Department of Finance Tel (914) 654-2072
515 North Avenue Fax (914) 654-2344
New Rochelle, NY 10801 Writer's Tel (914) 654-2353
City of New Rochelle
REQUEST FOR QUOTATION
To: All Prospective Bidders BID SPEC No. 4583
For DATE SENT: November 30, 2004
Multi Body Truck DATE DUE: December 21, 2004
NOTE: Bids are due by 3:00 p.m.
No late bids will be accepted!
Respond to: City of New Rochelle
Purchasing Office/Dept of Finance
515 North Ave.
New Rochelle, N.Y. 10801
INSTRUCTION FOR RESPONDING TO THIS BID
1. Vendors interested in bidding on the referenced items should read the entire document. The
vendor must complete all sections of this document including the VENDOR DATA SECTION and
sign where indicated. Your signature identifies your acceptance of all terms and conditions herein.
2. All vendors must fill in the prices being requested in the places and formats indicated. All blank
spaces in said bid shall be filled in and no changes shall be made in the phraseology, or in the items,
terms and conditions contained therein.
3. Completed bids shall be mailed to the address indicated at the top of this page. Only sealed bids
received hard copy will be considered. Faxed or emailed bids are NOT PERMITTED.
4. Please indicate the bid specification number and due date on the outside of your submitted bid
5. The City of New Rochelle is a sponsor of the Westchester Affirmative Action Equal Employment
Agreement and encourages all minorities to submit bids. Firms qualified and certified as Minority
Business Enterprises (MBE) and Women Business Enterprises (WBE) are strongly encouraged to
Instructions, Terms and Conditions, Spec. #4583
1. Submission of Bids
Each bid must be in a separate sealed envelope, clearly labeled with vendor name, bid number and due date and addressed to City of
New Rochelle, Department of Finance-Purchasing Office, City Hall, New Rochelle, New York 10801. All bids must be properly
signed and received by the time and date specified in order to be valid.
2. Award of Bids
Awards will be made, if at all, to the "lowest responsible bidder" meeting the specifications. The City reserves the right to reject any
and all bids or portion thereof, or any bids that are vague, incomplete or indefinite.
3. Withdrawal of Bids
The submission of the bid proposal shall constitute an irrevocable offer which shall remain in full force and effect until the bid
proposals received by the City are either accepted or rejected. Proposals may be withdrawn at any time prior to the bid opening.
4. Bid Deposits
Bid deposits, if required, will be returned to unsuccessful bidders after the bid has been awarded. A successful bidder's deposit will be
returned after a written contract has been executed, or after a performance bond, if required, has been accepted by the City.
5. Bid Format
Bidders are advised to become familiar with all conditions, instructions and specifications governing this bid. Once the award has
been made, failure to have read all the conditions, instructions and specifications shall not be cause to alter the original bid.
All bids must be priced per unit specified in the bid specifications or on the bid form submitted, and must be signed and dated. In the
event of a discrepancy between the unit price and extension, the unit price will govern. No exceptions will be allowed with regard to
errors made in the computation of a bid.
Purchases by the City of New Rochelle are not subject to any federal, state or local taxes. Do not include any of these taxes when
bidding or invoicing. Exemption certificates will be furnished upon request.
Any deviation from specifications or indicated brand shall be clearly stated and fully explained by accompanying specification sheets
with submitted bid. Samples shall be supplied by the vendor, at no charge to the City, upon request. The City reserves the right to
accept equals approved by it. If exception to indicated brand is not noted, bidder is required to deliver brand specified.
7. Delivery of Product
All delivery are to be considered inside delivery to locations as specified by the authorized City agent. All items must be guaranteed
against faulty material and workmanship and delivered as such. Deliveries of incorrect or faulty items will be rejected and returned at
vendors’ expense. Failure to deliver within the specified time maybe cause for cancellation of the order.
8. Shipping Terms
Shipping terms will be considered F.O.B. Destination and without charge for containers, packing, etc., unless specified on the bid and
the cost thereof quoted.
9. Payment Terms
The City of New Rochelle shall pay invoices at net 30 days after receipt of invoice and of material; whichever is later, unless alternate
terms are indicated on the bid.
10. Collusion Clause
By submission of this bid, each bidder and each person signing on behalf of any bidder certified, and in the case of a joint bid, each party thereto
as to its own organization, under penalty of perjury, that to the best of its knowledge and belief:
A. the prices in this bid have been arrived at independently without collusion, consultation, communication or agreement, for the
purpose of restricting competition, as to any matter relating to such prices with any other bidder or any competitor; and
B. unless otherwise requires by law, the prices which have been quoted in this bid have not been knowingly disclosed by the
bidder prior to the opening, directly or indirectly, to any other bidder or to any competitor; and
C. no attempt has been made or will be made by the bidder to induce any other person, partnership or corporation to submit or
not to submit a bid for the purpose of restricting competition.
The bidder certifies that this bid is made without any connection with any other person making a bid for the same purpose, and is in
all respects fair and without collusion or fraud, and that no elected official or other officer or employee or person whose salary is
payable in whole or in part from the city treasury is directly or indirectly interested therein, or in supplies materials and equipment to
which it relates, or in any portion of the profits thereof.
11. The City of New Rochelle is a sponsor of the Westchester Affirmative Action Equal Employment Agreement and encourages all
minorities to submit bids. Firms qualified and certified as Minority Business Enterprises (MBE) and Women Business Enterprises
(WBE) are strongly encouraged to submit bids.
STATEMENT OF NO BID
RETURN THIS FORM ONLY IF YOU ARE SUBMITTING A "NO BID"
It is the intent of the City of New Rochelle to afford all
suppliers an equal opportunity to bid on all commodities, operating
supplies, equipment and/or services as listed in this
In the event your firm declines to bid, kindly advise the City of
New Rochelle Purchasing Department to that effect by completing and
returning this document.
City of New Rochelle Purchasing Department,
We, the undersigned, have declined to bid on your Request for
Quotation/Proposal, Multi Body Truck
Specification No. 4583 to for the following reasons:
_____We do not offer this product/service
_____We are unable to supply the product/service at
_____We are unable to meet the specifications
_____We are unable to meet the bond requirements
We understand that if the no bid letter is not executed and
returned our name may be deleted from the list of qualified
bidders for the City of New Rochelle.
