THE DEVELOPMENT NEEDS ANALYSIS FORM

THE DEVELOPMENT NEEDS ANALYSIS FORM TO BE COMPLETED AT LEAST AT THE END OF EACH SUCCESSIVE SIX-MONTH PERIOD, BASED ON AT LEAST THREE PERIOD REVIEWS GUIDELINES FOR COMPLETION STEP 1: The trainee must complete a covering page for each development needs analysis (DNA), indicating the relevant period of his training contract, as follows: PERIOD A:         First year of a three year training contract; or First and second years of a four or five year contract. PERIOD B: Second year of a three-year training contract; Third year of a four-year training contract; or Third and fourth year of a five-year training contract. PERIOD C: Third year of a three-year training contract or Fourth year of a four-year training contract; or Fifth year of a five-year contract. STEP 2: The trainee must complete SECTION 1 using all periodic review forms completed in the past six months (which must be a minimum of three). The ratings of the Reviewer, achieved in the periodic reviews should be transferred directly from the Periodic Review Forms onto the DNA. STEP 3: The evaluator must complete SECTION 2 by indicating the overall rating achieved by the trainee in the relevant periodic reviews. PLEASE NOTE THAT THIS IS NOT A MATHEMATICAL AVERAGE, BUT SHOULD RATHER REFLECT THE EVALUATOR’S JUDGEMENT OF THE LEVEL OF COMPETENCE ACHIEVED TO DATE BY THE TRAINEE. Demonstrated levels of competence that regularly fall short of expected levels should be highlighted as areas of developmental need and should be transferred to SECTION 4, point 3. STEP 4: The Development Needs Analysis Form must be discussed, completed, signed off and dated by both the evaluator and the trainee. STEP 5: This form must be reviewed and signed off by an assessor at the end of each six-month period. #93337 22/10/2008 DEVELOPMENT NEEDS ANALYSIS COVER PAGE 1 Trainee name: 6-month period covered in this review From dd mm Period of training contract: yy To dd A B mm C yy Name of evaluator: Signed by evaluator: Date of this DNA: Signed by trainee: RECORD OF HOURS ACHIEVED UP TO THE DATE OF THIS EVALUATION (to be completed by the trainee accountant) Note: Record only hours of work attendance and core experience. Exclude hours of absence on all types of leave of absence. Period A From date: To date: Hours of work attendance Hours of core experience Period B Period C TOTALS D D M M Y Y D D M M Y Y D D M M Y Y #93337 22/10/2008 COVER PAGE 2 INDICATE WHICH OUTCOME(S) IS/ARE COVERED IN THIS DNA Tick outcome(s) to which you were exposed during the past 6 months per PRs TOPIC RATING REQUIRED AT END OF CONTRACT 4 4 4 4 4 4 4 4 4 4 4 4 4 4 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 Planning the audit Develop an audit plan Test of controls Substantive testing Accounting issues Statutory records Income tax Preparation/review of indirect taxes Preparation of financial statements Finalising and concluding on the audit Reporting to management Interpersonal & communication skills Intellectual skills Personal skills Organisational & management skills OUTCOMES TECHNICAL SKILLS Demonstrate an ability to obtain knowledge of the client’s business Demonstrate an ability to obtain an understanding of accounting systems and related internal control Demonstrate an ability to perform risk assessment Demonstrate an ability to determine planning materiality Demonstrate an ability to develop an overall audit plan Demonstrate an ability to perform tests of control Demonstrate an ability to perform substantive testing Demonstrate an ability to finalise accounts Demonstrate an ability to prepare and review statutory records Demonstrate an ability to complete submissions to the South African revenue services Demonstrate an ability to comply with legislation and submission Demonstrate an ability to prepare audited annual financial statements Demonstrate an ability to reach a final audit conclusion Demonstrate an ability draft and communicate management reports PROFESSIONAL SKILLS Working with others/management of conflict Diversity issues Negotiation of acceptable solutions Teamwork Presentation of views Effective listening and reading Obtain, locate, organise and understand information Critical analysis and reasoning Identification and solution of unstructured problems Self-management Initiative, influence and self-learning Prioritising (within deadlines) Adaptability Planning, project management and people management Delegation Coaching and mentorship