PROJECT INFORMATION

Document Sample
PROJECT INFORMATION Powered By Docstoc
					 Architectural and Engineering Professional Design Services
                    Request for Proposal

Engineering Services for PTS Structural Repair Projects – 2012
         University Project Number: 11593-569617




                      August 14, 2013
               Board of Regents of the University Of Minnesota (the “University”)

                  ARCHITECTURAL AND ENGINEERING PROFESSIONAL
                   DESIGN SERVICES REQUEST FOR PROPOSAL (“RFP”)

                  Engineering Services for PTS Structural Repair Projects - 2012
                                Project Number: 11593-569617

     Throughout this RFP “Respondent”, “Designer” or “you” means the individual or firm
                                 responding to this RFP.

        PRE-PROPOSAL MEETING                               PROPOSAL SUBMITTAL
            AND SITE VISIT                                    REQUIREMENTS

 The University will not have a Pre-Proposal              The University Must Receive
          Meeting and Site Visit.                         Your Proposal No Later Than:

     Maps, driving directions, and parking                August 27, 2012 at 2:00 P.M.
  information for the various campuses of the           (Minnesota time) per the time clock
          University are available at:                        in Purchasing Services
         http://campusmaps.umn.edu/
                                                      The University will not consider late
                                                                  Proposals.

                                                              SUBMIT BY E-MAIL

                                                  Proposals shall be submitted via e-mail to the
                                                  contact listed below. Submit one signed copy
                                                   of your entire Proposal, with all attachments,
                                                  in Adobe® Portable Document Format (.pdf).

                                                  The subject line of the e-mail shall include the
                                                  words “Proposal Submission, Project Number
                                                        and Project Name” for this RFP.

            UNIVERSITY CONTACT FOR RFP SUBMISSIONS / QUESTIONS:

                            Chip Foster via e-mail: foste048@umn.edu

 The person named above shall be the only contact for all questions regarding any aspect of this
 RFP and its requirements. Submit all communications by e-mail to contact listed above unless
 instructed to do so in this RFP or in writing by the University contact designated above. If any
   Respondent attempts any unauthorized communication or does not adhere to the “Proposal
   Submittal Requirements” listed above, the University may, in its sole discretion, reject that
                                      Respondent’s Proposal.



University Project Number: 11593-569617                                                Page 2 of 35
                                                TABLE OF CONTENTS

1.0     PROJECT INFORMATION .................................................................................. 5

        1.1      Background ................................................................................................... 5
        1.2      Project Description ......................................................................................... 5
        1.3      University-Provided Information ....................................................................... 7
        1.4      Contract Sum................................................................................................. 8
        1.5      Time Period of Cntract ........................................................................................................ 6
        1.6      Critical Project Schedule Dates .......................................................................... 8
2.0     PROPOSAL REQUIREMENTS AND EVALUATION CRITERIA ............................... 8

        2.1      Tentative Schedule of Selection Process .............................................................. 8
        2.2      Evaluation Criteria ...........................................Error! Bookmark not defined.6
        2.3      RFP Cover Page and Checklist .......................................................................... 9
        2.4      Addenda Acknowledgement Report................................................................... 10
        2.5      Proposal Form .............................................................................................. 10
        2.6      Project Fee ................................................................................................... 10
        2.7      Targeted Business and Urban Community Development ........................................ 10
        2.8      Project Schedule............................................................................................ 10
        2.9      Project Work Plan ......................................................................................... 11
        2.10     Respondent’s Team Qualification ..................................................................... 11
        2.11     Interviews .................................................................................................... 11
3.0     INSTRUCTIONS TO RESPONDENTS AND RIGHTS RESERVED BY THE
        UNIVERSITY .................................................................................................... 11

        3.1      Vendor Registration Program ........................................................................... 11
        3.2      Proposal Submissions - Format and Content ........................................................ 12
        3.3      Response Date and Time ................................................................................. 12
        3.4      Use of Pencil; Alterations to Proposal ................................................................ 12
        3.5      Duration of Offer........................................................................................... 12
        3.6      Public Information and Trade Secrets; Use of Proposals by the University ................. 12
        3.7      Expenses ..................................................................................................... 13
        3.8      University Right to Amend RFP ....................................................................... 13
        3.9      Additional Rights Reserved by University........................................................... 14
        3.10     Conflict of Interest ......................................................................................... 14


University Project Number: 11593-569617                                                                                          Page 3 of 35
         3.11   Project Management Information System............................................................ 14
4.0      CONTRACT FORM AND REQUIREMENTS......................................................... 15

         4.1    Form of Contract between the University and the Selected Respondent ..................... 15
         4.2    Sub-consulting .............................................................................................. 15
         4.3    Laws and Regulations; Governing Law .............................................................. 15
         4.4    Liability and Insurance Requirements ................................................................ 15
         4.5    Audits ......................................................................................................... 16
         4.6    Intellectual Property Indemnification ................................................................. 16
         4.7    Project Evaluation ......................................................................................... 16


                                                 ATTACHMENTS

Important: All requests for responses from Respondents must be in one of the
Attachments and not disbursed throughout the RFP.

                       All checked Attachments listed below are part of the RFP.

X     Attachment A:         RFP Cover Page and Declaration
X     Attachment B:         Addenda Acknowledgment Report Form
X     Attachment C:         Proposal Form
X     Attachment D          Project Fee Form
X     Attachment E:         Targeted Business & Urban Community Development Questionnaire
X     Attachment F:         Project Schedule Form
X     Attachment G:         Project Work Plan Form
X     Attachment H:         Respondent’s Team Qualifications Form




University Project Number: 11593-569617                                                                             Page 4 of 35
1.0     PROJECT INFORMATION

1.1     Background

        The University is requesting Proposals to provide Engineering Services for Structural
        Repair Projects for the Parking and Transportation Services (PTS) department for 2012
        (the “Project”).

