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					                                        2007

                          MACQUARIE UNIVERSITY

                  LEARNING AND TEACHING COMMITTEE

     Meeting of the Learning and Teaching Committee will be held at 9:30am,
         3 October 2007, in the Senate Room, Level 3, Lincoln Building,
                              Macquarie University

                                 AGENDA
                                                                   Page
1.      APOLOGIES

2.      MINUTES OF THE PREVIOUS MEETING                              2

3.      BUSINESS ARISING FROM THE MINUTES
 3.1 Information Ethics Committee – Terms of Reference               7

 3.2 Draft Learning and Teaching Plan 2008-2012                      8

4.      REPORTS
 4.1 Chair                                                          21

 4.2 Deputy Vice-Chancellor (Provost)                               22

 4.3 Reports of Associate Deans:
       ELS                                                         27
       ICS                                                         29
       Humanities                                                  30
       Law                                                         31

 4.4 Student Feedback Sub-Committee

 4.5 Assessment Working Party – Minutes of meeting held             33
     on 13 September 2007

 4.6 Carrick Research and Teaching Nexus

5.      WEBCT UPGRADE REPORT
        (Report by Mr Andrew Burrell)

6.      COMMITTEE STRUCTURE                                         35

7.      ASSOCIATE DEAN ROLE DESCRIPTIONS                            38

8.      OTHER BUSINESS




                                        1
                                                                                   Item 2

                              MACQUARIE UNIVERSITY

                     LEARNING AND TEACHING COMMITTEE


 Minutes of a meeting of the Learning and Teaching Committee held on
 20 August 2007 at 9.30am in the Senate Room 1, Level 3, Lincoln Building.


 Present:           Dr M Hughes-Warrington (Chair)
                    Ms M Brodie
                    Mr A Burrell
                    A/Professor P Coutts
                    Mr J De Meyrick
                    Mr T Hendry
                    Dr M Hitchens
                    Ms S Jeffares
                    Professor M Johnson
                    Dr J Lattas
                    Professor S Marshall
                    A/Professor K McCracken
                    Professor P Pilowsky
                    Professor J Sachs
                    A/Professor J Shepherd
                    Ms K Shorrock
                    Mr D Spencer
                    Mr D Szambowski

 In Attendance: Ms B Kosman
                Ms B McLean
                Ms R Myton


1.       APOLOGIES

         The Committee noted that apologies were received from:
         Ms M Baillat, A/Professor S Burton, Dr J Homewood.

2.       MINUTES OF THE PREVIOUS MEETING

         The Committee APPROVED the minutes of the meeting of 10 July 2007,
         subject to the amended title for Sue Spinks – from ‘Professor’ to ‘Ms’.

3.       BUSINESS ARISING FROM THE MINUTES
     3.1 Report on the IRUA Forum on Leadership of Learning and Teaching

         The Committee’s Chair thanked Professor Marshall for providing a detailed
         report on the IRUA forum of 28-29 June 2007. The forum facilitated
         discussion between members of IRU Australia universities on a wide range
         of leadership in learning and teaching. The Committee noted the report.



                                          2
     3.2 Next Generation Learning Spaces Colloquium

         The Committee noted the report of Ms Brodie on the Colloquium ‘Next
         Generation Learning Spaces’ that took place in University of Queensland on
         4-5 July 2007. The Chair thanked Ms Brodie for the report.

         The Committee was also informed about the ‘Places and spaces for
         learning’ seminars of the Carrick Institute. Mr Burrell will be attending the
         seminar on 26 September 2007.
         Action: Mr Burrell is asked to provide the Committee with the report on the
         seminar.

4.       REPORTS

     4.1 Roster for Divisional Reports

         It was moved by Professor Marshall and seconded by Mr Burrell that the
         Committee approve a roster for the reports of the Associate Deans of
         Divisions to the Committee. The reports should be submitted one week
         before the meeting. The proposal was APPROVED.

     4.2 The Chair

         The Chair reported to the Committee on the following topics:
            The Chair visited the meetings of the divisional Learning and Teaching
             Committees in ELS, ICS and Linguistics and Psychology. The meetings
             were very productive and discussed a range of issues including matters
             of policy and learning and teaching plan. By the end 2007, the Chair is
             planning to visit SCMP, MGSM, ICMS and SIBT.
            Learning and teaching Plan – the working group on Learning and
             Teaching Plan, including Michael Hitchens, Suzan Burton, Robyn Clark
             and Marnie Hughes-Warrington (Chair), considered the relationship
             between the plan and the proposed Performance Management System.
             The group also ensured that there is a stronger connection between the
             plan and the actions proposed by the Macquarie University
             Sustainability Office.
            Curriculum review 2008.

     4.3 The Deputy Vice-Chancellor (Provost)

         The Provost presented to members of the Committee a cover of the book
         ‘Transforming a university: the scholarship of teaching and learning in
         practice’ for information.

         The Provost also reported on:
            Learning and Teaching Fellowship Scheme – Macquarie University will
             award two fellowships per annum, each lasting for a semester. The
             deadline for submitting nominations for 2008 is 16 November 2007.
             More information regarding the fellowships is available on the website
             at: http://www.mq.edu.au/provost/activities/awards/lt_fellowship.html.
            Progress with a policy audit – one of the key activities of the university
             in preparation for AQUA is developing policy framework. The goal is
             differentiating policy and guidelines.
             Action: Ms Bronwyn Kosman, leader of the policy audit project, to
             prepare a report on a policy audit to be circulated to the members of the
             Committee.


                                            3
            Learning and Teaching Plan – the Learning and Teaching Committee is
             an important body in providing a feedback on the plan.


     4.4 Carrick Projects

         The Committee noted the following Carrick Projects’ reports:
            The impact of web-based lecture technologies on current and future
             practice in learning and teaching;
            Leadership and Assessment: Strengthening the Nexus;
            Carrick Institute Grant: 'Nature and Roles of Arts Degrees in
             Contemporary Society.


     4.5 Preliminary 2008-2009 IT Business Plan

         The Committee noted the report prepared by Dr Chris Bird. The report
         provides a preliminary view of proposed IT investments for 2008 and 2009
         and includes some suggestions for strategies and priorities.

     4.6 eBenchmarking for Quality Enhancement

         The Committee received the report of Dr Maree Gosper that provides
         overview of the first stage of the eBenchmarking for Quality Enhancement
         project. The outcome of the project will be a report with recommendations to
         be presented by the Deputy Vice-Chancellor (Provost) to the University's
         Learning and Teaching Committee. The Committee discussed how the
         Provost’s report could be used in enhancing learning and teaching.

         Some of the comments made included:

            Simply providing resources for training staff in technologies is not
             enough.
            The role of Associate Deans is identifying priorities/problems in using
             learning and teaching technology, communicating them to the Deans
             and requesting adequate funding.

5.       INFORMATION ETHICS COMMITTEE

         Ms Meredith Graham briefed the Learning and teaching Committee on the
         background of the Information Ethics Committee which replaces the
         Copyright Committee. The former Copyright Committee focused on
         compliance while the new committee will be moving towards convergence of
         various Copyright issues. Currently there is a poor understanding of
         Copyright across the university. The following issues should be taken into
         consideration:
             Digital technology has implications for Information Ethics and Copyright;
             Everyone is an user and at the same time a creator of the information.

