Sioux_Falls_Attachment_A_Functional_and_Technical_Requirements

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					                                                   The City of Sioux Falls Financial Software System Consulting project
                                                                     List of Functional and Technical Requirements


                                                                          Table of Contents
                                      Tab                 Requirements Functional Area                          Number of Requirements
                                      1       General and Technical                                                          119
                                      2       General Ledger and Reporting                                                   154
                                      3       Budget                                                                          90
                                      4       Purchasing, Inventory and Contract Management                                  270
                                      5       Accounts Payable                                                                90
                                      6       Accounts Receivable/Cash Receipts                                              154
                                      7       Project Accounting                                                              84
                                      8       Grant Management                                                                97
                                      9       Special Assessments and Cost Recovery                                           65
                                      10      Banking and Investments/Debt Administration                                    145
                                      11      Capital Asset Management                                                       125
                                      12      Human Resources                                                                419
                                      13      Payroll                                                                        231
                                      14      Land Management                                                                 36
                                      15      Permitting and Inspections                                                     241
                                      16      Planning and Zoning                                                             97
                                      17      Code Enforcement                                                                86
                                      18      Business Licensing                                                              78
                                      19      Land Development Review                                                         14
                                      20      Interfaces                                                                      29
                                    Appx A    Permit Data Fields                                                              90
                                    Appx B    Permit Types                                                                    26
                                    Appx C    Plan Application Types                                                          75
                                    Appx D    Planning Data Fields                                                            59
                                    Appx E    Inspection Types                                                                78
                                    Appx F    Parcel Management Data Fields                                                   62
                                    Appx G    Permitting and Inspections Fee Schedule                                        140
                                    Appx H    Business Licensing Fee Schedule                                                140
                                                                                 Total Requirements:                         3294


                                   Instuctions: Provide a response indicator in the column titled "Vendor Response" based on the
                                   description of indicators below. For a requirement that receives an indicator other than "1," utilize the
                                   Comments field to provide additional information.
                                       1       Feature/Functionwillincluded in the current software release. The responding Vendor should
                                               Feature/function is be available in a future software release.
                                       2       Feature/function is not included in the current release release, and is not
                                               provide the planned delivery date of the futuresoftware in comment area. planned to be a part of
                                       3       a future software is not included in the current softwarebe provided withnot planned to be a part of
                                               Feature/function release. However, this feature could release, and is custom modifications The
                                       4       a future software release. However, the feature could be provided with integration with a third-
                                       5       Feature/function cannot be provided.




Attachment A - Table of Contents                                                      Page 1 of 173                                                   February 25, 2011
                                          The City of Sioux Falls Financial System Software Consulting Project
                                                             List of Functional and Technical Requirements


                                                                        General and Technical
                                                                                                           Vendor
 Req #                                                                                      Criticality
                                Description of Requirement                                                Response   Comments
                                                                           Technical Environment
         The system has the ability to flow all changes made in the system throughout
 GT.1                                                                                      Critical
         all system modules without the need for duplicate data entry.
         The system has the ability to import and export data from (or to) standard file
 GT.2    formats such as XML, MS Word, MS Excel, and MS Access.                            Critical

 GT.3    The system has the ability to post data in a real-time fashion.                     Critical
         The system has the ability to provide a compliment of standard reports, an ad-
 GT.4    hoc reporting environment that is ODBC compliant, and the ability to modify         Critical
         existing standard reports.
         The system has the ability to access data files at the same time without
 GT.5                                                                                        Critical
         collision or file/record/field locking problems.
 GT.6    The system has the ability to support foreign zip codes.                            Critical
         The system has the ability to provide a centralized data dictionary, that fully
 GT.7                                                                                        Critical
         describes table structure, and appropriate levels of metadata.
 GT.8    The screen response time is sub-second for all applications.                        Critical
         The system can generate all standard reports in less than five minutes.
         Reports that will require more than this amount of time should be listed in the
 GT.9                                                                                        Critical
         comments section with a description of the reason so much time is required.

       The system has the ability to be completely web-enabled and does not require
 GT.10                                                                                       Critical
       the installation of software on each desktop.
       The system has the ability to support the current versions of MS Internet
 GT.11                                                                                       Critical
       Explorer as default browser.
       The system has the ability to provide vendor supplied out-of-the-box test
 GT.12                                                                                       Critical
       scripts that can be modified by the City.
                                                                                 Security
       The system has the ability to allow all system access to occur by entry and
 GT.13 validation of a user identification number (ID) and password (preferably LDAP).       Critical

 GT.14 The system has the ability to store passwords in encrypted form.                      Critical
 GT.15 The system has the ability to support two-factor authentication.                      Critical
       The system's import and export capabilities provide user-level security options
 GT.16                                                                                       Critical
       to control access to sensitive information.
 GT.17 The system has the ability to support file, record, and field level security.         Critical
       The system has the ability to allow the City to determine which fields are visible
 GT.18                                                                                       Critical
       to users.



Attachment A - General and Technical                                            Page 2 of 173                                   February 25, 2011
                                          The City of Sioux Falls Financial System Software Consulting Project
                                                              List of Functional and Technical Requirements


                                                                         General and Technical
                                                                                                            Vendor
 Req #                                                                                       Criticality
                                 Description of Requirement                                                Response   Comments
 GT.19 The system has the ability to provide role-based security.                             Critical
 GT.20 The system has the ability to provide document-based security.                         Critical
       The system has the ability to track audit changes throughout the system that
       creates a log of all records maintained, and includes (but is not limited to) date,
 GT.21                                                                                        Critical
       time, user, information prior to change, and changed information.

         The system has the ability to update all security roles automatically when a
 GT.22                                                                                        Critical
         change in the "master" role is made.
         The system has the ability to provide functional security to control what
 GT.23                                                                                        Critical
         processes can be performed by certain users.
         The system has the ability to provide access to audit trails for only the users
 GT.24                                                                                        Critical
         with proper security based upon the user’s security profile.
         The system has the ability to allow any user with the proper security, to be able
 GT.25                                                                                        Critical
         to print event information or event audit trail information.
         The system has the ability to allow system hardware to integrate security and
 GT.26                                                                                        Desired
         file system permissions with an LDAP environment.
         The system has the ability to allow the System Administrator to add and
 GT.27                                                                                        Critical
         change permissions for system access.
         The system has the ability to log users off the system after an administrator-
 GT.28                                                                                        Critical
         defined period of inactivity, based on user-defined roles.
 GT.29   The system has the ability to provide customizable audit reports.                    Critical
 GT.30   The system has the ability to provide configurable exception reports.                Critical
         The system has the ability to allow the audit trail to record the user ID and IP
 GT.31                                                                                        Critical
         address with each incident/unit history.
         The system has the ability to allow the audit trail to record the MAC
 GT.32                                                                                        Desired
         address/device name associated with each incident/unit history.
         The system has the ability to allow authorized users to have access to a log of
 GT.33   security activity to determine users that have signed on and off the system, as      Critical
         well as unsuccessful attempts to sign on to the system.
         The system has the ability to allow the audit trail to have a date/time stamp to
 GT.34                                                                                        Critical
         the nearest second.
         The system has the ability to not be susceptible to any single point of failure
 GT.35                                                                                        Critical
         (software redundancy).
         The system has the ability to opeate in a cluster environment to minimize single
 GT.36                                                                                        Critical
         point of failure (hardware redundancy)
         The system has the ability to be operational on a 24 x 7 scheduled basis.
 GT.37                                                                                        Critical
 GT.38 The system has the ability to support both tape and tape-less backups.                 Critical



Attachment A - General and Technical                                             Page 3 of 173                                   February 25, 2011
                                           The City of Sioux Falls Financial System Software Consulting Project
                                                               List of Functional and Technical Requirements


                                                                          General and Technical
                                                                                                              Vendor
 Req #                                                                                         Criticality
                                 Description of Requirement                                                  Response   Comments
       The system has the ability to ensure that all cashiering modules are Payment
 GT.39                                                                                      Critical
       Card Industry (PCI) compliant.
 GT.40 The system has the ability to provide roll-back capability in the database in        Critical
       order to rebuild data files, if necessary.                              User Interface
       The system has the ability to provide drop down boxes and "pick lists" for data
 GT.41                                                                                          Critical
       selection.
       The system has the ability to ensure access to "quick keys" on the keyboard to
 GT.42 facilitate rapid data entry that gives users another option that reduces computer        Critical
       mouse use.
 GT.43 The system has the ability to provide online help documentation.                         Critical
       The system must be ADA (Americans with Disabilities Act), 508-compliant.
 GT.44                                                                                          Critical
         The system has the ability to provide integration with the Microsoft clipboard,
 GT.45                                                                                          Critical
         with appropriate security permissions.
         The system has the ability to provide administrator configurable error
 GT.46                                                                                          Critical
         messages.
 GT.47   The system has the ability to provide user-defined fields.                             Critical
         The system has the ability to allow the City to determine which fields are
 GT.48                                                                                          Critical
         required.
         The system has the ability to identify fields that the City has determined are
 GT.49                                                                                          Critical
         required for users.
         The system has the ability to provide an administrative messaging system.
 GT.50                                                                                          Critical
         The system has the ability to provide customizable screens based on roles and
 GT.51                                                                                          Critical
         permissions.
         The system has the ability to provide contextual help with the ability to turn this
 GT.52                                                                                          Critical
         feature off.
 GT.53   The system has the ability to provide customizable help.                               Critical
 GT.54   The system has the ability to provide data validation on entry.                        Critical
 GT.55   The system has the ability to provide table-driven drop down menus.                    Critical
 GT.56   The system has the ability to attach files to records in the system.                   Critical
         The system has the ability to accommodate a City-defined limit type of file.
 GT.57                                                                                          Critical
       The system has the ability to add a new value to a drop down table without
 GT.58                                                                                          Critical
       having to navigate from the table, based on security permissions.
       The system has the ability to accommodate City-defined limitations on the size
 GT.59                                                                                          Critical
       of file attachments.



Attachment A - General and Technical                                              Page 4 of 173                                    February 25, 2011
                                          The City of Sioux Falls Financial System Software Consulting Project
                                                             List of Functional and Technical Requirements


                                                                        General and Technical
                                                                                                            Vendor
 Req #                                                                                       Criticality
                                Description of Requirement                                                 Response   Comments
         The system has the ability to provide an Executive Information System (EIS).
 GT.60                                                                                        Critical
         The system has the ability to customize the information presented on the EIS.
 GT.61                                                                                        Critical
 GT.62   The system has the ability to display information on the EIS in real-time.           Critical
 GT.63   The system has the ability to configure the refresh rate of the EIS.                 Critical
 GT.64   The system has the ability to provide reconciliation tools for all modules.          Critical
 GT.65   The system has the ability to provide drill down capability on all screens.          Critical
         The system has the ability to provide drill down capability to see attachments to
 GT.66                                                                                        Critical
         records based on security permissions.
         The system has the ability to restrict drill down capability based on security
 GT.67                                                                                        Critical
         permissions.
         The system has the ability to provide the user with standard field editing
         capabilities including but not limited to: navigation forward and backward to
 GT.68                                                                                        Critical
         complete data entry; the ability to correct spelling mistakes without having to
         retype the entire word again.
 GT.69   The system has the ability to spell check on any field.                              Critical
         The system has the ability to accommodate word-wrap in a data field without
 GT.70                                                                                        Critical
         having to hit "return."
 GT.71   The system has the ability to provide customizable screens.                          Critical
         The system has the ability to search by wild cards, based on security
 GT.72                                                                                        Critical
         permissions.
         The system has the ability to display search results that will display user-
 GT.73   defined number of records per page; each record will contain basic information       Critical
         for the searched item.
         The system has the ability to allow a user to be able to page up and down
 GT.74                                                                                        Critical
         search results and sort by different fields of the search item.
         The system has the ability to allow the user to select search result items and
 GT.75                                                                                        Critical
         drill down for further detail, with security permissions.
         The system has the ability to produce error reports for statistical analysis,
 GT.76                                                                                        Critical
         potential training and quality assurance.
         The system has the ability to support pre-filled fields in appropriately pre-
 GT.77                                                                                        Critical
         formatted screens eliminating redundant data entry.
         The system has the ability to provide links to associated modules from any
 GT.78   display screen to minimize backing out of one screen to access another, with         Critical
         appropriate security.
         The system has the ability to support access from mobile devices (e.g., for City-
 GT.79                                                                                        Desired
         defined approvals, and EIS).


Attachment A - General and Technical                                            Page 5 of 173                                    February 25, 2011
                                          The City of Sioux Falls Financial System Software Consulting Project
                                                             List of Functional and Technical Requirements


                                                                        General and Technical
                                                                                                           Vendor
 Req #                                                                                     Criticality
                                 Description of Requirement                                               Response   Comments
         The system has the ability for multiple windows to be open at the same time.
 GT.80                                                                                         Critical
 GT.81 The system has the ability to allow split screen views on dual monitors.                Critical
        The system has the ability to provide the user with integrated application
 GT.82 modules that offer a consistent user interface to minimize user training and            Critical
        administration of the system.
                                                                                    Workflow
 GT.83  The system has the ability to initiate and track the approval process.                 Critical
        The system has the ability to assign different levels of approval for the same
 GT.84                                                                                         Critical
        user.
        The system has the ability to maintain seperation of duties related to workflow
 GT.85                                                                                         Critical
        approval processes by flag.
        The system has the ability to provide workflow functionality in all system
 GT.86                                                                                         Critical
        modules.
The system has the ability to set workflow rules by:
 GT.87       User;                                                                             Critical
 GT.88       Role;                                                                             Critical
 GT.89       Department;                                                                       Critical
 GT.90       Thresholds;                                                                       Critical
 GT.91       Percentage argument;                                                              Critical
 GT.92       Numerical argument; and                                                           Critical
 GT.93       User-defined criteria.                                                            Critical
        The system has the ability to allow temporary status changes of users (e.g.,
 GT.94                                                                                         Critical
        unavailable due to vacation time).
        The system has the ability to re-route workflow assignments based on
 GT.95                                                                                         Critical
        availability.
        The system has the ability to integrate with MS Office Outlook Calendar for
 GT.96                                                                                         Desired
        availability of users.
        The system has the ability to provide escalation paths based on user-defined
 GT.97                                                                                         Critical
        criteria (e.g., minimum period of no response, etc.).
 GT.98 The system has the ability to provide event-driven notifications by email.              Critical
        The system has the ability to provide event-driven notifications in a user's view
 GT.99                                                                                         Critical
        of the system.
        The system has the ability to allow all notifications to be configurable by the
GT.100                                                                                         Critical
        City.
                                                                                     Support



Attachment A - General and Technical                                            Page 6 of 173                                   February 25, 2011
                                           The City of Sioux Falls Financial System Software Consulting Project
                                                              List of Functional and Technical Requirements


                                                                         General and Technical
                                                                                                             Vendor
 Req #                                                                                        Criticality
                                 Description of Requirement                                                 Response   Comments
         The system has the ability to allow properly authorized users to configure and
GT.101   maintain all system settings from any workstation on the local/wide area              Critical
         network using a browser.
         The system has the ability to allow centralized deployment of system updates
GT.102                                                                                         Critical
         and system maintenance.
         The system has the ability to allow remote deployment of system updates and
GT.103                                                                                         Critical
         system maintenance.
         The system has the ability to accommodate deployment of system updates and
         maintenance to all affected systems according to user-defined effective dates
GT.104                                                                                         Critical
         (e.g., calendar and fiscal year parameter changes).

         The vendor must proactively notify the System Administrator regarding which
         releases of third-party software (JAVA virtual machine, Internet Explorer,
 GT.105                                                                                        Critical
         Mozilla, Safari, etc.) are known to create problems with the current version of
         the vendor software.
The vendor, at a minimum must adhere to the following standards for issue
resolution:
               Severity Level 1, system is down. Attention required immediately,
 GT.106                                                                                        Critical
               maximum of 30 minute response time.
               Severity Level 2, major functionality of the system is impacted or parts of
 GT.107                                                                                        Critical
               the system are down. Maximum of 1 hour response time.
               Severity Level 3, non-mission critical processes are impacted. Maximum
 GT.108                                                                                        Critical
               of 8 hour response time.
         The system has the ability to allow for severity levels for support as defined by
 GT.109                                                                                        Critical
         the City.
         The vendor will provide web-based support, with a searchable database of
 GT.110                                                                                        Critical
         common problems, to assist end user in facilitating error messages.
         The system has the ability to adhere to the City's security policy, which requires
 GT.111 vendors to request for access to the application for trouble shooting.                 Critical

       The system must have the "built-in" capability to provide support through
GT.112 remote access to the application. The City prefers the vendor uses Webex.               Critical

GT.113 The vendor offers software application helpdesk support 24 x 7.                         Critical
       The vendor offers software application support during planned upgrades, after
GT.114                                                                                         Critical
       typical operating hours.
GT.115 The vendor offers access to an online user group community.                             Critical
GT.116 The vendor offers a suite of online training modules.                                   Critical



Attachment A - General and Technical                                             Page 7 of 173                                    February 25, 2011
                                       The City of Sioux Falls Financial System Software Consulting Project
                                                         List of Functional and Technical Requirements


                                                                   General and Technical
                                                                                                   Vendor
 Req #                                                                              Criticality
                               Description of Requirement                                         Response    Comments
GT.117 The vendor offers live training sessions.                                      Critical
GT.118 The vendor offers recorded training sessions.                                  Critical
       The system has the ability to provide an implementation project management
GT.119 website, that includes ftp process for file sharing between the vendor and     Critical
       client.




Attachment A - General and Technical                                      Page 8 of 173                                  February 25, 2011
                                        The City of Sioux Falls Financial System Software Consulting Project
                                                           List of Functional and Technical Requirements

                                                    General Ledger, Reporting and Project Accounting
                                                                                                        Vendor
 Req #                          Description of Requirement                               Criticality   Response   Comments
                                                                          General Requirements
         The system has the ability to provide a General Ledger that is integrated with
         all other system applications such as Budgeting, Payroll, Grant
  GL.1   Management, Accounts Payable, Procurement, and Capital Assets, so that           Critical
         reconciliation between applications is user friendly and efficient.

         The system has the ability to produce daily, weekly, monthly, and annual
         statements of revenue and expense and can be subtotaled at multiple levels
  GL.2                                                                                     Critical
         including by fund, division, department, program, project, and/or account.

         The system has the ability to allow month end closings to occur in a new
  GL.3   fiscal year without having to close the previous fiscal year, including           Critical
         producing all month end financial statements.
         The system has the ability to produce detailed and summarized statements
  GL.4   of revenue and expense on a daily, weekly, monthly, and annual basis.             Critical

         The system has the ability to provide a financial statement report writer to
  GL.5   allow end users to create user-defined financial statement reports.               Critical

         The system has the ability to provide a financial statement report repository
  GL.6                                                                                     Critical
         that is centrally accessible for other departments.
 GL.7    The system has the ability to budget at the fund level.                           Critical
 GL.8    The system has the ability to budget at the department level.                     Critical
 GL.9    The system has the ability to budget at the division level.                       Critical
 GL.10   The system has the ability to budget at the appropriation level.                  Critical
 GL.11   The system has the ability to support multi-year funds.                           Critical
         The system has the ability to budget at any level in the City's chart of
 GL.12                                                                                     Critical
         accounts.
         The system has the ability to produce balance sheets and other financial
 GL.13                                                                                     Critical
         reports from a prior closed year and period.
         The system has the ability to automatically roll forward balances for balance
 GL.14                                                                                     Critical
         sheet accounts at year end.
         The system has the ability to store at least 10 years of transactional data.
 GL.15                                                                                     Critical
         The system has the ability to restrict user inquiry access to a City defined
 GL.16                                                                                     Critical
         group of account numbers.



Attachment A - General Ledger                                                  Page 9 of 173                                 February 25, 2011
                                       The City of Sioux Falls Financial System Software Consulting Project
                                                           List of Functional and Technical Requirements

                                                   General Ledger, Reporting and Project Accounting
                                                                                                          Vendor
 Req #                          Description of Requirement                                 Criticality   Response   Comments
         The system has the ability to restrict user transactions to a City defined
 GL.17                                                                                      Critical
         group of account numbers.
         The system has the ability to carry the entire chart of accounts forward, even
         accounts with zero balances or accounts that have no activity to eliminate
 GL.18                                                                                      Critical
         the need to manually key these accounts into the system.

         The system has the ability to perform "soft closes" on periods so that a
 GL.19   period may be opened again with proper permissions for the purposes of             Critical
         posting activity to that period.
         The system has the ability to record a journal entry type in the general ledger
 GL.20                                                                                      Critical
         for reconciliation purposes.
         The system has the ability to export data to common desktop applications
 GL.21                                                                                      Critical
         such as Microsoft Word and Microsoft Excel.
         The system has the ability to restrict one-sided journal entries from being
 GL.22                                                                                      Critical
         entered.
         The system has the ability to drill down to see all account activities, to
 GL.23                                                                                      Critical
         include the related accounts of the source journal.
         The system has the ability to automatically reconcile with the City's banks.
 GL.24                                                                                      Critical
         The system has the ability to allow users to retrieve GL related information
 GL.25                                                                                      Critical
         that is more than one year old.
         The system has the ability to interface with analytical and reporting tools
 GL.26                                                                                      Critical
         such as Crystal Reports, Business Objects, etc.
         The system has the ability to perform basic validation routines before data
 GL.27   can be entered (e.g., data type checking, account validation, project              Critical
         numbers).
         The system has the ability to produce GASB 34, GASB 45, and other
 GL.28                                                                                      Critical
         Sarbanes-Oxley compliance reports.
         The system provides fund accounting capability that complies with GAAP
 GL.29                                                                                      Critical
         and GASB standards.
         The system has the ability to display clear and understandable reasons for
 GL.30                                                                                      Critical
         rejecting general ledger transactions.
         The system has the ability to provide at least 16 periods, one for entering
 GL.31                                                                                      Critical
         annual closing entries which acts as a closing period.
         The system has the ability to move a division or project from one department
 GL.32                                                                                      Critical
         to another and carry-over all associated history.




Attachment A - General Ledger                                                 Page 10 of 173                                   February 25, 2011
                                        The City of Sioux Falls Financial System Software Consulting Project
                                                           List of Functional and Technical Requirements

                                                    General Ledger, Reporting and Project Accounting
                                                                                                       Vendor
 Req #                          Description of Requirement                              Criticality   Response   Comments
         The system has the ability to allow selected accounts to be flagged in order
 GL.33                                                                                    Critical
         to disallow any postings to occur to those accounts.
                                                                            Chart of Accounts
         The system has the ability to provide a single chart of accounts file that is
 GL.34                                                                                    Critical
         referenced by all other system modules.
         The system has the ability to either automatically generate or copy chart of
 GL.35 account records when creating new funds, departments, and any other                Critical
         reorganizations.
         The system has the ability to inactivate parts of an account so no posting
 GL.36                                                                                    Critical
         activity can take place against the account.
         The system has the ability to provide chart of account number "short cuts"
 GL.37 for reducing the number of key strokes when entering or looking up chart of        Critical
         account numbers.
         The system has the ability to activate new accounts or specific accounts
 GL.38                                                                                    Critical
         based on dates or date ranges.
 GL.39 The system has the ability to support at least 7 segments.                         Critical
         The system has the ability to change the name of any segment of the
 GL.40                                                                                    Critical
         account number while leaving the historic description the same.
         The system has the ability to provide security at a City-determined level in
 GL.41                                                                                    Critical
         the chart accounts.
         The system has the ability to provide a flexible user defined chart of
 GL.42 accounts which can be modified as needed (e.g., segmented for fund,                Critical
         department, account number, location, or other segments).
         The system has the ability to support alpha numeric fields in the chart of
 GL.43                                                                                    Desired
         accounts.
The system has the ability to support the following fields in the chart of
accounts:
 GL.44         "Fund," at least 3 characters in length;                                   Critical
 GL.45         "Department," at least 2 characters in length;                             Critical
 GL.46         "Sub Org," at least 2 characters in length;                                Critical
 GL.47         "Activity," at least 1 character in length;                                Critical
 GL.48         "Function," at least 2 characters in length;                               Critical
 GL.49         "Element," at least 2 characters in length;                                Critical
 GL.50         "Object," at least 2 characters in length;                                 Critical
 GL.51         "Sub Object," at least 2 characters in length;                             Critical



Attachment A - General Ledger                                               Page 11 of 173                                  February 25, 2011
                                        The City of Sioux Falls Financial System Software Consulting Project
                                                            List of Functional and Technical Requirements

                                                    General Ledger, Reporting and Project Accounting
                                                                                                         Vendor
 Req #                          Description of Requirement                                Criticality   Response   Comments
 GL.52        "Project Code," at least 6 characters in length;                             Critical
 GL.53        "Sub-Project Code," at least 2 characters in length;                         Critical
       The system has the ability to support at least a 128-character description
 GL.54                                                                                     Critical
       field for each of the above fields.
                                                                             Journal Entries
       The system has the ability to import journal entry transactions from other
 GL.55                                                                                     Critical
       vendor-developed and in-house developed systems.
       The system has the ability to use workflow technology to automatically route
 GL.56                                                                                     Critical
       journal entries to approvers prior to posting.
       The system has the ability to provide standard and recurring journal entry
 GL.57                                                                                     Critical
       capabilities.
       The system has the ability to maintain at least five years of detailed journal
 GL.58 entry transactions and budget information and provides the ability to               Critical
       maintain greater than five years if desired.
       The system has the ability to automatically populate fiscal year and period
 GL.59                                                                                     Critical
       based on transaction type.
       The system has the ability to automatically transfer activity from one account
 GL.60                                                                                     Critical
       to another account.
       The system has the ability to disallow further posting to an account that is
 GL.61                                                                                     Critical
       closed or in the processes of being closed.
       The system has the ability to automatically create due-to and due-from
 GL.62 entries for any activity that crosses funds (an audit trail must be created).       Critical

         The system has the ability to automatically allocate interest across funds and
 GL.63                                                                                     Critical
         accounts in the general ledger.
         The system has the ability to generate date-specific reversing entries.
 GL.64                                                                                     Critical

 GL.65   The system has the ability to notify of the event of a reversing entry.           Critical

 GL.66   The system has the ability to accommodate free form text or attachments          Critical
         associated with a journal entry based on security permissions.
         The system has the ability to automatically assign sequential numbers to all
 GL.67                                                                                    Critical
         journal entry transactions for audit trail purposes.
                                                                             Reconciliation
         The system has the ability to interface with banks to process wire transfers
 GL.68                                                                                    Critical
         and ACH transactions.



Attachment A - General Ledger                                                  Page 12 of 173                                 February 25, 2011
                                        The City of Sioux Falls Financial System Software Consulting Project
                                                           List of Functional and Technical Requirements

                                                    General Ledger, Reporting and Project Accounting
                                                                                                        Vendor
 Req #                          Description of Requirement                               Criticality   Response   Comments
 GL.69   The system has the ability to reconcile with bank statements.                     Critical
         The system has the ability to provide an automated reconciliation tool for
 GL.70                                                                                     Critical
         revenue receipts.
         The system has the ability to reconcile with the file sent to the bank from the
 GL.71                                                                                     Critical
         City.
         The system has the ability to provide an automated reconciliation tool for
 GL.72                                                                                     Critical
         ACH and wire transactions.
                                                                            Financial Reporting
         The system has the ability to provide linkage between reportable sections of
 GL.73   the CAFR (i.e., Exhibits, Management Discussion and Analysis, Notes to the        Critical
         Financial Statements and Statistics).
         The system has the ability to provide an interface between a CAFR model
 GL.74                                                                                     Critical
         and the financial reporting capabilities of the system.
 GL.75   The system has the ability to provide an ad hoc report writing tool.              Critical
         The system has the ability to export to various formats to create a custom
 GL.76                                                                                     Critical
         designed CAFR document.
         The system has the ability to export all reports to common desktop
 GL.77   productivity tools such as Microsoft Word, Microsoft Excel, Adobe PDF, etc.       Critical

       The system has the ability to follow security procedures established in the
 GL.78 application without the need to establish security roles in the report writer.      Critical

       The system has the ability to come pre-configured with all tables "joined"
 GL.79                                                                                     Critical
       appropriately.
       The system has the ability to generate a report across any segment or group
 GL.80                                                                                     Critical
       of segments in the chart of accounts.
       The system has the ability to distribute reports via electronic workflow.
 GL.81                                                                                     Critical

       The system has the ability to provide a complete data dictionary and data
 GL.82 model for use by City staff for purposes of ad-hoc report development.              Critical

       The system has the ability to warn the user they are about to print a large
 GL.83                                                                                     Critical
       report (displays number of pages) with option to proceed.
 GL.84 The system has the ability to print reports in a "printer-friendly" mode.           Critical
       The system has the ability to schedule reports to be run during non business
 GL.85                                                                                     Critical
       hours on a user defined schedule.



Attachment A - General Ledger                                                 Page 13 of 173                                 February 25, 2011
                                       The City of Sioux Falls Financial System Software Consulting Project
                                                          List of Functional and Technical Requirements

                                                   General Ledger, Reporting and Project Accounting
                                                                                                        Vendor
 Req #                          Description of Requirement                               Criticality   Response   Comments
          The system has the ability to provide real-time reporting on all current
 GL.86                                                                                    Critical
          balances.
          The system has the ability to display all reports to the screen with a user-
  GL.87                                                                                   Critical
          defined option for printing.
          The system has the ability to update the data dictionary and data models
  GL.88                                                                                   Critical
          provided by the vendor with each software release.
          The system has the ability to provide comparison reports (e.g., between
  GL.89                                                                                   Critical
          different periods, as user-defined).
  GL.90 The system has the ability to print financial reports on closed periods.          Critical
          The system has the ability to produce monthly financial statements. (Income
  GL.91 Sheet, Balance Sheet, Budget Comparisons by Department, Cash Flow,                Critical
          etc.)
          The system has the ability to produce monthly financial statements at City-
  GL.92                                                                                   Critical
          defined levels.
          The system utilizes relational database architecture for ease of use of
  GL.93                                                                                   Critical
          reporting.
          The system has the ability to print graphs and charts for presentation style
  GL.94                                                                                   Critical
          reports.
          The system has the ability to provide Executive Dashboard Reporting and
  GL.95                                                                                   Critical
          Business Intelligence Capabilities.
The system, at a minimum, has the ability to produce the following reports
(current and previous years):
  GL.96         Cash balance by expense and revenue code;                                 Critical
  GL.97         Inception to date, for total expenditures for all City projects;          Critical
  GL.98         Expenditures relative to budget;                                          Critical
  GL.99         Year-to-date expenditures;                                                Critical
 GL.100         Year and month to date expenditures;                                      Critical
 GL.101         Budget to actual by all budget line items;                                Critical
 GL.102         Open encumbrance report;                                                  Critical
 GL.103         Pre-encumbrance report;                                                   Critical
 GL.104         Comparison of expenditures by month;                                      Critical
                Personnel Payroll Report – Used to determine the salary and benefits
 GL.105         expense for each pay period. That data is then used to forecast total     Critical
                payroll cost for the full fiscal year;




Attachment A - General Ledger                                               Page 14 of 173                                   February 25, 2011
                                        The City of Sioux Falls Financial System Software Consulting Project
                                                             List of Functional and Technical Requirements

                                                    General Ledger, Reporting and Project Accounting
                                                                                                          Vendor
 Req #                          Description of Requirement                                 Criticality   Response   Comments
              Detailed Transaction Listing by Object Code – Used to track recorded
              expenses to trace possible posting errors, confirm payments, confirm
 GL.106                                                                                     Critical
              JV transactions and other expense bookings as required;

              Expense Report – Used to show revenue or expenses by related
 GL.107       activity code, department, division or other user-defined fields, to track    Critical
              costs or revenue of each Program activity;
              Detail Listing of Obligations vs. Budget – View by Budget Organization
 GL.108       Unobligated Budget Balance by user-defined date range;                        Critical

              Detail Listing of Obligations vs. Budget – View by Budget Organization
 GL.109                                                                                     Critical
              Unobligated Budget Balance (month end);
              Detail Listing of Obligations vs. Budget – View by Budget Organization
 GL.110                                                                                     Critical
              Unobligated Budget Balance (year-to-date);
              Detail Listing of Revenues vs. Budget – View by Budget Organization
 GL.111                                                                                     Critical
              Recognized Revenue by user-defined date range;
              Detail Listing of Revenues vs. Budget – View by Budget Organization
 GL.112                                                                                     Critical
              Recognized Revenue (month end).
              Detail Listing of Revenues vs. Budget – View by Budget Organization
 GL.113                                                                                     Critical
              Recognized Revenue (year-to-date);
              Detailed Trial Balance by Accounting Distribution – View by Budget
 GL.114       Organization per account type budget ending balance by user-defined           Critical
              time period;
              Standard Detailed Trial Balance by Accounting Distribution – View by
 GL.115       Budget Organization per account type budget ending balance (month             Critical
              end);
              Statement of Budget Activity and Account Balances – View by Budget
 GL.116       Organization per object class available balance (month end);                  Critical

 GL.117       Income statement;                                                             Critical
 GL.118       Cash flow;                                                                    Critical
 GL.119       Balance sheet;                                                                Critical
 GL.120       Statement of net assets;                                                      Critical
              Schedule of expenditures and revenues based on type of revenue;
 GL.121                                                                                     Critical

 GL.122       Trial balance activity (debits and credits);                                  Critical



Attachment A - General Ledger                                                 Page 15 of 173                                   February 25, 2011
                                      The City of Sioux Falls Financial System Software Consulting Project
                                                       List of Functional and Technical Requirements

                                                General Ledger, Reporting and Project Accounting
                                                                                                   Vendor
 Req #                          Description of Requirement                          Criticality   Response   Comments
 GL.123       Statement of revenues and expenditures;                                Critical
 GL.124       WIP construction and capital projects;                                 Critical
 GL.125       Comparison of revenues and expenditures by month;                      Critical
 GL.126       Summary and detail trial balance at any budget level;                  Critical
 GL.127       Detail and summary project report;                                     Critical
 GL.128       Summary trial balance across all fund;                                 Critical
 GL.129       Month-to-date;                                                         Critical
 GL.130       Year-to-date;                                                          Critical
 GL.131       Life-to-date;                                                          Critical
 GL.132       Across multiple funds;                                                 Critical
 GL.133       Expense Budget at any level;                                           Critical
 GL.134       Cash Balance by Fund;                                                  Critical
 GL.135       Cash Balance by Fund with associated detail;                           Critical
 GL.136       Detailed Transaction Listing (Activity level);                         Critical
 GL.137       Detailed Transaction Listing (Object level) Search by $ Amount;        Critical
              Detailed Transaction Listing (Revenue Code #) Search by $ Amount;
 GL.138                                                                              Critical
 GL.139       Detailed Transaction Listing by Vendor Check;                          Critical
 GL.140       Detailed Transaction Listing by Vendor Invoice #;                      Critical
 GL.141       Detailed Transaction Listing by Vendor Name;                           Critical
 GL.142       Summary Trial Balance by Accounting Distribution-Within Fund;          Critical
 GL.143       Trend Analysis for Expenditures;                                       Critical
 GL.144       Special Fund Cash Balance by Fund;                                     Critical
              Special Fund report of Revenue vs. Expenses, (with non-appropriated
 GL.145                                                                              Critical
              and appropriated revenue);
              Performance measurement reports to track City established goals and
 GL.146                                                                              Critical
              metrics;
 GL.147       Trust & Agency Funds;                                                  Critical
 GL.148       Capital Projects Schedule;                                             Critical
 GL.149       Trust & Agency Fiduciary Statements;                                   Critical
 GL.150       Enterprise Fund Financial Statements;                                  Critical
 GL.151       Debt Service Fund Financial Statements;                                Critical
 GL.152       General Fund Financial Statements;                                     Critical
 GL.153       Special publication report (e.g., for publication in press)            Critical


Attachment A - General Ledger                                           Page 16 of 173                                  February 25, 2011
                                      The City of Sioux Falls Financial System Software Consulting Project
                                                        List of Functional and Technical Requirements

                                                 General Ledger, Reporting and Project Accounting
                                                                                                 Vendor
 Req #                          Description of Requirement                        Criticality   Response     Comments
 GL.154       Internal Service Fund Financial Statements.                          Critical




Attachment A - General Ledger                                          Page 17 of 173                                   February 25, 2011
                                        The City of Sioux Falls Financial System Software Consulting Project
                                                           List of Functional and Technical Requirements

                                                                               Budget
                                                                                                        Vendor
 Req #                          Description of Requirement                               Criticality   Response   Comments
                                                                           General Requirements
         The system has the ability for the Budgeting module to use the same chart of
 BUD.1                                                                                     Critical
         accounts as the rest of the system.
         The system has the ability to allow the budget office to further drill down
 BUD.2   budget accounts to at least one level below the City's lowest level of chart of   Critical
         accounts for detailed tracking purposes.
         The system is integrated with the payroll system, enabling the inclusion of
 BUD.3                                                                                     Critical
         payroll information into the budget in real-time.
         The system has the ability to allow the breakdown, submission, and tracking
 BUD.4                                                                                     Critical
         of budget into smaller periods than a year, at least monthly.
         The system has the ability to allow users to query the budget system for
 BUD.5                                                                                     Critical
         specific information.
         The system has the ability to provide a framework or model for budgeting, so
 BUD.6   that once a budget model is built, changes to the budget requires only            Critical
         variance input.
         The system has the ability to provide payroll information by position, for
 BUD.7                                                                                     Critical
         budgeting purposes.
         The system has the ability to provide payroll information by employee, for
 BUD.8                                                                                     Critical
         budgeting purposes.
         The system has the ability to store a minimum of eight years budget-to-actual
 BUD.9                                                                                     Critical
         at any account level.
         The system has the ability to provide online budgeting capabilities for
BUD.10                                                                                     Critical
         individual departments.
         The system has the ability to provide a department user interface to maintain,
BUD.11                                                                                     Critical
         monitor, and manage detailed department level budgets.
         The system has the ability to provide a memo field of a minimum of 500
BUD.12                                                                                     Critical
         characters to store notes for each budgeted account.
         The system has the ability to calculate a total for multiple sub-entries for each
BUD.13                                                                                     Critical
         budgeted account line to identify the budget line detail.
         The system has the ability to display budget-to-actual with percentages of
BUD.14                                                                                     Critical
         available budget for an account or group of accounts at any time.
         The system has the ability to provide real-time reporting on current balances
BUD.15                                                                                     Critical
         on specified line item accounts and line item account activity.
         The system has the ability to provide budgetary control at the department level
BUD.16                                                                                     Critical
         to control spending based on user-defined criteria.
         The system has the ability to provide budgetary control by the Finance
BUD.17                                                                                     Critical
         Department to control spending based on user-defined criteria.



Attachment A - Budget                                                       Page 18 of 173                                   February 25, 2011
                                        The City of Sioux Falls Financial System Software Consulting Project
                                                          List of Functional and Technical Requirements

                                                                               Budget
                                                                                                        Vendor
 Req #                         Description of Requirement                                Criticality   Response   Comments
       The system has the ability to allow analysis of the current year budget by
       providing reports that indicate all or any combination of budget-to-actual
BUD.18                                                                                    Critical
       revisions, invoices, encumbrances, requisitions, and available balance.

       The system has the ability to "roll" the budget through at least five process
BUD.19                                                                                    Critical
       levels.
BUD.20 The system has the ability to roll user-defined parts of the budget.               Critical
       The system has the ability to support web-based inquiry for account balances.
BUD.21                                                                                    Critical
       The system has the ability to add attachments at the detail level of the budget
BUD.22 such as Microsoft Word, Microsoft Excel, and Adobe PDF documents.                  Critical

         The system has the ability to support roll-up codes for grouping accounts
BUD.23                                                                                     Desired
         together for budgeting.
         The budget preparation system should at a minimum, contain at least two
BUD.24                                                                                     Critical
         previous fiscal years, current fiscal year, and five future fiscal years.
                                                                    Budget Preparation and Maintenance
         The system has the ability to produce a unified, citywide budget and revenue
BUD.25   estimate that are automatically consolidated from electronic inputs of different  Critical
         departments.
         The system has the ability to create a budget based upon multiple variables
BUD.26   (e.g., rate, growth of the City, changes of service levels, one-time expense,     Critical
         etc.).
         The system has the ability to set a user-defined time period for a budget (less
BUD.27   than a year) for seasonal activities (e.g., snow removal, swimming pool,          Critical
         utilities, etc.).
         The system has the ability to allow budgeting by program and not
BUD.28                                                                                    Desired
         require detail entry.
The system has the ability to load budget amounts based on one or more of the
following:
BUD.29     Previous year budgets;                                                         Critical
BUD.30     Previous year actual;                                                          Critical
BUD.31     User defined growth percentages to department level; and                       Critica
BUD.32     User-defined growth percentages to the account level.                          Critical
       The system has the ability to load budget information from third party software
BUD.33                                                                                    Critical
       (e.g., Excel and Access).



Attachment A - Budget                                                       Page 19 of 173                                   February 25, 2011
                                        The City of Sioux Falls Financial System Software Consulting Project
                                                            List of Functional and Technical Requirements

                                                                                Budget
                                                                                                          Vendor
 Req #                          Description of Requirement                                 Criticality   Response   Comments
       The system has the ability to integrate with the payroll system, enabling the
BUD.34 inclusion of payroll and position information into the budget in real-time.          Critical

       The system has the ability to allow administrators to pre-populate fields,
BUD.35 allowing individual departments to fill in budget information easily in a            Desired
       template format.
       The system has the ability to allow new budgets to be created from historical
BUD.36                                                                                      Critical
       financial information or past budgets.
       The system has the ability to automatically create budget amounts for
BUD.37 accounts based on amounts entered into other related accounts, (i.e.,                Critical
       payroll/benefits, based on user-defined rules).
       The system has the ability to identify and provide last fiscal year's outstanding
       encumbrances as adjustments to new fiscal year's adopted budget, and is
BUD.38                                                                                      Critical
       automatically incorporated into the general ledger based on user-defined
       criteria.
       The system has the ability to identify and provide last fiscal year's outstanding
       project budget balances as adjustments to new fiscal year's adopted budget,
BUD.39 and is automatically incorporated into the general ledger based on user-             Critical
       defined criteria (e.g., by account number/project number).

       The system has the ability to carry all budget line accounts forward for
BUD.40 budgeting purposes to eliminate the need to manually key these accounts into         Critical
       the system.
       The system has the ability to support the submission of a detailed budget, one
BUD.41 that includes revenue sources, detailed expenditures, multi-funding sources,         Critical
       multi-year budget, and matching funds.
       The system has the ability to support the workflow of the City's budget
BUD.42                                                                                      Critical
       process, with different phases and approval processes.
       The system has the ability to support electronic workflow of notifications for
BUD.43                                                                                      Critical
       reviewing the budget.
       The system has the ability to check the budget against pre-programmed
BUD.44                                                                                      Critical
       business rules or fiscal constraints.
       The system has the ability to provide on-line budget review capabilities for
BUD.45                                                                                      Critical
       individual departments.
       The system has the ability to prevent users from making changes to a
BUD.46                                                                                      Critical
       proposed departmental budget without appropriate approval.
       The system has the ability to track the original budget, amendments made
BUD.47                                                                                      Critical
       during the year, and distinguish between the two.


Attachment A - Budget                                                        Page 20 of 173                                    February 25, 2011
                                        The City of Sioux Falls Financial System Software Consulting Project
                                                           List of Functional and Technical Requirements

                                                                                Budget
                                                                                                          Vendor
 Req #                          Description of Requirement                                 Criticality   Response   Comments
       The system has the ability to allow the budget to be amended during the year
BUD.48 by authorized personnel and provides an audit trail of those amendments.             Critical

       The system has the ability to provide a department user interface to maintain,
BUD.49 modify, monitor, and manage detailed department level budgets.                       Critical

       The system has the ability to provide internal controls for making budget
BUD.50                                                                                  Critical
       adjustments.
                                                           Multi-Year and Capital Improvement Budgeting
       The system has the ability to accommodate multi-year projects for budget
       purposes, to include life-to-date appropriations, adopted budget new
BUD.51                                                                                  Critical
       appropriations, and be fully integrated with financial system and other
       modules.
       The system has the ability to view the budget for a multi-year project excluding
BUD.52 encumbrances and carry-forwarded amounts of budget balances.                     Critical

         The system has the ability to budget for revenue sources in the capital budget.
BUD.53                                                                                      Critical
       The system has the ability to allow for multiple funding sources for multi year
BUD.54                                                                                      Critical
       funds.
       The system has the ability to track budget, expenditures, and funding sources
BUD.55                                                                                      Critical
       for grants and multi year funds.
       The system has the ability to export CIP data to a project management tool.
BUD.56                                                                                      Critical
                                                                     Performance Based Budgeting
       The system has the ability to accommodate performance measures and
BUD.57 performance based budgeting, and be fully integrated with the financial          Critical
       system and other modules.
BUD.58 The system has the ability to track performance measures.                        Critical
       The system has the ability to store text that relate to performance measures.
BUD.59                                                                                  Critical
       The system has the ability to capture and report on statistical data such as
BUD.60                                                                                      Desired
       miles of roads paved.
       The system has the ability to import data from other City systems for the
BUD.61                                                                                      Desired
       purposes of performance-based budgeting.
       The system has the ability to create reports based on user-defined criteria.
BUD.62                                                                                      Critical




Attachment A - Budget                                                        Page 21 of 173                                    February 25, 2011
                                         The City of Sioux Falls Financial System Software Consulting Project
                                                             List of Functional and Technical Requirements

                                                                                  Budget
                                                                                                           Vendor
 Req #                          Description of Requirement                                  Criticality   Response   Comments
         The system has the ability to capture and report on a minimum of eight-year
BUD.63                                                                                         Critical
         actual results versus budget results.
         The system has the ability to interface with applications for statistical
BUD.64                                                                                         Critical
         reporting.
                                                                                   Forecasting
         The system has the ability to provide a budget model or framework for
BUD.65                                                                                         Critical
         forecasting purposes.
         The system has the ability to provide budget trending and forecasting
BUD.66                                                                                         Critical
         capabilities.
         The system has the ability to forecast a monthly budget based on prior year
BUD.67                                                                                         Critical
         actual trend data (e.g., post and plan).
         The system has the ability to provide a framework or model for budgeting, so
BUD.68   that once a budget model is built, changes to the budget require only variance        Critical
         input.
         The system has the ability to provide "what if" scenario projections for the
BUD.69                                                                                         Critical
         budget.
         The system has the ability to forecast end of year expenses based on months
BUD.70                                                                                         Critical
         in prior years (i.e., January '08, January '07, etc.)
         The system has the ability to forecast end of year revenues based on months
BUD.71                                                                                         Critical
         in prior years (i.e., January '08, January '07, etc.)
         The system has the ability to project personnel cost based on positions in real
BUD.72                                                                                         Critical
         tiem and by user-defined criteria.
                                                                                    Reporting
BUD.73   The system has the ability to export budget data to Microsoft Excel.                  Critical
BUD.74   The system has the ability to import budget data from Microsoft Excel.                Critical
         The system has the ability to integrate with common desktop publishing
BUD.75                                                                                         Critical
         applications for producing the final or "presentation" budget document.
         The system has the ability to track and report on adjustments made to the
BUD.76                                                                                         Critical
         budget during the year.
         The system has the ability to report on budgets at any level of the chart of
BUD.77                                                                                         Critical
         account structure.
         The system has the ability to allow analysis of current year budget by
BUD.78                                                                                         Critical
         providing reports that indicate budget-to-actual revisions.
         The system has the ability to allow analysis of current year budget by
BUD.79                                                                                         Critical
         providing reports that indicate budget-to-actual invoices.
         The system has the ability to allow analysis of current year budget by
BUD.80                                                                                         Critical
         providing reports that indicate budget-to-actual encumbrances.



