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					                                                       OFFICE OF

                                                     SCIENCE


     Review Committee for the
     National Spherical Torus
Experiment (NSTX) Upgrade Project
   Princeton Plasma Physics Laboratory
                  October 26-27, 2011



           Stephen W. Meador, Chairperson
               DOE/SC Review Committee
      Office of Science, U.S. Department of Energy
             http://www.science.doe.gov/opa/
                                                                       OFFICE OF

                                                                  SCIENCE
                        DOE Review of NSTX

            DOE EXECUTIVE SESSION AGENDA

Wednesday, October 26, 2011—LSB, Room #B318

8:00 a.m.   Introduction and Overview                              S. Meador
8:15 a.m.   FES Perspective                                       B. Sullivan
8:30 a.m.   Federal Project Director Perspective                    J. Makiel
8:45 a.m.   Questions



                Project and review information is available at:
                http://www.pppl.gov/EVMS/CD3_LEHMAN/index.htm




                                                                                   2
                                 Review Committee                  OFFICE OF

                                                             SCIENCE
                                    Participants
            Department of Energy Stephen Meador, SC, Chairperson
Subcommittee 1: Technical                           Observers
*Tom McManamy, ORNL                                 Ed Synakowski, DOE/SC
Jim Irby, MIT                                       Steve Eckstrand, DOE/SC
Arnie Kellman, General Atomics                      Barry Sullivan, DOE/SC
                                                    Jeff Makiel, DOE/PSO
Subcommittee 2: ES&H                                Maria Dikeakos, DOE/PSO
*Mike Andrews, FNAL

Subcommittee 3: Cost and Schedule
*Kin Chao, DOE/SC
Tim Maier, DOE/BHSO
Darren Morton, DOE/OECM
Mark Whitson, DOE/OECM

Subcommittee 4: Management
*Frank Crescenzo, DOE/BHSO
Ned Larson, DOE/NE

*Lead


                                                                               3
                                                                                                                                                                                     OFFICE OF

                                                                                                                                                                       SCIENCE
                                                                DOE Organization Chart
                                            Advanced Research                             Office of the Secretary                                              Federal Energy
                                                                                                                                                            Regulatory Commission
                                          Projects Agency-Energy                         Dr. Steven Chu, Secretary
                                              Loans Program                                    Deputy Secretary*                                              Inspector General
                                                  Office
                                                                                               Daniel B. Poneman
                                           American Recovery &                                Melvin G. Williams, Jr.
                                          Reinvestment Act Office                           Associate Deputy Secretary                                Chief of Staff




                  Office of the                                  Office of the                                    Office of the                                                        Assistant Secretary for
                                                                                                                                                                Energy Information     Policy and International
                Under Secretary                                 Under Secretary                                  Under Secretary                                                               Affairs
                                                                                                                                                                  Administration
              for Nuclear Security/                               for Science
                Administrator for                                                                                                                                                       Assistant Secretary for
                                                                                                                                                                 Bonneville Power         Congressional and
                National Nuclear                                Steven E. Koonin                                                                                                      Intergovernmental Affairs
                                                                                                                                                                  Administration
             Security Administration                            Under Secretary                                      Vacant
             Thomas P. D’Agostino                                  for Science                                   Under Secretary
                                                                                                                                                               Southwestern Power         General Counsel
                                                                                                                                                                 Administration
Associate Administrator                                                                          Assistant Secretary            Assistant Secretary
                              Deputy Administrator
  for Defense Nuclear                                               Office of Science           for Energy Efficiency            for Environmental
                              for Defense Programs                                                                                                                                         Chief Financial
    Nonproliferation                                                                           and Renewable Energy                 Management                  Southeastern Power
                                                                                                                                                                                               Officer
                                                                                                                                                                  Administration
                                                                                                 Assistant Secretary            Assistant Secretary
 Deputy Administrator        Deputy Under Secretary                  Advanced Scientific
                                                                                               for Electrical Delivery &                for
  for Naval Reactors          for Counter-terrorism                  Computing Research                                                                                                 Chief Human Capital
                                                                                                  Energy Reliability              Fossil Energy                Western Area Power
                                                                                                                                                                                               Officer
                                                                                                                                                                 Administration
Associate Administrator      Associate Administrator                                             Assistant Secretary
  for Defense Nuclear           for Emergency                       Basic Energy Sciences                for                   Legacy Management
        Security                  Operations                                                       Nuclear Energy                                                                         Chief Information
                                                                                                                                                                                               Officer
                             Associate Administrator
Associate Administrator                                                  Biological and                               Indian Energy
                                for Acquisition &
  for External Affairs                                              Environmental Research                         Policy and Programs
                              Project Management                                                                                                                                          Intelligence and
                                                                                                                                                                  Management             Counterintelligence
Associate Administrator      Associate Administrator
  for Management &            for Info. Management                  Fusion Energy Science
        Budget                         & CIO                                                                                                                    Health Safety and           Public Affairs
                                                                                                                                                                    Security