         Ms Graham explained that the new committee will have policy formulating
         role rather than regulatory role.

         The Committee members discussed an issue of thesis copyright. The
         copyright of thesis rests with the university while the copyright of student
         essays rests with students. Essays can be published somewhere else, but it



                                            4
     is different for thesis because they are treated as publications. The problem
     arises when we want to publish the digital thesis. Students are concerned
     about submitting their thesis digitally. There are no guidelines or policy
     regarding the digital repository. The Committee members agreed that it
     would be useful to get a feedback on this issue from the Provost. It was also
     suggested to send a memo to Professor Jim Piper, DVC (Research) and to
     ask his view on digital repository and copyright.

     Action: Ms Graham to send a memo to Professor Piper regarding the
     copyright issues related to digital repository of thesis.

     The Committee also discussed whether or not the Information Ethics
     Committee should be a sub-committee of the Learning and Teaching
     Committee or the Library Committee. In Ms Graham’s opinion the
     Information Ethics Committee deals with the issues that emerge in the
     learning and teaching area and in that regard the committee has more links
     with the Learning and Teaching Committee than with the Library Committee.

     The Committee agreed that a decision on whether or not the Information
     Ethics Committee becomes its sub-committee will be made at the next
     meeting, subject to provision of the terms of reference of the Information
     Ethics Committee.

6.   DRAFT LEARNING AND TEACHING PLAN

     The working group on the draft of the Learning and Teaching plan had a
     meeting where its members discussed the following issues:
        Input from the CPD, EFS, Ethics project;
        Alignment between the plan and ‘Macquarie at 50’;
        Proposal to give the final draft to Professor Pam Peters from the
         Department of Linguistics for a final feedback;

     The working group reflected the following suggestions made to the draft:
        Included sustainability;
        Life of the plan – 2008-2012;
        List of priorities – numbers are replaced by dots.

     The final draft will be circulated.

     Action: Once Professor Peters looked at this document it will be put online
     and the next meeting of the Committee will make decision regarding the
     approval of the document.


7.   TEDS AND STUDENT FEEDBACK SUB-COMMITTEE

     The Chair asked the Committee to provide a support to Professor Marshall’s
     work in student feedback. It was proposed to establish a sub-committee on
     student feedback. The following people expressed the interest: Ms Bronwyn
     Kosman, Mr Julian De Meyrick, Professor Stephen Marshall, Ms Sharon
     Fraser, Ms Sonia Jeffares, Dr Judy Lattas and Mr Dominic Szambowski.

     The Committee APPROVED the establishment of the Student Feedback
     Sub-committee with the above membership.




                                           5
8.       OTHER BUSINESS

     8.1 Memorandum from Mr Doug Stewart

         Mr Doug Stewart, Manager - Space Planning and Timetabling, approached
         the Learning and Teaching Committee with concern over some exam
         practices. He raised issues concerning:
             Examinations held outside of the formal examination periods and
              processes;
             Venue suitability issues and quality for students;
             Clash avoidance;
             Published exam dates and times,
         and asked for some guidance.

         The Committee members agreed that there should be a clear examination
         policy that would cover the above issues. The university also needs an
         enforcement mechanism. The Committee agreed to initiate the formation of
         the examination policy.

         Comments made on this issue included:
           Lack of assessment policy which becomes more evident with the online
            developments;
           Different modes of examination or other forms of assessment could be
            a solution;
           There are other issues associated with examination. For example, large
            classes.

         The Committee proposed establishing of a small working group that would
         develop the assessment policy. The proposal was APPROVED and the
         following members were appointed as members of the working group on
         Assessment Policy: Professor Pamela Coutts, Mr Julian De Meyrick,
         Professor Michael Johnson, Dr Marina Harvey, Ms Bronwyn Kosman, Dr
         David Spencer, A/Professor Kevin McCracken, Professor Stephen Marshall,
         and A/Professor John Shepherd.

     8.2 Upgrade of the Central Learning Management System (LMS)

         Mr Burrell reported that Centre for Flexible Learning and IT Services are
         working on upgrading the central Learning Management System (LMS) from
         WebCT Campus Edition 4.1 to Blackboard Campus Edition 6 (CE6). The
         project team formed from CFL and ITS staff will be responsible for moving all
         existing WebCT units into Blackboard CE6 and to provide training
         workshops, materials and support for all staff and students. The first group
         of units to be moved will be the Open Universities Australia (OUA) units.

         Mr Burrell also noted that there is increasing number of requests for
         iLecture, digital audio system used to record and deliver lectures. ILecture
         booking forms are available online at:
         http://www.cfl.mq.edu.au/ilecture/staff/bookings.htm.

 The meeting concluded at 11.35am.


 Dr M Hughes-Warrington
 Chair



                                            6
                                                                       Item 3.1



                         MACQUARIE UNIVERSITY

                   INFORMATION ETHICS COMMITTEE


                            Terms of Reference



   Develop a culture of ethical behaviour in the creation, dissemination
    management and use of information
   Identify emerging issues, promote excellence, and encourage
    collaboration and the adoption of good practice in information ethics,
    consistent with the University's strategic directions.
   Advise the Deputy Vice-Chancellor (Provost) on strategic planning and
    quality enhancement for information ethics related issues, with particular
    input to the Learning and Teaching Plan and relevant support plans.
   Advise the Learning and Teaching Committee and the University
    community on developments in information ethics, including the
    implications of changes in technology on ethical practice
   Facilitate informed debate on topics/issues relevant to information ethics
    in the University's pursuit of its strategic objectives.




                                     7
                                                                               Item 3.2


                         Draft Learning and Teaching Plan 2008-2012

                               “And gladly … lerne and gladly teche”



Preamble
Macquarie University’s motto, “and gladly teche”, is taken from the portrait of a
medieval university academic in Chaucer’s Canterbury Tales. The portrait epitomises
both the centrality of teaching to the work of the university and the scholar-teacher’s
personal commitment to learning. Moreover, this joint undertaking is pursued
“gladly”, a word that signifies not only “with pleasure”, but in Middle English “as a
habit”. The habit of learning leads to the pleasure of teaching, and the pleasure of
learning leads to the habit of teaching – a sentiment we want to reflect in this Plan.

Macquarie University offers programs that have intellectual rigour, are firmly based
on research, and are relevant to twenty-first century challenges. Just as today’s global
problems require multidisciplinary solutions, so our students need to understand the
interaction between disciplines. Our students develop a comprehensive range of
generic, analytical and critical skills, as autonomous and independent learners. They
are well prepared to enter the workforce, i.e. 'work ready’, engaged with the world
community, and willing to step up to become the leaders of the future.

Macquarie graduates will be lifelong learners, with the skills and competencies to
succeed in the dynamic and changing world of work. They will be capable of
engaging in local and global communities with energy and integrity. As leaders in
their professional fields, they will be ethically, socially and environmentally aware.
Through the Graduate Capabilities Project, we will profile the careers of Macquarie
graduates, to maintain the strength, diversity and relevance of our programs.