Misc/nobid (rev 2/98)
It is the intent of this document to describe one Swaploader or equal, Hydraulic Hook Hoist, Dump body,
Material Spreader, Snow Plow and Central Hydraulic System mounted on a Ford, or equal, chassis.
This body shall be built to the manufacturer’s standard. It shall be equipped with the manufacturer’s
equipment and accessories that are included in the advertised and published literature for the unit. No such
item of equipment or accessories shall be removed or omitted for the reason that it was not specified in the
bid. The successful bidder shall deliver to the City of New Rochelle, a new and previously unused unit in
complete working order, which meets or exceeds the various specifications and requirements described herein.
All components in this system shall be domestic manufacture.
In addition, the items listed below shall be considered as part and parcel to the bid and the property of the City
of New Rochelle.
1. Specifications - in the event an alternate is bid vendor shall at the time of the bid submit two (2) copies of
the technical description of the unit and components he / she proposes to furnish. (i.e. chassis, hydraulic
system, coating system, ) Said representations should be sufficiently detailed so as to address this bid on
an item-by-item basis. Specifications submitted by vendors shall be instrumental in substantiating
compliance with this bid.
2. Brochures - for the purpose of evaluation each vendor shall at the time of the bid submit two (2) copies of
manufacturers color brochures depicting currant production model, by means of photograph, of the unit
and components he / she proposes to furnish. (Xerox, Fax Copy, or Artist sketch not acceptable.)
Brochures should be sufficiently details so as to clearly illustrate general arrangement and fabrication of
the chassis, hydraulic system, and coating system.
3. Coating Samples - for the purpose of evaluation each vendor shall, at the time of the bid, for each alternate
proposed, submit both wet and dry sample of the rust preventive, abrasion resistant coating he / she
proposes to furnish.
4. Warranty- Copy of manufactures warrantee shall be included at the time of bid
Failure on the part of any bidder to comply with each of the aforementioned mandatory requirements may
result in the rejection of his or her bid.
In the event an alternate is bid, the City reserves the right to request a demonstration within 10 days of
notification. Demonstration will be conducted within the City of New Rochelle, free of charge. Failure on the
part of any vendor to comply with request for demonstration may result in disqualification of his / her bid.
Delivery may be a factor of prime importance in the award of this bid. Vendors must state guaranteed delivery
date in days. Failure to do so may result in disqualification of bid.
TERMS OF PURCHASE
The City of New Rochelle reserves the right to award this bid to the lowest responsive and responsible
bidder(s) who presents a quotation that best meets the specifications as listed herein and represents the most
beneficial procurement as determined by the City. The quality of the equipment to be supplied, suitability of
intended use, delivery terms, guarantee clauses and expected delivery date shall be taken into consideration in
the award process. Award may be made in part or in whole as determined solely by the City.
The successful bidder must deliver to the City of New Rochelle a new and previously unused unit in complete
working order, which meets or exceeds the various specifications and requirements described herein.
All documentation and specifications requested in the "SUBMITTALS" section of the bid must be sufficiently
detailed so as to address this bid on an item-by-item basis. Specifications submitted by vendors shall be
instrumental in substantiating compliance with this bid.
In the event an alternate is bid; the City reserves the right to request a demonstration within 10 days of
notification. Demonstration will be conducted within the City of New Rochelle, free of charge. Failure on the
part of any vendor to comply with request for demonstration may result in disqualification of bid.
The successful bidder shall be paid after receipt and acceptance of items by the City of New Rochelle Fleet
Manager and submission of an invoice accompanied by a completed City of New Rochelle Standard Claim
All terms, conditions and requirements as set forth in this request for proposal must be satisfied as of the date
of bid submission. Bid responses will only be accepted from thoroughly competent, experienced and
financially qualified contractors according to the qualification requirements as listed herein and successful
fulfillment of said requirements as determined by the City of New Rochelle.
Please complete the following qualification and requirement questions as provided for herein. Respondents are
responsible for submission of accurate, adequate and clear descriptions of the information requested.
Omissions, vagueness or inaccurate descriptions or responses shall not be interpreted in favor of the bidder
and shall be grounds for bid rejection.
The bidder must submit documentation with their response demonstrating that they are an authorized dealer
for the manufacturer’s equipment specified, including, but not limited to the chassis, body, and snow plow.
All bidders must supply at least three (3) references, including contact persons name, address and phone
number for which they have provided similar equipment.
Firm Description Contact Person Phone #
Does your response comply with this requirement?
The bidder must identify their service location or an authorized service facility within twenty-five (25) miles
of the City of New Rochelle, staffed with qualified servicemen and with provisions for storing a representative
supply of parts for the equipment offered and with provisions for securing parts from the manufacturer(s)
within a reasonable length of time.
Contact person’s name and phone number when service is required
Please provide the following information:
a) Name and title of executive in charge________________________
b) Name and title of supervisor _______________________________
c) Years of experience in business_____________________________
d) Contact person(s) and telephone & fax number(s) that shall be contacted.
ADDITIONAL TERMS AND CONDITIONS
1) Equipment offered under this Request for Quotation should be new, standard production models of the latest design in
2) Materials shall be of good commercial quality for the intended service and shall be produced by use of
current manufacturing processes. Material shall be treated to resist rust, corrosion, and wear as per industry
standards and as specified herein.
3) The City reserves the right to waive any minor deviation in proposal responses received when such waiver
is in the best interests of the City.
4) All parts not specifically mentioned which are necessary to provide a complete and operational unit shall be
included in the bid and shall conform in strength and quality of material to the unit, which is specified herein.
5) In addition the items listed below shall also be considered as a mandatory part and parcel to the bid, and the
property of the City of New Rochelle.
a. Specifications - for the purpose of evaluation, each vendor shall at the time of the bid provide two
copies of a technical description of the unit he/she intends to furnish. Said representation should be
sufficiently detailed so as to address the bid on an item-by-item basis. Specifications submitted by
vendors shall be instrumental in substantiating compliance with this bid.
b. Brochures - for the purpose of evaluation, each vendor shall at the time of the bid provide two (2)
copies of manufacturer’s color brochure depicting current production model by means of a
photograph. (Xerox, Fax Copy, or Artist’s Sketch not acceptable). Brochure should be sufficiently
detailed so as to clearly illustrate general arrangement and fabrication of the unit to be supplied.