                Associate Administrator                              High Energy Physics
                  for Safety & Health                                                                                                                                                     Economic Impact
                                                                                                                                                              Hearings and Appeals         And Diversity

                                                                       Nuclear Physics



                                                                    Workforce Development
                                                                    For Teachers/Scientists    *The Deputy Secretary also serves as the Chief Operating Officer.                           May 3, 2011

                                                                                                                                                                                                                  4
                                                                                                                    OFFICE OF


                                             SC Organization Chart
                                                                   SCIENCE
                                              Office of the Director (SC-1)
                                                  William F. Brinkman

         Deputy Director                               Deputy Director                           Deputy Director
   for Field Operations (SC-3)                   for Science Programs (SC-2)             for Resource Management (SC-4)
      Joseph McBrearty (A)                              Patricia Dehmer                           Jeffrey Salmon

   Ames SO         Chicago      Office of
                                  Lab           Advanced Scientific      Workforce          Office of Budget
Cynthia Baebler     Office                     Comp. Research (SC-21)
                                                                                                                        Office of
                   Roxanne      Policy &                                Development             (SC-41)                 Business
 Argonne SO                     Evaluat.       Daniel Hitchcock (A)     for Teachers/      Kathleen Klausing
                   Purucker                                                                                          Policy and Ops
Joanna Livengood                (SC-32)                                   Scientists
                                D. Streit                                                                                (SC-45)
                                                  Basic Energy             (SC-27)                                   Jeffrey Salmon
 Berkeley SO                                                                             Office of Grants/ Cont.
                                                 Sciences (SC-22)        Wm. Valdez                                        (A)
Aundra Richards        SC        Office of                                                  Support (SC-43)
                                  Safety,         Harriet Kung
                   Integrated                                                                Linda Shariati
Brookhaven SO                    Security                                                                               Business
                    Support     and Infra.     Biological & Environ.
Michael Holland                                                                          Office of Scientific and       Mgmt &
                     Center      (SC-31)         Research (SC-23)         Office of
                                                                                          Tech. Info. (SC-44)         Planning Div
                                 M. Jones      Sharlene Weatherwax         Project
  Fermi SO                                                                                    Walt Warnick             (SC-45.1)
                                                        (A)              Assessment                                  Vasilios Kountouris
 Michael Weis
                   Oak Ridge                                               (SC-28)
                     Office
                                                 Fusion Energy          Daniel Lehman     Office of SC Project       SC Systems &
Oak Ridge SO
                      John                      Sciences (SC-24)                           Direction (SC-46)            Ops Div
Johnny Moore
                   Eschenberg                  Edmund Synakowski                            Rebecca Kelley             (SC-45.2)
                       (A)                                                                                           Steven Demore
 Princeton SO
Maria Dikeakos                                    High Energy           Small Business
                                                                                                                        Human
                                                 Physics (SC-25)          Innovation
Pacific NWest SO                                                                                                        Capital
                                               Michael Procario (A)        Research
  Roger Snyder                                                                                                       Resources Div.
                                                                            (SC-29)                                     (SC-45.3)
  Stanford SO                                                            Manny Oliver                                  Cynthia Mays
                                                  Nuclear Physics
  Paul Golan                                         (SC-26)
Thomas Jeff. SO
                                                 Timothy Hallman                                                               (A) Acting
  Joe Arango
                                                                                                                                    8/2011



                                                                                                                                             5
                                                                                 OFFICE OF


                                   Charge Questions
                                                                          SCIENCE

1. Final Design: Is the design sufficiently mature so that the project can pursue full
   procurement, fabrication and construction activities? For those elements of the
   design that are still not finalized, has the project convincingly shown that there are
   no major issues that need to be addressed and that they are on a clear path to final
   design?

