moa

					 ALL INDIA INSTITUTE OF SPEECH AND HEARING ALUMNI ASSOCIATION
                MANASAGANGOTHRI, MYSORE 570 006

                       MEMORANDUM OF ASSOCIATION
                                 AND
                          RULES AND BYE-LAWS

                       MEMORANDUM OF ASSOCIATION

1. NAME OF THE ASSOCIATION

  The name of the Association shall be “ALL INDIA ISNTITUTE OF SPEECH AND
  HEARING ALUMNI ASSOCIATION”, Mysore, hereinafter referred to as AAA.

  In the paras that follow, AAA and “ASSOCIATION” will be used interchangeably.
  Wherever the word “AIISH” is used, in the following paras, it will mean All India
  Institute of Speech and Hearing, Mysore – 570006.

2. LOCATION

  The Registered Office of the Association shall be located in the premises of the All India
  Institute of Speech and Hearing, Mysore – 570006.

3. OBJECTIVES

  To carry out the following objectives:

  i.     Serving as a forum to promote and foster relationship between the alumni, present
         students, staff and the management of AIISH with the basic objective of exchanging
         ideas which, besides being mutually beneficial, will generally help to serve the
         Alma Mater in achieving excellence in technical education and contribute to
         improving the quality of life of the general public, as visualized by founder fathers
         of AIISH.

  ii.    Actively and constructively participate in the well being of AIISH, by utilizing the
         goodwill, rich experience and services of the Alumni spread all over the country
         and abroad.

  iii.   Contributing to the growth of Alma Mater and supplementing its efforts to
         strengthen the speech, language and hearing services in the country.

  iv.    Conducting such programs, from time to time, that are necessary to maintain
         continuous contact and fellowship among the Alumni.

  v.     Making intensive efforts with the help of AIISH administrative to prepare a Data
         Bank of its members.
vi.   Arranging regular meets and conducting programs and serving as an effective link
      between the present and future Alumni.

vii. Arranging lectures by eminent Alumni and other eminent professionals for the
     benefit of students and Alumni.

viii. Arranging meetings every year for the out-going students and orientation lectures to
      the incoming students.

ix.   Felicitating meritorious out-going students by establishing prizes, medals, shields
      and prepare and maintain ROLL OF HONOUR.

x.    Assisting out-going students in entrepreneur development and campus selections by
      reputed organizations.

xi.   Arranging to honour meritorious alumni who bring name and fame to themselves
      and their Alma Mater.

xii. Developing a revolving loan fund to help the needy students.

xiii. Developing a Benevolent Fund for meeting medical expenses of deserving/ needy
      Alumni or person(s) connected with AIISH.

xiv. Arranging to publish periodical Newsletters.

xv. Establishing/improving library facilities and offer services to supplement
    institutional infrastructure.

xvi. Acting as a liaison between the Alumni and AIISH and taking such actions, from
     time to time, that assist the developmental activities of AIISH.

xvii. Establishing its Chapters outside Mysore, wherever and whenever necessary, with
      the same objectives of AAA.

xviii. Forming Trust/Trusts under its banner to take up service schemes, with the help of
       benevolent Alumni and others, to meet the goals of the AA and development of
       AIISH.

xix. Carrying out any other activity to strength the bond of friendship and brotherhood
     among the alumni and with others.
4. JURISDICTION AND POWERS

  i.     The jurisdiction of the AA membership and activities shall extend over the whole of
         India and abroad.

  ii.    AAA can also permit formation of Local Chapters outside the city of Mysore.
         Approval of EC/GB is required for starting local chapters.

  iii.   The AAA shall have powers to take over and acquire by gift, purchase or otherwise,
         from Alumni, public bodies and individuals, endowments, donations, libraries,
         immovable properties and other contributions in cash or kind together with
         attendant obligations and engagements, if any, acceptable to the AAA and
         consistent with its objectives.

  iv.    The AAA shall have powers to raise loans necessary for any specific purpose,
         coming under its objectives, from any Scheduled Bank or a Registered Society, etc.,
         subject to such maximum limit as may be resolved upon by its Executive
         Committee with the prior consent of the General Body.

  v.     The funds of the Association shall be deposited in any scheduled bank as may be
         decided upon by the Executive Committee.

5. MANAGEMENT

  The general administration and development of the Association shall vest in an Executive
  Committee consisting of nine persons who shall hold office in accordance with the Rules
  and Bye-laws. The Executive Committee shall be empowered to delegate powers vested
  in it to any office bearer or sub-committee as covered by the appropriate Rules and
  Regulations in this regard.

