Microsoft Office Word 2003 by wuyunyi

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 Microsoft Office Word 2003


Tutorial 2 – Editing and Formatting a
              Document



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                  Check spelling and grammar


• Word's Spelling and Grammar checker highlights
  typing errors in red and grammatical errors in
  green as you type.
• If you open an existing document, you can still use
  the checker to locate errors.
• As the checker proceeds through the document, it
  will stop at each error it finds and suggest one or
  more possible corrections.

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The Spelling and Grammar dialog box




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                         Proofread your document

Although the Spelling and Grammar checker can find obvious mistakes in your
document, you should always proofread the document very carefully. In the
figure below, the word “too” is written where it should be “two”. Since “too” is
spelled correctly, it is not flagged as an error, but it is still incorrect.




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                              Select and delete text

• You can use different methods to select text with the
  mouse or keyboard.
• Use the mouse to quickly select any amount of text—a
  letter, a line, or the entire document.
• To select a single line or more, click in the selection bar,
  which is the blank space in the left margin where the
  cursor turns into an arrow.
• After the text is selected, you can perform many actions,
  including deleting the highlighted text by pressing the
  Delete key.

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               Move text within the document


• The ability to move text within a document is a
  timesaving editing feature.
• Moving text, compared to retyping the same
  amount of text, makes it much easier to reorganize
  a document.
• Dragging and dropping text enables you to move
  small or large amounts of text with a few mouse
  clicks.

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                                      Drag-and-drop text

To drag and             Next, press and hold down the                     Finally, drag the text
drop text, first        mouse button until the pointer                    to its new location
select the text to      changes into the drag-and-drop                    and release the mouse
be moved.               pointer shown below.                              button.




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                        Cut, copy and paste text

• Cutting or copying and then pasting text is another
  way to move text from one location to another.
   – Cutting text removes it from its original location
   – Pasting places it in a new location
   – Copying leaves the text in its original location, but
     places a copy of the text in the new location when you
     paste
• Cut and copied items are stored on the Clipboard.
• In Word 2003, a maximum of 24 items can be
  stored on the Clipboard.
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                 Using the clipboard




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                            Find and replace text

• The Find feature enables you to locate a word or phrase in
  a document.
• The Replace feature enables you to automatically change
  the word or phrase after it is found.
• You can set the options to automatically replace every
  occurrence of the text or to only replace individually
  selected occurrences.
• Delete a recurring word by searching for the word and
  replacing it with nothing or a space.
• You can also change the document's appearance by
  replacing a font, a special character, or the appearance of
  the text (bold, italic, etc.).

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               Use Find and Replace




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                Change margins, line spacing,
              alignment, and paragraph indents

• Margins affect the amount of white space between the type
  and the edge of the paper.
• Line spacing, which you can change using the Line
  Spacing button on the Formatting toolbar, determines the
  amount of white space between lines of type.
• Text alignment identifies how the text lines up between the
  left and right margins.
• Paragraph indents change where text starts and stops on
  each horizontal line without changing the margins.
• Indents are most often applied to the first line of a
  paragraph, but entire paragraphs can be indented for
  various reasons.

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         The Page Setup dialog box




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        Use the ruler to set margins




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                 Modify line spacing




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              Indenting a Paragraph




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                 Align text using the
                 Formatting toolbar




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                           Copy formatting with
                            the Format Painter

• The Format Painter copies formatting from one
  paragraph to another in three steps:
   – Select the entire formatted paragraph
   – Click the Format Painter button (double-click to apply
     the format to multiple items), and then use the mouse
     pointer to select the item(s) you want to format
   – Click in the paragraph to be formatted. The format is
     copied to the second paragraph
• Click the Format Painter button again to turn the
  function off.
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           Using the Format Painter




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           Emphasize points with bullets, numbering,
              boldface, underlining, and italics

• Bullets and numbers make lists stand out from the rest of
  the document.
• Click the Bullets or Numbering button on the Formatting
  toolbar to add bullets or numbers to each paragraph.
• If you add or remove an item in a numbered list, Word will
  automatically adjust the numbers.
• Text can also be emphasized and made clearer through the
  use of bolding, underlining, and italicizing.



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 Use a bulleted list to organize data




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                  Change fonts and adjust font sizes

• Important text, such as titles or headings, should look different from
  the regular text in a document.
• Do this by making the title or headings larger or selecting a different
  font.
    – Fonts are classified as serif or sans serif
    – Traditionally, documents use a serif font for the main text and a sans serif
      font for headings
• Draw attention to specific words by using the buttons on the
  Formatting toolbar to make the words bold, underlined, or italic.
• A quick way to alter either the font or the font size is to access the font
  list or the font size list. These drop-down lists allow you to quickly
  change the font/font size.

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              Choose a font from the
               Formatting toolbar




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                   Previewing Formatted Text


• It’s helpful to preview a document after formatting
  it, because the Print Preview window makes it
  easy to spot text that is not aligned correctly.
• To preview and print a document, press
  Ctrl+Home, click the Print Preview button on the
  Standard toolbar, click the One Page button on the
  Print Preview toolbar, and examine the document.
• Click the Print button on the Print Preview
  toolbar.
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        Previewing Formatted Text




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                     Add a comment to a document

• A comment is an electronic way of attaching a note about a certain
  word or section of the text, much as you would write a note in the
  margins of a paper document.
• You can insert, edit, and delete comments without affecting the
  document.
• Insert comments at any point in the text.
• Select sections of the text to indicate that your comment references all
  of the text selected.
• Comments can also be viewed as ScreenTips or, if you alter the default
  settings, as margin notes.




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                  Adding a comment




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                 Using the Research Task Pane


• The Research task pane provides a number of
  research tools, including a thesaurus, an Internet
  search engine, and access to the Encarta
  Encyclopedia and Dictionary
• To take full advantage, your computer must be
  connected to the Internet
• Select the text you wish to research, and click the
  Research button on the Standard toolbar

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     Using the Research Task Pane




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