6) Failure on the part of any bidder to comply with each of the aforementioned mandatory requirements may
result in the rejection of his or her bid.
7) In the event an alternate is bid, the City reserves the right to request a demonstration within 10 days of
notification. Demonstration will be conducted within the City of New Rochelle, free of charge. Failure on the
part of any vendor to comply with request for demonstration may result in disqualification of his or her bid.
8) Delivery may be a factor of prime importance in the award of this bid.
Manufacturer shall provide service manuals and parts book for each unit supplied.
Manufacturer shall be engaged in the production of units of this type while operating under the same business
name for a period of no less than three (3) years.
Bidder shall state his normal warranty and extended warranty where available.
Bidder shall furnish complete parts, maintenance, and operator's manual with each body sold.
The following list of items must be included with your bid response. Failure to provide any of the
documentation requested may result in bid rejection.
a) Product Specifications
b) Product Brochures
c) Product Manuals
d) Product Warranties
e) OSHA Material Safety Data Sheets
f) Two (2) copies of the technical description of the unit and components furnished.
g) Two (2) copies of manufacturers color brochures depicting current production model, by means of
photograph, of the unit he/she proposes to furnish. (Xerox, fax, copy, or artist sketch not acceptable.)
h) A comprehensive list must be included with your response describing any and all deviations in your
proposal from the terms, conditions, requirements and specifications detailed herein on your letterhead.
Each deviation listed must include a comparison of the detailed specification of the item proposed verses
the item specified herein and a statement of how the item meets or exceeds the requirements.
Delivery date may be a factor of prime importance in the award of this bid. Vendors must state their best
guaranteed delivery date in days. Failure to do so may result in disqualification of bid.
The equipment offered must be quoted with all installation and delivery charges included.
DELIVERY POINT: City of New Rochelle Central Garage
224 E Main Street
New Rochelle, N.Y. 10801
Attn : Richard Fevang, Fleet Manager
914 235 3765
Each bidder must state the number of calendar days required for delivery of the completed equipment. In
the event successful bidder fails to make delivery in specified time, the City reserves the right to cancel
this contract. If the contract is so canceled, the successful bidder will have no recourse nor be entitled to
any remuneration for any expenditures or cost incurred prior to the date of such cancellation. Extensions
of time required for delivery, if delays occur, may be granted by the City of New Rochelle Fleet Manager
upon written petition by bidder. The City reserves the right to impose liquidated damages in the amount of
one hundred (100) dollars per calendar day for each day that the apparatus is delivered after the expected
Each proposal must be secured by a deposit of cash, certified check, bid bond, or annual guaranty bond from an approved
bonding or insurance company, authorized to do business within the State of New York, in an amount not less than five percent
(3%) of the TOTAL AMOUNT BID.
The contractor, upon notice of award, must furnish a Performance Bond in an amount equal to 100% of the
Specifications: Ford Super Duty Cab and Chassis Model F-550 4 X 4 with Dual Rear Wheel or
Equal with Hook Lift
Please indicate compliance with specs by marking YES or NO on each line item.
2005 Model Year
Cab to Axle: 84” __________
Wheelbase: 164.8” __________
GVWR: 19,000 lbs. Minimum __________
Fuel Tank Capacity Single Mid ship 19 Gallon __________
6.0 Liter V-8 Diesel (Minimum) __________
325 HorsePower at 3300 RPM. (Minimum) __________
560 ft.lbs. Torque at 2,000 RPM. __________
Cooled EGR with Super Engine Cooling __________
Fuel Line Heater __________
Engine Block Heater __________
Varialble Response Turbo Chargerr __________
Hydraulic valve lash adjustment __________
4- Valves per Cylinder __________
High Pressure Hydraulic Rail Fuel Injection System __________
Overhead valve design with a single mounted block mounted camshaft __________
Stainless Steel Exhaust __________
Automatic Electronic Torque-Shift 5- Speed with over drive__________
P.T.O Provisions __________
Fluid Capacity 17.1 Quarts __________
Fully Electronic solenoid of clutches __________
Ratio: 1st: 3.09 2nd 2.20 3rd 1.54 4th 1.00 5th .71 Reverse-2.88 __________
External mounted spin-on oil filter __________
XL Trim Package __________
Conventional Cab __________
Heavy Duty Interior __________
Grill Molded Plastic __________
Full Bench Seat __________
Tinted Glass __________
Am/Fm Stereo Radio __________
Front Tow Hooks __________
Intermittent Wipers __________
Deluxe Heater and Defroster __________
Light Group __________
Exterior Mirrors Trailer Tow Type __________
Aero Head Lamps __________
Dual Air Bag Drivers Side __________
Up-fitter Switches (4) Aux. Switches __________
(2) 10-Amp and (2) 30 Amp with relays
Front Axle and Suspension:
7,000 lbs. Capacity Minimum __________
Solid Mono Beam __________
1 3/8 “ Gas Shock Absorbers __________
Front Stabilizer Bar __________
7000 lbs. Front Leaf Springs Minimum __________
Heavy Duty Front Shocks __________
4 x 4 Drive System Front All wheel Drive __________
Dash Mounted Switch
Dual Rear Wheel __________
13,500 lbs. Capacity Minimum __________
Gas Pressurized Shocks __________
Rear springs 13,500 lbs. __________
Ratio: 4.88 __________
Torsion bar __________
Rear Stabilizer Bar __________
Heavy Duty Service Suspension Package __________
Limited Slip __________
Include Payload Upgrade Package __________
Alternator: 130 Amp __________
Batteries: 78 Amp. 750 CCA M/F Dual __________
Tires: LT225/70R 19.5 (F) All Season __________
Rims: Steel Disc All Around 8-Hole Stud 19.5”x 6 __________
Spare Rim and Tire __________
Four Wheel Disc with Anti-Lock feature __________
Front Rotor 14.53 “ __________
Rear Rotor 15.55 “ __________
4 Wheel Anti-Lock Feature __________
Power Assist Hydro Booster __________
Paint: Per Customer Specifications __________
Cab Manufactures White.
