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FACULTY OF SCIENCE
DEADLINES AND KEY EVENTS FOR 2012-13
The following dates are for general planning purposes only. Full details are available in the relevant documents, including Collective Agreements.
SEPTEMBER ARTICLE GROUP DUE DATE
Dean's Office holds election of students to Council Committees Dean's Office/Students ASAP after Sept. 1, 2012
New Rate for CAS (required for FT, WT, and Spring Letters of Appointment) 24.2.1.1 CAS CA/Dept. September 1, 2012
Research Funds (27.8 )
Annual fund of $25,000 shall be made available to assist Members with the cost of scholarship, research, and creative activities related to 27.8 CAS Members September 1, 2012
a Member’s responsibilities under Articles 16 or 17, as appropriate. Applications are made to the Vice-President: Academic
Research Grant Supports (27.9)
Applications shall be submitted in writing to the Vice-President: Academic, and copied to the Dean, by September 1 of each year; the
27.9.1(d) CAS Members September 1, 2012
application shall indicate the proposed academic term of the Research Support Grant (grants may be used in the subsequent winter,
spring or fall term);
Overload stipends (G and UG) increase in value 30.10.1 FT faculty Saturday, September 01, 2012
Senate Meeting Members of Senate September 12, 2012
Science Divisional Council Faculty, CAS, Students September 14, 2012
Dean writes to faculty in 2nd year of Provisional Appt re: process for Candidacy or extension 13.2.1 Dean/FT faculty by September 15, 2012
Names of student representatives to Science Divisional Council sent to the Dean's Office Departments September 15, 2012
DAPCs elected (Article 13.10.1); list of members and procedures due to the Dean (c. WLUFA) 13.10.2(b) Departments September 15, 2012
Applications for promotion (excluding Professor) and tenure due to Chairs of DAPs 15.6.6 FT faculty September 15, 2012
Chairs provide applications for tenure/promotion (excluding Professor) to DAPC 15.4.2 FT faculty within 5 days of receipt
Evaluation of seniority status - Notice to CAS Members 13.6.2.4 Departments by September 15, 2012
Seniority Status (13.6.2)
13.6.2.10 PTAC/Department September 15, 2012
Notice to Member (13.6.2.4) PTAC to notify members of the upcoming evaluation for seniority status
PER claims for Spring, Intersession & Summer term CAS appointments due to Dean's Office 27.7.5 CAS Members by September 15, 2012
Dean's Advisory Council (DAC) Chairs/Assoc Deans September 19, 2012
Seniority Status (13.6.2)
13.6.2.10 CAS Members September 25, 2012
Member’s Submission to PTAC of evaluation material (13.6.2.4)
Alumni Homecoming September 28-30, 2012
Ontario Universities Fair (Toronto) Depts/Dean's Office September 28-30, 2012
Applications to Dean (cc: DAPC) for extension of Provisional Appointments 13.2.2 FT faculty September 30, 2012
Research Grant Supports (27.9)
Within 30 days following the end of the Summer term of a Research Support Grant, the Member shall provide to the Vice-President: 27.9.1(l) CAS Members September 30, 2012
Academic, copied to the Member’s Dean, a report on research, scholarly and professional activities during the period of the grant.
OCTOBER ARTICLE GROUP DUE DATE
Posting of Positions (13.3)
Notices for winter term courses still unfilled on or before October 1. The deadline for applications shall be at least 15 calendar days from
13.3.3* CAS Members/Depts October 1, 2012
the date of posting. No offer of appointment shall be made before the application deadline. With the exception of late postings under
13.3.4 and 13.3.5, all offers of appointment shall be made by the dates set out in 13.7.1.
Dean's Advisory Council (DAC) Chairs/Assoc Deans October 3, 2012
Seniority Status (13.6.2)
13.6.2.10 CAS Members October 15, 2012
PTAC evaluation (13.6.2.5) PTAC to meet by this date to evaluation senioriy status
DAPC recommendations for tenure and promotion (excluding Professor) to Senate Committee (c/o VPA) 15.6.6 Depts October 15, 2012
DAPC recommendations re: extensions of Provisional Appts to VP: Academic and Dean 13.2.2 Dept DAPs October 15, 2012
Page 1 of 9
FACULTY OF SCIENCE
DEADLINES AND KEY EVENTS FOR 2012-13
The following dates are for general planning purposes only. Full details are available in the relevant documents, including Collective Agreements.
