Old Anandian 97 Group Committee Meeting Minutes of the 4th Committee Meeting held on the 10th of May 2007 at Ananda College at 1800 PRESENT Committee Members 1. T.H.Alokabandara 2. Laknath Jayawickrama 3. Yasitha Alahakoon 4. A.Rathnaweera 5. Yasela Sumanasinghe 5. Milinda Wijesinghe 6. Sudam Jayawardena 7. Isuru Jayasooriya 8. Udara Nuwandika Media Coordinators 1. Mahesh Hettiarachchi Auditor Non Committee Members 1. Kalum Sirisena 2. Tharindu Charith Gamage ABSENT Committee Members 1.Saman Marasinghe 2. Tharanath Palliyaguruge 3. Buddika Jayasekara 4. Rajeewa Kariyawasam 5. Hasitha Ekanayaka 6. Thivanka Thennakoon 7. Prabath Weerasinghe 8. Suranjith Samaranayaka 9. Isuru Premawardena 10. Thivanka Wijesinge 11. Eranga Weerasinghe 12. Sajith Rathnayaka 13. Ranga Chandrarathne 13. Thivanka Wijesinghe President Alokabandara presided the meeting and welcomed the all participants. 1. Signing of the Previous Meeting It was brought to attention that Mahesh Hettiarachchi participated for the third committee meeting, as such that should be amended. Except for above amendment, meeting minutes of 3rd committee meeting which held on 20th of March 2007, was approved without objections. Milinda proposed that meeting minutes were correct. Sudam seconded the proposal. 2. Matters Arising From the Previous Meeting 2.1 Alokabandara said that still 15 nos. of T-shirts are available to distribute which are from second stock. He requested relevant members to collect their T-shirts immediately possible. 2.2 It was noted that 97 group representation for the Main OB schedules normally on 3rd week of every month. Hence it was proposed to schedule the 97 Group Committee meeting after the above meeting where committee may more enlighten with latest developments. 2.3 Alokabandara renewed his repeated call for project proposals in order to prepare annual events calendar. He emphasized the importance of project proposals from the members where yet to receive any. 2.4 Milinda said although he still to submit the proposal regarding annual get- together presently he is working out on ways and means of doing it. He clarified that current proposal is to hold a dinner dance and cover the expenses from sponsorship banners and ticket sales. In addition there is a suggestion for contribute to the welfare fund from the earnings. 2.5 Project proposal regarding separate welfare fund is lead by Eranga. Due to his absence progress of above was not taken to the discussion. 2.6 Yasitha explained the current progress of the website development project. He said although it was scheduled to launch the new web site for Old Anandian Association on 08th of May 2007 subsequently it was postponed to 24th of May 2007. Yasitha explained reasons that currently Ananda College web site and Old Anandian web sites are functioning as a one unit where Open Arc (pvt) ltd. is responsible for the updating and controlling. Since due to the various practical issues between Main OBA and the Open Arc (pvt) Ltd., necessary approvals for separation of Main OBA website & Ananda College web site is still to receive. 2.7 Yasitha explained that already new web sites of Old Anandian web site and 97 group website are ready. Yasitha has given the job to private company for develop the main structure of web sites and made a payment of Rs.25,000.00 from his pocket. The cost is intended to cover from the 4 nos. of advertisements which may allow depicting in the websites. Alokabandara requested members’ fullest support for finding of sponsors of advertisements. Yasitha was assigned to determine the rates for advertisements and types of web hosting packages that can be given. 2.8 Information gathering for updating of new web sites is leading by Laknath & Thivanka. Laknath said that they have already made several visits to the school regarding this and they have formed a student group in the broadcasting unit to gather the information. He emphasized the need to collect the information on softcopy format. He requested members to provide any information that can useful for updating of web site. Udara said already he had collected the information reference to school hockey club and will submit with the soft copy of them. Isuru said that he can help to provide the soft copy for already collected information. 2.9 Different views & suggestions came from the members regarding the new web site project. Launching of 97 Group web site with a function incase of delaying of the Main OBA decisions regarding other web sites. Waiting until 24th of June and get the decision accordingly. Launching of new web site for Old Anadians without collaborating with Open Arc Carrying out the functions of 97 Group web site and waiting to get the ceremony until matters relating to school web sites and Old Anandian web site get resolved. Finally decision was taken to wait until 16th of June where 97 Group meets Main OBA officials. 3. Future Projects 3.1 Kelum proposed to hold a musical concert with the backing of old Anandian artists. He said he already had some discussion with some artists regarding the subject. Milinda said there is another suggestion to stag a concert with Sahan and his musical crew. Committee was of the view that, since one concert is possible for a one year most cost effective project should prioritized with keeping the vision of 97 group on the mind. Alokabandara requested Kelum to submit his proposal in the formal Project Proposal format. 3.2 Alokabadara said if there is a possibility to depict advertisements in each and every e-mail among 97 Group that can be capitalized to strengthen the financial status of 97 Group. 4. Any Other Matters 4.1 Committee members expressed their condolence for Sajith regarding his beloved mothers death. . 5.Next Meeting Next meeting will be informed. Since there being no other matters for discussion, the meeting was adjourned at 2000 hrs.
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