Leadership Broad business outlook/politicalawareness/global perspective Estimated time spent on outcome(s) Highest overall rating achieved to date in each outcome 9d620129-d205-41ef-9837-132552d5e246.doc – July 2007 3 SECTION 1 TECHNICAL SKILLS Rating criteria 1: Not capable of performing 2: Capable with frequent supervision 3: Capable with periodic supervision 4: Capable with no supervision SECTION 1 - TO BE COMPLETED BY THE TRAINEE ACCOUNTANT FROM PR FORMS FOR THE PERIOD Rating achieved on previous DNA PR date PR date PR date PR date PR date PR date Overall rating Suggested level of performance Period A Period B SECTION 2 - TO BE COMPLETED BY THE EVALUATOR Expec-ted level of performance Period C Development required? Tick where appro-priate ASSESSMENT CRITERIA Rating Rating Rating Rating Rating Rating TOPIC: PLANNING THE AUDIT OUTCOME: OBTAINING KNOWLEDGE OF THE CLIENT’S BUSINESS Demonstrates an understanding of:  The importance of obtaining knowledge of the business.  What information is required when obtaining knowledge of the business  How to obtain the necessary knowledge of the business. Demonstrates an ability to:  Formulate relevant questions to acquire knowledge of the business.  Perform a preliminary analytical review of financial information available to date as a means of identifying risk areas in the client.  Interview the client and discern relevant information regarding knowledge of the business.  Document information gathered regarding knowledge of the business in a meaningful format. Trainee’s comment i.r.o. evaluator’s rating for this outcome: OUTCOME: : OBTAINING AN UNDERSTANDING OF ACCOUNTING SYSTEMS AND RELATED INTERNAL CONTROL Demonstrates an understanding of:  Why it is necessary to obtain an understanding of a client’s accounting systems and related internal control.  How to obtain an understanding of a client’s accounting system and related internal control. Demonstrates an ability to:  Identify significant accounting cycles relating to the client. 2 3 4 Y N 2 2 3 3 4 4 Y Y N N 2 2 2 2 3 3 3 3 4 4 4 4 Y Y Y Y N N N N 2 2 2 3 3 3 4 4 4 Y Y Y N N N 9d620129-d205-41ef-9837-132552d5e246.doc – July 2007 4 SECTION 1 - TO BE COMPLETED BY THE TRAINEE ACCOUNTANT FROM PR FORMS FOR THE PERIOD Rating achieved on previous DNA PR date PR date PR date PR date PR date PR date SECTION 2 - TO BE COMPLETED BY THE EVALUATOR Expec-ted level of performance Period C Development required? Tick where appro-priate ASSESSMENT CRITERIA Rating Rating Rating Rating Rating Rating Overall rating Suggested level of performance Period A Period B  Interview relevant client staff members and make use of internal systems descriptions to gain an understanding of the accounting and internal control systems for the significant accounting cycles identified.  Document in narrative or flow chart format the client’s accounting system indicating the information flow from source to general ledger.  Identify and document the key controls within the significant accounting cycles.  Identify weaknesses in the client’s internal control system, possible consequences of these weaknesses and to make practical recommendations for improvement by the client.  Perform an evaluation of the likely effectiveness of the internal control system in each significant accounting cycle Trainee’s comment i.r.o. evaluator’s rating for this outcome: OUTCOME: PERFORMING RISK ASSESSMENT Demonstrates an understanding of:  The audit risk model and its application in practice.  The importance (and impact) of assessing risk at the Annual Financial Statement level as well as at the individual account balance level.  What factors to consider when assessing risk at the AFS level and at the account balance level. Demonstrates an ability to:  Assess inherent risk at the AFS level.  Identify significant accounts in the client’s trial balance  Assess inherent and control risk at the relevant assertion level for each significant account balance.  Adequately document the risk assessment process in the audit plan. Trainee’s comment i.r.o. evaluator’s rating for this outcome: OUTCOME: DETERMINING PLANNING MATERIALITY Demonstrates an understanding of:  The reasons behind setting planning materiality.  How to determine planning materiality.  