Attachment A - Budget                                                          Page 22 of 173                                   February 25, 2011
                                        The City of Sioux Falls Financial System Software Consulting Project
                                                            List of Functional and Technical Requirements

                                                                                 Budget
                                                                                                          Vendor
 Req #                          Description of Requirement                                 Criticality   Response   Comments
         The system has the ability to allow analysis of current year budget by
BUD.81                                                                                      Critical
         providing reports that indicate budget-to-actual requisitions.
         The system has the ability to allow analysis of current year budget by
BUD.82                                                                                      Critical
         providing reports that indicate budget-to-actual available balance.
         The system has the ability to display budget-to-actual with percentages and
BUD.83   actual dollars of available budget for an account or group of accounts at any      Critical
         time.
         The system has the ability to display budget-to-actual with percentages and
BUD.84   actual dollars for an account or group of accounts at any time including future    Critical
         time periods (e.g., projected months).
         The system has the ability to report on a budget based upon multiple variables
BUD.85   (e.g., rate, growth of the City, changes of service levels, one-time expense,      Critical
         etc.).
BUD.86
         The system has the ability to query for specific words in budget line items.
                                                                                            Critical
         The system has the ability to project and report on end of year accruals (e.g.,
BUD.87                                                                                      Critical
         payroll).
         The system has the ability to provide real-time reporting on current balances
BUD.88                                                                                      Critical
         on specified line item accounts and line item account activity.
         The system has the ability to provide budget-to-actual reports by user-defined
BUD.89                                                                                      Critical
         fields, such as by funds, organizations, or accounts.
         The system has the ability to generate comparative budget to actual revenue
BUD.90                                                                                      Critical
         reports.




Attachment A - Budget                                                         Page 23 of 173                                   February 25, 2011
                                        The City of Sioux Falls Financial System Software Consulting Project
                                                            List of Functional and Technical Requirements

                                                     Purchasing, Inventory and Contract Management
                                                                                                         Vendor
                                                                                          Criticality
  Req #                        Description of Requirement                                               Response   Comments
                                                                        General Requirements
          The system has the ability to attach scanned documents to an electronic
  PUR.1   requisition, for viewing. The attachment should include the date and user    Critical
          that attached the documents.
          The system has the ability to support an alpha numeric requisition number.
  PUR.2                                                                               Desired
          The system has the ability to support an 10 character requisition number.
  PUR.3                                                                                    Critical
          The system has the ability to assign requisition numbers based on
  PUR.4                                                                                    Critical
          department and division.
          The system has the ability to check available budget by line item and stop
  PUR.5                                                                                    Critical
          the requisition if over total appropriation.
  PUR.6   The system has the ability to partially reject a requisition.                    Critical
          The system has the ability to convert requisitions to a purchase order.
  PUR.7                                                                                    Critical
          The system has the ability to carry comments made on the requisition
  PUR.8                                                                                    Critical
          forward to the purchase order.
          The system has the ability to set up recurring requisitions and purchase
  PUR.9                                                                                    Desired
          orders.
          The system has the ability to print purchase orders on a laser printer.
 PUR.10                                                                                    Critical
        The system has the ability to print multiple copies of purchase orders at
 PUR.11 once with an identifier for vendor copy, City copy, etc. on the form.              Critical

          The system has the ability to auto forward or resend an item after a certain
 PUR.12                                                                                    Critical
          amount of time has elapsed (via workflow).
          The system has the ability to allow for the pre-planning process by which
 PUR.13   the Purchasing Office is notified of all pending purchasing activities taking    Desired
          place in the City.
          The system has the ability to change the account (GL) number that is
 PUR.14                                                                                    Critical
          assigned to a purchase, with appropriate security permissions.
          The system has the ability to pay requisitions and purchase orders with
 PUR.15                                                                                    Critical
          work allocation/project codes.
          The system has the ability to perform certain City-defined checks before a
 PUR.16                                                                                    Critical
          requisition can be generated (e.g., a budget check).
          The system has the ability to give users visibility into the status of the
 PUR.17   procurement and where it is in the workflow and procurement stage.               Critical



Attachment A - Purchasing, Inventory and Contract Management                  Page 24 of 173                                  February 25, 2011
                                         The City of Sioux Falls Financial System Software Consulting Project
                                                             List of Functional and Technical Requirements

                                                      Purchasing, Inventory and Contract Management
                                                                                                          Vendor
                                                                                           Criticality
  Req #                         Description of Requirement                                               Response   Comments
          The system has the ability to check for or flag recurring purchase orders.
 PUR.18                                                                                     Desired
        The system has the ability to allow the procurement and City staff to enter
 PUR.19                                                                                     Critical
        and access delivery validation information.
 PUR.20 The system has the ability to reprint duplicate Purchase Orders.                    Critical
        The system has the ability to allow multiple GL numbers on one Purchase
        Order, provides multiple line items with different funding sources on each
 PUR.21                                                                                     Critical
        purchase order, and allows each item on a purchase order to have
        multiple funding sources.
        The system has the ability to match accounts payable invoices to
 PUR.22                                                                                     Critical
        purchase orders.
        The system has the ability to accommodate blanket purchase orders.
 PUR.23                                                                                     Critical
          The purchasing module is integrated with fixed assets, contracts,
 PUR.24                                                                                     Critical
          inventory, budgeting, A/P, and work orders.
          The system has the ability to provide a full audit trail including dates, user
 PUR.25                                                                                     Critical
          names, and activity for purchase orders.
          The system has the ability for authorized users to modify the purchase
 PUR.26                                                                                     Critical
          order without having to void the purchase order.
          The system has the ability to modify a purchase order with the option to
 PUR.27                                                                                     Critical
          reprint.
          The system has the ability to provide a check box on the purchase order
 PUR.28   to indicate change order or modification and track the version number of          Critical
          the change.
 PUR.29   The system has the ability for users to see purchase order detail.                Critical
          The system has the ability to add or change commodity codes on
 PUR.30                                                                                     Critical
          purchase orders.
          The system has the ability to automatically fax and/or email purchase
 PUR.31                                                                                     Critical
          orders to vendors.
          The system has the ability to close purchase orders with a user-defined
 PUR.32   dollar amount or percent remaining available, with ability to override that       Critical
          closing.
          The system has the ability to copy recurring purchase orders from a
 PUR.33                                                                                     Critical
          previous fiscal year without re-keying all the detail.
          The system has the ability to store electronically received or scanned
 PUR.34                                                                                     Critical
          documents with every Purchase Order.




Attachment A - Purchasing, Inventory and Contract Management                    Page 25 of 173                                 February 25, 2011
                                        The City of Sioux Falls Financial System Software Consulting Project
                                                          List of Functional and Technical Requirements

                                                    Purchasing, Inventory and Contract Management
                                                                                                       Vendor
                                                                                        Criticality
  Req #                        Description of Requirement                                             Response   Comments
        The system provides authorized personnel the ability to bypass requisition
 PUR.35 process and get a purchase order number in emergency situations with             Critical
        appropriate audit controls.
        The system has the ability to provide access to account number and
 PUR.36                                                                                  Critical
        available balance at any time during the process.
        The system has the ability to provide multiple "ship to" addresses for
 PUR.37                                                                                  Critical
        different facilities.
        The system has the ability to provide on-line receiving process for all items
 PUR.38                                                                                  Critical
        received at decentralized receiving areas.
        The system has the ability to provide reporting capability of all sole source
 PUR.39                                                                                  Critical
        or emergency purchase orders.
        The system has the ability to void purchase orders, with appropriate
 PUR.40                                                                                  Critical
        security permissions.
        The system has the ability to provide unlimited space for description on
 PUR.41 purchase order; system provides ability to handle description overflow.          Desired

        The system has the ability to import commodity code numbering according
 PUR.42 to the National Institute of Governmental Purchasing (NIGP) commodity            Critical
        code database standard.
        The system has the ability to pre-encumber funds as part of the requisition
        process, (e.g., department budgets pre-encumber funds when a
 PUR.43                                                                                  Critical
        requisition is submitted, if approved it is deducted from the budget).

        At the time of a requisition, purchase order, or modification, the system
 PUR.44                                                                                  Critical
        verifies funding availability from the department's budget.
        The system has the ability to, depending on requisition amount, require
 PUR.45 that a requisition must include three (or a City-defined number) quotes.         Critical

        The system has the ability to allow certain items to be exempt from
 PUR.46 requisition quote requirements, with appropriate security permissions            Critical
        (e.g., sole source items, contracted items).
        The system has the ability to allow requisition approval process rules to
 PUR.47                                                                                  Critical
        vary depending on the type of item being requisitioned.
        The system has the ability to automatically assign requisition number by
 PUR.48                                                                                  Desired
        fiscal year at time of entry.
        The system has the ability to provide a decentralized purchase requisition
 PUR.49 process that allows requisitions to be entered on-line by all departments.       Critical




Attachment A - Purchasing, Inventory and Contract Management                Page 26 of 173                                  February 25, 2011
                                        The City of Sioux Falls Financial System Software Consulting Project
                                                            List of Functional and Technical Requirements

                                                     Purchasing, Inventory and Contract Management
                                                                                                       Vendor
                                                                                        Criticality
  Req #                         Description of Requirement                                            Response   Comments
        The system has the ability to provide a paperless requisition approval
 PUR.50 process of user-defined levels of approval and routing capabilities.             Critical

        The system has the ability to indicate the status of a requisition, receipt
 PUR.51 status, purchase orders, and invoice/payable status at any time.                 Critical

        The system has the ability to provide electronic notification of completed
 PUR.52                                                                                  Critical
        approval actions.
        The system has the ability to "receive all" goods/services with a single key
 PUR.53                                                                                  Critical
        stroke.
        The system has the ability to "receive all" goods/services with a single key
 PUR.54                                                                                  Critical
        stroke and undo a single line item.
        The system has the ability to "receive all" goods/services with a single key
 PUR.55 stroke and prompt with a dialoge box to verify the action ("are you sure?").     Critical

           The system has the ability to place a requisition and/or purchase order on
 PUR.56                                                                                  Critical
           hold.
           The system has the ability to automatically combine multiple requisitions
           into one purchase order if items are requested from different departments
 PUR.57                                                                                  Critical
           from the same vendor; system provides for overrides to keep separate
           Purchase Orders as necessary.
           The system has the ability to route requisitions and purchase orders using
 PUR.58                                                                                  Critical
           workflow based on account number.
           The system has the ability to route requisitions and purchase orders using
 PUR.59                                                                                  Critical
           workflow based on dollar amount.
           The system has the ability to route requisitions and purchase orders using
 PUR.60                                                                                  Desired
           workflow based on commodity code.
           The system has the ability to route requisitions and purchase orders using
 PUR.61                                                                                  Critical
           workflow based on other City-defined fields.
           The system has the ability to use allocation codes, (e.g., one printer for
 PUR.62    multiple departments, default account codes split among departments).         Critical

                                                                        Vendor Management
 PUR.63 The system has the ability to search by any field in the vendor file.       Critical
        The system has the ability to prompt whether inactive vendors should be
 PUR.64                                                                             Critical
        included when searching for any field in the vendor file.
        The system has the ability to support an alpha numeric vendor number.
 PUR.65                                                                             Critical



Attachment A - Purchasing, Inventory and Contract Management                  Page 27 of 173                                February 25, 2011
                                        The City of Sioux Falls Financial System Software Consulting Project
                                                           List of Functional and Technical Requirements

                                                     Purchasing, Inventory and Contract Management
                                                                                                       Vendor
                                                                                        Criticality
  Req #                         Description of Requirement                                            Response   Comments
        The system has the ability to assign a classification to a vendor by user-
 PUR.66                                                                                  Desired
        defined pick table.
 PUR.67 The system has the ability to provide multiple vendor address fields.            Critical
        The system has the ability to allow inquiry-only access to the vendor table.
 PUR.68                                                                                  Critical
        The system has the ability to identify vendors in order to note whether the
 PUR.69 vendor is a sole source of a commodity, and ability to note what the             Critical
        commodity is.
        The system has the ability to flag a vendor that is not to be used or is
 PUR.70                                                                                  Critical
        inactive.
        The system has the ability to maintain one vendor file that is shared
 PUR.71 between requisitions, purchase orders, inventory, contracts, and accounts        Critical
        payable.
        The system has the ability to compare vendors that are owed money with
 PUR.72 vendors that owe the City money and warn the user when this condition            Critical
        exists.
 PUR.73 The system has the ability to automatically merge vendor records.                Critical
        The system has the ability to allow vendors to register themselves via the
 PUR.74                                                                                  Critical
        web.
        The system has the ability to allow vendors to modify information in their
 PUR.75 vendor profile via the web and require approval by designated City staff.        Critical

        The system has the ability to restrict which fields in a vendor's file may be
 PUR.76                                                                                  Critical
        changed by the vendor via the web.
        The system has the ability to attach files to the vendor file for audit
 PUR.77                                                                                  Critical
        purposes (e.g., W9, etc.).
The system has the ability to provide a vendor file that supports the following
fields:
  PUR.78      A vendor number that is not the vendor's EIN or SS;                        Critical
  PUR.79      15 characters for vendor numbers;                                          Desired
  PUR.80      A minimum of 100 characters for vendor remit addresses;                    Critical
  PUR.81      A minimum of 100 characters for the vendor name;                           Critical
  PUR.82      Misc vendor indicator;                                                     Desired
  PUR.83      Type of vendor such (i.e., corporation 1099, individual);                  Critical
  PUR.84      Vendor tax ID;                                                             Critical
  PUR.85      User-defined vendor fields;                                                Critical


Attachment A - Purchasing, Inventory and Contract Management                 Page 28 of 173                                 February 25, 2011
                                        The City of Sioux Falls Financial System Software Consulting Project
                                                           List of Functional and Technical Requirements

                                                     Purchasing, Inventory and Contract Management
                                                                                                       Vendor
                                                                                        Criticality
  Req #                         Description of Requirement                                            Response   Comments
 PUR.86         Fields for multiple addresses;                                           Critical
 PUR.87         Fields for multiple email addresses;                                     Critical
 PUR.88         Designated point of contact                                              Critical
 PUR.89         Website                                                                  Critical
 PUR.90         Comment or memo field;                                                   Critical
 PUR.91         Record vendor performance;                                               Critical
 PUR.92         Commodity code;                                                          Critical
 PUR.93         Ethnicity of firm;                                                       Critical
 PUR.94         Active or non active vendor, vendor under contract;                      Critical
                State-certified MBE and DBE (Disadvantaged Business Enterprise);
 PUR.95                                                                                  Critical
 PUR.96         State-certified ESB (Emerging Small Business);                           Critical
 PUR.97         Vendor certifications;                                                   Critical
                Searchable database by any field in the vendor table such as
 PUR.98                                                                                  Critical
                commodity code, vendor type, last name, etc.;
                Flag vendors that are not in compliance (e.g., City taxes, debarred);
 PUR.99                                                                                  Critical
PUR.100       Enter foreign addresses;                                                   Critical
PUR.101       Vendor withholding;                                                        Critical
PUR.102       ACH, routing, and bank information;                                        Critical
PUR.103       Indicator for which 1099 form the vendor should receive;                   Critical
PUR.104       Indicator for international vendors; and                                   Critical
PUR.105       Discount terms.                                                            Critical
         The system has the ability to provide an audit trail for all changes to the
PUR.106                                                                                  Critical
         vendor file.
         The system has the ability to allow a user to view all of the vendor
PUR.107                                                                                  Critical
         transactions including purchase orders and credit card activity.
         The system has the ability to report on purchase order and credit card
PUR.108                                                                                  Critical
         transactions seperately.
         The system has the ability to import a purchasing card file from a PCARD
PUR.109 vendor and "reallocate" the transactions to City specified accounts and          Critical
         departments.
The system has the ability to import a file with the following fields:
PUR.110      Account number;                                                             Critical



Attachment A - Purchasing, Inventory and Contract Management                 Page 29 of 173                                 February 25, 2011
                                         The City of Sioux Falls Financial System Software Consulting Project
                                                            List of Functional and Technical Requirements

                                                      Purchasing, Inventory and Contract Management
                                                                                                         Vendor
                                                                                          Criticality
  Req #                         Description of Requirement                                              Response   Comments
 PUR.111      Account name;                                                                Critical
 PUR.112      Credit or debit indicator;                                                   Critical
 PUR.113      Purchase amount;                                                             Critical
 PUR.114      Merchant name;                                                               Critical
 PUR.115      Merchant address;                                                            Critical
 PUR.116      Text;                                                                        Critical
 PUR.117      Purchase description; and                                                    Critical
 PUR.118      Other user-defined.                                                          Critical
The system has the ability to allocate purchases from the PCARD import file
and allow City staff to allocate purchases based on the following fields:

PUR.119        Commodity;                                                                  Critical
PUR.120        Sub-commodity;                                                              Critical
PUR.121        Item number;                                                                Critical
PUR.122        Ship-to location; and                                                       Critical
PUR.123        Other user-defined.                                                         Critical
           The system has the ability to update inventory based on purchases made
 PUR.124 using the PCARD. The City must have review and allocation control over            Critical
           the purchases to update inventory.
           The system has the ability to automatically flag vendors based on a user-
 PUR.125 defined period of inactivity and provide a list of vedors that are about to be    Critical
           inactivated.
The system has the ability to notify a user that a vendor already exists when
setting up a new vendor based on the following fields:
 PUR.126       Name;                                                                 Critical
 PUR.127       Address;                                                              Critical
 PUR.128       Tax ID;                                                               Critical
 PUR.129       Phone number; and                                                     Critical
 PUR.130       Point of contact.                                                     Critical
                                                                           Bid Process
PUR.131 The system has the ability to support e-procurement.                         Critical
        The system has the ability to provide electronic templates and selections
PUR.132 to support the building or composing of Request for Proposal (RFP)           Critical
        documents, depending on the type of contract.



Attachment A - Purchasing, Inventory and Contract Management                  Page 30 of 173                                  February 25, 2011
                                        The City of Sioux Falls Financial System Software Consulting Project
                                                            List of Functional and Technical Requirements

                                                      Purchasing, Inventory and Contract Management
                                                                                                          Vendor
                                                                                           Criticality
  Req #                         Description of Requirement                                               Response   Comments
        The system has the ability to allow for addition of manually received
PUR.133                                                                                     Critical
        quotes/bids.
        The system has the ability to create, modify and store standard Request
        for Quote (RFQ), Invitation for Bid (IFB), Request for Proposal (RFP),
PUR.134                                                                                     Critical
        contract and standard letter templates with appropriate security controls.

        The system has the ability to distinguish between different types of bids
PUR.135 (e.g., sole source, emergency, under $5000, commodity, and services).               Critical

          The system has the ability to provide a decentralized requisition database
PUR.136                                                                                     Critical
          that is accessible to all authorized users.
          The system has the ability to provide a decentralized requisition database
PUR.137                                                                                     Critical
          that interfaces with the purchasing module.
          The system has the ability provide a decentralized requisition database
PUR.138   that retains standard bid lists and current contract information detailing the    Critical
          vendors, products, and prices.
          The system has the ability for standard bid lists to be updated with current
PUR.139
          vendor information from the accounts payable vendor file.
          The system has the ability to provide a web-based database of bidders'
PUR.140                                                                                     Critical
          information.
          The system has the ability to provide a web-based database of bidders'
PUR.141   information that is capable of being maintained by vendors themselves.            Critical

        The system has the ability to provide a web-based database of bidders'
PUR.142 information that includes a purge function with user-defined criteria.              Critical

          The system has the ability to send electronic bid requests to vendors.
PUR.143                                                                                     Critical
        The system has the ability to provide an electronic bid system that allows
PUR.144 a project manager or buyer to input Invitation for Bid (IFB) information            Desired
        electronically.
        The system has the ability to provide an electronic bid system that allows
PUR.145 a project manager or buyer to attach Request for Proposals and other bid            Desired
        documentation electronically.
        The system has the ability to provide an electronic bid system that allows
PUR.146 a project manager or buyer to receive questions electronically.                     Desired




Attachment A - Purchasing, Inventory and Contract Management                   Page 31 of 173                                  February 25, 2011
                                        The City of Sioux Falls Financial System Software Consulting Project
                                                             List of Functional and Technical Requirements

                                                      Purchasing, Inventory and Contract Management
                                                                                                        Vendor
                                                                                         Criticality
  Req #                         Description of Requirement                                             Response   Comments
        The system has the ability to provide an electronic bid system that allows
PUR.147 a project manager or buyer to respond to questions electronically.                Desired

          The system has the ability to support complex business rules for
          approvals. These rules must include a series of checks and balances
PUR.148   based on dollar amount, which will alert the user to the appropriate steps       Critical
          that must be taken (i.e., purchases over $50,000 require formal bids.
          These rules must be configurable by the City).
          The system has the ability to sort bids by bid identifier, bid status,
PUR.149                                                                                    Critical
          broadcast date and due date.
          The system has the ability to track bids from non-City registered vendors,
PUR.150                                                                                    Desired
          separate from the City's vendor table.
          The system has the ability to post RFP's to nationally recognized proposal
PUR.151                                                                                    Desired
          warehouses such as Onvia, INPUT and RFP Depot.
                                                                                  Inventory
PUR.152   The system has the ability to group parts by user-defined criteria.              Critical
          The system has the ability to group items by several characteristics,
PUR.153   including (but not limited to): part number, part type, and other user-          Critical
          defined fields.
          The system has the ability to integrate with Internet-based vendor systems
PUR.154   (e.g., NAPA; automotive service providers; and car dealers).                     Critical

          The system has the ability to integrate with an online inventory control
PUR.155                                                                                   Desired
          module.
          The system has the ability to provide master inventory system (all
PUR.156   department inventory locations combined), with the capability to view           Critical
          inventory by department and division.
          The system has the ability to charge parts to a specific fleet unit directly
PUR.157                                                                                   Critical
          from the Inventory Management module.
PUR.158   The system has the ability to support bar-coding technology.                    Critical
          The system has the ability to provide unique inventory numbers for each
PUR.159                                                                                   Critical
          inventory item.
          The system has the ability to accommodate bulk inventory (e.g., sand
PUR.160                                                                                   Critical
          piles).
PUR.161   The system has the ability to track hazardous materials inventories.            Critical
PUR.162   The system has the ability to utilize RFID technology.                          Desired
PUR.163   The system has the ability to support cycle counts.                             Critical


Attachment A - Purchasing, Inventory and Contract Management                   Page 32 of 173                                February 25, 2011
                                         The City of Sioux Falls Financial System Software Consulting Project
                                                             List of Functional and Technical Requirements

                                                       Purchasing, Inventory and Contract Management
                                                                                                           Vendor
                                                                                            Criticality
  Req #                          Description of Requirement                                               Response   Comments
PUR.164 The system has the ability to support physical counts.                               Critical
        The system has the ability to support multiple user-defined numbering
PUR.165                                                                                      Critical
        conventions for inventory items.
        The system has the ability to accommodate multi-line item description, to
PUR.166 provide as many lines as necessary to describe an item.                              Critical

PUR.167 The system has the ability to support shelf life tracking.                           Critical
        The system has the ability to support single and mass changes to
PUR.168                                                                                      Critical
        inventory items, with appropriate audit trails.
        The system has the ability to copy all of the information from a similar
PUR.169                                                                                      Critical
        record and modify accordingly.
        The system has the ability to support multiple stocking locations in the
PUR.170                                                                                      Critical
        same warehouse.
        The system has the ability to cost inventory using an average costing
PUR.171 method, including, but not limited to: FIFO (first-in, first-out), LIFO (last-in,    Critical
        first-out), average costing method, etc.
        The system has the ability to query online all items below the reorder
PUR.172                                                                                      Critical
        point.
        The system has the ability to maintain vendor item numbers for cross
PUR.173                                                                                      Critical
        referencing multiple vendors.
        The system has the ability to produce current inventory count worksheets
PUR.174                                                                                      Critical
        upon demand.
        The system has the ability to produce recommended requisitions based on
PUR.175                                                                                      Critical
        items that have low or reorder stock quantities.
        The system has the ability to set user-defined alerts for re-order of
PUR.176                                                                                      Critical
        supplies.
        The system has the ability to easily generate a requisition for individual
PUR.177                                                                                      Critical
        items within the alert.
        The system has the ability to support multiple units of measure (e.g., #,
        mL, linear feet, gallons, etc.) and provide flexible conversions from US
PUR.178                                                                                      Critical
        measures to the metric system (e.g., from meters to feet, and feet to
        meters).
        The system has the ability to allow for the ability to account for the sale of
PUR.179                                                                                      Critical
        surplus equipment and related inventory items.
        The system has the ability to recalculate the recommended minimum on-
PUR.180 hand quantity (i.e., safety quantity) on a continuous basis for user-selected        Critical
        inventory.



Attachment A - Purchasing, Inventory and Contract Management                    Page 33 of 173                                  February 25, 2011
                                          The City of Sioux Falls Financial System Software Consulting Project
                                                              List of Functional and Technical Requirements

                                                        Purchasing, Inventory and Contract Management
                                                                                                            Vendor
                                                                                             Criticality
  Req #                          Description of Requirement                                                Response   Comments
        The system has the ability to maintain different ordering lead times for
PUR.181                                                                                       Critical
        each inventory item.
        The system has the ability to create a warehouse automatic reordering
PUR.182 system to reduce manual input of requisitions by warehouse staff.                     Critical

           The system has the ability to track multiple warehouse locations.
PUR.183                                                                                       Critical
           The system has the ability to move inventory between warehouse
PUR.184                                                                                       Critical
           locations.
           The system has the ability to track work done and inventory used to
PUR.185                                                                                       Critical
           maintain assets.
           The system has the ability to utilize inventory tracking methods in
PUR.186    compliance with standard accounting standards and State of South                   Critical
           Dakota standards.
           The system has the ability to comply with GASB-34 and all other federal
PUR.187                                                                                       Desired
           audit requirements without exception.
           The system has the ability to accommodate inventory requests (from
PUR.188                                                                                       Desired
           submitting request to fulfillment) via automated workflow.
           The system has the ability to track inventory requests by (but not limited
PUR.189    to) the following: employee; job; division; and other user-defined fields.         Desired

        The system has the ability to track employees on user-defined fields
PUR.190 including (but not limited to): order fulfillment accuracy; time to fulfill order;    Desired
        and number of orders filled.
        The system has the ability to allow users to submit inventory requests.
PUR.191                                                                                       Critical
           The system has the ability to be interfaced with industry standard fleet
PUR.192                                                                                       Critical
           management systems.
           The system has the ability to fully integrate inventory and asset
PUR.193    management with other system modules, including (but not limited to):              Critical
           Purchasing and Fixed Assets.
           The system has the ability to integrate/interface with other industry
PUR.194                                                                                       Critical
           standard work order/inventory systems to transfer items.
           The system has the ability to produce month end inventory valuation
PUR.195                                                                                       Critical
           reports for General Ledger.
           The system has the ability to produce standard year-end reports required
PUR.196    for the City to meet all financial reporting requirements, including (but not      Critical
           limited to) the CAFR.


Attachment A - Purchasing, Inventory and Contract Management                     Page 34 of 173                                  February 25, 2011
                                          The City of Sioux Falls Financial System Software Consulting Project
                                                              List of Functional and Technical Requirements

                                                       Purchasing, Inventory and Contract Management
                                                                                                         Vendor
                                                                                          Criticality
  Req #                          Description of Requirement                                             Response   Comments
PUR.197 The system has the ability to generate ad-hoc reports.                             Critical
        The system has the ability to generate a report to show the time that a
PUR.198                                                                                    Critical
        piece of inventory has been in stock and not used.
        The system has the ability to track inventory items related to a particular
PUR.199 piece of equipment (e.g., to know which inventory items relate to an asset         Critical
        that is being retired).
        The system has the ability to track inventory items to the originating
PUR.200                                                                                    Desired
        purchase order.
        The system has the ability to enter a "no-quote" or "no-bid" during the
PUR.201                                                                                    Critical
        requisition process (e.g., during fuel requisitions).
        The system has the ability to integrate with fuel management systems.
PUR.202                                                                                    Critical
           The system has the ability to allow manual adjustments to inventory, with
PUR.203                                                                                   Critical
           appropriate security permissions.
           The system has the ability to require a comment when making an
PUR.204                                                                                   Critical
           adjustment to inventory.
           The system has the ability to track by audit trail all changes made to
PUR.205                                                                                   Critical
           inventory.
           The system has the ability to import purchasing card information in "near
PUR.206    real-time" to easily update inventory based on purchases made with             Critical
           purchasing cards.
                                                                            Contract Management
           The system has the ability to design an unlimited number of standard and
           exception notification parameters in the contract expiration process (e.g.,
PUR.207                                                                                   Critical
           notification to Purchasing if certain information hasn't been received 10
           days before expiration).
           The system has the ability to support various contract periods, including
PUR.208    multiple year contracts (i.e., those that span fiscal and/or calendar years).  Critical

        The system has the ability to control, record, and track contract limits at
PUR.209 user-specified (e.g., Division) levels of detail over the life of the contract.    Critical

        The system has the ability to flag and/or suspend approval of change
        orders that require budget changes (greater than a certain user-defined
PUR.210                                                                                    Critical
        percentage and/or dollar amount change over original amount).




Attachment A - Purchasing, Inventory and Contract Management                    Page 35 of 173                                February 25, 2011
                                        The City of Sioux Falls Financial System Software Consulting Project
                                                           List of Functional and Technical Requirements

                                                    Purchasing, Inventory and Contract Management
                                                                                                     Vendor
                                                                                      Criticality
  Req #                        Description of Requirement                                           Response   Comments
        The system has the ability to automate the closing and encumbering of
PUR.211                                                                                 Critical
        contracts from one fiscal year to the next.
PUR.212 The system has the ability to encumber only a portion of a contract.            Critical
        The system has the ability to generate notifications to vendors and user
        agencies (in a user-defined format), when milestones or thresholds are
PUR.213                                                                                 Critical
        met (e.g., tax exempt certification, insurance expiration date).

        The system has the ability to trigger alerts based on all user-defined
PUR.214 thresholds when a certain dollar amount of the contract is used (e.g.,          Critical
        75%).
        The system has the ability to produce notification letters to unsuccessful
PUR.215                                                                                 Critical
        bidders.
        The system has the ability to provide auto tabulation of electronically
PUR.216                                                                                 Critical
        received bids/quotes.
        The system has the ability to trigger alerts based on all user-defined
PUR.217 thresholds when a certain period of time has elapsed (e.g., 75%).               Critical

        The system has the ability to drill down from contracts to Invitation For
PUR.218                                                                                 Critical
        Bid/Request for Proposal.
        The system has the ability to include or integrate with bid records
PUR.219 (specifications, advertisements, bids/proposals, council resolution, etc.).     Critical

          The system has the ability to set automated escalation charges that drive
PUR.220                                                                                 Critical
          automatic contract pricing changes.
          The system has the ability to provide various agreement levels, for
PUR.221                                                                                 Critical
          example: general, product class, and product.
          The system has the ability to support a cross-reference mechanism that
PUR.222                                                                                 Critical
          connects contracts to projects and vice-versa.
          The system has the ability to accommodate user-defined contract alerts
PUR.223                                                                                 Critical
          for key dates (renewal, expiration, rebid, etc.).
          The system has the ability to include a change-order function that allows
PUR.224                                                                                 Critical
          the addition, listing, and tracking of change orders.
          The system has the ability to note contract revisions, including date and
PUR.225                                                                                 Critical
          source.
          The system has the ability to provide vendor performance tracking by
PUR.226                                                                                 Critical
          contract.




Attachment A - Purchasing, Inventory and Contract Management                 Page 36 of 173                               February 25, 2011
                                        The City of Sioux Falls Financial System Software Consulting Project
                                                            List of Functional and Technical Requirements

                                                     Purchasing, Inventory and Contract Management
                                                                                                         Vendor
                                                                                          Criticality
  Req #                         Description of Requirement                                              Response   Comments
        The system has the ability to track different types of contracts including
PUR.227 payments connected with deliverables, close-out, and other administrative          Critical
        management.
        The system has the ability to track budget compared to work authorized
PUR.228                                                                                    Critical
        and completed.
        The system has the ability to notify a user if another contract exists for that
PUR.229                                                                                    Critical
        commodity.
        The system has the ability to keep track of historical contract costs that
PUR.230 may be used for doing comparison and future estimating when reviewing              Critical
        new contracts for the same or similar services.
        The system has the ability to maintain contract information (including but
PUR.231                                                                                    Critical
        not limited to vendor, description, and dates).
        The system has the ability to track deliverables and invoice payments
PUR.232                                                                                    Critical
        based on a contract or vendor.
        The system has the ability to search by contract number, project file
PUR.233 number, CIP number, purchase order number, contract name, buyer                    Critical
        and/or commodity (and any other field, and location)
PUR.234 The system has the ability to maintain contract history.                           Critical
        The system has the ability to track insurance information for vendors.
PUR.235                                                                                    Critical
          The system provides the ability to allow a user to establish City-defined
PUR.236                                                                                    Critical
          contract types.
          The system has the ability to attach vendor contracts and agreements
PUR.237   (e.g., leases, development agreements, and inter-governmental                    Critical
          agreements).
          The system has the ability to show current encumbrances and pre-
PUR.238                                                                                    Critical
          encumbrances and the associated purchase orders.
          The system has the ability to track and report on the start date of each
PUR.239                                                                                    Critical
          contract.
          The system has the ability to track and report on the notice of proceed of
PUR.240                                                                                    Critical
          each contract.
          The system has the ability to track and report on the end date of each
PUR.241                                                                                    Critical
          contract.
PUR.242   The system has the ability to calculate and track liquidated.                    Critical
PUR.243   The system has the ability to calculate and track incentives.                    Critical
PUR.244   The system has the ability to store contracts electronically.                    Critical
PUR.245   The system has the ability to integrate with the bid application.                Desired



Attachment A - Purchasing, Inventory and Contract Management                  Page 37 of 173                                  February 25, 2011
                                        The City of Sioux Falls Financial System Software Consulting Project
                                                           List of Functional and Technical Requirements

                                                    Purchasing, Inventory and Contract Management
                                                                                                       Vendor
                                                                                        Criticality
  Req #                        Description of Requirement                                             Response   Comments
        The system has the ability to track spending based on user-defined criteria
PUR.246 (including but not limited to year-to-date, inception-to-date, and by            Critical
        department).
        The system has the ability to track prime contractors and associated sub
PUR.247                                                                                  Critical
        contractors.
        The system has the ability to support cost-reimbursable, fixed-fee
PUR.248                                                                                  Critical
        contracts.
        The system has the ability to convert boiler-plate procurement data into
PUR.249                                                                                  Critical
        contract data once an award is made.
        The system has the ability to store contracts and the contract is linked to
PUR.250                                                                                  Critical
        the vendor profile.
        The system has the ability to support the workflow process for change
PUR.251                                                                                  Critical
        orders with digital signature approval.
        The system has the ability to archive closed contracts and retrieve them
PUR.252                                                                                  Critical
        when needed.
        The system has the ability to create and track standing/open order
PUR.253                                                                                  Critical
        contracts and the ongoing associated dollar amount per account.
        The system has the ability to allow multiple contracts per vendor, multiple
PUR.254                                                                                  Critical
        items per contract, and multiple dates.
        The system has the ability to attach many and/or large volume documents
PUR.255                                                                                  Critical
        to a contract.
        The system has the ability to trigger a user-defined alert of necessary
        updates or changes to existing documents based on the occurrence of
PUR.256 certain events (including but not limited to update contract when name           Critical
        changes, insurance renewals, and dollar limits).

          The system has the ability to close and reopen contracts across fiscal
PUR.257                                                                                  Critical
          years, based on appropriate user permissions.
          The system has the ability to link single or multiple contract amounts to
PUR.258                                                                                  Critical
          individual projects or grants.
          The system has the ability to provide default retainage percentage and/or
PUR.259                                                                                  Critical
          amount for projects and contractors.
          The system has the ability to support a user-defined, multi-level retainage
PUR.260                                                                                  Critical
          structure.
          The system has the ability to log requests and amounts for proposed
PUR.261   contract amendments (change orders), using workflow by project code            Critical
          (CIP number) as well as by bid line items.




Attachment A - Purchasing, Inventory and Contract Management                 Page 38 of 173                                 February 25, 2011
                                        The City of Sioux Falls Financial System Software Consulting Project
                                                            List of Functional and Technical Requirements

                                                      Purchasing, Inventory and Contract Management
                                                                                                          Vendor
                                                                                           Criticality
  Req #                         Description of Requirement                                               Response   Comments
          The system has the ability to identify contract amendments either as
PUR.262                                                                                     Critical
          quantity, rate, schedule, or scope change.
          The system has the ability to track and report expenditures for each
          individual contract, including budget to actual comparisons by user-
PUR.263                                                                                     Critical
          defined period (i.e., monthly, quarterly, daily, contract year, fiscal year,
          contract term, etc.).
          The system has the ability to track all requirements and compliance for
PUR.264                                                                                     Critical
          Federally funded projects.
          The system has the ability to send notification to a user of a contract
PUR.265   expiration with the ability for user to set the number of days prior to           Critical
          expiration notification should be made.
          The system has the ability to allow contracts to integrate with accounts
PUR.266   receiveable module for billing and collection purposes (e.g., rent to the         Critical
          City for buildings, etc.).
          The system has the ability to track performance bonds associated with
PUR.267   contracts.                                                                        Critical
PUR.268   The system has the ability to track liens on vendors.                             Critical
          The system has the ability to track the status of a project that is not funded
PUR.269   by the City but is subject to City requiements (e.g., subdivisions, utility       Desired
          permits, sidewalk permits, etc.)
          The system has the ability to track and report on standard bid items and
PUR.270   their average costs.                                                              Critical




Attachment A - Purchasing, Inventory and Contract Management                   Page 39 of 173                                  February 25, 2011
                                           The City of Sioux Falls Financial System Software Consulting Project
                                                               List of Functional and Technical Requirements


                                                                             Accounts Payable
                                                                                                            Vendor
                                                                                             Criticality
 Req #                           Description of Requirement                                                Response   Comments
                                                                               General Requirements
         The system has the ability to view approval status of Purchase Orders and
 AP.1                                                                                           Critical
         Requisitions.
         The system has the ability to produce a full audit trail on all transactions that
 AP.2                                                                                           Critical
         include every field.
         The system as the ability to allow encumbrance across future fiscal years (for
 AP.3                                                                                           Critical
         example a 3-yr contract for a copier).
 AP.4    The system has the ability to print 1099 forms on a laser printer.                     Critical
         The system has the ability to accommodate 3-way matching of purchase order,
 AP.5                                                                                           Critical
         receiving documents, and invoice.
         The system has the ability to set a tolerance at invoice level, which can limit
 AP.6                                                                                           Critical
         the amount of override allowed on an invoice.
         The system has the ability to support electronic workflow for approvals, by
 AP.7                                                                                           Critical
         commodity code, dollar amount, and general ledger account number.
         The system has the ability to "add back" percentages or amount discounts
 AP.8                                                                                           Critical
         previously taken (i.e., returned items).
 AP.9    The system has the ability to import purchasing card information.                      Critical
         The system has the ability to allow the receiver to enter delivery information
 AP.10                                                                                          Critical
         against the purchase order.
         The system has the ability to support "positive pay". The system has the ability
         to send an electronic file of all checks, including system-driven manual checks,
 AP.11                                                                                          Desired
         to the City's bank for comparison with checks being cashed in order to help
         reduce opportunities for fraud.
         The system has the ability to allocate purchases to inventory based upon an
 AP.12                                                                                          Desired
         import from a purchasing card.
         The system has the ability to notify specified users when a payment is made
 AP.13                                                                                          Desired
         based upon a project number.
         The system has the ability to accept an import file from utility companies for
 AP.14                                                                                          Desired
         payment.
         The system has the ability to integrate the accounts payable module with the
 AP.15                                                                                          Critical
         project accounting and grant management modules.
         The system has the ability to distribute journal entries from accounts payable to
 AP.16                                                                                          Critical
         general ledger immediately (real-time) or in batch.
         The system has the ability to provide a cash requirements report at user
 AP.17                                                                                          Critical
         defined intervals that shows cash needed to pay all City bills.
                                                                                    Invoice Entry
         The system has the ability to split an invoice into a payment schedule with at
 AP.18                                                                                          Critical
         least twelve different due dates and due amounts.



Attachment A - Accounts Payable                                                  Page 40 of 173                                  February 25, 2011
                                         The City of Sioux Falls Financial System Software Consulting Project
                                                            List of Functional and Technical Requirements


                                                                          Accounts Payable
                                                                                                         Vendor
                                                                                          Criticality
 Req #                          Description of Requirement                                              Response   Comments
         The system has the ability to support decentralized invoice entry at the
 AP.19                                                                                        Critical
         department level.
         The system has the ability to support at least a 25 character invoice number
 AP.20                                                                                        Critical
         field.
 AP.21   The system has the ability to accommodate partial payments.                          Critical
         The system has the ability to support at least a 100 character invoice
 AP.22                                                                                        Critical
         description field.
 AP.23   The system has the ability to support alpha numeric invoice numbers.                 Critical
         The system has the ability to have a pay date keyed off an invoice date, to
 AP.24                                                                                        Critical
         accommodate old invoice dates from prior fiscal years.
         The system has the ability to support multiple status of invoices: pending,
 AP.25                                                                                        Critical
         approved, held, reject, and delete.
 AP.26   The system has the ability to copy existing invoices to new ones.                    Critical
         The system has the ability to accumulate multiple invoices into one vendor
 AP.27                                                                                        Critical
         check with the ability to turn this function on and off.
         The system has the ability to electronically attach scanned invoices to the
 AP.28                                                                                        Critical
         payable entry.
         The system has the ability to flag invoices as reimburseable expenses through
 AP.29                                                                                        Critical
         the grant process.
         The system has the ability to allow for an invoice to be distributed to (at least)
 AP.30                                                                                        Critical
         99 different general ledger accounts.
         The system has the ability to automatically split invoices to different accounts
 AP.31                                                                                        Critical
         based on user-defined rules.
         The system has the ability to enter invoices upon receipt and select future
 AP.32                                                                                        Critical
         payment date.
 AP.33   The system has the ability to support recurring invoices.                            Critical
         The system has the ability to hold credit invoices and apply them to future
 AP.34                                                                                        Critical
         invoices.
                                                                  Check Processing, Printing and Reconciliation
 AP.35   The system has the ability to interface with laser check printers.                   Critical
 AP.36   The system has the ability to import a file for bank reconciliation.                 Critical
         The system has the ability to reprint voided checks with new addresses, and
 AP.37                                                                                        Critical
         enhance the check void process.
         The system has the ability to update the general ledger to account for voided
 AP.38                                                                                        Critical
         and re-issued checks.
 AP.39   The system has the ability to prohibit duplicate check numbers.                      Critical
 AP.40   The system has the ability to generate manual checks.                                Critical



Attachment A - Accounts Payable                                               Page 41 of 173                                  February 25, 2011
                                           The City of Sioux Falls Financial System Software Consulting Project
                                                               List of Functional and Technical Requirements


                                                                             Accounts Payable
                                                                                                            Vendor
                                                                                             Criticality
 Req #                           Description of Requirement                                                Response   Comments
         The system has the ability to print checks in a user-defined order. (i.e., vendor
 AP.41                                                                                        Critical
         code order, alphabetically, etc).
         The system has the ability to cancel a check and reopen the check voucher
 AP.42                                                                                        Critical
         and reschedule the invoice for payment.
         The system has the ability to print checks to be picked up at the beginning of
 AP.43                                                                                        Desired
         each check run.
         The system has the ability to cancel a check and reopen the check voucher
 AP.44                                                                                        Critical
         and not reschedule the invoice for payment.
 AP.45                                                                                        Critical
         The system has the ability to cancel a check and close the invoice completely.

The system has the ability to support different options for canceling a check:
 AP.46     Check is rescheduled;                                                              Critical
 AP.47     Check is backed out completely from the system;                                    Critical
 AP.48     Check is put into a liability account; and                                         Critical
 AP.49     Check is put into a revenue account.                                               Critical
        The system has the ability to pay a large number of invoices to one vendor with
 AP.50 one check and have stub information printed on an overflow statement.                  Critical

 AP.51 The system has the ability to provide check reconciliation tools.                      Critical
       The system has the ability to print the entire invoice number on the check.
 AP.52                                                                                        Critical
       The system has the ability to produce digitized electronic signatures as part of
 AP.53                                                                                        Critical
       the check printing process.
       The system has the ability to print a check register at pre-determined intervals
 AP.54 and on demand with notification to user and supervisor if check numbers are            Critical
       missing in that time period (i.e., voided or destroyed checks).
 AP.55                                                                                        Critical
       The system has the ability to print a weekly check register or on-demand.
 AP.56 The system has the ability to process ACH payments.                                    Critical
 AP.57                                                                                        Critical
       The system has the ability to remit to both a checking and savings account.
       The system has the ability to store multiple email addresses for vendors with
 AP.58                                                                                        Critical
       designation for a primary.
       The system has the ability to lock the ACH file between processing and
 AP.59                                                                                        Critical
       transmittal.
       The system has the ability to assign dates to ensure that the date is not a
 AP.60                                                                                        Critical
       holiday or a weekend or other user-defined dates.


