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					                                                             Semester Budget Form
                                                               Fall Semester 2012

Name of Organization                           Engineers Without Borders                   Appropriated Account                       17-15-00

Name and Title of Person
Preparing Budget                               Hannah McGary, Treasurer                    E-Mail                                 hmcgary@smu.edu


Phone Number                                         214-642-2060


Please follow the listed guidelines as you complete you budget request:

Step 1         Answer the questions about your organization in the General Information tab.

Step 2         In the Event-Program tabs, list the event/program you would like to request funds for in the Fall Semester. Then, give a brief explanation of each expenditure
               your organization will need for that particular event/program. Following that, fill out the dollar amount requested for each expenditure.

Step 3         In the Miscellaneous Supplies tab, list any administrative/general expenditures (e.g. copies, office supplies, etc.) that are needed.

Step 4         Double-check the totals on the Summary tab, and print and sign only that page. Please return that page to the Comptroller's Office on the third floor of Hughes-Trigg in the SAMSA.

Step 5         Save file as "ORGANIZATIONNAME.xls" where you have inserted your organization's name in the file name where appropriate, and email completed budget to
               studentsenate@smu.edu.

                           ** Budgets submitted past the March 23rd deadline will be penalized using the following breakdown:
                                                                      1st Day: 10%
                                                                     2nd Day: 15%
                                                        3rd Day: Your budget will not be accepted.
                                                                                   Semester Budget F
                                                                                     Fall Semester 20
                                                                                    General Informat

Estimated SMU Membership (including students, faculty, staff, etc.):       75

Purpose and Goals of the Organization:                                     Engineers Without Borders
                                                                           implement sustainable solu
                                                                           engineering to bring educa




Does your group maintain a checking account?                                      Yes

If yes, current amount?                                                    2459

What is the source of these funds?                                         See fundraising initiatives l




Does your group get financial support from fundraising, donations, etc.?          Yes

If yes, how much?                                                          24553

What is the source of these funds?                                         Solicitation letters sent ove
                                                                           Various presentations to co
                                                                           Grants and Matched Funds
                                                                           (Note: a portion of these fu

Does your group collect dues from members?                                        Yes

If yes, how much?

What are the dues used for?




Event/Program Priority (indicate in order)                                 1. Fundraising Meeting/ Ho
                                                                           2. EWB South Central Regio
                                                                           3. Local Project Implement
                                                                           4.
5.
6.
7.
8.
   Semester Budget Form
     Fall Semester 2012
    General Information




ineers Without Borders-SMU is a non-profit student organization that partners with disadvantaged communities to
lement sustainable solutions to community problems. Driven EWB-SMU students and leaders use transformational
 neering to bring education and hope to life through compassionate action.




                           No




fundraising initiatives listed below




                           No




citation letters sent over the holidays, World Water Day Campaign held in the Spring
 ous presentations to companies and key leadership in the Dallas area
nts and Matched Funds awarded by EWB-USA when we contribute to their general funds
te: a portion of these funds are kept in our EWB-USA account that is specific for our Guatemala project expenses)

                           No




undraising Meeting/ Holiday Party
WB South Central Regional Conference
ocal Project Implementation
 communities to
ransformational




ect expenses)
                                              Semester Budget Form
                                                Fall Semester 2012
                                           Event/Program Breakdown 1

Event/Program Name:          Fundraising Meeting/ Holiday Party

Description of Expenditure                                                                Amount

Solicitation Materials (envelopes, letter printing, thank you notes)                  $       470.00

Postage (for sending letters, thank you notes, & forwarding some checks to EWB-USA)   $       135.00

Annual Newsletters (professional printing $500/1000, copy-write & graphic design)     $       600.00

Gingerbread houses                                                                    $        50.00

Additional refreshments                                                               $        50.00

                                                                                      $            -

                                                                                      $            -

                                                                                      $            -

                                                                                      $            -

                                                                                      $            -

                                                                                      $            -

                                                                                      $            -

                                                                                      $            -
        $       -

        $       -

        $       -

        $       -

        $       -

        $       -

        $       -


Total   $   1,305.00
Committee Use

$          -

$          -

$          -

$          -

$          -

$          -

$          -

$          -

$          -

$          -

$          -

$          -

$          -
$   -

$   -

$   -

$   -

$   -

$   -

$   -


$   -
                                             Semester Budget Form
                                               Fall Semester 2012
                                          Event/Program Breakdown 2

Event/Program Name:          EWB South Central Regional Conference

Description of Expenditure                                                Amount

Travel expenses (gas)                                                 $       125.00

Lodging (1 room, 2 nights)                                            $       300.00

Conference fees ($80/person for 4 attendees)                          $       320.00