2. Baseline Cost and Schedule: Are the current project cost and schedule projections
   consistent with the approved baseline cost and schedule? Is the contingency
   remaining adequate for the risks that remain?

3. Management: Evaluate the management structure as to its adequacy to deliver the
   proposed final design within specifications, budget and schedule. Has the project
   responded satisfactorily to the recommendations from the previous independent
   project review?

4. Documentation: Is the documentation required by DOE Order 413.3B for CD-3
   complete? Has the CD-2 documentation been updated to reflect any changes
   resulting from the final design?

                                                                                             6
                                                                        OFFICE OF
                                                  Agenda              SCIENCE
Wednesday, October 26, 2011—LSB, Room B318

    8:00 a.m.     DOE Executive Session                                      S. Meador
    9:00 a.m.     Laboratory Perspective                                       S. Prager
    9:05 a.m.     Plenary Session: Welcome/Overview                        M. Williams
    9:10 a.m.     Project Overview                                       R. Strykowsky
    9:25 a.m.     NSTX Centerstack Upgrade                                    L. Dudek
   10:00 a.m.     Second Neutral Beam on NSTX                             T. Stevenson
   10:45 a.m.     Break
   11:00 a.m.     Machine Installations and Construction Management             E. Perry
   11:50 a.m.     Health and Safety                                            J. Levine
   12:00 p.m.     Cost/Schedule and CD-3 Readiness                       R. Strykowsky
   12:30 p.m.     Lunch
    1:15 p.m.     Tour of NSTX
    2:00 p.m.     Subcommittee Breakout Sessions
    4:00 p.m.     DOE Executive Session
    5:30 p.m.     Adjourn

Thursday, October 27, 2011

    8:00 a.m.     One-on-one Breakout Discussions
   10:30 a.m.     Subcommittee Working Sessions—Report Writing
    2:30 p.m.     DOE Executive Session/Closeout Dry Run
    4:00 p.m.     Closeout Presentation
    4:30 p.m.     Adjourn

                                                                                           7
                                 Report Outline/Writing   OFFICE OF


                                     Assignments
                                                        SCIENCE

Executive Summary                                                     Meador
  1.    Introduction                                                 Sullivan
  2.    Technical Status (Charge Questions 1, 4)             McManamy*/SC 1
        2.1 Findings
        2.2 Comments
        2.3 Recommendations
  3.    Environment, Safety and Health (Charge Question 4)     Andrews*/SC 2
  4.    Cost and Schedule (Charge Questions 2, 4)                 Chao*/SC 3
  5.    Management (Charge Questions 3, 4)                    Crescenzo*/SC 4


*Lead




                                                                                8
                          OFFICE OF

                        SCIENCE




Closeout Presentation

  and Final Report

     Procedures




                                      9
                                         Format:                                          OFFICE OF

                                   Closeout Presentation                          SCIENCE
                                 (No Smaller than 18 pt Font)
2.1   Use Section Number/Title corresponding to writing assignment list.
      List Review Subcommittee Members

      List Assigned Charge Questions and Review Committee Answers
2.1.1 Findings
•     In bullet form, include an assessment of technical, cost, schedule, and management.
2.1.2 Comments
•     In bullet form, list descriptive material assessing the findings and the conclusions based on
      the findings. This is narrative material and is often omitted as a separate heading and the
      narrative included either under Findings or Recommendations as appropriate. This heading
      carries more emphasis than the Findings, but does not require an action as do the
      Recommendations. Do not number your comments.
2.1.3 Recommendations
1.     Begin with action verb and identify a due date.
2.