Attachment A - Accounts Payable                                                  Page 42 of 173                                  February 25, 2011
                                          The City of Sioux Falls Financial System Software Consulting Project
                                                              List of Functional and Technical Requirements


                                                                            Accounts Payable
                                                                                                            Vendor
                                                                                             Criticality
 Req #                           Description of Requirement                                                Response   Comments
         The system has the ability to print year end check register which indicates
 AP.61                                                                                     Critical
         cleared and/or outstanding checks.
                                                                              Vendor Processing
         The system has the ability to allow for the electronic submission of invoice from
 AP.62                                                                                     Critical
         vendors (e.g., e-bills, etc.).
         The system has the ability to automatically assign payment terms for vendors
 AP.63   and provides the ability to override the payment terms at the vendor and/or       Critical
         invoice level.
         The system has the ability to check for and deduct outstanding vendor tax
 AP.64                                                                                     Critical
         payments due the City prior to sending payment to the vendor.
 AP.65   The system has the ability to produce Form 1099s per federal standards.           Critical
         The system has the ability to correct errors made in 1099 boxes and
 AP.66   recalculate at year end so the information on the final 1099 form is correct.     Critical
         The system has the ability to calculate percentage and amount discounts (i.e.,
 AP.67                                                                                        Critical
         early payment).
         The system has the ability to flag invoices (or groups of invoices) so that more
 AP.68   than one check may be written to a vendor in any given check run for those           Critical
         transactions or vendors requiring separate checks.
         The system has the ability to calculate and track retainage for contractor or
 AP.69                                                                                        Critical
         subcontractor invoices.
         The system has the ability to flag a vendor as being subject to backup
 AP.70   withholding at appropriate rate as established by IRS and provides the ability to    Critical
         calculate and report backup withholdings.
         The system has the ability to flag a vendor as being a check vendor or an ACH
 AP.71                                                                                        Critical
         vendor.
 AP.72   The system has the ability to track date of last activity for vendors.               Critical
         The system has the ability to track calendar year-to-date payments in addition
 AP.73                                                                                        Critical
         to fiscal year-to-date totals.
         The system has the ability to produce tentative 1099 lists for review before
 AP.74                                                                                        Critical
         printing or transmitting final list to the IRS.
         The system has the ability to specify the box or line on the 1099 form that the
 AP.75                                                                                        Critical
         dollar amount will be printed in or on.
         The system has the ability to provide notification of duplicate invoice number
 AP.76                                                                                        Critical
         entry of same vendor and provides for authorized user override.
         The system has the ability to show amount retained on each
 AP.77                                                                                        Critical
         vendor/subcontractor check.




Attachment A - Accounts Payable                                                 Page 43 of 173                                   February 25, 2011
                                          The City of Sioux Falls Financial System Software Consulting Project
                                                             List of Functional and Technical Requirements


                                                                           Accounts Payable
                                                                                                            Vendor
                                                                                             Criticality
 Req #                          Description of Requirement                                                 Response   Comments
         The system has the ability to view and search through vendor list on-line
 AP.78   (alphabetically by vendor name and vendor number) and be able to select             Critical
         vendor from that screen for invoice entry.
 AP.79   The system has the ability to change vendor remit-to address.                       Critical
         The system has the ability to record with an audit trail when the remit-to
 AP.80                                                                                       Critical
         address is changed.
 AP.81   The system has the ability to allow inquiry only access to vendor file.             Critical
                                                                           Travel and Expense Tracking
         The system has the ability to automatically flag travel advances when it is time
 AP.82                                                                                       Desired
         to reconcile.
         The system has the ability to support direct deposit file for internal travel
 AP.83                                                                                       Critical
         payments.
         The system has the ability to integrate with payroll for employee bank account
 AP.84   information, such as routing number and checking account number.                    Critical

       The system has the ability to provide a travel and expense reporting
 AP.85 component that may be categorized to breakout different costs such as airfare,         Critical
       hotels, and meals.
       The system has the ability to support a separate travel and expense tracking
 AP.86                                                                                        Critical
       module, which is integrated with all other system modules.
       The system has the ability to notify travelers when their
 AP.87                                                                                        Critical
       advance/reimbursement amount has been processed.
       The system has the ability to track total cost of travel by employee or other user-
 AP.88                                                                                        Critical
       defined field.
       The system has the ability to flag/classify pre-paid expenses associated with
 AP.89                                                                                        Critical
       travel.
       The system has the ability to reconcile travel expenses with the General
 AP.90                                                                                        Critical
       Ledger.




Attachment A - Accounts Payable                                                Page 44 of 173                                    February 25, 2011
                                           The City of Sioux Falls Financial System Software Consulting Project
                                                              List of Functional and Technical Requirements


                                                                Accounts Receivable/Cash Receipts
                                                                                                            Vendor
 Req #                           Description of Requirement                                  Criticality   Response   Comments
                                                                              General Requirements
         The system has the ability to provide an Accounts Receivable module that is
 AR.1    integrated with all other financial applications of the City such as the General    Critical
         Ledger, Accounts Payable, and Purchasing.
         The system has the ability to identify each transaction by a reference number
 AR.2                                                                                        Critical
         that is sequentially generated automatically.
         The system has the ability to allow an administrator to configure the current
 AR.3                                                                                        Critical
         fiscal year and period.
         The system has the ability to assign a year prefix to each reference number.
 AR.4                                                                                        Desired
       The system has the ability to accept batch entry of invoices, cash receipts or
 AR.5                                                                                         Critical
       adjustment transactions.
       The system has the ability to reject or suspend batches not balancing on either
 AR.6                                                                                         Critical
       item or dollar totals.
       The system has the ability to allow direct entry of invoices, cash receipts, or
 AR.7                                                                                         Critical
       adjustment transactions.
       The system has the ability to allow balance forward processing of receivables
 AR.8                                                                                         Critical
       from one year to the next.
       The system has the ability to keep a user-defined number of years of historical
 AR.9                                                                                         Critical
       data and archive data older than five years.
       The system has the ability to provide an audit trail for changes made to
 AR.10                                                                                        Critical
       account receivable records.
       The system has the ability to allow inter-department receivables to be
 AR.11                                                                                        Critical
       processed.
       The system has the ability to support automatic balancing of the accounts
       receivable master file, as an internal control, that internally balances individual
 AR.12 accounts receivable records against the corresponding account balances on              Critical
       the customer master file, reporting any exceptions.

         The system has the ability to provide tracking of advance payments, down
 AR.13                                                                                        Critical
         payments, partial payments and posting A/R.
         The system has the ability to produce summary and detail general ledger and
 AR.14                                                                                        Critical
         sub-ledger journals, one for every accounts receivable transaction.
         The system has the ability to automatically prepare general and sub-ledger
 AR.15                                                                                        Critical
         journal entries by inter-departmental accounts receivable.
         The system has the ability to automatically prepare general and sub-ledger
 AR.16                                                                                        Critical
         journal entries by customer payments.
         The system has the ability to create a single journal that summarizes activity by
 AR.17                                                                                        Desired
         invoices.


Attachment A - Accounts Receivable                                              Page 45 of 173                                   February 25, 2011
                                            The City of Sioux Falls Financial System Software Consulting Project
                                                                List of Functional and Technical Requirements


                                                                  Accounts Receivable/Cash Receipts
                                                                                                               Vendor
 Req #                            Description of Requirement                                    Criticality   Response   Comments
         The system has the ability to create a single journal that summarizes activity by
 AR.18                                                                                           Desired
         cash receipts--auto cash transaction type.
         The system has the ability to create a single journal that summarizes activity by
 AR.19                                                                                           Desired
         adjustments.
         The system has the ability to create a single journal that summarizes activity by
 AR.20                                                                                           Critical
         specific invoice line items.
         The system has the ability to provide a credit hold report indicating all orders
 AR.21                                                                                           Critical
         placed on credit hold and why.
         The system has the ability to automatically net payables and receivables for the
 AR.22                                                                                           Critical
         same business/individual.
         The system has the ability to provide for decentralized data entry of billing
 AR.23   information and an electronic approval process for submission of bills.                 Critical

         The system has the ability to handle NSF check processing and to add user
 AR.24                                                                                           Critical
         defined fees to an account.
         The system has the ability to generate charges between City departments (i.e.,
 AR.25                                                                                           Critical
         one City department billing another).
         The system has the ability to bill internal customers (i.e., one City department
 AR.26                                                                                           Critical
         billing another by invoice).
         The system has the ability to issue penalties (e.g., late fees, NSF penalties) in
 AR.27                                                                                           Critical
         the form of a bill.
         The system has the ability to provide a miscellaneous billing import and export
 AR.28   routine to interface with other City department systems (i.e., health, library,         Critical
         etc.).
         The system has the ability to interface with Accounts Payable and Accounts
 AR.29   Receivable to be able to tell when and where bills were posted and paid.                Critical

       The system has the ability to assign billings to specific revenue accounts based
 AR.30 on department issuing the bill as well as a separate accounts receivable                  Critical
       account for each department issuing the bill.
       The system has the ability to provide user-defined payment terms such as net
 AR.31                                                                                           Critical
       30, net 45, and other user-defined due date payment terms.
 AR.32 The system has the ability to provide user-defined customer statements.                   Critical
       The system has the ability to provide recurring billing capabilities such as lease
 AR.33 payments, rental payments, and other miscellaneous recurring billing.                     Critical

       The system has the ability to provide a minimum of two hundred fifty six
 AR.34 characters of billing description for each item to be billed at time of billing entry.    Critical



Attachment A - Accounts Receivable                                                 Page 46 of 173                                   February 25, 2011
                                          The City of Sioux Falls Financial System Software Consulting Project
                                                             List of Functional and Technical Requirements


                                                              Accounts Receivable/Cash Receipts
                                                                                                          Vendor
 Req #                          Description of Requirement                                 Criticality   Response   Comments
         The system has the ability to apply payments to a customer's balance forward
 AR.35                                                                                      Critical
         or to specific open items (i.e., unpaid invoices).
         The system has the ability to generate a reimbursement to the appropriate
 AR.36                                                                                      Critical
         customer if there is a credit standing on the account.
         The system has the ability to accept debit memo and credit memo transactions
 AR.37                                                                                      Critical
         as adjustments to the vendor accounts.
 AR.38   The system has the ability to allow approved refunds.                              Critical
         The system has the ability to allow authorized users to query and view
 AR.39                                                                                      Critical
         receivable information and reports by user-defined criteria.
         The system has the ability to allow customers to view amount owed to the City
 AR.40                                                                                      Critical
         through an online web account, with proper security.
         The system has the ability to allow receivable, payment, and deposits to be
 AR.41   entered only once into the system and appear in the general ledger and sub         Critical
         ledger in real time.
 AR.42   The system has the ability to provide billing via email.                           Critical
         The system has the ability to report on monies actually collected against
 AR.43                                                                                      Critical
         amount owed.
         The system has the ability to support the workflow of the City's receivable
 AR.44                                                                                      Critical
         process, with appropriate review and approval steps.
         The system has the ability to view customer information by fund and by
 AR.45                                                                                      Critical
         Organization.
         The system has the ability to view, track, and sort receivables by user-defined
 AR.46   criteria, including and not limited to accounting codes, customers, and            Critical
         activities.
 AR.47   The system has the ability to post payments in real-time.                          Critical
         The system has the ability to allow partial payment of outstanding balance(s).
 AR.48                                                                                      Critical
                                                                           Customer Management
         The system has the ability to automatically assign a number to a customer by
 AR.49                                                                                    Critical
         user-defined rules.
         The system has the ability to allow a specific customer number or type to be
 AR.50                                                                                    Critical
         assigned to a new or existing customer.
 AR.51   The system has the ability to maintain a customer table with name data.          Critical
         The system has the ability to maintain a customer table with multiple addresses
 AR.52                                                                                    Critical
         for sold-to and bill-to.
         The system has the ability to maintain a customer table with multiple contacts,
 AR.53   including name, location, title, phone, email (multiple addresses), and fax data Critical
         for each contact.



Attachment A - Accounts Receivable                                             Page 47 of 173                                  February 25, 2011
                                          The City of Sioux Falls Financial System Software Consulting Project
                                                              List of Functional and Technical Requirements


                                                               Accounts Receivable/Cash Receipts
                                                                                                           Vendor
 Req #                          Description of Requirement                                 Criticality    Response   Comments
         The system has the ability to maintain a customer table with repayment terms
 AR.54                                                                                         Desired
         or agreements.
         The system has the ability to maintain a customer table with active or inactive
 AR.55                                                                                         Critical
         status data.
         The system has the ability to provide a customer information screen allowing
 AR.56                                                                                         Critical
         on-line entry and maintenance of narrative text.
         The system has the ability to provide an account performance inquiry screen
 AR.57   that shows historical and statistical information about each customer account.        Critical

       The system has the ability to support a customer master file organization that
 AR.58                                                                                         Critical
       splits credit responsibility among multiple departments.
       The system has the ability to deactivate a customer, but keep the customer
 AR.59                                                                                         Critical
       history.
       The system has the ability to track customers that have a prior NSF check
 AR.60 (insufficient funds) and warn counter clerk at time of customer payments.               Critical

         The system has the ability to maintain credit status and credit worthiness for
 AR.61                                                                                         Critical
         customers.
         The system has the ability to maintain a contact log to record conversations
         and correspondence with customers and maintains, at a minimum, the
 AR.62                                                                                         Critical
         following information: contact person, date and time of contact, and nature of
         contact.
         The system has the ability to maintain a cross reference of customer ID and
 AR.63                                                                                         Desired
         checks MICR number for automatic customer identification.
         The system has the ability to set up customers using categories and sub
 AR.64                                                                                         Critical
         categories.
         The system has the ability to automatically notify users if a customer has filed
 AR.65                                                                                         Critical
         bankruptcy.
 AR.66   The system has the ability to flag customers that have filed bankruptcy.              Critical
         The system has the ability to flag customers with City-defined codes (i.e.,
 AR.67                                                                                         Critical
         delinquency, etc.)
 AR.68   The system has the ability to import both customer and invoice data.                  Critical
         The system has the ability to allow users to access and search for customer
 AR.69                                                                                         Critical
         information easily.
         The system has the ability to support a central address database for customers
 AR.70                                                                                         Critical
         and vendors.
                                                                                   Invoicing
         The system has the ability to allocate customer PO to invoices from several
 AR.71                                                                                         Critical
         business units and create external consolidated invoices


Attachment A - Accounts Receivable                                              Page 48 of 173                                  February 25, 2011
                                          The City of Sioux Falls Financial System Software Consulting Project
                                                             List of Functional and Technical Requirements


                                                               Accounts Receivable/Cash Receipts
                                                                                                           Vendor
 Req #                          Description of Requirement                                  Criticality   Response   Comments
       The system has the ability to print self-sealing customer statements showing
 AR.72                                                                                       Critical
       detailed activity and net amount due for the period.
       The system has the ability to produce printable "customer record only" invoices
 AR.73 and retain them for history (must be memo-only and not post to G/L).                  Critical

       The system has the ability to allow City staff to determine if invoices for the
 AR.74 same customer should be combined onto the same invoice or kept as separate            Critical
       invoices.
       The system has the ability to automatically bill recurring invoices based on user-
 AR.75                                                                                       Critical
       defined billing schedules.
       The system has the ability to import invoices produced by other billing systems
 AR.76 to allow centralized collection and payment processing functions.                     Critical

         The system has the ability to allow the viewing of all outstanding invoices when
 AR.77                                                                                       Critical
         applying payments to a customer account.
         The system has the ability to use laser-printed, self-sealed, or pre-printed
 AR.78                                                                                       Critical
         forms for invoices.
         The system has the ability to allow batch entry of the same charge to multiple
 AR.79                                                                                       Critical
         customers.
         The system has the ability to default City-defined fields upon batch entry (e.g.,
 AR.80                                                                                       Critical
         payment type code, customer type, cash account, etc.)
 AR.81   The system has the ability to assign default text to a charge code.                 Critical
         The system has the ability to automatically assign sequential and unique
 AR.82                                                                                       Critical
         numbers to invoices.
 AR.83   The system has the ability to reprint bills at any point in time.                   Critical
         The system has the ability to produce miscellaneous ad hoc bills with user-
 AR.84                                                                                       Critical
         defined invoice formats.
 AR.85   The system has the ability to allow appropriate approvals of invoices.              Critical
         The system has the ability to allow authorized users to create invoices or enter
 AR.86                                                                                       Critical
         receivable entries through a decentralized, online interface.
         The system has the ability to flag debit or credit memo transactions from the
 AR.87                                                                                       Critical
         invoicing system to integrate with purchasing and accounts payable.
 AR.88   The system has the ability to monitor paid and outstanding invoices.                Critical
         The system has the ability to provide an unlimited number of characters for
 AR.89                                                                                       Critical
         billing description for each item to be billed at time of billing entry.
                                                                                  Cash Receipts
         The system has the ability to include cash receipt functionality in the A/R
 AR.90                                                                                       Critical
         module.



Attachment A - Accounts Receivable                                             Page 49 of 173                                   February 25, 2011
                                           The City of Sioux Falls Financial System Software Consulting Project
                                                               List of Functional and Technical Requirements


                                                                 Accounts Receivable/Cash Receipts
                                                                                                             Vendor
 Req #                           Description of Requirement                                   Criticality   Response   Comments
       The system has the ability to accept cash for transactions with no
 AR.91 corresponding accounts receivable or bill already entered on the system; cash           Critical
       is held as unapplied.
       The system has the ability to allow partial payment of outstanding balance(s)
 AR.92 from same or multiple billing sources (such as parking tickets, etc.).                  Critical

        The system has the ability to allow on-line bill payment (over the internet), with
 AR.93                                                                                         Critical
        proper approval.
The system has the ability to accept online payments in the following tender
types:
 AR.94      ACH;                                                                               Critical
 AR.95      Credit Card; and                                                                   Critical
 AR.96      e-check.                                                                           Desired
        The system has the ability to temporarily allow or disallow certain payment
 AR.97                                                                                         Critical
        tender types.
 AR.98 The system has the ability to allow credit card bill payment.                           Critical
        The system has the ability to accept, track and store security deposit
 AR.99                                                                                         Critical
        information by customer (e.g., for leased parking deposits).
 AR.100 The system has the ability to approve refunds of security deposits.                    Critical
        The system has the ability to forecast cash receipts based on the historical
 AR.101                                                                                        Desired
        payment patterns of customer accounts.
        The system has the ability to automatically prepare general and sub-ledger
 AR.102                                                                                        Critical
        journal entries by department for cash receipts.
        The system has the ability to automatically prepare general and sub-ledger
 AR.103 journal entries by deductions recognized through the cash receipts process.            Critical

         The system has the ability to produce a cash receipt when bills are paid in
AR.104                                                                                         Critical
         person (at City Hall), within a user-defined period.
         The system has the ability to record type of payment (check, money order,
AR.105                                                                                         Critical
         cash, and credit card) and a unique reference number.
         The system has the ability to produce a receipt when bills are paid (regardless
AR.106                                                                                         Critical
         of the payment method).
         The system has the ability to enter receivables and recognize revenue that is
AR.107   being collected by a third-party, including, but not limited to other entities, on    Critical
         the City's behalf.
AR.108   The system has the ability to make adjustments to a receivable entry.
         The system has the ability to make corrections to a cash receipt after it has
AR.109                                                                                         Critical
         initially been printed and prior to posting.


Attachment A - Accounts Receivable                                                Page 50 of 173                                  February 25, 2011
                                          The City of Sioux Falls Financial System Software Consulting Project
                                                              List of Functional and Technical Requirements


                                                               Accounts Receivable/Cash Receipts
                                                                                                           Vendor
 Req #                           Description of Requirement                                 Criticality   Response   Comments
                                                                               Delinquency Tracking
         The system has the ability to compute late charges for customers not paying
AR.110                                                                                        Critical
         within a designated period of time.
         The system has the ability to maintain a summarized history of all written-off
AR.111                                                                                        Critical
         vendors and invoices for five years.
         The system has the ability to flag vendors that have had amounts written off at
AR.112                                                                                        Critical
         any point in time.
         The system has the ability to age the receivables according to user-definable
AR.113                                                                                        Critical
         time periods.
         The system has the ability to age receivables either according to invoice date
AR.114                                                                                        Critical
         or according to due date.
         The system has the ability to generate accounts receivable aging reports,
AR.115   showing a line item on the aging report for each invoice posted to the accounts      Critical
         receivable master file.
         The system has the ability to generate accounts receivable aging reports for
AR.116                                                                                        Critical
         both summary by customer and detail within customer by invoice.
         The system has the ability to print dunning letters allowing different sequences
AR.117                                                                                        Critical
         to apply to different customers.
         The system has the ability to print dunning letters using a sequence of different
AR.118                                                                                        Critical
         dunning letter texts, each being printed in successive months.
         The system has the ability to automatically prepare general and sub-ledger
AR.119                                                                                        Critical
         journal entries by allowance for un-collectible accounts.
         The system has the ability to automatically prepare general and sub-ledger
AR.120                                                                                        Critical
         journal entries by write-offs.
         The system has the ability to provide a call history screen for collections that
AR.121                                                                                        Critical
         provide customer contact information.
         The system has the ability to provide a call history screen for collections that
AR.122                                                                                        Critical
         indicate the date and nature of collections calls.
         The system has the ability to provide a call history screen for collections that
AR.123   allows a follow-up call to be scheduled on a call report ("tickler" to prompt        Desired
         collector).
         The system has the ability to print dunning notices according to information on
AR.124   each customer record that indicates which notice in the series was last sent.        Critical

       The system has the ability to print dunning notices according to information on
AR.125 each customer record that indicates which one of several series of dunning            Critical
       notices the customer should receive.
       The system has the ability to print a dunning report showing which customer
AR.126                                                                                       Critical
       received which type of dunning notice.


Attachment A - Accounts Receivable                                              Page 51 of 173                                  February 25, 2011
                                          The City of Sioux Falls Financial System Software Consulting Project
                                                             List of Functional and Technical Requirements


                                                               Accounts Receivable/Cash Receipts
                                                                                                          Vendor
 Req #                          Description of Requirement                                 Criticality   Response   Comments
         The system has the ability to produce a listing of late customer accounts,
AR.127                                                                                      Critical
         where "late" can be user defined.
         The system has the ability to provide finance charge program (late fees) with
AR.128   user-defined late periods and percent of interest to be charged for late           Critical
         payment.
         The system has the ability to set finance charge rates dependent on type of
AR.129                                                                                      Critical
         service being billed for finance charges.
         The system has the ability to produce user-defined aging reports with at least
AR.130                                                                                      Critical
         six aging periods (e.g., 30, 60, 90, 120, over 120 days).
         The system has the ability to create user defined payment plans for accounts
AR.131                                                                                      Critical
         that are in arrears.
         The system has the ability to provide automated interfaces to exchange data
AR.132                                                                                      Critical
         and information with external collection agencies.
         The system has the ability to automatically compute and assess a user-defined
AR.133                                                                                      Critical
         late fee when the invoice is past due.
         The system has the ability to calculate bad debts based on user-defined
AR.134                                                                                      Critical
         criteria.
         The system has the ability to send reminder notices at user-defined intervals
AR.135                                                                                      Critical
         (e.g., 30, 60, and 90 days) when the invoice is past due.
AR.136   The system has the ability to track expenditures for a collection.                 Desired
         The system has the ability to track the status and the progress of a collection
AR.137                                                                                      Desired
         payment.
         The system has the ability to provide user-defined dunning letter capabilities
AR.138   with up to five different letters, depending on the number of days past due.       Critical

                                                                                  Reporting
       The system has the ability to print a batch listing showing every item in a
AR.139                                                                                      Critical
       particular batch upon request.
       The system has the ability to produce an accounts receivable journal listing all
       activity posted to the accounts receivable master file, allowing report line items
AR.140                                                                                      Critical
       to be sorted by either batch and line number or customer number.

       The system has the ability to produce a period-end accounts receivable "trial
       balance" in a balance forward system, showing each account's opening period
AR.141                                                                                      Desired
       balance, all posting activity, and the account's closing balance.

         The system has the ability to print an accounts receivable exception report
AR.142                                                                                      Critical
         listing all accounts with credit balances.



Attachment A - Accounts Receivable                                             Page 52 of 173                                  February 25, 2011
                                         The City of Sioux Falls Financial System Software Consulting Project
                                                            List of Functional and Technical Requirements


                                                              Accounts Receivable/Cash Receipts
                                                                                                          Vendor
 Req #                          Description of Requirement                                 Criticality   Response   Comments
AR.143   The system has the ability to generate a report of all online payments.            Critical
         The system has the ability to provide a customer contact listing, showing name,
AR.144                                                                                      Critical
         phone number, and other contact information by customer.
         The system has the ability to provide a management summary or key indicator
         report, indicating a summary of accounts receivable activity for the period,
AR.145                                                                                      Critical
         including daily sales outstanding, bad debt ratio, and percent of current
         accounts.
         The system has the ability to provide a complete listing of the customer master
AR.146                                                                                      Desired
         file, which shows each data element in every record.
         The system has the ability to allow user-defined queries such as by customer
AR.147   name, Employer Identification Number (EIN), and by amount owed.                    Critical

The system has the ability to generate accounts receivable reports by user-
defined fields, including but not limited to:
AR.148       Name;                                                                          Critical
AR.149       Type of receivable;                                                            Critical
AR.150       Type of activity;                                                              Critical
AR.151       Accounting code information;                                                   Critical
AR.152       Amount owed; and                                                               Critical
AR.153       Dates                                                                          Critical
         The system has the ability to print customer payment history based on user-
AR.154                                                                                      Critical
         defined criteria.




Attachment A - Accounts Receivable                                            Page 53 of 173                                   February 25, 2011
                                           The City of Sioux Falls Financial System Software Consulting Project
                                                               List of Functional and Technical Requirements


                                                                            Project Accounting
                                                                                                          Vendor
 Req #                           Description of Requirement                                Criticality   Response   Comments
                                                                             General Requirements
         The system has the ability to support multi-year projects, at least five years in
  PA.1                                                                                      Critical
         length.
         The system has the ability to support parent/child relations for projects and sub-
  PA.2                                                                                      Critical
         projects.
         The system has the ability to allow multiple project status codes (e.g.,
  PA.3                                                                                      Critical
         proposed, active, etc.).
         The system has the ability to accommodate projects occurring across multiple
  PA.4   funds, departments and divisions, down to a specific GL number.                    Critical

         The system has the ability to accommodate projects occuring across a
  PA.5                                                                                       Critical
         minimum of ten funds or funding sources.
         The system has the ability to provide project forecasting capabilities, for a
  PA.6                                                                                       Critical
         minimum of five years.
         The system has the ability to provide free text forms for project descriptions.
  PA.7                                                                                       Critical
  PA.8 The system has the ability to attach files to project descriptions.                   Critical
  PA.9 The system has the ability to have user-defined cost allocation codes.                Critical
       The system has the ability to have user-defined cost allocation codes that are
 PA.10 table-based and allows for user defined calculations and percentages.                 Critical

        The system has the ability to allocate costs across selected user-defined
 PA.11                                                                                    Critical
        departments based on user-defined allocation codes.
 PA.12 The system has the ability to support fixed allocation codes.                      Critical
 PA.13 The system has the ability to support variable allocation codes.                   Critical
                                                                      Project Tracking and Closing
The system has the ability to store general project information including:

 PA.14      Original budgets;                                                                Critical
 PA.15      Current/amended budgets;                                                         Critical
 PA.16      Project file number or CIP number;                                               Critical
 PA.17      Contract number (multiple);                                                      Critical
 PA.18      Pre-encumbrances;                                                                Critical
 PA.19      Location code;                                                                   Critical
 PA.20      Encumbrances;                                                                    Critical
 PA.21      Expenditures;                                                                    Critical



Attachment A - Project Accounting                                                Page 54 of 173                                February 25, 2011
                                           The City of Sioux Falls Financial System Software Consulting Project
                                                               List of Functional and Technical Requirements


                                                                            Project Accounting
                                                                                                             Vendor
 Req #                           Description of Requirement                                   Criticality   Response   Comments
 PA.22      Receivables;                                                                       Critical
 PA.23      Revenues;                                                                          Critical
 PA.24      Penalties;                                                                         Critical
 PA.25      Retention;                                                                         Critical
 PA.26      Scope changes;                                                                     Critical
 PA.27      Purchase order number;                                                             Critical
 PA.28      Vendor;                                                                            Critical
 PA.29      Amendments/change orders; and                                                      Critical
 PA.30      Other user-defined information.                                                    Critical
        The system has the ability to control project budgets by project receivables and
 PA.31                                                                                         Critical
        revenues from a project.
The system has the ability to track project dates including:
 PA.32      Planned start date;                                                                Critical
 PA.33      Actual start date;                                                                 Critical
 PA.34      Phase;                                                                             Critical
 PA.35      Planned completion date;                                                           Critical
 PA.36      Actual completion date; and                                                        Critical
 PA.37      Other user-defined information.                                                    Critical
        The system has the ability to carry forward information at year-end for multi-
 PA.38                                                                                         Critical
        year projects.
        The system has the ability to allow "default" values to be established for setting
 PA.39                                                                                         Critical
        up new projects.
        The system has the ability to retain historical information for all projects for up
 PA.40                                                                                         Critical
        to ten years after the project close.
        The system has the ability to close projects either partially or completely.
 PA.41                                                                                         Critical
          The system has the ability to allow the closing of multiple projects at the same
 PA.42                                                                                         Critical
          time (i.e., related projects).
          The system has the ability to re-open a closed project, with appropriate
  PA.43                                                                                        Critical
          security permissions.
The system has the ability to update all accounts during a close including but not
limited to:
  PA.44       Capitalization;                                                                  Critical
  PA.45       Payroll;                                                                         Critical
  PA.46       Expenses; and                                                                    Critical



Attachment A - Project Accounting                                                Page 55 of 173                                   February 25, 2011
                                          The City of Sioux Falls Financial System Software Consulting Project
                                                             List of Functional and Technical Requirements


                                                                          Project Accounting
                                                                                                         Vendor
 Req #                           Description of Requirement                              Criticality    Response   Comments
 PA.47       Assets.                                                                         Critical
                                                                                 Reporting
         The system has the ability to produce reports to satisfy Local, State and
 PA.48                                                                                       Critical
         Federal requirements
The system has the ability to generate reports from specific date ranges for
information including:
 PA.49      Project number and name;                                                         Critical
 PA.50      Type;                                                                            Critical
 PA.51      Departments or division;                                                         Critical
 PA.52      Fund or funding source;                                                          Critical
 PA.53      Year or other date range;                                                        Critical
 PA.54      Funding source; and                                                              Critical
 PA.55      Other user-defined information.                                                  Critical
The system has the ability to generate reports that list expenditures by:

 PA.56     Fund or funding source;                                                           Critical
 PA.57     Project number and name;                                                          Critical
 PA.58     Department;                                                                       Critical
 PA.59     Division;                                                                         Critical
 PA.60     Location;                                                                         Critical
 PA.61     Assigned employees;                                                               Critical
 PA.62     Inventory;                                                                        Critical
 PA.63     Type;                                                                             Critical
 PA.64     Vendor;                                                                           Critical
 PA.65     Purchase order number;                                                            Critical
 PA.66     Invoice number;                                                                   Critical
 PA.67     Check number; and                                                                 Critical
 PA.68     Other user-defined information.                                                   Critical
The system has the ability to provide information in real time on screen including:

 PA.69       Project orginal budget;                                                         Critical
 PA.70       Project number and name;                                                        Critical
 PA.71       Contract number (multiple);                                                     Critical
 PA.72       Project current/amended budget;                                                 Critical


Attachment A - Project Accounting                                              Page 56 of 173                                 February 25, 2011
                                           The City of Sioux Falls Financial System Software Consulting Project
                                                               List of Functional and Technical Requirements


                                                                             Project Accounting
                                                                                                           Vendor
 Req #                           Description of Requirement                                 Criticality   Response   Comments
 PA.73       Location;                                                                        Critical
 PA.74       Pre-encumbrances;                                                                Critical
 PA.75       Encumbrances;                                                                    Critical
 PA.76       Expenditures;                                                                    Critical
 PA.77       Retention;                                                                       Critical
 PA.78       Revenues;                                                                        Critical
 PA.79       Vendor;                                                                          Critical
 PA.80       Purchase order number;                                                           Critical
 PA.81       Year or other date range;                                                        Critical
 PA.82       Other user-defined information.                                                  Critical
         The system has the ability to allow modification to the detail level of reports,
 PA.83                                                                                        Critical
         with appropriate security permissions.
 PA.84   The system has the ability to produce ad hoc reports.                                Critical




Attachment A - Project Accounting                                                 Page 57 of 173                                February 25, 2011
                                           The City of Sioux Falls Financial System Software Consulting Project
                                                               List of Functional and Technical Requirements


                                                                             Grant Management
                                                                                                              Vendor
 Req #                            Description of Requirement                                   Criticality   Response   Comments
                                                                           General Requirements
 GM.1 The system has the ability to accommodate grant accounting.                         Critical
 GM.2 The system has the ability to provide for multi-year grants.                        Critical
      The system has the ability to allow multiple grants to roll into one project.
 GM.3                                                                                     Critical
 GM.4 The system has the ability to provide unique identifiers to grants.                       Critical
      The system has the ability to link City-defined grant numbers with issuing
 GM.5                                                                                           Critical
      agency grant numbers.
      The system has the ability to integrate with third-party grant management
 GM.6                                                                                           Critical
      software systems.
      The system has the ability to establish thresholds based on grant limitations.
 GM.7                                                                                           Critical
         The system has the ability to duplicating pre-existing grants to establish
 GM.8                                                                                           Critical
         templates for new grants.
         The system has the ability to allow files or images to be attached to a grant file.
 GM.9                                                                                           Critical
         The system has the ability to utilize workflow for the grant management
 GM.10                                                                                         Critical
         process.
                                                                                  Grant Tracking
         The system has the ability to maintain a grant budget that is different and
 GM.11                                                                                         Critical
         separate from all other budgets.
         The system has the ability to link individual grant budgets to the budget based
 GM.12                                                                                         Critical
         on user preference.
         The system has the ability to generate any indirect costs associated with a
 GM.13                                                                                         Critical
         grant.
 GM.14   The system has the ability to link grants to projects.                                Critical
         The system has the ability to record all grant activity in the general ledger.
 GM.15                                                                                         Critical
 GM.16 The system has the ability to track compliance of the grant.                             Critical
         The system has the ability to track grant activity by active fiscal year and all
 GM.17                                                                                          Critical
         years within the grant contract.
 GM.18 The system has the ability to track grant activity over the life of the grant.           Critical
The system has the ability to record grant expenditure and revenue information
including:
 GM.19      Funding source;                                                                     Critical
 GM.20      Grant project name;                                                                 Critical
 GM.21      Grant project number;                                                               Critical


Attachment A - Grant Management                                                   Page 58 of 173                                   February 25, 2011
                                          The City of Sioux Falls Financial System Software Consulting Project
                                                              List of Functional and Technical Requirements


                                                                           Grant Management
                                                                                                            Vendor
 Req #                           Description of Requirement                                  Criticality   Response   Comments
 GM.22      Activity;                                                                         Critical
 GM.23      Program number (e.g., CFDA number);                                               Critical
 GM.24      Fund;                                                                             Critical
 GM.25      Location;                                                                         Critical
 GM.26      Department;                                                                       Critical
 GM.27      Division;                                                                         Critical
 GM.28      General ledger account numbers;                                                   Critical
 GM.29      Purchase orders and encumbrances related to a specific grant;                     Critical
 GM.30      Grant status codes;                                                               Critical
 GM.31      Work order;                                                                       Critical
 GM.32      Project;                                                                          Critical
 GM.33      Pass-through identifying number;                                                  Critical
 GM.34      Grantor; and                                                                      Critical
 GM.35      Other user-defined information.                                                   Critical
         The system has the ability to adjust matching grant rates based on actual
 GM.36                                                                                        Critical
         expenditures.
         The system has the ability to restrict grant expenditures not within grant dates.
 GM.37                                                                                        Critical
 GM.38 The system has the ability to suspend a grant prior to completion.                   Critical
 GM.39 The system has the ability to assign payroll expenses to a grant.                    Critical
        The system has the ability to separate actual expenditures against allowable
 GM.40                                                                                      Critical
        expenditures.
        The system has the ability to allow remaining funding to be setup as a new
 GM.41                                                                                      Critical
        grant or grant program.
The system has the ability to establish reimbursement budgets for:
 GM.42      Total grant;                                                                    Critical
 GM.43      Grant phase;                                                                    Critical
 GM.44      Monthly; and                                                                    Critical
 GM.45      Other user-defined information.                                                 Critical
        The system has the ability to allow the transfer of grant funding between City
 GM.46                                                                                      Critical
        departments.
        The system has the ability to allow the transfer of grant funding between City
 GM.47                                                                                      Critical
        divisions.
                                                                             Grant Applications
The system has the ability to track grant application information including:


Attachment A - Grant Management                                                  Page 59 of 173                                  February 25, 2011
                                          The City of Sioux Falls Financial System Software Consulting Project
                                                             List of Functional and Technical Requirements


                                                                          Grant Management
                                                                                                           Vendor
 Req #                          Description of Requirement                                 Criticality    Response   Comments
 GM.48      Grant number;                                                                      Critical
 GM.49      Grant name;                                                                        Critical
 GM.50      Grant description;                                                                 Critical
 GM.51      Grant category (e.g., Federal, State, etc.);                                       Critical
 GM.52      Grant status;                                                                      Critical
 GM.53      Grantor;                                                                           Critical
 GM.54      Multiple grantor contacts, with the ability to identify as primary;                Critical
 GM.55      Grantor contact name;                                                              Critical
 GM.56      Grantor contact address;                                                           Critical
 GM.57      Grantor contact phone number;                                                      Critical
 GM.58      Grantor contact email address;                                                     Critical
 GM.59      Date of application submission;                                                    Critical
 GM.60      Date of application approval or denial;                                            Critical
 GM.61      Original grant approval amount;                                                    Critical
 GM.62      Grant budget;                                                                      Critical
 GM.63      Grant amendments;                                                                  Critical
 GM.64      Grant fiscal and calendar years;                                                   Critical
 GM.65      Grant initiation date;                                                             Critical
 GM.66      Grant expiration date;                                                             Critical
 GM.67      Responsible department or division;                                                Critical
 GM.68      Department or division contact;                                                    Critical
 GM.69      Award date;                                                                        Critical
 GM.70      Contract number;                                                                   Critical
 GM.71      Contract award date;                                                               Critical
 GM.72      Original request amount;                                                           Critical
 GM.73      Award amount and;                                                                  Critical
 GM.74      Other user-defined information.                                                    Critical
         The system has the ability to convert stored application data into a new grant
 GM.75                                                                                         Critical
         upon approval.
                                                                                   Reporting
 GM.76   The system has the ability to generate reports for all grant history.                 Critical
         The system has the ability to generate a report of all active and inactive grants.
 GM.77                                                                                         Critical




Attachment A - Grant Management                                                Page 60 of 173                                   February 25, 2011
                                           The City of Sioux Falls Financial System Software Consulting Project
                                                               List of Functional and Technical Requirements


                                                                            Grant Management
                                                                                                             Vendor
 Req #                            Description of Requirement                                  Criticality   Response   Comments
The system has the ability to provide real time information on screen including:


 GM.78      Grant reimbursement budget;                                                        Critical
 GM.79      Total budget;                                                                      Critical
 GM.80      Encumbrances;                                                                      Critical
 GM.81      Pre-encumbrances;                                                                  Critical
 GM.82      Expenditures;                                                                      Critical
 GM.83      Revenues;                                                                          Critical
 GM.84      Amount billed budget; and                                                          Critical
 GM.85      Other user-defined information.                                                    Critical
        The system has the ability to report on specific activity of a grant within a user-
 GM.86                                                                                         Critical
        defined date range.
The system has the ability to generate the following reports:
 GM.87      Expenditures and revenues;                                                         Critical
 GM.88      Sources of revenues;                                                               Critical
 GM.89      Reimbursed costs;                                                                  Critical
 GM.90      Budget to actual costs;                                                            Critical
 GM.91      Projected vs. actual budget;                                                       Critical
 GM.92      Grants trial balance;                                                              Critical
 GM.93      Pending approval grant funding;                                                    Critical
 GM.94      Quarterly cash balance;                                                            Critical
 GM.95      Monthly cash balance; and                                                          Critical
 GM.96      Calculation of interest based on average daily cash balance.                       Critical
 GM.97  The system has the ability to accommodate ad hoc reporting.                            Critical




Attachment A - Grant Management                                                   Page 61 of 173                                  February 25, 2011
                                         The City of Sioux Falls Financial System Software Consulting Project
                                                            List of Functional and Technical Requirements


                                                          Special Assessments and Cost Recovery
                                                                                                        Vendor
 Req #                          Description of Requirement                               Criticality   Response   Comments
                                                                          General Requirements
       The system has the ability to provide an Assessments and Cost Recovery
 SA.1                                                                                      Critical
       module that integrates with all other system modules.
       The system has the ability to support different billing cycles (monthly, quarterly,
 SA.2                                                                                      Critical
       annually, etc.).
       The system has the ability to support multiple interest calculation cycles (daily,
 SA.3                                                                                      Critical
       weekly, monthly, etc.)
       The system has the ability to integrate with inspection system in order to defer
 SA.4                                                                                      Critical
       assessments until the commencement of development.
       The system has the ability to integrate with the City's GIS system to update the
 SA.5                                                                                      Critical
       parcel maps and record cost recoveries owed..
       The system has the ability to use the parcel number as the first identification
 SA.6                                                                                      Critical
       number.
       The system has the ability to allow searching by parcel number, owner,
 SA.7                                                                                      Critical
       address, legal description and County id number.
       The system has the ability to use the Parcel ID number and tie this number
 SA.8                                                                                      Critical
       through parcel splits.
       The system has the ability to use the County record ID number and this this
 SA.9 number through parcel splits, for parcels where a parcel number does not             Critical
       exist.
       The system has the ability to automatically update all properties affected by
 SA.10                                                                                     Critical
       special assessment improvements.
         The system has the ability to allow read-only access of pending
 SA.11                                                                                     Critical
         assessments (e.g., by title companies).
                                                                   Special Assessment Entry
The system has the ability to maintain the following data and history related to
special assessments:
 SA.12      Project number;                                                         Critical
 SA.13      Project description;                                                    Critical
 SA.14      Sub-project number;                                                     Critical
 SA.15      Sub-project description;                                                Critical
 SA.16      Effective date;                                                         Critical
 SA.17      Council adoption date;                                                  Critical
 SA.18      Council resolution number;                                              Critical
 SA.19      Total project cost;                                                     Critical
 SA.20      Total City share;                                                       Critical



Attachment A - Special Assessments and Cost Recovery                         Page 62 of 173                                  February 25, 2011
                                         The City of Sioux Falls Financial System Software Consulting Project
                                                            List of Functional and Technical Requirements


                                                           Special Assessments and Cost Recovery
                                                                                                         Vendor
 Req #                         Description of Requirement                                 Criticality   Response   Comments
 SA.21      Total assessed share;                                                          Critical
 SA.22      Assessment charges;                                                            Critical
 SA.23      Interest rate (multiple);                                                      Critical
 SA.24      Poverty exemption;                                                             Critical
 SA.25      Original assessment;                                                           Critical
 SA.26      Number of years that the special assessments apply;                            Critical
 SA.27      Type of cost;                                                                  Critical
 SA.28      Fund number;                                                                   Critical
 SA.29      Legal description;                                                             Critical
 SA.30      Address;                                                                       Critical
 SA.31      County the parcel is in;                                                       Critical
 SA.32      County record ID number;                                                       Critical
 SA.33      Owner of the proprerty;                                                        Critical
            The system has the ability to allow description input of up to 60 lines for
 SA.34                                                                                     Critical
            each assessment entry.
            The system has the ability to allow adjustments to the special assessment
 SA.35                                                                                     Critical
            roll prior to council approval with security permissions.
            The system has the ability to allow adjustments to the special assessment
 SA.36      roll after council adoption, based on security permissions.                    Critical

The system has the ability to develop special assessment calculations and
prepares the rolls for review based on:
 SA.37      Street;                                                                        Desired
 SA.38      Fixed distance from user-specified location;                                   Desired
 SA.39      Linear footage/front footage;                                                  Critical
 SA.40      Area footage;                                                                  Critical
 SA.41      Benefit;                                                                       Critical
 SA.42      Single charge;                                                                 Critical
 SA.43      Other, user-defined fields.                                                    Critical
        The system has the ability to accommodate miscellaneous assessments (e.g.,
 SA.44                                                                                     Critical
        weeds, junk, etc.,)
        The system has the ability to invoice based on miscellaneous assessments.
 SA.45                                                                                     Critical
         The system has the ability to compile miscellaneous assessments for
 SA.46                                                                                     Critical
         certification to the County.



Attachment A - Special Assessments and Cost Recovery                           Page 63 of 173                                 February 25, 2011
                                          The City of Sioux Falls Financial System Software Consulting Project
                                                             List of Functional and Technical Requirements


                                                           Special Assessments and Cost Recovery
                                                                                                          Vendor
 Req #                          Description of Requirement                                 Criticality   Response   Comments
         The system has ability to tie misecellaneous assessments to tie to a proprty.
 SA.47                                                                                       Critical
                                                                       Cost Recovery Tracking
       The system has the ability to track cost recoveries due through workflow.
 SA.48                                                                                  Critical
       The system has the ability to allow for different rates within the same special
 SA.49                                                                                      Critical
       assessment roll/type.
       The system has the ability to accommodate multiple rates within the same
 SA.50                                                                                      Critical
       special assessment roll/type.
 SA.51 The system has the ability to allow for payoff at any time.                          Critical
       The system has the ability to allow for deferred payments of assessments.
 SA.52                                                                                      Critical
       The system has the ability to offer a payment schedule that matches the bond,
 SA.53                                                                                       Desired
       with different ways to calculate.
                                                                                   Reporting
 SA.54 The system has the ability to print a roll at any time in the tax process.            Critical
       The system has the ability to print an individual statement at any time in the tax
 SA.55                                                                                       Critical
       process.
       The system has the ability to print totals on different user-defined criteria.
 SA.56                                                                                       Critical
       The system has the ability to generate an outstanding balance report by
 SA.57                                                                                       Critical
       individual special assessments.
       The system has the ability to generate an outstanding balance report by
 SA.58                                                                                       Critical
       individual funds.
 SA.59 The system has the ability to generate a billing register at any time.                Critical
       The system has the ability to generate an interest/penalty calculation report.
 SA.60                                                                                       Critical
         The system has the ability to generate an open accounts receivable report.
 SA.61                                                                                       Critical
 SA.62 The system has the ability to generate delinquency notices.                           Critical
       The system has the ability to generate monthly revenue reporting (e.g., for
 SA.63                                                                                       Critical
       reporting to the County)
       The system has the ability to allow reports or any system data to be shared by
 SA.64                                                                                       Critical
       FTP.
       The system has the ability to generate a report to certify payments to other
 SA.65                                                                                       Critical
       government organizations (counties, etc.).