Senate Meeting Members of Senate October 16, 2012
WHMIS & Lab Safety Training for Science FT/PT faculty October 16, 2012
Dean's Advisory Council (DAC) Chairs/Assoc Deans October 17, 2012
Science Divisional Council Faculty, CAS, Students October 19, 2012
Professional Development Evaluation (13.6.2.8)
13.6.2.10 CAS Members October 20, 2012
PTAC recommendation to Dean & Member (13.6.2.6) If a PDE is being done, the recommendation is due to the Dean by this date
Seniority Status (13.6.2)
13.6.2.10 CAS Members October 20, 2012
PTAC recommendation to Dean & Member (13.6.2.6)
Professional Development Evaluation (13.6.2.8)
13.6.2.10 CAS Members October 25, 2012
Notice to Member (13.6.2.8)
Fall convocation (Waterloo Memorial Recreation Complex) Depts/Dean's Office October 26, 2012
Seniority Status (13.6.2)
13.6.2.10 PT CAS Members October 30, 2012
Dean’s decision to grant seniority to Member has to go out by this date (13.6.2.7)
Dean's Advisory Council (DAC) Chairs/Assoc Deans October 31, 2012
NOVEMBER ARTICLE GROUP DUE DATE
Timetable preparation for next academic year Departments November
Criteria for Appointment (13.5)
PTAC shall review applications for available appointments under the criteria listed in 13.5.1. The PTAC shall make its recommendations 13.5.2 CAS Members November 1, 2012
to the Dean no later than November 1 for winter term appointments.
Application deadline for sabbatical beginning July 1 17.1.5 FT faculty November 1, 2012
Application deadline to DAPC for promotion to Professor 15.6.6 FT faculty November 1, 2012
PTAC to make recommendation to the Dean for CAS appointments for Winter term appts. 13.5.2 PTAC November 1, 2012
VP: Academic notifies Member of decision re: extension of Provisional Appointment 13.2.2 FT faculty November 1, 2012
November Open House Depts/Dean's Office November 2, 2012
Dean's Advisory Council (DAC) Chairs/Assoc Deans November 14, 2012
Applications for Candidacy Appointments to departmental DAPCs 13.3.2.1 FT faculty November 15, 2012
Chair provides FT Members with statement of travel expenditures during current fiscal year (c. WLUFA) 38.3.2 Departments/FT faculty November 15, 2012
Letter of Appointment (13.7)
Appointments shall be made by the appropriate Dean on the recommendation of the Part-time Appointment Committee. Subject to 13.7.2, 13.7.1 CAS Members November 15, 2012
the appropriate Dean shall make the offer of appointment to the successful candidate no later than November 15 for winter term
appointments
Professional Development Evaluation
13.6.2.10 CAS Members November 20, 2012
Report to Member & PTAC If a PDE was done, it is given to the and PTAC
Science Divisional Council Faculty, CAS, Students Friday, November 23, 2012
Senate Meeting Members of Senate November 26, 2012
Dean's Advisory Council (DAC) Chairs/Assoc Deans November 28, 2012
Professional Development Evaluation
13.6.2.10 CAS Members November 30, 2012
Dean's decision to Member after Dean reviewsof the evaluation
DECEMBER ARTICLE GROUP DUE DATE
Dean makes recommendations to VP: Academic re: sabbaticals beginning July 1 17.1.7 Dean December 1, 2012
Dean's Advisory Council (DAC) Chairs/Assoc Deans December 12, 2012
Science Divisional Council Faculty, CAS, Students Friday, December 14, 2012
Department DAPs make recommendation to Dean on Candidacy applications 13.3.2.4 FT faculty December 15, 2012
Board of Governors decision on tenure/promotion recommendations (excluding Professor) 15.6.6 FT faculty December 15, 2012
Page 2 of 9
FACULTY OF SCIENCE
DEADLINES AND KEY EVENTS FOR 2012-13
The following dates are for general planning purposes only. Full details are available in the relevant documents, including Collective Agreements.