                                                                      $            -

                                                                      $            -

                                                                      $            -

                                                                      $            -

                                                                      $            -

                                                                      $            -

                                                                      $            -

                                                                      $            -

                                                                      $            -

                                                                      $            -
        $      -

        $      -

        $      -

        $      -

        $      -

        $      -

        $      -


Total   $   745.00
Committee Use

$       125.00

$       250.00

$       320.00

$          -

$          -

$          -

$          -

$          -

$          -

$          -

$          -

$          -

$          -
$      -

$      -

$      -

$      -

$      -

$      -

$      -


$   695.00
                                              Semester Budget Form
                                                Fall Semester 2012
                                           Event/Program Breakdown 3

Event/Program Name:          Local Project Implementation

Description of Expenditure                                                           Amount

Survey and Construction Drawings through Huitt-Zollars (at a negotiated price)   $      2,000.00

Construction Materials (cement, rebar, miscellaneous supplies)                   $      1,500.00

                                                                                 $            -

                                                                                 $            -

                                                                                 $            -

                                                                                 $            -

                                                                                 $            -

                                                                                 $            -

                                                                                 $            -

                                                                                 $            -

                                                                                 $            -

                                                                                 $            -

                                                                                 $            -
        $       -

        $       -

        $       -

        $       -

        $       -

        $       -

        $       -


Total   $   3,500.00
Committee Use

$          -

$          -

$          -

$          -

$          -

$          -

$          -

$          -

$          -

$          -

$          -

$          -

$          -
$   -

$   -

$   -

$   -

$   -

$   -

$   -


$   -
                                Semester Budget Form
                                  Fall Semester 2012
                             Event/Program Breakdown 4

Event/Program Name:

Description of Expenditure                                   Amount

                                                         $            -

                                                         $            -

                                                         $            -

                                                         $            -

                                                         $            -

                                                         $            -

                                                         $            -

                                                         $            -

                                                         $            -

                                                         $            -

                                                         $            -

                                                         $            -

                                                         $            -
        $   -

        $   -

        $   -

        $   -

        $   -

        $   -

        $   -


Total   $   -
Committee Use

$          -

$          -

$          -

$          -

$          -

$          -

$          -

$          -

$          -

$          -

$          -

$          -

$          -
$   -

$   -

$   -

$   -

$   -

$   -

$   -


$   -
                                           Semester Budget Form
                                              Fall Semester 2012
                          Miscellaneous Supplies (includes copies, office supplies, etc.)

Event/Program Name:          Miscellaneous Supplies

Description of Expenditure                                                                      Amount

EWB-USA dues                                                                                $       500.00

Poster Printing (60 at $3/each)                                                             $       180.00

Business Cards for officers (necessary for fundraising efforts)                             $        75.00

Website maintenance & fees                                                                  $       150.00

                                                                                            $            -

                                                                                            $            -

                                                                                            $            -

                                                                                            $            -

                                                                                            $            -

                                                                                            $            -

                                                                                            $            -

                                                                                            $            -

                                                                                            $            -
        $      -

        $      -

        $      -

        $      -

        $      -

        $      -

        $      -


Total   $   905.00
Committee Use

$       500.00

$        90.00

$          -

$          -

$          -

$          -

$          -

$          -

$          -

$          -

$          -

$          -

$          -
$      -

$      -

$      -

$      -

$      -

$      -

$      -


$   590.00
                                                          Semester Budget Form
                                                            Fall Semester 2012

Name of Organization                  Engineers Without Borders                     Appropriated Account #          17-15-00


                                                                          SUMMARY
                                                                                                                Committee Use
                                        Event/Program Name                                      Requested         Budgeted

                                          Event/Program 1                                   $       1,305.00      $      -
                                          Event/Program 2                                   $         745.00      $   695.00
                                          Event/Program 3                                   $       3,500.00      $      -
                                          Event/Program 4                                   $            -        $      -
                                        Miscellaneous Supplies                              $         905.00      $   590.00
                                                                                  Total:    $      6,455.00       $ 1,285.00


*Email this file to studentsenate@smu.edu by Friday, March 23rd at 5:00pm.

*Questions? Please contact the Finance Committee chair at rfox@smu.edu, or call 214.768.4458.



Engineers Without Borders has applied for Students' Association funds for the fall semester.
In requesting these funds, the above named organization, the undersigned, and their predecessors and successors in interest
(hereafter referred to as "we") agree to abide by all restrictions and requirements placed on them by SA and the Finance Committee.
Should the organization receive funding, we realize that we will be held responsible for spending our allocation in accordance with its
budget and the Semester Budget Guidelines, as well as the Finance Committee Standards. We understand that failure to follow these
restrictions, requirements, or regulations promulgated by SA or the Finance Committee, the organization may lose its funding and
assured liability for any and all of its expenditures, regardless of whether SA has paid. In signing this, we further assert that our
organization holds no outside bank account and retains all of the organization's funds with the SA Comptroller's office.

                   President                                                       E-Mail tmiller@smu.edu
                   Treasurer                                                       E-Mail hmcgary@smu.edu

* Please save this file as "ORGANIZATIONNAME.xls" where you have inserted your organization's name in the file name where appropriate.

				
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