This Learning and Teaching Plan sets the corporate direction for learning and
teaching at Macquarie for the next five years. In addition to annual reporting, the Plan
will have a major review after 3 years and then at its completion in 2012.
Individual faculties will develop their own plans within the environment of this Plan.
Those plans will have local priorities along with recognisable links back to this
University Plan. Associate Deans (Learning and Teaching), with Faculty Learning
and Teaching Committees, will play a key role in interpreting the Plan locally,
identifying and implementing local initiatives which align with the Plan, and
providing annual reports on progress to their Deans.

In what follows we outline first the University's learning and teaching values,
principles and priorities, followed by a set of specific goals, with detailed strategies
and targets by which to achieve them. They provide the benchmarks for becoming a
world-class university.

*********************************************************************



                                          8
Values that underpin and shape Macquarie University practice

      Ethical practice, honesty, integrity and objectivity

      Diversity, equity, social justice, and inclusiveness

      Internationalisation and the international experience of learning
               Valuing difference
               Tolerance

      Quality enhancement and continuous improvement as evidenced through:
          o Accountability
          o Transparent processes
          o Regular review cycles

      Personal, social and cultural development by students, teachers, and the
       University community, through local and global engagement

      A scholarly approach to teaching which is characterised by:
          o Inquiry and scholarship                 o Critical thinking and
                                                        analysis
          o Ongoing review                          o Intellectual integrity
          o Academic freedom and                    o Balance
              collegiality

      Active student-centred learning which is characterised by:
          o Exhibiting a passion for                o Lifelong learning
              learning
          o Recognition of diversity within the student body

      Professional, academic and community leadership


Principles that will guide the implementation of Macquarie Values
At Macquarie University our programs and practices reflect a commitment to:

      Agility, including flexible pedagogical patterns, integrated/blended learning,
       providing resources for engagement and dialogue in a variety of environments

      Cross Disciplinarity in teaching and research

      Multiple Pathways through supporting diversity and non-traditional pathways
       and second-chance learning

      Social and community awareness whereby the University is connected to the
       community and responsive to external demands and internal pressures,
       demonstrated in socially relevant programs

      Internationalisation of the student experience and curriculum




                                         9
      Teaching Excellence recognised and fostered through a developmental cycle
       of reflection, innovation, monitoring and feedback

      Research-inspired and research-informed learning and teaching

      Sustainability in the University's social, physical and cultural environments

Priorities for this Plan
     Develop a Quality Enhancement culture through supporting, encouraging and
        disseminating innovative practice, and improving teaching and student
        learning outcomes
     Develop, support and recognise excellence in teaching
     Recruit and retain non-traditional students
     Enhance the coursework and Higher Degree Research experience by exposing
        students to high quality researchers and providing opportunities to be involved
        in research
     Review the collection and usage of data to inform and improve teaching
        practice
     Engage with student and community needs, including managing student
        expectations
     Review undergraduate coursework and postgraduate coursework and research,
        and assessment in the light of the Graduate Capabilities Project
     Ensure students make a smooth transition into Macquarie University and its
        learning expectations
     Provide appropriate resources to improve and maintain quality learning
        environments (virtual, physical and social)
     Enhance learning through the integration of ICTs (information and
        communication technologies) and a variety of pedagogical strategies

Macquarie University's Goals
To be a world-class university by:
   1. Developing and supporting quality teaching practice
   2. Ensuring quality and continual improvement in curriculum and teaching
   3. Fostering student engagement with the university and the community, and
       graduate capability
   4. Supporting research-enhanced learning and teaching
   5. Recognising and rewarding excellence and innovation in teaching and learning
   6. Promoting diversity, equity and international awareness
   7. Supporting student learning through developing and maintaining appropriate
       infrastructure

*********************************************************************




                                        10
Goal 1: Developing and supporting quality teaching practice

      Objective                                Strategies                         Responsibility                 Indicator
To promote a culture      Recruit staff with a demonstrated commitment to     DVC (Provost)        Learning and Teaching is
of professional           learning and teaching                               Director HR          incorporated as essential criteria in
learning and the                                                              Centre for L&T       recruitment, confirmation, PM&D,
cultivation of teaching   Incorporate Learning and Teaching committees        Deans                promotion, and reward structures for
practice                  into the governance structure of faculties          Assoc Deans (L&T)    academic staff

                          Require all new teaching staff (including casual
                          and adjunct) to demonstrate attainment of the
                          FIeLT (Foundations in eLearning and Teaching)
                          program goals within two years of commencement

                          Collect evidence and develop indicators of
                          educational scholarship outputs

To enhance                Convene University and faculty forums to            DVC (Provost)        Number of staff winning external
opportunities for the     highlight excellent practices in higher education   Centre for L&T       grants and awards is increased over
dissemination of                                                              Deans                2007 results
excellent and             Encourage mentoring and peer observation            Assoc Deans (L&T)
innovative practice




                                                                                                                                           11
To promote and         Devise a process to improve student engagement       DVC (Provost)             CEQ (Course Evaluation
support student-       and satisfaction                                     Centre for L&T            Questionnaire) results are improved
centred learning                                                            University Learning and   over 2007
                       Explore innovative pedagogies employing              Teaching Committee
                       contemporary and frontier technologies               Assoc Deans (L & T)
                                                                            Faculty Learning and
                       Devise plan for addressing areas of                  Teaching Committees
                       underperformance, for example those identified in
                       the CEQ (Course Evaluation Questionnaires) and
                       other metrics

                       Incorporate in University and Faculty plans
                       measures which recognise and encourage student
                       -centred learning

Goal 2: Ensuring quality and continual improvement in curriculum and teaching
      Objective                            Strategies                          Responsibility                        Indicator
To maintain           Require that new course, program and unit          Deans                        Course units, courses and programs
curriculum quality    proposals are supported by evidence of curricular  Heads of Discipline          are regularly reviewed, based on
                      alignment, i.e. where teaching objectives,         APC                          effective evaluation and reports
                      assessment, and learning and teaching activities   Assoc Deans (L&T)            submitted to Faculty L and T
                      are aligned.                                       Divisional Learning &        committees.
                                                                         Teaching Committees
                      Review curricula every 3 to 5 years for essential  Teachers
                      criteria (alignment, relevance, international
                      perspective, development of graduate capabilities,
                      research links)

                       Review online units within the first year and then
                       every 3 to 5 years for compliance with University
                       policy and regulatory frameworks e.g.
                       accessibility requirements, adherence to
                       Copyright, Privacy and technical standards, etc.

                       Involve professional, industry and community
                       bodies in curriculum design

                                                                                                                                            12
                        Promote cross-cultural and international
                        dimensions in curricula

                        Promote cross-discipline partnerships in
                        curriculum development

                        Focus on assessment and feedback as key
                        influences on student learning
To develop the          Audit and review the University’s teaching spaces   DVC (Provost)    A 5-year plan to upgrade teaching &
University’s physical                                                       DVC (COO)        research spaces is developed, costed
and virtual                                                                 Centre for L&T   and budgeted
environments to
provide a quality
student learning
experience




                                                                                                                                    13
Goal 3: Fostering Student Engagement with the University and the Community, and Graduate Capability

      Objective                               Strategies                           Responsibility                 Indicator
To produce ethically      Ensure appropriate curriculum design and content   Heads of Discipline    L&T forum held and departmental
and socially aware                                                           Heads of Department    report lodged with Learning and
graduates                 Align assignment tasks, assessment and feedback    Assoc Deans (L&T)      Teaching Committee
                                                                             Faculty Learning and
                          Annual departmental L&T (learning and teaching)    Teaching Committees    CEQ, Graduate Destination Survey
                          forum on this and other capability areas           Teachers               and MUSCEQ scores improved over
                                                                                                    2007 results
                          Departments to report annually to Faculty L&T
                          Committee on actions in this area

To produce graduates      Departmental and program coordination capability Heads of Discipline      CEQ, Graduate Destination Survey
with (a) generic and      development, including multiple literacies       Heads of Department      and MUSCEQ scores improved over
(b) discipline-specific                                                    Assoc Deans (L&T)        2007 results
workforce capabilities    Annual departmental L&T forum on this and other Faculty Learning and
                          capability areas                                 Teaching Committees
                                                                           Teachers
                          Departments to report annually to Faculty L&T
                          Committee on actions in this area

                          To develop a statement of expected student                                A capabilities statement prepared
                          capabilities upon graduation                                              and attached to student’s testima.