VP: Academic notifies faculty of decision re: sabbatical commencing July 1 17.1.9 FT faculty December 15, 2012
JANUARY ARTICLE GROUP DUE DATE
Departmental budget preparation for next fiscal year Depts/Dean's Office January 2013 (TBA)
Dean's Advisory Council (DAC) Chairs/Assoc Deans January 9, 2013
Senate Meeting Members of Senate January 14, 2013
Science Divisional Council Faculty, CAS, Students January 11, 2013
Teaching Excellence awards nominations due to the Dean (see Teaching Support Services web site) Depts January 15, 2013
Seniority Status (13.6.2)
13.6.2.10 CAS Members January 15, 2013
Notice to Member (13.6.2.4) PTAC notifies member that evaluation for seniority status is being conducted
Dean's Advisory Council (DAC) Chairs/Assoc Deans January 23, 2013
Seniority Status (13.6.2)
13.6.2.10 CAS Members January 25, 2013
Member’s Submission of materials to be used in evaluation go to PTAC (13.6.2.4)
Research Grant Supports (27.9)
Within 30 days following the end of the Fall term of a Research Support Grant, the Member shall provide to the Vice-President: Academic, 27.9.1(l) CAS Members January 30, 2013
copied to the Member’s Dean, a report on research, scholarly and professional activities during the period of the grant.
FEBRUARY ARTICLE GROUP DUE DATE
Posting of Positions (13.3)
Notices for spring term, intersession and summer session courses shall be posted on or before February 1. The deadline for applications
13.3.3* PTAC/Department February 1, 2013
shall be at least 15 calendar days from the date of posting. No offer of appointment shall be made before the application deadline. With
the exception of late postings under 13.3.4 and 13.3.5, all offers of appointment shall be made by the dates set out in 13.7.1.
Senate Meeting Members of Senate February 5, 2013
Dean's Advisory Council (DAC) Chairs/Assoc Deans February 5, 2013
Science Divisional Council Faculty, CAS, Students February 8, 2013
Applications for sabbatical beginning January 1 17.1.5 FT faculty February 15, 2013
Board of Governors decision on Candidacy applications 13.3.2.7 FT faculty February 15, 2013
Seniority Status (13.6.2)
13.6.2.10 CAS Members February 15, 2013
PTAC evaluation of seniority status to be held by this date (13.6.2.5)
Professional Development Evaluation (13.6.2.8)
13.6.2.10 CAS Members February 20, 2013
PTAC recommendation to Dean & Member (13.6.2.6) If a PDE is being done, the recommendation is due to the Dean by this date
Seniority Status (13.6.2)
13.6.2.10 CAS Members February 20, 2013
PTAC recommendation to dean & Member (13.6.2.6)
Dean's Advisory Council (DAC) Chairs/Assoc Deans February 20, 2013
Professional Development Evaluation (13.6.2.8)
13.6.2.10 CAS Members February 25, 2013
Notice to Member (13.6.2.8)
Seniority Status (13.6.2)
13.6.2.10 CAS Members February 28, 2013
Dean’s decision to grant seniority to Member (13.6.2.7)
MARCH ARTICLE GROUP DUE DATE
Criteria for Appointment (13.5)
PTAC shall review applications for available appointments under the criteria listed in 13.5.1. The PTAC shall make its recommendations 13.5.2 CAS Members March 1, 2013
to the Dean no later than March 1 for spring, intersession and summer term appointments
Senate Meeting Members of Senate March 6, 2013
Dean's Advisory Council (DAC) Chairs/Assoc Deans March 6, 2013
Science Divisional Council Faculty, CAS, Students March 15, 2013
Page 3 of 9
FACULTY OF SCIENCE
DEADLINES AND KEY EVENTS FOR 2012-13
The following dates are for general planning purposes only. Full details are available in the relevant documents, including Collective Agreements.