1.2     Project Description

        Parking and Transportation Services has 16 structured facilities consisting of 3,645,000
        `square feet of parking surface, over 2,825,000 structural, scattered across the St. Paul
        and Minneapolis campuses. The Parking and Transportation Services objective is to
        retain an engineering firm specializing in the design, maintenance and repair of parking
        structures. The project scope is in two phases: Phase I is the conducting of a yearly
        safety inspection (September-November 2012) of all parking structures at the University
        of Minnesota including an inspection report submittal. Phase II entails the designing and
        management of the yearly structural repair project (December 2012-September 2013)
        within Parking and Transportation’s annual maintenance repair budget

        Phase I: Structural inspection report:

        1.      The selected engineering firm will meet with Parking and Transportation staff to
        review project objectives. Discuss history of the structures including changes from the
        original construction, maintenance schedules, outstanding work items and transfer of
        relevant documentation to engineers.

        2.      The selected engineering firm will review construction documents, previous
        condition appraisal reports and specifications or drawings from past restoration projects
        to evaluate prior restoration programs.

        3.     The selected engineering firm will conduct a visual inspection of all floor surfaces
        and overhead areas for open spalls or other structural deterioration in all facilities each
        year. This visual examination will include other building components such as drainage
        systems, exposed electrical conduit, light fixtures, stairwells, elevator lobbies,
        storage/mechanical rooms, exterior and interior wall surfaces.

        4.       The selected engineering firm will conduct a thorough, detailed inspection of
        facilities in Group II in 2012. These inspections will include chain dragging of deck
        surfaces or using other N.D.T. methods to identify and quantify delaminated areas.
        Detailed inspections of the other groups will be conducted during the second and third
        years of the contract (Group III – Fall 2013, Group I – Fall 2014).




University Project Number: 11593-569617                                                 Page 5 of 35
        Parking Facility Inspection Groupings (detailed inspection years)

        Group 1      (September/October 2014):
              Oak Street Ramp                        (708,000 S.F.)
              Twenty-first Avenue Ramp               (256,000 S.F.)
              University Avenue Ramp                 (167,000 S.F.)
              Church Street Garage                   (78,000 S.F.)

        Group 2      (September/October 2012):
              Nineteenth Avenue Ramp                 (173,000 S.F.)
              West Bank Office Building Ramp         (229,000 S.F.)
              Armory Garage                          (5,600 S.F.)
              Art Museum Garage                      (43,000 S.F.)
              East River Road Garage                 (680,000 S.F.)
              University Office Plaza Garage         (29,000 S.F.)
              717 Delaware Garage                    (32,000 S.F.)


        Group 3      (September/October 2013):
              Fourth Street Ramp                     (390,000 S.F.)
              Washington Avenue Ramp                 (512,000 S.F.)
              Gortner Avenue Ramp                    (233,000 S.F.)
              Northrop Auditorium Garage             (34,000 S.F.)
              Nolte Center Garage                    (46,000 S.F.)


        5.      The selected engineering firm will provide one color copy of the draft report to
        Parking and Transportation Services, due by November 15, 2012. The report will
        provide a general description of each facility, a summary of the inspection findings for
        each facility including photographic documentation of observed deterioration and a list of
        recommended repair items by facility with associated restoration cost estimates. The
        draft report should also include any alternatives to the recommended repairs or
        preventative maintenance.

        The report will also contain a combined, prioritized list of recommended repairs, with the
        associated cost estimates, to aid in establishing the 2013 restoration project.
        A spreadsheet projecting the next six years of prioritized, proposed work items and
        projected repair costs, listed by facility, will also be included.

        6.     Discuss the content of the draft report and preliminary project options with
        Parking and Transportation staff.

        7.      After addressing owner’s comments, revise and issue two color copies of the final
        report and one electronic copy.




University Project Number: 11593-569617                                                 Page 6 of 35
      Phase II: Restoration project management:

         1.      Parking and Transportation staff will review the final inspection report with the
         selected engineering firm to determine what repairs will be included in the 2013
         restoration project.

         2.      The selected engineering firm will then proceed with preparing all necessary
         plans, specifications and documents for these selected work items as part of the
         restoration project bid package.

         3.     The engineering firm will coordinate with University of Minnesota Purchasing
         Services in issuing a Request For Proposal for restoration contractor services. The
         engineering firm will also coordinate document access for contractor review, address
         questions during the bid process and assist with bid evaluations.

         4.     The selected engineering firm will provide construction management services as
         necessary. Services to be provided may be, but are not limited to, field verification of
         work item quantities, preparing plans and specifications for any change orders, conduct
         periodic progress meetings, record and distribute meeting minutes, review and verify
         contractor pay applications, provide project closeout documentation and as-builts as well
         as general project coordination between the restoration contractor and the University.

         The Basic Services for this project will include: Schematic Design Phase, Design
         Development Phase, Construction Document Phase, Bidding / Negotiation Phase,
         Construction Phase - Administration of Construction Contract

         All phases are defined in the Contract referenced in section 4.1.

1.3      University-Provided Information

         The University has assembled the following information (available to view online at
         http://www.uservices.umn.edu/purchasing/ae_services.html) about the Project
         (collectively, the “RFP Documents”) for review by the Respondent:
              This RFP and all Attachments

         The following additional RFP Documents are available for Respondents to review at the
         University web site: www.cppm.umn.edu
             The Contract
             The University’s Standards and Procedures for Construction

         However, please note the RFP Documents are subject to change. The University will
         provide notice of any changes to the RFP as set forth in Section 3.8. Any information
         provided to Respondents during the course of the RFP process, including the documents
         enumerated in this Section 1.3, is provided only for your use in preparing your Proposal.
         Respondents shall independently evaluate the information for their use in preparing the
         Proposal and shall be solely responsible for their use or interpretation of the information.

