THANET 2 MANAGEMENT BOARD MEETING
held at Ellington School for Girls, Pysons Road, Ramsgate
Tuesday 6 November 2007 8:30am – 11am
Present: Sara Woodward – LEO, Sharon Irvine (Chair),
Di Holland, Chris Humphreys, Ian Johnson,
Jane Bennett, Richard Edey, Jenny Jones,
Martyn Doole, Nedine Watson-Cutts
Jo Marsh (minutes)
1. Welcome 1.1 SI welcomed all present. Additional members welcomed to the
and meeting, Martyn Doole, AEO, Nedine Watson-Cutts, Joint Commissioning
introductions Officer, and Jenny Jones, PEP Head.
2. Cluster SW presented a summary of the Cluster Development Plan and the
Development budget allocated to date to the members. IJ thanked SW for all of
Plan and her hard work preparing the document.
Summary of 2.1 Being Healthy
priorities for Dane Court, Marlowe Academy and 1 x Primary School to achieve
2007-08 Healthy Schools accreditation shortly. ¾ of all Thanet 2 schools
accredited, i.e. 19 out of 28 schools in the Cluster. The official
target is 100% schools to be accredited by March 2008, although
SW tentatively proposed 100% accreditation by July 2008, (subject
to QUAG – quality assurance group discussions next week).
The Healthy Schools Thanet Gazette article was mentioned, as
seemed only to promote the success of Thanet 1 schools in this
campaign and not the county as a whole. SW informed the
members that this piece had been driven by Carol Healy. SI to
chase the Gazette re. a follow up article to redress the balance. SI
Walk on Wednesday (WoW). SW stated that this initiative was
started at Birchington, spreading to Th1, and now Th2. Some
schools were concerned about the administration, 100% of all
primaries involved. SI stated that some schools had issues, as
younger children were not able to chose their own means of travel
to school, and so were being penalised unfairly (i.e. unable to claim
badges etc). However, the general feedback was very positive as
children were making the effort to walk and hence reducing the
amount of congestion around the school at peak times. IJ
suggested taking this initiative to secondary schools. SW agreed,
and will raise with LG. If children unable to walk all the way to SW
school, are asking parents to park elsewhere and walking the last
segment of the journey, ‘Park and Stride’.
SW stated that Thanet 2 now has a school nurse, Suzanne Frewin-
Clarke, and that the gaps at primary school level now have to be
addressed. The Occupational Therapy scheme (OTIS) piloted in
Newington Nursery and Infant School last year looked at children
with attention difficulties, fidgeting, and broader issues such as
using knives and forks. SW & LG have met to discuss the project
with the OT service, and a further meeting is imminent, looking at SW
the overall menu and costings. *Stone Bay & Foreland would like
to be included in this project.
Substance Misuse. RE suggested this issue needs to be
considered in terms of the pupils and also teachers.
Emotional Health. SW mentioned SEAL, Social and Emotional
Aspects of Learning. SI interjected that some schools may not use
SEAL, but have other emotional learning programmes in place.
Newington, Newlands, Dame Janet have developed, as part of the
Excellence Cluster experience. SW reiterated that schools need to
J Williams/Thanet 2 Management Board, 13.9.2007 1/7
share these learning patterns.
Mental Health. Barbara Salter is able to come to Cluster Based
Reviews, and can identify if a child has been referred. IJ stated
that The Marlowe has been successfully using Canterbury Trainee
Nurses to help with demands in school.
Breakfast Clubs. SW stated that 16 out of 17 primary schools in
Thanet 2 have a breakfast club, and were now looking at extending
the provision in secondary schools.
Out of School Provisions. SW spoke of the plan (this year and into
2008) to look at out of school provision for after school and during
the holidays. Target is 200-250 additional after school places (of
which St Peters have 30 places) in Thanet 2. For children under
8yrs in care over 2hrs a day, this would be registered with
OFSTED. Main target is to look at provision to 5:30pm-6pm, so
that parents are able to work. SW highlighted that this was a very
challenging target. SI stated that Lisa Thompson (Childcare
Development Officer) was going to talk to HTs about this issue at
the next Cluster Headteachers meeting. SW to set this up. IJ stated SW
that there is money available to fund this.
Teenage Pregnancy. Target for each secondary school to
nominate a teacher to undertake training to become PSHE
accredited. Suzanne Frewin-Clarke can train teachers as a group.