                                                                                                                                         14
To produce ethically   Ensure appropriate curriculum design and content   Teachers                 Increased proportion of students
engaged graduates in                                                      Departments – HoDs       doing WIL (work-integrated
local and global       Encourage workplace-integrated learning            Faculty L&T Committees   learning) and undertaking study
communities            opportunities                                      Assoc Deans (L&T)        abroad, over 2007 numbers
                                                                          Deans
                       Encourage study abroad and online international    DVC (Provost)
                       learning opportunities                             VC

                       Adequate resourcing for WIL (work-integrated
                       learning) and Study Abroad

                       Annual departmental L&T forum on this and other
                       capability areas

                       Departments to report annually to Faculty L&T
                       Committee on actions in this area




                                                                                                                                      15
Goal 4: Supporting Research-enhanced Learning and Teaching

       Objective                             Strategies                             Responsibility                    Indicator
To equip students        Use small research problems suited to student        Teachers                 Increased number of students
with research skills     ability                                              Departments – HoDs       involved in departmental research
and critical thinking,                                                        Faculty L&T Committees   activities over 2007 numbers
through exposure to      Extend vacation scholarships, RA (research
research problems and    assistant) positions, etc.
realistic environments
                         Hold workshops to help staff develop problem-
                         based learning capabilities
To enliven teaching      Use research case studies in teaching                Teachers                 Increased recognition of research-led
by including examples                                                         Faculty L&T Committees   teaching in student feedback, over
of current research   Teachers' own research alluded to in teaching                                    2007 results

                         Research from the Department alluded to in
                         teaching
To foster student        Showcase relevant research in the undergraduate      Teaching staff           Increased number of honours and
engagement with          curriculum                                           Assoc Deans (L&T) and    HDR students over 2007
research                                                                      (Research)
                         Increase student involvement in departmental
                         research activities

                         Involve students in industry/government/
                         commercial research projects

                         Support industry internship units, consultancies


Goal Five: Recognising and Rewarding Excellence and Innovation in Teaching and Learning

      Objective                               Strategies                           Responsibility                    Indicator
To identify, recognise   Develop institutional and Faculty indicators which   DVC (Provost)            Teaching quantum revised to
and reward quality       recognise quality learning and teaching outcomes     Centre for L&T           incorporate measures of the
learning and teaching                                                         Deans                    scholarship of teaching
                                                                              Assoc Deans (L & T)
                                                                                                                                               16
To reward excellent      Revise policies and practices as they relate to      DVC (Provost)                Increased number of staff who are
and innovative           excellence and innovation in teaching                Director HR                  recipients of external awards, over
practice                                                                      Deans                        2007
                     Review Academic Promotions documentation and             Assoc Deans (L & T)
                     criteria to include multiple dimensions of teaching
Goal 6: Promoting Diversity, Equity and International Awareness

      Objectives                            Strategies                              Responsibility                       Indicator
To develop and           Develop cultural sensitivity programs for new       Assoc Deans (L&T)             Global citizenship incorporated into
support culturally       staff and students                                  Faculty Learning &            Graduate Capabilities, Faculty
inclusive learning and                                                       Teaching Committees           Learning & Teaching Plans and Unit
teaching practices       Foster global citizenship as an explicit learning   Centre for L&T                outlines
                         outcome                                             Centre for Social Inclusion
                                                                             Teachers
To identify              Expand opportunities for international              MI                            Increased proportion of students
opportunities to         placement, study abroad                             PVC (International)           undertaking study abroad, over 2007
incorporate                                                                  Deans                         numbers
international and        Expand collaborations and alliances that will
intercultural            facilitate exchanges to improve teaching and
perspectives into the    learning
student learning
experience
To provide programs      Build relationships with local and regional         Marketing                     Improved DEST Equity Indicators
and resources to         indigenous communities, schools and other           Student Support Unit          over 2007 results
recruit and support      equity groups                                       Warawara
students from equity                                                         Deans
groups                   Improve participation by indigenous students        Assoc Deans (L&T)
                         across all discipline areas                         Centre for Social Inclusion

                         Ensure equity groups have adequate access to
                         and support in the use of technologies




                                                                                                                                                  17
To incorporate        Audit of unit of study outlines for evidence of    DVC (Provost)                 Audit undertaken by 2009
international         cultural diversity in curriculum and learning      Assoc Deans (L&T)
perspectives into     activities
learning objectives,
strategies and
curriculum content
To provide            Develop guidelines for teaching about diversity,   Director HR                   Guidelines developed by 2008
professional          through diversity and for diversity                Centre for L&T
development for staff                                                    Assoc Deans (L & T)
to ensure that they                                                      Centre for Social Inclusion
have the skills to
promote diversity,
equity and
internationalisation
Goal 7: Supporting Student Learning

      Objectives                            Strategies                          Responsibility                         Indicator
To develop and          Establish a single organisational unit with      DVC (Provost)                 Plan developed and implemented to
maintain the            responsibility for collecting, analysing and     Manager MIU                   centralise all data collection, analysis
University’s capacity   reporting student feedback data                  Centre for L&T                and reporting of student feedback
to effectively and                                                                                     from both internal and external
efficiently collect,                                                                                   instruments
analyse and report
student feedback data
To develop and          Establish a cross University Committee for IT    DVC (Provost)                 Prioritised strategic plan for IT for
improve the             (information technology) Planning around         DVC (COO)                     academic purposes developed,
University’s ICT        Academic Priorities with membership from                                       adopted and funded
(information and        academic and professional stakeholders
communication
technology)             Mine data collected from online learning
infrastructure to       systems to support institutional policy and
support learning and    planning
teaching
                        Establish separate funding infrastructure to
                        support:
                                                                                                                                                  18
   The ongoing development and maintenance
    of mainstream LMS (learning management
    systems) and related technologies
   Infrastructure to support innovation




                                              19
                                                                                   Item 4.1


                     LEARNING AND TEACHING COMMITTEE


                                  Report from the Chair


As with my last report, I would like to open by acknowledging my gratitude to a number of
committee and staff members. First, I would like to record my thanks to Dominic
Szambowski and Andrew Leary and the staff of ICMS and to Sonia Jeffares and Andrew
Dawkins at SIBT for taking the time to introduce me to their programs and learning and
teaching initiatives. The partnership that Macquarie shares with ICMS and SIBT provides
valuable opportunities to share and discuss learning and teaching initiatives. I have
rescheduled my visit to the SCMP learning and teaching committee meeting to November.
Second, the committee owes much to Stephen Marshall and the staff at CPD for their
continuing hard work. Sharon Fraser is facilitating the student feedback-working group, and
Stephen has provided the group with invaluable guidance in how it might support endeavours
to close the feedback loop and enhance quality. My thanks to the committee members who
have met as a part of that group. Second, I would like to note the work of Stephen Marshall,
Marina Harvey and Sharon Fraser to connect a current MQ Carrick project on assessment
with the L&T committee’s working group on assessment. The assessment working group—
constituted by committee members, the steering group of the assessment project and two
students, and facilitated by Marina Harvey—has met once and will meet to discuss a proposed
glossary of assessment terms and the advantages of standards based, criterion based, norm
referenced and mixed modes of assessment practice. Finally, I would like to note that Doug
Stewart and Maxine Brodie have very generously agreed to spend the next six months
collecting data from staff and students that will provide useful guidance for discussions on
learning environments.