Bumper to Bumper 36 Months / 36000 miles , Corrosion Perforation 60 months/Unlimited Mileage/
Powertrain 36 Months/36000 Miles / Road Side Assistance 36 Months/36000 Miles.
Chassis being offered must be supplied by an authorized Dealer and must
Be certified as a New York State Inspection Station. And must be Diesel
Certified by Engine Manufacture. __________
A. HYDRAULIC HOOK HOIST MECHANISM
SwapLoader model SL-95 or equivalent
HOOK LIFT SYSTEM
Minimum of 9,000 pounds lifting and dumping capacity.
The hook lift shall have a minimum of 58 degree dump angle, on a 40" truck frame height chassis.
Hook lift not to exceed 1,600 lb. in shipping weight.
Hook lift must be able to handle skid-mounted containers/bodies with sub frame lengths of 10
through 13 feet.
The skid-mounted containers/bodies must be supported by flanged rollers at the rear of the hoist. The
rear-flanged rollers must have a minimum diameter of 6 ¼”.
The flanged rollers at the rear of the hoist must be designed to accommodate bodies/containers with
outside sub frame rail widths of 41 5/8”.
The hook to rear roller dimension to be 116”in length.
Dump/load cylinders are double acting, twin cylinders, sized for unit capacity with double integral
counterbalance valves. Dump/load cylinders to be a minimum 4” bore by 38" stroke and
manufactured in the USA.
Telescoping JIB section shall be double acting, single cylinder sized to unit capacity with a single
counterbalance valve. JIB cylinder to be a minimum 2.5" bore by 24" stroke and manufactured in the
The hook lift JIB must be capable of hydraulically sliding the body/container horizontally on the
chassis, without lifting off the hoist frame rails, to adjust weight distribution while remaining in the
Must have a JIB lock out valve to prevent JIB operation while in the dump mode.
JIB hook to be capable of reaching rearward to A-frame lifting bar by double articulating hinge points
in the hoist mechanism.
All lift sections must lock into a common rigid full-length frame to support the body/container when
dumping. This must be accomplished by mechanical operated latches, which lock the mast without
relying on gravity, or hydraulic locks.
MAINFRAME OF HOIST
The mainframe of the hoist is to be constructed of a “Z” rail configuration. The “Z” rail mainframe is
to be a maximum of 5.5” in height and constructed of 3/16” grade 50 steel.
Hoist “Z” frame rails to include a minimum of 6 (3 per side), 11 ¾” X 2 ¾” X ½” nylatron wear pads
at the front of the “Z” for front body/container support. This nylatron pad will allow the
containers/bodies to slide back and forth on the rail of the hoist with ease. Metal to metal contact (the
metal sub frame of the container/body ride on the sub frame of the hoist) will not be allowed.
HOOK LIFT SYSTEM
The complete mechanism, including hydraulics, to be made in the U.S.A. with service and parts
Must have integral slide through lock down plates to secure body to hook lift in dump and transport
positions, to accommodate different length bodies and to allow for weight distribution changes while
remaining in the body locks when in the transport or in dump cycle.
JIB Hook height 35.63” inches from the bottom of the long sills to the bottom of the hook.
Hook-lift must be able to pick up body or container resting on a grade 5" below the grade the truck is
on (assumes 40" truck frame height).
JIB hook to be so designed to secure body to hoist without the need of a security safety latch.
JIB hook to be permanently welded to JIB. (No bolt on JIB hook will be accepted)
BODY / CONTAINER SUB-FRAME
The “A” frame of the container/body shall be constructed to allow the hook lift operator to approach
and load the container/body on the truck chassis from an angle.
The skid-mounted container/body must have integral slide through lock down plates to secure body to
hook lift in dump and transport positions, and to accommodate different length bodies or weight
distribution changes while remaining in the body locks.
The complete mechanism, including hydraulics, will be factory warranted free of defects in material
and workmanship for a period of thirty-six (36) months on parts, 90 days on labor from the date of
Hoist must be capable of being mounted to a truck chassis of 78" to 96" cab-to-axle dimension.
Truck frame to have RBM of 350,000 in.-lbs. per frame rail (700,000 in.-lbs. total).
For the lowest chassis to hoist clearance the chassis fuel tank shall be front saddle mounted, no rear
B. Dump Body
Shall be mounted on its own subframe described above.
Shall be 10’ body
Shall be 84” wide inside
Shall have 13” sides
Shall have 42” head sheet
Shall have 13” tailgate
Shall have 10 gauge hi-tensile steel floor
Shall have 10 gauge hi-tensile steel sides
Shall have 10 gauge hi-tensile steel tailgate
Shall have fully boxed tailgate
Shall have two vertical boxed braces on tailgate
Shall have 105 heavy hardware
Shall have sloped lower brace on tailgate
Shall have 2” floor to side radius
Shall have 2 ¾” side board gussets on head sheet
Shall have stake pockets in top rail of body
Shall have hold down chain on tailgate
Shall have bracket to allow for adjustment on tailgate spreader application
Shall have 3” channel crossmembers
Shall have 7” channel longitudinals boxed
Shall have two 8” rollers at rear of body for unloading
C. Material Spreader
Manufacturer – Highway Equipment
Model – E2020XT 10’ Stainless Steel or equivalent
The spreader required under these specifications shall be of a heavy duty self-contained, hopper – type
Shall have interchangeability with spreaders currently in the fleet.
This unit shall consist of a 304-2B bright finish stainless steel body, feed conveyor, spinner disc,
power drive, all components and all hardware necessary to make a complete operating unit.
It shall be capable of uniformly spreading sand, cinders, salt, calcium chloride, or mixtures of each up
to a width of forty feet.
Bidders must submit with their bid complete specifications on the unit they propose to furnish.
Bids with exceptions to these specifications throughout this specification will conform to ASTM
standards. The use of any other standards will not be considered.
Shall be mounted on its own subframe described above with rollers and cut to length to protect
spinner in stowed position.
The body shall be of all welded 304-2B bright finish stainless steel construction and not less than 5.2
cubic yards struck capacity.