                                                                                                      10
                                      Format:                                OFFICE OF


                                    Final Report
                                                                      SCIENCE
2.1   Use Section Number/Title corresponding to writing assignment list.
2.1.1 Findings
      Include an assessment of technical, cost, schedule, and management. Within
the text of the Findings Section, include the answers to the review questions.
2.1.2 Comments
      Descriptive material assessing the findings and the conclusions based on the
findings. This is narrative material and is often omitted as a separate heading and the
narrative included either under Findings or Recommendations as appropriate. This
heading carries more emphasis than the Findings, but does not require an action as do
the Recommendations. Do not number your comments.
2.1.3 Recommendations
1.    Begin with action verb and identify a due date.

2.
3.


                                                                                          11
                                       OFFICE OF

                 Expectations      SCIENCE

 Present closeout reports in PowerPoint.
 Forward your sections for each review
  report (in MSWord format) to Casey
  Clark, casey.clark@science.doe.gov,
  by October 31, 8:00 a.m. (EDT).




                                                   12
                                                       OFFICE OF

                                                     SCIENCE

      Closeout Report on the
     Review Committee for the
     National Spherical Torus
Experiment (NSTX) Upgrade Project
   Princeton Plasma Physics Laboratory
                    October 27, 2011

                    Stephen W. Meador
                Review Committee Chair
      Office of Science, U.S. Department of Energy
             http://www.science.doe.gov/opa/
                                                                        OFFICE OF

                                 2. Technical Status              SCIENCE
                                T. McManamy, ORNL/SC1


1.   Final Design: Is the design sufficiently mature so that the project can
     pursue full procurement, fabrication and construction activities? For those
     elements of the design that are still not finalized, has the project
     convincingly shown that there are no major issues that need to be
     addressed and that they are on a clear path to final design?

4.   Documentation: Is the documentation required by DOE Order 413.3B for
     CD-3 complete? Has the CD-2 documentation been updated to reflect any
     changes resulting from the final design?



•    Findings
•    Comments
•    Recommendations

                                                                                    14
                                                        OFFICE OF

                             3. ES&H               SCIENCE
                        M. Andrews, FNAL/SC2


4. Documentation: Is the documentation required by DOE Order
   413.3B for CD-3 complete? Has the CD-2 documentation
   been updated to reflect any changes resulting from the final
   design?



•   Findings
•   Comments
•   Recommendations




                                                                    15
                                                        OFFICE OF

                         4. Cost and Schedule       SCIENCE
                           K. Chao, DOE/SC /SC3


2. Baseline Cost and Schedule: Are the current project cost and
   schedule projections consistent with the approved baseline
   cost and schedule? Is the contingency remaining adequate for
   the risks that remain?
4. Documentation: Is the documentation required by DOE Order
   413.3B for CD-3 complete? Has the CD-2 documentation
   been updated to reflect any changes resulting from the final
   design?

•   Findings
•   Comments
•   Recommendations
                                                                    16
                                                                     OFFICE OF

                               Project Status                 SCIENCE
                             K. Chao, DOE/SC /SC3

                        PROJECT STATUS
Project Type            MIE / Line Item / Cooperative Agreement
CD-1                    Planned:                    Actual:
CD-2                    Planned:                    Actual:
CD-3                    Planned:                    Actual:
CD-4                    Planned:                    Actual:
TPC Percent Complete    Planned: _____%             Actual: _____%
TPC Cost to Date
TPC Committed to Date
TPC
TEC
Contingency Cost
(w/Mgmt Reserve)        $                           _____% to go
Contingency Schedule
on CD-4b                ______months                _____%
CPI Cumulative
SPI Cumulative                                                                   17
                                                                 OFFICE OF

                                4. Management              SCIENCE
                           F. Crescenzo, DOE/BHSO /SC4


3. Management: Evaluate the management structure as to its adequacy
   to deliver the proposed final design within specifications, budget
   and schedule. Has the project responded satisfactorily to the
   recommendations from the previous independent project review?

4.   Documentation: Is the documentation required by DOE Order
     413.3B for CD-3 complete? Has the CD-2 documentation been
     updated to reflect any changes resulting from the final design?



•    Findings
•    Comments
•    Recommendations

                                                                             18

				
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