Dr Marnie Hughes-Warrington




                                                                                      20
                                                                                  Item 4.2

Projects developing the Learning and Teaching in an Information Age
Symposium

   1. Learners

1. Profile of the Macquarie Student            LEAD Project 7: Ayse Bilgin & Sue
    Demographics                              Crowe
    Motivations & aspirations to study        Approaches to learning statistics: cross
    Current skills, access to technology &    cultural learning behaviour among
      learning spaces                          university students
    Expectations of learning environment,
      workload, work-study fit, career         LEAD Project 11: Elaine Evans
      outcomes                                 Reading Accounting Theory and
    Past learning styles & learning           Research: a guide for ACCG223 students
      preferences
    By discipline

2. Transition Project                          CPD: Ian Solomonides
    Where and what is the Transition          Student transition and engagement project
      Experience?
    Current support mechanisms?               LTPF: ACES
    How does curriculum and assessment        First year experience project
      assist transition?
    How does policy and strategy support      LTPF: EFS
      transition?                              Discussion starters for NESB students in
    How does technology support transition?   tutorials
    Design interventions
                                               LTPF: ICS
                                               Increase 1st Year retention rate

                                               LTPF: Law
                                               Language workshops for HDR candidates

                                               LTPF: SCMP
                                               Development of foundational academic
                                               skills online module

                                               LTPF: SCMP
                                               Improve the learning experience of
                                               indigenous students

                                               LTPF: SCMP
                                               Academic literacy in BCM & BTeach
                                               offered by Warawara




                                                                                    21
3. Graduate Capabilities                      CPD: Sharon Fraser
    What is the ‘ideal’ Macquarie graduate   Capabilities and Curriculum Renewal
      (defined globally and in terms of
      disciplines)?                           Carrick: Christy Slade
    Map knowledge, skill and attribute       The Nature and role of Arts degrees in
      development                             contemporary society
    Develop strategies for enhancing
                                              LEAD Project 2: Raymond Young
                                              Generic Skills: exploration of generic skills
                                              in Accounting

                                              LTPF: ACES
                                              Needs of students both at University and
                                              career experiences

                                              LTPF: EFS
                                              Mapping generic skills

                                              LTPF: ELS
                                              Develop a Summer Internship Program for
                                              domestic U/G students

4. Student Feedback                           LEAD Project 14: Anna Rowe & Leigh
    Improve the collection of student        Wood
      feedback                                Effective and efficient feedback to students
    Use of student feedback for Quality
      Enhancement                             LTPF: ICS
                                              Increase CEQ scores for Computing

                                              Learning and Teaching Committee Working
                                              Group: Student Feedback




                                                                                       22
     2. Teachers and Pedagogy
1. Teacher and Teaching                            LEAD Project 9: Graham Wood
Effectiveness                                      Development of a ‘transformed’ approach to
    Identify policies and practices that          teaching first year university statistics
       impact on the quality of learning &
       teaching                                    LTPF: ACES
    Develop a framework of indicators and         Demonstration of exemplary practice
       metrics to identify, recognise and
       reward quality teaching                     LTPF: ACES
                                                   Defining good teaching and learning

                                                   LTPF: ACES
                                                   Further develop Teachers for the Future
                                                   project

                                                   LTPF: EFS
                                                   Pronunciation assistance for NESB tutors

                                                   LTPF: EFS
                                                   Web materials on engaging students,
                                                   teaching diverse groups, peer observation
2.     Assessment                                  Carrick: Sharon Fraser and Marina Harvey
      Develop ‘assessment leaders’ who will       Leadership and Assessment
       promote and support the strategic and
       systematic development of assessment        Learning and Teaching Committee Working
       and feedback                                Party:
      Draft assessment guidelines                 Assessment
      Identify policy gaps
                                                   LTPF: EFS
                                                   Casual staff to develop exemplary
                                                   assessment tasks

                                               LTPF: SCMP
                                               Develop Module on enhanced assessment
                                               feedback
3.       Peer Review and Mentoring             LEAD Project 5: John Shepherd
        Develop methodologies for peer review Developing a pool of qualified
        Develop role statement for technology undergraduate teaching assistants
         mentors
                                               LEAD Project 15: Michael Dobbie
                                               Peer assisted learning

                                                   LTPF: Humanities
                                                   Teaching mentoring program
4.        The Impact of Web-based lecture          Carrick: Maree Gosper
                     technologies                  The Impact of Web-based Lecture
        Evaluating the outcomes of elearning      Technologies on Current and Future
         initiatives: does the use of technology   Practice in Learning and Teaching
         enhance learning outcomes?
                                                   LEAD Project 8: Jenny Middledorp
                                                   Evaluation of the WebStat statistics learning
                                                   package

                                                                                          23
                                          LEAD Project 12: Tim Kyng
                                          The effectiveness of Microsoft EXCEL as a
                                          tool in teaching and learning financial and
                                          actuarial mathematics

                                          LEAD Project 13: Wendy Noble
                                          Quick Vocabulary Tool for NESB HDR
                                          students and staff

                                          LTPF: ELS
                                          New technologies and student learning

5.       Curriculum Mapping               LEAD Project 3: Julian deMeyrick
        Purchase of software to assess   Mapping learning in BCom-Marketing
         curriculum alignment
                                          LEAD Project 10: Bill Blair, Gordon Boyce,
                                          Cindy Davids, Susan Greer
                                          Integrating solciological and related
                                          concepts into the study of Accounting

                                          LTPF: CPD
                                          Purchase and implementation of a
                                          Curriculum Mapping Tool

                                          LTPF: EFS
                                          Audit of unit outlines, examinations and
                                          teaching materials

                                          LTPF: ELS
                                          Audit of Unit Outlines




                                                                                24
     3. Learning Spaces

1.   The Role of the Lecture
     
     What is the role of the lecture in the
     information age?
    What are the implications for learning
     and teaching and space
     planning/timetabling?
2.   Learning Environments                       Learning and Teaching Committee
    Strategies and standards for physical and   Working Group:
     virtual learning spaces for learning and    Learning Environments
     teaching purposes (collaboration,
     sanctuary, engagement, independent          LEAD Project 1: John Sims
     learning)                                   Implementation and evaluation of Virtual
    Development of pilot learning spaces        Laboratory: using the Division laboratories
                                                 remotely

                                                 LEAD Project 4: Julie Monteban
                                                 Learning in lectures – video of small
                                                 lectures and developing learning tasks

                                                 LEAD Project 6: Sibba Gudlaugsdottir and
                                                 Frances Griffin
                                                 The development of online quizzes for
                                                 Operations Research

                                                 LTPF: CPD
                                                 eBenchmarking for Quality Enhancement
                                                 (using ACODE Benchmarks): Maree
                                                 Gosper

                                                 LTPF: MGSM
                                                 Online collaborative software

                                                 LTPF: Library
                                                 Install a student-centred learning space on
                                                 Level 1 of the Library

3.       eLearning Sandpit
        Space to trial ICT for learning and
         teaching purposes prior to release
         enterprise wide




                                                                                       25
                                                                                     Item 4.3




                    Division of Environmental and Life Sciences

                  Summaries of Recent L&T Committee Meetings


12 July 2007 – Main Items
* University Learning and Teaching Committee: Dr Marnie Hughes-Warrington (chair of the
Committee) attended the meeting and discussed the activities and plans of the new University
committee.