  The Executive Committee               Adhoc /Existing Executive Committee
  will comprise

  President                     :       1. Director, AIISH, Mysore
  Secretaries
  - Resident Secretary          :       2. AIISH Alumni working at AIISH
  - External Secretary          :       3. External AIISH Alumni

  Treasurer                     :       4. AIISH Alumni working at AIISH

  EC Members                    :       5.
                                        6.   4 Non-AIISH Alumni
                                        7.   1 AIISH Alumni
                                        8.
                                        9.
  Total EC members              :       9.
6. OFFICIAL YEAR

  The official year of the Association shall commence on 1st January and end of 31st
  December of the year.

7. ADDRESS FOR COMMUNICATION

  All communications to the Association shall be addressed to the Resident Secretary of the
  Association at the Registered Office, except when instructed otherwise.

8. AMENDMENTS

  The General Body, with 2/3 majority of the members present shall effect amendments to
  the Memorandum of Association and Rules and Bye Laws of the AAA at any time,
  subject to the provisions of Section 9 of the Karnataka Societies Registration Act, 1960.
  However, no amendment to the Memorandum of Association and Rules and Bye Laws
  shall be made which may prove to be repugnant to the provisions of Section 80G of the
  Income Tax 1961 and/or contrary to the overall objectives of the Society. The
  amendments so made shall be approved subsequently by a Special General Body of
  AAA.

9. CESSATION OF THE ASSOCIATION

  In the event the Association ceases to function or otherwise fails to carry out its stated
  objectives, all the assets of the Association shall be transferred to AIISH, Mysore.
                                RULES AND BYE LAWS

1. STRUCTURE

  The Membership of the Association shall be of the following three types:

     A. Patrons
     B. Life members
     C. Ordinary members

 A. Patrons: Any Alumnus who pays Rs.50,000/- and above (or equivalent to that in any other
    currency) becomes the patron.

 B. Life members: The students who have passed / passing out of AIISH are entitled to
    become Life members on payment of Rs.1000/- (payable in two installments over a span
    of three months). Life membership for members residing abroad will be US $ 100/- or
    equivalent.

 C. Ordinary members: All outgoing students of AIISH who do not want to be life members
    can become Ordinary members on payment of an annual subscription of Rs.500/-.

2. MANAGEMENT OF AAA

  The affairs of the Association will be conducted by an Executive Committee, duly elected by
  the General Body of the AAA, comprising the following:

  i. PRESIDENT: The Director of AIISH will be the President. If the Director, AIISH is not
      alumnus of AIISH, then the senior most faculty of AIISH who is an alumnus and a life
      member of AIISH Alumnus Association will be the President.

  ii. SECRETARY: There shall be two secretaries, one Resident secretary and one External
       secretary as this will ensure better coordination of the activities of AAA.

       (a) The Resident Secretary shall normally be one of the serving Faculty Members of
           AIISH and Alumnus and also a Life Member of AAA.

       (b) The External Secretary shall be Alumnus, a life member and preferably someone
           staying outside Mysore.

  iii. TREASURER: One of the serving faculty members of AIISH, an alumnus and a life
        member of AAA.

  iv. EXECUTIVE COMMITTEE MEMBERS: There shall be five members who are
       required to be selected among:
         a) Alumni representatives serving in other institutions – Four members
         b) Alumni representatives serving in AIISH – One member
  The Executive Committee shall ordinarily meet twice a year and transact business. All
  decisions will b e taken by a majority of vote. The EC shall have powers to frame
  rules/regulations for the functioning of AAA. The quorum for a meeting of Executive
  Committee shall be five. The notice of the meeting shall be circulated, by the Resident
  Secretary, to the Members seven days in advance along with the agenda.

3. TERM OF OFFICE

  The term of office of the executive Committee shall be two years.

4. ELECTIONS

  Elections to the Executive Committee shall be held once in two years and not later than
  31st July of the year in which elections are due and conducted during the duly convened
  General Body Meeting.

5. FINANCE AND ACCOUNTS

  i.     The corpus of the Association shall be in the first instance, the corpus transferred by
         the existing unregistered Association and all subscriptions collected from Life
         Members, Patrons and Ordinary Members.

  ii.    All donations contributed by the Alumni/the General Public/Institutions shall be
         credited to the corpus account unless otherwise specifically desired by the donor.
  iii.   All assets of the Association shall rest with the Executive Committee and the
         Association shall be represented by the Resident Secretary in all courts, tribunals
         and offices.

  iv.    The Executive Committee, in general, and the treasurer in particular, shall be
         responsible for the management of the finances of AAA.

  v.     The Treasurer will present to the Executive Committee the monthly accounts,
         statement of the receipts and payments for approval by the committee.

