BIRDINGBURY PARISH COUNCIL
Meeting of 21st June 2011, 8.00pm in The Birbury
Present: Cllrs. D. Turner (Chair), C. Cartwright G. Davy, C. Morton, I Tipton;
Lisa French (Clerk);
Graham Stanley WCC
(i) Resignation of Clerk
Jenny Ellard has tendered her resignation with immediate affect – letter dated 9th June
Motion - Lisa French to take over as temporary clerk - proposed Chair, seconded Cllr
Davy, carried unanimously.
(ii) Appointment of New Clerk
Summary of Discussion
It is not necessary for clerk to live in the parish
The deadline for applications should be the end of July
A budget of £250 was set for advertising
Chair to speak to WALC about job description and terms of employment
Chair and Clerk to write an advert and distribute in the village and further afield.
Clerk to include Appointment of Clerk as agenda item for next meeting so that decision
can be taken about interview process.
The order of the meeting was changed to allow Graham Stanley to speak about Speed
12.1 Speed Signs
Summary of discussion:
Parish Council has £13,450 through grants and precept monies to spend on speed
There are many options available from flashing signs to road markings and the Parish
Council may wish to consider a combination of these.
Since the last traffic survey Rugby Relief Road has had an effect on flow of traffic
through the village.
Kerbing on corner opposite The Old Courtyard may help improve situation
With the amount of money involved and the length of time this has already taken it is best
to make the correct decision for the village rather than a quick one.
Speed Aware to monitor traffic flow at peak times; PC to use results of this and village
walkabout to help inform decision
Clerk to contact Speed Aware to organise monitoring – this may have to wait until after
September in order to gain impact of ‘school run’.
Clerk to circulate all relevant leaflets
Clerk to arrange site visit with Graham Stanley
2. Minutes of the Meeting of 19th May 2011: Cllr Morton proposed that a line was
struck from the minutes; Cllr Tipton seconded. The motion was carried and the amended
minutes were adopted and signed as a true record.
3. Declarations of Interest:
Cllr Davy for items 4.2 and 4.3
4. Matters Arising from the Meeting of May 19th (and not elsewhere in this
4.1 Website: report back from Working Party 13.6.11 (Minutes circulated)
Parish Council still final arbiter
Need to encourage IT experts to get involved with project; Alex Mead being approached.
4.2 Birdingbury Estates Security Lights – Chair
Summary of discussion
Chair visited Mr Munro, he subsequently wrote to the Clerk and it is his opinion that the
matter has been dealt with thoroughly in the past.
Both the Clerk and Cllr Tipton have had contact with Andrea Klaus, Environmental
Officer from RBC. She also feels that the matter has been dealt with previously and
advises mediation but would reopen the case if necessary.
Cllr Tipton has been seeking guidance from DEFRA which could be pursued with RBC.
Light meters could be used as a means to measure any change in the situation and as a
basis of mediation if necessary.
Continue to discuss with RBC and, if no progress is made, involve a mediator.
Cllr Tipton to discuss information from DEFRA with RBC
4.3 Model Chicken on Birdingbury Estates land – Chair
Summary of discussion
Mr Munro has advised that the seat and handles have been removed from the chicken
but that if they Council still feel that it is dangerous they may remove it.
Chicken is in dangerous place and should be removed.
Cllr Cartwright to advise clerk of contact for removal of chicken.
4.4 Letters of thanks to former PC Members.
It is not known whether these letters have been sent
Clerk to discuss with Jenny Ellard and to write letters of thanks if not done.
4.5 Request to run Grand Draw for the Country Show
Motion – The Parish Council should not take on the running of the grand draw - proposed
Chair, seconded Cllr Cartwright, carried unanimously.
4.6 Update on planning applications dealt with by previous Parish Council – 19.4.11
Sommerville Cottage - Cllr Bartmanis and Cllr Morton visited the property and met with
Mrs Law to review the plans – no objections were made.
A visit to the property was requested but declined; a response should have been made to
Brook Farm House
A response should have been made to RBC
Clerk to ascertain if these responses have been sent.
5. Reports of Councillors (other than Planning and Highways Issues)
5.1 Parish: Heartstart
Still at information gathering stage.