Attachment A - Special Assessments and Cost Recovery                           Page 64 of 173                                  February 25, 2011
                                         The City of Sioux Falls Financial System Software Consulting Project
                                                            List of Functional and Technical Requirements


                                                Banking and Investment Management/Debt Administration
                                                                                                       Vendor
 Req #                          Description of Requirement                              Criticality   Response   Comments
                                                                       General/Cash Management
 BID.1 The system has the ability to track pooled investments.                          Critica
 BID.2 The system has the ability to track trusts.                                      Critical
 BID.3 The system has the ability to track pension funds.                               Critical
       The system has the ability to provide reconciliation of monthly custodian report
 BID.4                                                                                  Critical
       to par, cost and interest income.
       The system has the ability to automatically reconcile with the City's banks.
 BID.5                                                                                  Critical
         The system has the ability to maintain a database of negotiable instruments
 BID.6                                                                                    Critical
         held for safekeeping accounts.
         The system has the ability to manage agreements and track letters of credit,
 BID.7                                                                                    Critical
         performance bonds and cash deposits.
         The system has the ability to flag performance bonds and cash deposits to
 BID.8                                                                                    Critical
         indicate performance against contracts.
 BID.9 The system has the ability to associate draw bill/refund relationship.             Critical
         The system has the ability to record project, reconcile, report and record
 BID.10                                                                                   Critical
         amortization on a monthly basis.
         The system has the ability to perform interest projections based on user
 BID.11                                                                                   Critical
         specifications.
The system has the ability to provide detailed projection yield and maturity
analysis tools:
 BID.12      Based on current;                                                            Critical
 BID.13      Based on "what if."                                                          Critical
The system has the ability to track:
 BID.14      U.S. Treasury Bills;                                                         Critical
 BID.15      U.S. Treasury Bonds;                                                         Critical
 BID.16      U.S. Treasury Notes;                                                         Critical
 BID.17      U.S. Treasury Strips;                                                        Critical
 BID.18      Repurchase Agreements;                                                       Critical
 BID.19      Commercial Paper;                                                            Critical
 BID.20      Bankers Acceptances;                                                         Critical
 BID.21      Agency Discount Notes;                                                       Critical
 BID.22      Agency Bonds - Bullets;                                                      Critical
 BID.23      Agency Bonds - Callables;                                                    Critical
 BID.24      Reverse Repurchase Agreements;                                               Desired



Attachment A - Banking and Investment Management/Debt Administration          Page 65 of 173                                February 25, 2011
                                       The City of Sioux Falls Financial System Software Consulting Project
                                                         List of Functional and Technical Requirements


                                             Banking and Investment Management/Debt Administration
                                                                                                     Vendor
 Req #                        Description of Requirement                              Criticality   Response   Comments
 BID.25     Certificates of Deposit;                                                    Critical
 BID.26     Collateral;                                                                 Critical
 BID.27     Local Government Investment Pool;                                           Critical
 BID.28     Foreign Investments (whether governmental or otherwise);                    Critical
 BID.29     International Bond;                                                         Critical
 BID.30     Corporate Bonds; and                                                        Critical
 BID.31     Municipal Bonds.                                                            Critical
The system has the ability to maintain the following information for each
investment:
 BID.32     Par value;                                                                  Critical
 BID.33     Security type;                                                              Critical
 BID.34     Purchased Interest;                                                         Critical
 BID.35     Premium/Discount;                                                           Critical
 BID.36     Purchase date;                                                              Critical
 BID.37     Settlement date;                                                            Critical
 BID.38     Issue date;                                                                 Critical
 BID.39     Purchase price;                                                             Critical
 BID.40     Sale price;                                                                 Critical
 BID.41     Custodian/holder;                                                           Critical
 BID.42     Broker/dealer;                                                              Critical
 BID.43     Book value;                                                                 Critical
 BID.44     Market value;                                                               Critical
 BID.45     Interest rate including step investments;                                   Critical
 BID.46     Date of step(s);                                                            Critical
 BID.47     Yield at cost;                                                              Critical
 BID.48     Yield at market;                                                            Critical
 BID.49     Short/long first/last coupon;                                               Critical
 BID.50     Next interest payment date;                                                 Critical
 BID.51     Last interest payment date;                                                 Critical
 BID.52     Call date(s);                                                               Critical
 BID.53     Call price;                                                                 Critical
 BID.54     Net gain/loss;                                                              Critical
 BID.55     Entry audit log.                                                            Critical



Attachment A - Banking and Investment Management/Debt Administration        Page 66 of 173                                February 25, 2011
                                           The City of Sioux Falls Financial System Software Consulting Project
                                                              List of Functional and Technical Requirements


                                                  Banking and Investment Management/Debt Administration
                                                                                                           Vendor
 Req #                           Description of Requirement                                 Criticality   Response   Comments
        The system has the ability to assign and track an investment that is associated
 BID.56                                                                                      Critical
        with one or more funds.
        The system has the ability to target investment earnings to another fund.
 BID.57                                                                                      Critical

 BID.58 The system has the ability to setup a fund as non-interest bearing.                  Critical
        The system has the ability to track daily fund balances for distribution of
 BID.59                                                                                      Critical
        interest.
        The system has the ability to record an estimated interest rate for pooled
 BID.60                                                                                      Critical
        investments for the month.
        The system has the ability to allocate interest earnings, including negative
 BID.61 interest, based on average balances calculated from user defined to/from             Critical
        dates.
        The system has the ability to allocate unrealized gains/losses resulting from
 BID.62 fair valuation of pooled investments based on average balances calculated            Critical
        from user defined to/for dates.
        The system has the ability to track interest receivable by fund/organization.
 BID.63                                                                                      Critical
 BID.64 The system has the ability to track historical cash flow activity.                   Critical
        The system has the ability to auto-post interest distribution to the General
 BID.65                                                                                      Critical
        Ledger module based on full accrual.
        The system has the ability to reconcile the estimated versus actual interest
 BID.66 income for pooled investments and automatically generate and record the              Critical
        appropriate journal into the General Ledger.
        The system has the ability to determine and track interest income that
        considers situations in which portions of a pooled investment have been drawn
 BID.67 down or added to the pool during the investment period such that the original        Critical
        deposits and withdrawls activity may be tracked separately.

          The system has the ability to post journal voucher entries in the current month
 BID.68                                                                                      Critical
          to the portfolio.
 BID.69   The system has the ability to record investment purchases.                         Critical
 BID.70   The system has the ability to record investment complete sales.                    Critical
 BID.71   The system has the ability to record investment partial sales.                     Critical
          The system has the ability to record investment interest earned by individual
 BID.72                                                                                      Critical
          investment.
 BID.73   The system has the ability to record investment gain/loss.                         Critical
 BID.74   The system has the ability to record investment interest receivable.               Critical



Attachment A - Banking and Investment Management/Debt Administration            Page 67 of 173                                  February 25, 2011
                                          The City of Sioux Falls Financial System Software Consulting Project
                                                             List of Functional and Technical Requirements


                                                 Banking and Investment Management/Debt Administration
                                                                                                         Vendor
 Req #                           Description of Requirement                               Criticality   Response   Comments
 BID.75   The system has the ability to record rate changes.                               Critical
          The system has the ability to track a pool of collateral for sweep repurchase
 BID.76                                                                                    Desired
          agreements and CDs.
 BID.77   The system has the ability to adjust investments to market.                      Critical
 BID.78   The system has the ability to record investment calls and partial calls.         Critical
 BID.79   The system has the ability to generate and update required tables.               Critical
 BID.80   The system has the ability to manage multiple portfolios.                        Critical
 BID.81   The system has the ability to create user-defined portfolios.                    Critical
          The system has the ability to calculate amortization utilizing a user defined
 BID.82                                                                                    Critical
          method.
          The system has the ability to project interest payment dates, maturities and
 BID.83                                                                                    Critical
          calls.
 BID.84   The system has the ability to calculate multiple yields.                         Critical
          The system has the ability to perform and print investment compliance review
 BID.85                                                                                    Critical
          based on user-defined parameters.
 BID.86   The system has the ability to amortize discounts taken.                          Critical
          The system has the ability to track each fund's share of the investment
 BID.87                                                                                    Critical
          portfolio.
          The system has the ability to produce an investment ledger which contains a
 BID.88                                                                                    Critical
          history of the investment.
 BID.89   The system has the ability to comment on yields.                                 Critical
                                                                            Debt Administration
The system has the ability to track debt including:
 BID.90    Bonds;                                                                          Critical
 BID.91    Notes;                                                                          Critical
 BID.92    Promisory notes;                                                                Critical
 BID.93    State revolving fund loans;                                                     Critical
 BID.94    State bond loans; and                                                           Critical
 BID.95    Lease purchase agreements; and                                                  Critical
 BID.96    Other user-defined debt sources (e.g., TIF).                                    Critical
The system has the ability to track debt information including:
 BID.97    Type of debt;                                                                   Critical
 BID.98    Source of pledge;                                                               Critical
 BID.99    Source of payment;                                                              Critical
BID.100    Description;                                                                    Critical


Attachment A - Banking and Investment Management/Debt Administration           Page 68 of 173                                 February 25, 2011
                                           The City of Sioux Falls Financial System Software Consulting Project
                                                              List of Functional and Technical Requirements


                                                  Banking and Investment Management/Debt Administration
                                                                                                           Vendor
 Req #                           Description of Requirement                                 Criticality   Response   Comments
BID.101       Broker/Institution;                                                              Critical
BID.102       Date of issuance;                                                                Critical
BID.103       Date of maturity;                                                                Critical
BID.104       Term;                                                                            Critical
BID.105       Rating, and to specify the source;                                               Critical
BID.106       Amount;                                                                          Critical
BID.107       Bond cost;                                                                       Critical
BID.108       Interest rate;                                                                   Critical
BID.109       Step interest rates;                                                             Critical
BID.110       Interest paid;                                                                   Critical
BID.111       Incurred interest expense;                                                       Critical
BID.112       Refunded bond original data;                                                     Critical
BID.113       Premium/Discount amount;                                                         Critical
BID.114       Interest payment dates;                                                          Critical
BID.115       Call premiums;                                                                   Critical
BID.116       Call dates; and                                                                  Critical
BID.117       Other user-defined information.                                                  Critical
BID.118   The system has the ability to split debt across departments.                         Critical
BID.119   The system has the ability to split debt across divisions.                           Critical
BID.120   The system has the ability to link debt to the budget.                               Desired
          The system has the ability to attach files or documents to specific instances of
BID.121                                                                                        Critical
          debt (e.g., bond transcript).
                                                                                     Reporting
          The system has the ability to produce a trend report to illustrate patterns and
BID.122   trends about investment information recorded over a user-defined period of           Critical
          time.
          The system has the ability to produce a report to give weighted average days
BID.123                                                                                        Critical
          to maturity.
          The system has the ability to record and report on the weighted yield to
BID.124                                                                                        Critical
          maturity.
          The system has the ability to record and report on the rate of return of an
BID.125                                                                                        Critical
          investment.
          The system has the ability to record and report on the true market rate of
BID.126                                                                                        Critical
          return of an investment.




Attachment A - Banking and Investment Management/Debt Administration             Page 69 of 173                                 February 25, 2011
                                          The City of Sioux Falls Financial System Software Consulting Project
                                                             List of Functional and Technical Requirements


                                                 Banking and Investment Management/Debt Administration
                                                                                                           Vendor
 Req #                           Description of Requirement                                 Criticality   Response   Comments
         The system has the ability to record and report on accrued interest expense for
BID.127                                                                                      Critical
         current and future periods.
         The system has the ability to create an interest apportionment report based on
BID.128                                                                                      Critical
         user-defined dates.
         The system has the ability to graph portfolio statistics (investment allocation,
BID.129                                                                                      Critical
         historical yields, etc.).
The system has the ability to generate a monthly investment report that includes
the following data:
             Individual investments within a particular portfolio including book value,
BID.130                                                                                      Critical
             market value, and maturity date;
BID.131      Listing of investments by fund type;                                            Critical
BID.132      Listing of investments by broker/dealer;                                        Desired
             Comparison of current month, previous month and current month's
BID.133      previous year's rate comparing to the overall investment portfolio rate;        Critical

             Comparison of Fed rates for the current month and the same month prior
BID.134      year to the overall City investment portfolio performance for that month;       Critical

           Comparison of portfolio size with increase/decrease amount as compared
BID.135                                                                                      Critical
           to the same month in the previous year;
           Interest income for the current month, year-to-date and prior year month
BID.136                                                                                      Critical
           and year-to-date.
BID.137 The system has the ability to generate GASB disclosures.                             Critical
The system has the ability to generate the following reports by fund and in
summary:
BID.138    Bond calls report;                                                                Critical
BID.139    Investment inventory by type;                                                     Critical
BID.140    Investment inventory by maturity date;                                            Critical
BID.141    Purchases report;                                                                 Critical
BID.142    Sales report.                                                                     Critical
The system has the ability to perform a maturity analysis for the following
scenarios:
BID.143    To stated maturity;                                                               Critical
BID.144    To first call date;                                                               Critical
BID.145    To final call date.                                                               Critical




Attachment A - Banking and Investment Management/Debt Administration           Page 70 of 173                                   February 25, 2011
                                          The City of Sioux Falls Financial System Software Consulting Project
                                                             List of Functional and Technical Requirements


                                                                     Capital Asset Management
                                                                                                          Vendor
                                                                                           Criticality
 Req #                          Description of Requirement                                               Response   Comments
                                                                              General Requirements
         The capital asset module has the ability to integrate with all other system
  CA.1   modules.                                                                            Critical
         The capital asset module has the ability to integrate with other City systems
  CA.2   such as Land Management.                                                            Critical
  CA.3   The system has the ability to record total cost of ownership.                       Critical
  CA.4   The system has the ability to record total cost of combined units.                  Critical
         The system has the ability to modify valuation due to improvements or
  CA.5                                                                                       Critical
         replacements to the asset.
         The system has the ability to account for capital assets at the time of
  CA.6                                                                                       Critical
         purchasing or requisition
         The system has the ability to set a user-defined threshold dollar amount for a
  CA.7                                                                                       Critical
         purchase to be considered a capital asset.
         The system has the ability to transfer data from the purchase order to the
  CA.8                                                                                       Critical
         capital asset record.
         The system has the ability to automatically capitalize and depreciate assets
  CA.9                                                                                       Critical
         according to user-defined rules.
         The system has the ability to record, recognize, and capitalize assets that are
 CA.10   subsidized by third-party entities for the City, such as the federal or county      Desired
         government.
         The system has the ability to record, recognize, and capitalize partial dollar on
 CA.11   assets that are co-owned by the City and another governmental entity such as        Desired
         the State or a county government.
         The system has the ability to calculate valuation for capital assets based on
 CA.12                                                                                       Critical
         user-defined rules.
 CA.13   The system has the ability to record cost at acquisition.                           Critical
         The system has the ability to determine and maintain salvage values for capital
 CA.14                                                                                       Critical
         assets.
         The system has the ability to calculate replacement costs of the capital assets.
 CA.15                                                                                       Critical
       The system has the ability to calculate gain or loss on disposal and make the
 CA.16                                                                                      Critical
       entry to the general ledger.
       The system has the ability to modify assets by user-defined criteria with proper
 CA.17                                                                                      Critical
       approval.
       The system has the ability to automatically update GL at period end with
 CA.18                                                                                      Critical
       appropriate review and approval.
       The system has the ability to automatically update the GL at the time of entry
 CA.19                                                                                      Critical
       with appropriate review and approval.


Attachment A - Capital Asset Management                                        Page 71 of 173                                  February 25, 2011
                                         The City of Sioux Falls Financial System Software Consulting Project
                                                             List of Functional and Technical Requirements


                                                                     Capital Asset Management
                                                                                                          Vendor
                                                                                           Criticality
 Req #                          Description of Requirement                                               Response   Comments
         The system has the ability to automatically update capital assets system from
 CA.20                                                                                      Critical
         AP entry with appropriate review and approval.
         The system has the ability to flag a capital asset when it is entered under the
 CA.21                                                                                      Critical
         wrong account.
         The system has the ability to allow authorized users read and write access to
 CA.22                                                                                      Critical
         capital asset information via a decentralized, online interface.
         The system has the ability to store original purchase order number and original
 CA.23                                                                                      Critical
         vendor information.
 CA.24   The system has the ability to allow for an unlimited number of assets.             Critical
 CA.25   The system has the ability for unlimited fiscal periods/calendars.                 Critical
 CA.26   The system has the ability to be in full compliance with GASB34.                   Critical
         The system has the ability to provide controls for maintaining unique City
 CA.27                                                                                      Critical
         generated tag numbers.
 CA.28 The system has the ability to scan bar-coded inventory tags into the system.         Critical
       The system has the ability to do periodic inventories via barcode reading and
 CA.29                                                                                      Critical
       barcode scanning.
       The system has the ability to allow for automatic reminders to update asset
 CA.30 records based on activity initiated by accounts receivable, accounts payable, or     Critical
       some other non-standard transaction.
       The system has the ability to support asset disposal through public auction
 CA.31                                                                                      Critical
       process.
       The system has the ability to support asset disposal through junk process.
 CA.32                                                                                      Critical
         The system has the ability to support asset disposal through transfer process.
 CA.33                                                                                      Critical
       The system has the ability to support asset disposal through sealed-bid
 CA.34                                                                                      Critical
       process.
       The system has the ability to support asset disposal through the parts tear-
 CA.35                                                                                      Critical
       down process.
       The system has the ability to support asset disposal through trade-in process.
 CA.36                                                                                      Critical
       The system has the ability to support asset disposal through the online sale
 CA.37                                                                                      Critical
       process.
       The system has the ability to record City-defined information at the time of
 CA.38 asset disposal related to the asset (e.g., condition of asset, mileage, etc.)        Critical




Attachment A - Capital Asset Management                                        Page 72 of 173                                  February 25, 2011
                                           The City of Sioux Falls Financial System Software Consulting Project
                                                               List of Functional and Technical Requirements


                                                                       Capital Asset Management
                                                                                                           Vendor
                                                                                            Criticality
 Req #                           Description of Requirement                                               Response   Comments

The system has the ability to record leased assets with the following information:
           The system has the ability to track lease information for both business and
 CA.39                                                                                        Critical
           governmental leases.
 CA.40     The system has the ability to store leased property detail.                        Critical
 CA.41       The system has the ability to record and account for capital leased items.       Critical
             The system has the ability to provide capital lease obligation and payment
 CA.42                                                                                        Critical
             reporting to the general ledger to include reducing liability.
 CA.43       The system has the ability to report operating lease payments.                   Critical
                                                                                  Asset Entry
         The system has the ability to set classifications for each asset. (For example,
 CA.44   change department number to classification codes from General Services to            Critical
         Public Works.)
         The system has the ability to enter capital asset codes when invoice is entered
 CA.45                                                                                        Critical
         into the system.
 CA.46   The system has the ability to establish asset groups.                                Critical
         The system has the ability to store asset record that includes disposal category
 CA.47                                                                                        Critical
         or method (Transfer, Sale, Salvage, Obsolete, etc.).
 CA.48   The system has the ability to code by buildings and improvements.                    Critical
         The system has the ability to code by improvements other than buildings.
 CA.49                                                                                        Critical
 CA.50 The system has the ability to code by machinery and equipment.                         Critical
 CA.51 The system has the ability to code by land.                                            Critical
 CA.52 The system has the ability to code by infrastructure.                                  Critical
 CA.53 The system has the ability to code by vehicles.                                        Critical
 CA.54 The system has the ability to code by intangibles.                                     Critical
 CA.55 The system has the ability to code by construction in progress.                        Critical
       The system has the ability to mass transfer assets from one
 CA.56                                                                                        Critical
       organization/department code to another.
       The system has the ability to transfer asset options including fully or partially,
 CA.57                                                                                        Critical
       current period or retroactively, and mass transfer.
       The system has the ability to allow the transfer of an asset from one
 CA.58                                                                                        Critical
       department or fund to another.




Attachment A - Capital Asset Management                                          Page 73 of 173                                 February 25, 2011
                                           The City of Sioux Falls Financial System Software Consulting Project
                                                              List of Functional and Technical Requirements


                                                                       Capital Asset Management
                                                                                                          Vendor
                                                                                           Criticality
 Req #                           Description of Requirement                                              Response   Comments

 CA.59 The system has the ability to record information related to a capital asset           Critical
       including but not limited to age, valuation, asset life, location, and insurance.
 CA.60 The system has the ability to maintain asset service records.                         Critical
                                                                                 Depreciation
        The system has the ability to capture depreciation balance at the date of
 CA.61                                                                                       Critical
        transfer or disposal.
        The system has the ability to project current year's depreciation by department
 CA.62 as well as add multiple years capital expense, and then project the future years      Critical
        depreciation by department.
        The system has the ability to project current year's depreciation by the type of
 CA.63 asset as well as add multiple years capital expense, and then project the future      Critical
        years depreciation by the type of asset.
        The system has the ability to report depreciation, sortable by existing fields
 CA.64                                                                                       Critical
        such as by asset, type, or general ledger account code.
        The system has the ability to calculate depreciation using the straight line
 CA.65                                                                                       Critical
        depreciation method.
        The system has the ability to set standard and user-controlled depreciation
 CA.66                                                                                       Critical
        methods.
 CA.67 The system has the ability to set user-defined depreciation calendars.                Ciritcal
        The system has the ability to calculate "back" depreciation to original
 CA.68                                                                                       Critical
        acquisition date.
        The system has the ability to update or change depreciation information for a
 CA.69                                                                                       Critical
        group of assets.
 CA.70 The system has the ability to store depreciation expense account.                     Critical
        The system has the ability to provide depreciation calculation results for user
 CA.71                                                                                       Critical
        defined periods of time.
        The system has the ability to automatically spread depreciation across all
 CA.72 capital assets based on cost allocation codes.                                        Critical
        The system has the ability to provide an automatic calculation of depreciation
 CA.73                                                                                       Critical
        changes at period end.
        The system has the ability to automatically flag an asset when it is time to
 CA.74                                                                                       Critical
        retire it from the system.
        The system has the ability to automatically archive retired and/or sold assets
 CA.75                                                                                       Critical
        on a scheduled or user-defined basis.
                                                                                Asset Tracking
The system has the ability to track assets by the following:



Attachment A - Capital Asset Management                                          Page 74 of 173                                February 25, 2011
                                        The City of Sioux Falls Financial System Software Consulting Project
                                                           List of Functional and Technical Requirements


                                                                  Capital Asset Management
                                                                                                        Vendor
                                                                                         Criticality
 Req #                         Description of Requirement                                              Response   Comments
CA.76      Number;                                                                         Critical
CA.77      Description;                                                                    Critical
CA.78      Type;                                                                           Critical
CA.79      Unique tag number;                                                              Critical
CA.80       Unique improvement number related to the tag;                                  Critical
CA.81       Site                                                                           Critical
CA.82       Building                                                                       Critical
CA.83      Location;                                                                       Critical
CA.84       Other location related field                                                   Critical
CA.85      Purchase order (at least one);                                                  Critical
CA.86      Invoice (at least one);                                                         Critical
CA.87      Bar code;                                                                       Critical
CA.88      Lease;                                                                          Critical
CA.89      GL account code (multiple funds, funding sources);                              Critical
CA.90      Cost;                                                                           Critical
CA.91      Acquisition date;                                                               Critical
CA.92      Vendor (multiple);                                                              Critical
CA.93       Transfer Dates                                                                 Critical
CA.94       Replacement value;                                                             Critical
CA.95       Expected replacement year;                                                     Critical
CA.96      Other User-define dates;                                                        Critical
CA.97       Insurance Value;                                                               Critical
CA.98       Make, manufacturer and model                                                   Critical
CA.99       Serial number;                                                                 Critical
CA.100      Property ID number (for land);                                                 Critical
CA.101      Quantities                                                                     Critical
CA.102      Vehicle ID;                                                                    Critical
CA.103      Project number (multiple);                                                     Critical
CA.104      Grant numnber (multiple);                                                      Critical
CA.105     Responsible person;                                                             Critical
CA.106     Responsible department; and                                                     Critical
CA.107    Responsible division.                                                            Critical
CA.108 The system has the ability to attach any document to an asset record.               Critical


Attachment A - Capital Asset Management                                        Page 75 of 173                                February 25, 2011
                                          The City of Sioux Falls Financial System Software Consulting Project
                                                             List of Functional and Technical Requirements


                                                                     Capital Asset Management
                                                                                                           Vendor
                                                                                           Criticality
 Req #                          Description of Requirement                                                Response   Comments
CA.109 The system has the ability to attach a picture to an asset record                       Desired
                                                                                   Reporting
         The system has the ability to query information or generate reports on capital
CA.110   assets by user-defined criteria such as by general ledger account code,               Critical
         location, activity, and asset class.
         The system has the ability to maintain and track non-depreciated assets (e.g.,
CA.111                                                                                         Critical
         land and other non-capital).
         The system has the ability to provide on-line access to capital asset transaction
CA.112                                                                                         Critical
         records, including modifications.
         The system has the ability to report capital asset expenditures against a capital
CA.113                                                                                         Critical
         budget.
         The system has the ability to generate monthly reconciliation reports to the GL.
CA.114                                                                                         Critical
       The system has the ability to track construction projects that have capital
CA.115                                                                                         Critical
       assets with automated appreciation.
       The system has the ability to monitor, or report on assets based on
CA.116 department, category code, or other descriptions such as serial number or               Critical
       replacement year.
CA.117 The system has the ability to report a disposal date and value.                         Critical
       The system has the ability to output listings of assets by any system-defined
CA.118                                                                                         Critical
       field, such as location, category, department, and value.
CA.119 The system has the ability to report on assets based on funding source.                 Critical
       The system has the ability to report transactions: period additions, transfers,
CA.120 disposals, and depreciation by asset, type, and general ledger account code.            Critical

       The system has the ability to create depreciation reports and other types, both
CA.121                                                                                         Critical
       canned and ad-hoc.
CA.122 The system has the ability to provide GASB34 reports.                                   Critical
CA.123 The system has the ability to report construction-in-progress.                          Critical
       The system has the ability to generate valuation report on all of City's capital
CA.124                                                                                         Critical
       assets.
       The system has the ability to recreate a report from any previous period.
CA.125                                                                                         Critical




Attachment A - Capital Asset Management                                        Page 76 of 173                                   February 25, 2011
                                         The City of Sioux Falls Financial Software System Consulting Project
                                                            List of Functional and Technical Requirements


                                                                         Human Resources
                                                                                                        Vendor
                                                                                         Criticality
 Req #                          Description of Requirement                                             Response   Comments
                                                                            General Requirements
 HR.1   The system has the ability to create employee badges.                              Critical
        The system has the ability to support a system-generated unique employee
  HR.2                                                                                     Critical
        number with override capabilities.
        The system has the ability to track various employee information through
  HR.3                                                                                     Critical
        unique employee identifier.
        The system has the ability to capture and maintain I-9 documentation and track
  HR.4                                                                                     Critical
        status.
        The system has the ability to, via automated workflow, generate personnel
  HR.5 status email notices on-line (e.g., FMLA, applicant rejection, military leave,      Desired
        leave donation, return to work, benefit information, etc.).
        The system has the ability to accommodate workflow approvals of human
  HR.6                                                                                     Desired
        resources-related processes and documents.
The system has the ability to maintain and manage employee personnel
information, including (but not limited to) the following fields:
 HR.7       Name;                                                                         Critical
 HR.8       DOB;                                                                          Critical
 HR.9       SSN;                                                                          Critical
 HR.10      Employee number;                                                              Critical
 HR.11      Spouse information;                                                           Critical
 HR.12      Dependent information;                                                        Desired
 HR.13      Contact detail (phone, cell, e-mail address);                                 Critical
 HR.14      Date of hire;                                                                 Critical
 HR.15      Leave date(s);                                                                Critical
 HR.16      Benefit detail (benefit eligible date, retirement date);                      Critical
            Emergency contact information (name(s), phone, address, e-mail address);
 HR.17                                                                                     Critical
            and
 HR.18      Other standard and user-defined fields.                                       Critical
 HR.19   The system has the ability to capture at least one emergency contact.            Critical
 HR.20   The system has the ability to capture multiple emergency contacts.               Desired
         The system has the ability to, via automated workflow, flag employees that
 HR.21   require personnel action (e.g., evaluation) and initiates notification to         Critical
         appropriate personnel based on user-defined criteria.




Attachment A - Human Resources                                               Page 77 of 173                                  February 25, 2011
                                          The City of Sioux Falls Financial Software System Consulting Project
                                                             List of Functional and Technical Requirements


                                                                           Human Resources
                                                                                                          Vendor
                                                                                           Criticality
 Req #                          Description of Requirement                                               Response   Comments
       The system has the ability to, upon new hire, notify all pertinent departments
       (based on user-defined criteria) and trigger appropriate workflow processes
 HR.22                                                                                      Desired
       (e.g., IT established network access and sets up workstation, Payroll set-up,
       Benefits enrollment, equipment issued, etc.).
       The system has the ability to provide for an orientation process checklist that
 HR.23 can be customized by and for each department/division and by job title.              Desired

       The system has the ability to, upon employee termination, notify all pertinent
       departments (based on a user-defined criteria) and trigger appropriate
 HR.24                                                                                      Desired
       workflow processes (e.g., IT suspend network access, Payroll, Benefits,
       equipment, etc.).
       The system has the ability to automatically generate internal and external
 HR.25 termination communications (e.g., COBRA documents, exit interview                    Desired
       documents, etc.).
       The system has the ability to trigger appropriate workflow processes upon
       termination of an employee, including (but not limited to): termination process
 HR.26                                                                                      Desired
       checklist; and internal and external communications.

         The system has the ability to accommodate planned or immediate
 HR.27                                                                                      Desired
         terminations.
         The system has the ability to support emergency hiring process that bypasses
 HR.28                                                                                      Critical
         the typical hiring process.
         The system has the ability to define multiple separation codes (discharged due
         to misconduct, performance issues, poor attendance, other user-defined;
 HR.29                                                                                      Critical
         resignation due to mutual agreement, career advancement, career change,
         relocation, retirement, other user-defined).
         The system has the ability to record employee's and supervisor's reasons for
 HR.30                                                                                      Desired
         termination/separation.
         The system has the ability to track the length of time an employee has filled a
 HR.31                                                                                      Critical
         position.
         The system has the ability to record and track items assigned to employees
 HR.32                                                                                      Critical
         (e.g., cell phone, keys, pager, ID card, parking pass, etc.).
 HR.33   The system has the ability to generate personnel action forms on-line.             Critical
         The system has the ability to transfer employees from one position to another.
 HR.34                                                                                      Critical
       The system has the ability to accommodate user-defined rules for employee
 HR.35 transfer (e.g., employees assigned to multiple departments are flagged as            Critical
       exceptions).



Attachment A - Human Resources                                                 Page 78 of 173                                  February 25, 2011
                                          The City of Sioux Falls Financial Software System Consulting Project
                                                             List of Functional and Technical Requirements


                                                                           Human Resources
                                                                                                           Vendor
                                                                                            Criticality
 Req #                          Description of Requirement                                                Response   Comments
       The system has the ability to track the following position data: fiscal year, job
       title, job code, position number, type (e.g., skilled labor, management, etc.),
       EEO code (State and Federal), supervisor position number, physical work
       location, department/program/project, exempt/non-exempt status, percent of
 HR.36 full time, pay rate, probation end date/period, salary range, FT/PT/retiree flag,     Critical
       temp/permanent flag, department/division/program start date, hire date,
       promotion date, anniversary date, unlimited text field for comments, other user-
       defined field(s).

         The system has the ability to establish and maintain multiple probation codes
 HR.37                                                                                       Critical
         (including probation rules for temporary employees).
         The system has the ability to automatically calculate new annual salary for
 HR.38                                                                                       Critical
         budgeting and pay calculations based on changes to pay tables, etc.
 HR.39   The system has the ability to accommodate multiple labor codes.                     Critical
 HR.40   The system has the ability to maintain job descriptions online.                     Desired
         The system has the ability to allow positions to be budgeted for partial year
 HR.41                                                                                       Critical
         (e.g., 3, 6, 9 months).
         The system has the ability to reinstate a separated employee, requiring
 HR.42                                                                                       Critical
         approval sign-off per user-defined rules (at multiple levels if necessary).
         The system has the ability to maintain current salary information including (but
         not limited to): effective date, salary range, wage range, employee review date,
 HR.43   pay change reason/action code, amount of change, unlimited memo field to            Critical
         describe pay change reason/action, other user-defined fields.

 HR.44 The system has the ability to provide for multiple salary schedules.                  Critical
       The system has the ability to accommodate multiple salary tables linked to
 HR.45                                                                                       Critical
       multiple job/description classes.
       The system has the ability to accommodate tracking work location/shift
 HR.46                                                                                       Critical
       structure for employees.
       The system has the ability to capture permanent and temporary job-type
 HR.47 indicators, including (but not limited to): seasonal and provisional employees.       Critical

       The system has the ability to capture the typical hours of a position (e.g., 9am
 HR.48                                                                                       Desired
       to 5pm).
 HR.49 The system has the ability to maintain job descriptions for each title.               Critical
       The system has the ability to allow an employee to be a full-time employee
 HR.50 AND a part-time employee concurrently (with multiple levels of approval sign-         Critical
       off per user-defined rules).



Attachment A - Human Resources                                                 Page 79 of 173                                   February 25, 2011
                                         The City of Sioux Falls Financial Software System Consulting Project
                                                            List of Functional and Technical Requirements


                                                                         Human Resources
                                                                                                          Vendor
                                                                                         Criticality
 Req #                          Description of Requirement                                               Response   Comments
 HR.51 The system has the ability to provide multiple pay grades.                         Critical
       The system has the ability to track salary grades in steps and/or open salary
 HR.52                                                                                    Critical
       ranges into quartiles.
       The system has the ability to assign employees to single or multiple jobs and
 HR.53 grades (with multiple levels of sign-off approval per user-defined rules).         Critical

         The system has the ability to perform comp-ratio and range penetration
 HR.54                                                                                       Critical
         analysis by grade and job.
 HR.55   The system has the ability to provide positions filled/available reporting.         Critical
         The system has the ability to provide intelligent rules-based wage exception
 HR.56                                                                                       Critical
         notification to HR (and other departments as appropriate).
         The system has the ability to identify leadership and talent gaps within the
 HR.57                                                                                       Desired
         organization.
         The system has the ability to monitor base salary and additional compensation
 HR.58                                                                                       Critical
         components by employee.
         The system has the ability to import salary survey data for comparisons and
 HR.59                                                                                       Critical
         analysis.
         The system has the ability to export compensation and benefit details to
 HR.60                                                                                       Critical
         spreadsheet for survey comparisons.
         The system has the ability to track temporary alternate duty assignments and
 HR.61                                                                                       Desired
         restrictions.
         The system has the ability to record physical restrictions (e.g., lifting, confined
 HR.62                                                                                       Desired
         space entry, etc.).
 HR.63   The system has the ability to generate seniority reporting.                         Critical
                                                                        Employee Discipline/Grievances
         The system has the ability to record and track various discipline types that are
 HR.64                                                                                       Critical
         maintained by the HR department.
         The system has the ability to record and track disciplinary actions (and
 HR.65   maintain history) including information on incidents causing the action, steps      Critical
         taken in resolution, and the personnel involved.
         The system has the ability to allow a new supervisor (within the City) to view
 HR.66                                                                                       Critical
         prior discipline action, with appropriate security.
         The system has the ability to automatically route information to HR,
 HR.67                                                                                       Critical
         supervisors, etc., regarding disciplinary actions.
         The system has the ability to capture user-entered narrative for each step of
 HR.68                                                                                       Critical
         grievance process.




Attachment A - Human Resources                                               Page 80 of 173                                    February 25, 2011
                                           The City of Sioux Falls Financial Software System Consulting Project
                                                              List of Functional and Technical Requirements


                                                                            Human Resources
                                                                                                          Vendor
                                                                                           Criticality
 Req #                           Description of Requirement                                              Response   Comments
       The system has the ability to track all disciplinary complaints, investigations,
 HR.69 and actions, including (but not limited to): letters of reprimand; warnings;         Critical
       suspensions; discharges.
       The system has the ability to capture and maintain disciplinary action detail,
       including (but not limited to): file number; employee name; home department;
 HR.70 issue; proposed discipline; date; date discipline rendered; supervisor's name;       Critical
       grievance filed indicator; unlimited notes and/or text entry.

The system has the ability to record and track a multi-step grievance process,
including the following information through multiple iterations:
 HR.71      Grievance number;                                                               Desired
 HR.72      Grievance filed date;                                                           Desired
 HR.73      Step 1 (2, 3, etc.) Scheduled Date;                                             Desired
            Step 1 (2, 3, etc.) Decision Issued (e.g., denied, upheld, reduced, settled,
 HR.74                                                                                      Desired
            reversed);
 HR.75      Date grievance closed;                                                          Desired
 HR.76      Date declared inactive;                                                         Desired
 HR.77      Hearing officer/Department Head;                                                Desired
 HR.78      Mediator;                                                                       Desired
 HR.79      Prevailing party;                                                               Desired
 HR.80      Leave without pay penalty flag;                                                 Desired
 HR.81      Early discovery violated flag;                                                  Desired
 HR.82      Discipline to remain in file flag;                                              Desired
 HR.83      Last chance agreement flag;                                                     Desired
 HR.84      Cost of back pay and related expenses;                                          Desired
 HR.85      Cost of mediation;                                                              Desired
 HR.86      Any other associated costs;                                                     Desired
 HR.87      Total cost;                                                                     Desired
 HR.88      Additional hearing dates;                                                       Desired
 HR.89      Remedy; and                                                                     Desired
 HR.90      Unlimited notes and/or text entry.                                              Desired
        The system has the ability to accommodate user-defined discipline
 HR.91                                                                                      Desired
        steps/levels.




Attachment A - Human Resources                                                  Page 81 of 173                                 February 25, 2011
                                           The City of Sioux Falls Financial Software System Consulting Project
                                                               List of Functional and Technical Requirements


                                                                             Human Resources
                                                                                                              Vendor
                                                                                               Criticality
 Req #                           Description of Requirement                                                  Response   Comments
         The system has the ability to record and track grievance actions (and maintain
 HR.92   history) including information on details incident, steps taken in resolution, and     Desired
         the personnel involved.
         The system has the ability to track all activities associated with the
 HR.93                                                                                          Desired
         management of the grievance.
         The system has the ability to track suspensions and trigger notifications/ticklers
 HR.94                                                                                          Critical
         on suspension dates (via workflow).
         The system has the ability to purge files of disciplinary actions and/or
 HR.95                                                                                          Desired
         grievances after a user-defined period.
         The system has the ability to archive files of disciplinary actions and/or
 HR.96                                                                                          Critical
         grievances after a user-defined period.
 HR.97   The system has the ability to define multiple grievance rules.                         Desired
         The system has the ability to maintain historical disciplinary action detail,
 HR.98   including (but not limited to): employee, date, type of incident, follow-up action.    Critical

                                                                           OSHA/Risk Management
         The system has the ability to provide medical procedure scheduling and
 HR.99   reminders for procedures like annual physicals, Hepatitis-B shots, PPD, MMR,      Desired
         tetanus shots, hearing tests.
         The system has the ability to maintain medical files for certain employees (e.g.,
HR.100                                                                                     Desired
         fire and public safety).
         The system has the ability to archive medical records for terminated
HR.101                                                                                     Desired
         employees.
         The system has the ability to maintain records of physical exams, injuries,
HR.102                                                                                     Desired
         illnesses, and audiometric test results.
         The system has the ability to accommodate all HIPAA compliance rules and
HR.103                                                                                     Desired
         regulations for maintaining health-related information.
HR.104   The system has the ability to track accidents and injuries.                       Desired
         The system has the ability to maintain property and casualty insurance
HR.105                                                                                     Desired
         information.
HR.106   The system has the ability to maintain vehicle insurance information.             Desired
         The system has the ability to support employee health and incident tracking.
HR.107                                                                                     Desired
       The system has the ability to track accidents and injuries and follow-up for all
HR.108                                                                                          Desired
       employees.
       The system has the ability to allow for the input of unlimited history on
HR.109                                                                                          Desired
       accidents and injuries.




Attachment A - Human Resources                                                    Page 82 of 173                                   February 25, 2011
                                          The City of Sioux Falls Financial Software System Consulting Project
                                                              List of Functional and Technical Requirements


                                                                            Human Resources
                                                                                                            Vendor
                                                                                             Criticality
 Req #                           Description of Requirement                                                Response   Comments
         The system has the ability to allow inquiry capabilities on accident and injury
HR.110                                                                                        Desired
         histories (access defined by user security).
         The system has the ability to allow unlimited text descriptions for accident and
HR.111                                                                                        Desired
         injury reporting.
         The system has the ability to attach associated documentation to accident or
HR.112                                                                                        Desired
         injury reports (e.g., scanning and imaging).
HR.113   The system has the ability to record physical restrictions.                          Desired
         The system has the ability to track timelines and conditions related to accidents
HR.114                                                                                        Desired
         and injuries.
         The system has the ability to receive/suspend reminders for required timelines
         regarding appeal of an action; appeal of a previous action; suspension without
HR.115                                                                                        Desired
         payment; violation of drug policy; and other user-defined criteria.

       The system has the ability to track history of claims, lost time, medical only,
HR.116                                                                                        Desired
       totals, paid and incurred claims.
       The system has the ability to estimate payroll liability for workers'
HR.117                                                                                        Desired
       compensation for each job classification code.
       The system has the ability to track accidents, injuries, and follow-ups in all
HR.118                                                                                        Desired
       employees including workers compensation.
The system has the ability to track accidents and injuries by the following:
HR.119     Type;                                                                              Critical
HR.120     Cause;                                                                             Critical
HR.121     Department/division;                                                               Critical
HR.122     Individual;                                                                        Critical
HR.123     Equipment, including cost and inventory number;                                    Critical
HR.124     Date of incident;                                                                  Critical
HR.125     Investigator's name;                                                               Critical
HR.126     Investigation type;                                                                Critical
HR.127     Injury type;                                                                       Critical
HR.128     Disposition; and                                                                   Critical
HR.129     Adjudication.                                                                      Critical
        The system has the ability to create first aid reports by employee, occupation,
HR.130                                                                                        Desired
        nature of illness or injury, and type of medical treatment.
        The system has the ability to track building safety and health inspections by
HR.131                                                                                        Desired
        date, type, and recommendations received.




Attachment A - Human Resources                                                  Page 83 of 173                                   February 25, 2011
                                           The City of Sioux Falls Financial Software System Consulting Project
                                                              List of Functional and Technical Requirements


                                                                            Human Resources
                                                                                                             Vendor
                                                                                              Criticality
 Req #                           Description of Requirement                                                 Response   Comments
         The system has the ability to track accident recommendations and preventive
HR.132                                                                                         Desired
         measures.
         The system has the ability to track workers' compensation approvals, denials,
HR.133                                                                                         Desired
         and appeals.
         The system has the ability to track multiple employees involved in a single
HR.134                                                                                         Desired
         accident or incident.
         The system has the ability to track accidents on either employees or non-
HR.135                                                                                         Desired
         employees injured or involved in an accident on City property.
         The system has the ability to store and/or generate an employee statement and
HR.136                                                                                         Desired
         an employer statement.
         The system has the ability to relate accidents to injuries and injuries to
HR.137                                                                                         Desired
         accidents automatically.
         The system has the ability to maintain online tables of accident types, injury
HR.138   types, and OSHA types, and verify real-time during entry to assure consistent         Desired
         usage and reporting.
         The system has the ability to allow for unlimited text description to be
HR.139                                                                                         Desired
         maintained for each accident or injury.
         The system has the ability to attach associated documentation to accident or
HR.140                                                                                         Desired
         injury reports in the system.
         The system has the ability to track timelines and conditions related to
HR.141                                                                                         Desired
         permitting return to work.
         The system has the ability to estimate payroll liability for workers'
HR.142                                                                                         Desired
         compensation for each job classification code.
         The system has the ability to track history of claims, lost time, medical only,
HR.143                                                                                         Desired
         totals, paid, and incurred claims.
         The system has the ability to import historical workers' compensation
HR.144                                                                                         Desired
         information from past third-party vendors or systems.
         The system has the ability to import current claim data (e.g., first report of
HR.145                                                                                         Desired
         accident, medical notes, initial claim information).
         The system has the ability to provide records management capability (e.g., to
HR.146   store doctor reports, first report of accident, authorization of medical treatment    Desired
         forms).
         The system has the ability to provide contact management and documentation
HR.147   capability to capture information like phone calls from claimees, time for issue      Desired
         resolution, etc.
         The system has the ability to integrate with the current and other third party
HR.148                                                                                         Desired
         workers' compensation vendors.




Attachment A - Human Resources                                                   Page 84 of 173                                   February 25, 2011
                                           The City of Sioux Falls Financial Software System Consulting Project
                                                               List of Functional and Technical Requirements


                                                                             Human Resources
                                                                                                           Vendor
                                                                                            Criticality
 Req #                            Description of Requirement                                              Response   Comments
        The system has the ability to maintain and track information related to drug
        testing, including (but not limited to): date of test; test outcome (P/F); date
HR.149                                                                                        Critical
        pass/fail; reason for test (e.g., reasonable suspicion, random selection, new
        employee).
        The system has the ability to maintain drug testing information including (but
HR.150 not limited to): pool indicator (prior, CDL, sensitive, water/gas pipelines, etc),     Critical
        test date(s), test outcome.
        The system has the ability to randomly select employees for drug testing,
HR.151                                                                                        Critical
        based on specified variables (e.g., pool indicator).
        The system has the ability to maintain drug testing history, including chain of
HR.152                                                                                        Desired
        custody information.
The system has the ability to provide user-defined workflow to accommodate
random drug testing process, including (but not limited to):
HR.153       Selection of employees for testing;                                      Desired
HR.154       Supervisor notification of testing; and                                  Desired
HR.155       Employee notification of testing.                                        Desired
                                                                         Position Control
The system has the ability to perform the following position transactions:
HR.156     Add or delete positions;                                                   Critical
           Reclassify positions (including Substance Abuse Program code review);
HR.157                                                                                Critical
HR.158       Change job title;                                                                Critical
HR.159       Transfer positions;                                                              Critical
HR.160       Freeze or unfreeze positions;                                                    Critical
HR.161       Activate or inactivate positions;                                                Critical
HR.162       Split position funding and/or labor allocation;                                  Critical
             Change the number of authorized full-time equivalents per position; and
HR.163                                                                                        Critical
HR.164    Record associated effective dates of position transactions.                         Critical
       The system has the ability to ensure that a position is defined and authorized
HR.165                                                                                        Critical
       before it can be budgeted.
       The system has the ability to move positions from one location to another.
HR.166                                                                                        Critical
         The system has the ability to track employee movement between positions.
HR.167                                                                                        Critical




Attachment A - Human Resources                                                    Page 85 of 173                                February 25, 2011
                                            The City of Sioux Falls Financial Software System Consulting Project
                                                                List of Functional and Technical Requirements


                                                                               Human Resources
                                                                                                                Vendor
                                                                                                 Criticality
 Req #                            Description of Requirement                                                   Response   Comments
         The system has the ability to maintain job announcement and job specification
HR.168                                                                                            Critical
         information.
         The system has the ability to set up and maintain multiple probation/adjustment
HR.169                                                                                            Critical
         period codes (including temporary position codes).
         The system has the ability to set up and maintain multiple adjustment period
HR.170                                                                                            Critical
         codes (including temporary position codes).
         The system has the ability to assign a unique identifier and title to each
HR.171                                                                                            Critical
         position.
HR.172   The system has the ability to track position budgeted cost.                              Critical
         The system has the ability to track position characteristics including (but not
HR.173   limited to): job classification; position title; work schedule; skills, training, and    Critical
         certification requirements.
         The system has the ability to track position history, including (but not limited
HR.174   to): a history of position characteristics; position vacancy; and position               Critical
         budgeted cost.
HR.175   The system has the ability to track internal promotions.                                 Critical
HR.176   The system has the ability to track deleted positions.                                   Critical
         The system has the ability to calculate human capital metrics including (but not
         limited to): a listing or count of employees eligible for retirement in the next 5
HR.177                                                                                            Critical
         years; a listing or count of employee training needs; a listing or count of
         employee competencies, skills, language abilities.
         The system has the ability to create budgets at job, grade, position, and
HR.178                                                                                            Critical
         organizational levels.
         The system has the ability to calculate total HR costs by headcount and other
HR.179                                                                                            Critical
         user-defined factors.
         The system has the ability to provide budget comparisons against actual costs.
HR.180                                                                                            Critical
       The system has the ability to perform multiple personnel budgeting forecast
HR.181 scenarios, with the ability to save information ("what-if" scenarios).                     Critical

         The system has the ability to capture and maintain organization change history.
HR.182                                                                                            Critical
HR.183 The system has the ability to capture job title history.                                   Critical
       The system has the ability to accommodate budgeting for overall and
HR.184                                                                                            Critical
       departmental headcount salaries.
       The system has the ability to accommodate single or multiple funding sources
HR.185                                                                                            Critical
       for each position.