What factors impact on the level of planning materiality 2 2 2 2 2 3 3 3 3 3 4 4 4 4 4 Y Y Y Y Y N N N N N 1 1 1 3 3 3 4 4 4 Y Y Y N N N 1 1 1 1 3 3 3 3 4 4 4 4 Y Y Y Y N N N N 1 1 1 3 3 3 4 4 4 Y Y Y N N N 9d620129-d205-41ef-9837-132552d5e246.doc – July 2007 5 SECTION 1 - TO BE COMPLETED BY THE TRAINEE ACCOUNTANT FROM PR FORMS FOR THE PERIOD Rating achieved on previous DNA PR date PR date PR date PR date PR date PR date SECTION 2 - TO BE COMPLETED BY THE EVALUATOR Expec-ted level of performance Period C Development required? Tick where appro-priate ASSESSMENT CRITERIA Rating Rating Rating Rating Rating Rating Overall rating Suggested level of performance Period A Period B Demonstrates an ability to determine planning materiality, with adequate (documented) justification for the basis of calculation and the determination of planning materiality figure. Trainee’s comment i.r.o. evaluator’s rating for this outcome: TOPIC: DEVELOP AN AUDIT PLAN OUTCOME: DEVELOPING AN OVERALL AUDIT PLAN Demonstrates an understanding of:  The constituent elements of an audit plan and their inter-relationship.  The need to consider going concern as part of the planning process.  The need to consider the risk of fraud and error as part of the planning process. Demonstrates an ability to:  Successfully document the audit plan.  Determine the most efficient audit approach as a culmination of the audit plan. This would incorporate decisions regarding the extent of control reliance (and testing) as well as the most appropriate mix of substantive procedures.  Justify the extent of designed procedures arising from the audit approach.  Assess, document, and respond to the ability of the client to continue as a going concern.  Assess, document and respond to the risk of fraud and error in the client’s business. Trainee’s comment i.r.o. evaluator’s rating for this outcome: TOPIC: TEST OF CONTROLS OUTCOME: PERFORMING TESTS OF CONTROL Demonstrates an understanding of:  The circumstances under which it will be feasible to perform tests of control.  How to design a test of control.  How to perform and evaluate a test of control Demonstrates an ability to: 1 3 4 Y N 1 1 1 3 3 3 4 4 4 Y Y Y N N N 1 1 1 1 1 3 3 3 3 3 4 4 4 4 4 Y Y Y Y Y N N N N N 2 2 2 3 3 3 4 4 4 Y Y Y N N N 9d620129-d205-41ef-9837-132552d5e246.doc – July 2007 6 SECTION 1 - TO BE COMPLETED BY THE TRAINEE ACCOUNTANT FROM PR FORMS FOR THE PERIOD Rating achieved on previous DNA PR date PR date PR date PR date PR date PR date SECTION 2 - TO BE COMPLETED BY THE EVALUATOR Expec-ted level of performance Period C Development required? Tick where appro-priate ASSESSMENT CRITERIA Rating Rating Rating Rating Rating Rating Overall rating Suggested level of performance Period A Period B  Design appropriate tests of control, where decisions have been taken to perform tests of control.  Perform planned tests of controls.  Evaluate and conclude of the effectiveness of the controls being tested.  Decide on whether a change in the audit approach is necessary and if necessary, to make the appropriate adjustment to the planned audit approach. Trainee’s comment i.r.o. evaluator’s rating for this outcome: TOPIC: SUBSTANTIVE TESTING OUTCOME: PERFORMING SUBSTANTIVE TESTING Demonstrates an understanding of:  The concept of directional testing and its impact on audit efficiency.  The financial statement assertions that are to be tested for any significant account balance.  How to design appropriate substantive audit procedures for any assertion pertaining to any significant account balance.  The use of substantive analytical review procedures as well as substantive tests of detail as a means of gathering evidence. Demonstrates an ability to:  Design appropriate substantive audit procedures (tests of detail and analytical review procedures) for any significant account balance to gather evidence for each relevant assertion pertaining to that account balance.  Perform substantive analytical review procedures  Perform substantive tests of detail.  Evaluate the results of the substantive analytical review procedures and conclude on whether (and where) more detailed audit testing is required.  Evaluate the results of substantive tests of detail in conjunction with planning materiality levels and to respond appropriately to the conclusion reached. Trainee’s comment i.r.o. evaluator’s rating for this outcome: TOPIC: ACCOUNTING ISSUES OUTCOME: FINALISING ACCOUNTS Demonstrates an understanding of: 2 2 2 2 3 3 3 3 4 4 4 4 Y Y Y Y N N N N 2 2 2 2 3 3 3 3 4 4 4 4 Y Y Y Y N N N N 2 2 2 2 2 3 3 3 3 3 4 4 4 4 4 Y Y Y Y N N N N 2 3 4 Y N 9d620129-d205-41ef-9837-132552d5e246.doc – July 2007 7 SECTION 1 - TO BE COMPLETED BY THE TRAINEE ACCOUNTANT FROM PR FORMS FOR THE PERIOD Rating achieved on previous DNA PR date PR date PR date PR date PR date PR date SECTION 2 - TO BE COMPLETED BY THE EVALUATOR Expec-ted level of performance Period C Development required? Tick where appro-priate ASSESSMENT CRITERIA Rating Rating Rating Rating Rating Rating Overall rating Suggested level of performance Period A Period B  How to explain and draft correcting journal entries.  