The inside length is not to be less than 10 feet.
The overall height of the body is to be not greater than 50”.
The inside width to be not less than 82”.
The body sides shall have not less than forty-five (45) degree pitch to insure free flow of material to
Shall have triple bend radius to transition from vertical to 45 degree slope so as to create better
material flow and to reduce stress on stainless.
The sides and end gate are to be a minimum of 12 –gauge 304-2B bright finish stainless steel.
Both front and rear end gates shall be tapered 23 degrees to relieve pressure to the conveyor.
The body shall be rigidly constructed and the entire top of the body is to be 2-1/4” x 1-1/8” channel
formed for additional support.
In an effort to have the body sides provide maximum support to the conveyor longitudinals aft of the
body, it shall be required that the lower portions of the side sheets are in contact with the sills for the
entire length of the sills.
The body sills shall be of at least 10-gauge 304-2B bright finish stainless steel with longitudinal
flanges supported on 3” x 1-1/2” x 7 – gauge 304-2B bright finish stainless rectangular tubing cross
There shall be an adequate number of 12- gauge 304-2B bright finish stainless steel body supports
rigidly tying in the tubular cross still with the body sides to give the highest degree of resistance to
warping or twisting under heavy loads.
The body shall be provided with four lifting hooks, one at each corner of the body.
An adjustable, heavy – duty, discharge gate of the screw jack type shall be located at the body rear to
properly adjust the flow of material to the spinner.
The maximum feed gate opening shall be 12” high x 18’ wide heavy – duty, replaceable, “bolt-on”
304-2B bright finish stainless steel feed gate slides will reinforce the gate opening. Shall have formed
stainless steel rib welded into the inside of the body just above the feedgate opening for added rigidity
of the rear wall. All necessary hardware shall be 304-2B bright finish stainless steel.
Side sheet extension at rear shall have a rib rolled in for rigidity.
Shall have stainless steel joint from gate jack handle to gate jack for reduced corrosion and increased
Shall have gate jack bolted to tabs welded to body not directly through body of spreader so as to
reduce opportunity for corrosion of mounting bolts.
# 4 BELT OVER CHAIN/ROLLER: The conveyor system shall be belt over chain type running
longitudinally with the body, feeding material to the distributor disc.
The over-all width of the conveyor shall be approximately 24”.
The conveyor chain shall be all-steel, 2-5/16” pitch, riveted pin and roller chain, consisting of 7/8”
diameter rollers and side bars with a ¼ x 1”cross section.
Chain bar flights shall have a cross section of ¼” x 1-1/2 and shall be positioned on approximately 4-
A heavy duty, rubber covered belt shall be riveted to the bar flights with four zinc plated rivets per
attaching bar and with “screw attaching” splicer bar.
The conveyor gearbox shall have a 6:1 reduction and be of the spur gear type having aluminum alloy
housing with a removable “bolt-on” torque arm mount.
Conveyor drive sprockets shall be 8-tooth, drop forged steel, keyed to a 2” diameter (minimum) C-
1045 shaft mounted in sealed anti-friction bearings.
The drive shaft bearings shall not be bolted to the longitudinal sills, but will be held into position by
heavy duty bearing retainers.
These retainers shall allow for ease in replacement of the bearings without the need to disassemble the
The idler sprockets shall be 8-tooth, drop forged steel, and keyed
The idler sprockets shall be mounted on not less than a 1-1/2” C-1045 shaft.
The idler bearings shall be of a 1 ½” ID size and an actual “take-up” design, capable of being
The idler bearings shall be mounted into a screw type, positive adjustment, anti-corrosive adjustment
Idler bearings shall have at least 4” of full travel for proper tension at all times.
Flange or pillow block bearings used for the purpose of chain adjustment will not be accepted.
The idler shaft shall be no less than 1-1/2” C-1045 steel and shall be keyed, to accept the 8-tooth
forged steel idler sprockets.
12-gauge 304-2B bright finish stainless steel “bolt in” replaceable conveyor chain shields, with rubber
sealers, shall be provided, properly formed to protect the chain links and of sufficient strength to resist
A suitable sized oiler shall be provided to lubricate the conveyor chain.
The conveyor bottom shall be a minimum of 10-gauge 304 stainless steel, flange type construction,
and adequately braced, with 3/8” x 1-1/2” stainless bars, on 12” centers, to provide rigidly to the
conveyor chain floor.
DISTRIBUTOR SPINNER ASSEMBLY REAR MOUNT/TOP DIRECT DRIVE
The spinner chute assembly shall be capable of swinging up out of the way by means of a hand
The distributor disc shall be 20” in diameter equipped with six removable fins designed to obtain a
controlled spread of four feet to forty feet.
The hydraulic motor will directly couple to the distributor disc with the hydraulic motor mounted to
the outside of the chute.
The spinner position in 3” increments, below the mounting surface.
The adjustment of the material spread pattern will be accomplished through two adjustable material
flow deflectors within the chute.
These deflectors will control the placement of material on the distributor disc.
To control the direction and width of the material being spread, the spinner shall come equipped with
baffles in the front, rear and on both sides of the spinner.
These baffles are to be equipped with flexible rubber shields at each corner. (4 total)
The shields will be designed to prevent material from exiting the corners of the spinner and striking
the underside of the truck or a trailing vehicle.
Baffles shall be no less than 12-gauge 304 stainless steel.
The spinner chute shall also contain a deflector baffle which, when properly positioned will allow
material to be unload with out striking the distributor disc.
Shall have two internal baffles for fine adjustment of spread pattern.
To be hydraulic and having two hydraulic motors.
One powering the spinner and the other the conveyor.
The conveyor hydraulic motor shall be of the orbital, low speed, hi-torque type, integrally mounted to
the conveyor gearbox.
All 304 stainless steel components shall be left unpainted. All non-304 stainless steel components are
then prime painted.
Next, the non-304 components are painted with a plural-component urethane finish coat in black.
Finally, painted components are to be oven cured prior to complete assembly of the unit.
For lubricating each side of the conveyor chain.
2 quart capacity oil tank.
Petcock turns flow of oil off and on.
