PTA Membership Continue to write a monthly membership article for your
Send thank-you notes to those who have joined.
July/August Request additional membership cards from the State PTA
Read the Membership section of the Leadership Packet. office as needed.
Meet with your president to discuss the membership January
materials. Continue to recruit and enroll new members.
Register to attend your region’s Fall Leadership Meet with the membership committee and evaluate your
Conference Membership class. progress. Plan and implement any new approaches.
Meet with the membership committee to review results of Write a newsletter article for next month’s membership
previous years’ campaigns and set your new goals. column.
Establish membership privileges. Print the online remittance form and remind the treasurer
Review your budget for the membership campaign promo- to send in the membership service fees by January 25.
tions: posters, awards, prizes, leaflets, etc. February
Order membership envelopes from the State PTA office to Continue to recruit and enroll new members.
use throughout the year. Keep writing those membership articles for the newsletter.
Plan your campaign. Set campaign dates and develop a Plan a special celebration for PTA’s birthday month.
timeline. Get the approval of your board. March
Ask your superintendent, school board president, and Continue to recruit and enroll new members.
mayor to proclaim September “PTA Membership Month.” Print out a list of members for the nominating committee.
Send copies of your “proclamations” to your local news- Plan any special membership activities for the end-of-the-
paper and television station with an article on PTA parent year celebrations.
involvement in your school. Make sure all your members have been enrolled and
Write a membership newsletter article for your school membership service fees are paid by the end of March (in
newsletter. order for members to attend convention as voting
Set up a membership table on the first day of school to April
welcome students and parents back to school. Review this year’s membership campaign, make written
Be visible! Publicize and celebrate “PTA Membership recommendations for next year’s campaign and submit a
Month.” report to your board.
Send a letter home (with the first packet of information Update the membership procedures book.
from the school) inviting everyone to join. Emphasize past Register next year’s membership chair for Washington
accomplishments and future goals. State PTA Convention. Be sure he or she attends the
Send “invitation to join” letters to past presidents, former membership class.
board members, your school superintendent, school board Keep writing the membership news article for your
members, and other community leaders. Remember, PTA newsletter.
is for everyone! May/June
Work closely with your school administrator to be part of
Thank all of those who helped with this year’s membership
the school open house.
Enroll your members online with the Washington State PTA
Start planning next year’s campaign.
enrollment program. Be sure and list name, address, phone
Thank your members for joining PTA in your last
number, and email address (plus any other relevant informa-
newsletter article and encourage them to join next year.
tion your unit requests.) Make sure that your officers who are
Work with the treasurer to reconcile the membership
already activated do not get entered a second time. Do not
service fees that have been collected with the number of
enter a member until you have actually collected his/her fees.
members enrolled in the online membership enrollment
Write a membership newsletter article for next month’s
site. Call the State PTA office to remove any duplicate
newsletter. Emphasize the value of membership and an-
nounce your month-end membership total.
File your final membership service fees for the year by the
Evaluate your membership campaign at the end of each
25th of May.
month. Review last year’s membership list for anyone who
Enter incoming officers via the WSPTA online
may have forgotten to renew and send them a special note.
membership enrollment site.
Turn over all checks and cash for membership service fees
Download/print a copy of your membership roster to use
to the PTA treasurer as soon as they are received.
next year to send renewal notices to your members.
Print the online remittance form and remind the treasurer
to send in the membership service fees by October 25.
Washington State PTA Leadership Packet 2009-2010 Membership Tab