CHURCH POLICY MANUAL by 421g5xk

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									                                     CHURCH POLICY MANUAL
                                              Adamsville Baptist Church
Table of Contents
Section I: Purpose and Use of Policy Manual............................................................................................... 2

Section II: Job Descriptions of Paid and Volunteer Staff Members & Officers (Except Pastor) ................... 2

Section III: Annual Election of Committees and Non-Paid Church Officers ............................................... 14

Section IV: Policies Governing Committees and Councils .......................................................................... 15

Section V: Deacon Election Procedures and Deacon Ministry ................................................................... 29

Section VI: Personnel Policies .................................................................................................................... 32

Section VII: Use of Buildings, Facilities, and Furnishings ........................................................................... 33

Section VIII: Weddings and Funerals........................................................................................................... 35

Section IX: Conley Fellowship Hall/Kitchen Use......................................................................................... 37

Section X: Guest Minister's Compensation ................................................................................................ 38

Section XI: Memorials and Special Gifts..................................................................................................... 39

Section XII: Church Financial Support and Contribution Policy ................................................................. 39

Section XIII: Wednesday Night Supper ...................................................................................................... 41

Section XIV: Rules & Procedures For Church Van & Bus ............................................................................ 42

Section XV: Women’s Missionary Union .................................................................................................... 44




                                                                          1
Section I: Purpose and Use of Policy Manual

This Policy Manual provides detailed information on the operating policies, procedures, and functions of
Adamsville Baptist Church. It is designed to be a dynamic working document which can be changed
during any regular or special business conference by two-thirds (66.67) percent affirmative vote of the
members present and voting. The Policy Manual serves as an extension of the Church Constitution and
Bylaws, which set forth the fundamental tenets and principles of faith upon which the church was
founded and continues to function. For a complete understanding of the church organization and
operation, both documents should be reviewed.

The Constitution and Policy Committee is responsible for maintaining and updating both the
Constitution and Bylaws and the Policy Manual. The Committee will receive, from the Church Clerk, the
minutes of business conferences and transfer policy decisions by the church to the Policy Manual.
Likewise, the Church Clerk will assure that all policies enacted by the church are brought to the attention
of the Committee. The same procedures apply to amendments of the Constitution and Bylaws. More
complete information on the responsibilities of the Constitution and Policy Committee is found in
Section IV of this Manual.

If this Policy Manual is to fulfill its intended purpose, each church member must become familiar with its
contents and commit to adhere to the policies outlined herein. Members or committees having
recommended changes to the Constitution and Bylaws or Policy Manual may present such
recommendations directly to the church for action or they may submit them to the Constitution and
Policy Committee for presentation to the church for action.


Section II: Job Descriptions of Paid and Volunteer Staff Members &
Officers (Except Pastor)

The job descriptions herein are applicable to those staff members whose titles appear on the job
descriptions. As new staff members are hired/called by the church, the Personnel Committee will
prepare a new job description appropriate to the position being filled, and to which the staff member
has agreed prior to employment/service. The new job description will be provided to the Constitution
and Policy Committee for inclusion herein. The following job descriptions are contained in this section:

Baptist Men’s Director

Baptist Women's Director

Children's Director

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Church Clerk (job description located in the Church Constitution & Bylaws)

Church Cook

Church Host/Hostess

Church Secretary

Custodian

Discipleship/Outreach Director

Interim Pastor

Maintenance Person

Missions Director

Music Minister/Director

Nursery Attendants

Prayer Director

Sunday School Director

Treasurer and Assistant Treasurer (job description located in the Church Constitution & Bylaws)

Vacation Bible School Director

Van Custodian

WMU Director

Youth Minister/Director

The duties and responsibilities of the Pastor are outlined in the Church Bylaws, Section II, A. Other
areas where Pastor is mentioned: Baptist Men’s Director, Baptist Women’s Director, Bus Custodian,
Supper Committee, Custodian, Discipleship/Outreach Director, Missions Director, Maintenance Person,
Music Minister/Director, Music Minister/Director2, Prayer Director, Sunday School Director, VBS
Director, Van Custodian, WMU, Youth Minister/Director, Benevolence Committee, Baptism Committee,
Personnel Committee, Stewardship Committee, Church Council, Missions Development Council , Sunday
School Council, Deacon Ministry, Deacon Family Ministry, Building Use, Funerals, Weddings, Conley Hall
Use, Revivals, Transportation

Vacation and sick leave policies are contained in Section VI of this Manual.


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Baptist Men’s Director:
The Baptist Men’s Director works under the general supervision of the Pastor, is elected by the church upon the
recommendation of the Committee on Committees, and has the following responsibilities:

    1. Lead and coordinate activities, fellowships, and local mission opportunities for men and boys
    2. Lead men and boys to experience spiritual growth opportunities
    3. Represent the Baptist Men’s program on the Church Council and the Missions Development
       Council
    4. Be responsible for any budgeted funds, and for signing off on all expenses or reimbursements
       and for submitting to the church treasurer

Baptist Women’s Director:
The Baptist Women’s Director works under the general supervision of the Pastor, is elected by the church upon
the recommendation of the Committee on Committees, and has the following responsibilities:

    1. Lead and coordinate activities, fellowships, and spiritual growth opportunities for women and
       girls
    2. Represent the Baptist Women’s program on the Church Council and the Missions Development
       Council
    3. Be responsible for any budgeted funds, and for signing off on all expenses or reimbursements
       and for submitting to the church treasurer

Bus Custodian:
The bus custodian works under the general supervision of the Transportation Committee with advice
from the Pastor. He/she is elected by the church upon the recommendation of the Committee on
Committees with the concurrence of the Pastor.

Principal Function: Insure bus maintenance

    1. Bus custodian must have at least a Class B Commercial driver’s license with Passenger and Air
       Brake endorsements, at least 21 years or older, and be added to the church insurance policy
    2. Required to maintain a Bus Usage Log, located in the Bus Log Book, which states the driver,
       purpose of the trip and mileage. Also, any problems of operations will be recorded.
    3. The purpose of the Bus Log Book is to record trips, maintenance, repairs, and evaluate cost of
       operation in fuel, service, etc.
    4. Report to the Transportation Committee on necessary repairs
    5. At the end of every month, the Bus Custodian will turn in the Bus Usage Log and receipts to the
       Transportation Committee for evaluation




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Children’s Director:

   1. The Children’s Director is responsible for overseeing the Children’s Committee as its chair.
   2. Manage funds budgeted for Children’s Ministry, and sign off on all expenses or reimbursements
      and submit to the church treasurer
   3. Serve as a member of the Church Council, and attend council meeting. Bring recommendations
      to the Council for church support when their support is needed for church wide children's
      activities (i.e., Alternative Halloween program).



Church Cook:
   The Church Cook will be employed by the church upon the recommendation of the Personnel
Committee, with the concurrence of the Supper Committee and the Pastor. This is a part-time position.

The Church Cook works under the general supervision of the Supper Committee. See Section IV.
Specific duties include, but are not limited to, the following:

   1. Purchasing, preparing and serving of the food for regularly scheduled suppers on Wednesday
      evenings.
   2. Preparing attractive and palatable dishes while maintaining acceptable standards of cleanliness
      and sanitation within the kitchen.
   3. Turning in all receipts for all purchases to the Church Treasurer.
   4. The Cook is responsible for the cleaning of the kitchen after serving each meal.
   5. The Cook may receive his/her meal free, but his/her family members should pay for their meals.
   6. This part-time employee is not entitled to paid vacation or paid sick-live.
   7. The Cook's salary comes from proceeds realized from the sale of meals.



Church Host/Hostess:

   1. The Church Host/Hostess is responsible for overseeing the Hospitality Committee as its chair.
   2. Purchase necessary supplies needed for maintaining operation of kitchen
   3. Serve as a member of the Church Council, and attend council meeting. Bring recommendations
      to the Council for church support when their support is needed for church wide functions
   4. Manage funds budgeted for Hospitality, and sign off on all expenses or reimbursements and
      submit to the church treasurer




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Church Secretary:
The secretary of the church shall be responsible for ordering office supplies, keeping the monthly
calendar up to date, publishing a monthly newsletter, opening and distributing mail, correspondence,
making and answering phone calls, general assistance to the membership, filing and making copies as
needed. The secretary is responsible for managing any funds budgeted to Office Supplies, and for
signing off on all expenses or reimbursements and submitting to the church treasurer.


Custodian(s):
The custodian works under the general supervision of the Buildings and Properties Committee with
advice from the Pastor. He/she is elected by the church upon the recommendation of the Personnel
Committee with the concurrence of the Pastor. This is a part-time position.

Principal Function: Maintain clean and orderly church buildings.

Regular Duties:

    1.  Cleaning, waxing, and buffing floors and vacuuming of carpets.
    2.  Cleaning windows and dusting furniture.
    3.  Removing all trash/garbage from church buildings on Monday and Thursday mornings.
    4.  Maintain clean restrooms; replenish tissue and towels; empty waste cans; etc.
    5.  On Thursday, insure that the worship center is prepared for worship on Sunday.
    6.  Request cleaning and maintenance supplies and equipment as needed.
    7.  Report noted abuse of church facilities or furnishings to the Pastor or Chairman of the Buildings
        and Properties Committee.
    8. Promptly attend to special cleaning requirements in support of special church events.
    9. Report needed repairs to buildings or furnishings to the Pastor or Chairman of the Buildings and
        Properties Committee.
    10. The custodian is responsible for managing the custodial supplies budget and signing off on all
        expenses or reimbursements and submitting to the church treasurer.




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Discipleship/Outreach Director:
Discipleship/Outreach Director:

The Discipleship/Outreach Director works under the general supervision of the Pastor and is elected by the
church upon the recommendation of the Committee on Committees.

Principal Function: The Discipleship ministry is to promote, develop and conduct discipleship training in
our church. This could include special classes, retreats, and one-on-one discipleship. The Outreach
ministry will consist of teams that will coordinate with church members to reach unchurched people and
coordinate church functions for new and current members.