University Project Number: 11593-569617                                                    Page 7 of 35
1.4      Contract Sum

         The selected Respondent will perform the Work for a Contract Sum that shall be an
         Hourly Not-to-Exceed Fee that shall include all costs necessary to complete the Work in
         accordance with the Contract, including Reimbursable Expenses for the Project,
         Respondent’s overhead, and profit. Reimbursable expenses are to be itemized out as a
         separate cost. The Respondent shall state its proposed Contract Sum in Attachment E, as
         well as attach an Hourly-Rate Schedule with their Proposal.


1.5      Time Period of Contract

         It is the University’s intent to award an Engineering Services for PTS Structural Repair
         Projects contract for an initial period of one year, ending August 31, 2013. The
         University shall have the option to renew the contract for three (3) additional one-year
         terms with the same requirements, specifications, terms and conditions.

         U of M reserves the right to cancel the contract by providing a written notice of
         cancellation thirty (30) days prior to the annual contract renewal date.


1.6      Critical Project Schedule Dates

         The University requires Phase I and II to be complete by no later than the dates stated in
         Section 1.3 of the RFP. The schedule required to meet this deadline must include all
         University reviews required by this RFP or the then-current University Construction
         Standards (available at www.cppm.umn.edu).


2.0      PROPOSAL REQUIREMENTS AND EVALUATION CRITERIA

2.1      Tentative Schedule of Selection Process

         The University’s intended schedule for selection of the Respondent is set forth below.

                           ACTIVITY                                        DATE
      RFP Available for Distribution                                  August 14, 2012
      Pre-Proposal Meeting and Site Visit                                   None
      Deadline for RFP Questions                                  August 20, 2012 at Noon
      Proposal Due Date                                         August 27, 2012 at 2:00 PM
      Shortlist for Interviews (If Applicable)                        August 30, 2012
      Interviews (If Applicable)                                    September 10, 2012
      Identification of Potential Awarded Respondent                September 12, 2012
      Anticipated authorization to proceed                          September 17, 2012

University Project Number: 11593-569617                                                   Page 8 of 35
2.2      Evaluation Criteria

      2.2.1 The University will evaluate Proposals against the evaluation criteria for the degree to
            which each Proposal meets the criteria as follows:

          Attachment / Section                    Description                      Value

              Attachment A         RFP Cover Page and Checklist                  Pass / Fail

              Attachment B         Addenda Acknowledgement Report                Pass / Fail

              Attachment C         Proposal Form                                 Pass / Fail

              Attachment D         Project Fee                                       20
                                   Targeted Business & Urban Community
              Attachment E                                                            5
                                   Economic Development
              Attachment F         Project Schedule                                  10

              Attachment G         Project Work Plan                                 25

              Attachment H         Respondent’s Team Qualifications                  20

               Section 2.11        Interview                                         20




      2.2.2 In order to be considered responsive, each Respondent must complete and submit all
            required Attachments.

      2.2.3 The University will evaluate and score each Proposal. The Respondent selected for
            an award will be the one whose Proposal is responsive, responsible, and is the most
            advantageous to the University, as determined by the University in its sole discretion.

      2.2.4 Submission of a Proposal indicates the Respondent's acceptance of the evaluation
            criteria.

2.3      RFP Cover Page and Checklist

         The Respondent will prepare and submit the RFP Cover Page and Checklist. This
         completed document should be the cover page of the Respondent’s Proposal. Failure to
         answer the questions in the checklist or sign the cover page may result in disqualification.




University Project Number: 11593-569617                                                    Page 9 of 35
2.4     Addenda Acknowledgement Report

        The Respondent will prepare and submit the Addenda Acknowledgement Report. Failure
        to complete may result in disqualification.
2.5     Proposal Form

        The Respondent will prepare and submit a Proposal Form. The Proposal Form requires
        information regarding a Respondent’s proposed team that will be used for the duration of
        this Project. Failure to complete may result in disqualification.

2.6     Project Fee

        The Respondent will prepare and submit information regarding their proposed Project
        fee. Failure to complete may result in disqualification.

2.7     Targeted Business and Urban Community Development

        Respondents will prepare and submit (if necessary), as part of their Proposal, University
        Form 00658-C. (This form is only required for A & E fees over $100,000). Failure to
        complete may result in disqualification. The University will evaluate completed forms as
        outlined in the Targeted Business and Urban Community Development Guidelines (Form
        00658-C2.) Failure to complete may result in disqualification. This form is only
        required for A & E fees over $100,000.

        Respondent acknowledges that the University adopted a policy to establish and
        implement Targeted Business, Urban Community Economic Development and Small
        Business Programs (the “TGB Programs”), which is available at:
        www1.umn.edu/regents/policies/administrative/TargetedBusiness.html.


        Respondent hereby acknowledges that it has a copy of this policy. Respondent agrees that
        as a material consideration for the University entering into the Contract, Respondent will
        fulfill its commitments with regard to the TGB Programs set forth on University Form
        00658-C and upon the University’s request provide substantiation of compliance. If a
        potential awarded Respondent has not met the minimum requirements for successfully
        passing this portion of the RFP, the University may work with the Respondent to help
        them achieve this. However, the Respondent is not allowed to change their proposed fee
        or schedule during this process.

2.8     Project Schedule

        The Respondent will prepare and submit information regarding their proposed schedule
        for the Project. The Respondent must take into account any critical dates identified in
        section 1.5 when building their schedule. Failure to complete may result in
        disqualification.



University Project Number: 11593-569617                                               Page 10 of 35
2.9     Project Work Plan

        The Respondent will prepare and submit a Project Work Plan. The Project Work Plan
        should emphasize the Respondent’s understanding of the Project requirements by
        documenting their approach/methodology as it applies to the Project’s scope of work,
        schedule, and budget. In addition, the Respondent should identify any constraints and
        issues they see affecting the Project. Failure to complete may result in disqualification.