DAPC recommendations re: promotion to Professor due to Senate Committee c/o VPA 15.6.6 FT faculty March 15, 2013
Dean makes recommendations to VP: Academic re: sabbaticals beginning January 1 17.1.7 Dean March 15, 2013
Members may advise Chair of interest in teaching overload in fall, winter and/or spring terms 18.2.7.2 FT faculty March 15, 2013
Letter of Appointment (13.7)
Appointments shall be made by the appropriate Dean on the recommendation of the Part-time Appointment Committee. Subject to 13.7.2,
13.7.1 CAS Members March 15, 2013
the appropriate Dean shall make the offer of appointment to the successful candidate no later than March 15 for spring, intersession and
summer term appointments
Roster of Member Applicants (13.4)
By March 15 each year, the Dean shall notify CAS Members in the academic unit of the provision for a roster under 13.4.4.3, and shall 13.4.4.5 Dean/Depts March 15, 2013
invite Members who are interested in teaching courses in the forthcoming academic year to file applications under 13.4.4.3.
March Break Open House Depts/Dean's Office March 15, 2013
Professional Development Evaluation (13.6.2.8)
13.6.2.10 CAS Members March 20, 2013
Report to Member & PTAC Report of PDE goes to Member and PTAC
Dean's Advisory Council (DAC) Chairs/Assoc Deans March 20, 2013
Student Poster Conference - Science Courtyard Depts March 2013 TBA
Letter of Appointment (13.7)
For appointments made under 13.7.1, the successful candidate shall return the signed copy of the letter of appointment within 15 days of
the date of the letter of appointment. If a signed copy of the letter of appointment is not received by the Dean or designate by this
deadline, the Dean or designate shall contact the candidate at the telephone number and/or email address on the application. If the 13.7.5 CAS Members March 30, 2013
candidate turns down the offer of appointment, or fails to return the signed letter of appointment within 10 days of this notice, the Dean
shall advise the appropriate PTAC, and request a second recommendation for the appointment. If no qualified applicant is available, the
appointment shall be reposted under 13.3, or if there is insufficient time prior to the beginning of term, the provisions of 13.3.4 or 13.3.5,
as appropriate, shall apply.
Professional Development Evaluation (13.6.2.8)
13.6.2.10 PT CAS Members March 30, 2013
Dean’s decision to Member
APRIL ARTICLE GROUP DUE DATE
Application to Vice-President: Academic for Research Course Release 18.2.1.3 (d) FT faculty April 1, 2013
VP: Academic notifies faculty of decision re: sabbatical commencing January 1 17.1.9 FT faculty April 1, 2013
Forms circulated for Annual Report of Activities 18.5 FT faculty April 1 - 7, 2013
Dean's Advisory Council (DAC) Chairs/Assoc Deans April 3, 2013
Members may request teaching schedule for special requirements 18.2.4.8 FT faculty April 15, 2013
Chairs provide teaching workload proposals for FT faculty due to the Dean 18.2.2.1 Depts/FT faculty April 15, 2013
Roster of Member Applicants (13.4)
Each academic unit or sub-unit as appropriate shall maintain a roster listing CAS Members who have applied to teach courses. The roster
constitutes a standing list of applications. Members having submitted an application to be included on the roster shall be deemed to have
applied for appointments as they become available, and they do not have to submit additional applications when positions are posted.
The roster shall include the names of Members who apply annually in writing specifying the courses they are interested in and are 13.4.4.1 CAS Members April 15, 2013
qualified to teach in the next Fall, Winter and/or Spring Terms (September 1 – August 31). To be listed on the roster for appointments
during the next academic year, Members shall submit applications by April 15; otherwise Members may apply for positions when they are
posted. For the sake of curriculum planning, Members with seniority status who have an interest in being considered for appointments
should maintain an application on the roster list in accordance with 13.4.4.2.
Senate Meeting Members of Senate April 16, 2013
Dean's Advisory Council (DAC) Chairs/Assoc Deans April 17, 2013
Science Divisional Council Faculty, CAS, Students April 19 OR 26, 2013
MAY ARTICLE GROUP DUE DATE
Page 4 of 9
FACULTY OF SCIENCE
DEADLINES AND KEY EVENTS FOR 2012-13
The following dates are for general planning purposes only. Full details are available in the relevant documents, including Collective Agreements.