Responsibilities:

    1.    Set up discipleship classes as required.
    2.    Advise and work with ushers regarding their duties prior to and during the service.
    3.    Work with Pastor to develop a visitor packet to be presented to first time visitors.
    4.    Obtain copies of guest cards from the Money Counting committee after each Sunday service.
    5.    Each week, contact guests who attended the morning worship service and provide the pastor
          with any pertinent information about the visitors
    6.    Prepare new member packets and see that each new member receives one. Answer questions
          about the church, explain the different ministries of the church, and encourage new members to
          become involved.
    7.    Work with Sunday school teachers regarding class attendees. Coordinate church functions to
          address individual needs and encourage involvement in church life.
    8.    Develop system for church members to contact ministry teams regarding prospective members
          and unsaved people.
    9.    Serve as a member of the Church Council, Committee on Committees, and Missions
          Development Council.
    10.   Each director is responsible for managing any funds budgeted to their department, and for
          signing off on all expenses or reimbursements and submitting to the church treasurer.
    11.   Other duties as led by the Holy Spirit.


Interim Pastor:
The Interim Pastor is key to a smooth and harmonious transition between pastors. It is the desire of
Adamsville Baptist Church that the Interim Pastor invests as much of his time and energy in the church
as his other commitments will allow. Therefore, the following describes the expectations of an Interim
Pastor.

    1. Serve as an adviser to the pastor search committee and the congregation and guide them
       through the process of calling a pastor.
    2. Be available to preach and lead services on Sunday mornings and Wednesday evenings.
    3. Be available for baptisms, weddings, and funerals involving church member families.
    4. Attend meetings of the Church Council, Deacons, and other committees as time allows.
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    5. Attend and/or lead various church and associational meetings as needed.
    6. Pastor the congregation in accordance with the mission of Adamsville Baptist Church.
    7. If possible, be available for pastoral counseling and visiting with members and prospects on
       Sunday afternoons.
    8. Compensation for services will be negotiated with the person being called as Interim Pastor.


Maintenance Person:
This position, when filled, may be a part-time or full position as determined by the Personnel, Building
and Properties, and Stewardship Committees. Job description and duties (when filled):
Under the direction of the Building and Properties Committee chairperson and/or pastor, the duties of
the part-time maintenance person are to perform routine maintenance/repair of church facilities as
needed. Examples of routine tasks include but are not limited to: changing out all air
conditioning/heating filters monthly, mowing and trimming church grounds as needed, replacing light
bulbs, repairing minor plumbing problems, etc.



Missions Director:

The Mission Director works under the general supervision of the Pastor. He/she is elected by the church
on the recommendation of the Committee on Committees with the concurrence of the Pastor.
Principal Function is to coordinate the mission activities of the church and to keep the church informed
on/of the various missions programs.
Responsibilities include seeking to build a growing bond between our church body and our mission
partners by:
    1. Weekly mission updates in the bulletins
    2. Providing the website manager with updates in regard to mission projects
    3. Monthly newsletter articles featuring different missions needs
    4. Developing missionary support groups within the body of the church
    5. Encourage and take an active role in local outreach
    6. Stay updated on the global missions
    7. Attend church council meetings
    8. Establish, develop and maintain the global partnerships as listed here:
        Local, State, North American, and International



Minister/Director of Music:
The Minister of Music works under the general supervision of the Pastor and is called by the church
upon the recommendation of the Personnel Committee with the concurrence of the Pastor. This is a
part-time ministry position.
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Principal Function: Is responsible to the Pastor for the development and promotion of the music
program of the church.

Responsibilities:

    1. Serve as chairperson of the Church Music Committee.
    2. Direct the planning, organizing, conducting, and evaluation of the church music program
        including adult and children’s choirs, vocal and/or instrumental ensembles.
    3. Cooperate with the Committee on Committees to enlist and train leaders for the church music
        ministry.
    4. Serve as a member of the Church Council; coordinate the music program with the organizational
        calendar and emphases of the church.
    5. Assist the Pastor in planning all services of worship.
    6. Maintain music library, materials, supplies, musical instruments, and other equipment.
    7. Keep informed on musical methods, materials, promotion, and administration.
    8. Prepare annual music budget for approval; administer the approved music ministry budget.
    9. Cooperate with associational leaders in promoting activities of mutual interest.
    10. Each director is responsible for managing any funds budgeted to their department, and for
        signing off on all expenses or reimbursements and submitting to the church treasurer.



Nursery Attendant(s):
    The Nursery Attendant(s) works under the general supervision of the Personnel Committee and will
comply with the following guidelines:
   1. Must love children and be genuinely concerned for their health and welfare.
   2. Be dependable -- If for some reason you cannot be present, it is your responsibility to arrange
       for a suitable substitute. The substitute will be paid just as you would be.
   3. If discipline of children is required, it should be done in a kind, loving manner.
   4. Make sure children are kept clean, diapers changed, etc.
   5. Never leave children unattended at any time. One attendant should always be in the room with
       the children.
   6. Stay in the nursery until all children are returned to their parents or other authorized person.
   7. Before leaving, make sure all toys are picked up and trash cans emptied. Trash is to be carried
       to outside barrels. No soiled diapers will be left in the inside trash cans. Flush toilet and turn
       out lights.
   8. Age limits recommended: birth through two years. If special circumstances require older
       children to be left in the nursery, parents should check with attendants to make sure there is
       available room. The final decision is to be made by attendants.
   9. Any special health problems, allergies, etc., should be reported by parents to the attendants to
       avoid any problems in case snacks are served.

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    10. The above guidelines are for Sunday morning church services only: Any other function requiring
        a nursery is the responsibility of the group conducting the program or function.



Prayer Director:
The Prayer Director works under the general supervision of the Pastor and is elected by the church upon
the recommendation of the Committee on Committees.

Principal Function: This is a ministry to help promote prayer in our church. The Director will encourage
attendance at Wednesday night prayer services, other prayer services, and develop ways to strengthen
the prayer life of church members.

Responsibilities:

    1.    Lead a prayer group on Sunday morning.
    2.    Develop a prayer chain and inform church of details.
    3.    Serve as a member of the Church Council.
    4.    Other duties as led by the Holy Spirit.



Sunday School Director:
The Sunday School director is responsible to the church for all phases of Sunday School work.
He/she will look to the pastor for counsel and leadership. The director leads the Sunday School
Council (SS leaders) in planning and evaluating the work of the Sunday School and represents the
Sunday School on the Church Council, Missions Development Council, and Committee on
Committees. He/she may delegate some of the responsibilities of outreach-evangelism, Bible
teaching improvements, and worker training as needed. In general, the duties of the Sunday School
Director are as follows.

    1.    Lead in determining the Sunday School organization to reach and teach people effectively.
    2.    Give direction to the enlistment of workers for the Sunday School.
    3.    Help all workers see the importance of involving people in effective Bible study.
    4.    Help in leading all workers to become effective witnesses to lost persons.
    5.    Develop and support the outreach-evangelism program for the Sunday School.
    6.    Determine training needs of the workers and develop a comprehensive training plan.
    7.    Develop and maintain a Sunday School workers meeting.
    8.    Give direction to planning and conducting Bible teaching projects.
    9.    Lead workers in setting challenging but reachable goals.
    10.   Give direction to the selection and proper use of all curriculum materials.


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    11. Determine financial and physical resources needed for the Sunday School and recommend these
        needs to the church.
    12. Maintain and use records of the Sunday School.
    13. Report periodically to the church on the progress of the Sunday School.
    14. Lead in evaluating the work of the Sunday School.
    15. Each director is responsible for managing any funds budgeted to their department, and for
        signing off on all expenses or reimbursements and submitting to the church treasurer.


Vacation Bible School Director:
The VBS Director plays a key role in directing the church’s largest outreach program for children and
their families. The director should display a commitment to Christ-centered ministry to children,
teamwork, servant leadership, and a passion for children and children’s ministries. The director’s VBS
ministry mission is to help children learn to love Jesus, the Bible, the church, and each other. The
director will look to the pastor for counsel and leadership. In general, the responsibilities of the VBS
Director are as follows.
    1. Represent VBS on the Church Council; set VBS dates in conjunction with the Council and Church
        Calendar
    2. Select a VBS program/theme, and order & distribute necessary curriculum materials
    3. Plan the VBS time of day and program schedule, including Family Night
    4. Coordinate/ Plan the VBS space—which rooms will be used and for what
    5. Recruit VBS workers and provide training opportunities to reach and teach people effectively
    6. Delegate leadership of the learning stations/ministry assignments to capable and responsible
        leaders: including, but not limited to: Bible Teachers, Music/ Drama, Missions, Craft,
        Recreation/Games, Hospitality/Food, Publicity /Outreach, Registration/Record-Keeping,
        Photographer
    7. Lead the VBS workers in planning and evaluating the work of the VBS
    8. Manage funds budgeted for VBS, and sign off on all expenses or reimbursements and submit to
        the church treasurer
    9. Seek to actively mentor a promising leader for future VBS leadership


Van Custodian:
The van custodian works under the general supervision of the Transportation Committee with advice
from the Pastor. He/she is elected by the church upon the recommendation of the Committee on
Committees with the concurrence of the Pastor.

Principal Function: Insure van maintenance and check the van out and in.