Attachment A - Human Resources                                                      Page 86 of 173                                   February 25, 2011
                                          The City of Sioux Falls Financial Software System Consulting Project
                                                              List of Functional and Technical Requirements


                                                                            Human Resources
                                                                                                           Vendor
                                                                                            Criticality
 Req #                           Description of Requirement                                               Response   Comments
       The system has the ability to maintain unlimited history on job vacancy
HR.186                                                                                   Critical
       (position) information.
                                                                         Performance Evaluations
       The system has the ability to accommodate job-specific employee evaluation
HR.187 forms in various formats that can be easily customized by the City.               Desired

         The system has the ability to attach unlimited performance evaluations to the
HR.188                                                                                       Desired
         employee record.
         The system has the ability to capture performance and salary review
HR.189                                                                                       Critical
         information.
         The system has the ability to perform performance evaluation scheduling
HR.190                                                                                       Critical
         (including employee, reviewer(s), date).
         The system has the ability to record performance evaluation detail, including
HR.191                                                                                       Desired
         narratives.
         The system has the ability to accommodate electronic performance
HR.192                                                                                       Desired
         evaluations, utilizing electronic signatures to notate approval.
         The system has the ability to accommodate various performance evaluation
HR.193   schedules (e.g., every 6 months, annual, special situations, etc.) with override    Critical
         capabilities.
         The system has the ability to notify employees and supervisors of evaluation
HR.194                                                                                       Critical
         due dates (through workflow).
         The system has the ability to track evaluation completion and overdue status
HR.195   (through workflow), with periodic and/or continued automatic notifications until    Desired
         completion.
         The system has the ability to accommodate performance evaluation "forms"
HR.196   that are linked to employee class (e.g., occupational types, etc.).                 Desired

                                                                  Training and Certifications
The system has the ability to record and update employee training data, including
(but not limited to):
 HR.197      Skills profile;                                                         Critical
 HR.198      Education profile;                                                      Critical
 HR.199      Honors;                                                                 Critical
 HR.200      Special projects;                                                       Critical
 HR.201      Licenses;                                                               Critical
 HR.202      Certificates;                                                           Critical
 HR.203      Qualifications;                                                         Critical


Attachment A - Human Resources                                                  Page 87 of 173                                  February 25, 2011
                                            The City of Sioux Falls Financial Software System Consulting Project
                                                                List of Functional and Technical Requirements


                                                                              Human Resources
                                                                                                               Vendor
                                                                                                Criticality
 Req #                           Description of Requirement                                                   Response   Comments
HR.204        Competencies;                                                                      Critical
HR.205        Course enrollment/completion;                                                      Critical
HR.206        Other internal training;                                                           Critical
HR.207        Other external training;                                                           Critical
HR.208        Other internal experience;                                                         Critical
HR.209        Other external experience; and                                                     Critical
HR.210        Other user-defined fields.                                                         Critical
         The system has the ability to compare employee skills and competencies to
HR.211                                                                                           Critical
         necessary skills and competencies, and recommend training.
         The system has the ability to track dates of licensure, certification, training,
HR.212                                                                                           Critical
         permits, and other expirations.
         The system has the ability to provide employee and supervisor notices when
HR.213                                                                                           Critical
         expirations are within a user-defined time period.
         The system has the ability to provide employee and supervisor notices of
HR.214                                                                                           Critical
         violation and expirations.
         The system has the ability to track driver's license requirements for various job
HR.215                                                                                           Critical
         classes.
         The system has the ability to capture employee language skills (speaking and
HR.216                                                                                           Critical
         writing) other than English, including American Sign Language (ASL).
         The system has the ability to track training attendance/completion by
HR.217                                                                                           Critical
         employee, division, and department.
         The system has the ability to track course information, including (but not limited
HR.218   to): date; instructor, title/description of training; internal or external provider;    Critical
         instructor; date; hours.
HR.219   The system has the ability to print course description and schedules.                   Critical
HR.220   The system has the ability to generate training costs.                                  Critical
         The system has the ability to calculate predicted course demand for a time
HR.221   period based on pre-bookings or actual attendance from previous years.                  Critical

         The system has the ability to automatically add registrants to a training waiting
HR.222                                                                                           Critical
         list.
         The system has the ability to schedule internal and external training activities.
HR.223                                                                                           Critical
       The system has the ability to identify training requirements for City employees
HR.224 and notify HR when employees have not met the minimum training                            Critical
       requirements established.



Attachment A - Human Resources                                                     Page 88 of 173                                   February 25, 2011
                                          The City of Sioux Falls Financial Software System Consulting Project
                                                              List of Functional and Technical Requirements


                                                                            Human Resources
                                                                                                            Vendor
                                                                                             Criticality
 Req #                           Description of Requirement                                                Response   Comments
         The system has the ability to track tuition reimbursement eligibility, costs, and
HR.225                                                                                        Critical
         payment status.
HR.226   The system has the ability to track progress toward degree completion.               Critical
         The system has the ability to track progress toward and completion of licenses
HR.227                                                                                        Critical
         and certifications as required for specific jobs.
         The system has the ability to accommodate electronic/online registration for
HR.228                                                                                        Critical
         City training classes with supervisor approval.
         The system has the ability to generate and send training registration
HR.229                                                                                        Critical
         confirmation to employees and supervisors.
         The system has the ability to notify employees and supervisors of upcoming
HR.230                                                                                        Critical
         courses.
         The system has the ability to generate online course evaluations and route to
HR.231                                                                                        Critical
         attendees upon completion of the course.
         The system has the ability to track cumulative number of training hours, by type
HR.232   and by calendar year, 5-year period, and/or for entire length of service.            Critical

       The system has the ability to assign mandatory training to employees and
HR.233                                                                                        Critical
       positions.
       The system has the ability to track satisfaction of mandatory training by
HR.234 employee, and send reminders to an employee and a supervisor when training             Critical
       is not met.
HR.235 The system has the ability to track training instructors' skill sets.                  Critical
       The system has the ability to provide notification to user-defined individuals if
HR.236 mandatory training is not met within a user-specified period of time.                  Critical

       The system has the ability to integrate with imaging/scanning/document
HR.237                                                                                   Critical
       management systems.
       The system has the ability to export time and attendance system data into
HR.238                                                                                   Critical
       other internal systems.
                                                                                Benefits
       The system has the ability to provide for a Benefits-specific new employee
       orientation checklist that can be customized by and for each department, job
HR.239                                                                                   Critical
       class, and status (temporary or permanent) (all items assigned to employee).

       The system has the ability to capture and track information regarding HIPAA
HR.240                                                                                        Critical
       notices and certificates of credible coverage of Medicare Part D.
       The system has the ability to accommodate participant and dependent benefit
HR.241                                                                                        Critical
       enrollment processing for benefit options.



Attachment A - Human Resources                                                  Page 89 of 173                                   February 25, 2011
                                          The City of Sioux Falls Financial Software System Consulting Project
                                                              List of Functional and Technical Requirements


                                                                           Human Resources
                                                                                                           Vendor
                                                                                            Criticality
 Req #                          Description of Requirement                                                Response   Comments
HR.242 The system has the ability to administer rollover benefit options.                    Critical
HR.243 The system has the ability to establish multiple eligibility rules.                   Critical
       The system has the ability to calculate premium amounts based on user-
HR.244                                                                                       Critical
       defined tables.
       The system has the ability to start and stop any deductions at any given time.
HR.245                                                                                       Critical
       The system has the ability to restrict certain benefits-related entry based on
HR.246 user-defined characteristics (e.g., deductions of part-time employees).               Critical

HR.247 The system has the ability to support flexible benefit accounts.                      Critical
       The system has the ability to capture annual designations for flexible spending
HR.248                                                                                       Critical
       accounts.
       The system has the ability to support flexible spending accounts enrollment
HR.249                                                                                       Critical
       and reimbursement.
       The system has the ability to deny flexible spending account duplicate
HR.250                                                                                       Desired
       submissions, and print denial on a separate form.
       The system has the ability to add a grace period to flexible spending accounts.
HR.251                                                                                       Desired
         The system has the ability to look up flexible spending balances for past years.
HR.252                                                                                       Desired
         The system has the ability to capture and maintain Health, Dental, and other
HR.253                                                                                       Critical
         insurance ID numbers.
         The system has the ability to support tuition reimbursement, including a running
HR.254                                                                                       Critical
         total of credit hours.
         The system has the ability to identify type of coverage (e.g., single, 2-person,
HR.255                                                                                       Critical
         family).
HR.256   The system has the ability to track benefits eligibility.                           Critical
HR.257   The system has the ability to notify employees of benefit eligibility dates.        Critical
         The system has the ability to maintain coverage and deduction detail by date.
HR.258                                                                                       Critical
The system has the ability to track the following:
HR.259     Coverage effective dates;                                                         Critical
HR.260     Coverage history;                                                                 Critical
HR.261     Name change history;                                                              Critical
HR.262     Dependent information;                                                            Critical
HR.263     Beneficiary information; and                                                      Critical
HR.264     Years of service.                                                                 Critical


Attachment A - Human Resources                                                  Page 90 of 173                                  February 25, 2011
                                          The City of Sioux Falls Financial Software System Consulting Project
                                                             List of Functional and Technical Requirements


                                                                           Human Resources
                                                                                                           Vendor
                                                                                            Criticality
 Req #                          Description of Requirement                                                Response   Comments
The system has the ability to maintain premium and deduction amounts for
multiple benefit plans including (but not limited to):
HR.265    Health Insurance;                                                                  Critical
HR.266    Dental Insurance;                                                                  Critical
HR.267    Vision Insurance;                                                                  Critical
HR.268    Life Insurance;                                                                    Critical
HR.269    Deferred compensation plans, including retirement plans;                           Critical
          Flexible spending accounts for medical and child care reimbursement
HR.270 accounts;                                                                             Critical

HR.271      Bank or credit union deductions;                                                 Critical
HR.272      Long term disability;                                                            Critical
HR.273      Short term disability;                                                           Critical
HR.274      529/Education Savings Plan; and                                                  Desired
HR.275      457 Plan.                                                                        Critical
        The system has the ability to produce benefits certificates including plan,
HR.276                                                                                       Critical
        coverage, dependent coverage, and SSN.
        The system has the ability to have two years open for benefits enrollments and
HR.277                                                                                       Critical
        closeouts.
HR.278 The system has the ability to establish multiple eligibility rules.                   Critical
        The system has the ability to track benefit allowance contributions to insurance
HR.279                                                                                       Critical
        other than health insurance.
        The system has the ability to differentiate, for deferred compensation purposes,
HR.280                                                                                       Critical
        any employer match.
        The system has the ability to establish the appropriate tax ramifications for the
HR.281                                                                                       Desired
        deferred compensation amounts.
HR.282 The system has the ability to manually adjust benefit withholdings.                   Critical
        The system has the ability to maintain the benefit pool even in certain user-
HR.283                                                                                       Critical
        defined non-paid statuses.
The system has the ability to maintain benefit eligibility data including:
HR.284      Length of service;                                                               Critical
HR.285      Age;                                                                             Critical
HR.286      Marital status;                                                                  Critical
            Dependent information for multiple dependents (including name, SSN,
HR.287                                                                                       Critical
            address, other contact information);



Attachment A - Human Resources                                                 Page 91 of 173                                   February 25, 2011
                                          The City of Sioux Falls Financial Software System Consulting Project
                                                              List of Functional and Technical Requirements


                                                                            Human Resources
                                                                                                            Vendor
                                                                                             Criticality
 Req #                           Description of Requirement                                                Response   Comments
             Employee status (active, retired, leave of absence, suspension,
HR.288                                                                                        Critical
             termination, FMLA, military leave, etc.);
             Hours worked by various search criteria (e.g., weekly, bi-weekly, pay
HR.289                                                                                        Critical
             period, annually); and
HR.290       Other user-defined.                                                              Critical
         The system has the ability to provide tracking for death of employees, retirees,
HR.291                                                                                        Critical
         or dependents.
         The system has the ability to allow mass updates of employee plan
HR.292                                                                                        Critical
         designation.
         The system has the ability to allow online update of benefits individually and as
HR.293                                                                                        Critical
         a group.
         The system has the ability to generate summary statements by employee.
HR.294                                                                                        Desired
         The system has the ability to integrate COBRA and Retiree Benefits with
HR.295                                                                                        Desired
         General Ledger and Accounts Receivable.
         The system has the ability to track and bill health and other benefit payments
HR.296                                                                                        Critical
         for retirees.
         The system has the ability to accumulate benefits for part-time employees by
HR.297                                                                                        Critical
         pro-rating hours worked and/or passage of time.
         The system has the ability to create a computer-generated application packet
HR.298                                                                                        Critical
         for mailing (e.g., annual benefits enrollment).
HR.299   The system has the ability to support sick and lost time reporting.                  Critical
         The system has the ability to support absence analysis by department and by
HR.300                                                                                        Critical
         supervisor.
HR.301   The system has the ability to identify leave start and end dates.                    Critical
         The system has the ability to capture and maintain special reasons for short
HR.302                                                                                        Critical
         term leaves of absence (paid or unpaid) in service.
         The system has the ability to identify and monitor against estimated date of
HR.303                                                                                        Critical
         return.
         The system has the ability to identify employee status (e.g., FMLA leave,
HR.304                                                                                        Critical
         military leave, retired).
         The system has the ability to track different leave types which accumulate
HR.305   concurrently as defined by user for each employee (e.g., military annual leave,      Critical
         military leave, workers' compensation).
         The system has the ability to track leave and place a manual or automatic stop
HR.306                                                                                        Critical
         on accruals when contract maximums are reached.
         The system has the ability to accommodate electronic requests and approvals
HR.307                                                                                        Critical
         for leave.



Attachment A - Human Resources                                                  Page 92 of 173                                   February 25, 2011
                                           The City of Sioux Falls Financial Software System Consulting Project
                                                               List of Functional and Technical Requirements


                                                                             Human Resources
                                                                                                             Vendor
                                                                                              Criticality
 Req #                           Description of Requirement                                                 Response   Comments
         The system has the ability to provide notices to employees for Family Medical
HR.308                                                                                         Critical
         Leave Act (FMLA) events, based on user-defined criteria.
         The system has the ability to track FMLA based on user-defined criteria (e.g.,
HR.309                                                                                         Critical
         length of service, eligibility, previous FMLA use, etc.).
         The system has the ability to maintain benefit coverage for employees on leave
HR.310                                                                                         Critical
         who elect to pay for his or her own coverage.
         The system has the ability to produce letters, emails, and other notifications to
HR.311                                                                                         Critical
         employees announcing open enrollment.
         The system has the ability to produce confirmation letters indicating the
HR.312                                                                                         Critical
         employee's current participation levels in all benefit plans.
         The system has the ability to interface with the employee self-service module
HR.313   for benefit plan open enrollment, benefits and other changes, etc., (with             Critical
         verification process).
         The system has the ability to provide an on-line view of employee's total
HR.314                                                                                         Critical
         compensation package (with security restrictions).
         The system has the ability to track current and historical benefit costs including
HR.315   (but not limited to): employer cost; employee cost; and total                         Critical
         premiums/contributions.
         The system has the ability to track eligible benefits of retirees and their
HR.316                                                                                         Critical
         dependents.
HR.317   The system has the ability to maintain a record of employee plan history.             Desired
         The system has the ability to validate that the employee is eligible for the plan
HR.318                                                                                         Desired
         selected.
         The system has the ability to determine coverage and deduction amounts for
HR.319   the employee using parameters stored in the benefit plan structure tables.            Critical

         The system has the ability to support pre- and post-tax payroll deductions.
HR.320                                                                                         Critical
       The system has the ability to automatically produce payroll deductions based
HR.321                                                                                         Critical
       on benefit plan enrollments.
       The system has the ability to process and pay benefits reimbursement on a
HR.322                                                                                         Critical
       payroll check.
       The system has the ability to retroactively enroll employees in plans, and
HR.323 automatically impact payroll to compute the proper pay adjustments and                  Critical
       deductions.
       The system has the ability to retroactively enroll dependents in plans, and
HR.324 automatically impact payroll to compute the proper pay adjustments and                  Critical
       deductions.



Attachment A - Human Resources                                                   Page 93 of 173                                   February 25, 2011
                                         The City of Sioux Falls Financial Software System Consulting Project
                                                            List of Functional and Technical Requirements


                                                                         Human Resources
                                                                                                        Vendor
                                                                                         Criticality
 Req #                          Description of Requirement                                             Response   Comments
        The system has the ability to recalculate life insurance amounts and costs to
 HR.325 be recalculated for all employees at any time during the year based on             Critical
        changed salary, coverage, and/or plan cost parameters.
        The system has the ability to automatically calculate long/short term disability
 HR.326                                                                                    Desired
        premiums and deductions based on salary amounts.
        The system has the ability to enter new enrollment data for a future date
 HR.327 without changing the current elections until the date of the new enrollment        Critical
        period begins.
                                                                            Employee Self Service
The system has the ability to provide employees view access to personal
information, including (but not limited to):
HR.328     Name;                                                                           Critical
HR.329     Address;                                                                        Critical
HR.330     Emergency contact information;                                                  Critical
HR.331     Demographics;                                                                   Critical
HR.332     Benefit information (selected plans, dependents, beneficiaries);                Critical
HR.333     Salary information (base, supplemental, YTD, history);                          Critical
           Other deduction information (garnishments, child support, voluntary
HR.334                                                                                     Critical
           deductions);
HR.335     Flexible spending information (amount spent, remaining balance);                Critical
HR.336     Leave balances; and                                                             Critical
HR.337     Other user-defined fields.                                                      Critical
The system has the ability to allow employees to update personal information
with appropriate verification process, including (but not limited to) the following:
HR.338      Address;                                                                      Desired
HR.339      Phone number/s;                                                               Desired
HR.340      Contact information;                                                          Desired
HR.341      Emergency contact information;                                                Desired
HR.342      Direct deposit;                                                               Desired
HR.343      W4;                                                                           Desired
HR.344      Voluntary deduction amounts;                                                  Desired
HR.345      Open enrollment at appropriate dates; and                                     Desired
HR.346      Other user-defined fields.                                                    Desired




Attachment A - Human Resources                                               Page 94 of 173                                  February 25, 2011
                                           The City of Sioux Falls Financial Software System Consulting Project
                                                              List of Functional and Technical Requirements


                                                                            Human Resources
                                                                                                            Vendor
                                                                                             Criticality
 Req #                           Description of Requirement                                                Response                Comments
       The system has the ability to provide notification of changes (as described
HR.347 above) to an employee and a supervisor (or other user-defined department).             Desired

         The system has the ability to accommodate user-defined approval for
         Employee Self Service activities (changes, information entry) performed by the
HR.348                                                                                        Desired
         employee, including (but not limited to) user verification (via password or other
         identification verification means).
         The system has the ability to require on-line verification of data entered
HR.349   immediately upon entry or at user-defined intervals (e.g., changes made to           Desired
         address, W4, benefits information, etc.).
         The system has the ability to allow employees to request changes in benefits
HR.350                                                                                        Desired
         related to life events.
         The system has the ability to allow employees to view pay stub information
HR.351   including (but not limited to) the following: gross pay; taxes; other deductions;    Desired
         net pay; pay period; and year-to-date totals.
         The system has the ability to allow employees to review vacation and sick day
HR.352                                                                                        Desired
         balances and submit leave requests.
         The system has the ability for HR personnel to adjust sick and vacation leave
HR.353   both positively and negatively, and indicate a reason for the adjustment.            Desired

       The system has the ability to allow employees to review and request changes
HR.354                                                                                        Desired
       for direct deposit amounts.
       The system has the ability to allow employees to review and enter/submit
HR.355                                                                                        Desired
       expenses, including the collection of paper-based receipts.
       The system has the ability to allow employees to calculate "what-if" scenarios
       to estimate retirement benefits (e.g., retirement calculator) for normal
HR.356                                                                                        Desired
       retirement, early retirement, and other user-defined scenario types.

         The system has the ability to allow employees to review expense and time
HR.357                                                                                        Desired
         history.
         The system has the ability to allow employees to submit time/leave online.
HR.358                                                                                        Desired
       The system has the ability to display W2s for viewing and printing in a secure
HR.359                                                                                     Desired
       environment.
       The system has the ability to display the most recent pay stub for viewing and
HR.360                                                                                     Desired
       printing in a secure environment.
       The system has the ability to display all benefit forms for viewing and printing in
HR.361                                                                                     Desired
       a secure environment.
                                                                    Applicant Tracking - Job Requisition
    Application Tracking requirements have been marked in the "COMMENTS" field with either a number or "BDMP." The numbered requirements are from the City of

Attachment A - Human Resources                                                   Page 95 of 173                                                  February 25, 2011
                                           The City of Sioux Falls Financial Software System Consulting Project
                                                               List of Functional and Technical Requirements


                                                                             Human Resources
                                                                                                           Vendor
                                                                                            Criticality
 Req #                           Description of Requirement                                               Response   Comments
        The system has the ability to generate electronic requisitions to fill position
HR.362                                                                                        Desired
        vacancies.
The system has the ability to generate electronic requisitions to fill vacancies,
containing:
HR.363       Department Number;                                                               Critical
HR.364       Division;                                                                        Critical
HR.365       Location;                                                                        Critical
HR.366       Shift;                                                                           Critical
HR.367       Position number;                                                                 Critical
HR.368       Job/Position title;                                                              Critical
HR.369       Role title;                                                                      Critical
HR.370       Working title (optional);                                                        Critical
HR.371       Job category (selected from drop down box);                                      Critical
HR.372       Class code;                                                                      Critical
HR.373       Status (unclassified/classified, permanent/temporary);                           Critical
HR.374       Position classification (selected from drop down box);                           Critical
HR.375       Reason for vacancy (e.g., promotion, transfer, termination, etc.);               Critical
HR.376       Date vacancy created;                                                            Critical
HR.377       Date needed;                                                                     Critical
HR.378       Closing date (date field);                                                       Critical
HR.379       Open until filled (Yes/No);                                                      Critical
HR.380       Pay Grade;                                                                       Critical
HR.381       Salary range;                                                                    Critical
HR.382       Budget account codes;                                                            Critical
HR.383       Recruitment Type (general public, City only, department only);                   Critical
HR.384       Classified/Unclassified;                                                         Critical
HR.385       Exempt/non-exempt status;                                                        Critical
HR.386       User-defined special requirements for the position (e.g., CDL);                  Critical
HR.387       Hiring officer/Division Director;                                                Critical
HR.388       Contact name;                                                                    Critical
HR.389       Contact phone;                                                                   Critical
HR.390       Other Contact Information;                                                       Critical
HR.391       Eligibility lists;                                                               Critical



Attachment A - Human Resources                                                    Page 96 of 173                                February 25, 2011
                                         The City of Sioux Falls Financial Software System Consulting Project
                                                            List of Functional and Technical Requirements


                                                                          Human Resources
                                                                                                          Vendor
                                                                                          Criticality
 Req #                          Description of Requirement                                               Response   Comments
HR.392       Eligibility effective and expiration dates;                                    Critical
HR.393       Requisition Status Update (close, re-open, or update requisition); and         Critical
HR.394       Other user-defined fields.                                                     Critical
         The system has the ability to, upon creation of a job requisition, create a
HR.395   system-generated requisition number and creation date based on the system          Critical
         date (real date).
         The system has the ability to support the following types of job openings:
HR.396                                                                                      Critical
         promotions, internal postings, external postings.
         The system has the ability to track and maintain single or multiple funding
HR.397                                                                                      Critical
         sources for each position.
         The system has the ability to maintain a skills inventory for each position.
HR.398                                                                                     Desired
The system has the ability to allow authorized users to view and sort all job
requisitions on various fields, including (but not limited to):
HR.399       Requisition;                                                                     Critical
HR.400       Requisition creation date;                                                       Critical
HR.401       Requisition status (open/closed); and                                            Critical
HR.402       Filled requisitions.                                                             Critical
         The system has the ability to automatically close a requisition at 5:00 p.m. to
HR.403                                                                                        Critical
         reflect the close of business for the requisition closing date.
         The system has the ability to permit authorized users to close or delete a
HR.404                                                                                        Critical
         requisition manually.
         The system has the ability to automatically close the requisition when the hiring
HR.405                                                                                        Critical
         process has been completed.
         The system has the ability to automatically track "Date of last update,"
HR.406                                                                                        Critical
         including user ID of user making the last saved update.
         The system has the ability to restrict user access according to user-defined
HR.407                                                                                        Critical
         authorization rules.
         The system has the ability to ensure whether appropriate approvals have been
HR.408                                                                                        Critical
         received on position requests.
         The system has the ability to notify requestor when position has been approved
HR.409                                                                                        Critical
         and initiate other related events (e.g., recruitment process).
HR.410 The system has the ability to set a user-defined job posting time period.              Critical
                                                                      Application Tracking - Miscellaneous
HR.411 The system has the ability to maintain employee exit interview data.                   Desired
         The system has the ability to maintain employee leave history with start and
HR.412                                                                                        Desired
         end dates.


Attachment A - Human Resources                                                Page 97 of 173                                   February 25, 2011
                                          The City of Sioux Falls Financial Software System Consulting Project
                                                             List of Functional and Technical Requirements


                                                                           Human Resources
                                                                                                           Vendor
                                                                                            Criticality
 Req #                          Description of Requirement                                                Response   Comments
         The system has the ability to allow multiple employees to share a single
HR.413                                                                                       Desired
         position (e.g., two people working part time).
                                                                                General Reporting
HR.414   The system has the ability to provide employee benefits reporting.                   Critical
         The system has the ability to generate reports and forms that comply with
HR.415   EEOC, OSHA, FMLA, Department of Labor, Military Status, and FLSA                    Desired
         standards and regulations.
         The system has the ability to provide standard data and reports to meet
HR.416                                                                                       Critical
         established State and Federal reporting requirements.
         The system has the ability to generate a list of all employees charged to
HR.417                                                                                       Critical
         departments other than their home department.
         The system has the ability to query and generate reports on all information that
HR.418                                                                                       Critical
         is tracked and maintained.
         The system has the ability to generate a labor utilization report that shows filled
HR.419   and unfilled positions with user-defined dates and position salary information.     Desired




Attachment A - Human Resources                                                 Page 98 of 173                                   February 25, 2011
                                          The City of Sioux Falls Financial System Software Consulting Project
                                                              List of Functional and Technical Requirements


                                                                                    Payroll
                                                                                                             Vendor
                                                                                              Criticality
                                                                                                            Response
 Req #                           Description of Requirement                                                            Comments
                                                                           General Requirements
         The system has the ability to generate one and only one payroll record per
  PR.1                                                                                    Critical
         employee.
  PR.2   The system has the ability to perform time and rate calculations.                Critical
         The system has the ability to accommodate user-defined tables of acceptable
  PR.3                                                                                    Critical
         ranges for time entry according to work groups.
         The system has the ability to accommodate an infinite number of employees,
  PR.4   departments, jobs, shifts, pay rules, and other user-defined variables.          Critical

         The system has the ability to update pay rules and set effective date as desired
  PR.5   (including retroactive, immediate/real-time, next payroll, any other future date).    Critical

         The system has the ability to define rules at the employee or user defined
  PR.6   group level. Rules should be restricted for those not eligible, such as               Desired
         employees within a probation period.
         The system has the ability to accommodate multiple pay periods, including (but
  PR.7   not limited to): weekly; bi-weekly; semi-monthly; and monthly.                        Critical

         The system has the ability to accommodate user-defined overtime rules,
  PR.8                                                                                         Critical
         including start/stop times, scheduled hours, type of duty performed.
         The system has the ability to accommodate up to a 4-week rotational schedule
         for a 28-, 27-, 24-day work period, which pays out on a bi-weekly basis, but
  PR.9   also must calculate overtime at the end of a work period, and include payment         Critical
         for overtime and other incentive type pay as per FLSA work period rules.

       The system has the ability to accommodate and adjust to average hours to pay
       on a bi-weekly basis, as employee who is on a fixed hourly rate, and works
       varied shifts and/or schedules (e.g., employee may work 112 hrs one pay
 PR.10 period and 40 hrs the next). System must calculate and payout the fixed rate            Critical
       hours, overtime hours, or other incentive type pay that would be included in the
       hourly rate, along with capturing the real hours worked.

       The system has the ability to accommodate user-defined rules for shift
 PR.11                                                                                         Critical
       differentials.
 PR.12 The system has the ability to maintain a listing of scheduled shift times.              Desired




Attachment A - Payroll                                                           Page 99 of 173                                   February 25, 2011
                                          The City of Sioux Falls Financial System Software Consulting Project
                                                              List of Functional and Technical Requirements


                                                                                   Payroll
                                                                                                            Vendor
                                                                                             Criticality
                                                                                                           Response
 Req #                           Description of Requirement                                                           Comments
       The system has the ability to accommodate user-defined rules for premium pay
 PR.13 (overtime and "time and a half") calculations, using variables such as                 Critical
       scheduled hours, scheduled vs. actual hours.
       The system has the ability to accommodate user-defined rules for comp time
 PR.14                                                                                        Critical
       for non-exempt employees.
       The system has the ability to track employee time to user-defined, hierarchical
 PR.15 activity codes, including (but not limited to): project; grant; and activity codes.    Critical

         The system has the ability to perform forecasting analysis of all payroll
 PR.16                                                                                     Critical
         calculations within the budget module including accruals.
         The system has the ability to perform salary and benefit projection analysis for
 PR.17                                                                                     Critical
         multiple years based on any field in the payroll system.
         The system has the ability to calculate the remaining annualized payroll costs
 PR.18                                                                                     Critical
         by month including accruals.
         The system has the ability to track employee assignments to
 PR.19 grants/projects/programs, including the percentage of time spent on those           Critical
         activities.
         The system has the ability to recognize when an employee is being paid out of
 PR.20 one account in General Ledger system and a different account in payroll             Critical
         system.
         The system has the ability to mask at the field level in the payroll module based
 PR.21                                                                                     Critical
         on security permissions.
         The system has the ability to integrate the payroll and HR modules with the
 PR.22                                                                                     Critical
         budget module.
         The system has the ability to send records to Accounts Payable for payment
 PR.23                                                                                     Critical
         (e.g., election workers).
                                                                           Time Entry and Approval
The system has the ability to support a variety of data collection methods and
devices, including (but not limited to):
 PR.24          Terminal/PC entry;                                                          Critical
 PR.25          Time clocks;                                                               Desired
 PR.26          Swipe card readers;                                                        Desired
 PR.27          Bar coding;                                                                Desired
 PR.28          PDA and mobile devices;                                                    Desired
 PR.29          Telephone;                                                                 Desired
 PR.30          Web (electronic timesheets);                                                Critical



Attachment A - Payroll                                                         Page 100 of 173                                   February 25, 2011
                                          The City of Sioux Falls Financial System Software Consulting Project
                                                              List of Functional and Technical Requirements


                                                                                   Payroll
                                                                                                           Vendor
                                                                                            Criticality
                                                                                                          Response
 Req #                           Description of Requirement                                                          Comments
 PR.31        Manual.                                                                        Critical
        The system has the ability to support the concurrent use of different types of
 PR.32                                                                                       Desired
        devices for data collection.
        The system has the ability to print weekly timesheets for user-selected
 PR.33                                                                                       Critical
        employees as necessary.
        The system has the ability to support time collection for employees who clock
 PR.34                                                                                       Critical
        in/out at various locations throughout the day.
The system has the ability to track and adjust time in the following manner:
 PR.35        Earned;                                                                        Critical
 PR.36        Used;                                                                          Critical
 PR.37        Paid;                                                                          Critical
 PR.38        Unpaid leave;                                                                  Critical
 PR.39        Adjusted;                                                                      Critical
 PR.40        Lost (e.g. vacation not rolled over);                                          Desired
 PR.41        Compensatory (non-exempt employees only);                                      Critical
 PR.42        Sick bank;                                                                     Critical
 PR.43        FLSA hours;                                                                    Critical
 PR.44        FMLA hours (available and used); and                                           Critical
 PR.45        And other user-defined.                                                        Critical
The system has the ability to support the following types of time entry:
 PR.46        Employee self-entry;                                                           Critical
 PR.47        Batch entry by data entry personnel;                                           Critical
 PR.48        Third party time entry system;                                                 Critical
              Assignment and reassignment of employee time entry by a different
 PR.49                                                                                       Critical
              supervisor.
        The system has the ability to accommodate remote site online timesheet data
 PR.50                                                                                       Critical
        entry with online account validation.
        The system has the ability to allow a user defined comments field in the
 PR.51                                                                                       Desired
        timesheet.
        The system has the ability to restrict time entry to pre-established ranges, with
 PR.52                                                                                       Critical
        authorized override capabilities.
        The system has the ability to record time to varying levels including (but not
 PR.53 limited to) 30-min increments, 15-min increments, 6-min increments, and user          Critical
        defined increments.




Attachment A - Payroll                                                         Page 101 of 173                                  February 25, 2011
                                          The City of Sioux Falls Financial System Software Consulting Project
                                                              List of Functional and Technical Requirements


                                                                                    Payroll
                                                                                                           Vendor
                                                                                            Criticality
                                                                                                          Response
 Req #                           Description of Requirement                                                          Comments
         The system has the ability to periodically reconcile future leave time approved
 PR.54   against leave time available, and send employee and supervisor updates of            Desired
         approved leave in violation of policy.
         The system has the ability to allow employees to record time for at least 30
 PR.55                                                                                        Critical
         different jobs per shift.
         The system has the ability to process and approve time sheets and time
 PR.56                                                                                        Critical
         reports in a decentralized and electronic format.
         The system has the ability to provide administrative rights to managers (e.g.,
 PR.57                                                                                        Critical
         allow managers to enter employee sick time).
         The system has the ability to require online approval of time by managers.
 PR.58                                                                                        Critical
       The system has the ability to provide edit reports after time input that will
 PR.59 capture user-defined deviations such as excessive overtime or zero hours for           Critical
       active employees.
       The system has the ability to display employee's timesheet totals to enable
 PR.60 timekeeper administration (e.g., supervisor) to validate, confirm and approve          Critical
       data.
       The system has the ability to route (through workflow) timecards to multiple
       managers (including Accounting Department) for review, edit, and approval
 PR.61                                                                                        Critical
       (i.e., in instances where employee has worked for multiple managers).

       The system has the ability to allow management review of timecards on the
 PR.62                                                                                        Critical
       detail and summary levels.
       The system has the ability to notify employees and/or a supervisor of rejected
 PR.63                                                                                        Critical
       timecard (via workflow).
       The system has the ability to notify employees of rejected leave requests.
 PR.64                                                                                        Critical
       The system has the ability to designate a back-up for timecard and leave
 PR.65 requests approval (e.g., when a typical approving manager is not available).           Critical

         The system has the ability to require electronic signatures for time approval.
 PR.66                                                                                        Critical
         The system has the ability to allow overtime approval to occur prior to or after
 PR.67                                                                                        Desired
         the work has been performed.
         The system has the ability to reverse overtime with user-defined authorization.
 PR.68                                                                                        Critical
         The system has the ability to hold data entered on-line in a suspense or
 PR.69                                                                                        Critical
         pending file until approved electronically and released for processing.


Attachment A - Payroll                                                          Page 102 of 173                                 February 25, 2011
                                           The City of Sioux Falls Financial System Software Consulting Project
                                                               List of Functional and Technical Requirements


                                                                                    Payroll
                                                                                                             Vendor
                                                                                              Criticality
                                                                                                            Response
 Req #                            Description of Requirement                                                           Comments
          The system has the ability to allow managers to edit employee timecards (with
 PR.70                                                                                         Critical
          appropriate authorization).
          The system has the ability to allow managers to perform mass edits on
 PR.71                                                                                         Critical
          employee timecards (with appropriate authorization).
          The system has the ability to notify employees of any edits to their reported
 PR.72                                                                                         Critical
          time.
          The system has the ability to adjust time entries in prior periods, with an audit
 PR.73                                                                                         Critical
          trail of change (user, date, change).
          The system has the ability to provide an option for employee to acknowledge
 PR.74 changes made to their timecard (submitted by anyone other than the                      Critical
          employee).
          The system has the ability to process mass absences at the City, Department,
 PR.75                                                                                         Desired
          Division or user-defined level.
          The system has the ability to perform edits to previous pay periods and
 PR.76                                                                                         Critical
          recalculate pay and leave accruals from previous pay period forward.
The system has the ability to store time and attendance history data, including
(but not limited to):
 PR.77        Employee name;                                                               Critical
 PR.78        Employee ID number;                                                          Critical
 PR.79        Dates;                                                                       Critical
 PR.80        Time/leave (e.g. overtime);                                                  Critical
 PR.81        Manager approval history.                                                    Critical
         The system has the ability to store time and attendance history for indefinite
 PR.82                                                                                     Critical
         amount of time, to be specified by the organization.
         The system has the ability to accommodate Fair Labor Standards Act (FLSA)
 PR.83                                                                                     Critical
         laws based on the City's current pay codes.
         The system has the ability to adhere to all current and future local, State, and
 PR.84                                                                                     Critical
         Federal laws.
                                                                         Leave Time Accrual and Use
         The system has the ability to provide query capabilities for leave and accrual
 PR.85                                                                                     Critical
         balances.
The system has the ability to capture and track leave for multiple leave types,
including (but not limited to):
 PR.86         Vacation (used and unused);                                                     Critical
 PR.87         Sick leave with pay;                                                            Critical
 PR.88         Multiple sick leave banks;                                                      Critical


Attachment A - Payroll                                                           Page 103 of 173                                  February 25, 2011
                                          The City of Sioux Falls Financial System Software Consulting Project
                                                             List of Functional and Technical Requirements


                                                                                  Payroll
                                                                                                          Vendor
                                                                                           Criticality
                                                                                                         Response
 Req #                          Description of Requirement                                                          Comments
PR.89        Vacation;                                                                      Critical
PR.90        Workers' Compensation;                                                         Critical
PR.91        Holiday;                                                                       Critical
PR.92        Floating holidays;                                                             Critical
PR.93        Fire holiday (Fire department only);                                           Critical
PR.94        Personal days;                                                                 Critical
PR.95        Compensatory (non-exempt employees only);                                      Critical
PR.96        FMLA;                                                                          Critical
PR.97        Leave of absence without pay;                                                  Critical
PR.98        Military leave with pay (15 days/yr);                                          Critical
PR.99        Military leave without pay (typically, active duty);                           Critical
PR.100       Funeral/bereavement leave;                                                     Critical
PR.101       Education leave;                                                               Critical
PR.102       Administrative leave;                                                          Critical
PR.103       Administrative leave of absence with pay;                                      Critical
PR.104       Administrative leave of absence without pay;                                   Critical
PR.105       Shared leave;                                                                  Critical
PR.106       Civil leave (jury duty, witness duty);                                         Critical
PR.107       Election leave time;                                                           Critical
PR.108       Short term disability;                                                         Critical
PR.109       Long term disability;                                                          Critical
PR.110       Bereavement/funeral/death leave;                                               Critical
PR.111       Other user-defined.                                                            Critical
PR.112 The system has the ability to capture and maintain breaks in service.                Critical
       The system has the ability to provide comp time calculation functionality (non-
PR.113                                                                                      Critical
       exempt employees only).
       The system has the ability to perform advanced time tracking which includes
PR.114                                                                                      Desired
       the ability to accumulate overtime.
       The system has the ability to accrue sick leave time every pay period for all
PR.115                                                                                      Critical
       qualified employees (on a work status).
       The system has the ability to provide separate user-defined accrual processes
PR.116 by leave type (such as vacation, comp, sick, and personal time).                     Critical

         The system has the ability to define and enforce user-defined rules for holiday
PR.117                                                                                      Critical
         accrual for employee groups and types as defined by user.


Attachment A - Payroll                                                         Page 104 of 173                                 February 25, 2011
                                         The City of Sioux Falls Financial System Software Consulting Project
                                                             List of Functional and Technical Requirements


                                                                                 Payroll
                                                                                                           Vendor
                                                                                            Criticality
                                                                                                          Response
 Req #                          Description of Requirement                                                           Comments
        The system has the ability to set and maintain leave and vacation accrual
PR.118                                                                                       Critical
        schedules by job class (or other user-defined classification).
        The system has the ability to allocate a user-specified amount of paid leave as
PR.119                                                                                       Critical
        of January 1st for unclassified positions.
        The system has the ability to accrue sick and vacation time at the end of a user
PR.120                                                                                       Critical
        specified period (e.g., day, week, pay period, or month).
        The system has the ability to accommodate partial leave accrual on a
PR.121                                                                                       Critical
        temporary and/or permanent basis (e.g., during FMLA leave).
        The system has the ability to accommodate cumulative (rollover) and non-
PR.122                                                                                       Critical
        cumulative (use-it-or-lose-it) leave accruals.
        The system has the ability to accommodate partial leave accrual for part-time
PR.123                                                                                       Critical
        employees based on actual time worked.
        The system has the ability to set a maximum for cumulative (rollover) leave
PR.124                                                                                       Critical
        accruals.
        The system has the ability to maintain leave accrual schedules, containing
PR.125                                                                                       Critical
        leave type and accrual rates.
        The system has the ability to temporarily suspend leave accrual (e.g., during
PR.126                                                                                       Critical
        unpaid leave).
        The system has the ability to calculate liability for unused earned leave at
PR.127                                                                                       Critical
        regular intervals and on demand.
        The system has the ability to track and calculate the value of lost earned time
PR.128                                                                                       Desired
        at regular intervals and on demand.
PR.129 The system has the ability to alert managers on leave usage exceptions.               Desired
The system has the ability to perform electronic approval process to approve
overtime and leave time, including (but not limited to):
PR.130       Request submittal;                                                              Critical
PR.131       Manager(s) review/decisioning;                                                  Critical
PR.132       Request status monitoring;                                                      Critical
PR.133       Notification of request approval/decline;                                       Critical
PR.134       Other user-defined.                                                             Critical
       The system has the ability to administer all leave in accordance with City
PR.135                                                                                       Critical
       policy.
       The system has the ability to set limits and qualifying conditions on use of leave
PR.136                                                                                       Critical
       time.
       The system has the ability to notify user of attempt to submit leave request
PR.137                                                                                       Critical
       where accrued time is less than requested time.