The audit trail of a typical accounting package in terms of being able to locate any source documentation required.  How to correctly apply the accounting statements and companies act requirements to any given situation or transaction at a client. Demonstrates an ability to:  Initiate and effect journal entries.  Perform reconciliations between control accounts and subsidiary ledgers as well as between subsidiary ledger accounts and third party statements.  Apply the correct treatment to accounting transactions in terms of GAAP Trainee’s comment i.r.o. evaluator’s rating for this outcome: TOPIC: STATUTORY RECORDS OUTCOME: PREPARATION AND REVIEW OF STATUTORY RECORDS Demonstrates an understanding of which statutory records must be kept by a business entity Demonstrates an ability to prepare or review the relevant statutory records required by a business entity Trainee’s comment i.r.o. evaluator’s rating for this outcome: TOPIC: INCOME TAX OUTCOME: COMPLETED SUBMISSIONS TO THE SOUTH AFRICAN REVENUE SERVICES Demonstrates an understanding of the various direct taxes affecting a business and how to calculate and account for them Demonstrates an ability to:  Perform or review the income tax calculation for accounting purposes  Complete income tax returns (including provisional income tax returns) for different business entities.  Draft journal entries to account for taxation payable and deferred taxation in the accounting records TOPIC: PREPARATION/REVIEW OF INDIRECT TAXES OUTCOME: COMPLIANCE WITH LEGISLATION AND SUBMISSION Demonstrates an understanding of: 2 2 2 3 3 3 4 4 4 Y Y Y N N N 2 2 2 3 3 3 4 4 4 Y Y Y N N N 2 2 3 3 4 4 Y Y N N 1 3 4 Y N 1 1 1 3 3 3 4 4 4 Y Y Y N N N 9d620129-d205-41ef-9837-132552d5e246.doc – July 2007 8 SECTION 1 - TO BE COMPLETED BY THE TRAINEE ACCOUNTANT FROM PR FORMS FOR THE PERIOD Rating achieved on previous DNA PR date PR date PR date PR date PR date PR date SECTION 2 - TO BE COMPLETED BY THE EVALUATOR Expec-ted level of performance Period C Development required? Tick where appro-priate ASSESSMENT CRITERIA Rating Rating Rating Rating Rating Rating Overall rating Suggested level of performance Period A Period B  Which indirect taxes affect the clients business  The appropriate accounting treatment of the indirect taxes in the accounting records of the business Demonstrates an ability to prepare or review the relevant indirect tax returns for submission to SARS Trainee’s comment i.r.o. evaluator’s rating for this outcome: TOPIC: PREPARATION OF FINANCIAL STATEMENTS OUTCOME: PREPARATION OF AUDITED ANNUAL FINANCIAL STATEMENTS Demonstrates an ability to:  Apply the correct interpretation of accounting information in terms of GAAP in the preparation of AFS.  Prepare a set of audited AFS in accordance with the relevant standards. Trainee’s comment i.r.o. evaluator’s rating for this outcome: TOPIC: FINALISING AND CONCLUDING ON THE AUDIT OUTCOME: FINAL AUDIT CONCLUSION Demonstrates an understanding of:  The processes that need to be undertaken prior to finalizing an opinion on a set of audited AFS.  The difference between planning and final materiality and what additional issues must be considered in determining final materiality.  The different types of audit reports that are required for different assignments. Demonstrates an ability to:  Perform a final analytical review on the audited AFS ensuring that main issues identified have been addressed during the audit and are in line with evidence obtained.  Obtain the necessary written management representations from the client.  Perform (and document) the appropriate subsequent events review procedures.  Evaluate the results of audit testing and determine whether sufficient evidence has been obtained to reach and support the conclusion on the audit work done.  