* Discussion Topic – Linking Research and Teaching: Materials from a recent CPD workshop
(led by Professor Mick Healey, University of Gloucestershire, UK) on this topic were
precirculated and used as the basis for discussion. Committee members were asked to in turn use
the materials in departmental discussions around the issue.


9 August 2007 – Main Items
* Semester 1 TEDS Results: Discussion of the Divisional/Departmental LEU results,
highlighting both good results and areas requiring attention.

* Transfer Rules and the BSc; Paid Employment and its Impact on Student Results:
These two topics had been discussed at the May L&T meeting. Draft statements on both issues
were circulated, discussed and endorsed by the Committee. The Transfer Rules statement will be
forwarded to the Coursework Studies Committee as a joint Science Divisions submission. In the
meantime the draft statement has been made available to the University working party reviewing
transfer rules.

* Discussion Topic – Peer Observation of Teaching: This was a follow up to an introductory
discussion of the topic at the May meeting. On this occasion Dr Ian Solomonides (CPD) led a
discussion based around the discussion documents and templates produced by the Peer
Observation of Teaching Special Interest Group he chairs.


13 September 2007 – Main Items
* Individual Cases: To ensure that only well argued and scrutinised “Individual Cases” go to
Coursework Studies Committee the L&T Committee has instituted the requirement that all such
submissions must first be submitted to and endorsed by L&TC. The first such case was brought
up at this meeting.

* Teaching Awards: Details of the various awards were circulated and discussed.

* Teaching and Learning Project: The project officer appointed with the Division’s L&T
Performance Fund allocation outlined the components of the project. These are:
       - Development of a structured Internship/Research Award Program
                                                                                         26
      - Review of unit outlines
      - New technologies and student learning
      - Development of induction and resources to support International students.


Kevin McCracken
Chair, ELS L&T Committee

20 September 2007




                                                                                    27
               REPORT FROM ICS TO THE MACQUARIE UNIVERSITY
                    LEARNING AND TEACHING COMMITTEE




The Teaching and learning Committee of the Division of Information and Communication
Sciences is currently:

   Discussing implementat6ion of Peer Observation of Teaching across the Division
   Considering strategies for introducing undergraduate students to the research culture of the
    Division, with specific intent of raising the number of honours and PhD students
   Had a lengthy discussion of issues arising from the first meeting of the University sub-
    committee on assessment
   Reviewing the accreditation status of our degrees and developing a formal review process




Dr. Michael Hitchens
Division of Information and Communication Science




                                                                                            28
              Learning and Teaching Report from the Division of Humanities

A number of special—rather than recurrent—Learning and Teaching initiatives are underway in
Humanities at present. First, the Division has hired Xinni Du to work as an online educational
Developer. Xinni’s key objectives are to introduce a content management system for unit guides
and to help departments to reflect on and expand their online teaching practices. Second, the
Division is working with Ian Solomides to trial the AUSSE engagement survey developed by
ACER. The aim of the project is to explore how the AUSSE might be used to enhance staff
practices. Third, the Learning and Teaching Committee has set the criteria that will be used to
judge the 2007 Division Learning and Teaching Awards. This year will see a special focus on
student-centred learning and responding to student feedback. Fourth, the Division has hired a
student to read and comment on teaching grant and award applications. Continuing activities
include mentoring—with mentors and new staff discussing the idea of a ‘philosophy of
education’ this month’—the expansion of the Tele’s Angels student mentoring program to
incorporate the Master of International Relations and classroom visits (now 43).


Dr Marnie Hughes-Warrington
Associate Dean for Learning and Teaching, Humanities




                                                                                          29
                           Report to the Macquarie University
                            Learning & Teaching Committee
                               from the Division of Law

Since being appointed in July 2007 and in consultation with the Dean I have identified 10 tasks
to achieve over the coming year. Some of these tasks may not be achieved depending on the
restructure of the University and when it is to take effect.

Ten Tasks To Achieve 2007/2008.

1.      Draft, print and distribute a Division Learning & Teaching manual containing all our
       policies, University policies and helpful hints on L&T issues (for first semester 2008).
2.      Design and implement a peer observation and review of teaching system for the Division
       (for second semester 2007).
3.      Conduct an annual or bi-annual workshop/conference on learning & teaching issues that
       assists teachers to implement excellence in teaching - possibly in conjunction with an
       internal or external partner (plan for 2009 depending on restructure outcome).
4.      Engage with students with a view to improve learning & teaching excellence (immediate
       and on-going).
5.      Establish and chair a Divisional Learning & Teaching Committee to address Divisional
       learning and teaching issues (for 2008 depending on restructure outcome).
6.      Establish a Learning & Teaching web site linked from the Division of Law web site (2008
       depending on restructure outcome).
7.      Develop an annual budget for learning & teaching strategies (including managing
       University funds granted to the Division through CEQ/Learning Fund returns in
       accordance with approved budgeted guidelines) (early 2008).
8.      Encourage research in and publication of scholarly works in relation to learning and
       teaching within the discipline of law (immediate and ongoing).
9.      Set up criteria for and assist the Dean to bestow the new “Dean’s Teaching Awards” to
       worthy staff of the Division of Law (immediate and ongoing).
10.     Procure and assess applications for Macquarie University and Carrick Institute Teaching
       Awards (immediate and ongoing – although no Macquarie Awards in 2007).

Progress to date

Item 2 – Peer Observation & Review of Teaching
Given the emphasis on Peer Observation & Review of Teaching (PORT) in the University’s L&T
plan, Carrick Awards and for the general improvement of teaching across the Division, the
establishment of a PORT program is of critical importance. After calling for volunteers, the
Division now has 11 volunteers currently trialling a PORT program. Dr Ian Solomindes from CPD
conducted an information session on 23 August 2007 where he discussed with us our goals and
how the program will operate. We are currently conducting the observations in buddy groups and
will commence writing up reports. Finally, we will have a debrief session at the end of semester
to discuss how things went and what the participants got from the trial. Hopefully, upon the
successful trial I will draft up a more formal on-going process for all staff to participate in.