A height adjustable 12-gauge 304 stainless steel inverted “V” steel shield supported from a minimum
of two vertical positions shall be provided to reduce the load pressure on the conveyor.
This “V” shall be design to allow a swinging motion to eliminate material bridging while protecting
the conveyor from excessive load pressure.
Sectional screens with a maximum length per section of six feet shall be hinged to a 6” x 9’ I-beam
running longitudinally the full length of the spreader hopper.
The screen sections are to have 3/8” diameter rod welded to a ¼” x 2” angle frame forming 2-3/8” x 2-
At the outer most edge of the screens, along the side sheets of the body, the screens shall nest into the
This nesting will lock the screens from movements.
Shall have 3/8” rods welded to the edge of the screen to engage ¼” bent plate ridgepole brackets.
Shall have ridgepole brackets “M” shaped with one bracket to engage one left and one right screen
Shall have a minimum of two hinges per screen section.
Screens shall slide forward and up for removal.
Hinges with open tops and or edges of plate steel left in a vertical or exposed position with the screens
engaged, where they are a safety hazard, are unacceptable.
Shall be straight channel bar type and be designed to protect the rear of the spreader from damage.
Clearance lights and reflectors shall be provided as required for spreader to comply with DOT FMVSS
REAR LAMP MODULE
Shall be installed as high as permissible on the rear of the spreader and fabricated of 12 gauge steel.
Flashing lights to be of Valox material with Lexan lenses of recessed configuration.
Marker lamps having Lexan lenses of less than 1" in profile shall employ four candlepower bulbs.
No snap rings or screw retention systems shall be acceptable.
All primary wiring to be 14 gauge BSXL cross-link polyethylene.
All cable to be jacketed A.T.A. or T.T.M.A. recommended practice quality.
The entire assembly shall be an internally sealed unit.
A sixty amp-alternating flasher shall be provided.
Light bar shall be 7 prong, compatible with trailer plug.
D. Calcium Spray System
Manufacturer – Highway Equipment or equivalent
Model – 150 Gallon V-Box System
Series Open Loop Hydraulic
Shall be a series open loop hydraulic liquid dispensing system is designed for a linear application rate
of deicing solution directly on the granular material spread by V-box type spreader.
The calibration of the system shall be accomplished thru the use of an in-cab controller with a 10 place
adjustable dial, which controls an electro proportion valve (PWM), which is part of a specially
designed modular valve. (Does not require the use of an on/off switch).
Shall be designed to be installed into the vehicles hydraulic system by the use of the auger return oil
flow (must be a series loop) this allows for the ground speed orientation provided that the auger is
ground speed controlled.
Shall be compatible with a variety of deicing solutions including but not limited to the following:
sodium chloride, calcium chloride, magnesium chloride, potassium acetate, and CMA.
Shall come complete with a liquid spray pump, sprayer tank, & mounting straps (3) per tank, discharge
nozzles, spreader, plumbing and hardware.
Shall use two 75-gallon polyethylene rotationally molded tank, which is U.V. protected with a
minimum of specific gravity rating of 1.9 and weight of approximately 64 lbs.
Tank dimensions are H 21.5 x W 14.5 x L 78
Tank mounted on the drivers side of a V-box type dry spreader and the tank includes a molded in
enclosure H 14 x W 8.5 x d 4.5 with a polyethylene removable cover for the pump and electrical
components, two molded in internal baffles, two 5 inch vented spin-on lids, a 1 ½ inch quick fill port
with a male cam lock and dust cap, a ¾ Inch suction port, and a ¾ inch bypass port.
Tank shall be equipped with a positive ventilation device, which is splash proof.
Shall have all tank ports are replaceable polypropylene bulkhead adapter not spin welds.
Pump shall be a roller pump type, with (4) poly rollers made with corrosion resistant alloy material,
and capable of delivering 9 gpm @1800 rpm, with a 5 gpm max hydraulic flow to the hydraulic motor.
Pump and motor shall be connected with one-piece flex Coupling, coupling shall be protected with
stainless steel guard/flow meter mount; entire assembly shall be attached to a stainless steel plate and
cushion mounted to the integral tank enclosure with a removable polyethylene cover that is black in
color. Pump shall be designed for a minimum of 1000 hrs of service with out maintenance, or
PLUMBING AND HARDWARE
The system includes a 1-½ inch polypropylene quick fill port with shut-off ball valve and integral cam
The pump inlet plumbing features a ball valve and a Y-strainer with serviceable screen filter cartridge.
The bypass plumbing features a ¾ inch polypropylene bypass valve with adjustable pressure relief
valve with pressure gauge.
All hose, which is supplied, is nylon reinforced PVC hose with a working pressure of not less than 200
psi with max temperature rating of 100F.
The system uses two spray nozzles to apply solution on material being conveyed to the spinner.
The polypropylene spray nozzles bodies have a Chemsaver drip-free shut-off to prevent dripping and
siphoning of solution when unit is not in operation.
The spray nozzles mount to a wet-boom type spray bar and include 2 poly spray tips and built in filter
strainers with stainless steel insert which produce a flat wide angle spray pattern.
Tips are easily removed with a quick-change removable cap.
E. Central Hydraulic System
Manufacturer: Component Technology
System Model - AS-2
Shall be PTO mounted.
Compatible with F550 Auto Electronic Torque Shift
five speed with PTO Provision.
Shall be Rexroth Model MP 18.
Shall be sectional type spool valve w/color coded weather tight connections on valve and sensors.
Shall be of cast iron body type construction.
Shall be made by the same manufacturer as the pump to insure compatibility.
Shall be pressure compensated.
Shall have individual section flow compensators, allow adjustability of function speed, flow restrictors
Shall have 400 psi internal relief of the downside of the dump hoist.
Shall be arranged to operate the following functions electrically: spinner, conveyor (auger), (2) double
acting proportional for the hoist, double acting plow lift w/float, double acting for plow reverse.
Shall be mounted on top of the tank with a custom sheet metal enclosure.
Valve enclosure shall be designed to keep road spray off the valve and to also allow easy access for
servicing the valves
Shall be 20 gal. min. frame mounted and manufactured of 10 ga. steel and contain the following:
165 micron washable suction strainer w/relief.
12 volt oil level sending unit sight gauge.