Evaluate the effect of cumulative unadjusted audit differences on the AFS 2 2 2 3 3 3 4 4 4 Y Y Y N N N 2 2 3 3 4 4 Y Y N N 2 2 2 3 3 3 4 4 4 Y Y Y N N N 2 2 2 2 2 3 3 3 3 3 4 4 4 4 4 Y Y Y Y Y N N N N N 9d620129-d205-41ef-9837-132552d5e246.doc – July 2007 9 SECTION 1 - TO BE COMPLETED BY THE TRAINEE ACCOUNTANT FROM PR FORMS FOR THE PERIOD Rating achieved on previous DNA PR date PR date PR date PR date PR date PR date SECTION 2 - TO BE COMPLETED BY THE EVALUATOR Expec-ted level of performance Period C Development required? Tick where appro-priate ASSESSMENT CRITERIA Rating Rating Rating Rating Rating Rating Overall rating Suggested level of performance Period A Period B  Determine that the audit opinion is supported by the audit evidence gathered during the audit. Trainee’s comment i.r.o. evaluator’s rating for this outcome: TOPIC: REPORTING TO MANAGEMENT OUTCOME: MANAGEMENT REPORTS Demonstrates an ability to:  Verbally communicate audit findings with the audit partner and the client timeously.  Draft a letter to management summarizing audit findings, making recommendations and showing consequences of not implementing the recommended changes.  Facilitate discussions of the management letter between the client and senior audit staff. Trainee’s comment i.r.o. evaluator’s rating for this outcome: 2 3 4 Y N 2 2 2 3 3 3 4 4 4 Y Y Y N N N 9d620129-d205-41ef-9837-132552d5e246.doc – July 2007 10 PROFESSIONAL SKILLS Rating criteria: 1: Not demonstrated 2: Aware of the need 3: Demonstrates with prompting and supervision SECTION 1 - TO BE COMPLETED BY THE TRAINEE ACCOUNTANT FROM PR FORMS FOR THE PERIOD Rating achieved on previous DNA PR date PR date PR date PR date PR date PR date SECTION 2 - TO BE COMPLETED BY THE EVALUATOR Expec-ted level of performance Period C Development required? Tick where appro-priate OUTCOME EXAMPLES Rating Rating Rating Rating Rating Rating Overall rating Suggested level of performance Period A Period B TOPIC: INTERPERSONAL AND COMMUNICATION SKILLS Working with others/management of conflict  Plans meetings  Provides performance feedback  Resolves personality clashes, e.g. clients, staff  Deals with cultural diversity o Inside – colleagues o Outside – client staff  Deals with intellectual diversity o Inside – colleagues o Outside – client staff  Integrates work activities in culturally mixed groups  Negotiates deadlines  Discusses accounting adjustments  Resolves differences of opinions between parties satisfactorily  Resolves contentious issues with clients, e.g. pricing  Works in a team on an audit  Achieves assignment objectives  Delegates and works under/with others – identifies their strengths and weaknesses 2 3 3 Y N Trainee’s comment i.r.o. reviewer’s rating for this outcome: Diversity issues 2 3 3 Y N Trainee’s comment i.r.o. reviewer’s rating for this outcome: Negotiation of acceptable solutions 2 3 3 Y N Trainee’s comment i.r.o. reviewer’s rating for this outcome: Teamwork 2 3 3 Y N Trainee’s comment i.r.o. reviewer’s rating for this outcome: 9d620129-d205-41ef-9837-132552d5e246.doc – July 2007 11 SECTION 1 - TO BE COMPLETED BY THE TRAINEE ACCOUNTANT FROM PR FORMS FOR THE PERIOD Rating achieved on previous DNA PR date PR date PR date PR date PR date PR date SECTION 2 - TO BE COMPLETED BY THE EVALUATOR Expec-ted level of performance Period C Development required? Tick where appro-priate OUTCOME EXAMPLES Rating Rating Rating Rating Rating Rating Overall rating Suggested level of performance Period A Period B Presentation of views  Keeps complete written working papers  Provides succinct written reports  Delivers presentations to clients and audit staff (formal and informal) e.g. in-house training  Defends views verbally  Explains audit work performed to senior or manager  Holds interviews with client staff and correctly interprets this information  Correctly reads and interprets information  Listens actively  Reads effectively (e.g. planning memoranda)  Follows instructions 2 3 3 Y N Trainee’s comment i.r.o. reviewer’s rating for this outcome: Effective listening and reading 2 3 3 Y N Trainee’s comment i.r.o. reviewer’s rating for this outcome: INTELLECTUAL SKILLS  Identifies the required information and the person from whom information should be obtained (critical thinking)  Able to do research (including from internet)  Able to locate/access necessary information  Able to correctly interpret this information  Correct interpretation o by identifying key/relevant information o by displaying professional scepticism  Performs analytical review (interpreting)  “Sees the big picture” Obtain, locate, organise and understand information 2 3 3 Y N Trainee’s comment i.r.o. reviewer’s rating for this outcome: Critical