Dean's Office advises FT faculty of PER balance and need to claim expenses by July 15 38.2.3 Dean's office/FT faculty May 1, 2013
Chairs report to Members on travel expenditures and need to claim expenses by July 15 38.3.2 Chair May 1, 2013
Dean's Advisory Council (DAC) Chairs/Assoc Deans May 1, 2013
Annual Report of Activities submitted to Dean 18.5.1 FT faculty May 5, 2013
Seniority Status (13.6.2)
13.6.2.10 CAS Members May 15, 2013
Notice to Member (13.6.2.4) PTAC notifies member that evaluation for seniority status is being conducted
Chairs provide teaching workload letters to FT faculty following Dean's approval 18.2.2.2 Chairs/Admin Assts May 15, 2013
Dean's Advisory Council (DAC) Chairs/Assoc Deans May 15, 2013
Science Divisional Council Faculty, CAS, Students May 24, 2013
Seniority Status (13.6.2)
13.6.2.10 CAS Members May 25, 2013
Member’s Submission to PTAC (13.6.2.4)
Dean's Advisory Council (DAC) Chairs/Assoc Deans May 29, 2013
Senate Meeting Members of Senate May 28, 2013
Research Grant Supports (27.9)
Within 30 days following the end of the Winter term of a Research Support Grant, the Member shall provide to the Vice-President: 27.9.1(l) CAS Members May 30, 2013
Academic, copied to the Member’s Dean, a report on research, scholarly and professional activities during the period of the grant.
JUNE ARTICLE GROUP DUE DATE
Board of Governors decision on promotion to Professor 15.6.6 FT faculty June 1, 2013
Posting of Positions (13.3)
Notices for fall term and winter courses and two-term fall/winter courses on or before June 1. The deadline for applications shall be at
13.3.3 CAS Members June 1, 2013
least 15 calendar days from the date of posting. No offer of appointment shall be made before the application deadline. With the exception
of late postings under 13.3.4 and 13.3.5, all offers of appointment shall be made by the dates set out in 13.7.1.
Spring convocation (all ceremonies at Waterloo Campus the week of June 3rd to 7th) Depts/Dean's Office June 4, 2013
Seniority Status (13.6.2)
13.6.2.10 CAS Members June 15, 2013
PTAC evaluation (13.6.2.5) Date by which the PTAC is to meet
Professional Development Evaluation (13.6.2.8)
13.6.2.10 CAS Members June 20, 2013
PTAC recommendation to Dean & Member (13.6.2.6) If he PDE is to be done.
Seniority Status (13.6.2)
13.6.2.10 CAS Members June 20, 2013
PTAC recommendation to Dean & Member (13.6.2.6)
Seniority Status (13.6.2)
13.6.2.10 CAS Members June 30, 2013
Dean’s decision to grant seniority to Member (13.6.2.7)
JULY ARTICLE GROUP DUE DATE
New PER funds available to FT faculty 38.2.1 FT faculty July 1, 2013
Criteria for Appointment (13.5)
PTAC shall review applications for available appointments under the criteria listed in 13.5.1. The PTAC shall make its recommendations 13.5.2 CAS Members July 1, 2013
to the Dean no later than July 1 for fall term appointments.
Letter of Appointment (13.7)
Appointments shall be made by the appropriate Dean on the recommendation of the Part-time Appointment Committee. Subject to 13.7.2, 13.7.1 CAS Members July 15, 2013
the appropriate Dean shall make the offer of appointment to the successful candidate no later than July 15 for fall term appointments
Professional Expense Reimbursement Claims due for receipts dated July 1, 2012 to June 30, 2013 38.2.3 FT Faculty July 15, 2013
Travel Expense Claims due for reimbursement for expenses dated July 1, 2012 to June 30, 2013 38.3 FT Faculty July 15, 2013
Professional Development Evaluation (13.6.2.8)
13.6.2.10 CAS Members July 15, 2013
Evaluation of Member
Professional Development Evaluation (13.6.2.8)
13.6.2.10 CAS Members July 20, 2013
Report to Member & PTAC
Page 5 of 9
FACULTY OF SCIENCE
DEADLINES AND KEY EVENTS FOR 2012-13
The following dates are for general planning purposes only. Full details are available in the relevant documents, including Collective Agreements.
Professional Development Evaluation (13.6.2.8)
13.6.2.10 CAS Members July 30, 2013
Dean’s decision to Member
Research Grant Supports (27.9)
Within 30 days following the end of the Intersession term of a Research Support Grant, the Member shall provide to the Vice-President: 27.9.1(l) CAS Members July 30, 2013
Academic, copied to the Member’s Dean, a report on research, scholarly and professional activities during the period of the grant.