Item 4 – Engaging with students
After a meeting with our Macquarie University Law Society (MULS) President and Vice-President
(Education) a document recording the already high level of engagement we have with our
student body and some recommendations for future engagement was drafted and handed to the
Dean a number of weeks ago. The document noted the following existing levels of engagement:-
     student/staff forums
     staff involvement in student competitions
     commemorative dinner
     student mentoring
     campus committee (a new student forum established this year)
     Divisional/Department meetings

                                                                                          30
    social functions (law ball, revue, 1st year camp, intervarsity sport & social events)
    careers workshops
    MULS web site
    Publications (The Brief, Careers Guide, Clerkship Guide, Yearbook)
The following four areas were identified as areas for improvement:-
    Higher levels of staff participation and assistance in competitions
    Measurable outcomes from staff/student forums
    Better access to student data base to facilitate better communication
    Conduct of a wide reaching student survey

Items 9 and 10 - Teaching Awards
“Macquarie Division of Law Teaching Awards Guidelines” document drafted and handed to
Dean. This document sets out all of the internal and external awards available to members of the
Division including internal and external timelines and includes a new initiative called the Dean’s
Teaching Awards. Nominations have been received from four academic staff members for the
2008 Macquarie University Teaching Awards and progress is being made on fashioning
individual applications.

Promoting the Draft Learning & Teaching Plan 2008-2012
I have attended meetings of the Department of Law LLB Committee and the Department of
Business Law Quality Assurance Committee to speak about the draft of the new University
Learning & Teaching Plan 2008-2012 and the sorts of strategies that need to be considered over
the coming 14 months before the restructure takes effect. The aim is to start those departments
thinking about the sort of learning and teaching issues being raised by the plan and to take any
proactive actions necessary to develop and implement any strategies that will assist in its
implementation across the university.

                                                                              David Spencer
                                                        Associate Dean (Learning & Teaching)
                                                                            September 2007.




                                                                                             31
                                                                                       Item 4.5


                                 Assessment Working Party
                                Thursday September 13, 2007
                                       12:00 – 1:00pm

                                          MINUTES



In Attendance:        Mike Barnes, SCMP / Computing
                      Robyn Beirman, Chiropractic
                      Philip Betts, Postgraduate Student Representative
                      Steve Cassidy, Computing
                      Pamela Coutts, ACES
                      Julian De Meyrick, Acting Dean of Students
                      Marcelle Freiman, English
                      Marina Harvey, CPD
                      Michael Hitchens, ICS
                      Marnie Hughes-Warrington, Humanities
                      Bronwyn Kosman, Office of the DVC (Provost)
                      Stephen Marshall, CPD
                      John Shepherd, EFS
                      David Spencer, Law
                      Penelope Watson, Law

Apologies:            Kristina Everett, Indigenous Studies
                      Julia Holland, Undergraduate Student Representative
                      Subramanyam Vemulpad, Chiropractic


Role

The role of the Working Party is to report to the Learning and Teaching Committee on
Assessment, with a specific focus on:

   -   proposing University-wide initiatives in assessment
   -   drafting guidelines on assessment
   -   making recommendations for policies on assessment-related issues

Discussion

   -   assessment has been driving both the approach to teaching by staff and the approach to
       learning by students
   -   fundamental philosophical issues about the learning process are inherent in any
       assessment policy

Stephen Marshall advised that he had been involved in a review of assessment at the University
of Queensland. The review looked at the scholarship involved in learning and teaching and

                                                                                          32
resulted in a move to criterion-referenced assessment. The impact was ultimately positive, but
required time, appropriate resources and staff commitment.

Agreements

Scope               there was strong agreement for an overriding University policy on
                    assessment

Culture             development of a new policy may impact on the current culture and practice
                    of teaching

Resources           the lack of a comprehensive assessment policy impacts negatively on both
                    staff and students

Implementation      any new policy would benefit from a transition period

                    consistent and effective implementation would require procedural documents
                    and agreed definitions to be developed and implemented at the same time as
                    the policy

                    web-based materials should provide a ‘print-copy’ version

Documentation       there was support for using existing materials from both within Macquarie
                    University and those available externally (examples of policy documents
                    from the Division of Law, the University of Queensland and Murdoch
                    University were tabled at the meeting)


Actions

   1. It was agreed that it was necessary to understand why assessment is undertaken. This was
      in recognition of the multiple pressures on assessment – learning, scholarships,
      benchmarking, accreditation, ranking. Members were asked to consult their colleagues as
      appropriate.

   2. There was also much discussion on appropriate assessment method/s. Members were
      asked to continue their consultation with their colleagues by asking about the underlying
      principles directing the mix and form of assessment undertaken.

Findings are to be brought to the next meeting for discussion.



Next Meeting

   12.00 – 1.00 pm, Thursday 11 October in E6A 116


The meeting closed at 1:05pm.




                                                                                            33
                                                                                 Item 6


                              COMMITTEE STRUCTURE


University Council - Committees (not part of review of Academic Structure)


Academic Senate – Standing Committees required for Governance
Academic Appeals Committee
Academic Program Committee (Curriculum Review)
Academic Senate Executive Committee
Coursework Studies Committee
Grading Appeals Committee
Higher Degree Research Appeals Committee
Higher Degree Research Committee
Higher Doctoral Degrees Committee
Library Committee
Learning and Teaching Committee
University Medals Committee


University Committees:
Graduate Coursework Studies Committee
Provost’s Strategy Group
Research Strategy and Policy Committee
Research Management Committee
University promotions Committees
Committee for IT Planning around Academic Priorities


Internationalisation Committee (new)
Chair: Provost
Members: Associate Deans Internationalisation; PVC International; University Librarian
        - Develop and strengthen international links re learning and teaching
        - Review performance of existing academic links


Student Experience (new)
Chair: Academic Registrar
Members: Associate Deans Student Experience, Directors Student Services, Dean of
Students, CEO of U@MQ, University Librarian
        - Ensuring a focus on the quality of student life while at Macquarie
        - Develop and improve policy and strategies relating to the student
            experience from enrolment through to graduation
        - Coordinating developments across student support services in response to
           the Review of Student Support




                                                                                  34
Faculty Committees:

Faculty Board (Chair, Dean, Members: Assoc. Deans, HoDs)
       - Governance, decision making re matters to be brought forward to Academic
          Senate

Faculty Learning & Teaching Committee (Chair: Assoc. Dean L & T, Members:
HoDs or Dept representative, and Discipline Leaders, Liaison Librarian)
       - Communication, representation, feed into Senate L & T Committee
       - Enhance scholarship re L & T in faculty
       - Monitor & report on benchmarks re performance of faculty
       - Consider and bring forward curriculum/program development proposals
       - Encourage cooperation within and across faculties


Faculty Research Committee (Chair: Assoc. Dean R, Members: HoDs or Dept
representative, and Discipline Leaders, Liaison Librarian)
       - Communication, representation, feed into Research
           Management Committee
       - Enhance research performance of faculty
       - Encourage cooperation within and across faculties
       - Monitor and report on performance re benchmarks


Faculty Higher Degree Research Committee (Chair: Ass Dean HDR, Members:HoDs
or Dept representative and Directors, HDR, Liaison Librarian)
        - Communication, representation, feed into Senate
            Higher Degree Research Committee
        - Monitor performance of faculty re targets and benchmarks


