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       St. Stephen’s College



HEALTH AND SAFETY POLICY




    Discover your Individuality

             St. Stephen’s College
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                                   HEALTH AND SAFETY POLICY


1     POLICY STATEMENT

1.1     Scope

1.1.1     The Board of Management of St. Stephen’s College has a primary objective to provide a
          safe education service and environment for all its stakeholders which includes, employees,
          students, temporary staff, contractors, visitors, neighbours and members of the general
          public.

1.2     Specific Safety Policy

1.2.1     The Board of Management regard the statutory safety and health obligations as minimum
          standard to be achieved throughout all College activities and requires staff and students at
          every level to accept the promotion of high standards in health and safety as a core
          objective.

1.2.2     It is policy that the College will,

           i)   provide and maintain places of work that are, so far as is reasonably practicable, safe and
                without undue risks to health;

          ii)   identify, measure and assess safety and health hazards at work with a view to controlling
                such hazards and establishing safe places of work and safe systems of work;

         iii)   assess the risks to health of harmful substances used by staff and students and introduce
                measures to remove/minimise such risks, so far as is reasonably practicable;

         iv)    provide employees and students with such information, instruction, training and supervision
                as appropriate to ensure their health and safety;

          v)    ensure that all premises, means of access, plant, equipment and vehicles under College
                control are designed, constructed, maintained and used, so far as is reasonably practicable,
                with due regard to health and safety;

         vi)    formulate and adopt Safety Rules which will ensure that employees are safe from any
                potential danger;

        vii)    ensure so far as is reasonably practicable that employees and students follow, where
                applicable, college safety rules and systems of work, maintenance and     operational
                instructions, codes of practice and manuals drawn up to ensure the health and safety of
                themselves and others who may be affected by their actions;

        viii)   ensure that a satisfactory system is maintained for reporting, collecting, analysing and
                presenting information on accidents, incidents and sickness at work in order to facilitate all
                necessary investigation and corrective action;

         ix)    arrange for medical advice to be provided on any aspect of health at work including the
                rehabilitation of employees returning to work following illness or injury;

          x)    arrange for the provision of first aid services to ensure, so far as is reasonably practicable,
                prompt and appropriate treatment of illness and injury occurring during the course of work;



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           xi)       arrange for the suitable training and retraining of first aiders;

          xii)       Promote, through the consultative machinery, joint consultation on health and safety matters
                     to encourage effective participation in such matters by employees.


1.3 Change in the Law

1.3.1          Like all college policies, this policy statement, its associated procedures, and its operational
               guidance, will be revised immediately following relevant changes in the law, notwithstanding any
               proposed review date contained in this document.


2   RESPONSIBILITIES

2.1 General

2.1.1          All staff and students will be responsible for their own health & safety and the health & safety of
               others who may be affected by their acts or omissions.

2.1.2          The organisation for Health and Safety will be as given below.


2.2 Principal

2.2.1          The College Principal, on behalf of the Board of Management will be overall responsible for the
               Health and Safety of all employees and students, for members of the public who may be affected
               by the activities of the college and for persons not employed by the college but who are required to
               enter or work in college premises and will;

         i)       prepare, issue and review as often as may be appropriate a written statement of the general
                  policy with respect to Health and Safety at Work.

        ii)       ensure that members of staff to whom specific Health and Safety responsibilities are allocated
                  have a clear understanding of these responsibilities.

        iii)      ensure that safety objectives are allocated to line management.

        iv)       ensure that line management actively promote employee and student participation in health and
                  safety matters through the consultative machinery.

The College Principal will when determining policy, give safety equal consideration with all other aspects
of policy determination.

2.3 Safety Manager (HR)

2.3.1          The Safety Manager will be responsible for implementation of the college Health and Safety
               Policy with regard to its application within his/her sphere of responsibility. Where this
               implementation may impact upon the responsibilities of other members of the Strategic
               Management Team with similar Health and Safety responsibilities then he/she shall co-ordinate
               activities with that other person to overcome such problems.

2.3.2          The Safety Manager will identify those areas of risk within his/her sphere of operations which
               require the preparation of written procedures or the implementation of special arrangements to


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           ensure health and safety. He/she will ensure that all such arrangements are put in place and that all
           required safety procedures are written and implemented.