  vi.    Annual statements showing: (a) Receipts and payments, (b) Income and
         Expenditure and (c) Assets and Liabilities, after approval by the executive
         Committee and duly audited, shall be presented at the Annual general Body
         Meeting once in a year and not later than 2 months from the close of the financial
         year.

  vii. The Annual accounts will be audited before presenting to the General Body by a
       Chartered Accountant / Registered Audit Practitioner. The Auditor for auditing the
       account will be appointed by the General Body and the fee for the Auditor shall be
       fixed by the General Body.
6. GENRAL BODY AND ITS MEETINGS

A. Members, under all categories, constitute the General Body of the AA. The General
   Body of the Association shall hold its meetings and transact business as per provisions of
   the Societies Registration Act and the Rules framed hereunder by the Government. It
   may also transact any other business not inconsistent with the said Act and Rules and in
   accordance with the Rules and Bye-Laws framed by the Association.

B. The President shall call the Annual General Body Meeting. The Annual General Body
   Meeting shall be ordinarily held every year before 31st May, in which the duly audited
   Annual Accounts of the association will be presented by the Executive Committee for
   approval. Notice for the General Body Meeting will be served to the members, 21 days
   in advance, by the Resident Secretary. The business will be transacted as per the
   circulated agenda.

C. Members desirous of moving resolutions shall send them in writing to the Resident
   Secretary of AAA at least 10 days before the date fixed for the Annual General Body
   Meeting.

D. Annual General Body Meeting notice indicating the agenda and calling for nominations
   for elections in respect of the year when elections are due shall be sent to the members at
   least 21 days prior to the day of the meeting. However, no discrepancy in sending the
   meeting notice, or non-receipt of the meeting notice by any members, shall invalidate the
   GBM or decisions taken therein.

E. In case nominations are not received before the dates fixed for the same, the Presiding
   Officer will conduct the elections after calling for nominations at the General Body
   Meeting.

F. Elections, if required, will be held by secret ballot, and the President will nominate a
   Returning Officer for the purpose.

G. The Returning Officer shall have full powers to decide upon the method of conducting
   the elections.

H. Special General Body Meeting may be convened at any time by the Resident Secretary,
   on the requisition of not less than 50% of the total members of the Executive Committee
   for discussing specific issues of special nature or on receiving a written notice of
   requisition by at least 10% members to discuss specific subject. In either case, prior
   approval of the President is necessary. The executive Committee, shall, within 10 days
   from the date of receipt of the requisition proceed duly to call a Special General Body
   meeting for the consideration of the business stated, on a day not later than 40 days from
   the date of receipt of requisition.
I. QUORUM: No business shall be transacted at any General Body Meeting unless there is
   a quorum. The quorum for the Annual General Body Meeting shall be in accordance
   with the rules framed under the Societies Registration act, in the absence of which it shall
   be one-tenth of the total membership or 50, whichever is less. If there be no quorum at
   any Annual General Body Meeting within half-an-hour of the time fixed for the meeting,
   the meeting shall be adjourned by another half-an-hour and reconvened to transact the
   same business even without a quorum.

7. DUTIES AND RESPONSIBLITIES OF THE OFFICE BEARERS

   i. President: The President will preside over all meetings of the Executive Committee
      and general Body. He will regulate the debates, the order of business and give rulings
      on points raised. The President is responsible for the overall growth and well being
      of the Association and shall act as the guiding spirit. He shall exercise general
      control over all the activities of the Association. He is also empowered to call
      meetings of the EC and the GB. He is authorized to give the powers to take decisions
      when required, and bring all such decisions before the GB and/or EC for ratification.

   ii. A) Resident Secretary

       a) She/He shall be responsible for all the day to day activities of the AAA.

       b) She/He shall act as liaison between the association and the Alma Mater, arrange
          for collection of life membership fees, arrears, etc.

       c) She/He shall arrange for proper maintenance of records of all correspondence,
          liaison between association, alumni, Alma Mater and take such other
          responsibilities that may be assigned by the EC from time to time.

       d) She/He shall issue notices for all meetings and make necessary arrangements, for
          holding meetings.

       e) She/He shall carry out all the decision of the GB and EC in accordance with the
          rules.

       f) She/He shall keep the minutes of the proceedings of all the meetings of the GB
          and EC.

       g) She/He shall sue or be sued in his/her name on behalf of the Society.

