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					MINUTES OF THE MEETING OF SUTTON UNDER WHITESTONECLIFFE
PARISH COUNCIL HELD ON MONDAY 14TH DECEMBER 2009 AT
7.45PM IN THE FORMER SUTTON SCHOOL.

Present:    Cllr. E. Holley, Cllr. J. Goodall and Cllr. J. Smith attended the
            meeting.

            There were no members of the public in attendance.

   09.123   Apologies were received and accepted from Cllr. C. Artingstoll,
            Cllr. B. Edgeworth, Cllr. P. Walkland and Cllr. J. Winter.

   09.124   Declaration of interest in items on the agenda. None.

   09.125   The minutes of the meeting held on 9th November ’09 were
            received and approved.

   09.126   To receive report from District Councillor and response to F of I
            Enquiry re cost of implementing Parking Scheme. None.

   09.127   Clerk’s Report. See appendix attached.
            In addition, concern was raised that HDC had deposited sandbags at
            the Village Hall, in spite of the Clerk having sent a reply to an urgent
            message about the need for sandbags saying that there was no need
            for any in the village. Fortunately residents had been able to
            persuade the deliverymen to remove them.

   09.128   a. Financial Matters.   Balance as 5th October 2009. £2509.23
            Receipts None.
            Payments.
            To approve payment to Clerk for December ’09. (£66.72). Cheque
            No.289. Approved.
            To approve payment to Clerk for Travelling Expenses (£10.82)
            Cheque No. 290. Approved.
            To approve payment of £25 to NY Scouts for printing of newsletter.
            Cheque No. 291. Approved.
            To approve payment to IC de Wet of £15 for stamps for Newsletter.
            Cheque No. 292. Approved.
            To approve payment for hire of Village Hall. Jul - Nov ’09. £48.00.
            Cheque No.293. Approved.

            To receive and approve the 2010 / 2011 Budget and to set the precept
            request.
            The proposed budget was approved and It was agreed to request a
            precept of £1950.00.

            To approve a method of internal financial checking. It was agreed to
            deal with this matter in January when members were better
            represented.

   09.129   To receive report on Planning Matters.
            Decisions: Crosshills. Sheep shelter. Approved.
             New Applications: Turkey Farm Bungalow extension. Wish to see
                               approved.
                               Low Cleaves. Minor Amendment. Wish to see
                               approved.

   09.130   To receive update on Neighbourhood Watch.
            A co-ordinator had not yet been identified. A contact list and survey
            had been received from Easingwold LAP (Local Area Policing)
            Neighbourhood Watch Association, which the Clerk would deal with.
    09.131    To approve price for manufacture of notice board. A price had
               been obtained from one supplier and as the Hall opening had been
               put back to February 2010, the Chairman was asked to obtain further
              quotations.

    09.132    To finalise arrangements and receive any updates for Christmas,
              including tree, carol singing, visit of Father Christmas and
              newsletter.
              The newsletter had been delivered as agreed and the Clerk had
              posted it to outlying residents. Father Christmas had agreed to attend
              the Carol Singing and the tree had been obtained and decorated. The
              Chairman would make arrangements for the PA system.

    09.133    To prioritise items for inclusion in future agendas for matters
              raised at the Councillor Training Event.
              It was agreed to defer this item until January 2010 when full
              consideration by more Councillors could be expected.


    09.134    To discuss an internal method of scrutinising financial dealings
              with a view to a proposal being moved at the January meeting.
              It was agreed to defer this item until January 2010 when full
              consideration by more Councillors could be expected.

    09.135    To agree items for the next agenda. January 11th 2010.
              Agenda Items about internal financial control, 09.133 and 09.134
              would be carried forward to January when it was expected that the
              meeting would be better attended.
              There was a need for further signatories to be added to the Bank
              Mandate and this would be included in the January agenda,


SUTTON UNDER WHITESTONE CLIFFE PARISH COUNCIL

December 14th 2009

 Clerk’s report.
-Update on removal of stile at western end of village. Works completed with
installation of gate. Thanks would be sent to the Footpath’s Officer.
-Update on lights on battlements. Works completed in November.

Correspondence for Information.
NYMNPA Local Access Forum Annual Report.
NYMNPA. Agenda for meeting on 14th December 2009
NYMNPA Agenda for Planning Meeting 10th December 2009.
Rural Services Community. Weekly Rural Focus
NY Rural Housing Enablers. Newsletter Update.
YLCA. Change of address.
HLDA. Community News.
Clerks and Councils Direct.
NYCC. Agenda fo County Committee for Hambleton on 23rd November.
York & NY Road Safety Partnership. 95 Alive.
NYMNPA. Moors Messenger.
HDC. 2010 Dates for meetings of Area Forums.
DISC. Correspondence re Tockwith waste proposals.
NY Fire and Rescue Authority. Summary of Accounts and corporate Plan.
Y & NY Waste Partnership. Performance Matters.

				
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