    1. Van custodian must be a licensed driver 21 years or older and added to the church insurance
       policy
    2. Required to maintain a Van Usage Log, located in the Van Log Book, which states the drivers,
       purpose of the trip and mileage. Also, any problems of operations will be recorded.
                                                 11
   3. The purpose of the Van Log Book is to record trips, maintenance, repairs, and evaluate cost of
      operation in fuel, service, etc.
   4. Pre & Post inspection reports will be completed each time the van is checked out and in.
   5. In order to help keep the van’s Center of Gravity as low and forward as possible, the fuel tank
      should be maintained between full and half full.
   6. It may be necessary for the van custodian to drive the van to a car wash for outside washing
      and/or service station for light maintenance. (i.e., fuel, oil checks, tires, as well as scheduled
      maintenance such as oil and filter change). Keys are to be issued to all van committee members
      and normal drivers.
   7. Report to the Transportation Committee on necessary repairs
   8. At the end of every month, the Van Custodian will turn in the Van Usage Chart and receipts to
      the Transportation Committee for evaluation



Women’s Missionary Union Director:
The WMU Director is selected and nominated by Committee on Committees, and approved by The
Church. Job Description is as listed below:
The WMU Director works under the direction of the Pastor. The WMU Director works along side the
Missions Development Council; she apprises the Church of needs within the church, the local
community, state, nation-wide, and foreign lands. She attends Church Council and Business Meetings
and is in regular attendance with the Church Body Worship Services; also any training offered by
WMU/Texas. The Director apprises each mission group of updated education and curriculum in
accordance with Baptist General Convention of Texas and Southern Baptist Convention.
The WMU Director is to be people oriented, has salvation and member of this Church. (See Section XV
for WMU)




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Youth Minister/Director:
The Youth Minister will direct and oversee the youth ministry, teenagers from 7th thru 12th grade;
educate, minister to and include teens in the ministry of the church, and provide for teen outreach. The
Youth Minister works under the direction of the Pastor and the Youth Committee. This person should
be a stable, mature Christian with Spiritual Gifts including Pastor/shepherd, Merciful, Administration,
and Teaching. Desirable talents and abilities include education & experience in theology & counseling,
planning/organization, leadership, supervision/management, a teachable spirit, and a good role model.
Desirable personality traits include being dependable, detail-oriented, compassionate, responsible,
friendly, and being an enthusiastic/energetic leader who will minister to and with teens, with a heart for
understanding their special needs and a desire to include this valuable group of people in the ministry of
the church.
The anticipated time commitment for doing ministry and planning/preparation is 15 hours per week
during the school year; more during summer months unless a summer intern is employed

Responsibilities/Duties:

    1. Give direction to and oversee the youth ministry
             a. Identify the needs and interests of teens within the church and community
             b. Plan and develop programs for the youth ministry; provide calendar of events
             c. Evaluate existing programs to determine effectiveness
             d. Identify and provide ministry opportunities for teens
    2. Meet monthly with Youth Committee to pray and to discuss upcoming events, challenges, solutions,
        and praises
    3. Recruit/enlist youth workers as needed; provide training for youth workers as needed
    4. Provide counseling and spiritual direction to teens (and family, if needed) on an individual and group
        basis
    5. Participate in outreach ministry to teens who have visited the church or who are prospects; visit youth
        absentees and those who are hospitalized
    6. Lead Sunday School and Wednesday night Bible study for youth, providing for appropriate lessons for
        spiritual growth of all, churched and un-churched
    7. Provide safe, disciplined environment; balancing fun with spiritual growth, discipleship, and ministry
    8. Plan at least one yearly youth retreat for the purpose of spiritual edification
    9. Distribute, collect and track all necessary camp/event paperwork and fees paid, in a timely manner; all
        funds, registration fees, and permission slips should be collected in advance of ticket purchase or
        registration.
    10. In the event fund raisers are warranted, fund raising must be done well in advance of event registration
        timeline.
    11. If individual students need additional help with registration fees, the Youth Minister may seek
        sponsorship (partial or complete) from individuals in the congregation in exchange for day labor by
        the student.
    12. Participate in training opportunities/continuing education, including First Aid Safety procedures
    13. Develop the youth ministry budget in conjunction with the Youth Committee and track expenditures
        throughout the year; the Youth Committee chairperson is responsible for signing off on all expenses
        and reimbursements and turning in to the church treasurer.
    14. Compile a youth directory, have copies made and distribute to teens and youth workers
                                                      13
    15. Advise in the use of program materials, equipment, supplies, and space by youth groups in all church
        program organizations
    16. May be asked to help meet transportation needs of Youth, including driving and/or monitoring
    17. Serve as a regular voting member of the Youth Committee
    18. Serve as a member of the Church Council




Section III: Annual Election of Committees and Non-Paid Church Officers
Church Committees:
All church committees, with the exception of the Committee on Committees, will be nominated by the
Committee on Committees and elected by the church at the August business conference. These
committees will serve from September 1 through August 31, the church/budget year.

The Committee on Committees will be nominated by the Deacon Body and elected by the church at the
April business conference. This will give the Committee time to work on committee nominations for
presentation at the August business conference. This Committee will serve from June 1 through May
31.

All church committees will be staffed as directed in Section IV of this Manual.

The chairperson of each committee which has a budget is responsible for managing budgeted funds, and
for signing off on all expenses or reimbursements and submitting to the church treasurer.

The chairperson of each committee is a member of the Church Council.

Non-Paid Church Officers:
    Non-paid church officers include:

    Baptist Men’s Director

    Baptist Women’s Director

    Bus Custodian

    Children’s Director

    Church Host/Hostess

    Church Secretary

    Clerk (see Bylaws Section II in the Church Constitution and Bylaws)

    Discipleship/Outreach Director
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    Instrumentalists

    Messengers (BGCT & Lampasas Assn.)

    Missions Director

    Prayer Director

    Sunday School Director

    Sunday School General Secretary

    Treasurer and Assistant Treasurer (see Bylaws Section II in the Church Constitution and Bylaws)

    Trustees (see Bylaws Section II in the Church Constitution and Bylaws)

    Vacation Bible School Director

    Van Custodian

    Youth Minister/Director

All non-paid church officers will be nominated by the Committee on Committees and elected by the
church at the August business conference. These officers will serve from September 1 through August
31 unless otherwise directed by the Church Constitution or other sections of the Church Policy Manual.

Elections:
    The election of committees and non-paid church officers by the church will be done by a voice vote
unless otherwise called for at the business conference. An affirmative vote of two-thirds of those
members present and voting will constitute church approval of these nominations.


Section IV: Policies Governing Committees and Councils
All committees are elected by the church.

Unless otherwise indicated, all committees listed in this section are nominated by the Committee on
Committees and are to serve from September 1 through August 31 of each church year.

Unless otherwise indicated, all chairpersons of committees listed in this section will be enlisted by the
Committee on Committees. Determination of years of service as chairperson is at the discretion of the
Committee on Committees.

Committee chairpersons are responsible for determining the frequency of their committee meetings;
however, it is recommended that all church committees meet at least once each quarter. Any


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committee which wishes to present matters of common interest should meet at least once prior to
Church Council, in order to bring those items for further discussion or review.

All committees listed in paragraph B of this section are considered standing committees and will be
staffed on an annual basis, unless listed as Inactive.

Chairpersons of Committees supported by budgeted funds are responsible for management of these
funds and providing receipts of disbursements to the Church Treasurer.

The Committee on Committees will insure that no person serves more than three consecutive years on
the same committee, unless specifically provided for elsewhere in the Policy Manual.



Standing Committee Structures and Responsibilities:


Benevolence Committee:
This Committee consists of three (3) members and has the following responsibilities:

    1. Keep the church informed of benevolence needs identified within the church membership and
       the community.
    2. Set up a system of collecting food, funds and clothing for distribution to those in need.
    3. Manage budgeted funds to best meet the needs of church members and the community; the
       chairperson is responsible for signing off on all expenditures or reimbursements and submitting
       to the church treasurer.
    4. See that money is not given directly to individuals except in dire emergencies, and only after
       researching the necessity. A member of the committee will accompany the needy person to pay
       for the necessary provisions (i.e., groceries or utility bills) and may confer with the Pastor on
       controversial or extraordinary circumstances.
    5. Maintain a list of families/persons who need Thanksgiving and Christmas baskets. Coordinate
       with Sunday School Classes/departments about sponsoring such baskets.
    6. Committee chairperson is expected to attend Church Council meetings.




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Building and Properties Committee:
This committee consists of six (6) members and has the following responsibilities:

    1. Committee chairman is expected to attend Church Council meetings.
    2. Schedule and solicit help for church workdays (semi-annually or quarterly if needed).
    3. Committee members should actively participate in church workdays to increase productivity and
        encourage participation from other church members.
    4. Prioritize spending according to maintenance/repair/beautification needs and monitor spending
        to stay within annual church budget. The chairperson is responsible for managing budgeted
        funds, and for signing off on all expenses or reimbursements, and submitting to the church
        treasurer.
    5. Assign routine maintenance tasks to part-time maintenance person (when filled).
    6. Work with church leadership to develop a short and long range facility needs plan. Present
        plans for new construction projects and associated funding needs to church body for
        consideration and approval when such projects are considered necessary by church leadership.
    7. Serve as the focal point for recommendations concerning repairs and maintenance of church
        buildings and grounds.
    8. Through consultation and coordination with the custodian, insure that the church buildings are
        in a state of readiness for services and meetings.
    9. Receive and act upon requests by members, non-members, groups, or organizations for use of
        church facilities.
    10. Adjudicate such requests by acting in accordance with Section VII, Use of Buildings, Facilities,
        and Furnishings, of this Policy Manual.
    11. When outside groups use the church facilities, serve as the point of coordination between the
        using group and the church staff.
    12. Chairperson also chairs the two sub-committees, Baptism Committee and Grounds
        Beautification Committee.



Baptism Committee:
(This is a sub-committee of the Buildings and Property Committee; is funded through the Buildings and
Property budget and consists of two (2) members (one man and one woman). Note: The Pastor should
work closely with this committee to insure that committee members are aware of the dates and times
for baptisms. This committee has the following responsibilities:

    1. In conjunction with the Pastor, contact the baptism candidates prior to the baptism service to
       instruct them in what to wear and bring with them to the service.
    2. Meet the candidates at an appointed time and show them the dressing rooms.
    3. Assist the Pastor and candidates during the baptism service.

                                                   17
   4. Insure the dressing rooms are prepared and that the baptismal robes and towels are clean, in
      good condition, and ready for use.
   5. Insure that the proper amount of water is in the baptistery and that it is heated to the proper
      temperature for each baptismal service.
   6. Drain the baptistery immediately after the service for safety.
   7. Coordinate with the church custodians to keep the baptistery and baptistery glass clean.
   8. Be responsible for laundering towels and cleaning up water from baptistery and dressing areas
   9. The chairperson of each committee is a member of Church Council and is expected to attend
      meetings.



Grounds Beautification Committee:
(This is a sub-committee of the Buildings and Property Committee; is funded through the Buildings and
Property budget and consists of three (3) members). This committee has the following responsibilities:

   1. Identify the grounds beautification needs of church properties.
   2. Recommend grounds/beautification needs to the Buildings and Properties committee.
   3. Coordinate and implement approved work plans
   4. Oversee the construction and timely removal of approved seasonal yard displays.
   5. Solicit assistance to provide for lawn maintenance, including mowing, weed-eating, landscaping,
      and trash & debris clean up (may be performed by Part-time maintenance person).
   6. Provide attractive, safe grounds within funding and maintenance resource restraints.