At primary SRE Body Board project allocated £2k of Healthy
Schools funding. SI interjected that this was a Cluster initiative,
and so all schools should be involved.
2.2 Stay Safe
100% whole school child protection training planned. It would be
useful to identify a number of DCPCs to be trained as trainers.
Pam Ashworth (Foreland) & Derek Whitfield (Stone Bay) currently
SW reflected that there were multi-agency intervention
programmes in operation; PIP in Thanet 1, where all but 6 schools
have access, but in Thanet 2, 5 schools have access and 12
school don’t. This was not even coverage.
- JB joined the meeting.
SW discussed E safety training in primary and secondary schools.
JS stated that the ICT Strategy Group have produced a leaflet for
children. It was agreed that the “Safe Cluster” accreditation
framework requires a lot of funding to support it. SW mentioned
the need to reduce fear of bullying and sense of community safety.
The numbers of foreign language speakers was increasing, leading
to the need to monitor racial incidents and to support minority
- NWC joined the meeting.
2.3 Enjoy & Achieve
Gifted & Talented. JJ to give update later in the meeting.
ICT promotion. SW stated the budget is just under £70K for Hands
Quality of transition days. SW to take to next Th2 meeting to seek
agreement, asking IJ to prepare a short piece in terms of good
practice, on the success of the programme in Marlowe Academy.
SI added that St Georges offered 2 days last year, JB stated that
Ellington did a week for vulnerable children and 2 days for other
children. SI & IJ agreed this was a Cluster Development Group SW
issue, to be incorporated in Cluster Action Plan.
SI asked the members how to ensure all schools aware of Cluster
targets, and enforce ownership of these targets. SW to draw
targets out of Plan and produce a bullet point sheet to present to at SW
J Williams/Thanet 2 Management Board, 13.9.2007 2/7
primary and secondary HT meetings.
SI thanked SW for all of her hard work to date.
2.4 Make a positive contribution
2.5 Achieve economic wellbeing
2.4 & 2.5 unfortunately missing due to a technical error on SW’s
laptop – to follow shortly.
2.6 School leadership development
JJ to cover later in meeting.
3. Children’s NWC introduced herself and the purpose of her role. As Joint
Trusts – local Commissioning Officer she has been tasked to support Thanet &
delivery Dover LEOs and the partner agencies (Health, Social Services,
model District Council) to plan and development the implementation of
3.0 Children’s Trusts
NWC handed out a framework of the proposals for discussion.
Thanet Childrens Consortium is developing a 3 year preventative
strategy regarding vulnerable children (0-18yrs, early years,
primary, secondary, NEETS). CT are being set up to benefit the
needs of vulnerable children.
Local Children’s Trust arrangements all stem from 2004 Children’s
Act, so are driven by legislation and not political influence.
There will be a general Kent Childrens Trust Board at County level,
and at local level local agreements need to be set up.
There will be 2 Partnerships, reflecting the existing arrangements
of Thanet 1 & Thanet 2. IJ questioned the decision to have two
partnerships, as opposed to one and a discussion followed. IJ
asked if this decision had been made using a democratic process.
MD interjected that the decision process had been a lengthy one,
and had been made at County level, and not local level so far. MD MD &
& NWC will report back to the board how this decision reached. NWC
NWC added that the purpose of the framework was to determine
local priorities. MD stated that any CT structure arrangement would
have to have some elements of cross-cutting arrangements.
Thanet 1 & 2 Partnership Working Group comprises of Chairs of
Cluster Management Boards, LEOS, Brendon Ryan (Council), 3
representatives from Health, the Joint Development Manager, 1
representative from the Police and NWC. The working group have
had one meeting so far to try and determine the framework and
priorities. The aim is to develop the Children’s & Young Persons
Plan by January 2008. JB questioned the representation of
secondary schools on this board. NWC added that the views of the
Thanet 2 Cluster Management Board should be fed through SW &
SI to this Working Group.
NWC stated that the CT arrangements have to be up and running
by September 2008, (although no voluntary agencies have been
included in the process as yet).
SW added that current Cluster arrangements allowed for
duplication of work across the district, if the new CT model could
eradicate these inefficiencies, Thanet working practices would be
SW & SI confirmed that LP would take views of the board members
to Th2 HT meeting on 20 Nov.
JB added that there needed to be a fundamental review of funding,
looking at where the needs were. Some budgets were inequitably
funded at present.