2.10    Respondent’s Team Qualification

        The Respondent will prepare and submit information pertaining to their Team’s
        Qualification which will identify the experience of the Respondents staff as well as the
        Respondent’s design experience on comparable projects. The Respondent will further
        identify which of their proposed team members have worked on the comparable projects.
        All team members listed in this section should include their resume with this attachment.
        A lack of prior experience and/or working together on comparable projects may hinder
        your firms overall score. Failure to complete may result in disqualification.

2.11    Interviews

        The University may shortlist (if necessary) the top rated Respondents. The shortlisted
        Respondents may be required to participate in an interview period. The University may
        interview all critical team members, including (but not limited to):

               The Structural Engineering of Record
               Structural Engineer Project Manager

        The University may interview individuals separately or as a group. No other individuals
        (from the Respondents) will be allowed to sit in or participate during the interviews
        unless specifically requested by the University. The University may request additional
        information prior to interviews.

        All proposed team members must be available in person for interviews on the date
        specified in this RFP. At the University’s discretion, substitutes, proxies, phone
        interviews, or electronic interviews may be allowed. Individuals who fail to participate
        in the interview may jeopardize the Respondent’s competitiveness.


3.0     INSTRUCTIONS TO RESPONDENTS AND RIGHTS RESERVED BY THE
        UNIVERSITY

3.1     Vendor Registration Program

        The University encourages that the Respondent register in the University’s Vendor
        Registration Program for construction-related services. Instructions can be found on the
        following website: http://www.uservices.umn.edu/purchasing/vendor_info.html


University Project Number: 11593-569617                                                 Page 11 of 35
3.2      Proposal Submissions - Format and Content

         Submit via e-mail one signed copy of your entire Proposal, with all attachments, in
         Adobe® Portable Document Format (.pdf), to the University Contact set forth on page 1
         of this RFP. The subject line of the e-mail shall include the words “Proposal Submission,
         Project Number and Project Name” for this RFP.

3.3      Response Date and Time

      3.3.1 To be considered for selection, the University Contact must receive Proposals no later
            than the time and date of the submission deadline. The University assumes no
            responsibility for Respondent delays due to technology or network issues.
      3.3.2 The University will not accept Proposals received after the submission deadline.
            Receipt by the University of a Proposal after the closing date and time as stated
            herein shall not be construed as acceptance of the Proposal. The University will log
            late Proposals as to date/time received. The University has no obligation to consider
            or return late Proposals.

3.4      Use of Pencil; Alterations to Proposal

         The University will reject Proposals made in pencil. The University will also reject
         Proposals with alterations in cost figures used to determine price unless such alterations
         are initialed in ink by the person responsible for or authorized to make decisions as to the
         price quoted or other response made. Respondents shall provide proof of authorization to
         the University upon request. The use of "white-out" is considered an alteration.

3.5      Duration of Offer

         Proposals submitted in response to this RFP are irrevocable for 90 days following the
         deadline for submission of Proposals. This period may be extended by written mutual
         agreement between a Respondent and the University.
3.6      Public Information and Trade Secrets; Use of Proposals by the University

      3.6.1 All materials submitted in response to this RFP are subject to the provisions of
            Minnesota Statutes, Section 13.591, Subdivision 3(b).

      3.6.2 After completion of the evaluation process, materials received will generally be
            considered public information and the Proposal selected for Contract award will be
            available for public inspection. By submission of a Proposal, Respondent releases the
            University from any liability resulting from the University’s disclosure of such
            materials and the information contained in them.




University Project Number: 11593-569617                                                  Page 12 of 35
      3.6.3 If Respondent believes it is submitting information in its Proposal that constitutes
            “trade secret information" within the meaning of Minnesota Statutes, Section 13.37,
            Respondent should clearly mark each page containing such information as "trade
            secret" and submit such material in a separate envelope marked "confidential." This
            envelope should also include an attorney’s opinion for each item, indicating the legal
            basis for regarding it as trade secret information. Only legitimate trade secret
            information within the meaning of Minnesota Statutes, Section 13.37, as determined
            solely by the University, may be protected from disclosure.

      3.6.4 By submitting a Proposal, Respondent also agrees to defend any legal or
            administrative action seeking release of materials Respondent believes to be trade
            secret information and to indemnify and hold harmless the University from any
            judgments or damages awarded against any of them in favor of any party requesting
            the materials, including any costs connected to that defense. If a request is made
            under Minnesota Statutes, Chapter 13 for release of any materials submitted by
            Respondent that Respondent deems to be trade secret information, the University will
            notify Respondent of such a request, but the University will have no obligation to
            commence or defend any action to prevent the disclosure of any materials, including
            materials Respondent believes to be trade secret information or otherwise
            confidential.

      3.6.5 The University has the right to use the content of any Proposal received in response to
            this RFP unless Respondent presents a positive statement of objection to such use in
            the Proposal. In no event will such objection be considered valid with respect to the
            use of ideas, which are not the proprietary or trade secret information of the
            Respondent and so designated in the Proposal, or which were known to the University
            before submission of such Proposal, or which properly became known to the
            University thereafter through other sources.


3.7      Expenses

         The University assumes no liability for payment of expenses incurred by Respondents in
         preparing and submitting Proposals in response to this RFP.


3.8      University Right to Amend RFP

         The University reserves the right to amend all or any portion of this RFP and its
         requirements and RFP Documents. If the University modifies the RFP, the University
         will issue an addenda. Any addenda to this RFP will be posted online with the RFP
         Documents as stated in section 1.3. Respondents will be responsible for meeting the
         requirements of all addenda and will be required to acknowledge receipt of all addenda
         by completion of Attachment B of this RFP to the Proposal.