2.3.3      The Safety Manager will ensure that:

         i)           each member of staff and all students are aware of the college General Policy Statement on
                      Health and Safety at Work and of this and other related documents;

        ii)           each member of staff is aware of the statutory requirements relating to his/her work activities
                      and complies with these requirements;

        iii)          Workplaces for these staff are maintained in a safe and satisfactory condition with due regard
                      to access, safety.

        iv)           all staff and students are provided with information, instruction, training and supervision as
                      necessary to ensure their health and safety;

         v)           accidents are reported, assessed and action taken to prevent recurrence; all statutory required
                      assessments are carried out;

        vi)           the requirement for safety documentation is identified and all such documentation produced
                      timorously;

2.3.4      All persons to whom duties are delegated must have a clear understanding of these duties and it is
           the responsibility of the person who delegates to ensure that this is so.

2.3.5      Persons to whom duties are delegated will report to the person who has delegated the duties,
           without undue delay, any shortfall in resources which will prevent them from carrying out these
           duties.

2.4 Support Staff Managers

2.4.1      The Heads of Administrative Sections will be responsible for implementation of the college Health
           and Safety Policy in his/her Section and in particular they will:

                i)       keep themselves fully informed on legislation and common law affecting health and safety
                         at work as far as it affects their duties and responsibilities;

               ii)       ensure that all new employees receive adequate safety training and instruction as soon as
                         possible after engagement;

               iii)      ensure that current applicable legislation is understood by all staff in his/her Section;

               iv)       resolve promptly any health and safety problem raised by any member of staff and refer to
                         his/her immediate superior any problem which he/she cannot satisfactorily resolve;

                v)       stimulate interest and enthusiasm for health and safety among all employees and students
                         and encourage their full co-operation;

               vi)       investigate all accidents occurring in their Section and recommend actions to prevent re
                         occurrence;

              vii)       ensure that employees under their control are competent to carry out the tasks allocated;

           viii)         ensure that tools/implements and equipment in their Section are in good order        and    are
                         suitable for the work in hand;


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                ix)    ensure, by the provision of adequate information, instruction, training and supervision that
                       employees and students conduct themselves in a safe and proper manner.

2.4.2          Each Support Staff Manager will identify all activities in his/her Section requiring Risk
               Assessments to be carried out and arrange for the carrying out of those assessments by competent
               persons.

2.4.3          Support Staff Manager will ensure not permit the use of Hazardous Substances within his/her
               Section unless there is a satisfactory COSHH risk assessment for the activity for which the
               substance is to be used.

2.4.4          Each Support Staff Manager will prepare and keep up to date a register of all portable and
               transportable electrical equipment in his/her Section. They will not permit any such equipment to
               be used if faulty or out with its inspection period.

2.4.5          All persons to whom duties delegated will have a clear understanding of these duties and it will be
               the responsibility of the person who delegates to ensure that this is so.

2.4.6          Persons to whom duties delegated will report to the person who delegated the duties, without
               undue delay, any shortfall in resources which will prevent them from carrying out these duties.

2.5 Academic Heads (Development Unit Managers/ Faculty Heads)

2.5.1          Each Academic Head will be responsible for implementation of the college Health and Safety
               Policy in his/her Unit/ faculty and in particular they will:

         i)       keep themselves fully informed on legislation and common law affecting health and safety at
                  work as far as it affects their duties and responsibilities;

        ii)       ensure that all new employees receive adequate safety training and instruction as soon as
                  possible after engagement;

        iii)      ensure that current applicable legislation is understood by all staff in their Unit / faculty

        iv)       resolve promptly any health and safety problem raised by any member of staff and refer to
                  his/her immediate superior any problem which he/she cannot satisfactorily resolve;

         v)       stimulate interest and enthusiasm for health and safety among all employees and students and
                  encourage their full co-operation;

        vi)       investigate all accidents occurring in their Unit / Faculty and recommend          action to prevent
                  re-occurrence;

    vii)          ensure that employees under their control are competent to carry out the tasks allocated;

   viii)          ensure that tools/implements and equipment in their Unit / faculty are in          good order and
                  are suitable for the work in hand;

        ix)       ensure, by the provision of adequate information, instruction, training and supervision that
                  employees and students conduct themselves in a safe and proper manner;

2.5.2          Academic Heads will produce and maintain up to date detailed Health and Safety Organisation and
               arrangements documents for their Unit / faculty.