Children’s Committee:
This committee consists of seven (7) members, with the Children’s Director serving as chairperson, and
has the following responsibilities.

   1. Coordinate all those who work with children (Sunday School Teachers and those who work with
      children on Wednesday evenings), plan and conduct exciting and educational activities and
      ministry programs for children in first through six grades.
   2. Utilize children's workers as resource persons in the planning and conducting of children's
      activities.
   3. Promote children's and preteen camps and encourage parents to send their children to these
      camps.
   4. Manage the church funds budgeted to support children's ministries, and provide input to the
      Stewardship Committee in the development of the church budget each year. Church financial
      support for children's camp participants comes from the Children's Ministry budget account.
      Normally, each child will be expected to pay some of the camp costs.


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   5. The Children’s Director is responsible for managing budgeted funds, and for signing off on all
      expenses or reimbursements and submitting to the church treasurer.
   6. Keep the church informed about the ministries to children.
   7. Encourage outreach to children whose families do not attend church. This can also serve as a
      means of reaching parents.

Committee on Committees:
This committee consists of five (5) members. The Sunday School Director and the Discipleship/Outreach
Director serve as committee members and the remaining three are nominated by the Deacon Body and
elected by the church at the April/May business meeting. The Outgoing chairperson will call the first
meeting of the new committee before June for the purpose of electing a new chairperson. The
Committee on Committees serves from June 1 through May 31 and has the following responsibilities:

   1. Nominate members of all standing committees in the August business conference and, when
       approved by the church, special committees for election by the church.
   2. Per Section IV, to insure that no person serves more than 3 consecutive years on the same
       committee, unless specifically provided for elsewhere in the Policy Manual.
   3. An effort should be made to stagger terms so that no committee will be without experienced
       members, which allows for continuity of service.
   4. Monitor committee membership during the church year and nominate replacements when
       vacancies occur.
   5. Provide guidance and responsibilities for special committees when formed.
   6. Attempt to involve as many willing workers as possible while providing the church with effective
       and hard-working committees.
   7. Members of the Committee on Committees, cannot appoint themselves chairperson of other
       committees.
   8. Committee on Committees shall educate the other committees as to their duties.
   9. Nomination of non-paid church officers (as defined in Section III of this Policy Manual), workers
       for Sunday School and Discipleship Training, and other positions of responsibility as may be
       identified by the church.
   10. During the year, nominates to the church the necessary replacements as vacancies occur.
   11. Seek to distribute the responsibilities so as not to "overload" willing workers.
   12. The chairperson of the Committee on Committees is a member of the Church Council and is
       expected to attend Council meetings.
   13. In considering nominees for Sunday School faculty positions, the following guidelines are
       provided:
           a. Nominees must have been members of the church for at least three (3) months at the
                time of their nomination.
           b. Nominees must be at least 18 years of age.



                                                  19
Constitution and Policy Committee:
This committee consists of three (3) members in addition to the Church Clerk who serves as an ex-officio
member. The chairperson of the Constitution and Policy Committee is a member of the Church Council
and is expected to attend Council meetings.

The committee has the following responsibilities:

Uphold Church Constitution, By-laws and Policy Manual by:

    1. Monitoring the proceedings of all Business Meetings, making sure that all Church Business is
       conducted in accordance with the Manual.
    2. Record all changes submitted by the Church Clerk and keep the document current.
    3. Reviewing the manual annually and keep it current with physical & spiritual growth of the
       Church.
    4. Review and present to the Church and ensuing committee at the end of the fiscal year (August
       Meeting) recommendations for changes.


Deacon Election Committee:
(Inactive) This committee consists of four (4) members. Two (2) members will be active deacons
appointed by the Deacon Body. The other two (2) members are nominated by the Committee on
Committees. Husbands and wives will not serve together on this committee. The outgoing chairperson
will call the first meeting of the new committee in September of each year for the purpose of electing a
new chairperson. The chairperson of the Deacon Election Committee is a member of the Church Council
and is expected to attend Council meetings.

The Deacon Election Committee is responsible for all aspects of the annual deacons’ election process as
described in Section V of the Policy Manual.



Family Enrichment Committee:
(Inactive) This committee consists of five (5) members. Its purpose is to promote scriptural family
values and provide family enrichment programs for all family members. The committee should have a
balance of married persons and parents of all ages and interests. Specific responsibilities include, but
are not limited to, the following:

    1.   Increase the church's awareness and understanding of the needs and concerns of families.
    2.   Survey the needs of couples, parents, and other family members.
    3.   Develop a comprehensive plan for meeting the needs of families.
    4.   Plan and conduct family life projects or programs including the annual Christian home emphasis.
    5.   Lead the church to develop a ministry with intergenerational groups.
                                                    20
    6. Coordinate plans and activities through the Church Council.
    7. The chairperson of each committee is a member of Church Council and is expected to attend
       meetings.
    8. The chairperson of each committee which has a budget is responsible for managing budgeted
       funds, and for signing off on all expenses or reimbursements and submitting to the church
       treasurer.

Flower Committee:
This committee consists of three (3) members and has the following responsibilities:

    1. See that flowers are properly placed in the worship center for all worship services.
    2. Provide floral arrangements for other functions of the church when requested (banquets, etc.)
       by committee chairpersons.
    3. Promote, order, and arrange special Easter and Christmas flowers.
    4. Keep containers and artificial flower arrangements, etc., in good repair.
    5. The chairperson of each committee which has a budget is responsible for managing budgeted
       funds, and for signing off on all expenses or reimbursements and submitting to the church
       treasurer.
    6. The chairperson of each committee is a member of Church Council and is expected to attend
       meetings.

Hospitality Committee:
This Committee consists of ten (10) members, with the Church Host/Hostess serving as chairperson, and
has the following responsibilities:

    1. Plan and coordinate church-wide fellowships which include:
            a. Setting up before fellowships.
            b. Serving during fellowships.
            c. Cleaning up following fellowships.
    2. Plan and coordinate bereavement meals for families in connection with funerals held in church
       facilities or others as deemed appropriate.
    3. Oversee the general use of Conley Fellowship Hall and, specifically, the kitchen. See Section IX
       of the Church Policy Manual for policies on use of the Fellowship Hall and Kitchen.
    4. See that carpet in Conley Hall is cleaned once every six (6) months.
    5. The Church Host/Hostess serves as the chairperson of the Hospitality Committee and is a
       member of the Church Council.
    6. The Church Host/Hostess is responsible for managing budgeted funds, and for signing off on all
       expenses or reimbursements and submitting to the church treasurer.




                                                   21
Music Committee:
This committee consists of the Music Director/Minister and the pianist.

    1.   Plan and coordinate all music for worship services.
    2.   Plan and conduct special musical presentations, e.g., Christmas, Easter, etc.
    3.   Involve as many members as possible in the music ministry of the church.
    4.   Plan and conduct music programs for adults, youth, and children.
    5.   Be creative in making music as worshipful and exciting as possible.
    6.   Blend various types of music to appeal to all age-groups.
    7.   Work closely with the pastor so that music compliments sermon themes.
    8.   The Music Director/Minister is responsible for managing budgeted funds, and for signing off on
         all expenses or reimbursements and submitting to the church treasurer.



Personnel Committee:
This committee consists of three (3) members and has the following responsibilities:

    1. Assist the pastor in management of staff and officers of the church.
    2. Recruit, interview, and recommend prospective employees to the church with the exception of
       the pastor, the Youth Director/Minister and Music Director/Minister. Work with the
       appropriate committee in hiring future positions.
    3. Work with Youth Committee and Pastor when hiring Youth Director/Minister and work with
       Music Committee and Pastor when hiring Music Director/Minister.
    4. Work with Stewardship Committee on compensation packages including salary, housing
       allowance, health insurance, and retirement plans for all paid staff except the pastor.
    5. Develop written job descriptions of all staff other than Pastor
    6. Acquire subs or fill-ins when necessary or asked by Pastor
    7. Terminate paid employees, if need be, other than the Pastor
    8. Insure that prospective employees fully understand and agree with their job descriptions before
       they are recommended to the church.
    9. The chairperson of the Personnel Committee is a member of the Church Council and is expected
       to attend Council meetings.




                                                   22
Stewardship Committee:

This Committee consists of three (3) members. In addition, the Pastor and the Treasurer serve
as ex-officio members. These members should possess good financial savvy and understand a
Profit & Loss Statement. The committee has the following responsibilities:

   1. Supervise and promote the church financial activities and programs.
   2. Make financial management recommendations to the church
   3. Draft the annual Church budget for the new church year and present it to the church,
        for study and comments, at the June business meeting and present the finalized budget
        to the church for approval in the August business meeting.
   4.   As part of the budget recommendation, suggest the percentage of the budget for the
        Cooperative program and Lampasas Baptist Association for the coming year.
   5.   Keep church members informed as to how well the church is operating relative to its
        budget. This can be accomplished through the monthly treasurer’s financial report
        during regular business meetings.
   6.   Oversee financial status monthly from reports received from treasurer.
   7.   Promote stewardship as a Christian growth experience.
   8.   Address any financial problems, questions, or issues that might arise during the year,
        and present suggested resolutions to the church.
   9.   Work with the personnel committee in determining compensation for church
        employees.
   10. Salary, allowances, and benefits for the Pastor shall be approved by the church based on the
       recommendations of the Stewardship Committee as stated in Section II of the Church
       Constitution.
   11. This committee serves from September 1 through August 31 to coincide with the budget
       year.
   12. Work with the incoming committee (September & October) to help transition into the
       new fiscal year.
   13. The chairperson of the Stewardship Committee is a member of the Church Council and is
       expected to attend Council meetings.




Money Counting Committee:
This Committee is a sub-committee of the Stewardship Committee and is chaired by that committee
chair; consists of two (2) members and has the following responsibilities:

   1. Insure that at least two Committee members are present during Sunday School and each
      worship service, when an offering is taken, to receive and count offerings.
   2. Receive the offerings from the Sunday School classes and ushers during the worship service.

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   3. Two committee members count and record receipts after worship service.
   4. Keep one copy of the record sheet and give one copy along with the funds to the Church
      Treasurer for deposit.
   5. Committee members are to keep all financial information confidential.
   6. Comply with all accounting procedures established by the Church Treasurer.
   7. The church treasurer or his/her designee should be present during the money count.