analysis and reasoning 2 3 3 Y N Trainee’s comment i.r.o. reviewer’s rating for this outcome: 9d620129-d205-41ef-9837-132552d5e246.doc – July 2007 12 SECTION 1 - TO BE COMPLETED BY THE TRAINEE ACCOUNTANT FROM PR FORMS FOR THE PERIOD Rating achieved on previous DNA PR date PR date PR date PR date PR date PR date SECTION 2 - TO BE COMPLETED BY THE EVALUATOR Expec-ted level of performance Period C Development required? Tick where appro-priate OUTCOME EXAMPLES Rating Rating Rating Rating Rating Rating Overall rating Suggested level of performance Period A Period B Identification and solution of unstructured problems  Presents more than one option for solutions  Tests for understatement of a balance e.g. sales  Identifies significant change in client’s business  Works through unusual issues methodically and solves them creatively  Able to obtain and understand information about a new client PERSONAL SKILLS     Sets goals Prioritises tasks and goals Develops/executes plans Undertakes constant realistic selfevaluation (technical and professional skills) 2 3 3 Y N Self-management 2 3 3 Y N Trainee’s comment i.r.o. reviewer’s rating for this outcome:  Shows pro-active learning  Takes responsibility for own learning  Has a positive attitude towards training contract  Leads by example  Displays a positive work ethic  Takes initiative in solving problems  Able to manage time  Identifies and prioritises significant issues  Completes jobs within time frames  Positive attitude towards change  Prepared for change  Accepts and willing to implement necessary changes  Flexible  Able to recognise when circumstances have changed and a change in approach/process is necessary ORGANISATIONAL AND MANAGEMENT SKILLS Initiative, influence and selflearning 2 3 3 Y N Trainee’s comment i.r.o. reviewer’s rating for this outcome: Prioritising (within deadlines) 2 3 3 Y N Trainee’s comment i.r.o. reviewer’s rating for this outcome: Adaptability 2 3 3 Y N 9d620129-d205-41ef-9837-132552d5e246.doc – July 2007 13 SECTION 1 - TO BE COMPLETED BY THE TRAINEE ACCOUNTANT FROM PR FORMS FOR THE PERIOD Rating achieved on previous DNA PR date PR date PR date PR date PR date PR date SECTION 2 - TO BE COMPLETED BY THE EVALUATOR Expec-ted level of performance Period C Development required? Tick where appro-priate OUTCOME EXAMPLES Rating Rating Rating Rating Rating Rating Overall rating Suggested level of performance Period A Period B Planning, project management and people management  E.g. budgets: o Makes contributions o Understands process  Plans staff for assignments  Plans people/resources to assist with their development  Manages their development      Selects the right people for the right jobs Delegates of work to correct levels Appropriate delegation Shows economy of effort Reviews and provides feedback on delegation 2 3 3 Y N Trainee’s comment i.r.o. reviewer’s rating for this outcome: Delegation 2 3 3 Y N Trainee’s comment i.r.o. reviewer’s rating for this outcome:  Able to present clear views/understanding to others  Identifies problems and generally encourages others  Completes performance assessments for junior staff  Teaches and coaches juniors on audit team  Leads by example  Recognises and has respect for the fact that different people learn and understand in different ways  Exercises leadership  Is organised and able to involve all team members in active contributory work  Has respect of others as leader  Leads by example Coaching and mentorship 2 3 3 Y N Trainee’s comment i.r.o. reviewer’s rating for this outcome: Leadership 2 3 3 Y N Trainee’s comment i.r.o. reviewer’s rating for this outcome: 9d620129-d205-41ef-9837-132552d5e246.doc – July 2007 14 SECTION 1 - TO BE COMPLETED BY THE TRAINEE ACCOUNTANT FROM PR FORMS FOR THE PERIOD Rating achieved on previous DNA PR date PR date PR date PR date PR date PR date SECTION 2 - TO BE COMPLETED BY THE EVALUATOR Expec-ted level of performance Period C Development required? Tick where appro-priate OUTCOME EXAMPLES Rating Rating Rating Rating Rating Rating Overall rating Suggested level of performance Period A Period B Broad business outlook/political Awareness/global perspective  Is aware of what is happening in the world and how this impacts on audit work performed  Is up to date – read newspapers  Knowledgeable about professional matters  Able to view matters holistically 2 3 3 Y N Trainee’s comment i.r.o. reviewer’s rating for this outcome: 9d620129-d205-41ef-9837-132552d5e246.doc – July 2007 15 SECTION 2 EVEN THOUGH THIS SECTION IS MAINLY CONCERNED WITH SELF-EVALUATION BY THE TRAINEE, THE EVALUATOR SHOULD REVIEW EACH SECTION, AND PROVIDE INPUTS PARTICULARLY WITH REGARD TO FUTURE ASSIGNMENTS AND GOALS (SEE SHADED COMMENTS). 