SI asked if there would be 1 or 2 Children & Young Persons Plan.
J Williams/Thanet 2 Management Board, 13.9.2007 3/7
NWC responded that it made sense to have 1, but there may be a
need for 2. SW added that different areas had different priorities,
suggesting 1 Plan with certain variable priorities, where the majority
of priorities would be common. SW handed out Mosaic Analysis
document and ECM outcome framework, which were both sources
on information being used to draw up the C & YP Plan.
3.1 Children’s Centres
NWC identified that Thanet 2 had 4 Children’s Centres; Newlands,
Newington, Priory Infant, & Callis Grange.
There is currently 1 Children’s Centre Manager managing 2
centres, with 0.5 qualified teacher attached to them.
The centres reflect the numbers of children in the area, hence
Thanet 1 has more centres, to service a more dense population.
IJ expressed frustrations that the data available (Mosaic Report),
doesn’t accurately reflect the situation across Thanet. NWC stated
that there will be more detailed data available at a local level.
SW interjected that Ann Nerva has provided Social Services
indicators which are very useful; of Thanet looked after children,
Thanet offers provision to 90% of children.
SI thanked NWC for a very helpful discussion.
- NWC leaves the meeting.
3.1 Portal House Relocation to Newington Site (Martyn Doole)
MD led discussion re. the existing proposals, as wanted to flag the
issues early with the members. Portal House is a special school
currently located at St Margaret’s at Cliff Primary School. Both
schools currently coexist very well on the same site, but new
directives mean that special schools have to take secondary school
age children, inflating current numbers from 35 – 65/70 pupils. The
existing site is too small and too compact to accommodate these
MD stated that there were no objections to these proposals until a
ludicrous article appeared in the papers, stating that ’60 of the
worst yobs in society would be dumped on the Newington Estate’.
This statement is totally untrue; Portal House is a very good special
school, achieving consistent success at OFSTED. Children that
attend are not excluded children, but simply need specialist
support. Understandably, local opinion is building against the
proposal since the article.
This is a sensible solution, not an easy option. King Ethelbert’s
was nominated, but there were too many building restraints to
make it a viable.
Will go to public consultation shortly, a statutory requirement for a
special school that is moving more than 2 miles from its original
There is a 2009 implementation date, with funding coming through
RE supported the move, knowing of Portal Houses’ excellent
reputation, stating that the school would be a valuable asset to
SI asked if the members supported the venture; support was
unanimous. MD to bring consultation document to the next MD
meeting for discussion.
3.2 Ellington & Hereson
MD handed out a leaflet regarding the proposal to amalgamate the
two schools. Public consultation started on 05 Nov, and will
continue until 19 Dec 2007. On 20 Nov there will be a public
meeting at the Thanet Skills Studio.
Both very good schools but do not have projected pupil number
J Williams/Thanet 2 Management Board, 13.9.2007 4/7
sustainability. This issue has arisen due to; falling rolls in
secondary sector, pattern of pupil migration across Thanet,
grammar schools taking from a wider catchment area. Ellington &
Hereson have unfortunately taking the biggest knock; Ellington
School was built to accommodate 600 children, now has 400.
Both single sex schools will have issues of losing this provision, but
would retain elements of this in the amalgamated school.
Both HTs support the venture and have written to the parents.
The 6 week evaluation process will incorporate the views of the
parents, others parties involved, and the Cluster Board. MD will
therefore be asking for the Cluster board’s official view. He would
like to raise at the next HTs meeting on 13 Nov, but is currently
unable to attend this meeting due to other commitments.
SI will take issue to primary and secondary HTs and report back to SI
MD with their views.
MD to report back to the board at the end of the consultation MD
process on 10 Jan 08.
IJ handed MD his completed feedback form, offering his support for
-DH leaves the meeting.
For Decision 4.1 Report on Minority Ethnic Pupils and those with English as an
SW handed out Overcoming Barriers to Learning document and
SW currently has an under-spend of just under £5k, she suggested
additional TA support in schools and would open negotiations if
There is a marked increase in minority ethnic pupils in Thanet 1 –
protocols needed on hard to place Yr 11 admissions.
SI stated that all members in favour of the suggestion.