University Project Number: 11593-569617                                                Page 13 of 35
3.9     Additional Rights Reserved by University

        The University reserves the right to:
            Reject any and all Proposals received in response to this RFP.
            Select for Contract negotiation, and award the Contract to, the Respondent whose
              Proposal is the most advantageous to the University, as determined by the
              University in the exercise of its sole discretion whether or not the Proposal is the
              lowest cost Proposal.
            Waive any irregularities or inconsistencies in Proposals received.
            Consider and/or accept a written modification (requested by the University) of a
              Proposal if the Proposal itself was submitted on time, and the modified Proposal
              is more favorable to the University.
            Approve or disapprove any sub-consultant proposed to be used by a Respondent.
            Negotiate any aspect of a Proposal with any Respondent and negotiate with more
              than one Respondent at the same time.
            Terminate negotiations and prepare and release a new RFP, or take such other
              action as the University deems appropriate if negotiations fail to result in a
              Contract within a time acceptable to the University in its sole discretion.
            Select more than one Respondent to perform various elements of the Project.
            Clarify or seek from Respondents additional information on any Proposal.
            Modify or eliminate the interview process.
            Re-scope the Project.


3.10    Conflict of Interest

        Any contractual relationship with any University personnel in the 12 months immediately
        prior to the issuance of the RFP, any contact with University personnel regarding the
        RFP, the Project, preparation of the Respondents Proposal, or evaluation of Proposals
        submitted in response to this RFP, or any similar real or potential conflicts of interest,
        may, in the sole discretion of the University, be grounds for rejection of the Respondent's
        Proposal or termination of any Contract awarded.


3.11    Project Management Information System

        The University may, at its sole option, direct the selected Respondent to use the
        University’s internet-based Project Management Information System (“PMIS”). The
        functionality of this software includes, but is not limited to, the processing of plan
        reviews, purchase orders, change orders, Contract amendments, and payment.




University Project Number: 11593-569617                                                Page 14 of 35
4.0      CONTRACT FORM AND REQUIREMENTS

4.1      Form of Contract between the University and the Selected Respondent

         The Contract between the selected Respondent and the University will be Owner and
         Architect (Design) Agreement, AIA B101-2007, as modified by the University (available
         at http://www.cppm.umn.edu/proposals.html), which is incorporated into this RFP (the
         “Contract”). By submitting a Proposal, Respondent acknowledges and agrees that it
         received, read, understands, and shall be bound by and comply with the Contract. No
         exceptions or deviations to the Contract will be considered.


4.2      Sub-consulting

         The selected Respondent may perform the Work through sub-consultants approved by the
         University, provided the selected Respondent shall be responsible for the performance of
         all of its sub-consultants. Use of any specific sub-consultants in the performance of the
         Contract shall be subject to University consent. The selected Respondent must ensure
         that any sub-consultants abide by all the terms and conditions of the Contract.


4.3      Laws and Regulations; Governing Law

         The internal laws of the State of Minnesota, without giving effect to its conflict of laws
         principles, shall govern the validity, construction and enforceability of this RFP, the
         Proposal, and the Contract. All suits, actions, claims and causes of action relating to the
         construction, validity, performance and enforcement of the RFP, the Proposal and the
         Contract shall be in the courts of record of the State of Minnesota and venue shall be in
         Hennepin County, Minnesota.


4.4      Liability and Insurance Requirements

      4.4.1 The University requires that the proposed insurer for all required insurance be listed
            by A.M. Best with a rating of A- VII or better.


      4.4.2 The University requires that the Respondent maintain for the Project the insurance
            coverage of the types and in the amounts set forth in Article 2 (Section §2.5) of the
            Contract. If Respondent cannot obtain all of the required insurance, Respondent may
            be disqualified from responding to the RFP.




University Project Number: 11593-569617                                                   Page 15 of 35
4.5     Audits

        The books, records, documents and accounting procedures and practices of any
        Respondent the University selects for negotiation are subject to examination by the
        University as set forth in the Contract.
4.6     Intellectual Property Indemnification

        Respondents warrant that any information Respondent submits to the University in
        connection with this RFP will not infringe or violate any patent, copyright, trade secret,
        or any other intellectual property right of any third party. By submitting information to
        the University, the Respondent agrees that, in the event any third party brings an
        intellectual property infringement claim against the University, the Respondent, at its
        expense, shall indemnify and defend the University against any loss, cost, expense, or
        liability (including attorneys' fees) arising out of such claim, whether or not such claim is
        successful against the University.


4.7     Project Evaluation

        Upon completion of the Project, the Respondent may be evaluated by the University
        based on their performance on the Project. This includes (but is not limited to): overall
        quality, ability to manage cost and schedule, high customer satisfaction, and submission
        of accurate documents. This rating may be used for competition on future projects. The
        University’s evaluation of the Respondent shall be fair, based on facts, and non-abusive.




University Project Number: 11593-569617                                                  Page 16 of 35
                                    ATTACHMENT A
                             RFP COVER PAGE & DECLARATION

      Project Name:          Engineering Services for PTS Structural Repair Projects - 2012
      Project Number:        11593-569617

                 The Respondent must complete and submit this Attachment as the
                           cover page for the Respondents Proposal.

    1. Has the Respondent completed the Application to Participate in
                                                                                         Yes           No
       the Vendor Registration Program as referenced in Section 3.1?
    2. Will the Respondent sign the Contract referenced in section 4.1?                  Yes           No
    3. Will the Respondent be able to provide a Certificate of Insurance
                                                                                         Yes           No
       that meets the insurance requirements referenced in Section 4.4?

I hereby authorize the University to request from any individual or firm any information it deems
necessary to verify any information provided by the Respondent in its Proposal and to determine
the Respondent’s capacity and responsibility as a prospective consultant with the University. I
certify under penalty of perjury that I am a duly authorized representative of the Respondent
listed below, I have carefully examined all RFP Documents and documents referenced in this
RFP, I understand all instructions, requirements, specifications, terms and conditions, and all
statements, information, costs, and schedules submitted in response to the RFP are current,
complete, true and accurate.