Supper Committee:
 (Wednesday Night) (Inactive): This committee consists of three (3) members and has the following
responsibilities:

   1. Supervise the church cook in the purchase, preparation, and serving of the Wednesday night
       supper prior to the Wednesday prayer and Bible study service.
   2. Monitor the supper program to insure it remains self-supporting.
   3. Make recommendations to the church concerning charges for the meals.
   4. Recommend to the Personnel and Stewardship Committees the salary for the cook and assist
       the Personnel Committee in the writing of a Church Cook's job description for inclusion in
       Section II of this Policy Manual.
   5. Advise the Cook of his/her responsibilities and supervise in the planning of menus.
   6. Coordinate the serving of meals to include the collection and turning in of the money to the
       Church Treasurer.
   7. Coordinate the after-supper clean up activities, making sure the kitchen is left clean and
       sanitary.
   8. Insure that the supper program is carried out in accordance with Section XIII of this Policy
       Manual.
   9. The chairperson of the Supper Committee is a member of the Church Council and is expected to
       attend Council meetings.
   10. The chair of the Supper Committee is responsible for managing budgeted funds, and for signing
       off on all expenses or reimbursements and submitting to the church treasurer.



Transportation Committee:
This committee consists of three (3) members and one (1) Van Custodian and (1) Bus Custodian and has
the following responsibilities:

   1. Ensuring that only drivers with valid driver’s licenses who have been added to the church
      insurance policy are authorized to drive the van or bus



                                                 24
    2. They will receive all written requests for use of the van. If only two members are available, they
       have the authority to make the final decision. The members can meet either in person or via
       the phone. After the meeting they will notify the requestor of their decision.
    3. The committee is to supervise the activities of the Bus Custodian and Van Custodian.
    4. Custodian of the Bus…. The bus driver is required to fill out a post trip inspection sheet after
       every trip.
    5. The Van Custodian shall not be the same person as the Transportation Committee chairperson.
    6. The chairperson of the Transportation Committee is responsible for managing budgeted funds,
       and for signing off on all expenses or reimbursements and submitting to the church treasurer.
    7. The chairperson of the Transportation Committee is a member of the Church Council and is
       expected to attend Council meetings.
    8. See Section XIV for rules regarding obtaining and operating church van & bus.




Usher Committee:
This committee consists of three (3) members and has the following responsibilities.

    1. Adopt an orderly plan for seating people in all worship services.
    2. The committee’s chairperson should enlist others to greet people, distribute bulletins and
       visitor’s card at the worship services.
    3. Adopt an orderly plan to enlist individuals to collect the offering and insure that the individuals
       are aware of collection routine.
    4. Insure that the worship center is properly ventilated and comfortable during worship services.
    5. Organize themselves to have every Sunday covered by at least one member. Ushers should
       rotate this duty weekly.
    6. Ushers should be alert for emergencies that may arise and perform whatever duties necessary
       to add to the dignity of worship services.
    7. The chairperson of the Usher Committee is a member of the Church Council.



Youth Committee:
The youth committee is designed for the purpose of teaching students to live and carry out
ministry for the Glory of God. Hence everything they do is to be scriptural and done with God’s
glory in mind.

They are not to be a committee that plans for others to carry out. They are to both plan and
carry out ministry in all of the following areas:

    1. Missions – Making the name of God famous throughout the Earth.

                                                    25
   2. Evangelism – Living life with others and giving glory to God so other know where our
      hope is found.
   3. Fellowship - Living with others on a daily basis, encouraging each other in the hope of
      Christ.
   4. Spiritual Growth - Making it our life’s purpose to rest in Christ and see him change who
      we are.
   5. Church Ministry - Seeking the needs of other and finding out how God desires us to be a
      part of meeting that need.

This group is to be made up of at least seven people and is chaired by a lay person nominated by the
Committee on Committees. The chairperson of the Youth Committee is responsible for managing
budgeted funds, and for signing off on all expenses or reimbursements and submitting to the church
treasurer. The Youth Minister/Director will serve as a regular voting member of the committee. The
Youth Committee chairperson and the Youth Minister/Director are members of the Church Council
and are expected to attend Council meetings. This number will be adjusted according to the growth and
needs of the church. The number adjustments will be determined by the youth committee and staff, if
the need arises to add more people because the youth ministry work load has grown. It will be made up
as follows*:

   1. Two youth (one Junior High, one High School)
   2. Two Jr. High Parents
   3. Two High School Parents
   4. One Sr. Adult
   5. The Youth Minister/Director

*In the absence of these criteria others can be considered by Committee on Committees and
Staff.

Councils:


Church Council:
The Church Council consists of the Pastor, Minister/Director of Youth, Minister/Director of Music,
Chairman of Deacons, Sunday School Director, W.M.U. Director, Mission Director, Baptist Men’s
Director, Baptist Women’s Director, Discipleship/Outreach Director, Church Treasurer, Church Clerk,
Prayer Director, Children’s Director and all committee chairpersons. The Council will:

   1. Meet every other month, or upon the call of the Pastor (chairman), for consideration of all
      matters of common interest for the church.
   2. Formulate and recommend to the church suggested objectives and goals.

                                                  26
   3. Develop and recommend to the church action plans for reaching church goals.
   4. Prepare the annual church calendar of activities for approval by the church in the August
       business meeting.
   5. Review and coordinate suggested program plans and actions by church staff, church officers,
       organizations, and committees.
   6. Provide for adequate communications among staff, officers, organizations and committees.
   7. Review and report as appropriate to the church the use of resources in terms of the needs of
       church programs as they work toward the achievement of church objectives and goals.
   8. Evaluate program achievements in terms of church objectives and goals, and report evaluations
       to the church.
   9. Act in an advisory capacity only and do not usurp the authority and responsibility of its members
       to make recommendations directly to the church in their areas of responsibility.
   10. The Council will make recommendations to the church only when its members are in agreement
       and wish to speak as a unified group.



Missions Development Council:
This council consists of eight (8) members. The directors of Sunday School, Discipleship/Outreach,
Baptist Men, Baptist Women, and Women’s Missionary Union (WMU), and the Pastor of Adamsville
Baptist Church, are members by virtue of position.

The remaining members will be nominated by Committee on Committees. One member will be Director
of Mission Development Council (Mission Director) for the church and nominated by Committee on
Committees, approved and voted on by the church. The second member will be a person without title of
being a director nominated by Committee on Committees. The Council has the following responsibilities:

   1. Actively cultivate a missions awareness climate within the congregation.
   2. Conduct studies and make recommendations to the church for local, State, North American and
      international mission work.
   3. Work through the Church Council to coordinate the mission work of the church.
   4. Establish and maintain communications with the Associational Missions Development Council
      and other appropriate groups outside the church.
   5. Oversee, monitor, and direct the use of resources by any mission which the church supports and
      approves the distribution of funds from the Church Mission Budget. MDC will pursue and initiate
      fund raising ventures that are complimentary with Baptist General Convention of Texas,
      Southern Baptist Convention, and Women’s Missionary Union, on Church premises and off; the
      proceeds to become part of mission projects, mission trips, and Mission development.




                                                  27
Sunday School Council:
The Council consists of the Sunday School Director, Sunday School General Secretary, and the teachers’
of adult, youth, children, and preschool classes. The Pastor serves as an ex officio member. Its purpose
is to plan and coordinate all Sunday School activities in order to make the Sunday School more effective
in Reaching, Teaching, and Ministering to all age-groups.

    1. The Council will meet at a specified time each quarter (as a minimum) or at the call of the
       Sunday School Director (chairman).
    2. It will serve in an advisory capacity only, making its recommendations to the church or to the
       various representatives on the Council.

Special Committees:
Special committees will be elected by the church on an "as needed" basis and nominated by the
Committee on Committees. Special committees will serve only as long as it takes to complete their
assigned work. Examples of such special committees include: anniversary committee; building
committee, etc. Though not frequently required, the importance of the pastor search committee is of
such a critical nature that general guidelines and responsibilities for it are provided in this document and
will be kept current by the Constitution and Policy Committee.



Pastor Search Committee:
This Committee will consist of five (5) regular and three (3) alternate members nominated by the
Committee on Committees. The Committee on Committees will insure that their nominees include both
men and women and represent the various ages, length of church membership, interests, and levels of
Christian experience within the congregation. Husbands and wives should not serve together on this
committee. The alternate committee members will serve as replacements for committee members who
may become unavailable to serve. Alternates may attend all meetings of the Committee, in a non-
voting capacity, in order for them to be up-to-date on the process in the event they should be required
to function as a regular member. The alternates will be given primary responsibility of securing pulpit
guests for Sunday worship services. They will also be given responsibility of recommending an interim
pastor to the church.

The Pastor Search Committee and Alternate Committee should be elected by the entire congregation
following an advance announcement that the selection will be made by secret ballots during a certain
Sunday morning worship service. The Committee should be elected as soon as possible following the
outgoing pastor's departure. Suggested procedures for the Pastor Search Committee are as follows:

    1. The Pastor Search Committee and the Alternate Committee should each select its own
       chairpersons, vice-chairpersons, and recording secretaries.


                                                    28
    2. As soon as the Committees are formed, the chairperson should request that the Director of
        Missions meet with the Committees to help train committee members in the process of calling a
        pastor.
    3. The Committees should survey the members to determine the qualities and characteristics they
        desire in a new pastor.
    4. When the Committee reaches agreement on a potential pastor, a letter should be sent to him
        which provides general information about the church. The letter should also contain a
        questionnaire for the candidate to complete and return if he feels led to pursue the matter. He
        could also be invited to send a video or audio tape of himself delivering a sermon.
    5. The Committee should prayerfully consider returned questionnaires and obtain any additional
        information on those candidates it feels led to pursue.
    6. Whenever possible, Committee members should hear candidates in their own pulpits. Through
        this process and prayerful consideration, one candidate should become the primary focus of the
        Committee.
    7. If the candidate and the Committee continue to sense God's leadership and are in mutual
        agreement, the candidate and his family should be invited to visit the church and community on
        a day other than Sunday for discussions and orientation. Salary, allowances, housing, and other
        benefits should be discussed at this time.
    8. If, after visiting the field, both the Committee and the candidate still feel led of the Lord, a trial
        sermon should be planned. The members of the church should be advised about the candidate
        and the date for the trial sermon. Funds should be allocated to defray the expenses of the
        candidate and his family coming to the church on the trial weekend.
    9. The church will vote whether or not to extend a call according to the dictates of the Church
        Constitution.
    10. A most helpful document for the pastor search committees is: "A Manual of Suggestions for
        Pastor Search Committees," published by the Minister/Church Relations Office, Baptist General
        Convention of Texas.