Magnetic drain plug.
10 Micron return filter w/condition gauge
(filter will mount on top of reservoir to
facilitate easy element changes).
Spreader Controls - Shall be Component Technology
Shall have nine-position control for spinner and auger.
Shall feature ground speed sensing for
Shall have blast push button for an instantaneous 100% auger dump.
Shall feature zero MPH shut-off in automatic control for spinner and auger.
Shall have adjustable minimum and maximum trims for both valves.
Shall have adjustable PWM frequency.
Shall have circuit breaker for short circuit protection.
Shall have reverse polarity protection.
Shall have independent positive off position for each valve control knob.
Shall have power on indicator.
Shall have twist lock CPC connector for simple removal and replacement.
Shall be mounted in cab per the customer.
Shall have one power switch that removes all power from both valves.
ELECTRIC SWITCH CONSOLE
Console shall be mounted in cab as per the customer.
Console shall contain the following functions-Plow up/down, Plow left/right, Body up/down, Snowplow
lights, Spinner spotlight, Strobe light.
WIRING & HOSES
All electrical connections are to be protected by circuit breakers and exit the control box in two wiring
All hoses will be sized for minimum restrictions under generally accepted practices and have swivel
fittings on both ends.
All hose assemblies will be protected against chaffing and extreme heat and be held by accepted
clamping methods to support them.
All hydraulic hoses to be 1-1/2 time the rated capacity.
All lines that see system pressure shall terminate in JIC of ODT fittings.
All quick disconnects shall be supplied with a complete set of dust caps.
Hydraulic supply and return lines, complete with quick disconnects, shall be run to front and rear of
Suction line from tank to pump shall be minimum of 1".
High-pressure line from pump to valve shall be minimum 3/4".
Spreader supply shall be 1/2", return 3/4".
Hydraulic quick disconnects shall be Aeroquip Series 5600.
All lines shall be adequately secured to prevent vibration and chaffing.
F. Plow Hitch and Plow
Shall be Sno-King Model TE 1034 or equivalent
Shall utilize a high performance polyurethane technology for trip
Shall not require elaborate superstructure with the mold board
Shall have elastomer trip 1 3/8” X 5” X ½” X 120” (Spring type trips not acceptable)
Shall have two angling cylinders 1 ½” X 10”, cushion valve protected.
Shall have rebuildable single acting piston cylinders
Shall use all #4 high quality hoses
Shall be equipped with quick disconnects & dust covers
Shall feature 90 degree swivels
Shall use 1” hardened pins with cotter pins
Shall have final substrate of all plow parts cleaned and powder coated safety orange
Shall have snow shoes
Shall have double trip system, which incorporates polyurethane torque spring arms
Shall have 12 GA cold rolled steel mold board
Shall have moldboard pressed into 16 ½” radius rib frame assembly
Shall have on moldboard two ½” ribs anchored to the A-frame
Shall have on moldboard three ¼” center ribs and two ¼” outer ribs.
Shall have center ribs reinforced with a 3/8” X 5” cross brace
Shall have moldboard spine of 120” X 2” X 2” X ¼” angle
Shall have moldboard continuously jig welded
Shall have flexible plastic blade guides
Shall have cutting edge of TS1080
Shall have cutting edge 120” X ½” X 6”
Shall have cutting edge with 11/16” AASHO punched square holes
Shall have torque tube push bar
Shall use 5” X 5” with ¼” wall on torque tube
Shall resist rotation on torque tube with two ½” bottom and top slap plates
Shall have ¾” X 3” X 11” low profile gussets to reinforce slap plates
Shall have torque tube fastened to moldboard with two 1” grade eight bolts and two ¾” grade eight bolts
Shall use torque tube bolts to adjust tension on the double trip
Shall have a-frame push frame
Shall have a-frame of mild steel 3 ½” X 3 ½” X 3/8” angle iron
Shall have 7/16” torque plate on A-frame
Shall use a 4” X 4” X 25” X ½” angle iron back brace
Shall have diagonal ½” gussets on A-frame
Shall have geometric hinge points 29” from the center pin on the A-frame
Shall have 2” lug for center pin
Shall also have dual 5/16” snow plow chains on A-frame for added safety
Shall have a containing brace to support lift cylinder during the instant mounting process
Shall use lift frame of two ¾” dogs welded to 3 ½” angle iron sole plate
Shall have 2 ½” square tubing, 24” tall for vertical support of lift frame
Shall have entire lift assembly near plane of pickup truck hood
Shall allow for instant mount and dismount of headgear
Shall use push bar constructed from 2 ½” square tubing
Shall use dual mounting locations for enhanced plow geometry
Shall have lift frame snap into 3/8” X 6” X 1” receiver boxes
Shall have receiver boxes welded to ½” X 6” crossmembers
Shall have standard 1” and ¾” spring loaded clevis pins to secure lift frame within the receiver
Shall have frame mounting bracket designed specifically for F550 super duty
Shall have integral lifting cylinder
Shall hold plow in fully raised position on secondary roads at 40 MPH
Shall have pressure relief valve in hydraulic system and allow for operation to minus 40 degrees
Shall have single axle diamond plate fenders for 19.5” tires.
Shall have an Aluminum toolbox measuring 18” x 18” x 36” located on the passenger side frame
Shall have a pintle plate equipped with a forged alloy steel combination hitch.
Hitch shall be 16,000 lbs. M.G.T.W. 3000 lbs vertical load limit.
Hitch shall be mounted 25.5” from the ground in the resting position.
Pintle plate shall have two medium size D- Rings.
Trailer plug mounted on pintle plate shall be a 7 Pin Cole Herse #12063
Hydraulic quick couplings located on right side of plate same as existing fleet.
III. Coating Specifications:
DuPont - Exterior of body shall be prepared, primed coated in DuPont Acrylic Enamel to match fleet
B. Rust Preventive Abrasion Resistant Coating
Product Description – Megaflex
Dump body / spreader underside and hitch assembly must be coated in Megaflex Preventive Abrasion
Resistant Coating or equal as specified below
Product shall be Megaflex.
Coating must be a one part acrylic base self-priming, thixotropic semi-paste coating that contains at least
36% highly elastic in water-dispersed polymers.