2.5.3          Academic Heads will identify all activities in their Unit / faculty requiring Risk Assessments to be
               carried out and arrange for the carrying out of those assessments by competent persons.


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2.5.4    Academic Heads will ensure not permit the use of Hazardous Substances within his/her Unit /
         faculty unless there is a satisfactory risk assessment for the activity for which the substance is to be
         used.

2.5.5    Academic Heads will prepare and keep up to date a register of all portable and transportable
         electrical equipment in their Unit / faculty. They shall not permit any such equipment to be used if
         faulty or out with its inspection period.

2.5.6    Academic Heads will prepare and implement a scheme for weekly inspection of premises, plant
         and equipment for which they are responsible. They will maintain a record of these inspections
         showing and deficiencies found and remedial actions taken.

2.5.7    Academic Heads will assist with the monitoring of safety at college by once per term and in
         conjunction with the Safety Advisor, carrying out a safety inspection in a Unit / faculty other than
         their own.

2.5.8    All persons to whom duties delegated will have a clear understanding of these duties and it will be
         the responsibility of the person who delegated to ensure that this is so.

2.5.9    Persons to whom duties are delegated will report to the person who has delegated the duties,
         without undue delay, any shortfall in resources which will prevent them from carrying out these
         duties.

2.6 Senior Lecturers/Lecturers

2.6.1     Senior Lecturers and Lecturers will be following safety related duties;

           i)        to ensure so far as it is within their control a safe and healthy environment for students in
                     their care;

          ii)        to apprise all students of the details of the College Health and Safety Policy and Procedures
                     during their induction and at regular intervals throughout the year;

         iii)        to instruct students in the correct use of safety equipment and protective clothing where
                     necessary and to supervise the use/wearing of it when required;

         iv)         to closely supervise and give specific instruction in safety procedures for operations and/or
                     processes which involve known hazards;

          v)         to take all precautions necessary to prevent the use by any person of a machine or process
                     which is unsafe because of a known defect and to report that defect. In such circumstances
                     the defective machine, equipment or process must be rendered inoperative by whatever
                     means necessary until the defect has been rectified;

         vi)         to initiate appropriate action in the event of an accident by compliance with the college
                     "Accident Reporting and Investigation" procedure;

        vii)         to use only hazardous substances for which there is a Data Sheet and COSHH Risk
                     Assessment for the work to be undertaken;

        viii)        to be aware of and comply with relevant sections of the college Safety Manual.

2.6.2    Additionally it will be the duty of all Lecturing staff to assist in the development of and to comply
         with college Health and Safety Policy. In particular they will:

                i)    assist Senior Lecturers in the preparation of all necessary Safety Rules/Procedures;


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              ii)   assist Senior Lecturers to identify hazards and to carry out Risk Assessments;

              iii) assist Senior Lecturers in the preparation and maintenance of registers of portable and
                   transportable electrical equipment in their Section;

              iv) assist Senior Lecturers in the preparation and implementation of a system of weekly safety
                  inspections;


2.6.3      All persons to whom duties delegated will have a clear understanding of these duties and it will be
           the responsibility of the person who delegated to ensure that this is so.

2.6.4      Persons to whom duties delegated will report to the person who delegated the duties, without
           undue delay, any shortfall in resources which will prevent them from carrying out these duties.

2.7 All Employees

2.7.1      It will be the duty of all employees to:

    i)     take reasonable care for the health and safety of her/himself and of any   other   person who may
           be affected by their acts or omissions at work;

    ii)    as regards any statutory duty or requirement imposed on his employer or any other person to co-
           operate with him so far as is necessary to enable that duty or requirement to be performed or
           complied with;

 iii)      not interfere with or misuse anything provided in the interests of health, safety or welfare;

 iv)       report any accident in accordance with college procedures.

    v)     not use faulty equipment or equipment known to be out with its routine inspection.

 vi)       be aware of and comply with relevant sections of the College Safety Manual.

2.7.2      All persons to whom duties delegated will have a clear understanding of these duties and it will be
           the responsibility of the person who delegated to ensure that this is so.

2.7.3      Persons to whom duties delegated will report to the person who delegated the duties, without
           undue delay, any shortfall in resources which will prevent them from carrying out these duties.