Attachment A - Payroll                                                        Page 105 of 173                                   February 25, 2011
                                          The City of Sioux Falls Financial System Software Consulting Project
                                                             List of Functional and Technical Requirements


                                                                                  Payroll
                                                                                                         Vendor
                                                                                          Criticality
                                                                                                        Response
 Req #                          Description of Requirement                                                         Comments
         The system has the ability to forecast leave time and apply to future leave
PR.138                                                                                      Critical
         requests.
         The system has the ability to allow supervisor override for leave requests
PR.139                                                                                      Critical
         where accrued time is less than requested time.
         The system has the ability to provide employees online access to leave request
PR.140                                                                                      Critical
         status (e.g., pending, under review, etc.).
         The system has the ability to automatically track FMLA leave based on Federal
PR.141                                                                                      Critical
         requirements.
         The system has the ability to restrict or allow sick and vacation leave to be
PR.142                                                                                      Critical
         used only after it is earned.
         The system has the ability to define and enforce user-defined rules for sick
PR.143                                                                                      Critical
         time and annual leave usage in accordance with City policy.
         The system has the ability to send an alert/notification to employee and
PR.144   supervisor when accrual maximum/minimum for leave time(s) is approaching.          Critical

       The system has the ability to deduct military, vacation, and/or personal leave
PR.145 time if not used by year end, with option to override with appropriate security.     Critical

                                                                        Check Processing
The system has the ability to print the following information on pay stubs:
 PR.146      Benefit tracking;                                                      Desired
 PR.147      Leave tracking;                                                         Critical
 PR.148      YTD payroll;                                                            Critical
 PR.149      YTD benefits;                                                           Critical
 PR.150      YTD leave;                                                              Critical
 PR.151      Other user-defined fields.                                              Critical
The system has the ability to print multiple messages on pay stubs, specific to
any combination of the following:
PR.152        City-wide;                                                                    Desired
PR.153        Department;                                                                   Desired
PR.154        Division;                                                                     Desired
PR.155        Job classification;                                                           Desired
PR.156        Benefits status;                                                              Desired
PR.157        Health plan;                                                                  Desired
PR.158        Any deduction category;                                                       Desired



Attachment A - Payroll                                                        Page 106 of 173                                 February 25, 2011
                                          The City of Sioux Falls Financial System Software Consulting Project
                                                              List of Functional and Technical Requirements


                                                                                   Payroll
                                                                                                             Vendor
                                                                                              Criticality
                                                                                                            Response
 Req #                           Description of Requirement                                                            Comments
PR.159         Other user-defined categories.                                                  Desired
         The system has the ability to sort paychecks by user-specified criteria (e.g.,
PR.160                                                                                         Critical
         location, shift, etc.).
PR.161   The system has the ability to print payroll direct deposit pay stubs.                 Critical
         The system has the ability to provide a user-defined payroll check and check
PR.162                                                                                         Critical
         stub format.
         The system has the ability to print excess deductions on a supplemental report
PR.163   (overflow report) that does not utilize check or voucher stock (e.g., when all        Critical
         deductions will not print on the check stub).
         The system has the ability to send electronic payroll stubs to employees
PR.164                                                                                         Critical
         through email.
         The system has the ability to allow employees to view their pay stubs or direct
PR.165                                                                                         Critical
         deposit remittance slips on-line, through employee self-service.
         The system has the ability to issue one paycheck/pay stub for employees
PR.166                                                                                         Desired
         holding multiple jobs with the City.
         The system has the ability to automatically produce direct deposit tapes/files for
PR.167                                                                                         Critical
         banks.
         The system has the ability to transmit direct deposit funds to more than one
PR.168   account within the same banking institution (e.g., savings, checking and loan         Critical
         accounts).
         The system has the ability to accommodate direct deposit to multiple accounts.
PR.169                                                                                         Critical
         The system has the ability to accommodate direct deposit of paychecks
PR.170                                                                                         Critical
         through electronic fund transfer (EFT).
         The system has the ability to reimburse employees for travel and other
PR.171                                                                                         Critical
         expenses.
         The system has the ability to prevent negative or zero dollar amount checks
PR.172                                                                                         Critical
         from being printed.
         The system has the ability to accommodate review and approval of payroll prior
PR.173   to production run (e.g., first by department heads, second by the HR and              Critical
         Payroll departments).
         The system has the ability to generate a hardcopy payroll pre-list prior to final
PR.174                                                                                         Critical
         payroll production run.
         The system has the ability to provide the option to calculate and run payroll on
PR.175   demand (either during the day or to schedule it to be run in the evening).            Critical




Attachment A - Payroll                                                          Page 107 of 173                                   February 25, 2011
                                          The City of Sioux Falls Financial System Software Consulting Project
                                                             List of Functional and Technical Requirements


                                                                                 Payroll
                                                                                                           Vendor
                                                                                            Criticality
                                                                                                          Response
 Req #                           Description of Requirement                                                          Comments
         The system has the ability to do "what-if" scenarios of payroll runs, prior to
PR.176                                                                                       Critical
         running the actual payroll.
         The system has the ability to produce non-standard payrolls, with an automatic
PR.177                                                                                       Desired
         update of all employee and employer accumulators.
         The system has the ability to issue manual checks outside of the regular payroll
PR.178                                                                                       Critical
         schedule.
The system has the ability to provide a payroll proof list of all payroll calculations,
gross-to-net, before checks are produced, including (but not limited to):

PR.179         Hours by type;                                                                Critical
PR.180         Earnings by type;                                                             Critical
PR.181         Employee tax liabilities;                                                     Critical
PR.182         Employee deduction amount;                                                    Critical
PR.183         Employer contribution amount;                                                 Critical
PR.184         Deductions not taken and set-up in arrears;                                   Critical
PR.185         Employer portion of all taxes;                                                Critical
               Totals by employee, grant, project, cost center, division, department,
PR.186                                                                                       Critical
               location, total City;
PR.187         User-specified ranges.                                                        Critical
         The system has the ability to accommodate on-demand and scheduled audit
PR.188                                                                                       Desired
         reporting.
         The system has the ability to run an audit report to reflect that payroll has
PR.189                                                                                       Critical
         captured benefit deductions.
         The system has the ability to run an audit report to reflect discrepancies
PR.190                                                                                       Critical
         between benefits and payroll information.
PR.191   The system has the ability to provide for adjustments to final paycheck.            Critical
PR.192   The system has the ability to issue payment corrections.                            Critical
PR.193   The system has the ability to perform overpayment adjustments.                      Critical
         The system has the ability to calculate retroactive amounts due on all forms of
PR.194                                                                                       Critical
         pay for individual employees for up to 24 months.
         The system has the ability to apply different separation pay-out rules depending
PR.195   on factors including (but not limited to): contract date; leave balance as of a     Critical
         certain date; other user-defined factors.
         The system has the ability to pay out or buy back vacation/sick leave if user-
PR.196   defined number of days have accumulated at specified time of the year.              Critical




Attachment A - Payroll                                                        Page 108 of 173                                   February 25, 2011
                                          The City of Sioux Falls Financial System Software Consulting Project
                                                              List of Functional and Technical Requirements


                                                                                   Payroll
                                                                                                          Vendor
                                                                                           Criticality
                                                                                                         Response
 Req #                           Description of Requirement                                                         Comments
       The system has the ability to accommodate pay rate ranges (min and max) for
PR.197 pay grades (at least at the hourly, bi-monthly, and annual levels).                   Critical

         The system has the ability to provide allowances for multiple pay frequencies
PR.198                                                                                        Critical
         and tax tables that accommodate those frequencies.
         The system has the ability to automatically allocate employee benefit costs
PR.199                                                                                        Critical
         across multiple funds based on user-defined criteria.
         The system has the ability to charge overtime to several different overtime
PR.200                                                                                        Critical
         accounts .
The system has the ability to provide reconciliation functionality, including (but
not limited to):
PR.201         Changes to employee pay, deductions and taxes;                                 Critical
PR.202         Changes to employer deductions and taxes;                                      Critical
PR.203         Gross pay changes;                                                             Critical
PR.204         Number of paychecks/direct deposits per pay cycle;                             Desired
PR.205         Supplemental pays;                                                             Critical
PR.206         Federal and State government reporting for each employee;                      Critical
PR.207         Other user-defined reconciliation.                                             Critical
PR.208   The system has the ability to print/re-print W-2s on a laser printer.                Critical
         The system has the ability to process the first of the year payroll with the year
PR.209                                                                                        Critical
         end W-2 simultaneously in production.
         The system has the ability to accommodate unlimited number of user-defined
PR.210                                                                                        Critical
         pay rates.
         The system has the ability to automatically pass cost detail to the Budget
PR.211                                                                                        Critical
         system.
         The system has the ability to natively integrate with General Ledger and does
PR.212                                                                                        Critical
         not require a separate chart of accounts.
                                                                                    Scheduling
         The system has the ability to accommodate an unlimited number of user-
PR.213 defined shifts, where variables include (but are not limited to) the following:        Critical
         location, schedule pattern, length of day.
         The system has the ability to set default shift patterns to be repeated or rolled
PR.214                                                                                        Critical
         forward to future weeks.
         The system has the ability to set and view future schedules not less than one
PR.215 year in advance for each employee that also captures secondary City                    Critical
         employment schedule details (e.g., Police).



Attachment A - Payroll                                                         Page 109 of 173                                 February 25, 2011
                                          The City of Sioux Falls Financial System Software Consulting Project
                                                              List of Functional and Technical Requirements


                                                                                   Payroll
                                                                                                           Vendor
                                                                                            Criticality
                                                                                                          Response
 Req #                           Description of Requirement                                                          Comments
         The system has the ability to allow creation of employee schedules (with
PR.216                                                                                       Critical
         appropriate security controls).
         The system has the ability to set shift patterns to reoccur on a user-defined
PR.217                                                                                       Critical
         basis (e.g., every other week, once a month, etc.).
PR.218   The system has the ability to display employee work schedule.                       Critical
         The system has the ability to display employee's work history for actual
PR.219                                                                                       Critical
         schedule worked.
         The system has the ability to accommodate unlimited schedule changes on
PR.220                                                                                       Critical
         demand.
         The system has the ability to perform automatic schedule changes per user-
PR.221                                                                                       Critical
         defined rules.
         The system has the ability to automatically generate the on call schedule per
PR.222                                                                                       Critical
         user-defined rules.
PR.223   The system has the ability to accommodate split shift rotations.                    Desired
         The system has the ability to assign employees to any shift at any point in the
PR.224                                                                                       Critical
         shift.
PR.225   The system has the ability to schedule shifts that cross multiple days.             Critical
         The system has the ability to schedule employees to multiple shifts and apply
PR.226                                                                                       Critical
         the appropriate pay rate per pay differentials.
         The system has the ability to view employee leave information for use in
PR.227                                                                                       Critical
         scheduling.
         The system has the ability to accommodate user-defined scheduling rules
PR.228   (e.g., leave time cannot be booked for work, overtime eligibility, employee         Critical
         seniority).
         The system has the ability to apply scheduling rules to provide alerts when
PR.229                                                                                       Critical
         rules are violated (e.g., scheduling violations, budget violations).
         The system has the ability to use integrated voice recognition technology (IVR).
PR.230                                                                                       Desired
         The system has the ability to provide Labor Distribution Reports by activity
PR.231                                                                                       Desired
         code.




Attachment A - Payroll                                                         Page 110 of 173                                  February 25, 2011
                                        The City of Sioux Falls Financial System Software Consulting Project
                                                            List of Functional and Technical Requirements

                                                                          Land Management
                                                                                                           Vendor
 Req #                         Description of Requirement                                   Criticality   Response   Comments
                                                                         General Requirements
         The system has the ability to split and/or merge existing parcels to create
  LM.1                                                                                   Critical
         new parcels.

  LM.2   The system has the ability to support the aggregation of recorded parcels for       Critical
         special assessment, street frontage, storm drainage and cost recovery.

  LM.3   The system has the ability to support the National Emergency Numbering              Critical
         Association (NENA) and US Postal standards for street addresses.
  LM.4   The system has the ability to create and validate GPINs automatically.              Desired
         The system has the ability to provide user customizable property search and
  LM.5   locate commands such as, but not limited to, locating a parcel by GPIN or by        Critical
         address.
         The system has the ability to provide transaction management tools such as,
  LM.6   but not limited to, conflict detection and versioning that allow multiple user's    Critical
         to make edits to a single file.
         The system has the ability to capture transaction information automatically
  LM.7   when a parcel is created such as, but not limited to, the operator's name and       Critical
         date/time of creation.
         The system has the ability to use rule based workflows for parcel
  LM.8                                                                                       Critical
         maintenance.
         The system has the ability to maintain, display, and track the "state" of
  LM.9                                                                                       Critical
         parcels (i.e. proposed, preliminary, official/live, retired/eclipsed).
         The system has the ability to maintain multiple "parent/child" relationships for
 LM.10                                                                                       Critical
         searching and cost recovery tracking.
         The system has the ability to archive and maintain (temporal) historical
 LM.11                                                                                       Critical
         parcel information after the parcel has been retired.
         The system has the ability to display and recall historical and "live" parcel
 LM.12                                                                                       Critical
         fabric information for any desired time period.
         The system has the ability to maintain property ownership history for all
 LM.13                                                                                       Critical
         parcels.
         The system has the ability to add a new parcel to the property history data
 LM.14                                                                                       Critical
         from recorded plats.

 LM.15   The system has the ability to record sufficient address information to include      Critical
         such items as apartment number, suite number, lot number, etc..


Attachment A - Land Management                                                Page 111 of 173                                   February 25, 2011
                                         The City of Sioux Falls Financial System Software Consulting Project
                                                            List of Functional and Technical Requirements

                                                                          Land Management
                                                                                                           Vendor
 Req #                           Description of Requirement                                 Criticality   Response   Comments
          The system has the ability to record sufficient property information to include
 LM.16                                                                                       Critical
          such items as legal description.
          The system has the ability to record a history record when the current legal
 LM.17                                                                                       Critical
          owner of a property changes.
          The system has the ability to import Real Estate transfer data received from
 LM.18                                                                                       Critical
          the County's Land Management system.
          The system has the ability to record multiple transfers of a single parcel
 LM.19                                                                                       Desired
          (ownership).
          The system has the ability to view property information (as determined by
 LM.20                                                                                       Critical
          the City) data online such as cost recovery information.
The system has the ability to allow searching the property history database by a
variety of methods including but not limited to:
 LM.21        Parcel number (GPIN);                                                          Critical
 LM.22        Current owner;                                                                 Critical
 LM.23        Previous GPIN;                                                                 Critical
 LM.24        Map number;                                                                    Critical
              Legal description including the following:
 LM.25              Section, township, range (not platted); and                              Critical
 LM.26              Lot, block, subdivision.                                                 Critical
 LM.27        Property address;                                                              Critical
 LM.28        RECID Number; and                                                              Critical
 LM.29        Zip code.                                                                      Critical
          The system has the ability to maintain property ownership history when a
 LM.30                                                                                       Critical
          parcel is split into two or more parcels.
          The system has the ability to maintain property ownership history when two
 LM.31                                                                                       Critical
          or more parcels are combined into one parcel.
          The system has the ability to maintain property ownership history when a
 LM.32                                                                                       Critical
          parcel is retired.
          The system has the ability to maintain property ownership history when a
 LM.33                                                                                       Desired
          new GPIN is assigned.
          The system has the ability to change a mortgage company when a loan is
 LM.34                                                                                       Desired
          refinanced.
          The system has the ability to remove a mortgage company when a mortgage
 LM.35                                                                                       Desired
          is paid in full.




Attachment A - Land Management                                                Page 112 of 173                                   February 25, 2011
                                       The City of Sioux Falls Financial System Software Consulting Project
                                                          List of Functional and Technical Requirements

                                                                       Land Management
                                                                                                     Vendor
 Req #                         Description of Requirement                             Criticality   Response   Comments
         The system has the ability to produce a daily report by staff member of
 LM.36                                                                                  Critical
         activity .




Attachment A - Land Management                                             Page 113 of 173                                February 25, 2011
                                         The City of Sioux Falls Financial System Software Consulting Project
                                                             List of Functional and Technical Requirements

                                                                     Permitting and Inspections
                                                                                                           Vendor
 Req #                           Description of Requirement                                 Criticality   Response   Comments
                                                                                  Permit Data
         The system has the ability to allow user-defined tables for the definition of
  PI.1                                                                                        Critical
         permit data.
         The system has the ability to support online entry and maintenance of permit
  PI.2                                                                                        Critical
         data.
         The system has the ability to maintain each data element for a permit as
  PI.3                                                                                        Critical
         listed in Appendix A.
  PI.4   The system has the ability to maintain a Contractor master file.                     Critical
  PI.5   The system has the ability to maintain an Architect master file.                     Critical
  PI.6   The system has the ability to maintain an Engineer master file.                      Critical
  PI.7   The system has the ability to maintain a Developer master file.                      Critical
         The system has the ability to interface in real time with the City's financial
  PI.8                                                                                        Critical
         system.
         The system has the ability to conduct transactions with the City's financial
  PI.9                                                                                        Critical
         system in real time.
         The system has the ability to maintain detailed financial information on each
 PI.10                                                                                        Critical
         permit in the City's financial system.
         The system has the ability to drill down to sub-permits associated with a
 PI.11                                                                                        Critical
         master permit.
The system has the ability to track the following fees associated with a permit:

  PI.12    Permit charge;                                                                     Critical
  PI.13    Other charges;                                                                     Critical
  PI.14    Inspection fee;                                                                    Critical
  PI.15    Additional inspection fees;                                                        Critical
  PI.16    Planning fees;                                                                     Critical
  PI.17    Development impact fees;                                                           Critical
  PI.18    Total charge; and                                                                  Critical
  PI.19    Total collected.                                                                   Critical
The system has the ability to accommodate the following types of fee
adjustments at any time throughout the permitting process:
  PI.20       Refunds with appropriate permissions and supervisor approval;                   Critical
              Adjustments with appropriate permissions and supervisor approval; and
  PI.21                                                                                       Critical




Attachment A - Permitting and Inspections                                      Page 114 of 173                                  February 25, 2011
                                        The City of Sioux Falls Financial System Software Consulting Project
                                                           List of Functional and Technical Requirements

                                                                   Permitting and Inspections
                                                                                                         Vendor
 Req #                          Description of Requirement                                Criticality   Response   Comments
             Revision (amendments) fees with appropriate permissions and
  PI.22                                                                                     Critical
             supervisor approval.
          The system has the ability to store scanned images related to a permit.
  PI.23                                                                                     Critical
  PI.24   The system has the ability to store documents related to a permit.                Critical
          The system has the ability to support all of the permit types contained in
  PI.25                                                                                     Critical
          Appendix B.
          The system has the ability to allow for user-defined permit number structure
  PI.26                                                                                     Critical
          (minimum of 11 alphanumeric fields)
                                                                            Permit Applications
          The system has the ability to maintain online payment history of applications.
  PI.27                                                                                     Critical
          The system has the ability to allow for the establishment of base information
  PI.28   on a frequent application type, and allow for an unlimited number of baseline     Critical
          applications to be established.
          The system has the ability to require and track deposits with applications.
  PI.29                                                                                     Critical
          The system has the ability to accept public comments associated with a
  PI.30                                                                                    Desired
          permit application including date and name.
The system has the ability to maintain the following information for each permit
application:
  PI.31      Permit type;                                                                  Critical
  PI.32      Class of work;                                                                Critical
  PI.33      Start date;                                                                   Critical
  PI.34      Submission date;                                                              Critical
  PI.35      Completion date;                                                              Critical
  PI.36      Expiration date;                                                              Critical
  PI.37      Application date;                                                             Critical
  PI.38      Event date;                                                                   Critical
  PI.39      Reviewer name;                                                                Critical
  PI.40      Inspector zone;                                                               Critical
  PI.41      Property information;                                                         Critical
  PI.42      Variance;                                                                     Critical
  PI.43      Text remarks (unlimited characters);                                          Critical
  PI.44      Zoning conditions/stipulations; and                                           Desired



Attachment A - Permitting and Inspections                                    Page 115 of 173                                  February 25, 2011
                                       The City of Sioux Falls Financial System Software Consulting Project
                                                         List of Functional and Technical Requirements

                                                                Permitting and Inspections
                                                                                                      Vendor
 Req #                         Description of Requirement                             Criticality    Response   Comments
 PI.45     Outside source indicator.                                                   Desired
The system has the ability to maintain the following information for each permit:

  PI.46    Permit type;                                                                Critical
  PI.47    Class of work;                                                              Critical
  PI.48    Start date;                                                                 Critical
  PI.49    Issue date;                                                                 Critical
  PI.50    Expiration date;                                                            Critical
  PI.51    Inspector name;                                                             Critical
  PI.52    Inspector zone;                                                             Critical
  PI.53    Property information;                                                       Critical
  PI.54    Inspection date(s) or frequency;                                            Critical
  PI.55    Text remarks (unlimited characters);                                        Critical
  PI.56    Pickup date;                                                                Desired
  PI.57    Violations;                                                                 Critical
  PI.58    Outside source indicator; and                                               Desired
  PI.59    Occupancy type and date.                                                    Critical
The system has the ability to accept application payments from the following
sources:
  PI.60       In person;                                                                  Critical
  PI.61       Web payment portal;                                                         Critical
  PI.62       Credit card merchant; and                                                   Critical
  PI.63       Interactive Voice Response.                                                 Desired
          The system has the ability to allow applications to be submitted via the City's
  PI.64                                                                                   Critical
          website.
          The system has the ability to allow multiple addresses to be entered for a
  PI.65                                                                                   Critical
          permit application.
          The system has the ability to allow multiple phone numbers to be entered for
  PI.66                                                                                   Critical
          a permit application.
          The system has the ability to duplicate an existing permit application and all
  PI.67   associated information to a new permit application at a different location      Critical
          (without manual rekeying of the data).
                                                                     Permit Tracking and Approvals




Attachment A - Permitting and Inspections                                 Page 116 of 173                                  February 25, 2011
                                         The City of Sioux Falls Financial System Software Consulting Project
                                                             List of Functional and Technical Requirements

                                                                     Permitting and Inspections
                                                                                                           Vendor
 Req #                           Description of Requirement                                 Criticality   Response   Comments
          The system has the ability to track violations and corrections to violations.
  PI.68                                                                                      Critical
          The system has the ability to track permits by contractor regardless of the
  PI.69                                                                                      Critical
          permit applicant.
          The system has the ability to track/search permits by any data element
  PI.70                                                                                      Critical
          within the permit data file.
          The system has the ability to track a permit through the entire permitting
  PI.71                                                                                      Critical
          process.
          The system has the ability to establish routing tables in workflow for the
  PI.72                                                                                      Critical
          approval of permits.
          The system has the ability to monitor and track the status of pending
  PI.73                                                                                      Critical
          approvals in workflow.
          The system has the ability to support conditional decisions for the routing of
  PI.74                                                                                      Critical
          approvals of permits.
          The system has the ability to track and notify when permits are soon to
  PI.75                                                                                      Critical
          expire (based on user-defined number of days).
          The system has the ability to track and maintain basic permit information for
  PI.76                                                                                      Critical
          all of the permit types contained in Appendix B.
          The system has the ability to allow multiple names to be entered for a permit.
  PI.77                                                                                      Critical
          The system has the ability to allow project level organization for permit
          records at any point in the process (including the application process). For
  PI.78   instance, under the master building permit (user-defined), the ability to allow    Critical
          companion permit records like electrical and mechanical to be linked to the
          master permit.
          The system has the ability to allow address query based on the master land
  PI.79                                                                                      Critical
          record.
          The system has the ability to automatically populate permit application fields
  PI.80   using data returned by address query to master land record.                        Critical

         The system has the ability to allow the user to edit permit application data
  PI.81  automatically populated (e.g., data the system returns as a result of user          Critical
         address query to master land record).
The system has the ability to validate the following when associated with a
permit:
  PI.82      Business license;                                                               Critical
  PI.83      Contractor's license;                                                           Critical


Attachment A - Permitting and Inspections                                      Page 117 of 173                                  February 25, 2011
                                        The City of Sioux Falls Financial System Software Consulting Project
                                                           List of Functional and Technical Requirements

                                                                   Permitting and Inspections
                                                                                                       Vendor
 Req #                          Description of Requirement                              Criticality   Response   Comments
  PI.84       Insurance information for contractors;                                      Critical
  PI.85       Bonded insurance;                                                           Critical
  PI.86       Excise tax;                                                                 Critical
  PI.87       Architects; and                                                             Critical
  PI.88       Engineers.                                                                  Critical
          The system has the ability to add additional review actions and inspections
  PI.89                                                                                   Critical
          to a permit.
          The system has the ability to associate fees with specific permit types, as
  PI.90   identified in Appendix G, Permit and Inspection Fee Schedule.                   Critical

        The system has the ability to define an unlimited number of fee calculations
  PI.91                                                                                   Critical
        without custom programming.
        The system has the ability to estimate permit fees via the web for user
 PI.92                                                                                    Critical
        defined permit types.
        The system has the ability to define an effective date to permit fee
 PI.93                                                                                    Critical
        calculations.
        The system has the ability to define an effective date associated with an
 PI.94                                                                                    Critical
        override for Public Facilities permits.
        The system has the ability to associate an expiration date with permit fee
 PI.95                                                                                    Critical
        quotes calculated upon permit application.
                                                                             Permit Issuance
 PI.96 The system has the ability to maintain online history of all fees billed.          Critical
        The system has the ability to allow issued permits to be cancelled with
 PI.97                                                                                    Critical
        appropriate controls.
 PI.98 The system has the ability to allow issued permits to be extended.                 Critical
        The system has the ability to maintain tables of the calculation of various
 PI.99                                                                                    Critical
        fees to accommodate fee changes.
 PI.100 The system has the ability to calculate fees based upon flat fee.                 Critical
        The system has the ability to calculate fees based upon multiplier on key
 PI.101                                                                                   Critical
        criteria.
        The system has the ability to calculate fees based upon property valuation.
 PI.102                                                                                   Critical
 PI.103 The system has the ability to calculate fees based upon combination.              Critical
        The system has the ability to calculate fees based upon discounts or offsets
 PI.104                                                                                   Critical
        to fees.




Attachment A - Permitting and Inspections                                   Page 118 of 173                                 February 25, 2011
                                        The City of Sioux Falls Financial System Software Consulting Project
                                                           List of Functional and Technical Requirements

                                                                   Permitting and Inspections
                                                                                                          Vendor
 Req #                          Description of Requirement                                 Criticality   Response   Comments
          The system has the ability to require and track deposits with issued permits.
 PI.105                                                                                     Critical
 PI.106 The system has the ability to maintain a history of all permits issued.             Critical
        The system has the ability to issue permits to one or more addresses.
 PI.107                                                                                     Critical
        The system has the ability to issue permits to parcels with or without an
 PI.108                                                                                     Critical
        address.
        The system has the ability to issue permits to parcels with or without a parcel
 PI.109 number on an exception basis with appropriate security permissions.                 Desired

        The system has the ability to generate permit expiration date based upon the
 PI.110                                                                                     Critical
        calculation of the application date.
        The system has the ability to allow the addition of ad-hoc fees to a permit at
 PI.111                                                                                     Critical
        any time in the process.
        The system has the ability to maintain reoccurring business inspections such
 PI.112 as, but not limited to day care inspections and fire inspections.                   Critical

The system has the ability to utilize state or national construction cost data by
the following:
 PI.113     Construction Type; and                                                          Critical
 PI.114     Square footage to help calculate project valuation.                             Critical
        The system has the ability to associate user-defined fields with specific
 PI.115                                                                                     Critical
        permit types and indicate required fields by permit type.
        The system has the ability to allow automated flagging of permit record, once
        geo-referenced, when the location of such record falls within a special
 PI.116 district or sensitive location identified via established polygons or shape file    Critical
        data types/sources created within the GIS environment.

        The system has the ability to allow automated flagging of permit records at
        pre-defined milestones/processes to identify special conditions to be
 PI.117                                                                                     Critical
        resolved prior to allowing subsequent permit processes from taking place.

        The system has the ability to allow user-defined criteria or look-up tables
        involving zoning development standards, such as building square footage
 PI.118                                                                                     Desired
        minimums or maximums to help flag conditions or requirements specific to
        property location prior to approval.



Attachment A - Permitting and Inspections                                    Page 119 of 173                                   February 25, 2011
                                        The City of Sioux Falls Financial System Software Consulting Project
                                                            List of Functional and Technical Requirements

                                                                    Permitting and Inspections
                                                                                                          Vendor
 Req #                          Description of Requirement                                 Criticality   Response   Comments
        The system has the ability to “re-route” permit to appropriate departments so
 PI.119 that revisions created by one department can be reviewed by other                    Critical
        departments.
        The system has the ability to adjust the process clock with supervisory
 PI.120 clearance for circumstances that may be outside agency control.                      Critical

        The system has the ability to override calculated fee values with appropriate
 PI.121                                                                                      Critical
        supervisory clearance.
        The system has the ability to allow review routing based on user-defined
 PI.122 reviewing parties and agencies per permit type and sub-type simultaneously.          Critical

        The system has the ability to allow for interactive printing of permits using
 PI.123                                                                                      Critical
        customized permits print format.
        The system has the ability to allow notes from the plan review and general
 PI.124                                                                                      Critical
        application notes to be flagged to print on the permit.
        The system has the ability to provide the option to print either combination
 PI.125 permits (multiple permits per form) or single permits (one permit per form).         Critical

The system has the ability to allow the user to perform editing prior to the
printing of permits for items including:
 PI.126       Fee paid;                                                                      Critical
 PI.127       All permits modified; and                                                      Critical
 PI.128       Other user-defined fields.                                                     Critical
          The system has the ability to allow user to waive permitting fees with
 PI.129                                                                                      Critical
          appropriate security.
          The system has the ability to attach standard details such as a traffic control
 PI.130                                                                                      Critical
          plan information to a permit.
          The system has the ability to print supporting documentation when printing a
 PI.131                                                                                      Critical
          permit (such as traffic control plan documentation).
          The system has the ability to prompt user to return escrow or financial
 PI.132                                                                                      Critical
          security upon inspection/approval.
 PI.133   The system allows user to identify a permit as critical vs. non-critical.          Critical
                                                                                Inspection Data
          The system has the ability to allow online entry and maintenance of
 PI.134                                                                                      Critical
          inspection notices.




Attachment A - Permitting and Inspections                                     Page 120 of 173                                  February 25, 2011
                                        The City of Sioux Falls Financial System Software Consulting Project
                                                           List of Functional and Technical Requirements

                                                                   Permitting and Inspections
                                                                                                         Vendor
 Req #                          Description of Requirement                                Criticality   Response   Comments
         The system has the ability to allow online entry and maintenance of second
 PI.135                                                                                    Critical
         inspection notices.
         The system has the ability to allow online entry and maintenance of
  PI.136                                                                                   Critical
         inspection renewals.
         The system has the ability to allow online entry and maintenance of multiple
  PI.137                                                                                   Critical
         inspection types.
         The system has the ability to allow the input of inspection data by handheld
  PI.138                                                                                   Critical
         devices including laptops and wireless mobile devices.
         The system has the ability to allow for an unlimited number of inspections on
  PI.139                                                                                   Critical
         each application.
The system has the ability to maintain online history of all inspection fees billed
including the following information:
 PI.140     Type;                                                                          Critical
 PI.141     Description;                                                                   Critical
 PI.142     Date and time;                                                                 Critical
 PI.143     Inspector;                                                                     Critical
 PI.144     Results;                                                                       Critical
 PI.145     Status;                                                                        Critical
 PI.146     Violations;                                                                    Critical
 PI.147     Comments;                                                                      Critical
 PI.148     Report by inspector of future inspection dates; and                            Critical
 PI.149     Inspection frequency.                                                          Critical
 PI.150 The system has the ability to attach photographs with comments                     Critical
        The system has the ability to allow for the entry of inspector's notes for each
 PI.151                                                                                    Critical
        visit.
        The system has the ability to record and track all inspection types listed in
 PI.152                                                                                    Critical
        Appendix E.
        The system has the ability to apply fees based on attributes of the permit,
 PI.153                                                                                    Critical
        parcel, customer or user-defined fields.
        The system has the ability to allow users to override fees (with appropriate
 PI.154                                                                                    Critical
        security permissions).
        The system has the ability to record inspection weather information (e.g.,
 PI.155                                                                                    Critical
        temperature).
 PI.156 The system has the ability to establish sign off authority by user.                Critical




Attachment A - Permitting and Inspections                                    Page 121 of 173                                  February 25, 2011
                                         The City of Sioux Falls Financial System Software Consulting Project
                                                             List of Functional and Technical Requirements

                                                                     Permitting and Inspections
                                                                                                            Vendor
 Req #                           Description of Requirement                                  Criticality   Response   Comments
         The system has the ability to provide a single screen data entry point for
 PI.157                                                                                       Critical
         recording inspection results.
         The system has the ability to maintain history regarding review comments
 PI.158                                                                                       Critical
         and inspection history.
The system has the ability to track the following inspection request fields:
 PI.159       Builder name;                                                                   Critical
 PI.160       Contact name;                                                                   Critical
 PI.161       Contact phone number;                                                           Critical
 PI.162       Subdivision name and section;                                                   Critical
 PI.163       Lot number;                                                                     Critical
 PI.164       Street address;                                                                 Critical
 PI.165       Time of call;                                                                   Critical
 PI.166       Type of inspection requested;                                                   Critical
 PI.167       Internal request checkbox; and                                                  Critical
 PI.168       Other used identified fields.                                                   Critical
         The system has the ability to include user-defined re-inspection penalties.
 PI.169                                                                                       Critical
          The system has the ability to record inspection results remotely (in the field).
 PI.170                                                                                       Critical
          The system has the ability to update inspection data remotely (in the field).
 PI.171                                                                                       Critical
          The system has the ability to provide the software necessary to record and
 PI.172                                                                                    Critical
          update inspections in the field.
          The system has the ability to allow entry of inspections via an operator or an
 PI.173                                                                                    Desired
          interactive voice response system (IVRS).
          The system has the ability to interface with electronic inspection devices,
 PI.174                                                                                    Critical
          allowing inspector to enter findings while at the site.
          The system has the ability to accommodate data download for electronic
 PI.175                                                                                    Critical
          inspection devices.
          The system has the ability to issue and track temporary certificate of
 PI.176                                                                                    Critical
          occupancy.
          The system has the ability to notify inspector when temporary Certificate of
 PI.177   Occupancy has expired, for the purpose of re-inspection and issuance of          Critical
          final CO.
                                                                           Inspection Scheduling



Attachment A - Permitting and Inspections                                      Page 122 of 173                                   February 25, 2011
                                       The City of Sioux Falls Financial System Software Consulting Project
                                                           List of Functional and Technical Requirements

                                                                  Permitting and Inspections
                                                                                                       Vendor
 Req #                         Description of Requirement                               Criticality   Response   Comments
          The system has the ability to automate inspection assignments by inspector.
 PI.178                                                                                  Critical
          The system has the ability to automate inspector supervisor assignments.
 PI.179                                                                                  Critical
         The system has the ability to automate inspection assignments by inspection
 PI.180                                                                                  Critical
         type.
         The system has the ability to automate inspection assignments by
 PI.181                                                                                  Critical
         geographical area.
         The system has the ability to automate inspection assignments by a user-
 PI.182                                                                                  Critical
         defined data source.
         The system has the ability to generate inspection checklists based upon the
 PI.183                                                                                  Critical
         type of inspection.
The system has the ability to perform error checking during inspection
scheduling to ensure the following:
 PI.184      Contractors' licenses are valid;                                            Critical
 PI.185      Inspections are being performed;                                            Critical
 PI.186      Inspections are performed in the proper sequence;                           Critical
 PI.187      All required fees have been paid;                                           Critical
 PI.188      The permit has not expired;                                                 Critical
 PI.189      The type of inspection requested is valid for the permit;                   Critical
 PI.190      All other City receivables have been paid; and                              Critical
 PI.191      The permit has not been placed on hold.                                     Critical
The system has the ability to generate inspection schedules that accommodates
entering the following scheduling constraints:
 PI.192    Normal operating hours;                                                       Critical
 PI.193    Observed holidays;                                                            Critical
 PI.194    Single occurrence vacations by inspector;                                     Critical
 PI.195    Single occurrence shut-down days.                                             Critical
 PI.196    Other user defined dates; and                                                 Critical
 PI.197    Outside normal business hours with associated additional fees.                Critical
        The system has the ability to calculate associated additional fees based on
 PI.198                                                                                  Critical
        assigned inspector's hourly rate or overtime rate.
        The system has the ability to reassign inspections to another inspector (i.e.
 PI.199                                                                                  Critical
        due to absence).



Attachment A - Permitting and Inspections                                   Page 123 of 173                                 February 25, 2011
                                       The City of Sioux Falls Financial System Software Consulting Project
                                                          List of Functional and Technical Requirements

                                                                  Permitting and Inspections
                                                                                                        Vendor
 Req #                         Description of Requirement                                Criticality   Response   Comments
          The system has the ability to accommodate the logging of inspection results.
 PI.200                                                                                     Critical
 PI.201 The system has the ability to track and maintain inspection results.                Critical
         The system has the ability to allow for the set up of user-defined inspection
 PI.202                                                                                     Critical
         sequences, based on type of work performed.
         The system has the ability to apply inspection sequence depending on type
 PI.203                                                                                     Critical
         of work.
         The system has the ability to allow for customization of inspection sequence,
 PI.204                                                                                     Critical
         as required on a case-by-case basis.
                                                                                Reporting
 PI.205 The system has the ability to generate ad hoc reports.                              Critical
 PI.206 The system has the ability to export reports to Microsoft Office tools.             Critical
         The system has the ability to generate a report of the number of days that a
 PI.207                                                                                     Critical
         permit has been in process, from application to issuance.
The system has the ability to generate a report of permit activity including:
 PI.208      Total elapsed time;                                                            Critical
 PI.209      Time spent by each review level; and                                           Critical
 PI.210      Other used-defined activities.                                                 Critical
The system has the ability to generate permit reports by type for the following:

 PI.211      Permits issued within a user-defined date range;                               Critical
 PI.212      Applications submitted within a user-defined date range;                       Critical
 PI.213      Inspections performed within a user-defined date range;                        Critical
 PI.214      Inspector activity within a user-defined date range;                           Critical
 PI.215      Plan review processing - number of applications processed;                     Critical
 PI.216      Plan review processing - average days to process;                              Critical
 PI.217      Plan review processing - other user-defined;                                   Critical
 PI.218      Open construction bonds;                                                       Desired
 PI.219      Open construction bonds associated activity;                                   Desired
 PI.220      Certificates of Occupancy activity;                                            Critical
 PI.221      Permits listings by contractor;                                                Critical
 PI.222      Applicant file mailing labels (with option to export);                         Critical
 PI.223      Permit expiration reports;                                                     Critical
 PI.224      Meter set report (i.e., utility connection report); and                        Critical



Attachment A - Permitting and Inspections                                  Page 124 of 173                                   February 25, 2011
                                         The City of Sioux Falls Financial System Software Consulting Project
                                                             List of Functional and Technical Requirements

                                                                      Permitting and Inspections
                                                                                                           Vendor
 Req #                          Description of Requirement                                  Criticality   Response   Comments
 PI.225     Cap and removal.                                                                 Critical
         The system has the ability to generate inspection schedule workload reports
 PI.226                                                                                      Critical
         by date and inspector.
The system has the ability to generate inspection reports for the following:
 PI.227     Violations on the books during any user-defined period of time;                  Critical
            Type of violations on the books during any user-defined period of time;
 PI.228                                                                                      Critical
             Type of inspections performed during any user-defined period of time;
 PI.229                                                                                      Critical
 PI.230      Violations, by type, initiated during any user-defined period of time;          Critical
             Inspections, by type, initiated during any user-defined period of time;
 PI.231                                                                                      Critical
             Violation cases brought into voluntary compliance during any user-
 PI.232                                                                                      Critical
             defined period of time;
             Violation cases brought into voluntary compliance prior to the transfer to
 PI.233      the admin/judicial process during any user-defined period of time;              Critical

             Average number of calendar days from date of first complaint until the
 PI.234                                                                                      Critical
             first inspection for any user-defined period of time;
             Average number of calendar days from date inspector's first inspection
 PI.235      until voluntary compliance (for only voluntary compliance cases) for any        Critical
             user-defined period of time;
             Average number of calendar days from date of inspector's first inspection
             until transfer to the admin/judicial process (only for cases reaching the
 PI.236                                                                                      Critical
             admin/judicial process) for any user-defined period of time;

             Reporting any of the above at the violation type level, including zoning;
 PI.237                                                                                      Critical
 PI.238      Reporting any of the above at the violation type level, including site;         Critical
             Reporting any of the above at the violation type level, including utilities;
 PI.239                                                                                      Critical
             Reporting any of the above at the violation type level, including right of
 PI.240                                                                                      Critical
             way; and
             Reporting any of the above at the violation type level, including other
 PI.241                                                                                      Critical
             user-defined violation types.




Attachment A - Permitting and Inspections                                       Page 125 of 173                                 February 25, 2011
                                        The City of Sioux Falls Financial System Software Consulting Project
                                                            List of Functional and Technical Requirements

                                                                       Planning and Zoning
                                                                                                         Vendor
 Req #                          Description of Requirement                                Criticality   Response   Comments
                                                                             Plan Applications
         The system has the ability to capture basic planning project application
  PZ.1                                                                                      Critical
         information and track the status of applications.
  PZ.2 The system has the ability to assign fees for plan project applications.             Critical
         The system has the ability to accommodate all of the plan types listed in
  PZ.3                                                                                      Critical
         Appendix D.
         The system has the ability to allow user-defined application types (i.e.,
  PZ.4                                                                                      Critical
         annexation, master plan, subdivision, zoning, sign, variance, etc.).
         The system has the ability to allow user-defined sub-types (preliminary plat,
  PZ.5                                                                                      Critical
         final plat, re-plat, zone change, etc.).
The system has the ability to track and maintain plan application status including
the following:
 PZ.6      Approved;                                                                        Critical
 PZ.7      Approved with conditions;                                                        Critical
 PZ.8      Administrative approval;                                                         Critical
 PZ.9      Denied;                                                                          Critical
 PZ.10     Withdrawn; and                                                                   Critical
           User-defined status codes, which are maintained in a table, by authorized
 PZ.11                                                                                      Critical
           User, with appropriate security.
       The system has the ability to attach comments to plan records to describe
 PZ.12 status/reason (e.g., approval pending due to waiting on bonds and plats from         Critical
       developer).
 PZ.13 The system has the ability to track/search project by project name.                  Critical
       The system has the ability to track/search project by other user-defined fields.
 PZ.14                                                                                      Critical
       The system has the ability to allow for an unlimited number of parcels to be
 PZ.15                                                                                      Critical
       associated with an application.
       The system has the ability to assign unique application numbering (alpha-
 PZ.16 numeric) and application classification to aid in determining                       Desired
       application/submittal types (i.e., subdivision, variance, zoning, etc.).
       The system has the ability to allow project level organization for application
       records at any point in the process. For instance, under the master
 PZ.17 applications (user-defined), the ability to allow other companion applications       Critical
       (master plan, prelim plat, final plat, zone change, etc.) to link with master
       application.
       The system has the ability to drill down to companion applications associated
 PZ.18                                                                                      Critical
       with master record.


Attachment A - Planning and Zoning                                           Page 126 of 173                                  February 25, 2011
                                        The City of Sioux Falls Financial System Software Consulting Project
                                                           List of Functional and Technical Requirements

                                                                       Planning and Zoning
                                                                                                         Vendor
 Req #                          Description of Requirement                                Criticality   Response   Comments
         The system has the ability to maintain historical data by physical address,
 PZ.19 parcel or tract location or development name. Data should include project            Critical
         specific details regardless of development aspect.
         The system has the ability to provide property information for all properties
 PZ.20                                                                                      Critical
         associated with a project.
         The system has the ability to allow an unlimited number of properties to be
 PZ.21                                                                                      Desired
         associated with a project.
         The system has the ability to provide capability for GIS browse that will
 PZ.22 pinpoint location of permits by number, address, owner name and parcel               Desired
         number.
                                                                                Plan Review
The system has the ability to provide automated work assignment to assign an
application/project to:
 PZ.23       Planning supervisor for assignment to a specific planner; and                 Desired
 PZ.24       Direct planner assignment.                                                    Critical

 PZ.25 The system has the ability to provide workflow capability to automatically track     Critical
       and route projects through various used-defined processes.
 PZ.26                                                                                      Critical
       The system has the ability to capture comments as part of the review process.
       The system has the ability to record the time spent at each step of the review
 PZ.27                                                                                     Desired
       process, via workflow.
The system has the ability to lock and hold the review process due to the
following conditions:
 PZ.28      Unacceptable/incomplete submissions;                                           Desired
 PZ.29      Unmet departmental review requirements;                                        Desired
 PZ.30      Unpaid fees;                                                                   Desired
 PZ.31      Unlicensed contractor;                                                         Desired
 PZ.32      Located in sensitive lands;                                                    Desired
 PZ.33      Field inspections; and                                                         Desired
 PZ.34      Other user-defined conditions.                                                 Desired
         The system has the ability to allow user-defined processes or workflow for
         each application type. User should be allowed to establish the steps or
 PZ.35                                                                                     Desired
         processes each application type and sub-type should follow from application
         submittal through approval and filing, if necessary.




Attachment A - Planning and Zoning                                           Page 127 of 173                                  February 25, 2011
                                         The City of Sioux Falls Financial System Software Consulting Project
                                                            List of Functional and Technical Requirements

                                                                        Planning and Zoning
                                                                                                           Vendor
 Req #                          Description of Requirement                                  Criticality   Response   Comments
         The system has the ability to allow workflow processes to be modified (with
 PZ.36                                                                                       Desired
         appropriate security permissions).
         The system has the ability to allow user-defined plan review routing based on
 PZ.37                                                                                       Desired
         type of work performed.
         The system has the ability to provide automatic standard routing based on
 PZ.38                                                                                       Desired
         user-designated application field/s.
         The system has the ability to track and maintain external reviewer agency
 PZ.39                                                                                       Critical
         information/comments.
         The system has the ability to track and maintain external reviewer contact
 PZ.40                                                                                       Desired
         information.
         The system has the ability to allow for the electronic collection of such items
 PZ.41   as approvers comments and conditions as plan review progresses (assuming            Desired
         appropriate user security).
         The system has the ability to accommodate City-defined review checklists for
 PZ.42                                                                                       Critical
         each application type.
 PZ.43   The system has the ability to assign users to City-defined roles.                   Desired
         The system has the ability to use business rules to assign checklists for
 PZ.44                                                                                       Desired
         review by role within the City.
         The system has the ability to accommodate free form text boxes in the review
 PZ.45                                                                                       Desired
         checklists.
         The system has the ability to require that all mandated review steps are
 PZ.46                                                                                       Desired
         completed prior to issuance of permit.
         The system has the ability to provide checklists for site plan review, sorted by
 PZ.47                                                                                       Desired
         step type.
         The system has the ability, through workflow, to selectively notify appropriate
         departments and referral agencies (City-defined), when a plan has been
         submitted to the City. For example, some, but not all plans need to be
 PZ.48                                                                                       Critical
         reviewed by the Fire Dept. Designated User would have ability to select which
         Departments should be notified as part of the workflow process.

       The system has the ability to provide user alerts/pop-up reminders to notify
 PZ.49                                                                                       Critical
       users of pending workflow and necessary actions.
       The system has the ability to accommodate role based approval capabilities
 PZ.50                                                                                       Critical
       for each review step for each agency.
       The system has the ability to record and track plan signature sets status.
 PZ.51                                                                                       Critical
         The system has the ability to record review actions made by various
 PZ.52                                                                                       Critical
         departments.