SW continued that Stella Dadzie was doing a day at Hartsdown on
equality and diversity training, perhaps the event could be match
funded? JB & IJ disagreed, JB suggested Hartsdown inviting other
SW to have a meeting with UB, re. consultation as to the best way
to spend these funds. SW
4.2 Looked After Children – Vulnerable Children Grant funding & Cluster
SW stated that £70k had been devolved to schools over the past
two years in LAC funding to raise the educational achievement of
looked after children. Nick Ireland produced a report on how
schools spent their funding. The report is centred around a holistic
approach to LAC, based on various targets.
The cluster is being measure on the outcomes for Kent LAC as part
of the L-PSA2 target. Still awaiting outcome data for results in
2006 and 2007.
A further £22.5k is available to the cluster this year.
There are 170 LAC in Thanet 2 (approximately half Kent & half out
of county children).
SW explained how the funding had been allocated to schools to
date – on the basis of all LAC. Given that the funding had now
reduced it might be more appropriate to target Kent LAC only.
Board members opted to retain the model used to date, of
allocating funding on the basis of all LAC in schools.
SW stated that other schools have; employed social workers,
funded TAs, spent money on resources- computers etc. SW
suggested weighted funding according to the number of LAC in the
J Williams/Thanet 2 Management Board, 13.9.2007 5/7
school; more for first child, less for second, on a sliding scale,
incorporating devolved funding to individual schools. JB agreed
that funding should be allocated proportionally. SW
SW asked schools to report back with their views.
4.3 Pivotal Leaders training – funding
SW explained that Canterbury Christ Church University were
holding middle leadership training at secondary level, lead by Dr
Robin Precey. SW looking at feedback to see if effective and
beneficial. The funding was originally £3k, RP wants to introduce a
second trainer, taking the required funding to £6k. SW asked if the
board supported the full costs of the training. SW to investigate if a
further £3k can be taken from the Cluster admin budget. SI agreed
and supported the actions on behalf of secondary heads. IJ asked SW
for evaluations from primary perspective from RP.
4.4 In Year Fair Access protocols
4.5 Devolved funding for children at risk of exclusion and out of school
4.6 Agenda for Headteachers Meeting on Tuesday 20 November
SI reported that there was nothing in writing as yet.
SW stated that it was ideal having a points weighted table for
keystage 1,2,3 and 4. SW distributed a handout.
If a pupil is out of school and hard to place, the school with the
lowest points would have to take them. (IJ delighted as at present
he doesn’t appear on the table at all!)
At present the schools agree the new system in principle,
Governors yet to offer their support.
MD interjected that if a school wasn’t at full capacity they would
have to offer a place, but if a school was full, they may still have to
accommodate the child.
SI added that a system has to be in place to ensure a fair
approach. The question was asked of what support was put into a
school if a difficult child was taken on. SW responded that this
issue was on primary and secondary HT Meetings agendas.
IJ suggested that the closest school geographically might be a
better option, as the school that may have allocation may not have
the appropriate support mechanisms in place. He noted the data
did identify a huge difference through schools.
- IJ leaves the meeting.
5. For 5.1 Primary Excellence Headteacher
information/ Jenny Jones, PEP Headteacher spoke to the members.
discussion She has been working on an Innovation Project, to commence in
January 2008, working with gifted and talented leaders to develop
schools within the Cluster.
The aims are to pair people up, to provide mentoring support.
A pack of materials is being developed to give to leaders at the end
of the project, for them to take back into the schools.
There is £2k funding available for this project.
JJ very enthusiastic and keen to take this initiative forward.
5.2 Cluster Specialist Teaching Resources (letter to Graham Badman)
SW stated the need to identify specialist teacher arrangements
before CTs are finalised and the need to identify the funding
Issues are prominent, such as primary permanent exclusions in Yr3
& Yr 5 this year already in Thanet 2.
HTs are dissatisfied with the levels of funding since the move
towards Clusters. JB identified that her SIP, a Headteacher from
West Kent, receives far greater support in school than that
available in Thanet.
J Williams/Thanet 2 Management Board, 13.9.2007 6/7
SI & SW to discuss later. SI &
6. Matters 6.1 Management Board meeting on Tuesday 2 October
Arising from Parenting and literacy. There is potentially £20k available. IJ has
already done work with Roger De Haan. SW stated that Marisa
White would match fund.
6.2 Headteachers meeting on 9 October
Reception Entry Guidance. SW expecting a letter from Ian Craig to
The meeting with GB has been deferred, as not needed now.
7. Meeting closed at 11.00am.
Next Meeting Tuesday 22 January 8.30-11.00am,
Ellington School for Girls.
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