3         REGULATIONS
3.1 Policy of the Board

3.1.1      Safety will be an integrated function of college management and each manager will be responsible
           for safety performance in his/her sphere of operation: The active co-operation and understanding
           of all staff and students will be a vital element of the college's safety effort. The avoidance of
           accidents will be a common interest of all staff and students.

3.1.2      The Board of Management will require college staff to:

             i)     comply with spirit all current health and safety legislation, approved codes of practice
                    and authoritative guidance literature.

             ii)    recognise that safety is a key area of management demanding the control and      application
                    of modern management techniques.

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                iii)      seek the active support and co-operation of all employees and students in the pursuit and
                          maintenance of standards that are exemplary to the     education sector.

3.2 Key Areas for Success

3.2.1          Safety will be a major consideration in all aspects of college activities including planning, design,
               purchase, operations, maintenance and curriculum. Accidents are preventable and their occurrence
               demands immediate investigation and timely remedial actions. Key areas for successful
               management of health and safety will be as follow:

         i)            buildings, systems and equipment designed, maintained, operated and monitored to high
                       standards of safety.

        ii)            Information, instruction, training and supervision for all employees and students in order to
                       ensure that high standards or personal performance with regard to health and safety are
                       achieved.

        iii)           regularly reviewed, maintained and monitored safety programmes which incorporate
                       appropriate targets to stimulate high standards of health and safety within the college.

        iv)            encouragement for full and effective joint consultation on health and safety matters with
                       employees and others where appropriate.

3.2.2          Organisation and Arrangements for Safety

               The Principal will be responsible for managing the implementation of the college Safety Policy in
               all activities. Heads of faculty and support staff managers will be responsible to the Principal for
               the implementation the college detailed safety policy. In order to demonstrate compliance those
               directly responsible to the Principal will be required to publish and maintain detailed organisation
               and arrangements documents which will ensure the success of the Health and Safety Policy. These
               documents will be brought to the attention of all employees and students.

3.3 Safety Action Plans

         Each strategic, academic and support staff manager will be responsible to the Principal for ensuring
         that all Sections for which he/she is responsible have Safety Action Plans, which they have
         approved, setting out specific tasks and objectives for the current academic year and for monitoring
         their successes and failures.

3.4 Safety for Students

    1. Safety will be an integrated function of college management and each manager will be responsible
       for safety performance in his/her sphere of operation. The active co-operation and understanding
       of all students will be a vital element of the college's safety effort.

    2. The avoidance of accidents will be a common interest of all staff and students.

    3. The Board of Management aim will be that all students :

         i)       Comply with the spirit as well as the letter of current health and safety legislation, approved
                  codes of practice, authoritative guidance literature and college safety rules;

        ii)       recognise that each person is responsible not only for his/her own safety       but also for the
                  safety of anyone else who could be affected by his/her acts or omission


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    iii)      not interfere with or misuse anything which has been provided by the college in the interest of
              health, safety or welfare.

4.6 Monitoring Safety Performance
     The Principal will carry primary executive responsibility for health and safety management.

           The Board of Management of the college through its Health & Safety Committee will monitor
           safety performance. Accountability for monitoring effectiveness across the college will be
           delegated to each academic and support staff manager.

           Overall monitoring of safety performance will additionally be carried out by an external audit team
           appointed by the college Principal. This external monitoring role must in no way replace the
           monitoring of safety by local management.

4   IMPLEMENTATION and REVIEW
4.1 Promulgation of New/Revised Policy
     A copy of the scope, policy will be produced annually in a leaflet entitled ‘The Management of
     Safety’. All staff will be required to sign a sheet upon receipt of the document; Health & Safety
     Manuals.

4.2 Review

     This draft will be reviewed on an annual basis. Changes to legislation which affect this policy will
     necessitate an immediate review.

5   OPERATIONAL GUIDANCE

     Further information, guidance or advice on the implementation of this policy will be made available
     on request to the Health and Safety Advisor. Annual auditing, to apprise the Health & Safety Group
     of compliance, will be carried out on a faculty/Unit basis by the Health & Safety advisor.



     Kavita Iyer
     Principal
     St. Stephen’s College
     (on behalf of the Board of Management)




                                               St. Stephen’s College

				
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