Coating must be fluid applied and cure to form a seamless rubber anti-rust and waterproof coating that
can be applied over clean dry surfaces of other tight coatings.
V.O.C. (Volatile Organic Compound) shall be 0.01 or less.
Coating must be 100% waterproof.
Coating must be 100% ultra-violet resistant so as not to break down as a result of long-term exposure to
Coating must be capable of 200% elongation so as to completely prevent cracking due to expansion and
contraction as well as dimpling resulting from impacts.
Coating must afford excellent chemical resistance to acids alkalis, salts and fuels.
Coating must be self-extinguishing.
Coating must dry to a smooth texture.
Coating dry film thickness shall be 14 mil.
Coatings offered shall have been tested in the following areas.
Results shall be in the minimum acceptable to the City of New Rochelle.
Test documentation must be available to the City of New Rochelle upon request.
Not less than 1.28
SOLIDS BY WEIGHT
Not less than 67%
SOLIDS BY VOLUME
Not less than 57%
400 grams p/sq. meter, per coat at not less than 13 mils.
30 minutes at 70 degrees F. and 50% relative humidity.
48-72 hours after final coat
Not less than 45 degrees on substrate.
33% diluted Megaflex
200% Water Tightness: 14 mils, waterproof
Shore “A” hardness 70
5.5 grams PQ vapor p/1 sq. meter per 24 hours
HIGH TEMPERATURE STABILITY
Unaffected by temperatures of 250 degrees F.
SALT SPRAY TEST
AGING AND ADHESION
Unaffected after 800 hours of testing from 60 degrees C. to minus 20 degrees C. with rain, frost, UV light
SULFUR DIOXIDE RESISTANCE
Resistant to hot, humid atmosphere of 7% concentration of sulfur dioxide
Unaffected by an environment containing 1-PPM ozone for 30 days
HOT WATER IMMERSION
Unaffected after 1,000 hours immersion in 100 degrees F. water
90 Newton’s, no damage
Resists 100% against sodium hydroxide at pH 14
Coating shall be applied to the snow plow hitch. Color black.
Important Safety Note: In the interest of eliminating harmful fumes which can result from welding
procedures, coating used on hitch must be free of lead, Volatile Organic Compounds or any other
hazardous materials as evidenced by MSDS/OSHA. Form 174 to be submitted at the time of the bid.
IV. Vendor Qualifications
Vender must be a factory-authorized representative for both the unit being offered and the rust
preventive A/R coating.
Vender must state best delivery available. Delivery may be a prime factor in the award of this bid.
In order to qualify for warranty, coating must be applied by a certified applicator.
Vender must be available at time of delivery and placement to provide technical expertise.
Vendor bidding an alternate must submit a customer list containing not less than twenty (20)
references, using current production models of the unit being supplied. List should include agency,
contact named and phone numbers.
V. Manufacturer’s Requirements
Two (2) Sets of maintenance and repair manuals shall be provided for each: Swaploader, body,
spreader, calcium, hydraulic system, Spreader Controls,
The manufacturer’s Statement of Production Warranty shall be supplied.
Manufacturer Warranties - standard warranty shall be submitted at the time of the bid.
COST SUMMARY SECTION
Please quote your pricing to include all delivery charges.
All terms, conditions and specifications as set forth in Request for Quotation are acceptable as
specified. YES__________ NO __________
If NO, please include with your response a detailed description and/or explanation of any
deviation in your response from this RFQ. Deviation(s) MUST be listed and identified in the
same order as item(s) listed herein and must be clearly labeled.
Ford F550 Super Duty w/Multi Body Package
or equivalent as specified as specified herein $_________________
Price in words:___________________________________________________________
If quoting on an “or equal”,
please provide make and model #____________________________________________
Expected Delivery Date _______________
This quotation submitted by _________________________________as a duly authorized
EXHIBIT A SPEC. 4583
VENDOR DATA SECTION
All bidders must complete this section, sign where indicated and include with your response. Your signature
identifies your acceptance of all terms and conditions herein.
SHIPPING TERMS: Unless identified below, freight will be considered F.O.B. Destination (no freight charged to the
City). If your quote is F.O.B. Shipping Point (freight charged to the City) in addition to the prices quoted, please identify
the cost of this freight. Please check one.
____F.O.B. Dest. ____F.O.B. Shipping Point - Freight Charges will cost_________________
DELIVERY: Date of delivery shall be_____________________________
PAYMENT TERMS: The City of New Rochelle shall pay invoices at net 30 days after receipt of invoice and of
material, whichever is later, unless alternate terms are indicated.
Alternate Payment Terms _____________________
OPTIONAL INFORMATION: Please indicate if your firm is certified as a minority or women owned business. This
information is requested for statistical purposes only and will not have any influence on the award process.
Please indicate the appropriate status: ______MBE : business is certified as minority-owned
______WBE : business is certified as women-owned
______WBE/MBE : business is certified as minority women-owned
ACCEPTANCE: As a representative of the identified company, the signature below is authorized by said company and
represents acceptance of all terms, conditions, and prices identified herein. By submission of this proposal/quotation,
each bidder, and each person signing on behalf of any bidder, and in the case of a joint bid, each party thereto as to its
own organization, under penalty of perjury, certifies that to the best of its knowledge and belief:
A. the prices in this quotation have been arrived at independently without collusion, consultation, communication
or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other
bidder or any competitor; and
B. unless otherwise required by law, the prices which have been quoted in this Proposal have not been knowingly
disclosed by the bidder prior to the opening, directly or indirectly, to any other bidder or to any competitor; and
C. no attempt has been made or will be made by the bidder to induce any other person, partnership or corporation
to submit or not to submit a bid for the purpose of restricting competition.
The bidder certifies that this Proposal/proposal is made without any connection with any other person making a Proposal
for the same purpose, and is in all respects fair and without collusion or fraud, and that no elected official or other officer
or employee or person whose salary is payable in whole or in part from the City of New Rochelle treasury is directly or
indirectly interested therein, or in any portion of the profits thereof.
Print Name and Title:___________________________________________________________
Telephone Number(s):_______________________ Fax Number: _______________________
Email address: _____________________________ Tax ID ____________________________