Printed Name of Respondent’s Representative   Signature of Respondent’s Representative



Legal Name of Firm                                               Date



E-mail Address


Mailing Address




University Project Number: 11593-569617                                                        Page 17 of 35
                                  ATTACHMENT B
                         ADDENDA ACKNOWLEDGMENT REPORT

Respondent acknowledges receipt of the following addenda, and has incorporated the
requirements of such addenda into the Proposal (LIST ALL ADDENDA ISSUED FOR THE
PROJECT):



                               No.         Date


                               No.         Date


                               No.         Date


                               No.         Date


                               No.         Date


                               No.         Date


                               No.         Date


                               No.         Date


                               No.         Date


                               No.         Date


                               No.         Date


                               No.         Date




University Project Number: 11593-569617                                    Page 18 of 35
                                          ATTACHMENT C
                                          PROPOSAL FORM

                 Name of Respondent’s Firm:


Structural Engineer of Record:
                            Firm Name                       Individual Name
     1.


Structural Engineer Project Manager:
                            Firm Name                       Individual Name
     1.


List all Additional roles/sub-consultants:
                            Firm Name                     Lead Individual Name
     1.




University Project Number: 11593-569617                                    Page 19 of 35
                                          ATTACHMENT D
                                           PROJECT FEE

        Respondent must also include an Hourly-Rate Schedule with their Proposal.

                                                                        Hourly Not-To-
                        Criteria (Additional Services)
                                                                           Exceed

Contract § 11.3 – Compensation for Additional Services                 $

Contract § 11.8 – Reimbursable Expenses for Additional Services (As
identified in § 11.8.1)


                                                                        Hourly Not-To-
                           Criteria (Basic Services)
                                                                           Exceed

Contract § 11.1 – Compensation for Basic Services                      $

Contract § 11.8 – Reimbursable Expenses for Basic Services (As
                                                                       $
identified in § 11.8.1)


                           Criteria (Total Contract)                         Total


Total Fee for this Contract (§ 11.3 plus § 11.1 plus § 11.8)           $




University Project Number: 11593-569617                                       Page 20 of 35
BASIC SERVICES BREAKDOWN

Contract § 3.2 Schematic Design Phase
Description of Services:


Deliverables:


Percentage Breakdown by Firm: Example: Respondent Name – 50%; Engineer Firm
Name – 40%; Sub-consultant Firm Name – 10%

Fee for Schematic Design Phase                            $

Reimbursable Expenses for Schematic Design Phase          $




Contract § 3.3 Design Development Phase
Description of Services:


Deliverables:


Percentage Breakdown by Firm: Example: Respondent Name – 50%; Engineer Firm
Name – 40%; Sub-consultant Firm Name – 10%

Fee for Design Development Phase                          $

Reimbursable Expenses for Design Development Phase        $




University Project Number: 11593-569617                               Page 21 of 35
Contract § 3.4 Construction Document Phase
Description of Services:


Deliverables:


Percentage Breakdown by Firm: Example: Respondent Name – 50%; Engineer Firm
Name – 40%; Sub-consultant Firm Name – 10%

Fee for Construction Document Phase                       $

Reimbursable Expenses for Construction Document Phase     $




Contract § 3.5 Bidding / Negotiation Phase
Description of Services:


Deliverables:


Percentage Breakdown by Firm: Example: Respondent Name – 50%; Engineer Firm
Name – 40%; Sub-consultant Firm Name – 10%

Fee for Bidding / Negotiation Phase                       $

Reimbursable Expenses for Bidding / Negotiation Phase     $




University Project Number: 11593-569617                               Page 22 of 35
Contract § 3.6 Construction Phase – Administration of Construction Contract
Description of Services:


Deliverables:


Percentage Breakdown by Firm: Example: Respondent Name – 50%; Engineer Firm
Name – 40%; Sub-consultant Firm Name – 10%

Fee for Construction Phase                                      $

Reimbursable Expenses for Construction Phase                    $




University Project Number: 11593-569617                                       Page 23 of 35
ADDITIONAL SERVICES

Contract §§ 4.1 & 4.2 Designated Additional Services
Description of Services:


Deliverables:


Percentage Breakdown by Firm: Example: Respondent Name – 50%; Engineer Firm
Name – 40%; Sub-consultant Firm Name – 10%

Fee for Designated Additional Services                     $

Reimbursable Expenses for Designated Additional Services   $




Contract § 4.3 Optional Additional Services
Description of Services:


Deliverables:


Percentage Breakdown by Firm: Example: Respondent Name – 50%; Engineer Firm
Name – 40%; Sub-consultant Firm Name – 10%

Fee for Optional Additional Services                       $

Reimbursable Expenses for Optional Additional Services     $




University Project Number: 11593-569617                               Page 24 of 35
                             ATTACHMENT E
                      UNIVERSITY DOCUMENT 00658-C
           TARGETED BUSINESS & URBAN COMMUNITY DEVELOPMENT
                             QUESTIONNAIRE

RESPONDENT’S NAME:
ADDRESS:
TELEPHONE NUMBER:
E-MAIL ADDRESS:
PROJECT NAME:
UNIVERSITY PROJECT NUMBER:
CAMPUS:
Professional Services Targeted Business Information
The University of Minnesota, Office for Business and Community Economic Development
(OBCED), supports the development of small, diverse businesses through varying programs.
This initiative focuses on businesses certifiably owned and operated by women, minorities, and
persons with disabilities. The scope of this Project should reach into the communities represented
by the University’s Targeted Business Program (TGB) and provide sustainable economic
opportunities for protected classes. The University’s goal is to have a minimum of 10%
Targeted Business or community involvement on this project.

