Claim - CSSC

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					                                            GAMES MAKER CLAIM FORM

                                         GUIDANCE NOTES FOR COMPLETION

1.      GENERAL

Expense claims that are not fully completed or are submitted for payment without adequate evidence of expenditure may
be subject to delay and/or rejection. If necessary, a separate sheet should be attached to detail particularly complicated or
lengthy claims where insufficient space on the claim form prevents a clear explanation.

Claims must be made within 28 days after the event or they will be rejected.

If, after reading the following notes, you remain unsure about the completion of your expense claim form, please contact
CSSC via the following email: csscgamesmaker@btinternet.com.


This form is to be used to claim reimbursement of expenditure directly associated with travel and, as appropriate,
accommodation whilst attending events as a London 2012 Games Maker. The events covered by the scheme include: -
                                              Test and Training Events
                                         Accreditation and Uniform Collection
                                       Games Maker shifts relating to the Olympics
                                      Games Maker shifts relating to the Paralympics

Claims will only be regarded as valid if the Games Maker or prospective Games Maker is a continuous member of
CSSC Sports & Leisure on the day of the event, at the point of claim, and on or prior to 1 April 2012.

2.      METHOD OF PAYMENT
Payment of expenses will, in most cases, be by BACs (bank details required) and, because of the sheer volume of claims,
a remittance advice will not be issued. Subject to the full and correct completion of your expenses form, all payments will
normally be issued no later than 28 days after your claim is received.

Games Maker Training & Official London 2012 Test Events
50% of reasonable travel costs within UK based on existing CSSC rules.
50% of any required first night accommodation not already funded by the organisers up to a maximum of £43.20.

London 2012 Olympics / Paralympics
50% of travel to attend your Games Maker duties before, during or after the Olympics and/or Paralympics (either as a one
off if travelling from afar or daily if commuting). CSSC will also fund each Games Maker up to £20 per night subject to an
overall maximum of £200 to assist with accommodation costs whilst volunteering at the Olympics and/or Paralympics.
Funding will only be provided for commercial accommodation (i.e. accommodation that is being provided by a registered
company or landlord) and will be subject to the production of valid receipts.

Official London 2012 Uniform Collection, if separate from any of the above
50% of reasonable travel costs within the UK based on existing CSSC rules. For those members travelling from afar, it
should be noted that on many occasions it is possible to re-arrange your UDAC date so that it can be combined with
days/dates of other training or visits to London and elsewhere. This has the potential to save time and money. If you wish
to enquire about this you will need to call the Games Maker Support Line on 08454022012.


Important
In all cases, members should travel by the most readily available economic route and claims may be restricted if personal
choices cause costs to rise.
3.      START AND END OF JOURNEY
The words ‘home’ or ‘office’ should be entered in sections From/To as appropriate and you should detail any intermediate
stages of your journey giving the full addresses of places visited. If your journey started/ended other than at your
home/office, give full address and explanation.

All claims should be made within 28 days after the event in question on an official CSSC Expenses Claim Form and be
accompanied by relevant receipts and event /shift verification etc. Forms should be submitted to:

Hedley Featherstone (Games Maker Support Scheme), CSSC Sports & Leisure
7/8 Buckingham Place, Bellfield Road, High Wycombe
HP13 5HW

If you have use of a season ticket connected with normal travel to work, expenses for those portions of the journey covered
by the ticket will not be paid. In addition, London 2012 organisers will provide Games Makers with public transport travel
cards for some of the above activities and events. Expenses will not be paid for any journey or portion of journey covered
by such travel cards.

4.      TRAVEL BY RAIL/COACH

All claims for rail or bus travel must be accompanied by the relevant tickets or receipts. Where it is likely that the tickets
may be surrendered for inspection or on arrival, a suitable receipt should be obtained at the time of purchase.

Every effort should be made to secure the cheapest ticket available for the journey. Under no circumstances will the cost
of first class travel be reimbursed.


5.      TRAVEL BY AIR OR HIRE VEHICLE

Members wishing to travel to an event by air, or who wish to hire a vehicle to travel to the event, should, in all cases, seek
prior approval from CSSC and provide a justification for why such travel offers the most suitable option.


