expense_report

					                                                           UNCF SPECIAL PROGRAMS CORPORATION
                                               TRAVEL AND SUBSISTENCE MONTHLY EXPENSE REPORT

                    EMPLOYEE'S NAME                          POSITION                              PERIOD ENDED                       EXPENSE REPORTS ARE DUE WITHIN FIVE BUSINESS
                                                                                                                                      DAYS FOLLOWING THE RELATED TRAVEL.
                                                                                                                                      REIMBURSEMENTS WILL NOT BE MADE FOR EXPENSE
                                                                                                                                      REPORTS RECEIVED AFTER THIS TIME PERIOD.
PROGRAM:                                                               DATE PREPARED:


   DATE
             BUSINESS PURPOSE & DESTINATIONS   AIRPLANE      CAR                    MILES 'X' 50   PARKING &   OTHER                                                            Conferences
                         TO/FROM               TICKETS      RENTAL     # OF MILES     CENTS          TOLLS     charges    TIPS     LODGING      INCIDENTALS      PER DIEM       and Meetings      TOTAL


                                                                                                                                                                                                         0.00
                                                                                                                                                                                                         0.00
                                                                                                                                                                                                         0.00
                                                                                                                                                                                                         0.00
                                                                                                                                                                                                         0.00
                                                                                                                                                                                                         0.00
                                                                                                                                                                                                         0.00
                                                                                                                                                                                                         0.00
                                                                                                                                                                                                         0.00
                                                                                                                                                                                                         0.00
                                                                                                                                                                                                         0.00
                                                                                                                                                                                                         0.00
                                                                                                                                                                                                         0.00
                                                                                                                                                                                                         0.00
                                                                                                                                                                                                         0.00
                                                                                                                                                                                                         0.00
                                                                                                                                                                                                         0.00
                                                                                                                                                                                                         0.00
                                                                                                                                                                                                         0.00
                                                                                                                                                                                                         0.00
                                                                                                                                                                                                         0.00
            TOTAL                                   0.00        0.00         0.00           0.00        0.00       0.00     0.00         0.00             0.00           0.00           0.00             0.00


                                                                                    BUDGET TO BE CHARGED
                                                                                                                                   AMOUNT
                                                                       PROGRAM

ORIGINAL RECEIPTS MUST BE ATTACHED FOR EACH EXPENSE FOR PROMPT PAYMENT
                                                                                                                                     TOTAL MONTHLY EXPENSES:                                             0.00
                                                              APPROVED BY                                 APPROVED BY                      *LESS CASH ADVANCE:                                           0.00
SIGNATURE OF EMPLOYEE                                       PROGRAM DIRECTOR                        PRESIDENT / VICE PRESIDENT             AMOUNT DUE COMPANY:                                           0.00

                                                                                                                                                AMOUNT DUE EMPLOYEE:                                     0.00


                                                                                                                                    *All advance funds must be accounted for in full. Failure to do so may
                                                                                                                                    result in any unaccounted for advances being deducted against
                                                                                                                                    employee's next paycheck.




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AL PROGRAMS CORPORATION
                                                                A    -   MEALS
                                                                                                   BUS. RELATION   AMOUNT
     DATE      NAME OF ESTAB.   BUSINESS PURPOSE - SPECIFIC REASONS MUST BE PROVIDED   ATTENDEES




                                                                B    -   OTHER                                     AMOUNT
     DATE                                                           EXPLANATION




                                                           Page 2
                                                                                                  FOOT NOTES
NUMBER
  (1)    Enter employees name
  (2)    Indicate job title
  (3)    Enter the months for which the expense report covers
  (4)    Name of program(s) for which this expense report covers
  (5)    Date the report is being prepared
  (6)    Airplane tickets: With exception of tickets paid for by the employee, the cost of tickets paid for by UNCFSP travel agency should not be included. However, the itinerary should be attached.
  (7)    Mileage should only be entered if you are using your personal car; the rate is calculated automatically; include a Mapquest (or similar) mileage calculator for support of miles listed
  (8)    Other Fares: Would consist of train, bus and taxi fares
  (9)    Incidentals: Would include miscellaneous items such as: supplies, postage and any uncategorized items
 (10)    Per Diem rates are based on the Federal Travel Regulations (http://policyworks.gov/org/main/mt/homepage/mtt/perdiem/perd04d.html ) A copy of the applicable page should be included for support.
 (11)    Credit card charges to be reimbursed by UNCFSP should have supporting documentation
 (12)    Expense reports for program staff must be approved by the Program Director; the Program Director's report must be approved by the President or Vice President
 (13)    If the budget code to be charged is other than the regular program budget, make sure the amount and the budget code to be charged is indicated
 (14)    With the exception of the two mileage columns, the expense categories can be changed to the program's applicable expense category




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posted:8/21/2012
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