CARE INTERNATIONAL SOUTH SUDAN HUMAN RESOURCE MANAGER SUD/EX/002036 CARE South Sudan is an International NGO working in South Sudan. CARE and its partners work with vulnerable communities to address the underlying causes of poverty and promote peace and development, through its strategic goal to reduce poverty by empowering women, enhancing access to resources and services, and improving governance. CARE South Sudan is looking for a suitable candidate to fill the position Human Resource Manager based in Juba. Job Summary The Human Resource Manager is responsible for implementing and reviewing existing policies and procedures, developing new or revised ways of handling HR management and development functions, and ensuring their proper implementation. S/he works closely with sector, program, and department heads, and establishes appropriate linkages with the sub offices in order to ensure that the HR policies and procedures are adhered to. The incumbent works in collaboration with the Labor Office to ensure recruitment processes and HR policies are in compliance with the Country Law. The HR Manager coordinates all national and international recruitment and ensures proper documentation of the process. SCOPE OF WORK Develop and implement manpower planning, recruitment and selection policies and procedures that support the attraction and retention of high calibre staff. Maintain an open, impartial and effective system for recruitment process. Ensure GED considerations are positively promoted during recruitment procedures. Organize, orient and guide recruitment panels in the process to ensure selection of the 'most deserving candidate'. Coordinate the recruitment process for international staff. Ensure the grading structure for all positions is properly followed Design, plan and implement staff recruitment in accordance with the CARE policies and procedures. This includes liaising with department heads, evaluating and processing employment contracts and extensions, processing staff offer letters, sending out regrets and coordinating orientation to new staff. Ensure HR related issues such as staff placement, orientation, confirmation, leave, retrenchment, transfer, promotion, dismissals, separations, etc. are handled in accordance with established policies and procedures and national Labor Laws. Formulate, update and ensure effective implementation of new staff orientation and training programmes. Carry out staff exit interviews. Be responsible for the preparation of relevant documentation for the timely and correct application for Work Permits for non-national staff through the CO Administrator and file accordingly. Prepare CARE presentations on HR Policies and advise the CO Administrator on all legal cases involving CARE personnel. Oversee accurate, timely and effective administration of staff remuneration. Ensure timely and accurate staff payroll reporting to the finance department and mandatory practice of PAR for all staff Prepare and monitor the budget of the HR department. Coordinate clearance and final dues for separating staff. Administer and control the pay structure and system. Ensure that compensation levels are competitive with market rates and recommend adjustments as appropriate through appropriate salary surveys. Evaluate staff turnover and recommend ways to keep it to a minimum. Handle grievances and investigation with confidentiality and appropriate action. Cultivate sound Employee Relations by undertaking all necessary consultations and negotiations with employee representatives and ensuring effective communication of CARE SS policies. Oversee HR information management by continuous updating of employee database. Provide leadership and guidance to the performance and talent management process, by ensuring the application of best practice standards in respect to performance management, skills development and succession planning. Coordinate the functioning of the Performance Management system. Ensure timely submission of annual appraisals, individual operating plans and mid-year reviews of staff. Provide information to Finance on annual increment of staff both merit and Cola based. Plan, develop, schedule and advise on staff performance management and appraisal calendar to all staff. Maintain staff personal files by ensuring accuracy and completeness of staff employment information regarding personal data, remuneration, benefits and welfare issues and relevant visa and work permits as required. Establish, schedule, monitor and record timelines for Human Resources processes and provide quarterly progress reports. Ubora survey. Supervise, train and offer guidance to staff on HR issues. Periodically review the Performance Management system and pilot new innovative methods in performance development and appraisals. Work jointly with CD/PC and Finance Controller in developing, implementing and enhancing Country Office staff development programmes. In Collaboration with CD/PC and Finance Controller address the day to day staff employment grievances. Supervise, train and offer guidance to staff under his/her responsibilities, including field staff, when applicable. Lead the development, review and implementation of Human Resource policies and procedures. Lead the development, review and implementation of the Human Resource manual and code of conduct. Ensure the HR processes are in compliance with the Government Labor Laws and CARE policies. Ensure staff welfare is fostered to the best of CARE’s ability and within the policy and procedures. Manage staff benefits schemes including medical claims. Coordinate staff insurance covers (GPA & GL) by ensuring that all staff are insured and timely deletion of non existing members occurs. Be the focal person for HR related issues (hospital, medical insurance, links to Nairobi/Kampala) during medical evacuation. Educate and guide CARE SS staff on the relevant operational policies and procedure Ensure confidentiality of records. Generate periodic records and reports such as leave report, staff lists, HR statistics. Handling staff evacuation from South Sudan Participate or commission salary surveys and job evaluation and implement related recommendation / results Work with FC, in processing remuneration changes resulting from performance appraisals. Manage the staff training and development function including the execution of the training needs assessment process, the development of appropriate training interventions and career development plan in coordination with CD and budget holders. Supervise coordination of staff development training plan and implementation of projects and departments. Coach and allocate resources for appropriate training of HR staff to develop their skill and competencies. Ensure timely implementation of new staff orientation/induction. Maintain oversight on organizational initiatives for capacity strengthening of national staff. Maintain contact with CARE academy and assist staff to avail possible learning opportunities. Periodically assess and review CARE’s staff development policy and systems on the basis of feedback from staff and information on how other organizations handle staff development activities. Qualifications and Competencies Bachelor’s degree Human Resources Management. Higher National Diploma in Human Resources Management and/or Business Administration. A Masters Degree in Business Administration or Human Resources Management will be an added advantage. 6 years relevant experience in a Senior Management position in an NGO setting. Wide knowledge of NGO operations and the dynamics of development sector. Understanding of the Labor Laws and CARE policies. Fluent in written and spoken English. Arabic language a requirement. Should be proficient in computer use and its applications. HOW TO APPLY The position will be based in Juba with frequent visit to field locations This position is ONLY open to South Sudan Nationals. Closing date for receiving application will be 28 July 2012. Applications and CVs should be sent by Email to: CARE South Sudan Tongping Area, Off US Residential Road Juba, South Sudan Email: firstname.lastname@example.org Applicants sending their applications through email should clearly mark on the subject “Project Manager. Please at this stage applicants should only send application and CV. Do not attach or send copies of certificates/testimonials. CARE is an Equal Opportunity Employer, promoting gender, equity and diversity and women candidates are strongly encouraged to apply.
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