Section V: Deacon Election Procedures and Deacon Ministry
Deacon Election Procedures
The Deacon Election Committee is responsible for all actions required to complete the annual election of
deacons. The general responsibilities of this committee can be found in Section IV of this Policy Manual.
The Committee should also review Section III of the Church Bylaws. Following are the specific actions to
be accomplished by this committee each year.

Deacon Nomination Procedures:
    1. Deacon Nomination Forms will be made available to all church members by the Deacon Election
       Committee in June. Members are encouraged to prayerfully nominate one or more men who
       could be considered as candidates for deacon service. Nomination Forms will be turned in, by
                                                 29
      the deadline established by the Committee, only to a member of the Committee to maintain a
      degree of confidentiality. Scriptural qualifications, along with age and membership
      requirements specified in the Church Bylaws, should be the basis of any nomination.
   2. Current church members who are ordained deacons, either active, inactive, or deacon transfers
      from another Southern Baptist Church, will automatically be considered by the Deacon Election
      Committee as nominated. These men will not require nomination by church members. Those
      transferring memberships from another Baptist Church will be screened by the Deacon Election
      Committee before their names are submitted in nomination.
   3. The Nomination Forms will include the following:
          a. Scriptural qualifications (I Timothy 3:8-13, Acts 6:3)
          b. Church Constitutional requirements.
          c. List of all ordained deacons, to preclude re-nomination.
          d. Spaces provided for names of nominees.
          e. Date and Signature lines (to insure nomination by church members)
          f. Deadline for turning in the form to the Deacon Election Committee.
          g. Individual men are not permitted to nominate themselves.
          h. All nominated men meeting the scriptural and other requirements listed above will be
              considered by the Committee. There will be no minimum number of nominations
              required for a man to be considered.

Deacon Screening Procedures:
   1. Each nominee will complete a Deacon Profile Form and return it to the Chairman of the Deacon
      Election Committee or the Pastor. This profile form has a space for participation by the wife.
      The Committee will review each form to verify that the nominee meets all scriptural
      qualifications to serve. The Committee will then interview the nominees to hear their
      testimonies and to clarify any questions the nominee may have. The wife is not expected to
      participate in this interview.
   2. Ordained deacons who have united with our fellowship are considered automatically nominated
      and are expected to participate in the interview process. Active deacons and deacons who are
      inactive due to the rotation policy will not be interviewed. Ordained deacons who voluntarily
      become inactive for reasons other than the rotation policy, will participate in the interview
      process prior to being recommended as active deacons. All ordained deacons are expected to
      complete a current Deacon Profile Form when requested.



Deacon Election Procedures:
   1. After screening the nominees and prayerfully considering each nominee, the Deacon Election
      Committee will develop a Deacon Election Ballot containing the names of all qualified nominees
      who have expressed a desire to serve.

                                                30
     2. At least one week prior to deacon election, the church membership will be informed, by bulletin
        insert, of the names of the deacon nominees that will appear on the ballot. This will allow the
        church members to prayerfully consider their selections for active deacons who will serve for
        the next two years.
     3. The Deacon Election Ballot will also list inactive deacons who wish to rotate to active status, for
        church approval.
     4. Included on the Ballot will be a list of the qualifications for a deacon.
     5. Each deacon nominee must receive at least a seventy-five (75) percent affirmative vote of those
        church members present and voting to be elected as deacon.



Time Table for Deacon Election Process:
Distribute Deacon Nomination Forms ................................................................ 2nd Sunday in June

Receive all Deacon Nomination Forms ............................................................... 3rd Sunday in June

Complete screening interviews and complete Deacon Profiles ........................................ by July 31

Bulletin inserts with a list of deacon nominees ............................................... 1st Sunday in August

Deacon election using Deacon Election Ballot................................................ 2nd Sunday in August

Inform nominees and church of election results .................................................. At close of service

New deacon/wives Orientation ................................................................................... September 1

   (orientation on the roles, ministries and work of the deacons led by deacon chairman)

New slate of deacons begins serving ............................................................................... September

Deacon Ministry
In accordance with the teachings of the New Testament, deacons, along with the pastor, are to be
servants and ministers of the church. As such, they serve with the pastor, as a ministry team, to meet
the spiritual, emotional, and physical needs of church members and prospects within the community.
The Deacon Body will organize itself to accomplish the following ministries:

Deacon Family Ministry:
For this ministry, the Pastor will divide the church member families equally among the active deacons of
the church. Each deacon has the following responsibilities:

     1. Remain in close contact with the families on his list.
     2. Become familiar with ministry needs of each family, and visit them on a regular basis.
     3. Help family members going through times of crisis such as terminal illness, death, divorce, etc.
                                                                  31
    4. Share information with the pastor that would be helpful to him in his ministry to include the
       names of prospects and unsaved persons.
    5. Express love and concern for inactive church members to encourage their involvement in church
       life.

Deacon of the Month Ministry:
This is a ministry to serve members of the church family in times of need. Two deacons will be
designated each month with one being an alternate. The deacon of the month will have the following
responsibilities:

    1. Be the first to arrive and last to leave church property at meetings.
    2. Give the welcome, announcements, and intercessory prayer in the Sunday morning worship
       service.
    3. Be on call to the pastor in case he needs help with ministry to a specific need.
    4. Be responsible for preparations for The Lord's Supper to be administered in the Sunday morning
       worship service at least once each quarter. Enlist other deacons to assist in the preparation,
       serving and clean-up afterwards. The detailed schedule of the Lord's supper will be developed
       by the Deacon Chairman.

New Member Development Ministry:
 This ministry should not be limited to, but should include, each deacon who is a Sunday School teacher.
This ministry team should answer questions about the church, explain the different ministries of the
church, and encourage new members to become involved. Each quarter, a deacon from this ministry
team should arrange for a fellowship, at his home, preferably, or at the church for new members.


Other Deacon Duties as listed in the Policy Manual: Committee on Committees, Committee
on Committees(2), Deacon Election Committee, Church Council, Personnel Policies, Work Schedule, Sick
Leave Also see Bylaws Section II in the Church Constitution and Bylaws for additional information
regarding deacon qualifications, service and rotation, duties, etc.


Section VI: Personnel Policies
Work Schedules:
    1. The Pastor's work schedule will be determined by mutual agreement between the Pastor,
       Deacon Body and the Church Council.
    2. Work schedules for paid staff will be established by the Pastor and the Personnel Committee.




                                                   32
Vacation:
    1. After one year, all full-time staff members shall have two weeks (two Sundays) paid vacation.
       After five years of continuous service, full-time staff members shall have three weeks (two
       Sundays) paid vacation.
    2. All vacation requests shall be honored provided they do not interfere with or disrupt the work of
       the church. All vacation schedules must be approved by the Personnel Committee.
    3. Vacation time must be taken in the year earned.
    4. Part-time employees will not have paid vacation.

Sick Leave:
    1. Full-time staff members shall be granted paid sick leave because of bona fide illness as follows:
            a. The first two years of continuous service - 12 days per year.
            b. Pastor's sick leave in excess of 12 days per year must be reviewed (approved) by the
               Personnel Committee and Deacons.
            c. Sick leave will be non-cumulative from year to year.
            d. Additional sick leave not approved by the church shall be deducted from vacation time.
    2. Part-time employees will not have paid sick leave.

Vacation and Sick Leave Records:
The Personnel Committee is responsible for maintaining records of employees' vacation and sick leave
days.


Section VII: Use of Buildings, Facilities, and Furnishings
All requests for use of church property will be submitted on an Activities Request Form through the
church office for approval by the Buildings and Property Committee after consultation with the Pastor.
The following policies concerning the use of church buildings, facilities and furnishings will apply:

Sale of Items:
    1. NON-RELIGIOUS ITEMS ARE TO BE SOLD STRICTLY OUTSIDE OF ALL CHURCH BUILDINGS.
    2. The sale of religious items is only permitted in the Foyer and Fellowship Hall.

Use by Church Members:
Any member of Adamsville Baptist Church may use church buildings, for activities relating to the
ministries of the church, including weddings, funerals and associated receptions, without charge. The
following fees will apply for all other activities which are subject to the approval of the Buildings and
Property Committee, by a majority vote, after consultation with the pastor:

    1. Building use fee - $100.00 for use of the Worship Center and/or Heritage Chapel.
    2. Building use fee - $100.00 for use of the Fellowship Hall.

                                                    33
    3. Security deposit - $150.00 for use of Worship Center, Heritage
    4. Chapel and/or Fellowship Hall - (This deposit may be retained by the church to cover damages
       and additional cleaning services but is refundable if buildings are left in a satisfactory condition).

Use by Non- Members:
All requests for the use of church property by non-members will be decided by a majority vote of the
Buildings and Property Committee, after consultation with the pastor. The following fee schedule will
apply:

    1. Building use fee - $150.00 for use of the Worship Center and/or Heritage Chapel.
    2. Building use fee - $150.00 for use of the Fellowship Hall.
    3. Security deposit - $150.00 for use of Worship Center/Heritage Chapel and/or Fellowship Hall -
       (This deposit may be retained by the church to cover damages and additional cleaning services
       but is refundable if buildings are left in a satisfactory condition).

Use by Other Groups/Organizations:
All requests for the use of church buildings and facilities by civic organizations, clubs, associations,
professional organizations, etc, must be specifically approved by the church upon the recommendation
of this Committee and the Pastor. However, to resolve a time sensitive request by non-church groups
and organizations, the use of church buildings and facilities will be resolved by a majority vote of the
Buildings and Property Committee, after consultation with the Pastor.

Scheduling:
All building use fees, payable to Adamsville Baptist Church, will be collected at the time the event date is
reserved.