AUGUST ARTICLE GROUP DUE DATE
Letter of Appointment (13.7)
For appointments made under 13.7.1, the successful candidate shall return the signed copy of the letter of appointment within 15 days of
the date of the letter of appointment. If a signed copy of the letter of appointment is not received by the Dean or designate by this
deadline, the Dean or designate shall contact the candidate at the telephone number and/or email address on the application. If the
13.7.5 CAS Members August 4, 2013
candidate turns down the offer of appointment, or fails to return the signed letter of appointment within 10 days of this notice, the Dean
shall advise the appropriate PTAC, and request a second recommendation for the appointment. If no qualified applicant is available, the
appointment shall be reposted under 13.3, or if there is insufficient time prior to the beginning of term, the provisions of 13.3.4 or 13.3.5,
as appropriate, shall apply.
Page 6 of 9
For Fall
Seniority Status (13.6.2)
Notice to Member (13.6.2.4) PT CAS Members #################
Seniority Status (13.6.2)
Notice to Member (13.6.2.4) PT CAS Members #################
Seniority Status (13.6.2)
Notice to Member (13.6.2.4) PT CAS Members #################
Seniority Status (13.6.2)
Member’s Submission to PTAC (13.6.2.4) PT CAS Members #################
Seniority Status (13.6.2)
Member’s Submission to PTAC (13.6.2.4) PT CAS Members #################
Seniority Status (13.6.2)
Member’s Submission to PTAC (13.6.2.4) PT CAS Members #################
Seniority Status (13.6.2)
PTAC evaluation (13.6.2.5) PT CAS Members #################
Seniority Status (13.6.2)
PTAC evaluation (13.6.2.5) PT CAS Members #################
Seniority Status (13.6.2)
PTAC evaluation (13.6.2.5) PT CAS Members #################
Seniority Status (13.6.2)
PTAC recommendation to dean & Member (13.6.2.6) PT CAS Members #################
Seniority Status (13.6.2)
PTAC recommendation to dean & Member (13.6.2.6) PT CAS Members #################
Seniority Status (13.6.2)
PTAC recommendation to dean & Member (13.6.2.6) PT CAS Members #################
Seniority Status (13.6.2)
Dean’s decision to grant seniority to Member (13.6.2.7) PT CAS Members #################
Seniority Status (13.6.2)
Dean’s decision to grant seniority to Member (13.6.2.7) PT CAS Members #################
Seniority Status (13.6.2)
Dean’s decision to grant seniority to Member (13.6.2.7) PT CAS Members #################
Professional Development Evaluation (13.6.2.8)
PTAC recommendation to Dean & Member (13.6.2.6) PT CAS Members #################
Professional Development Evaluation (13.6.2.8)
PTAC recommendation to Dean & Member (13.6.2.6) PT CAS Members #################
Professional Development Evaluation (13.6.2.8)
PTAC recommendation to Dean & Member (13.6.2.6) PT CAS Members #################
Professional Development Evaluation (13.6.2.8)
Notice to Member (13.6.2.8) PT CAS Members #################
Professional Development Evaluation (13.6.2.8)
Notice to Member (13.6.2.8) PT CAS Members #################
Professional Development Evaluation (13.6.2.8)
Notice to Member (13.6.2.8) PT CAS Members #################
Professional Development Evaluation (13.6.2.8) PT CAS Members #################
Professional Development Evaluation (13.6.2.8) PT CAS Members #################
Professional Development Evaluation (13.6.2.8) PT CAS Members #################
Professional Development Evaluation (13.6.2.8)
Report to Member & PTAC PT CAS Members #################
Professional Development Evaluation (13.6.2.8)
Report to Member & PTAC PT CAS Members #################
Professional Development Evaluation (13.6.2.8)
Report to Member & PTAC PT CAS Members #################
Professional Development Evaluation (13.6.2.8)
Dean’s decision to Member PT CAS Members #################
Professional Development Evaluation (13.6.2.8)
Dean’s decision to Member PT CAS Members #################
Professional Development Evaluation (13.6.2.8)
Dean’s decision to Member PT CAS Members Friday, July 30, 2010
Winter Spring
