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					                                 Library Budget Accountability: Request and Financial Record
Repairs to the inventory of the library’s audiovisual and computer equipment performed by a commercial vendor or BCPS IT Customer Support Center
Equipment categories include, but not limited to, LCD projectors, computers, audio and visual cassette recorders, DVD players, listening centers, overhead
projectors. If the library media specialist is the Audiovisual Coordinator for the school, then budget requests for local funds to cover the costs of repair to the
entire school’s inventory of audiovisual equipment must be considered.
State collection anaysis data that supports your budget request.

State the goal, indicator, strategy in the Blueprint for Progress, the BCPS Master Plan, or School Improvement Plan supports. Include a short statement about the research.

School Name

                                                                                      Budget Account Name


                                                                       Contracted Services
Budget Account Number

                    1000 XXX 2240 0004 2834                        XXX = Your school agency code




                                                                                           Approved                        Actual Expenditure/Invoice Totals
                Budget Request and Encumbered Expenditures                                Budget Total
                                                                    Do Not Exceed
                                                                     Amount or                                  Invoice    Date             Invoice
                                                                                                                                                           Budget Balance
                                                     Requested      Encumbered                                 Reference Received            Total
Date                     Vendor Name                  Amount            Amt.                                    Number
                                                                                               $0.00                                                              $0.00
                                                                                               $0.00                                                              $0.00
                                                                                               $0.00                                                              $0.00
                                                                                               $0.00                                                              $0.00
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                                                                                               $0.00                                                              $0.00
                                                                                               $0.00                                                              $0.00
                                                                                               $0.00                                                              $0.00
                                 Library Budget Accountability: Request and Financial Record
Online database annual subscription license costs and automation software updates and technical support purposes for student use and instruction are
approved expenditures using this budget object code. Examples of online databases include eLibrary, America the Beautiful, New Book of Popular Science,
and others. Examples of automation software are Library Pro and Follett Circulation Plus.
State collection anaysis data that supports your budget request.

State the goal, indicator, strategy in the Blueprint for Progress, the BCPS Master Plan, or School Improvement Plan supports. Include a short statement about the research.

School Name

                                                                                      Budget Account Name


                                                                     Software License Fees
Budget Account Number

                    1000 XXX 2240 0004 2851                        XXX = Your school agency code




                                                                                           Approved                        Actual Expenditure/Invoice Totals
                Budget Request and Encumbered Expenditures                                Budget Total
                                                                    Do Not Exceed
                                                                     Amount or                                  Invoice    Date             Invoice
                                                                                                                                                           Budget Balance
                                                     Requested      Encumbered                                 Reference Received            Total
Date                     Vendor Name                  Amount            Amt.                                    Number
                                                                                               $0.00                                                              $0.00
                                                                                               $0.00                                                              $0.00
                                                                                               $0.00                                                              $0.00
                                                                                               $0.00                                                              $0.00
                                                                                               $0.00                                                              $0.00
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                                                                                               $0.00                                                              $0.00
                                                                                               $0.00                                                              $0.00
                                                                                               $0.00                                                              $0.00
                                 Library Budget Accountability: Request and Financial Record
Books, periodicals, CD-ROMs, DVD’s computer software, videocassettes, audiocassettes, and other media formats not yet defined by technological trends that
are intended for student or instructional use are approved expenditures using this budget object code. These books and media are centrally cataloged,
processed, organized, and managed by the school library media specialist, and as such, are reported annually in the Maryland State Department of Education
Library Annual Report. Expenditures for classroom sets of textbook materials such as almanacs, dictionaries, classroom libraries, etc., are not a valid expenditure
from school library media funds.
State collection anaysis data that supports your budget request.

State the goal, indicator, strategy in the Blueprint for Progress, the BCPS Master Plan, or School Improvement Plan supports. Include a short statement about the research.