Conduct When Using Church Buildings:
    1. Smoking and the use of other tobacco products inside and within seventy-five feet of buildings is
       not permitted.
    2. No alcoholic beverages or illicit drugs on church premises.
    3. Dancing and music that is inappropriate for the atmosphere of a church is prohibited.
    4. No church property will be removed from buildings without approval by the Buildings and
       Property Committee after consultation with the Pastor.
    5. An attitude of reverence for God's house will be maintained

Furnishings/Equipment:
    1. Under normal circumstances, furniture, dishes, kitchen utensils, or other church property will
       not be removed from the church for personal use by either members or non-members. When
       extreme circumstances warrant, temporary exceptions to this policy may be granted by the
       Pastor in coordination with the Buildings and Properties Committee.

                                                     34
    2. For church related functions held outdoors or in buildings other than those of Adamsville Baptist
       Church, certain items may be taken from church buildings and used. However, the person in
       charge of the function will obtain permission from the Buildings and Properties Committee and
       is responsible for the return and condition of the borrowed items. For Kitchen items, permission
       will be obtained from the Church Host/Hostess.


Section VIII: Weddings and Funerals
Weddings:
The purpose of this policy is to provide procedures for the use of church facilities for weddings. Usually,
the Worship Center and Fellowship Hall are the facilities requested for these events. Use of church
facilities for weddings and funerals is free of charge for church members.

Fee Schedule for Non-members:
    1. Building use fee - $150.00 for use of the Worship Center and/or Heritage Chapel
    2. Building use fee - $150.00 for use of the Fellowship Hall.
    3. Security deposit - $150.00 for use of Worship Center/Heritage Chapel and/or Fellowship Hall -
       (This deposit may be retained by the church to cover damages and additional cleaning services
       but is refundable if buildings are left in a satisfactory condition).

Other Payments:
Payments of these fees provides for the use of facilities only and do not cover payment for the minister,
soloist, or instrumentalist. Arrangements for these must be made with them directly.

Reservations for specific dates and times will be confirmed when fees are paid.

Premarital Counseling: Because of the high regard we have for the institution of marriage, the
prospective bride and groom should attend premarital counseling if the wedding is being performed by
our pastor or other staff member. The duration of this counseling will be determined by the Pastor.
This counseling may be led by the Pastor, a staff minister, or another counselor approved by the Pastor.

Movement of Furnishings: Movement and rearranging of furnishings in either the Worship Center or
the Fellowship Hall must be approved by the Pastor or staff minister and done under the supervision of
the Church Host/Hostess (Wedding Coordinator). Furnishings that are permanently attached will not be
moved. After ceremonies and/or receptions, furnishings must be restored to their original positions.
Care must be taken to avoid damage to furnishings. The cost of damages may be charged to the user.

Standards of conduct of those using church facilities: All buildings and grounds of this church are
considered sacred and conduct that discredits that sacredness in any way is not permitted.



                                                    35
    1. Smoking and the use of other tobacco products inside and within seventy-five feet of buildings is
       not permitted.
    2. Alcoholic beverages and/or illicit drugs are not allowed on the church premises.
    3. Food and drinks are not permitted in the Worship Center.
    4. Dancing and music that is inappropriate for the atmosphere of a church is prohibited.
    5. Dress and personal appearance of those participating in the wedding ceremony and celebration
       should be in keeping with the sanctity and solemnness of the occasion.
    6. Items of church property may not be removed from the premises without approval by the
       Buildings and Property Committee after consultation with the Pastor.
    7. An attitude of reverence and respect should be maintained at all times.

Music: Individual arrangements should be made between those arranging the wedding ceremony and
the soloist and instrumentalists. Instruments (piano/organ) located in the Worship Center and
Fellowship Hall may be used. Any other instruments may be used only after approval. Any instruments
brought in for the ceremony or reception must reflect the decorum noted above as well as the
worshipful atmosphere of the church.
Sound System: Outside sound systems will not be brought in without prior approval from the Pastor or
Buildings and Property chairperson. The church's sound system may be used if desired, but will be
operated by a sound technician from the church. Any compensation for the sound technician will be
arranged in advance between the user and the sound technician.
Guest Ministers: Subject to the Pastor's approval, a guest minister may officiate in a wedding
ceremony performed in our facilities. All other provisions of this policy will apply.
Personal Property: The church will not be responsible for personal items such as wedding dresses,
wraps, purses, gifts, silverware, glassware, or other items brought in for the ceremony.
Compliance: Each person requesting use of the facilities of Adamsville Baptist Church for weddings will
be provided a copy of this policy and their signed agreement to comply with these policies. Such an
agreement is prerequisite to approving their request. A separate Wedding Agreement form will be
completed showing the detailed arrangements for the event.
Policies: All policies contained in Section VII (Use of Buildings, Facilities, and Furnishings) apply.

Funerals:
    1. Both members and non-members shall be allowed to use church facilities for funerals.
    2. Use of the facilities shall be at a time mutually agreed upon by the Pastor, the family, and the
       funeral director, and shall not interfere with the normal church service/activities schedule.
    3. Details of the funeral services, including music, shall be mutually agreed upon by the Pastor, the
       family, the funeral director, and the musicians.
    4. Nursery care will not be provided by the church for funerals.
    5. All policies contained in Section VII (Use of Buildings, Facilities, and Furnishings) apply.

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Section IX: Conley Fellowship Hall/Kitchen Use
The following guidelines apply:

    1. All events will be entered on the church calendar and cleared by the Pastor and the Buildings
        and Property Committee chairperson.
    2. No church property will be removed from the building.
    3. All trash will be bagged (bags will be provided) and removed from the building to dumpster.
    4. Those using the building are responsible for cleanup (use checklist for cleaning shown below).
    5. Some adult will be responsible for any group of users (including financial liability for damages).
    6. Alcoholic beverages or dances on church premises are not permitted.
    7. Smoking inside and within seventy-five feet of buildings is not permitted.
    8. Non-Religious items are to be sold strictly outside of all church buildings.
    9. Users will furnish all supplies except garbage bags.
    10. Consumable items from the kitchen refrigerators, freezers, cabinets or pantry (with the
        exception of cleaning supplies) will not be used.
    11. A copy of these guidelines and an approved checklist for cleaning will be given to each user.

Checklist for Cleaning:


____ 1. Pick up all trash and debris from building - leave building as clean as you found it;

____ 2. Bag all trash and remove from building to dumpster;

____ 3. Remove all decorations;

____ 4. Clean and disinfect tables and counter-tops;

____ 5. Thoroughly clean up all spills;

____ 6. Follow Kitchen Guidelines posted in kitchen - leave kitchen like you found it;

____ 7. Check and clean bathrooms;

____ 8. Clean church grounds around building;

____ 9. Turn air conditioner or heater off when finished;

____ 10. Turn off all lights and see that the building is securely locked prior to leaving.

List of damages or needed repairs___________________________________________

Signature of responsible user______________________________________________


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Section X: Guest Minister's Compensation
These policies are applicable to all guest ministers, evangelists, missionaries, singers, musical groups,
and others who may visit Adamsville Baptist Church to speak or perform during regular or special
services, seminars, and conferences, to include revivals.

Church-Wide Functions:
    1. Love Offerings: When the guest minister participates in services involving the entire church
       membership and for a purpose for which funds have not been identified in the church budget,
       his compensation will be from love offerings. When a love offering is taken for individuals or
       groups, the entire amount received will be given to them. Other expenses incurred by the
       church in connection with the services will be paid from the appropriate budget account. e.g.,
       printing, publicity, lodging, etc.
    2. Revivals: For revival teams, love offerings will normally be divided with sixty (60) percent to the
       revival speaker and forty (40) percent to the music minister(s), unless other arrangements are
       worked out between the Pastor and the parties involved.
            a. Lodging, meals, and mileage for the revival team will be paid from the revival budget
                account.
            b. When the music minister and instrumentalists are provided by our church, the music
                minister will receive 40 percent of the total love offering and each instrumentalist will
                be compensated from the church budget in the amount of 10 percent of the amount
                received by the music minister.
            c. When a guest music minister is supported by instrumentalists from our church, the
                music minister will receive forty percent of the total love offering and the
                instrumentalists will be compensated from the revival budget in the amount of 10
                percent of the amount received by the music minister.
            d. When the guest music director brings guest instrumentalists, he and the
                instrumentalists will receive a total of forty percent of the total love offering to be
                divided as they wish.
            e. If members of the team bring their own travel trailer or motor home, they will be paid
                an amount equal to the estimated cost had they elected to stay in a local motel.

Missionaries/Pulpit Guests:
Honoraria for missionaries on furlough or others who supply the pulpit will be paid from the appropriate
budget account.




                                                     38
Special Group Functions:
(Baptist Men, WMU, Youth, etc.) When only a specific and select group of church members are involved
in a function to which a guest minister is invited, budgeted funds or love offerings may be used.
Expenditures of church treasury funds in excess of amounts budgeted require the specific approval of
the church.


Section XI: Memorials and Special Gifts
There are three types of memorials: gifts to the church in memory of a person who has passed away;
memorial funds perpetuated to provide funds on a continuing basis for specific purposes; and other
special gifts.

Memorial Gifts: Any individual or group may designate a monetary or non-monetary gift as a
memorial to a deceased person. When such gifts are received, they shall be recorded and become a
permanent part of church history. Memorial gifts may be designated for a specific purpose/ministry or
the general fund offering to be used as the church deems appropriate. In either case, a record of the
gift will be maintained by the Church Treasurer.

Memorial Funds: Currently, there are no memorial funds established.

Special Gifts: Any special gifts given by a person or persons will be recorded in a book maintained by
the Church Treasurer. Gifts will be recorded with the date, name of gift, and the name of the giver (if so
desired). No plaques will be placed on these gifts. Small gifts not recorded may be recognized by a
letter from the Pastor if the church so desires.


Section XII: Church Financial Support and Contribution Policy
Financial Support:
According to the Scriptures, Christians should contribute of their means cheerfully, regularly,
systematically, proportionately, and liberally for the advancement of the Redeemer's cause on earth.
We, as members of Adamsville Baptist Church, subscribe to this statement from "The Baptist Faith and
Message" and interpret it to mean that financial support for the operation of the local church and
missions should be from tithes and offerings of church members and guests.

Accordingly, it is church policy never to resort to bazaars, sales, games of chance, or any other similar
fund-raising activity for the general financial support of the church. Special programs, such as building
construction or renovation, may involve fund-raising promotions (i.e., Together We Build) or negotiating
loans and/or bond programs with financial institutions. However, payment for such programs will be


                                                    39
entirely dependent upon the generous giving by church members. In each case, such programs will be
authorized only by a specific vote of the church.