Attachment A - Planning and Zoning                                            Page 128 of 173                                   February 25, 2011
                                         The City of Sioux Falls Financial System Software Consulting Project
                                                            List of Functional and Technical Requirements

                                                                        Planning and Zoning
                                                                                                           Vendor
 Req #                           Description of Requirement                                 Criticality   Response   Comments
        The system has the ability to allow for entry of unlimited free-form text
 PZ.53                                                                                       Critical
        comments associated with plan review.
        The system has the ability to accommodate user-defined tables for standard
 PZ.54                                                                                       Critical
        comments that can be accessed during plan review.
        The system has the ability to flag entire projects to alert the Permits Counter
 PZ.55                                                                                       Critical
        personnel of special conditions.
        The system has the ability to flag individual projects to alert the Permits
 PZ.56                                                                                       Critical
        counter personnel of special conditions.
        The system has the ability to automatically verify all City taxes associated with
 PZ.57 a plan application are paid to date, including (but not limited to) excise tax and    Desired
        business license fees.
The system has the ability to record the following date fields:
 PZ.58     Received date;                                                                    Critical
 PZ.59     Hearing date;                                                                     Critical
 PZ.60     Mail date;                                                                        Critical
 PZ.61     Effective date; and                                                               Critical
 PZ.62     Other user-defined.                                                               Desired
        The system has the ability to accommodate user-defined data entry rights for
 PZ.63 recording plan submission dates and other user-identified fields.                     Desired

       The system has the ability to accommodate user-defined data edit rights for
 PZ.64 changing plan submission dates and other user-identified fields.                      Desired

       The system has the ability to accommodate a user-defined checklist for initial
 PZ.65                                                                                       Critical
       plan acceptance for use by intake personnel.
       The system has the ability to automatically calculate user-defined "key dates"
 PZ.66                                                                                       Desired
       as part of the review process for projects.
       The system has the ability to associate "key dates" with project review steps.
 PZ.67                                                                                       Desired
       The system has the ability to notify users of key deadlines approaching on
 PZ.68                                                                                       Critical
       project (as defined by the City).
       The system has the ability to automatically generate a user-defined plan
 PZ.69                                                                                       Critical
       acceptance/decline letter.
       The system has the ability to automatically generate letters to property owners
 PZ.70                                                                                       Critical
       and others regarding projects (e.g., upcoming meetings).
       The system has the ability to provide a calendar of meeting dates by project.
 PZ.71                                                                                       Desired



Attachment A - Planning and Zoning                                            Page 129 of 173                                   February 25, 2011
                                        The City of Sioux Falls Financial System Software Consulting Project
                                                           List of Functional and Technical Requirements

                                                                       Planning and Zoning
                                                                                                         Vendor
 Req #                          Description of Requirement                                Criticality   Response   Comments
         The system has the ability to maintain a calendar of available meeting dates
 PZ.72                                                                                      Desired
         by meeting type.
         The system has the ability to automatically schedule meetings using Microsoft
 PZ.73                                                                                      Desired
         Outlook upon completion of appropriate project steps.
         The system has the ability to generate a report of project history showing all
 PZ.74                                                                                      Desired
         meeting dates.
         The system has the ability to track the amount of time (in calendar days) that
 PZ.75                                                                                      Desired
         plans were under review for each plan tracking step.
         The system has the ability to generate statistical reports summarizing the
 PZ.76 number of days spent in plan review for each type of job by each reviewing           Desired
         department.
 PZ.77 The system has the ability to assess plan review fees.                               Desired
 PZ.78 The system has the ability to collect payments for plan review fees.                 Critical
         The system has the ability to accumulate plan review and permit charges
 PZ.79                                                                                      Desired
         automatically.
         The system has the ability to automatically deduct charges from the project
 PZ.80                                                                                      Desired
         deposit amount.
         The system has the ability to display a warning when charges reach a user-
 PZ.81                                                                                      Desired
         defined percentage of the deposit amount.
         The system has the ability to produce cash receipts to validate payments and
 PZ.82                                                                                      Desired
         update projects.
                                                                             Planning Reporting
         The system has the ability to track and report on time frames associated with
 PZ.83                                                                                      Desired
         each plan review step.
The system has the ability to provide application/plan review completeness
reports from:
 PZ.84       Planning department;                                                           Critical
 PZ.85       Other departments; and                                                         Critical
 PZ.86       Other agencies.                                                                Critical
         The system has the ability to generate status reports of items within the review
 PZ.87                                                                                      Critical
         process.
         The system has the ability to generate notification letters to plan applicants.
 PZ.88                                                                                      Critical
        The system has the ability to generate relevant meeting documents for any
 PZ.89                                                                                     Desired
        plan that results in a meeting being held.
The system has the ability to generate reports on the following:
 PZ.90        Plan review processing - number of applications processed;                    Critical


Attachment A - Planning and Zoning                                          Page 130 of 173                                   February 25, 2011
                                       The City of Sioux Falls Financial System Software Consulting Project
                                                         List of Functional and Technical Requirements

                                                                   Planning and Zoning
                                                                                                  Vendor
 Req #                         Description of Requirement                          Criticality   Response     Comments
 PZ.91        Plan review processing - average days to process;                      Desired
 PZ.92        Number of plans by type;                                               Critical
 PZ.93        Number of plan submissions by plan type;                               Critical
 PZ.94        Time between submissions (number of days);                             Desired
 PZ.95        Plans by status;                                                       Desired
 PZ.96        Plans by assigned staff; and                                           Desired
 PZ.97        Plan review processing - other user-defined.                           Desired




Attachment A - Planning and Zoning                                      Page 131 of 173                                  February 25, 2011
                                       The City of Sioux Falls Financial System Software Consulting Project
                                                           List of Functional and Technical Requirements

                                                                         Code Enforcement
                                                                                                          Vendor
 Req #                         Description of Requirement                                  Criticality   Response   Comments
         The system has the ability to place a hold on permits if code enforcement
  CE.1                                                                                      Critical
         violations and/or fines are outstanding.
         The system has the ability to track multiple violations and citations on one
  CE.2                                                                                      Critical
         property.
         The system has the ability to track fines through final collection process.
  CE.3                                                                                      Critical
         The system has the ability to allow for user-defined case number structure
  CE.4                                                                                      Critical
         based on case type.
         The system has the ability to use an existing case as a template for creating
  CE.5                                                                                      Desired
         similar case records.
         The system has the ability to accommodate user-defined templates for City-
  CE.6                                                                                      Critical
         identified case types.
         The system has the ability to flag a violation as a repeat violation for fine
  CE.7                                                                                      Critical
         escalation purposes (in a rolling 12 month period).
         The system has the ability to associate multiple violations with a single case.
  CE.8                                                                                      Critical
         The system has the ability to track case status including dates that the status
  CE.9                                                                                      Critical
         changed.
         The system has the ability to track the number of days that a case has been
 CE.10                                                                                      Critical
         in process, from initiation to completion.
         The system has the ability to define default fines associated with a case
 CE.11                                                                                      Critical
         type.
         The system has the ability to accommodate an updateable, user-defined
 CE.12                                                                                      Critical
         fee/fine structure.
         The system has the ability to record unlimited date/time stamped comments
 CE.13                                                                                      Critical
         related to the case.
         The system has the ability to allow users to define (through table entry) an
 CE.14   unlimited number of code enforcement case and violation types and add,             Critical
         change and delete types as required.
         The system has the ability to allow the input of code violations by handheld
 CE.15                                                                                      Critical
         devices including laptops and wireless mobile devices.
         The system has the ability to work offline in the field and record enforcement
 CE.16   actions which can later be uploaded to the system at a user defined time.          Critical

         The system has the ability to access the system remotely via laptops and
 CE.17   wireless mobile devices for the purpose of querying violation history and          Critical
         other codes detail.



Attachment A - Code Enforcement                                              Page 132 of 173                                   February 25, 2011
                                        The City of Sioux Falls Financial System Software Consulting Project
                                                            List of Functional and Technical Requirements

                                                                          Code Enforcement
                                                                                                          Vendor
 Req #                          Description of Requirement                                 Criticality   Response   Comments
          The system has the ability to send automatic email notifications to
 CE.18    internal/external review levels (e.g., Health Department, Fire Department,        Critical
          Animal Control) during processing.
          The system has the ability to integrate with any parcel manager system to
 CE.19                                                                                      Critical
          validate parcels, addresses, owners and zoning.
          The system has the ability to define a workflow for each case type to route
 CE.20                                                                                      Critical
          the case for review.
          The system has the ability to store incident reports and other Public Safety
 CE.21                                                                                      Critical
          documentation.
          The system has the ability to limit the viewing of Public Safety
 CE.22                                                                                      Critical
          documentation attached to a violation based on security permissions.
          The system has the ability to filter by codes violations and process reports.
 CE.23                                                                                      Critical
          The system has the ability to allow the user to search prior premises history
 CE.24                                                                                      Critical
          on property with codes violations.
          The system has the ability to allow the user to search for specific violation
 CE.25                                                                                      Critical
          types.
          The system has the ability to provide automatic notification of disposition
 CE.26    from municipal court back to the officer who wrote the original citation.         Critical

         The system has the ability to print a summary report of fees/fines assessed
 CE.27                                                                                      Critical
         on cases based on user-defined selection criteria.
         The system has the ability to print a listing of cases based on user-defined
 CE.28                                                                                      Critical
         selection criteria.
         The system has the ability to define default actions including inspections that
 CE.29                                                                                      Critical
         must be completed for each case type.
         The system has the ability to display locations of cases in the City's GIS
 CE.30                                                                                      Critical
         system.
         The system has the ability to view a list of all cases and permits at a
 CE.31                                                                                      Critical
         selected location.
         The system has the ability to record and track that a property lien or pending
 CE.32                                                                                      Critical
         lien has been levied against a property.
         The system has the ability to integrate with the Permit Module to allow
 CE.33                                                                                      Critical
         Permitting to see any outstanding code violations.
The system has the ability to query cases by the following fields:
 CE.34       Case ID;                                                                       Critical
 CE.35       Type;                                                                          Critical


Attachment A - Code Enforcement                                               Page 133 of 173                                  February 25, 2011
                                       The City of Sioux Falls Financial System Software Consulting Project
                                                          List of Functional and Technical Requirements

                                                                        Code Enforcement
                                                                                                       Vendor
 Req #                         Description of Requirement                               Criticality   Response   Comments
 CE.36      Location;                                                                    Critical
 CE.37      Status;                                                                      Critical
 CE.38      History;                                                                     Critical
 CE.39      Violation type;                                                              Critical
 CE.40      Location (address);                                                          Critical
 CE.41      Owner;                                                                       Critical
 CE.42      Parcel;                                                                      Critical
 CE.43      Tennant name;                                                                Critical
 CE.44      Occupancy type (building code driven);                                       Critical
 CE.45      Inspector;                                                                   Critical
 CE.46      Other user-defined; and                                                      Critical
 CE.47      Any combination of the above.                                                Critical
The system has the ability to generate code enforcement notices (that can be
modified on a case by case basis) including the following:
 CE.48       Notice of violation;                                                        Critical
 CE.49       Notice Letter;                                                              Critical
 CE.50       Notice of abatement; and                                                    Critical
 CE.51       Other user-defined.                                                         Critical
         The system has the ability to accommodate a user-defined and user-
 CE.52                                                                                   Critical
         maintained fee schedule.
         The system has the ability to override default fees/fines on an individual
 CE.53                                                                                   Critical
         case (with appropriate user security permissions).
 CE.54   The system has the ability to maintain review and inspection history.           Critical
         The system has the ability to override default actions on an individual case
 CE.55                                                                                   Critical
         (with appropriate user security permissions).
         The system has the ability to identify detailed checklist items for each
 CE.56                                                                                   Desired
         defined action.
         The system has the ability to back date enforcement transactions with
 CE.57                                                                                   Critical
         appropriate security permissions.
         The system has the ability to print a summary report of processing time for
 CE.58                                                                                   Critical
         cases based on user-defined selection criteria.
         The system has the ability to maintain all ordinances online to become part
 CE.59                                                                                   Critical
         of any correspondence.




Attachment A - Code Enforcement                                             Page 134 of 173                                 February 25, 2011
                                         The City of Sioux Falls Financial System Software Consulting Project
                                                              List of Functional and Technical Requirements

                                                                             Code Enforcement
                                                                                                           Vendor
 Req #                           Description of Requirement                                 Criticality   Response   Comments
         The system has the ability to accommodate user-defined and user-
 CE.60   maintained lists in look-up tables ("pick lists") for fields including (but not      Critical
         limited to) violation and code references.
         The system has the ability to maintain data in tables, using "from & to
         effective dates," and allowing data in the table to be copied and altered,
 CE.61                                                                                        Critical
         without impacting historical records associated with old table entries.

         The system has the ability to provide a simplistic, comprehensive solution to
 CE.62   address routine inspections, such as routine fire and health inspections.            Critical

         The system has the ability to integrate with other City systems to provide
 CE.63   critical fire, health or public safety data to support routine inspections           Critical
         described in CE.50.
 CE.64   The system has the ability to accommodate recurring inspections.                     Critical
         The system has the ability to automate the scheduling and notification of
 CE.65                                                                                       Desired
         reoccurring inspections.
         The system has the ability to provide tracking capabilities for recurring fire,
 CE.66                                                                                        Critical
         safety, alarm, and similar inspections and monitoring information.
         The system has the ability to allow for the printing of job cards and violation
 CE.67   hangers to be hung at the violation site listing code violations, impending         Desired
         actions/dates, etc.
         The system has the ability to record and track resident complaints (e.g.,
 CE.68   dilapidated houses, dogs, trash, object in right-of-way, farm animals).              Critical

         The system has the ability to allow the user to enter resident complaint
 CE.69   information using a drop-down list of user-defined complaints.                      Desired

The system has the ability to generate reports on resident complaints including
the following:
 CE.70      Day;                                                                              Critical
 CE.71      Date                                                                              Critical
 CE.72      Time;                                                                             Critical
 CE.73      Type;                                                                             Critical
 CE.74      Street Address of complaint;                                                      Critical
 CE.75      Property Owner;                                                                   Critical
 CE.76      Complainant contact information and address;                                      Critical
 CE.77      Phone Number; and                                                                 Critical


Attachment A - Code Enforcement                                                  Page 135 of 173                                February 25, 2011
                                          The City of Sioux Falls Financial System Software Consulting Project
                                                                List of Functional and Technical Requirements

                                                                               Code Enforcement
                                                                                                                  Vendor
 Req #                            Description of Requirement                                       Criticality   Response   Comments
 CE.78       Other used-defined.                                                                    Critical
         The system has the ability to allow citizens to log complaints online via a portal from
 CE.79   the City's website.                                                                        Critical
         The system has the ability to allow citizens to check the status of a logged complaint
 CE.80   online via a portal from the City's website.                                               Critical
                                                                    Inspection Scheduling
       The system has the ability to automate inspection assignments by inspector.
 CE.81                                                                              Critical
         The system has the ability to automate inspector supervisor assignments.
 CE.82                                                                                              Critical
       The system has the ability to automate inspection assignments by inspection
 CE.83                                                                                              Critical
       type.
       The system has the ability to automate inspection assignments by
 CE.84                                                                                              Critical
       geographical area.
       The system has the ability to automate inspection assignments by a user-
 CE.85                                                                                              Critical
       defined data source.
       The system has the ability to generate inspection checklists based upon the
 CE.86                                                                                              Critical
       type of inspection.




Attachment A - Code Enforcement                                                     Page 136 of 173                                    February 25, 2011
                                       The City of Sioux Falls Financial System Software Consulting Project
                                                           List of Functional and Technical Requirements

                                                                        Business Licensing
                                                                                                        Vendor
 Req #                         Description of Requirement                                Criticality   Response   Comments
                                                                        General Requirements
         The system has the ability to retain the Business License data for a user
  BL.1                                                                                  Critical
         determined number of years
         The system has the ability to query GIS data when adding a new business to
  BL.2                                                                                  Critical
         determine if it is within the City or not.
         The system has the ability to assign fees to a business based on whether or
  BL.3                                                                                  Critical
         not it is located in the City.
         The system has the ability to calculate fees based on City defined metrics
  BL.4                                                                                  Critical
         (e.g., number of garage bays and others in Appendix H).
         The system has the ability to support Contractor licensing fee structures, to
  BL.5   include prorated fees and renewal fees (see Appendix H).                       Critical

         The system has the ability to integrate Customer records, Business License,
  BL.6   Related Taxes, and Business Property into a single system with a consistent      Critical
         look and feel.
         The system has the ability to provide simplistic navigation among the various
         associated tax accounts related to an individual customer and provides a
  BL.7                                                                                    Desired
         single view of all tax accounts for a customer from one display screen or
         printed report.
         The system has the ability to set up an unlimited number of business license
         accounts for each entity and an unlimited number of business (license) types
         for each license account established for a business. Example: A hotel chain
         has multiple locations, and there is a distinct business license associated
         with each location. Each hotel may also have multiple business (license)
  BL.8                                                                                    Critical
         types associated with such, restaurants (retail), valet services (personal
         service), gift shops (retail with food), etc. The system must provide for the
         creation and association of all of these accounts and they must be
         associated by a unique identifier.

         The system has the ability to associate a business account with multiple
  BL.9                                                                                    Critical
         customer accounts and vice versa.
         The system has the ability to add, delete, modify, etc, all business license
 BL.10                                                                                    Critical
         accounts.
         The system has the ability to view and print all forms for a business license
 BL.11   account and all related accounts from a single display screen or printed         Critical
         report.




Attachment A - Business Licensing                                            Page 137 of 173                                 February 25, 2011
                                        The City of Sioux Falls Financial System Software Consulting Project
                                                           List of Functional and Technical Requirements

                                                                        Business Licensing
                                                                                                         Vendor
 Req #                         Description of Requirement                                 Criticality   Response   Comments
         The system has the ability to display the business license account number
 BL.12                                                                                     Desired
         when querying a business account.
         The system has the ability to display all delinquencies when querying a
 BL.13                                                                                     Desired
         business account.
         The system has the ability to track the compliance of each business with
 BL.14   approvals necessary from external City and State departments based on the         Critical
         type of license.
         The system has the ability to interface with other City systems including, but
 BL.15   not limited to, Codes Compliance and the City Financial Accounting System.        Critical

         The system has the ability to store unlimited comments for a customer
 BL.16                                                                                     Critical
         record and for a single license in a specific year.
         The system has the ability to identify accounts by business type and
 BL.17   business type should be a user definable field including, but not limited to,     Critical
         sole proprietor, corporation, retail and contracting.
         The system has the ability to identify the business account status including,
 BL.18   but not limited to, in audit, bankruptcy, new business and closed business.       Critical

         The system has the ability to assign inspectors according to user-defined
 BL.19   zone designations (that sub-divide the City in geographical areas).               Critical

         The system has the ability to drill down to the detailed information associated
 BL.20                                                                                    Critical
         with each account.
         The system has the ability to link to, import and display information from the
 BL.21   property record including but not limited to the current assessed value,         Critical
         square footage, and ownership history.
         The system has the ability to maintain records for non-licensed as well as
 BL.22                                                                                    Critical
         licensed businesses in the Master Business records
                                                                         Licensing Applications
         The system has the ability to automate the classification process based on a
 BL.23   series of yes or no answers to questions or key word identifiers.                Critical

 BL.24   The system has the ability to classify license by type.                           Critical




Attachment A - Business Licensing                                            Page 138 of 173                                  February 25, 2011
                                       The City of Sioux Falls Financial System Software Consulting Project
                                                          List of Functional and Technical Requirements

                                                                       Business Licensing
                                                                                                        Vendor
 Req #                         Description of Requirement                                Criticality   Response   Comments
          The system has the ability to allow for a check-list of application
          requirements based on business type or category, which must be satisfied
  BL.25 as part of the application and licensing process (e.g., Customer may be           Critical
          required to provide health permits, zoning approvals, contractor has passed
          exam(s), etc.).
          The system has the ability to allow the check-list to be updated as needed,
  BL.26                                                                                   Critical
          by City staff having appropriate security/permissions.
The system has the ability to establish a sub-set of license application
requirements and related business processes specifically for Contractors and
similar business types (i.e. Arborist), which must be satisfied before a license
can be issued. This check list of application requirements includes, but is not
limited to:
 BL.27      Exam application and code book fees paid (currently $75);                     Critical
 BL.28      Date exam was taken (must have tested within 90 days);                        Critical
 BL.29      Exam score/passed;                                                            Critical
 BL.30      Bond document provided (original/and signed);                                 Critical
 BL.31      Insurance documentation provided;                                             Critical
            License expiration date - deny if 12 months past expiration date, else add
 BL.32                                                                                    Critical
            50% penalty fee (see appx. H); and
 BL.33      Equivalent State License document(s) - based on trade.                        Critical
The system has the ability to facilitate the administration of required Contractor
Exams, as a pre-requisite to the Business License Application process.
Contractor Exam requirements include, but not limited to the following:

 BL.34      Exam application;                                                             Critical
 BL.35      Exam fee;                                                                     Critical
 BL.36      Exam scheduling;                                                              Critical
 BL.37      Exam score; and                                                               Critical
 BL.38      PDF version of code book.                                                     Critical
         The system has the ability to allow the City's customers to apply for
         Business License Applications via the internet, and in doing so, provides
 BL.39                                                                                    Critical
         security measures to protect customers data and assure data confidentiality.




Attachment A - Business Licensing                                          Page 139 of 173                                   February 25, 2011
                                         The City of Sioux Falls Financial System Software Consulting Project
                                                             List of Functional and Technical Requirements

                                                                           Business Licensing
                                                                                                            Vendor
 Req #                          Description of Requirement                                   Criticality   Response   Comments
         The system has the ability to allow the City's customers to re-new a
 BL.40   Business License via the internet, and in doing so, provides security                Critical
         measures to protect customers data and assure data confidentiality.
         The system has the ability for customers to submit imaged documents in
 BL.41                                                                                        Critical
         support of a Business License Application or Renewal.
         The system has the ability to allow Contractors to submit Exam applications
 BL.42   via the internet, and in doing so, provides security measures to protect             Critical
         customers data and assure data confidentiality.
         The system has the ability to make available a pdf version of the code book,
         which can be downloaded, and can be done as part of the exam application
 BL.43                                                                                        Critical
         submission (i.e. link to the document is provided within the application).

                                                                      Assessments and Fee Collections
         The system has the ability to import standard file format data files, including
         but not limited to Schedule C-FED's and to review, update, add, compare,
 BL.44                                                                                    Desired
         analyze the information whether an existing account has reported gross
         correctly or if new account is needed.
         The system has the ability to provide a user-defined account status for
 BL.45   businesses including, but not limited to, not filed, filed, notice letter,       Critical
         summons letter, summons, criminal action, civil action and audit.
         The system has the ability to view and print all information and business
 BL.46   license status for a business license account and all related accounts.          Critical

         The system has the ability to track a history of business license fee schedule
         changes and keep history accordingly based on the fee schedule for those
 BL.47                                                                                        Critical
         time periods (i.e. Rates are associated with a From - To Effective date).

         The system has the ability to calculate prior year business license fees.
 BL.48                                                                                        Critical
         The system has the ability to create License records for the next year from
 BL.49                                                                                        Critical
         the License records in the current year.
         The system has the ability when entering fee transactions, the fee status
 BL.50   field will allow for a user-defined status, including but not limited to pending,    Critical
         processed, and billed.
         The system has the ability to change the status of the assessment
 BL.51   transactions from "processed" to "billed" in an individual or batch mode for         Desired
         processed fees within a certain date range.


Attachment A - Business Licensing                                               Page 140 of 173                                  February 25, 2011
                                        The City of Sioux Falls Financial System Software Consulting Project
                                                           List of Functional and Technical Requirements

                                                                        Business Licensing
                                                                                                          Vendor
 Req #                         Description of Requirement                                  Criticality   Response   Comments
         The system has the ability to provide a view/screen whose purpose is to
         show the status of each type of business license or application associated
 BL.52   with a business entity. For example, clearly show the application/license          Desired
         status as; Pending, Completed & Billed, or Denied.

                                                                      Adjustments and Refunds
         The system has the ability to adjust a unit of measure and cause an
 BL.53 automatic adjustment of a tax amount and an adjustment of the receivable        Critical
         balance.
         The system has the ability to provide a “Reason Code” field that includes all
 BL.54                                                                                 Critical
         reasons for a fee adjustment.
         The system has the ability to change trade name without re-processing the
 BL.55                                                                                 Critical
         application.
The system has the ability to accommodate the City's Restaurant Rebate
Process:
             Integrate with the inspection module to capture restaurants that score an
 BL.56       average of 94 or above on two routine inspections per year;                     Critical

             Report to City all restaurants that score an average of 94 or better on
 BL.57                                                                                       Critical
             inspection;
             Calculate $30 credit for these establishments. Amount should be
 BL.58                                                                                       Critical
             configurable; and
             Track and automatically apply the credit ($30) to each restaurant at the
 BL.59                                                                                       Critical
             time of renewal.
                                                                            Billing and Collection
         The system has the ability to print a bill for a license fee due without issuing
 BL.60                                                                                       Critical
         the license.
         The system has the ability to generate a file of billing information that will be
 BL.61                                                                                       Critical
         sent to print.
         The system has the ability to generate a bill from the system on an ad hoc
 BL.62                                                                                       Critical
         basis.
         The system has the ability to record business license assessments and
 BL.63   payments in a batch with a system-supplied batch number and sequential              Critical
         item numbers.
         The system has the ability to set defaults for certain data fields at the
 BL.64                                                                                       Critical
         beginning of input for each batch.



Attachment A - Business Licensing                                            Page 141 of 173                                   February 25, 2011
                                       The City of Sioux Falls Financial System Software Consulting Project
                                                          List of Functional and Technical Requirements

                                                                       Business Licensing
                                                                                                         Vendor
 Req #                         Description of Requirement                                Criticality    Response   Comments
         The system has the ability to browse a batch log file and to browse
 BL.65                                                                                       Critical
         payments within each batch.
         The system has the ability to generate and print a transmittal form for
 BL.66   submission to the Finance Department and a detailed batch report for each           Critical
         business license batch.
         The system has the ability to generate and print a monthly report totaling
 BL.67   business license fees and payments for reconciliation with daily batches.           Desired

 BL.68   The system has the ability to assign unique batches to each user.                   Critical
         The system has the ability to add a delinquent fee automatically based on
 BL.69                                                                                       Critical
         City defined reason.
         The system has the ability to restrict the number of open batches to one per
 BL.70                                                                                       Critical
         user.
                                                                                 Reporting
         The system has the ability to easily generate as a set any applicable filing
 BL.71   forms that should be mailed to a business (e.g., businesses that have filed a       Critical
         business license).
         The system has the ability to use optical reader (OCR) technology to read
 BL.72                                                                                       Critical
         renewal forms with preprinted account number, and license type.
         The system has the ability to print licenses and license renewal applications
 BL.73   via mass mailings, e-mail, and individual in-house print based on user-             Critical
         defined criteria.
         The system has the ability to generate a file that contains all business
 BL.74   license renewal information and business license certificate information that       Critical
         will be sent to a print vendor or printed in-house.
         The system has the ability to flag accounts for inconsistencies, reporting
 BL.75                                                                                       Critical
         discrepancies, and/or the suggestion to audit such account.
         The system has the ability when a business is closed to identify associated
         additional records that should also be reviewed. (For example, a contractor
 BL.76                                                                                       Critical
         that has multiple business licenses that also need to be reviewed as well.)

         The system has the ability to generate updated business lists and distribute
 BL.77                                                                                       Critical
         via mail or Internet to interested entities.
         The system has the ability to plot geographic locations for all business
 BL.78   license accounts utilizing Geographic Information System (GIS) functionality.       Critical




Attachment A - Business Licensing                                           Page 142 of 173                                   February 25, 2011
                                      The City of Sioux Falls Financial System Software Consulting Project
                                                          List of Functional and Technical Requirements

                                     Board of Adjustment/Planning Commission/Land Development Review
                                                                                                       Vendor
 Req #                         Description of Requirement                               Criticality   Response   Comments
                                                                        Board of Adjustment
  LD.1   The system has the ability to track individual case files.                    Critical
         The system has the ability to prepare agendas for the board of adjustment.
  LD.2                                                                                 Desired
  LD.3   The system has the ability to allow the checking of a case online.              Desired
         The system has the ability to generate a board of adjustment hearing notice.
  LD.4                                                                                   Desired
                                                                        Planning Commission
         The system has the ability to track individual planning commission case files.
  LD.5                                                                                  Critical
         The system has the ability to prepare agendas for the planning commission.
  LD.6                                                                                   Desired
         The system has the ability to generate a planning commission hearing
  LD.7                                                                                   Desired
         notice.
  LD.8   The system has the ability to allow the checking of a case online.              Desired
         The system has the ability to provide an automated checklist of required
  LD.9                                                                                   Desired
         reviews based upon type of application.
                                                                         Land Development Review
 LD.10   The system has the ability to track the status of individual files.              Critical
         The system has the ability to generate an automated checklist of required
 LD.11                                                                                    Critical
         reviews based upon the type of development.
 LD.12   The system has the ability to automatically generate fees.                      Desired
 LD.13   The system has the ability to "flag" the review of important information.       Desired
 LD.14   The system has the ability to attach conditions of approval form.                Critical




Attachment A - Land Development Review                                     Page 143 of 173                                  February 25, 2011
                                               The City of Sioux Falls Financial System Software Consulting Project
                                                                  List of Functional and Technical Requirements


                                                                                       Interfaces
                        The chosen ERP system will need to integrate with the following third party applications in use in the City. The types of integration are:
                                              SEND: The ERP system will only need to SEND data to the third party application.
                                          RECEIVE: The ERP system will only need to RECEIVE date from the third party application.
                                   BOTH: The ERP system will need to both SEND and RECEIVE information to/from the third party application.
                                                              Database         Type of        Reason for                                                       Vendor     Cost to
     System/Interface            Vendor         Version       Platform       Integration      Integration     Criticality            Comments                 Response    Develop
 All system modules must
 natively integrate with one       N/A            N/A            N/A            BOTH
           another.
           Naviline             Sungard            5           i-series         BOTH                           Critical      Windows front-end for HTE
                                                                                                Billing/
          Phoenix                 OPW           PP3 3.1        Access          Receive       Maintenance       Critical               Inventory
                                                                                             for Vehicles
                                                                                                                            Used for book inventory, fines
                                                                                                For A/R                       and fees related to library
          Horizon                                                               BOTH                           Critical
                                                                                               purposes                      books; Future phase; may
                                                                                                                               apply to capital assets
                                                                                                For A/R
                                Vermont
          RecTrac                                10.2K        Windows          Receive      purposes and       Critical
                                Systems
                                                                                            cash receipts
                                                                                            Sends data for
                                                                                             billing, cash
       Weigh Scale              Paradigm                         SQL            BOTH                           Critical
                                                                                             receipts and
                                                                                                   A/R
                                                                                             For A/R and
           Aegis               New World        8.1 SP4          SQL            BOTH                           Critical
                                                                                                  billing
                                              2.61 (police)                                   Payroll and
         TeleStaff                PDSI                         Sybase          Receive                         Critical
                                               2.31 (fire)                                    scheduling
   Federal Grant Funding                                                                      Grants and                     Health Dept., tracks where
                               Web Based                                        BOTH                           Critical
    System (web-based)                                                                         Projects                      funds are spent for grants
         AutoCITE                Duncan           1.72        .NET/SQL          BOTH               A/R         Critical        Hand-held parking tickt
                                                                                                                             Generates code enforcement
           DMS                  Sungard      2008.06.016      Windows            N/A
                                                                                                                            letters, EFT transaction emails
                                                                                                                                 Would apply to land
                                             9.46 (soon to                                    For special
          ArcGIS                  ESRI                           SQL            BOTH                           Critical      management, etc.; Currently
                                                  10)                                        assessments
                                                                                                                              send, future phase 'BOTH'
                                                                                             G/L and A/P,
                               Advanced
        CIS Infinity                            3.0101           SQL            BOTH           receivable      Critical         future phase, 'BOTH'
                                Utilities
                                                                                              information
  HTE Land Management           Sungard            5           i-series        Receive            A/P           Critical     Vendor Address Information
  HTE Code Enforcement          Sungard            5           i-series        Receive            A/P           Critical     Vendor Address Information



Attachment A - Interfaces                                                           Page 144 of 173                                                                  February 25, 2011
                                                The City of Sioux Falls Financial System Software Consulting Project
                                                                   List of Functional and Technical Requirements


                                                                                         Interfaces
                         The chosen ERP system will need to integrate with the following third party applications in use in the City. The types of integration are:
                                               SEND: The ERP system will only need to SEND data to the third party application.
                                           RECEIVE: The ERP system will only need to RECEIVE date from the third party application.
                                    BOTH: The ERP system will need to both SEND and RECEIVE information to/from the third party application.
                                                               Database         Type of        Reason for                                                         Vendor     Cost to
     System/Interface             Vendor         Version       Platform       Integration      Integration       Criticality            Comments                 Response    Develop
                                                                                                 Potential
                                Real Vision                                                                                     Document Imaging, invoices,
            RVI                                     7           i-series        Receive         conversion        Critical
                                 Imaging                                                                                          POs, contract scanning
                                                                                                  process
                                                                                                Employee
        SharePoint               Microsoft        2007            SQL            Send            Benefits         Critical
                                                                                               Information
                                                                                                Collection
 Fairbox Collection System     GFI/Genfair                        SQL            Send                             Critical
                                                                                               Information
                                                                                                 Purchase
                                                                                                                                  customized, desktop HW
        PowerHelp                 Vertsol                         SQL            BOTH          information        Critical
                                                                                                                                         inventory
                                                                                                and assets
                                                                                               Inventory,
     HTE Fleet Module            Sungard            5           i-series         BOTH         Maintenance,        Critical
                                                                                              Payroll, Billing
                                                                                             Time Tracking
     HTE Work Orders             Sungard            5           i-series         BOTH         to Projects,        Critical
                                                                                                Inventory
                                                                                             Payroll, hours
                                                                                                                                Asset management package
          Hansen                   Infor           7.6            SQL            BOTH          worked on          Critical
                                                                                                                                         for PW
                                                                                                 projects
    Custom In-house                                                                            Billing and
                                  custom         custom                          BOTH                             Critical          Engineering permits
  Engineering Application                                                                      collections
                                                                                                Billing for
     Building Services                                                                                                         Inspection permits for building
                                  custom         custom                          BOTH          Inspection         Critical
        Application                                                                                                                       services
                                                                                                 Permits
                                                                                             Parking ticket
 Parking Ticket Application       custom         custom                          BOTH                             Critical
                                                                                                amounts
  Document Management              Sire                                           Both          Workflow          Critical
                                                                                                                                   Receive a flat file of land
                                                                                               Updating                        related information. Perform an
   Other County Systems                                                                       County Land                           extract from City Land
                                                                                  Both
       (Minnehaha)                                                                            Management                        Management system to send
                                                                                               systems                          back to County to update their
                                                                                                                                            system




Attachment A - Interfaces                                                            Page 145 of 173                                                                    February 25, 2011
                                                 The City of Sioux Falls Financial System Software Consulting Project
                                                                    List of Functional and Technical Requirements


                                                                                          Interfaces
                          The chosen ERP system will need to integrate with the following third party applications in use in the City. The types of integration are:
                                                SEND: The ERP system will only need to SEND data to the third party application.
                                            RECEIVE: The ERP system will only need to RECEIVE date from the third party application.
                                     BOTH: The ERP system will need to both SEND and RECEIVE information to/from the third party application.
                                                                Database         Type of        Reason for                                                      Vendor      Cost to
     System/Interface              Vendor         Version       Platform       Integration      Integration     Criticality            Comments                Response     Develop
                                                                                               Sharing data                    Receive building, customer,
       Public Safety             New World       8.1.4265.                         Both         with public      Critical     and land data. Send inspection
                                                                                                  safety.                     and code enforcement results.
                                                                                                 Customer
                                                                                                information
                                 Advanced
        Utility Billing                                                          Receive          and land
                                  Utilities
                                                                                                   record
                                                                                                information




Attachment A - Interfaces                                                             Page 146 of 173                                                                  February 25, 2011
                                     The City of Sioux Falls Financial System Software Consulting Project
                                                       List of Functional and Technical Requirements

                                                            Appendix A. Permit Data Fields
                                                                                                 Vendor
 Req #                         Description of Requirement                         Criticality   Response    Comments
The system has the ability to accommodate all of the following data fields:
 A-A.1       Permit Type                                                            Critical
 A-A.2       Permit Number                                                          Critical
 A-A.3       Parcel Owner Name                                                      Critical
 A-A.4       Parcel Owner Address                                                   Critical
 A-A.5       Taxmap Identifier                                                      Critical
 A-A.6       Parcel Identification Number (PIN)                                     Critical
 A-A.7       Property Address                                                       Critical
 A-A.8       Subdivision                                                            Critical
 A-A.9       Section/Phase Number                                                   Critical
 A-A.10      Block Number                                                           Critical
 A-A.11      Lot Number                                                             Critical
 A-A.12      Lien Agent                                                             Critical
 A-A.13      Contractor                                                             Critical
 A-A.14      Applicant Name                                                         Critical
 A-A.15      Applicant Address                                                      Critical
 A-A.16      Purpose                                                                Critical
 A-A.17      Structure Type                                                         Critical
 A-A.18      Use                                                                    Critical
 A-A.19      Construction Type                                                      Critical
 A-A.20      Permit Fee                                                             Critical
 A-A.21      Permit Status                                                          Critical
 A-A.22      Status Date                                                            Critical
 A-A.23      Application Date                                                       Critical
 A-A.24      Issue Date                                                             Critical
 A-A.25      Last Update Date                                                       Critical
 A-A.26      Permit Detail (user-defined)                                           Critical
 A-A.27      Inspection Activities - Type                                           Critical
 A-A.28      Inspection Activities - Date                                           Critical
 A-A.29      Inspection Activities - Reason                                         Critical
 A-A.30      Inspection Activities - Result                                         Critical
 A-A.31      Inspection Activities - User ID                                        Critical
 A-A.32      Fee Detail - Transaction Type                                          Critical



Attachment A - Permit Data Fields                                      Page 147 of 173                                 February 25, 2011
                                       The City of Sioux Falls Financial System Software Consulting Project
                                                         List of Functional and Technical Requirements

                                                              Appendix A. Permit Data Fields
                                                                                                   Vendor
 Req #                         Description of Requirement                           Criticality   Response    Comments
  A-A.33     Fee Detail - Transaction Date                                            Critical
  A-A.34     Fee Detail - Transaction Amount                                          Critical
  A-A.35     Fee Detail - Payment Method                                              Critical
  A-A.36     Fee Detail - Check Number                                                Critical
  A-A.37     Fee Detail - Check Writer                                                Critical
  A-A.38     Fee Detail - Transmittal Date                                            Critical
  A-A.39     Fee Detail - Transmittal Code                                            Critical
  A-A.40     Fee Detail - FAMIS Date                                                  Critical
  A-A.41     Related Permits - Permit Number                                          Critical
  A-A.42     Related Permits - Permit Type                                            Critical
  A-A.43     Related Permits - Permit Status                                          Critical
  A-A.44     Narrative (free form text field)                                         Critical
  A-A.45     Other user-defined fields                                                Critical
The system has the ability to allow look-up tables for all of the following data
fields:
 A-A.46        Permit Type                                                            Critical
 A-A.47        Permit Number                                                          Critical
 A-A.48        Parcel Owner Name                                                      Critical
 A-A.49        Parcel Owner Address                                                   Critical
 A-A.50        Taxmap Identifier                                                      Critical
 A-A.51        Parcel Identification Number (PIN)                                     Critical
 A-A.52        Property Address                                                       Critical
 A-A.53        Subdivision                                                            Critical
 A-A.54        Section/Phase Number                                                   Critical
 A-A.55        Block Number                                                           Critical
 A-A.56        Lot Number                                                             Critical
 A-A.57        Lien Agent                                                             Critical
 A-A.58        Contractor                                                             Critical
 A-A.59        Applicant Name                                                         Critical
 A-A.60        Applicant Address                                                      Critical
 A-A.61        Purpose                                                                Critical
 A-A.62        Structure Type                                                         Critical
 A-A.63        Use                                                                    Critical



Attachment A - Permit Data Fields                                        Page 148 of 173                                 February 25, 2011
                                      The City of Sioux Falls Financial System Software Consulting Project
                                                    List of Functional and Technical Requirements

                                                        Appendix A. Permit Data Fields
                                                                                             Vendor
 Req #                         Description of Requirement                     Criticality   Response         Comments
 A-A.64        Construction Type                                                Critical
 A-A.65        Permit Fee                                                       Critical
 A-A.66        Permit Status                                                    Critical
 A-A.67        Status Date                                                      Critical
 A-A.68        Application Date                                                 Critical
 A-A.69        Issue Date                                                       Critical
 A-A.70        Last Update Date                                                 Critical
 A-A.71        Permit Detail (user-defined)                                     Critical
 A-A.72        Inspection Activities - Type                                     Critical
 A-A.73        Inspection Activities - Date                                     Critical
 A-A.74        Inspection Activities - Reason                                   Critical
 A-A.75        Inspection Activities - Result                                   Critical
 A-A.76        Inspection Activities - User ID                                  Critical
 A-A.77        Fee Detail - Transaction Type                                    Critical
 A-A.78        Fee Detail - Transaction Date                                    Critical
 A-A.79        Fee Detail - Transaction Amount                                  Critical
 A-A.80        Fee Detail - Payment Method                                      Critical
 A-A.81        Fee Detail - Check Number                                        Critical
 A-A.82        Fee Detail - Check Writer                                        Critical
 A-A.83        Fee Detail - Transmittal Date                                    Critical
 A-A.84        Fee Detail - Transmittal Code                                    Critical
 A-A.85        Fee Detail - FAMIS Date                                          Critical
 A-A.86        Related Permits - Permit Number                                  Critical
 A-A.87        Related Permits - Permit Type                                    Critical
 A-A.88        Related Permits - Permit Status                                  Critical
 A-A.89        Narrative (free form text field)                                 Critical
 A-A.90        Other user-defined fields                                        Critical




Attachment A - Permit Data Fields                                  Page 149 of 173                                      February 25, 2011
                                         The City of Sioux Falls Financial System Software Consulting Project
                                                            List of Functional and Technical Requirements

                                                                    Appendix B. Permit Types
                                                                                                     Vendor
 Req #                         Description of Requirement                             Criticality   Response    Comments
The system has the ability to track and maintain basic permit information for all
of (and not limited to) the following permit types:
 A-B.1        Adopt-a-Spot                                                              Critical
 A-B.2        Block Party                                                               Critical
 A-B.3        Commission                                                                Critical
 A-B.4        Grading                                                                   Critical
 A-B.5        Historic District Zoning                                                  Critical
 A-B.6        Home Occupation                                                           Critical
 A-B.7        Liquid Waste                                                              Critical
 A-B.8        Massage therapists                                                        Critical
 A-B.9        Park Use                                                                  Critical
 A-B.10       Parking                                                                   Critical
 A-B.11       Public Facilities                                                         Critical
 A-B.12       Right of way                                                              Critical
 A-B.13       Sign                                                                      Critical
 A-B.14       Special Event                                                             Critical
 A-B.15       Sump Pump Winter Discharge                                                Critical
 A-B.16       Temporary Sign                                                            Critical
 A-B.17       Temporary Use                                                             Critical
 A-B.18       Trailer                                                                   Critical
 A-B.19       Wastewater discharge                                                      Critical
 A-B.20       Water connection                                                          Critical
 A-B.21       Zoning - new non-residential construction                                 Critical
 A-B.22       Zoning - new residential construction                                     Critical
 A-B.23       Zoning - non-residential addition, alteration, etc.                       Critical
 A-B.24       Zoning - residential accessory structure                                  Critical
 A-B.25       Zoning - residential addition, alteration, etc.                           Critical
 A-B.26       Other user-defined                                                        Critical




Attachment A - Permit Types                                                Page 150 of 173                                 February 25, 2011
                                        The City of Sioux Falls Financial System Software Consulting Project
                                                      List of Functional and Technical Requirements

                                                        Appendix C. Plan Application Types
                                                                                               Vendor
 Req #                         Description of Requirement                       Criticality   Response         Comments
                                                       Subdivision and Land Development Applications
The system has the ability to support the following plan application types:
 A-C.1     City Review and Inspection Fee Schedule                                 Critical
 A-C.2     Preliminary Subdivision Plat - Non-Residential                          Critical
 A-C.3     Preliminary Subdivision Plat - Residential                              Critical
 A-C.4     Construction Drawings                                                   Critical
 A-C.5     Correction Plat                                                         Critical
 A-C.6     Easement Plat                                                           Critical
 A-C.7     Right-of-Way Dedication Plat                                            Critical
 A-C.8     Vacation of a Plat                                                      Critical
 A-C.9     Boundary Line Adjustment Plat                                           Critical
 A-C.10    Boundary Line Vacation Plat                                             Critical
 A-C.11    Final Plat - Non-Residential                                            Critical
 A-C.12    Final Plat - Residential                                                Critical
 A-C.13    Final Site Plan                                                         Critical
           Minor Modifications to Approved Site Plans/Construction Drawings
 A-C.14                                                                            Critical
           (excluding lot grading plan)
 A-C.15    Minor Site Plan                                                         Critical
 A-C.16    Revised Lot Grading Plan for Approved Plans                             Critical
 A-C.17    Site Plan Waiver                                                        Critical
           Public Improvements Not Submitted as Part of a Subdivision Plat or
 A-C.18                                                                            Critical
           Development Plat
 A-C.19    Rough Grading Plan                                                      Critical
 A-C.20    Floodplain Study                                                        Critical
 A-C.21    Floodplain Alterations                                                  Critical
 A-C.22    Traffic Study                                                           Critical
 A-C.23    Variation Request                                                       Critical
 A-C.24    DCSM Modifications                                                      Critical
 A-C.25    Performance Bonds - Extension                                           Critical
 A-C.26    Performance Bonds - Reduction                                           Critical
 A-C.27    Performance Bonds - Release                                             Critical
 A-C.28    Landscape Inspections                                                   Critical
                                                              Land Use and Zoning Applications
The system has the ability to support the following plan application types:


Attachment A - Plan Application Types                                Page 151 of 173                                      February 25, 2011
                                        The City of Sioux Falls Financial System Software Consulting Project
                                                      List of Functional and Technical Requirements

                                                        Appendix C. Plan Application Types
                                                                                                 Vendor
 Req #                         Description of Requirement                         Criticality   Response       Comments
 A-C.29    Rezoning                                                                  Critical
 A-C.30    Rezoning Concept Plan and/or Proffer Amendments                           Critical
 A-C.31    Special Exceptions                                                        Critical
 A-C.32    City Plan Amendment                                                       Critical
 A-C.33    Commission Permit                                                         Critical
 A-C.34    Zoning Ordinance Amendment                                                Critical
                                                              Zoning Applications and Inspections
The system has the ability to support the following plan application types:
 A-C.35    Zoning Permits                                                            Critical
 A-C.36    Sign Permits                                                              Critical
 A-C.37    Temporary Use                                                             Critical
 A-C.38    Variances                                                                 Critical
 A-C.39    Appeals                                                                   Critical
 A-C.40    Appeals to Council (Proffers)                                             Critical
 A-C.41    Special Exceptions/Floodplain                                             Critical
 A-C.42    Zoning Certification Letters                                              Critical
 A-C.43    Zoning Re-Inspections - Residential - Subdivision                         Critical
 A-C.44    Zoning Re-Inspections - Commercial - Occupancy                            Critical
 A-C.45    Zoning Re-Inspections - Residential - Occupancy                           Critical
 A-C.46    Home Occupation Permit                                                    Critical
                                                                       Board of Review
The system has the ability to support the following plan application types:
 A-C.47    Board Review of Comprehensive Sign Plan                                   Critical
 A-C.48    Council Review of Comprehensive Sign Plan                                 Critical
 A-C.49    Appeal of Board Decision to Council                                       Critical
 A-C.50    New Construction of One or More Primary Buildings                         Critical
 A-C.51    New Construction of One or More Accessory Structures                      Critical
 A-C.52    Additions to Existing Primary Buildings                                   Critical
 A-C.53    Additions to Existing Accessory Structures                                Critical
 A-C.54    Alterations to Existing Primary or Accessory Structures                   Critical
 A-C.55    Demolition of an Existing Structure                                       Critical
 A-C.56    Administrative Review of Landscaping, etc.                                Critical
 A-C.57    Administrative Review of Paint Color                                      Critical