   B) External Secretary:

       a) She/He shall interact with the President and Resident Secretary and help to
          arrange programs of the association outside headquarters.
     b) She/He shall assist the EC in all its activities including sponsoring of programs,
        arranging lectures and meetings, and shall work jointly with the Resident
        Secretary in keeping liaison with the management, the alumni and Alma Mater.

     c) She/He shall keep the minutes of the proceedings of all the meetings of the GB
        and EC, in the absence of Resident Secretary.

  ii) Treasurer:

     a) She/He shall be responsible for preparing a proper budget for the activities of the
        AAA.

     b) She/He shall keep proper book of accounts of the receipts and expenditure of the
        Association and the assets and liabilities with proper receipt books and vouchers
        (as per Section 11 of the Societies Registration Act).

     c) She/He shall prepare and submit to the EC monthly, half-yearly and annual
        accounts and have the annual accounts audited for presentation and approval by
        the GB.

     d) She/He shall keep records and maintain the custody of the assets and liabilities of
        the AAA and present statements to the EC and the GB in this regard.

     e) She/He shall be responsible for collection and accounting of the membership fees
        from the Alumni.

     f) She/He shall arrange for obtaining grants and donations for the activities of the
        AAA.

     g) She/He shall assist the Secretaries in arranging meetings, and make available
        required funds duly approved by EC/President.

     h) She/He shall remit to the bank all amount collected at the earliest and in any case
        not later than 24 hours.

     i) She/He is authorized to keep an imprest amount of Rs.250/- for day to day
        expenses.

8. ANNUAL BUDGET

  The Executive Committee shall approve the Annual Budget and the budget proposal for
  each action and keep control on the expenses.
9. APPROVAL OF ACCOUNTS

  The Executive Committee, by a majority vote, shall approve the accounts presented by
  the Treasurer.

10. APPOINTMENT OF STAFF

  The EC shall approve the appointment of part time / full time staff to assist the office
  bearers and fix their honorarium.

11. BANK ACCOUNT

  i.    The bank account of the AAA shall be opened only in a Nationalized Bank duly
        approved by the EC.

  ii.   The accounts of the AAA shall be operated, by any two among the Treasurer,
        Resident Secretary and President

  iii. All payments above Rs.1,000/- shall be ordinarily through cheque.

  iv. All payments shall have proper vouchers, and payments above Rs.1,000/- shall be
      signed by the President. Payment less than Rs.1,000/- shall be signed by the
      Resident Secretary.

12. GENERAL

  i.    The Executive Committee Members who do not attend three consecutive meetings
        cease to be EC members and the EC shall have powers to fill the vacancy by co-
        option. The EC member may abstain from the EC meetings on health grounds and
        other genuine reasons, however, with the permission of the President.

  ii.   The EC is authorized to fill up any vacancy in the EC by co-opting any life member.

  iii. All categories of members are eligible to attend and participate in all the functions
       and activities of AAA.

  iv. Any member who wishes to contest in elections should have been a Life Member for
      the past twelve months, immediately preceding the election date, and must have paid
      the membership fee in full with no arrears or dues, of any nature, from him/her to
      AAA on the date of nomination.
                                     AIISH ALUMNI ASSOCIATION

       THE ALL INDIA INSTITUTE OF SPEECH AND HEARING, MYSORE – 570 006
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                          Registered No. ………………… Vide No………….

                                           MEMBERSHIP FORM


NAME:

AGE:                                                           DATE OF BIRTH:

ADDRESS:                                                       SINGLE/MARRIED:

(For Mailing)

1) RESIDENTIAL                               2) OFFICE                  3) PERMANENT RESIDENCE

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QUALIFICATION                                B.Sc (Sp & Hg) / M.Sc (Sp & Hg) / Ph.D / B.S.Ed (HI) /
                                             M.S.Ed(HI)/Diploma (DHLS/HA&ET/TYHI) PG Diploma

BRANCH                                       ………………………………………………………………
YEAR OF PASSING                              ………………………………………………………………
PRESENT DESIGNATION                          ………………………………………………………………
                                             ………………………………………………………………
                                             ………………………………………………………………
                                             ………………………………………………………………
AWARDS/TITLES/HONOURS                        ………………………………………………………………
RECEIVED                                     ………………………………………………………………
                                             ………………………………………………………………
                                             ………………………………………………………………
ANY OTHER INFORMATION         ………………………………………………………………
YOU WISE TO MENTION           ………………………………………………………………
                              ………………………………………………………………
                              ………………………………………………………………
ADDRESS OF ANY OTHER          ………………………………………………………………
AIISH ALUMNI YOU KNOW         ………………………………………………………………
                              ………………………………………………………………
                              ………………………………………………………………


MAIL TO:
           The President
           AIISH Alumni Association
           AIISH, Mysore – 570 006



                                                     Signature

CATEGORY OF MEMBERSHIP
  1) ORDINATY MEMBER                  : Rs.500/-
  2) LIFE MEMBER                      : Rs. 1000/-
  3) NRI MEMBERSHIP/LIFE MEMBERS      : $ 100

				
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