Claims which have not received prior approval will be rejected. If approved, receipts must be attached to the claim.


6.      TRAVEL BY CAR
Claims for travel by car will be paid at the CSSC rate of mileage shown below. It should be noted that claims will be subject
to a check on mileage and, if necessary, adjusted accordingly.


The CSSC car rate is 26p per mile (for petrol vehicles) 22p per mile (for diesel vehicles) to be claimed by the driver. The
rate of 5p per mile per passenger up to a maximum of £15.00 per passenger (return journey) may only be claimed for other
Games Makers eligible to claim funding from CSSC travelling in the same car. Such passengers will not be eligible to
claim travel costs in their own right, except for travel to and from the pick up point.


Parking receipts/toll tickets must be attached to the claim. No allowance will be given for the carrying of equipment.


Members choosing to travel by car over long distances should be aware that CSSC reserves the right to restrict their claim
to a suitable rail or coach equivalent fare.

7.         Claim Form
Finally, please ensure that your claim form is signed and dated on page 2.
             CSSC Games Maker Claim Form




        1                                  Personal Details (Please use BLOCK CAPITALS)

Title - Mr/ Mrs/ Miss/ Ms/ Other

Surname
                                                                                                                                    2                                Home Address (to be completed in all cases)
Full First Name(s)

CSSC Membership No

Email Address

Home Contact Number

Work Contact Number                                                                                                                             Postcode

Employer Work Address
                                                                                                                                    3                                               Bank Details

                                                                                                                                 Name of Bank
                                                                                                                                 Sort Code
Car User: Yes / No ? ________________                               Petrol / Diesel (Please delete as appropriate)               Account Number
                                                                                                                                 Account Name
        4                                                                        Reason For Claim
                      Date(s)                                                                                                  Event & Venue (full address)




        5                                                                                                             Passengers
Name, CSSC number, location and pick up
point of passengers

        6         Details of Journey (please include each section of your journey, including where you pick up passengers)
      Date                         From*                          To*           Start            End    Method of    Actual     Passenger     Actual       Accommodation            Other                    Explanations
                                                                                Time             Time   Transport    Mileage      miles      fares paid          £                expenses




                                    Petrol Mileage Rate = £0.26                         Totals                                                                                                               Total Claimed
                                                                                                                                                    Continuation sheet on page 3 if needed.
                                    Diesel Mileage Rate= £0.22                          Rate per Mile                              0.05

                     * State "Home" or "Office" if appropriate                                                                                                                                     £                         -
     CSSC Games Maker Claim Form




7                                                                                                                     Receipts

         All necessary receipts as well as your LOCOG event invitation to attend or shift confirmation you are claiming for must be attached. Without this information the claim will not be paid.


8                                                                                                                       Notes




9                                                                                                                   Declaration

         I declare that .....

        * I am a current member of CSSC

        * I have travelled and/or incurred the expenses described above solely in connection with the event(s) specified on this form

        * I am not eligible to receive these expenses (in part or full) from any other body or organisation                                 Signed:

        * The passenger(s) who travelled with me qualify for reimbursement under CSSC rules                                                     Date:

         NB Mileage will be checked by The AA Route Planner service to confirm that stated figures are correct. CSSC reserves the right to adjust claims accordingly.




10                                                                                         FOR OFFICIAL USE ONLY - to be completed in all cases


         Budget                                                                                                  2nd Ref


         Authorised                                                                                              Amount of claim


         Invoice No                                                                                              Date Registered
       CSSC Games Maker Claim Form




           Continuation Sheet (if necessary)                              Name                                                        CSSC No.



 6         Details of Journey (please include each section of your journey, including where you pick up passengers)
Date                  From*                          To*     Start            End    Method of   Actual    Passenger    Actual      Accommodation    Other         Explanations
                                                             Time             Time   Transport   Mileage     miles     fares paid         £         expenses




                       Petrol Mileage Rate = £0.27                   Totals                                                                                        Total Claimed
                       Diesel Mileage Rate= £0.23                    Rate per Mile                           0.05

            * State "Home" or "Office" if appropriate                                                                                                          £                   -
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