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STEPHENS HILLS PROPERTY OWNERS ASSOCIATION_ INC

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					         STEPHENS HILLS PROPERTY OWNERS ASSOCIATION, INC.
                         MEETING MINUTES
                           February 19, 2011

Board Members Present:                               Administrative Assistant: Teresa Soape
Darrell Doyle                                        Absent: Charline Smith
Steve Otis                                                   Tim Ford
David Gragg                                                  Chris Myers
Robert Collins

President Darrell Doyle called the board meeting to order at 8:57 a.m.

APPROVAL OF MINUTES: President asked for review/questions/comments on the minutes of
the January 15, 2011 meeting. Motion made by Steve Otis, seconded by David Gragg, to accept.
Motion carried unanimously.

TREASURER’S REPORTS: Treasurer’s report for 01/31/11 was presented for approval.
Beginning bank balance $29,739.66 with cleared deposits of $2,267.46 and cleared checks of
$3,841.24, leaving an ending bank balance of $28,165.88 as of 01/31/11.

The property collections report for 01/31/11 was also presented: 2010/2011 Maintenance fees billed
in the amount of $101,500.00 of which $60,490.00 has been collected, leaving an outstanding
balance due of $41,010.00 as of 01/31/11. Prior Maintenance Fees balance $138,634.70. Prior
Mowing Fees balance $56,255.00. Current Mowing Fees in the amount of $11,580.00 of which
$360.00 has been collected as of 01/31/11.

David Gragg moved to accept the financial reports as presented, Robert Collins seconded, and the
motion carried unanimously.

COMMITTEE REPORTS:

Architectural Control Report:
Building Requests:
Bruce & Julie Fenley – Sub III, Sec 4, Lot (s) 357, 358 – Motion made by Steve Otis, seconded by
Robert Collins to approve building request for storage building. Motion carried unanimously.
Charles Caldwell – Sub II, Sec 1, Lot 8 – Motion made by Steve Otis, seconded by Robert Collins
to approve the building request for additional living quarters, and the addition of decking Motion
carried unanimously.
Deed restriction update on non-compliance: Table for now.

Maintenance Committee Report:
Sub II Boat ramp repair from Harbor Waterfront Constructors: Bid was approved for the bulkhead
and drainage repair in the amount of $9,130.00. The bid was also approved for the construction of
the pier in the amount of $720.00., as of meeting date work had not started but will begin shortly.
Retainer pond galvanized pipe repair: Marvin Carnes has finished this project.

Other projects and issues.
SHPOA Website: Seems to be running smoothly. Any issues have been corrected.

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Posting of Past Due Property Owners to website: Teresa will provide Darrell with a spreadsheet for
him to look over. Will review at the next meeting.
Chester’s Bid for SHPOA ½ acre. – Still pending, waiting on Eastex Title Company.
Pool area covers for next year: Table for now
Law Suit – Heddins/Dungan: Motion made by Steve Otis, seconded by Robert Collins to have
Darrell Doyle contact Attorney Greg Magee and ask him how the case was progressing, and how to
move the legal process forward. Motion carried unanimously.

Motion was made by Steve Otis, seconded by David Gragg to adjourn, meeting adjourned at 10:48
a.m.

NEXT MEETING – March 19, 2011 at 9:00 a.m.




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