School Name

                                                                                      Budget Account Name


                                                                                Library Books and Media
Budget Account Number

                    1000 XXX 2240 0004 3126                        XXX = Your school agency code




                                                                                           Approved                        Actual Expenditure/Invoice Totals
                Budget Request and Encumbered Expenditures                                Budget Total
                                                                    Do Not Exceed
                                                                     Amount or                                  Invoice    Date             Invoice
                                                                                                                                                           Budget Balance
                                                     Requested      Encumbered                                 Reference Received            Total
Date                     Vendor Name                  Amount            Amt.                                    Number
                                                                                               $0.00                                                              $0.00
                                                                                               $0.00                                                              $0.00
                                                                                               $0.00                                                              $0.00
                                                                                               $0.00                                                              $0.00
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                                                                                               $0.00                                                              $0.00
                                                                                               $0.00                                                              $0.00
                                                                                               $0.00                                                              $0.00
                                 Library Budget Accountability: Request and Financial Record
Subscription services to periodical information such as magazines and newspapers for student and instructional purposes are approved expenditures using this
budget object code. These subscriptions are managed by the library media specialist and are reported on the MSDE Annual State Report. These do not include
purchases of professional journals for exclusive use of curricular departments/grade levels.
State collection anaysis data that supports your budget request.

State the goal, indicator, strategy in the Blueprint for Progress, the BCPS Master Plan, or School Improvement Plan supports. Include a short statement about the research.

School Name

                                                                                      Budget Account Name


                                                                                  Subscriptions
Budget Account Number

                    1000 XXX 2240 0004 3145                        XXX = Your school agency code




                                                                                           Approved                        Actual Expenditure/Invoice Totals
                Budget Request and Encumbered Expenditures                                Budget Total
                                                                    Do Not Exceed
                                                                     Amount or                                  Invoice    Date             Invoice
                                                                                                                                                           Budget Balance
                                                     Requested      Encumbered                                 Reference Received            Total
Date                     Vendor Name                  Amount            Amt.                                    Number
                                                                                               $0.00                                                              $0.00
                                                                                               $0.00                                                              $0.00
                                                                                               $0.00                                                              $0.00
                                                                                               $0.00                                                              $0.00
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                                                                                               $0.00                                                              $0.00
                                                                                               $0.00                                                              $0.00
$0.00   $0.00
                                 Library Budget Accountability: Request and Financial Record
Supplies (consumable) and small equipment used by the library media specialist for administrative or instructional purposes are approved expenditures using this
budget object code. The following are examples, but not limited to similar types of supplies and equipment: bar codes labels, labels and label protectors, patron
cards, card/pockets, bar code scanner, computer storage supplies, projection lamps, bookmarks, library marketing materials, signage, computer peripherals,
memory, materials storage files/containers, and general office supplies.
State collection anaysis data that supports your budget request.

State the goal, indicator, strategy in the Blueprint for Progress, the BCPS Master Plan, or School Improvement Plan supports. Include a short statement about the research.

School Name

                                                                                      Budget Account Name


                                                             Classroom Supplies & Equipment <$1000
Budget Account Number

                    1000 XXX 2240 0004 3507                        XXX = Your school agency code




                                                                                           Approved                        Actual Expenditure/Invoice Totals
                Budget Request and Encumbered Expenditures                                Budget Total
                                                                    Do Not Exceed
                                                                     Amount or                                  Invoice    Date             Invoice
                                                                                                                                                           Budget Balance
                                                     Requested      Encumbered                                 Reference Received            Total
Date                     Vendor Name                  Amount            Amt.                                    Number
                                                                                               $0.00                                                              $0.00
                                                                                               $0.00                                                              $0.00
                                                                                               $0.00                                                              $0.00
                                                                                               $0.00                                                              $0.00
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                                                                                               $0.00                                                              $0.00
                                                                                               $0.00                                                              $0.00
                                                                                               $0.00                                                              $0.00
                                 Library Budget Accountability: Request and Financial Record
Replacement of equipment such as audiovisual, computers, library furniture used by students and staff in the library media center are approved expenditures
using this budget object code.
State collection anaysis data that supports your budget request.

State the goal, indicator, strategy in the Blueprint for Progress, the BCPS Master Plan, or School Improvement Plan supports. Include a short statement about the research.