During the performance of this Contract the Respondent is encouraged to support the University
of Minnesota’s inclusion initiatives by (1) utilizing a certified WMDBE firm to supply goods
and/or services for a portion of this Contract; (2) collaborate with OBCED to provide
scholarships and/or internships to protected class students; (3) support the University’s goal of
training and economic development by mentoring a TGB firm. In order to be considered a viable
Respondent for this Project, select one or more of the following options:

Option #1 (25 Points)

1. During the performance of this Contract the Respondent will PURCHASE GOODS FROM
   AND/OR SUBCONTRACT WITH A TARGETED BUSINESS for a portion of this
   Contract. The value of the subcontract will equal approximately $__________ or ___ % of
   the total value of this Contract. Describe the Targeted Business partner and the expected
   scope of work to be completed by the Targeted Business partner.




University Project Number: 11593-569617                                               Page 25 of 35
Option #2 (25 Points)

2. During the performance of this Contract the Respondent will participate in Student
   Development Opportunities by providing scholarships and/or intern opportunities through the
   School of Architecture, College of Engineering, College of Design, Construction
   Management; or any program within the University of Minnesota system.

    The value of option #2 will be approximately $ _________ or ____% of the total value of this contract.
    1. Respondent will support _______ Internships during the course of this contract.
    2. Respondent will support _______ Scholarships during the course of this contract.


Option #3 (20 Points)

3. During the performance of this Contract, Respondent will actively mentor a Targeted small
   business enterprise owned by a woman or minority. Describe the proposed mentor/mentee
   relationship and a minimum of three expected outcomes.




For University purposes a Targeted Business is one which is 51% owned and controlled by a
minority, women, or a person with a disability.

     African-American persons who have origins in any of the black racial groups of Africa;

     Hispanic-American persons of Spanish or Portuguese culture with origins in Mexico,
        South or Central America or the Caribbean Islands;

     Asian-American persons having origins in the Far East, Southeast Asia, the Indian
        Subcontinent, or the Pacific Islands;

     American Indians and Alaskan Natives persons having origins in any of the original
        peoples of North America;

     Persons with disabilities are defined as: Persons who satisfy the definition of qualified
        disabled persons according to The Americans Disabilities Act (P.L. 101-336).

The Respondent must have a minimum score of 25 or more points to successfully demonstrate
commitment to the University’s Targeted Business Program.


                                 Total Score ___________________


University Project Number: 11593-569617                                                Page 26 of 35
                          UNIVERSITY DOCUMENT 00658-C2
               TARGETED BUSINESS QUESTIONNAIRE SCORING GUIDELINES

Option #1 – Maximum Points Available: 25

Percent of Contract utilizing Targeted Businesses. Clearly defined the Target Business partnership for
subcontracting goods and/or services to a Targeted Business.

        10.00%    & above =       25 Points
        9.00 >     9.99% =        18 Points
        8.00 >     8.99% =        16 Points
        7.00 >     7.99% =        14 Points
        6.00 >     6.99% =        12 Points
        5.00 >     5.99% =        10 Points
        0.01 >    4.99% =         0 Points

Notes for Option # 1: If you contract with a targeted business, you should automatically also qualify for
Option #3 which involves mentoring a targeted business. It is the University’s intention that providers
include targeted businesses in multiple facets of the project. In addition to buying goods and services,
including them on the project team, and hopefully, providing them with knowledge and skills to reach the
next level in their business. Option #3 merely addresses how the relationship will benefit both the mentor
and the mentee.

Option #2 – Maximum Points Available: 25

Identify Scholarships and/or Internships utilizing students from the University of Minnesota.

    1. Respondent will utilize Interns on this project from the University of Minnesota to support
       student development; or
    2. Respondent will provide Scholarships to support University student development.

Notes for Option # 2: The Respondent may include an intern from ANY college within the University to
work on the project. The intent is to create a relationship for student development within the industry
which certainly can include the College of Design, Carlson School of Management, etc. The two colleges
mentioned in the questionnaire are merely suggestions. In addition, the respondent isn’t required to pay
money for scholarships. They can bring a student into their firm and cover the student’s internship
requirements to graduate. These can be paid or non-paid internships.

Option #3 – Maximum Points Available: 20

Respondent has established a relationship with a Targeted Business and clearly defined mentor/mentee
relationship including expected outcomes from collaborating on this project.

Notes for Option # 3: This option is for women and minorities with established businesses, not student
interns. If you already have a relationship with a WMBE firm, and that relationship will roll into this
Project, then it qualifies to meet the criteria of this question. If you are looking for a firm to partner with,
there is an A & E partnering program through MEDA and the contact person is Tim Kennedy at
tkennedy@meda.net. However, we are sure there are WMBE firms in the A&E professional organizations
that are looking for an opportunity to partner with a larger firm.

MAXIMUM POINTS AVAILABLE: 70

University Project Number: 11593-569617                                                           Page 27 of 35
                                        ATTACHMENT F
                                      PROJECT SCHEDULE


    1. Respondent must attach a suggested total Project schedule (including all design and
       construction phases that are required for the Project). This should be a realistic schedule
       that allows adequate time for University reviews/decision-making at all critical steps of
       the Project. The schedule should provide a high level overview including all major
       milestones. When preparing the schedule, assume the following:

        a) University Project team reviews will occur as required by the current University
           Standards Distribution Matrix, which can be found as Appendix X on the University
           Capital Planning and Project Management web site at
           www.cppm.umn.edu/standards.html. While progress on design can be made during
           the review periods, reviewers have two weeks to provide responses.

        b) For Projects greater than $500,000, the Facilities Committee of the Board of Regents
           must review and approve schematic plans for the Project. The schedule shall include
           one month for this process. Board of Regents yearly schedule can be found at:
           http://www1.umn.edu/regents/meetings.html

    2. State what events or issues could impede your ability to achieve the completion date (or
       any other critical dates) stated in Section 1.5 of the RFP.