Volunteer from Stretton has suggested that it may be possible for Birdingbury to be
included in their scheme but there was a question over feasibility of this given distance
and need for quick response.
Suggestion that fund raising over next few months could be earmarked for the scheme.
Cllr Cartwright to invite Stretton volunteer to next meeting.
Chair to invite Gail College to next meeting.
Cllrs Tipton, Davy and Turner attended.
Important to have an inventory of what the village owns and that a system is in place for
lending out equipment.
Cllrs Davy, Morton and Turner to begin inventory – Date to be decided.
Councillor Hazelton not present.
Clerk to send agenda shortly before next meeting
6. Questions from Residents
Dallal Stevens requested that the grass cutting map include the grass outside Brook
House, Thurlby and Sherrington. During the discussion disquiet was raised over standard
of cutting on Leamington Hastings Road.
Clerk to contact MFM after village walkabout – see item 13.1
7. Correspondence Requiring Action (and not elsewhere in this Agenda).
7.1 Correspondance from Mr Bartmanis.
Clerk read e-mail received from Ojars Bartmanis which he asked to be read out if he
could not attend the meeting.
Mr Bartmanis wished to thank all previous Parish Council colleagues for their work and in
particular Cllr Morton for his commitment to the Council. He expressed concern about
Cllr Turner’s open criticism of Cllr Morton in her electoral campaign leaflet. He went on to
express disquiet over the editorial control in Birdsong. Finally Mr Bartmanis urged the
new Council to adopt a fair and honest stance when dealing with Birdingbury issues and
wished the Councillors well.
Clerk read written response from Cllr Turner to Mr Bartmanis’ e-mail.
Cllr Turner wrote that the points raised by Mr Bartmanis had been comprehensively
covered at the AGM of the Parish Council on Tuesday 17th May and that specific
criticisms of her could be referred to the Electoral Commission if Mr Bartmanis felt that
was appropriate. She expressed a desire to move forward.
Cllr Cartwright expressed a desire for the council to draw a line under the situation, which
could lead to unnecessary personal upset and goes against the Code of Conduct.
Letters of thanks were received from the recipients of monies held on behalf of the
8. Circulars for Distribution.
8.1 Cllrs Davy, Cartwright and Tipton expressed an interest in attending Councillor training
Clerk to liaise with Cllr Tipton over dates and book courses
9. New Arrivals to the Parish
10. Financial Issues
10.1 Finances Update
No update was given as Clerk has not yet had time to review accounts. Clerk reported
that she was grateful to Paula Whitfield for the offer of help.
10.2 Finalising PC Accounts for 2010-2011: progress report.
Accounts have been sent to audit
10.3 Approval of Cheques for Issue.
£35.00 chq no 437 Birdingbury Community Room for room hire
£41.73 chq no 438 Birdsong for village survey insert
£256 chq no 439 MFN May grass cutting
£100 chq no 440 Course Fees for Councillor training
11. Planning Issues
11.1 Current/New Applications
11.2 Review of Planning Application Monitoring Process (referred on from 19.5.11)
The Parish Council will continue to request a site visit for each application.
12. Highways Issues
12.1 See earlier
12.2 Footpath to Church
Chair reported that the working party had been successful, despite the weather.
A letter of thanks had been received from Mr and Mrs Westcott
12.3 Gritting of Bourton Hill
Councillors discussed problem of gritting as minuted in previous meetings.
Although the gritting of Bourton Hill is desirable there is nothing further that the
Parish Council can do to bring it about.
13. Confirmation of Date of Next Meeting: 8pm, Tuesday 19th July
The minutes are to be posted on the notice board after they have been signed with note
that Draft minutes are not available until they have been approved.
Action – Clerk
14.2 Emergency Plan
Emergency plan to be added to agenda for next meeting.
Action – Clerk
Cllrs will agree date for village surgery in July meeting. PCSO to be invited to
surgery. Item to be added to agenda.
Action – Clerk
14.4 “No Dogs” Sign
Public Footpath that cuts through the allotment has “No Dogs Allowed” sign.
Action - Cllr Davy to ascertain ownership of field
14.5 Road to Infinity
Cllr Morton still actively involved with ‘Road to Infinity’
Meeting closed: 22:30
Lisa French, Clerk
25th June 2011 01926 633197