1 Document examples of where you have been made aware of the following values: Integrity, objectivity and independence: Professional ethics: Sensitivity to social responsibility: Commitment to life-long learning: 2 Goals set at previous appraisal List all your goals and comment on the extent to which you have achieved them. Provide examples or demonstrate how you have achieved them. Where you have not been able to achieve goals previously set, provide reasons for this. GOALS SET IN PREVIOUS DNA ACHIEVED: YES/NO Y Y Y Y Y Y IF YES, HOW? IF NO, DOCUMENT PLAN TO ADDRESS SHORTCOMING(S) N N N N N N Note: The evaluator must review the trainee’s goals set at the previous DNA meeting and through discussion with the trainee and a review of the trainee’s comments, ascertain how successful the trainee has been at meeting his goals. Where the trainee has not been successful, the evaluator should discuss the reasons for this and consider, with the trainee, whether these goals need to be re-considered in Part B, point 4 of the current appraisal on future goals (i.e. for the next six months). 9d620129-d205-41ef-9837-132552d5e246.doc – July 2007 16 3 Major assignments during the past six months Document major assignments completed during the six-month appraisal period. Again, this should be based on the Performance Evaluation forms completed during the six-month period under review. Care must be taken to provide details of actual work done, audit sections completed, etc. This will on the one hand serve as a record of experience and on the other to determine areas in which experience, or more experience, should be gained. It should accordingly be used to plan upcoming work assignments to ensure that progressive responsibility is achieved and repetition of demonstrated competencies is avoided as far as possible. 4 Major assignments for the next six months Document assignments that you plan to complete during the next six-month period. Provide details of expected tasks and responsibilities on these assignments. Note: The evaluator should take care to ensure that repetition of previously demonstrated competencies is avoided as far as possible and that progressive responsibility is achieved. This point should be discussed with the trainee in the context of his level in the training period and in the context of work assignments previously completed (and the degree to which competency has been demonstrated therein). 5 Future goals Take time to consider your developmental goals over the next six months. These goals should be set in the context of performance evaluations received to date and planned assignments for the next six months. Goals should be set in terms of the trainee’s developmental requirements with regard to aspects of both technical skills and professional skills. Goals should be SMART - Specific, Measurable, Ambitious (yet Realistic) and should be linked to a Time limit or deadline. For example, if you have identified the following goal: Before 20 June 2005, to perform the audit of an inventory count at a manufacturing client well enough to be rated at a minimum of 3, the goal could be set as follows: Specific: To attend an inventory count at Joe Bloggs (Pty) Ltd on 31 March, which would include performing tasks expected of a trainee at my level e.g. involvement in the planning of the attendance, assisting with the actual audit test counting procedures and/or reviewing the results of the count. Measurable: To achieve a rating of 3. Ambitious: To exceed the previous rating that I achieved for this task. Realistic: I may need support to enable me to perform this task. Discuss whether I am ready to take on full responsibility for the count with my training officer. If not, set a level of responsibility that I could realistically achieve. Time limit: To have performed the task and achieved the required rating by 30 June 2005. 9d620129-d205-41ef-9837-132552d5e246.doc – July 2007 17 Note: The evaluator should review these goals and discuss them with the trainee, ensuring that the trainee has identified all aspects of his overall development that need to be addressed and set goals for these areas. The training officer should review these goals to ensure that they are SMART (see the above example). 