NOTE: The Respondent MUST use the authorization to proceed date stated in Section 2.1
as the starting point of their Project schedule. Respondent should not be doing any Project
work prior to this authorization to proceed date.




University Project Number: 11593-569617                                                Page 28 of 35
                                       ATTACHMENT G
                                     PROJECT WORK PLAN

This template must be used. Write your response in the box and do not exceed the 8-page limit
for this Attachment G.

Please document your approach/methodology as it applies to the Project’s scope of work,
schedule, and budget. In addition, identify any constraints and issues you see affecting the
Project.




University Project Number: 11593-569617                                             Page 29 of 35
                                    ATTACHMENT H
                           RESPONDENT’S TEAM QUALIFICATIONS

             NOTE: Attach resumes of ALL individuals listed in this Attachment.

                                          Staff Experience

1. Structural Engineer of Record
A. Name of Individual:
B. Individual’s Firm Name:
C. Years working for Firm:
D. Present position/job function with firm:
E. Years in the present position/job function:
F. Number of comparable projects completed (within last 5 years):
G. List up to three (3) comparable completed projects below (within last 5 years):
                     Project Name                                      Estimated Construction Cost
    e.g. Jones Lab Remodel                                                      $62.5M
    i.
    ii.
    iii.
H. List the number of completed projects (within the last 5 years) this individual has worked on
with the other team members proposed for this Project:
    i. Structural Engineer of Record (as listed in #1):                           N/A
    ii. Structural Engineer Project Manager (as listed in #2):
    iii. Listed Additional Roles / Sub Consultant (as listed in #3):
I. Percent of Time Devoted to Project (%):
J. Project Responsibilities:




University Project Number: 11593-569617                                                 Page 30 of 35
2. Structural Engineer Project Manager (as identified in Attachment C)
A. Name of Individual:
B. Individual’s Firm Name:
C. Years working for Firm:
D. Present position/job function with firm:
E. Years in the present position/job function:
F. Number of comparable projects completed (within last 5 years):
G. List up to three (3) comparable completed projects below (within last 5 years):
                     Project Name                                   Estimated Construction Cost
    e.g. Jones Lab Remodel                                                    $62.5M
    i.
    ii.
    iii.
H. List the number of completed projects (within the last 5 years) this individual has worked on
with the other team members proposed for this Project:

    i. Structural Engineer of Record (as listed in #1):

    ii. Structural Engineer Project Manager (as listed in #2):                   N/A

    iii. Listed Additional Roles / Sub Consultant (as listed in
#3):

I. Percent of Time Devoted to Project (%):
J. Project Responsibilities:




3. Listed Additional Roles / Sub Consultant (as identified in Attachment C)
A. Name of Individual:

University Project Number: 11593-569617                                                Page 31 of 35
B. Individual’s Firm Name:
C. Years working for Firm:
D. Present position/job function with firm:
E. Years in the present position/job function:
F. Number of comparable projects completed (within last 5 years) :
G. List up to three (3) comparable completed projects below (within last 5 years) :
                     Project Name                                      Estimated Construction Cost
    e.g. Jones Lab Remodel                                                      $62.5M
    i.
    ii.
    iii.
H. List the number of completed projects (within the last 5 years) this individual has worked on
with the other team members proposed for this Project:
    i. Structural Engineer of Record (as listed in #1):
    ii. Structural Engineer Project Manager (as listed in #2):
    iii. Listed Additional Roles / Sub Consultant (as listed in #3):              N/A
I. Percent of Time Devoted to Project (%):
J. Project Responsibilities:




University Project Number: 11593-569617                                                 Page 32 of 35
                                       DESIGN EXPERIENCE

Respondent must have successfully completed projects comparable to the Project (scope of work
and cost) within the last five years.

               If the Respondent submitting this Proposal is a joint venture, then Joint Venture
                entity itself must demonstrate the required previous design experience as a joint
                venture.

               Listed projects must have been managed and designed by the Respondent. List
                projects completed by the team identified in Attachment H, if any. Projects
                completed by present employees of Respondent for former employers are not
                acceptable.

    1. Complete and submit the following project data sheet (Attachment H-2) for up to THREE
       projects in the following order of importance:

              a. Public (Higher Education, Government, etc.) projects in a facility similar
                 to the facility described in this RFP

              b. Public (Higher Education, Government, etc.) projects of similar scope and
                 cost (regardless of facility type)

              c. Private Sector projects in a facility similar to the facility described in this
                 RFP

              d. Private Sector projects of similar scope and cost (regardless of facility
                 type)

The projects submitted must be comparable to the Project in scope and cost and must have been
completed within the last five years.




University Project Number: 11593-569617                                                    Page 33 of 35
                                       ATTACHMENT H-2
                                     PROJECT DATA SHEET

    (A separate sheet must be prepared for each project. Attach any additional photos /
 information (no more than two pages worth) regarding each project with your submittal)

.1      Project Name :

.2      Project Location:

.3      Project Description:




.4      Project/Client Contact:

.5      Size (i.e., capacity, tonnage, lineal feet, square feet, etc.):




.6      How is this Project comparable to the project for which this Project Data Sheet is
        submitted?




.7      Project Construction Cost:                          $
.8      Project Completion Date

.9      Identify which proposed team members worked on this project by placing an “X” in the
        appropriate _________:

                    Structural Engineer of Record:
             Structural Engineer Project Manager:
         Listed Additional Role / Sub-consultant:




University Project Number: 11593-569617                                                Page 34 of 35
.10   Identify up to three design issues encountered by your firm on this project and briefly
      describe your firm's approach to resolving each of such issues:




University Project Number: 11593-569617                                                Page 35 of 35

				
DOCUMENT INFO
Shared By:
Categories:
Tags:
Stats:
views:7
posted:8/31/2012
language:Unknown
pages:35