Faculty Internationalisation Committee (Chair: Assoc. Dean I, Members: HoDs or
Dept representative, and Discipline Leaders, Liaison Librarian)
       - Communication, representation, feed into Provost’s Internationalisation
           Committee
       - Ensuring faculty-wide understanding of academic international linkages, and
           involvement of appropriate schools and departments

Faculty Student Experience Committee (Chair: Assoc. Dean S E,
Members: HODs or Dept representative, Directors Student Services, Faculty Manager,
Liaison Librarian)
        - Communication, representation, feed into Registrar’s Student Experience
            Committee
        - Ensure coordinated approach across faculty to meeting needs of students
            (information, communication, access to academic staff, timely assessments,
            mentoring, counselling, crisis support, access to services)
        - Benchmarking, monitoring performance

Faculty Occupational Health & Safety Committee
(Members – nominated departmental representatives)

Faculty IT & Web Committee
(Members – nominated departmental representatives)

                                                                                 35
Dean’s Management Committee
Membership: Heads of Departments, and Faculty Manager
Focus: Strategic and operational re Resources
       - Development of faculty operational plan and budget
       - Monitoring of performance re budget
       - Monitoring space allocation and use

Dean’s Academic Committee
Membership: All Associate Deans and their Directors, plus input through Discipline
Leaders
Focus: Communication across various university foci (L & T, Research, International &
External, Student Experience),
        - Consider impact of policy/strategy developments in various areas,
        - Ensure compliance with university’s L& T and research plans



Departmental Structures:
The Dean, in consultation with the Management and Academic Committees, will liaise
with HoDs to ensure appropriate committee and/or administrative processes within
Departments, and appropriate liaison between Departments and relevant Faculty
committees




                                                                                  36
                                                                                           Item 7

                         ASSOCIATE DEAN ROLE DESCRIPTIONS

ASSOCIATE DEAN LEARNING AND TEACHING

The Associate Dean will provide academic leadership in respect of learning and teaching in the
faculty through:

      Assisting the Dean and Faculty Committee in the development of the faculty’s learning
       and teaching strategies and coordinating their implementation
      Advising the Dean on quality matters in relation to learning and teaching and the
       curriculum, including library resources and services
      Representing the Dean and faculty on the Academic Senate’s Learning and Teaching
       Committee and Academic Program Committee; serving as presiding member of the
       Faculty Learning and Teaching Committee, and other relevant Committees as required by
       the role
      Providing support to Heads of Department in implementing university policies and
       strategies related to course developments and teaching, learning, and assessment issues
      Ensuring academic staff are fully aware of all potential sources of external funding
       opportunities for the enhancement of learning and teaching methodologies or course
       development
      Ensuring academic staff have access to tools and templates to support them in the
       development of research grant applications and providing support with the preparation of
       all major research grant applications
      Providing agreed statistics and other information on learning and teaching in the faculty as
       requested and as appropriate
      Promoting research into teaching practices within the university and faculty, including
       researching innovative teaching practices; working with discipline leaders towards
       implementation of innovations
      Communicating and consulting with other faculties concerning inter-disciplinary learning
       and teaching efforts
      Ensuring that staff development opportunities with a focus on enhancing the effectiveness
       of learning and teaching are available
      Mentoring staff and/or working with discipline leaders to arrange mentoring of staff in
       relation to best practice in learning and teaching
      Participating with the Provost and other Associate Deans Learning and Teaching in the
       development of the University’s learning and teaching policies
      Participating in the organization of annual university best practice fora in learning and
       teaching
      Undertaking other activities as determined in consultation with the Dean and the Provost


The Associate Dean will be supported by a Director, Teaching and Learning




                                                                                            37
ASSOCIATE DEAN RESEARCH

The Associate Dean will provide academic leadership in respect of research in the faculty
through:
     Advising the Dean on the overall research profile of the faculty
     Overseeing of the preparation of a faculty research plan and advise the Dean on strategies
       to improve the faculty research profile
     Advising the Dean on the use of faculty research funds
     Ensuring academic staff are fully aware of all potential sources of research and research
       infrastructure funding revenue
     Ensuring academic staff have access to tools and templates to support them in the
       development of research grant applications and providing support with the preparation of
       all major research grant applications
     Providing agreed statistics and other information on research in the faculty as requested
       and as appropriate
     Ensuring, in conjunction with the Heads of Department, that the supervision of post-
       graduate research students is effective and is of high quality; and, in consultation with
       faculty Higher Degree Research Committee, monitoring the selection of thesis examiners
       and the examination process
     Serving as presiding member of the Faculty Research Committee, and Research Higher
       Degrees Committee, and representing the faculty on the University’s Research
       Management Committee, and relevant committees of Academic Senate
     In consultation with the Dean, ensuring that faculty-based support mechanisms for new
       researchers are developed and implemented
     In consultation with HoDs and Discipline Leaders, ensuring mentoring arrangements
       relating to research are in place for faculty staff
     Communicating and consulting with other faculties concerning inter-disciplinary research
       efforts
     Communicating with the Library concerning research support
     Participating in the organization of research seminars/retreats information –sharing
       activities as agreed
     Facilitating interactions to promote the commercialisation of intellectual property as
       appropriate

The Associate Dean will be supported by a Director Higher Degree Research



ASSOCIATE DEAN STUDENT EXPERIENCE

The Associate Dean will provide academic leadership in respect of the student experience in the
faculty through:
     Assisting the Dean and Faculty Committee in the development of the faculty’s strategies
        and coordinating their implementation
     In consultation with HoDs, Directors of Student Services, and Faculty Manager, ensuring
        a coordinated approach across the faculty to meeting the needs of students for
        information, access to staff, timely return of assessments, mentoring, counselling, crisis
        support
     Monitoring the quality of service provision to students, and providing appropriate advice
        to the Dean on service development


                                                                                            38
      Providing agreed statistics and other information relating to students in the faculty as
       requested and as appropriate
      Facilitating, with , the development and operation of internship/industry engagement
       programs
      Representing the Dean and faculty on the University’s Student Experience Committee
       and other relevant Committees as required by the role; and serving as presiding member
       of the Faculty’s Student Experience Committee
      Communicating and consulting with other faculties, the library, administrative units, and
       relevant student bodies concerning efforts and activities aimed at improving the quality of
       student life
      Undertaking other activities as determined in consultation with the Dean, the Provost and
       the Academic Registrar

The Associate Dean will be supported by a Director, Student Experience


ASSOCIATE DEAN INTERNATIONALISATION

The Associate Dean will provide academic leadership in respect of the internationalising the
academic activities of the faculty through:

      Assisting the Dean and Faculty Committee in the development of the faculty’s strategies
       and coordinating their implementation
      Representing the Dean and faculty on the University’s Internationalisation Committee
       and other relevant Committees as required by the role; and serving as presiding member
       of the Faculty’s Internationalisation Committee
      In consultation with HoDs and Discipline Leaders, ensuring a coordinated approach to
       the faculty’s international activities, and monitoring the quality of linkages in compliance
       with university policy and strategies
      Providing agreed statistics and other information relating to international academic
       linkages in the faculty, and student uptake of international opportunities as requested and
       as appropriate
      Communicating and consulting with other faculties and the library concerning
       international learning and teaching (including student placement), or research linkages as
       relevant
      Undertaking other activities as determined in consultation with the Dean and the Provost

The Associate Dean will be supported by a Director, Internationalisation




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