Attachment A - Plan Application Types                                  Page 152 of 173                                    February 25, 2011
                                        The City of Sioux Falls Financial System Software Consulting Project
                                                         List of Functional and Technical Requirements

                                                          Appendix C. Plan Application Types
                                                                                                     Vendor
 Req #                         Description of Requirement                             Criticality   Response   Comments
 A-C.58      Signs (Administrative and Board Approval)                                 Critical
                                                                              Other
The system has the ability to support the following plan application types:
 A-C.59    Extension of Preliminary Subdivision Plat Approval                          Critical
 A-C.60    Final Subdivision Plat                                                      Critical
 A-C.61    Minor Subdivision Plat                                                      Critical
 A-C.62    Correct (Subdivision) Plat                                                  Critical
 A-C.63    P/F Site Plan                                                               Critical
 A-C.64    Ordinance Modification                                                      Critical
 A-C.65    Capital Improvements (Public)                                               Critical
 A-C.66    County Referral                                                             Critical
 A-C.67    Ordinance Waiver                                                            Critical
 A-C.68    Pre-Application Meeting                                                     Critical
 A-C.69    Historic District Zoning Permit                                             Critical
 A-C.70    Trailer Permit                                                              Critical
 A-C.71    Violation                                                                   Critical
 A-C.72    Zoning Correspondence                                                       Critical
 A-C.73    Winter Waiver                                                               Critical
 A-C.74    Sketch plans                                                                Critical
 A-C.75    Other user-defined                                                          Critical




Attachment A - Plan Application Types                                   Page 153 of 173                                   February 25, 2011
                                      The City of Sioux Falls Financial System Software Consulting Project
                                                       List of Functional and Technical Requirements

                                                          Appendix D. Planning Data Fields
                                                                                                 Vendor
 Req #                         Description of Requirement                         Criticality   Response     Comments
The system has the ability to track and maintain the following planning project
application information:
 A-D.1         Application Name                                                    Critical
 A-D.2         Application Number                                                  Critical
 A-D.3         Applicant Name                                                      Critical
 A-D.4         Applicant Type                                                      Critical
 A-D.5         Applicant Company Name                                              Critical
 A-D.6         Applicant Contact Information                                       Critical
 A-D.7         Owner Contact Information                                           Critical
 A-D.8         Representative Contact Information                                  Critical
 A-D.9         Project Name                                                        Critical
 A-D.10        Status                                                              Critical
 A-D.11        Status Date                                                         Critical
 A-D.12        Received Date                                                       Critical
 A-D.13        Fees                                                                Critical
 A-D.14        Parcel Identification Number (PIN)                                  Critical
 A-D.15        Project Description                                                 Critical
 A-D.16        Assigned staff member/s                                             Critical
 A-D.17        Zoning District                                                     Critical
 A-D.18        Development Use                                                     Critical
 A-D.19        Building Size                                                       Critical
 A-D.20        Site Size                                                           Critical
 A-D.21        Activities                                                          Desired
 A-D.22        Activity Date                                                       Desired
 A-D.23        Activity Result                                                     Desired
 A-D.24        Referrals                                                           Critical
 A-D.25        Referral Date                                                       Critical
 A-D.26        Referral Status                                                     Critical
 A-D.27        Referral Agency                                                     Critical
 A-D.28        Referral Agency Contact Information                                 Critical
 A-D.29        Referral Result                                                     Critical
 A-D.30        Required Activities                                                 Desired
 A-D.31        Associated Documents                                                Critical



Attachment A - Planning Data Fields                                    Page 154 of 173                                  February 25, 2011
                                       The City of Sioux Falls Financial System Software Consulting Project
                                                          List of Functional and Technical Requirements

                                                             Appendix D. Planning Data Fields
                                                                                                   Vendor
 Req #                         Description of Requirement                           Criticality   Response    Comments
 A-D.32        Associated Document Detail                                            Critical
 A-D.33        Applicable Proffers                                                   Desired
 A-D.34        Applicable Proffer Detail                                             Desired
 A-D.35        Applicable Conditions                                                 Critical
 A-D.36        Applicable Conditions Detail                                          Critical
 A-D.37        Types of Units Applied For                                            Desired
 A-D.38        Types of Units Approved                                               Critical
 A-D.39        Number of Units Applied For                                           Desired
 A-D.40        Number of Units Approved                                              Critical
 A-D.41        Square Feet of Development Applied For                                Desired
 A-D.42        Square Feet of Development Approved                                   Critical
 A-D.43        Acreage Applied For                                                   Desired
 A-D.44        Acreage Approved                                                      Critical
 A-D.45        Checklist Items                                                       Critical
 A-D.46        Checklist Items - Date Received                                       Desired
 A-D.47        Related Applications - Project Name                                   Critical
 A-D.48        Related Applications - Application Number                             Critical
 A-D.49        Related Applications - Application Status                             Desired
 A-D.50        Related Applications - Date Field                                     Desired
 A-D.51        Parent Parcels - Parcel Identification Number (PIN)                   Critical
 A-D.52        Parent Parcels - Planning District                                    Critical
 A-D.53        Parent Parcels - Acreage                                              Critical
 A-D.54        Parent Parcels - Primary Zoning                                       Critical
 A-D.55        Narrative Detail (free form text box)                                 Critical
 A-D.56        Adjacent Parcels - Parcel Identification Number (PIN)                 Desired
 A-D.57        Adjacent Parcels - Owner Name                                         Desired
 A-D.58        Adjacent Parcels - Owner Address                                      Desired
 A-D.59        Other user-defined fields                                             Critical




Attachment A - Planning Data Fields                                      Page 155 of 173                                 February 25, 2011
                                      The City of Sioux Falls Financial System Software Consulting Project
                                                         List of Functional and Technical Requirements

                                                               Appendix E. Inspection Types
                                                                                                   Vendor
 Req #                        Description of Requirement                            Criticality   Response   Comments
The system has the ability to record and tracking the following inspection types:

 A-E.1        Pre-construction Meeting                                               Critical
 A-E.2        Bond release inspection                                                Critical
 A-E.3        Performance Bond Inspection                                            Critical
 A-E.4        Maintenance Bond Inspection                                            Critical
 A-E.5        Homeowner Complaints                                                   Critical
 A-E.6        General Inspection                                                     Critical
 A-E.7        Default Project Inspection                                             Critical
 A-E.8        Clearing and Grubbing                                                  Critical
 A-E.9        Earthwork Inspection                                                   Critical
 A-E.10       Asphalt Inspection                                                     Critical
 A-E.11       Base Asphalt Inspection                                                Critical
 A-E.12       Surface Asphalt Inspection                                             Critical
 A-E.13       Curb and Gutter Inspection                                             Critical
 A-E.14       Storm Sewer Inspection                                                 Critical
 A-E.15       Sidewalk Inspection                                                    Critical
 A-E.16       Asphalt Trail                                                          Critical
 A-E.17       Sub-grade Inspection                                                   Critical
 A-E.18       Sub-base Inspection (stone)                                            Critical
 A-E.19       Sanitary Sewer Inspection (installation)                               Critical
 A-E.20       Sanitary Mains Inspection                                              Critical
 A-E.21       Sanitary Lateral Inspection                                            Critical
 A-E.22       Air Test Inspection (sanitary sewer)                                   Critical
 A-E.23       Vacuum Test (sanitary sewer)                                           Critical
 A-E.24       Water Main Installation Inspection                                     Critical
 A-E.25       Water Service Installation Inspection                                  Critical
 A-E.26       Property Line Water Service Inspection                                 Critical
 A-E.27       Water Line Accessory Installation Inspection                           Critical
 A-E.28       Water Sampling Station Installation Inspection                         Critical
 A-E.29       Manhole/Vault Installation Inspection - Water Lines                    Critical
 A-E.30       Water Line Inspection                                                  Critical
 A-E.31       Water Lines Testing - Flushing                                         Critical



Attachment A - Inspection Types                                         Page 156 of 173                                 February 25, 2011
                                      The City of Sioux Falls Financial System Software Consulting Project
                                                         List of Functional and Technical Requirements

                                                               Appendix E. Inspection Types
                                                                                                    Vendor
 Req #                        Description of Requirement                             Criticality   Response   Comments
 A-E.32       Water Lines Testing - Pressure Testing                                   Critical
 A-E.33       Water Lines Testing - Bacterial Testing                                  Critical
 A-E.34       Water Lines Testing - Meter Set Inspection                               Critical
 A-E.35       Water Lines Testing - Fire Line Inspection and Testing                   Critical
 A-E.36       Waterline Filing                                                         Critical
 A-E.37       Waterline Sampling                                                       Critical
 A-E.38       Sanitary Final Inspection                                                Critical
 A-E.39       Waterline Final Inspection                                               Critical
 A-E.40       Flush Water Main                                                         Critical
 A-E.41       Sewer Main Installation Inspection                                       Critical
 A-E.42       Manhole/Vault Installation Inspection - Sewer                            Critical
 A-E.43       Sewer Line Accessory Installation Inspection                             Critical
 A-E.44       Sewer Testing - Vacuum Testing                                           Critical
 A-E.45       Sewer Testing - Pressure Testing                                         Critical
 A-E.46       Sewer Testing - Air Tests                                                Critical
              Sewer Testing - CCTV (closed circuit television) Inspection of Sewer
 A-E.47                                                                                Critical
              Mains
              Sewer Testing - CCTV (closed circuit television) Inspection of Sewer
 A-E.48                                                                                Critical
              Laterals
 A-E.49       Sewer Testing - TV Inspection for Occupancy                              Critical
              Sewer Testing - Cross Connection Inspection by Environmental
 A-E.50                                                                                Critical
              Compliance Officer
              Sewer - 1st Request for Water/Sewer Service Line
 A-E.51                                                                                Critical
              Inspection for Occupancy
              Sewer - 2nd Request for Water/Sewer Service Line
 A-E.52                                                                                Critical
              Inspection for Occupancy
              Sewer - 3rd Request for Water/Sewer Service Line
 A-E.53                                                                                Critical
              Inspection for Occupancy
              Sewer - 4th Request for Water/Sewer Service Line
 A-E.54                                                                                Critical
              Inspection for Occupancy
 A-E.55       Water - 1st Inspection                                                   Critical
 A-E.56       Water - 2nd Inspection                                                   Critical
 A-E.57       Water - 3rd Inspection                                                   Critical
 A-E.58       Water - 4th Inspection                                                   Critical
 A-E.59       Fire Hydrant Inspection                                                  Critical


Attachment A - Inspection Types                                           Page 157 of 173                                February 25, 2011
                                      The City of Sioux Falls Financial System Software Consulting Project
                                                          List of Functional and Technical Requirements

                                                                  Appendix E. Inspection Types
                                                                                                    Vendor
 Req #                        Description of Requirement                             Criticality   Response   Comments
 A-E.60       Bridge Inspection                                                        Critical
 A-E.61       Water Service Installation - 1st Inspection                              Critical
 A-E.62       Water Service Installation - 2nd Inspection                              Critical
 A-E.63       Water Service Installation - 3rd Inspection                              Critical
 A-E.64       Water Service Installation - 4th Inspection                              Critical
 A-E.65       Water Service Inspection                                                 Critical
 A-E.66       Sanitary Sewer Line Testing Inspection                                   Critical
 A-E.67       Sanitary Sewer Manhole Inspection                                        Critical
 A-E.68       Water-Sewer Service Inspection                                           Critical
 A-E.69       Occupancy Permit Inspection                                              Critical
 A-E.70       Zoning Final Inspection                                                  Critical
 A-E.71       Landscaping Final Inspection                                             Critical
 A-E.72       Traffic Signals, Signage, and Striping Inspection                        Critical
 A-E.73       Industrial Waste Survey                                                  Critical
 A-E.74       Liquid Waste Generator                                                   Critical
 A-E.75       Liquid Waster Hauler                                                     Critical
 A-E.76       Significant Industrial User                                              Critical
 A-E.77       Erosion & Sediment Control                                               Critical
 A-E.78       Other user-defined                                                       Critical




Attachment A - Inspection Types                                           Page 158 of 173                                February 25, 2011
                                      The City of Sioux Falls FinancialSystem Software Consulting Project
                                                        List of Functional and Technical Requirements

                                                             Appendix F. Parcel Management
                                                                                                   Vendor
 Req #                        Description of Requirement                            Criticality   Response   Comments
The system has the ability to store parcel management information including:

            Administrative area name (Business Improvement Districts, Mobile
 A-F.1                                                                                Critical
            Home Parks etc)
 A-F.2      Apartment number                                                         Critical
 A-F.3      Alternate Addresses (i.e shopping center, apartment building etc.)       Critical
 A-F.4      Area                                                                     Desired
 A-F.5      Area type                                                                Desired
 A-F.6      Building number                                                          Critical
 A-F.11     Federal Emergency Management Agency flood zone                           Critical
 A-F.12     Land use type                                                            Critical
 A-F.13     Local voting district name                                               Desired
 A-F.14     State voting district number                                             Desired
 A-F.15     Zip code                                                                 Critical
 A-F.16     Zip code extension                                                       Critical
 A-F.17     Block number                                                             Critical
 A-F.18     Condo report                                                             Critical
 A-F.19     Geographic parcel identification number                                  Critical
 A-F.20     Book and Page including Plat and Deed                                    Critical
 A-F.21     Liens                                                                    Critical
 A-F.22     Pending Liends                                                           Critical
 A-F.23     Legal street number                                                      Critical
 A-F.24     Lot identification                                                       Critical
 A-F.25     Lot number                                                               Critical
 A-F.26     Multiple use address                                                     Critical
 A-F.27     Parcel creation date                                                     Critical
 A-F.28     Parcel modification date                                                 Critical
 A-F.29     Parcel owner(s) (unlimited number)                                       Critical
 A-F.30     Parcel owner(s) mailing address(s)                                       Critical
 A-F.31     Parcel owner type                                                        Critical
 A-F.32     Parcel report                                                            Critical
 A-F.33     Parcel status                                                            Critical
 A-F.34     Parcel tax ID                                                            Critical



Attachment A - Parcel Management                                         Page 159 of 173                                February 25, 2011
                                     The City of Sioux Falls FinancialSystem Software Consulting Project
                                                       List of Functional and Technical Requirements

                                                           Appendix F. Parcel Management
                                                                                                Vendor
 Req #                       Description of Requirement                          Criticality   Response    Comments
 A-F.35     Parcel tax type                                                        Critical
 A-F.36     Plat ID                                                                Critical
 A-F.37     Plat name                                                              Critical
 A-F.38     Plat number                                                            Critical
 A-F.39     Plat type                                                              Critical
 A-F.40     Parcel lot street type for corner lot                                  Critical
 A-F.41     Parcel source ID                                                       Critical
 A-F.42     Parcel source type                                                     Critical
 A-F.43     Public Utilities sewer service areas                                   Critical
 A-F.44     Electric                                                               Critical
 A-F.45     Water                                                                  Critical
 A-F.46     Section number                                                         Critical
 A-F.47     Street direction                                                       Critical
 A-F.48     Street name                                                            Critical
 A-F.49     Street number                                                          Critical
 A-F.50     Street type                                                            Critical
 A-F.51     Street Suffix (e.g., East 60th Street North)                           Critical
 A-F.52     Subdivision                                                            Critical
 A-F.53     Addition                                                               Critical
 A-F.54     Suite number                                                           Critical
 A-F.55     Taxable geographic area                                                Critical
 A-F.56     Taxed or untaxed parcel                                                Critical
 A-F.57     Restriction zone description                                           Critical
 A-F.58     Restriction zone ID                                                    Critical
 A-F.59     Restriction zone type                                                  Critical
 A-F.60     Restriction zone office                                                Critical
 A-F.61     Tenant Name(s) (allow for multiple)                                    Critical
 A-F.62     Tenant Address(s) (Alternate Property Addresses)                       Critical




Attachment A - Parcel Management                                      Page 160 of 173                                 February 25, 2011
                                         The City of Sioux Falls Financial System Software Consulting Project
                                                            List of Functional and Technical Requirements


                                                 Appendix G. Permitting and Inspections Fee Schedules
                                                                                                         Vendor
 Req #       Ref #                    Description of Fee                       Fee       Criticality    Response   Comments
                                                                         Zoning Ordinance Fees
 A-G.1     15.71.021    Change of zone, without exhibits                     $351.00      Critical
 A-G.2     15.71.020    Change of zone, with exhibits                         $475.00     Critical
 A-G.3     15.71.030    Planned development district, without exhibits        $350.00     Critical
 A-G.4     15.71.030    Planned development district, with exhibits           $475.00     Critical
 A-G.5     15.71.040    Final development plan                                $225.00     Critical
 A-G.6     15.71.050    Major amendment, without exhibits                     $350.00     Critical
 A-G.7     15.71.050    Major amendment, with exhibits                        $475.00     Critical
 A-G.8     15.71.060    Minor amendment                                       $150.00     Critical
 A-G.9     15.71.061    Minimal amendment                                     $60.00      Critical
 A-G.10    15.71.070    Conditional use                                       $200.00     Critical
 A-G.11    15.71.071    Permitting special use                                $150.00     Critical
 A-G.12    15.71.072    Design review                                         $150.00     Critical
 A-G.13    15.71.080    Board of adjustment                                   $75.00      Critical
 A-G.14   15.71.100(1) Zoning permit, not requiring a building permit fee     $20.00       Critical
 A-G.15   15.71.100(2) Zoning permit for fence permits                         $17.00       Critical
                       Zoning verification letter, where the legal
 A-G.16     15.71.110                                                          $50.00       Critical
                       descriptions match occupancy file for property
                       Zoning verification letter, where the legal
 A-G.17     15.71.110 descriptions don't match occupancy file for             $100.00       Critical
                       property
                       Subdivision ordinance, preliminary plan
 A-G.18     15.71.120                                                         $225.00       Critical
                       submission
                       Subdivision ordinance, fee for first two lots on final
 A-G.19     15.71.120                                                          $80.00       Critical
                       plats
                       Subdivision ordinance, fee for first two lots on
 A-G.20     15.71.121                                                         $110.00       Critical
                       replats
                       Subdivision ordinance, fee for additional lots on
 A-G.21     15.71.122                                                          $10.00       Critical
                       final plats
                       Subdivision ordinance, fee for additional lots on
 A-G.22     15.71.123                                                          $10.00       Critical
                       replats
 A-G.23     15.71.130 Annexations                                             $225.00       Critical
 A-G.24     15.71.140 Future land use plan amendments                         $250.00       Critical
                                                                     Residential Building Permit Fees
 A-G.25    109.2 (1-A) Total Valuation: $1 to $1,100                           $20.00       Critical


Attachment A - Permitting and Inspections Fee Schedule                       Page 161 of 173                                  February 25, 2011
                                        The City of Sioux Falls Financial System Software Consulting Project
                                                          List of Functional and Technical Requirements


                                                Appendix G. Permitting and Inspections Fee Schedules
                                                                                                        Vendor
 Req #       Ref #                   Description of Fee                      Fee        Criticality    Response   Comments
                       Total Valuation: $1,101 to $2,000
                       $10.00 for the first $500, plus $1.50 for each
 A-G.26                                                                                    Critical
                       additional $100 or fraction thereof, to and
                       including $2,000
                       Total Valuation: $2,001 to $25,000
                       $32.50 for the first $2,000, plus $6.00 for each
 A-G.27                                                                                    Critical
                       additional $1,000 or fraction thereof, to and
                       including $25,000
                       Total Valuation: $25,001 to $ 50,000
                       $170.50 for the first $25,000, plus $4.50 for each
 A-G.28                                                                                    Critical
                       additional $1,000 or fraction thereof, to and
                       including $50,000
                       Total Valuation: $50,001 to $100,000
                       $283.00 for the first $50,000, plus $3.00 for each
 A-G.29                                                                                    Critical
                       additional $1,000 or fraction thereof, to and
                       including $100,000
                       Total Valuation: $100,000 and up
 A-G.30                $433.00 for the first $100,000, plus $2.50 for each                 Critical
                       additional $1,000 or fraction thereof
                                                                     Commercial Building Permit Fees
 A-G.31    109.2 (1-B) Total Valuation: $1 to $700                            $20.00       Critical
                       Total Valuation: $700.01 to $2,000
                       $15.00 for the first $500, plus $2.00 for each
 A-G.32                                                                                    Critical
                       additional $100 or fraction thereof, to and
                       including $2,000
                       Total Valuation: $2,000.01 to $25,000
                       $45.00 for the first $2,000, plus $9.00 for each
 A-G.33                                                                                    Critical
                       additional $1,000 or fraction thereof, to and
                       including $25,000
                       Total Valuation: $25,001 to $ 50,000
                       $252.00 for the first $25,000, plus $6.50 for each
 A-G.34                                                                                    Critical
                       additional $1,000 or fraction thereof, to and
                       including $50,000
                       Total Valuation: $50,001 to $100,000
                       $414.50 for the first $50,000, plus $4.50 for each
 A-G.35                                                                                    Critical
                       additional $1,000 or fraction thereof, to and
                       including $100,000



Attachment A - Permitting and Inspections Fee Schedule                     Page 162 of 173                                   February 25, 2011
                                         The City of Sioux Falls Financial System Software Consulting Project
                                                            List of Functional and Technical Requirements


                                                 Appendix G. Permitting and Inspections Fee Schedules
                                                                                                         Vendor
 Req #       Ref #                    Description of Fee                       Fee        Criticality   Response   Comments
                       Total Valuation: $100,001 to $500,000
                       $639.50 for the first $100,000, plus $3.50 for each
 A-G.36                                                                                     Critical
                       additional $1,000 or fraction thereof, to and
                       including $500,000
                       Total Valuation: $500,001 and up
 A-G.37                $2,039.50 for the first $500,000, plus $3.00 for                     Critical
                       each additional $1,000 or fraction thereof
                                                                        Other Inspections and Fees
                       Inspection outside of normal business hours, per
 A-G.38    109.2 (1-C)                                                          $70.00      Critical
                       hour
 A-G.39                Reinspection fees, per hour                              $70.00      Critical
                       Inspections without a specific identified fee, per
 A-G.40                                                                         $70.00      Critical
                       hour
 A-G.41                Additional plan review, per hour                         $70.00      Critical
 A-G.42                Wrecking (razing) permit                                 $20.00      Critical
 A-G.43                Swimming pool fence enclosures                           $20.00      Critical
 A-G.44                Residential reshingle                                    $20.00      Critical
 A-G.45                Residential reside                                       $20.00      Critical
 A-G.46                Residential window replacement                           $20.00      Critical
 A-G.47                Board of appeals fees                                    $65.00      Critical
                       Mileage fee
 A-G.48                                                                                     Critical
                       IRS rate
 A-G.49                 Residential contractor's license examination fee      $75.00        Critical
                                                                 Fire Dept. - Permits and Inspection Fees
One-time permits shall be issued by the fire department and provide
for plan review, rough-in, final inspection, and one reinspection.
Plan review and inspection fee increases shall be applicable as
follows:
                       Plan review-Increased fees apply where a review
 A-G.50                                                                         $125.00      Critical
                       beyond a 2nd plan review is needed:
                                                                                50% of
 A-G.51                Expedited Plan Check                                                  Critical
                                                                               permit fee
                       Inspection-Increased fees: Where a permitted
                       item fails initial and reinspection, a subsequent
 A-G.52                                                                         $150.00      Critical
                       reinspection fee is charged for each additional
                       inspection.


Attachment A - Permitting and Inspections Fee Schedule                       Page 163 of 173                                  February 25, 2011
                                        The City of Sioux Falls Financial System Software Consulting Project
                                                           List of Functional and Technical Requirements


                                                Appendix G. Permitting and Inspections Fee Schedules
                                                                                                       Vendor
 Req #       Ref #                   Description of Fee                      Fee        Criticality   Response   Comments
                       After-hours inspection fees shall be based upon
                                                                           Inspectors
 A-G.53                current inspector overtime rates with a two-hour                  Critical
                                                                              rate
                       minimum.
                       Bowling alley or pin refinishing and commercial
 A-G.54                floor finishing using flammable liquids.             $40.00       Critical

                      Fire alarm remote monitoring: Leased line, digital
 A-G.55                                                                     $30.00       Critical
                      communicator
Fire alarms systems, new and existing equipment installation and/or
modification:
 A-G.56               Conventional control panel                            $20.00       Critical
 A-G.57               Addressable/intelligent control panel                 $30.00       Critical
 A-G.58               Signal expanders/power supplies (each)                $20.00       Critical
 A-G.59               Plus; for each initiation or alarm device              $2.00       Critical
 A-G.60               Plus; each additional floor                           $30.00       Critical
 A-G.61               Minimum fee for a fire detection system               $75.00       Critical
Flammable or combustible liquids tank or appurtenances, new
installations:
 A-G.62               Per storage tank                                      $50.00       Critical
 A-G.63               Plus, per foot of liquid containing pipe               $0.35       Critical
 A-G.64               Minimum fee for any work                              $75.00       Critical
Flammable or combustible liquids tank or appurtenances, alterations
or repairs:
 A-G.65               Cathodic protection, per tank installation            $15.00       Critical
 A-G.66               Replace liquid containing pipe, per foot              $35.00       Critical
 A-G.67               Overfill protection, per tank installation            $15.00       Critical
 A-G.68               Leak detection, per tank installation                 $15.00       Critical
 A-G.69               Diking update or repair                               $25.00       Critical
 A-G.70               Minimum fee for any work                              $75.00       Critical
Flammable or combustible liquids tank removal:
 A-G.71               Cathodic protection, per tank installation            $35.00       Critical
 A-G.72               Replace liquid containing pipe, per foot              $30.00       Critical
 A-G.73               Overfill protection, per tank installation            $75.00       Critical
                      Additional time due to site contamination or site
 A-G.74                                                                     $35.00       Critical
                      assessment need (charge per hour)



Attachment A - Permitting and Inspections Fee Schedule                     Page 164 of 173                                  February 25, 2011
                                        The City of Sioux Falls Financial System Software Consulting Project
                                                            List of Functional and Technical Requirements


                                                 Appendix G. Permitting and Inspections Fee Schedules
                                                                                                         Vendor
 Req #        Ref #                  Description of Fee                       Fee         Criticality   Response   Comments
LPG tank or appurtenances, new installations:
 A-G.75               Per storage tank                                       $35.00        Critical
 A-G.76               Plus, per vaporizer                                    $30.00        Critical
 A-G.77               Minimum fee for any work                               $75.00        Critical
LPG tank removal:
 A-G.78               Per storage tank                                       $35.00        Critical
Nonsprinkler extinguishing system:
 A-G.79                                                                      $75.00        Critical
                       Dry or wet chemical system (per coverage area)
 A-G.80                Clean agent system (per coverage area/room)           $75.00        Critical
Open burning:
 A-G.81                Minimum fee                                           $40.00        Critical

 A-G.82                Plus; Costs associated with fire rescue equipment   hourly rates    Critical
                       & personnel standby when required
Pyrotechnic
 A-G.83                Pyrotechnic or open flame use, on stage.              $40.00        Critical

 A-G.84                Plus; Costs associated with fire rescue equipment   hourly rates    Critical
                       & personnel standby when required
 A-G.85                Pyrotechnic or fireworks use, outside displays        $40.00        Critical

 A-G.86                Plus; Costs associated with fire rescue equipment   hourly rates    Critical
                       & personnel standby when required
Sprinker systems:
 A-G.87                Per head                                               $1.00        Critical
 A-G.88                Plus; dry, pre-action, deluge and other types.      hourly rates    Critical
 A-G.89                Or wet types                                          $45.00        Critical
 A-G.90                Minimum fee.                                          $75.45        Critical
 A-G.91                Plus, each additional floor                           $50.00        Critical
Standpipes:
 A-G.92                Each standpipe riser                                  $20.00        Critical
 A-G.93                Minimum fee                                           $75.00        Critical
 A-G.94                Tent or air supported structure                       $40.00        Critical
 A-G.95                Use of explosives such as dynamite                    $40.00        Critical


Attachment A - Permitting and Inspections Fee Schedule                      Page 165 of 173                                   February 25, 2011
                                            The City of Sioux Falls Financial System Software Consulting Project
                                                             List of Functional and Technical Requirements


                                                      Appendix G. Permitting and Inspections Fee Schedules
                                                                                                        Vendor
 Req #       Ref #                        Description of Fee                   Fee       Criticality   Response       Comments
                        Any other operation requiring a permit not covered
 A-G.96                                                                       $40.00       Critical
                        by this schedule
Fire Dept. inspection for licenses issued by other city departments:

A-G.97                  Alcoholic beverage licenses (off-sale)               $20.00       Critical
A-G.98                  Alcoholic beverage licenses (on-sale)                $35.00       Critical
A-G.99                  Auction stores                                       $24.00       Critical
A-G.100                 Bowling alleys                                       $24.00       Critical
A-G.101                 Circuses, carnivals, shows                           $29.00       Critical
A-G.102                 Convalescent homes                                   $44.00       Critical
A-G.103                 Daycare centers (state licenses)                     $24.00       Critical
A-G.104                 Group homes (state licenses)                         $24.00       Critical
A-G.105                 Hospitals                                            $130.00      Critical
A-G.106                 Manufactured home parks                              $30.00       Critical
A-G.107                 Plus, per unit                                        $0.50       Critical
A-G.108                 Restaurants (no beverage license)                    $24.00       Critical
A-G.109                 Skating rinks                                        $24.00       Critical
A-G.110                 Shooting galleries                                   $24.00       Critical
A-G.111                 Tattoo establishment                                 $24.00       Critical
A-G.112                 Theaters                                             $24.00       Critical
                        The fee for any other establishment requiring a fire
A-G.113                 department inspection not included                   $24.00       Critical
                        in the above list
                                                  Public Works Dept. - Permits & Inspection Fees - Code Sect. 23-30
A-G.114      23.30.3    Wastewater discharge                                 $50.00       Critical
A-G.115         a.      Part I                                               $50.00       Critical
A-G.116         b.      Part II                                              $100.00      Critical
A-G.117      23.30.4    Wastewater discharge permit development fee.         $50.00       Critical
A-G.118        a.       Industrial user                                      $300.00       Critical
A-G.119        b.       Significant industrial user                          $400.00       Critical
A-G.120        c.       Categorical process (each)                           $200.00       Critical
A-G.121        d.       Liquid waste generator                               $100.00       Critical
A-G.122      23.30.5    Wastewater discharge permit modification fee         $100.00       Critical



Attachment A - Permitting and Inspections Fee Schedule                       Page 166 of 173                                     February 25, 2011
                                            The City of Sioux Falls Financial System Software Consulting Project
                                                              List of Functional and Technical Requirements


                                                      Appendix G. Permitting and Inspections Fee Schedules
                                                                                                          Vendor
 Req #       Ref #                        Description of Fee                     Fee       Criticality   Response   Comments
A-G.123    23.30.6   Wastewater discharge permit reissuance fee                $100.00       Critical
Wastewater discharge permit annual maintenance fee:
A-G.124     23.30.7.a   Industrial user                                        $100.00       Critical
A-G.125     23.30.7.b   Significant industrial user                            $200.00       Critical
A-G.126     23.30.7.c   Categorical process (each)                             $100.00       Critical
A-G.127     23.30.7.d   Liquid waste generator                                  $20.00       Critical
Wastewater discharge permit inspection fees:
A-G.128    23.30.8.a.1 Compliance inspection: Industrial User                   $50.00       Critical
A-G.129    23.30.8.a.2 Compliance inspection: Significant industrial user       $75.00       Critical
A-G.130    23.30.8.a.3 Compliance inspection: Categorical process               $25.00       Critical
A-G.131    23.30.8.a.4 (each)
                       Compliance inspection: Liquid waste generator            $20.00       Critical
A-G.132    23.30.8.b.1 Site Inspections: Industrial user                        $25.00       Critical
A-G.133    23.30.8.b.2 Site inspections: Significant industrial user            $40.00       Critical
A-G.134    23.30.8.b.3 Site inspections: Liquid waste generator                 $10.00       Critical
A-G.135     23.30.8.c   Compliance monitoring inspections                       $50.00       Critical
                        Industrial Users located in areas controlled by an
                        interjurisdictional agreement or located outside of
A-G.136     23.30.9                                                            1.5 times     Critical
                        the city limits shall be assessed a fee rate that is
                        1.5 times the fees listed above.
Garbage hauler, business, commercial:
A-G.137                 Initial year or part of year.                          $100.00       Critical
A-G.138                 Annual fee, before expiration.                          $50.00       Critical
                        Annual fee, within 30 days after expiration. Thirty
A-G.139                 days after expiration, the license will be             $100.00       Critical
                        automatically revoked
A-G.140                 Transfer fee for transfer of the business license.     $100.00       Critical




Attachment A - Permitting and Inspections Fee Schedule                         Page 167 of 173                                 February 25, 2011
                                     The City of Sioux Falls Financial System Software Consulting Project
                                                  List of Functional and Technical Requirements

                                           Appendix H. Business License & Exam Fee Schedules
                                                                                                      Vendor
 Req #       Ref #                  Description of Fee                       Fee       Criticality   Response     Comments
                                                 City Attorney's Office - License & Fees - Code Sect. 23-22
 A-H.1     23.22.001   Auctioneers - per year                                 $25.00       Critical
 A-H.2     23.22.002   Bowling alley - per year, per establishment            $100.00      Critical
 A-H.3     23.22.003   Circuses, carnivals, and shows - per engagement     $100.00       Critical
                       Fortuneteller, clairvoyant, and other related - per
 A-H.4     23.22.004                                                         $35.00       Critical
                       year
 A-H.5     23.22.005   Pawnbroker - per year                                 $50.00       Critical
 A-H.6     23.22.006   Ice or roller skating rinks - per year                $50.00       Critical
 A-H.7     23.22.007   Shooting galleries - per week                         $15.00       Critical
 A-H.8     23.22.007   Shooting galleries - per year                         $50.00       Critical
                       Motion picture theaters, 500 or less seats or
 A-H.9     23.22.008                                                         $50.00       Critical
                       seating capacity (per theater or total)
                       Motion picture theaters, 501 - 1,000 seats or
 A-H.10    23.22.008                                                         $75.00       Critical
                       seating capacity (per theater or total)
                       Motion picture theaters, 1,001 - 1,500 seats or
 A-H.11    23.22.008                                                        $100.00       Critical
                       seating capacity (per theater or total)
                       Motion picture theaters, 1,501 - 1,750 seats or
 A-H.12    23.22.008                                                        $175.00       Critical
                       seating capacity (per theater or total)
                       Motion picture theaters, 1,751 - 2,000 seats or
 A-H.13    23.22.008                                                        $200.00       Critical
                       seating capacity (per theater or total)
                       Motion picture theaters, 2,000 or more seats or
 A-H.14    23.22.008                                                        $225.00       Critical
                       seating capacity (per theater or total)
 A-H.15    23.22.009   Vehicles for hire - 1st vehicle per year              $50.00       Critical
 A-H.16    23.22.009   Vehicles for hire - each additional vehicle           $25.00       Critical
 A-H.17    23.22.010   Livery Vehicles - 1st vehicle per year                $50.00       Critical
 A-H.18    23.22.010   Livery Vehicles - additional vehicles                 $10.00       Critical
 A-H.19    23.22.011   Escort services - per year                           $100.00       Critical
 A-H.20    23.22.012   Escort - per year                                     $50.00       Critical
 A-H.21    23.22.013   Escort runner - per year                              $50.00       Critical
 A-H.22    23.22.014   Dealer in Precious metals & gems - per year           $25.00       Critical
                                             Parks, Recreation and Forestry - License & Fees - Code Sect. 23-23
 A-H.23    23.23.001   Arborist - exam application fee                       $35.00       Critical



Attachment A - Business Licensing Fee Schedule                           168 of 173                                     February 25, 2011
                                       The City of Sioux Falls Financial System Software Consulting Project
                                                    List of Functional and Technical Requirements


 A-H.24                Arborist - License fee - per year                  $17.50       Critical
                                            Planning and Building Services License & Fees - Code Sect. 23-24
Biennial Fees
           23.24.001   Electricians
 A-H.25        a.      Electrical contractor                              $200.00      Critical
 A-H.26                Renewal                                            $100.00      Critical
 A-H.27        b.      Inactive electrical contractor                      $10.00      Critical
 A-H.28        c.      Class B electrician, new                           $200.00      Critical
 A-H.29                Renewal                                            $100.00      Critical
 A-H.30        d.      Journeyman electrician                              $40.00      Critical
 A-H.31                Renewal                                             $40.00      Critical
 A-H.32        e.      Sign wiring contractor, new                        $200.00      Critical
 A-H.33                Renewal                                            $100.00      Critical
 A-H.34        f.      Class I maintenance, new                           $200.00      Critical
 A-H.35                Renewal                                            $100.00      Critical
 A-H.36        g.      Class II maintenance, new                          $200.00      Critical
 A-H.37                Renewal                                            $100.00      Critical
 A-H.38        h.      Fire alarm contractor, new                         $200.00      Critical
 A-H.39                Renewal                                            $100.00      Critical
 A-H.40        i.      Apprentice electrician                              $20.00      Critical
 A-H.41                Renewal                                             $20.00      Critical
           23.24.002   Mechanical
 A-H.42        a.      Mechanical contractor, new                         $200.00      Critical
 A-H.43                Renewal                                            $100.00      Critical
 A-H.44        b.      Master mechanic                                    $100.00      Critical
 A-H.45                Renewal                                             $50.00      Critical
 A-H.46        c.      Refrigeration contractor - new                     $200.00      Critical
 A-H.47                Renewal                                            $100.00      Critical
 A-H.48        d.      Fireplace contractor - new                         $200.00      Critical
 A-H.49                Renewal                                            $100.00      Critical
 A-H.50        e.      Inactive master mechanic                            $10.00      Critical
 A-H.51                Renewal                                             $10.00      Critical
           23.24.003   Plumbers
 A-H.52        a.      Master plumber, new                                $200.00      Critical



Attachment A - Business Licensing Fee Schedule                         169 of 173                              February 25, 2011
                                     The City of Sioux Falls Financial System Software Consulting Project
                                                  List of Functional and Technical Requirements

 A-H.53                Renewal                                             $100.00       Critical
 A-H.54        b.      Journeyman plumber, new                              $40.00       Critical
 A-H.55                Renewal                                              $40.00       Critical
 A-H.56                Apprentice registration                              $20.00       Critical
 A-H.57        c.      Landscape irrigation, new                           $200.00       Critical
 A-H.58                Renewal                                             $100.00       Critical
Triennial Fees
           23.24.004   Residential Building
 A-H.59        a.      Residential building contractor, new                  $300.00       Critical
 A-H.60        b.      Renewal                                               $150.00       Critical
 A-H.61        c.      Inactive construction supervisor                       $25.00       Critical
                                                  Zoning enforcement License & Fees - Code Sect. 23-24
 A-H.62        1       Manufactured home park - per year                     $100.00       Critical
 A-H.63        2       Advertising signs - per year                          $200.00       Critical
                                                  License & Fees issued by Sr. Planner - Code Sect. 23-24
 A-H.64        1       Vendor - per year                                      $35.00       Critical
                                                 Public Health Director - License & Fees - Code Sect. 23-25
                           Annual Flat Fee
 A-H.65    23.25.001   Convalescent homes - annual                            $10.00       Critical
           23.25.002   Food Processing and Sales
 A-H.67        a.    Grocery Store greater than 250 sqft                   $126.00       Critical
 A-H.68              Grocery Store equal to or less than 250 sqft           $64.00       Critical
 A-H.69       b.     Food Processing                                       $126.00       Critical
              c.     Additional fee based on square footage
 A-H.70      c.1     Area less than 1,000 sqft                               $0.00       Critical
 A-H.71      c.2     1,000 to 5,000 sqft                                    $64.00       Critical
 A-H.72      c.3     Over 5,000 sqft                                       $126.00       Critical
          Plan Review for new or remodeled food services
           23.25.003   Food Service Establishments
 A-H.73        a.     0 - 2,500 sqft                                        $36.00       Critical
 A-H.74               2,501 - 5,000                                        $145.00       Critical
 A-H.75               5,001 and above                                      $210.00       Critical
           Annual License Fees & Discount - Food service
 A-H.76       b.      0 - 2,500 sqft                                       $126.00       Critical


Attachment A - Business Licensing Fee Schedule                          170 of 173                            February 25, 2011
                                       The City of Sioux Falls Financial System Software Consulting Project
                                                    List of Functional and Technical Requirements

 A-H.77                2,501 - 5,000                                         $188.00       Critical
 A-H.78                5,001 and above (for 1 food prep area)                $252.00       Critical
                       5,001 and above - for each additional food prep
 A-H.79                                                                       $64.00       Critical
                       area
                       License DISCOUNT based on prior year
 A-H.80                compliance. If all prior year Inspections average      $30.00       Critical
                       out to 94% or better, discount is applied.
             Annual License Fee Penalty - Food service
                      Penalty - renewals received past the Dec 31st
 A-H.81        c.                                                             $50.00       Critical
                      deadline
 A-H.82    23.25.004 Reserved for future                                      $0.00        Critical
                         Annual License Fee
 A-H.83    23.25.005   Hospital                                               $10.00       Critical
 A-H.84    23.25.006   Pest control, extermination, fumigation                $10.00       Critical
 A-H.85    23.25.007   Reserved for future                                     $0.00       Critical
 A-H.86    23.25.008   Reserved for future                                    $0.00        Critical
 A-H.87    23.25.009   Tattoo establishment                                  $120.00       Critical
 A-H.88    23.25.010   Tattoo artist                                          $42.00       Critical
                        Temporary event fee
 A-H.89     23.25.2.   Temporary event fee                                    $22.00       Critical
                                                        Police Dept. - License Fees - Code Sect. 23-26
 A-H.90     23.26.1.   Vehicle for hire driver - annual fee                   $35.00       Critical
 A-H.91     23.26.2.   Airport authority security officer - annual            $50.00       Critical
                                                         Fire Dept. - License Fees - Code Sect. 23-27
 A-H.92     23.27.1    Aircraft repair hangars                                $50.00       Critical
 A-H.93     23.27.2    Dry cleaning operation                                 $50.00       Critical
 A-H.94     23.27.3    Dust producing operations                              $50.00       Critical
 A-H.95     23.27.4    Explosives                                           $50.00         Critical
 A-H.96     23.27.5    Fireworks wholesaler                                 $50.00         Critical
                       Flammable and combustible finishes, spraying
 A-H.97     23.27.6                                                         $50.00         Critical
                       and dipping
                       Flammable and combustible liquid bulk storage. Total storage
            23.27.7
                       capacity;


Attachment A - Business Licensing Fee Schedule                             171 of 173                         February 25, 2011
                                         The City of Sioux Falls Financial System Software Consulting Project
                                                      List of Functional and Technical Requirements

 A-H.98                1,000 to 5,000                                          $40.00    Critical
 A-H.99                5,001 to 10,000                                         $50.00    Critical
A-H.100                10,001 to 20,000                                        $60.00    Critical
A-H.101                20,001 to 40,000                                        $70.00    Critical
A-H.102                40,001 to 100,000                                       $80.00    Critical
A-H.103                100,001 to 500,000                                     $105.00    Critical
A-H.104                500,001 and over                                       $135.00    Critical
            23.27.8    Flammable and combustible liquids--retail dealers.
A-H.105                Service station up to four dispensing devices           $40.00    Critical
A-H.106                Service station over four dispensing devices            $50.00    Critical
A-H.107     23.27.9    Fruit ripening                                          $50.00    Critical
           23.27.10    Garages for repair of motor vehicles.
A-H.108                Up to four bays                                         $40.00    Critical
A-H.109                Over four bays                                          $50.00    Critical
A-H.110    23.27.11    Heliport/helistop                                       $50.00    Critical
           23.27.12    LPG bulk storage
A-H.111                1,000 to 5,000                                          $40.00    Critical
A-H.112                5,001 to 10,000                                         $50.00    Critical
A-H.113                10,001 to 20,000                                        $60.00    Critical
A-H.114                20,001 to 40,000                                        $70.00    Critical
A-H.115                40,001 to 100,000                                       $80.00    Critical
A-H.116                100,001 to 500,000                                     $105.00    Critical
A-H.117                500,001 and over                                       $135.00    Critical
           23.27.10    Liquefied petroleum retail dealer.
A-H.118                Up to four dispensing devices                           $40.00    Critical
A-H.119                Over four dispensing devices                            $50.00    Critical
A-H.120    23.27.11    Lumberyard                                          $50.00      Critical
A-H.121    23.27.12    Tire recapping                                      $50.00      Critical
                                                  Public Works Dept. - License Fees - Code Sect. 23-30
A-H.122     23.30.1    Liquid waste haulers.                                   $50.00    Critical


Attachment A - Business Licensing Fee Schedule                              172 of 173                          February 25, 2011
                                        The City of Sioux Falls Financial System Software Consulting Project
                                                     List of Functional and Technical Requirements

A-H.123     23.30.2    Liquid waste coupon.                                     $15.00    Critical
           23.30.10    Garbage hauler, business, commercial.
A-H.124                Initial year or part of year.                           $100.00    Critical
A-H.125                Annual fee, before expiration.                           $50.00    Critical
                       Annual fee, within 30 days after expiration. Thirty
A-H.126                days after expiration, the license will be              $100.00    Critical
                       automatically revoked
A-H.127                Transfer fee for transfer of the business license.      $100.00    Critical
                       Reissuance fee for return of a business to the
A-H.128                                                                         $50.00    Critical
                       previous owner.
                       Hauling unit, per unit, in addition to the business
A-H.129                                                                         $25.00    Critical
                       license fee.
A-H.130    23.30.11    Recyclable collector - annual                            $25.00    Critical
A-H.131    23.30.12    Recycling collection facility - annually                 $50.00    Critical
A-H.132    23.30.13    Recycling processing facility. - annually                $50.00    Critical
                       Solid waste or regulated medical waste transfer or
A-H.133    23.30.14                                                            $250.00    Critical
                       treatment facility or a solid waste
A-H.134    23.30.15    Private landfill operation - annually                    $30.00    Critical
A-H.135    23.30.16    Building mover - annually                               $200.00    Critical
           23.30.17    Medical waste hauler
A-H.136                Initial year or part of year.                           $200.00    Critical
                       Hauling unit, per unit, in addition to the business
A-H.137                                                                         $50.00    Critical
                       license fee.
A-H.138                Annual fee, before expiration                           $100.00    Critical
                       Annual fee, within 30 days after expiration. Thirty
A-H.139                days after expiration, the license will be              $200.00    Critical
                       automatically revoked
A-H.140                Transfer fee for transfer of the business license.      $100.00    Critical




Attachment A - Business Licensing Fee Schedule                               173 of 173                        February 25, 2011

				
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