6 Academic record Document the state of your academic progress during the preceding six-month period. This should include details such as test results to date (where applicable), weekly time spent on studies and the status of your studies (are you on track to pass or not?). In the case of aspects of this record that point to unsatisfactory progress (poor test scores, insufficient time spent on studies or reduced chances of success in exams), you should describe in detail how you plan to address those problem areas. Consider incorporating these plans in point 4 above on future goals. Note: The evaluator should review the status of the trainee’s studies and discuss any required action to ensure exam success. Where appropriate, required action should be transferred to Part D of this document. The training officer should insist on receiving all test dates at the beginning of each academic year and should ensure that results are obtained from the trainee for every assigned test or examination. 9d620129-d205-41ef-9837-132552d5e246.doc – July 2007 18 SECTION 3 THE TRAINEE MUST SUMMARISE ALL COURSES (BOTH INTERNAL AND EXTERNAL) ATTENDED DURING THE PRECEDING SIX-MONTH PERIOD. HE SHOULD DOCUMENT THE LEARNING OBJECTIVES SET FOR EACH COURSE AND THEN DEMONSTRATE SPECIFICALLY HOW HE APPLIED THIS LEARNING IN THE WORKPLACE. WHERE HE HAS NOT BEEN ABLE TO TRANSFER ELEMENTS OF LEARNING INTO THE WORKPLACE WITH SUCCESS, THE TRAINEE SHOULD DOCUMENT PLANS TO ACHIEVE THIS. THIS MAY NEED TO BE DISCUSSED WITH THE EVALUATOR PRIOR TO FINALISATION OF THE DEVELOPMENTAL PLAN. TRAINING COURSE LEARNING OBJECTIVES EXAMPLES OF TRANSFER RESULT Note: The evaluator should review this document, specifically to ensure that learning is being transferred into the workplace. where learning has not been transferred into the workplace, this should be discussed with the trainee and a plan of action decided on to transfer the learning. the plan should be transferred to part D. ACTION DECIDED ON TO TRANSFER THE LEARNING. THE PLAN SHOULD BE TRANSFERRED TO PART D. Where learning has not yet been transferred into the workplace, indicate below the steps that will be taken to ensure that the trainee has the opportunity to apply the learning in the workplace: 9d620129-d205-41ef-9837-132552d5e246.doc – July 2007 19 SECTION 4 THIS PART SHOULD BE COMPLETED BY THE EVALUATOR WITH THE INPUT OF THE TRAINEE ACCOUNTANT 1 Comment on the overall performance of the trainee over the last six months Here the evaluator should record an overall appraisal of the performance of the trainee during the previous six months 2 Comment on the effectiveness of the previous period’s developmental plan Here the evaluator should review the effectiveness of the developmental plan decided on during the previous appraisal and comment on the extent to which it has been successful in addressing the identified developmental needs 9d620129-d205-41ef-9837-132552d5e246.doc – July 2007 20 3 Development plan Here the evaluator should document identified developmental needs areas, indicate on which client assignments (specify client names), work assignments (specify specific tasks) or through which training courses (identify specific courses) these needs are to be addressed. The latest date by when the need should have been addressed should also be documented. The nature of the intervention required to address the developmental need should be described in detail Developmental need Client assignments Work assignments Latest date Training courses Latest date 1 2 3 4 5 6 Once the developmental plans have been documented and discussed with the trainee, both the trainee and the evaluator should sign off the DNA document here, as well as on the front page to indicate that they are both in agreement with the content of the development needs analysis. 9d620129-d205-41ef-9837-132552d5e246.doc – July 2007 21 SIGN OFF – TRAINEE AND EVALUATOR This sign off indicates that both the trainee and the evaluator agree with the contents of this document. Trainee: Date: The trainee should keep copies of completed DNA forms for his own records. SIGN OFF – ASSESSOR This sign off indicates that the assessor reviewed this DNA in respect of: o o o the overall ratings achieved by the trainee on the DNA, based on the PRs the processes for addressing developmental needs the credibility of the process Evaluator: Date: Assessor Date: 9d620129-d205-41ef-9837-132552d5e246.doc – July 2007 22