Exceptions to the above policy apply only to specific church groups raising money for a specific purpose
for that group (i.e., Youth car-wash to pay for a youth trip). Specific fund-raising questions not covered
by this policy will be referred to the Stewardship Committee for action.

Contribution Policy:
Introduction: Adamsville Baptist Church is a qualified charitable organization exempt from Federal
Income Taxes under IRC Sec. 501(c)(3). Cash contributions to the church are deductible by donors under
the current provisions of the Internal Revenue Code.

Undesignated Gifts: Undesignated gifts are those gifts given without stipulation by the donor. These
gifts comprise the majority of the church's total receipts. They are relied upon to fund the budget
ministries and programs of the church.

Personal Services Donated: The value of personal services donated is not deductible as a charitable
contribution. The church relies heavily on volunteers to fulfill its ministry. However, donations of this
type will not be reflected on the individual record of contributions. Unreimbursed out of pocket
expenses incurred on behalf of services donated are deductible on the individual tax return. Travel and
transportation expenses are deductible, on the individual's tax return, to the extent no personal
pleasure or recreation was received. These expenses will not be reflected on the individual's record of
contributions.

Receipt of Benefit By Donor: Any benefit or premium received by a donor in exchange for a
contribution reduces the amount of the deduction of the contribution. In the event such a contribution
where a benefit was received, the church will inform the donor of the estimated value of the goods or
services received by the donor. If the amount of the contribution exceeds the value of the benefit
received, the donor may deduct the amount over the value of the benefit as a charitable contribution.

Non-Cash Gifts: The church will accept most types of non-cash gifts, provided the gift is determined to
be related to the purpose of the church and the church's best interest. All non-cash gifts will be
reviewed and approved by the church. The church will acknowledge receipt of the gift by letter. The
letter will provide a brief description of the item donated. The church is not responsible for appraisals
and will not determine the fair value of donated property. The estimated fair value of the gift will not
be reflected on the letter or the donor's record of contribution. It is the donor's responsibility to
determine the fair market value of the gift.

Donation Of the Use of Property: Use of property cannot be claimed as a charitable contribution. The
church may determine to accept the use of property in such cases where the donor understands no
deduction from the contribution is allowed.


                                                    40
Designated Gifts: The church will accept designated gifts if they are specified for an approved project,
ministry or program administered by the church. Gifts to ministries or programs that are not approved
or administered by the church will be held until a decision is made as to whether the church can provide
the ministry and administer the funds. If the ministry or need cannot be handled, the gift will be
returned to the donor.

Gifts to Individuals: Gifts designated to individuals or groups of individuals do not qualify as charitable
contributions. Such gifts donated to the church will not be reflected on the donor's record of
contributions. One exception will be gifts designated to the benevolence fund administered by the
Church Benevolence Committee. In this case the committee decides the beneficiaries of the
designations to the benevolence fund. These gifts will be acknowledged on the donor's record of
contributions.

Substantiation of Contribution: The church will provide, at least annually to donors, a record of cash
contributions received in accordance with rules and regulations required by the IRS. Non-cash gifts will
be acknowledged by letter as described above in compliance with IRS rules and regulations.

Year of Contribution: All contributions must be received by December 31 to be included on the
donor's record of contribution. If mailed, the gift must reflect a postmark no later than December 31.

Conclusion: The church respects the donor's decision to give as led by the Lord. The above policies are
meant to provide guidance to the donor and the church body as well as comply with tax laws.

The church reserves the right to refuse contributions that are not related to the primary purpose of the
church, not in the best interest of the church, or those not qualified for tax purposes.


Section XIII: Wednesday Night Supper
Each Wednesday, 5:30 - 6:00 p.m., a family oriented supper will be served in the Conley Fellowship Hall.
This activity provides an opportunity for fellowship in an informal atmosphere, while enjoying
wholesome and tasty meals. The following policies will apply:

The Supper Committee has overall responsibility for this supper. See Section IV for specific Committee
responsibilities.

Church members, regular attendees, and their guests are invited to attend.

The cost is $3.00 for adults and $1.50 for children ten years of age and younger (three and under eat
free), payable at the door.

Reservations and cancellations must be made each week, no later than noon on Tuesday. Reservations
can be made by completing the reservation slips in the weekly church bulletin, or by phone 556-6469. If
there is no answer please leave a message. If cancellations are not made by 12:00 noon on Tuesday,
you will be expected to pay for the reserved meal.
                                                   41
After Supper Clean-up. Those participating in the supper are responsible for cleaning their tables. The
church cook is responsible for cleaning the kitchen, under the supervision of the Supper Committee.


Section XIV: Rules & Procedures For Church Van & Bus
Obtaining and Use of Van and Bus:
    1. Those eligible to request the van and/or bus:
            a. Pastor
            b. Music and Sunday School Director
            c. Youth Minister/Director
            d. Any church department leader for bonafide church activities
            e. Mission activities
    2. Only drivers with valid driver’s licenses who have been added to the church insurance policy can
       be authorized by the Transportation Committee to drive the van or bus
    3. All users must agree to follow church rules for van and/or bus use and failure to follow rules is a
       breach of this agreement.
    4. A permission slip must be completed by a parent or guardian prior to all children and youth
       activity trips. The permission slip is required for all youths under the age of 18 years. The
       permission slip will be filed by the sponsor. Regular scheduled pickup and delivery each Sunday
       and/or Wednesday will not require a permission slip.
    5. The church van and bus are not to be used to run local errands, except for the pastor.
    6. The church van and bus are for the transportation of people and their personal effects only
       (musical instruments included). Transportation of furniture of any type, large tools and
       equipment, pets, and building materials is prohibited.
    7. The van or bus must be reserved in advance before anyone may use it. Requests will be
       submitted in writing, and as far in advance as possible. Van reservations should be canceled as
       soon as possible when plans or circumstances change to enable others to use the van.
    8. Reservations are on a first come, first serve basis only.
    9. Should the van or bus be put on a scheduled service (i.e., Sunday and Wednesday pickup for
       services) there will be no requirements to reserve it each week. A standing reservation will be
       implemented.

Rules for Operating Church Van:
    1. Any person or department desiring to use the church van must agree to faithfully follow the
       rules listed and further agree that failure to follow any rules listed will be handled by the
       Transportation Committee.
    2. You must be a licensed driver 21 years old or older to drive the van. Prior to eligibility, drivers
       will be required to meet with the van committee and become familiar with the operations and
       safety rules of the van. Only designated drivers are to drive the van.

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3. The driver will, prior to operation of the van, familiarize himself/herself with normal and
    emergency operations, including fuel, water, and oil check, location of spare tire, jack and
    related equipment, electrical fuses and fuse box and other items on the check list prior to
    checking out the van.
4. Driver must complete the Trip Report for each trip made in the van. Forms are located in the
    van.
5. In order to help keep the van’s Center of Gravity as low and forward as possible, the fuel tank
    should be maintained between full and half full.
6. The church van must be driven at posted speed or less and must be driven in a manner
    consistent with good, safe driving habits with a view and intent to treat the van in a manner that
    will give the longest possible service at the lowest possible cost. The money to purchase and
    maintain the van is the Lord’s money and deserves care as such.
7. Excessively muddy, rough or rocky roads are to be avoided whenever possible. Prudent
    judgment is to be used.
8. Towing of another vehicle or trailer of any size is prohibited without exception.
9. In the event of transporting children, there must be a minimum of two adults on board the
    vehicle at all times. One as driver/operator and the other as van monitor. The van monitor is to
    insure that all passengers have engaged their seat belts. The van monitor shall provide the
    driver with an environment that prevents distractions by the passengers. The van may not
    require a monitor if there are few or older children on board. This should be left to the
    discretion of the driver.
10. When loading and unloading passengers the driver should place the van so the doors open to
    the curb side not the roadside. Begin the passenger loading from the front to the rear keeping
    in mind that the center of gravity of the van should be forward.
11. Due to the dangers of air bag deployment, NO passenger under the age of 13 shall occupy the
    front seat.
12. The van will be clean inside, and fuel, oil, and water reservoirs will be full when the van is
    checked out. It is intended that you can check the van out and immediately use it except in
    those rare circumstances when a mechanical or tire failure occurs after the last check in. You
    are to return the van in the same condition. The van is not to be checked in until:
13. The fuel tank is filled at Evant, when possible.
14. The oil, water, washer fluid, tires are checked, and any other items deemed necessary including
    overall general inspection.
15. The inside of the van is cleaned.
16. The van may now be taken back to the church and stored unless some mechanical difficulty has
    been noticed. If the van needs repair or further attention, the user must immediately bring this
    to the attention of the van custodian.




                                               43
Rules for Operating Church Bus:
    1. The rules to obtain and operate the church van will apply to the church bus except for the
       following items.
    2. The bus driver is required to have at least a Class-B Commercial Driver’s License with passenger
       and air brake endorsements and be added to the church insurance policy.
    3. Since there are no seat belts on the bus, bus monitors are required to keep children in their
       seats at all times with arms and hands inside the windows.
    4. The bus may be stored at sites approved by the Transportation Committee.


Section XV: Women’s Missionary Union
The Women’s Missionary Union of Adamsville Baptist Church is under the direction of the church. It is
led mostly by women for the purpose of promoting and educating the members and the church family
on missions. It does not exclude men.

“MISSIONS” IS DEFINED AS:

“a sending forth of men and women to teach; persons sent somewhere to perform a stipulated service,
sent to one country or the other, establish relations, carry out negotiations at a mission post; a course of
sermons designed to quicken the faith and zeal of Christians, or to convert un-believers. An organization
for doing religious and charitable work among the needy, the Outcasts and uneducated.”

The church will engage in Local missions, State missions, North American Missions, and International or
Foreign Missions. The church may choose one or more of the following mission endeavor groups:

Mission Friends, Girls in Action, Children in Action, Acteens, Youth on Mission, Sisters Who Care, Pure
Water/Pure Love, Adults on Mission, Women on Mission, CWJC/CMJC, World Crafts, Baptist Nursing
Fellowship. These chosen groups, or group, are under the direction and education of WMU Director.




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