NORTH MANCHESTER PUBLIC LIBRARY BOARD OF TRUSTEES
Thursday, January 14, 2010 at 6:30 p.m. – Conference Room
Present: Brenda Self, Joe Accetta, Gay Ingold, Theresa Tyner, Vicki Smith, Lisa Ulrey,
Absent: Kevin Walter
Guests: Karen Ainslie, Indiana State Library
I. Call to order – Brenda called the board meeting to order at 7:50 p.m. following the
workshop led by Karen Ainslie. The workshop provided an overview of board
II. Adoption of Agenda – Vicki moved and Heather seconded the motion to adopt the
agenda as presented. Motion carried.
III. Perusal and Approval of Reports
A. Secretary Minutes – Joe moved and Lisa seconded acceptance of the minutes
of the December board meeting as written.
B. Presentation of Claims and Financial Reports
Year-end 2009 vouchers– #8654 Dennis Bumgarner check will be covered
by an endowment fund. Joe moved and Heather seconded to approve
payment of year-end 2009 vouchers as presented. Motion carried.
Year-end 2009 financial reports – We were under budget by $28,220.
Statistically, computer usage, program attendance, counter and circulation
all up in 2009 over numbers in 2008. Joe moved and Gay seconded
approval of December financial reports. Motion carried.
Vouchers – Vicki moved and Joe seconded approval of January vouchers.
Financial Reports – Gay moved and Vicki seconded approval of the
January financial reports as written. Motion carried.
Organize as Board of Finance – Lisa moved that we organize as a Board
of Finance with Brenda Self as president, Gay Ingold as secretary, and Joe
as treasurer. Heather seconded the motion, which carried. Investments were
reviewed: we have two CDs, savings and checking accounts. Local financial
institutions are used for our investments and CDs can be invested in up to
two years. Library notices will be published in the News Journal.
C. Director’s Report
Friends – FOL will meet next on February 9. FOL provided funding for
materials for the Children’s Department Valentine’s Tree, refreshments for
programs, a dance game for the Wii, and a 15-minute computer.
Programs – Reports from the Children’s Librarian, the Circulation Desk
Supervisor, and Adult Services Library Assistant are in board packet.
Inventory – Scanning was finished by the end of 2009. Hooray! Staff
are now moving misplaced items and searching for items missing from
Terrazzo floor – A representative from the company was here to take
samples. Theresa will follow up on designs.
Workshops – Reports on workshops Sarah and Nicole attended are in
the board packets.
Clerk – Hours were added in this year’s budget to help free up Liz’s
time for cataloging and other projects. An ad has been placed in the
Food for Fines – 382 items have been delivered to the Food Pantry.
Loaning laptops – a policy needs to be created to specifically deal with
allowing laptops to circulate out of the library. If circulated, the laptops
will need to be updated with appropriate security and filtering software.
Technology – Facebook page for the library is becoming more popular.
The page already has 109 “fans”.
IV. Old Business
A. Long Range Plan Timeline – nothing new at this time.
V. New Business
A. Review of mission and vision Statements – Lisa moved for the revision of the
mission statement as follows: “The mission of North Manchester Public Library is
to provide materials, programs, and services necessary to meet recreational and
educational needs of the community in a comfortable and easily-accessible
facility, a community center of activity and information. Joe seconded. Motion
carried. The vision statement will remain unchanged.
B. Fire system quotes – Quotes from Cottage Watchman Security Systems.
Twenty-one smoke detectors failed smoke test. He recommends the newer up-
to-date Smart System, rather than patching the current system, which the
manufacturer no longer supports. Quote was for $7,999.81. One more quote
was requested. Decision next month.
VI. Questions and Comments
VII. Adjournment – Meeting adjourned at 9:00 p.m.
NEXT BOARD MEETING: Thursday, February 11, at 7:00 p.m.
Approved by board on 2/11/09:
February – Heather Howard
March – Kevin Walters
April – new trustee