School Name

                                                                                      Budget Account Name


                                              Equipment & Furniture - Replacement $1000 - $4999
Budget Account Number

                    1000 XXX 2240 0004 5530                        XXX = Your school agency code




                                                                                           Approved                        Actual Expenditure/Invoice Totals
                Budget Request and Encumbered Expenditures                                Budget Total
                                                                    Do Not Exceed
                                                                     Amount or                                  Invoice    Date             Invoice
                                                                                                                                                           Budget Balance
                                                     Requested      Encumbered                                 Reference Received            Total
Date                     Vendor Name                  Amount            Amt.                                    Number
                                                                                               $0.00                                                              $0.00
                                                                                               $0.00                                                              $0.00
                                                                                               $0.00                                                              $0.00
                                                                                               $0.00                                                              $0.00
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                                                                                               $0.00                                                              $0.00
                                                                                               $0.00                                                              $0.00
                                                                                               $0.00                                                              $0.00
                                 Library Budget Accountability: Request and Financial Record
Additional equipment such as audiovisual, computers, library furniture used by students and staff in the library media center are approved expenditures using this
budget object code.
State collection anaysis data that supports your budget request.

State the goal, indicator, strategy in the Blueprint for Progress, the BCPS Master Plan, or School Improvement Plan supports. Include a short statement about the research.

School Name

                                                                                      Budget Account Name


                                              Equipment and Furniture - Additional $1000 - $4999
Budget Account Number

                    1000 XXX 2240 0004 5535                        XXX = Your school agency code




                                                                                           Approved                        Actual Expenditure/Invoice Totals
                Budget Request and Encumbered Expenditures                                Budget Total
                                                                    Do Not Exceed
                                                                     Amount or                                  Invoice    Date             Invoice
                                                                                                                                                           Budget Balance
                                                     Requested      Encumbered                                 Reference Received            Total
Date                     Vendor Name                  Amount            Amt.                                    Number
                                                                                               $0.00                                                              $0.00
                                                                                               $0.00                                                              $0.00
                                                                                               $0.00                                                              $0.00
                                                                                               $0.00                                                              $0.00
                                                                                               $0.00                                                              $0.00
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                                                                                               $0.00                                                              $0.00
                                                                                               $0.00                                                              $0.00
                                                                                               $0.00                                                              $0.00
                                 Library Budget Accountability: Request and Financial Record
Additional equipment such as audiovisual, computers, library furniture used by students and staff in the library media center are approved expenditures using this
budget object code.
State collection anaysis data that supports your budget request.

State the goal, indicator, strategy in the Blueprint for Progress, the BCPS Master Plan, or School Improvement Plan supports. Include a short statement about the research.

School Name

                                                                                      Budget Account Name


                                                Equipment and Furniture - Replacement >$5,000
Budget Account Number

                    1000 XXX 2240 0004 5540                        XXX = Your school agency code




                                                                                           Approved                        Actual Expenditure/Invoice Totals
                Budget Request and Encumbered Expenditures                                Budget Total
                                                                    Do Not Exceed
                                                                     Amount or                                  Invoice    Date             Invoice
                                                                                                                                                           Budget Balance
                                                     Requested      Encumbered                                 Reference Received            Total
Date                     Vendor Name                  Amount            Amt.                                    Number
                                                                                               $0.00                                                              $0.00
                                                                                               $0.00                                                              $0.00
                                                                                               $0.00                                                              $0.00
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                                                                                               $0.00                                                              $0.00
                                                                                               $0.00                                                              $0.00
                                                                                               $0.00                                                              $0.00
                              Library Budget Accountability: Request and Financial Record
Additional equipment such as audiovisual, computers, library furniture used by students and staff in the library media center are approved expenditures using this
budget object code.
State collection anaysis data that supports your budget request.

State the goal, indicator, strategy in the Blueprint for Progress, the BCPS Master Plan, or School Improvement Plan supports. Include a short statement about the research.

School Name

                                                                                      Budget Account Name


                                                   Equipment and Furniture - Additional > $5,000
Budget Account Number

                    1000 XXX 2240 0004 5545                        XXX = Your school agency code




                                                                                           Approved                        Actual Expenditure/Invoice Totals
                Budget Request and Encumbered Expenditures                                Budget Total
                                                                    Do Not Exceed
                                                                     Amount or                                  Invoice    Date             Invoice
                                                                                                                                                           Budget Balance
                                                     Requested      Encumbered                                 Reference Received            Total
Date                     Vendor Name                  Amount            Amt.                                    Number
                                                                                               $0.00                                                              $0.00
                                                                                               $0.00                                                              $0.00
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posted:8/20/2012
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