ELK GROVE UNIFIED SCHOOL DISTRICT - DOC

Document Sample
ELK GROVE UNIFIED SCHOOL DISTRICT - DOC Powered By Docstoc
					                                Members of the Board
                                Jeanette J. Amavisca                                                    Dennis Brown
                                Pollyanna Cooper-LeVangie                                             Director, Purchasing
                                Priscilla S. Cox                                                            Services
                                Pamela A. Irey                                                            Ruth Dew
                                William H. Lugg, Jr.                                                 Purchasing Supervisor
                                Chet Madison, Sr.
                                Al Rowlett                                                              (916) 686-7773
                                                                                                      Fax: (916) 686-7779
                                  Student Support Center: 8431 Gerber Road, Sacramento, CA 95828




                                                  NOTICE TO BIDDERS



FOR:              AFTER SCHOOL PROGRAM PROVIDERS

RFP #:            510-11/12

OPEN:             June 29, 2011

TIME:             2:00 P.M.

Notice is hereby given that the Board of Education of the Elk Grove Unified School District, County of Sacramento, State
of California, will receive up to and not later than Wednesday @ 2:00 P.M. June 29, 2011, sealed proposals for After
School Program Providers and that such proposals shall be publicly opened at the Purchasing Department, Student
Support Center, 8431 Gerber Road, Sacramento, CA 95828, on the above date at the stated time.

A Mandatory Bidders Meeting will be scheduled on Thursday, June 23, 2011 @ 4:00 P.M. at the Elk Grove Unified
School District Board Room, 9510 Elk Grove-Florin Road, Elk Grove, CA 95624. All Mandatory Bidder Meetings
start promptly at the specified time. Late arrivals will not be admitted. Proposals will not be accepted from
providers not attending the Mandatory Bidders Meeting.

All documents will be available at the Mandatory Bidders Meeting and distributed at that time on Tuesday, June
23, 2011.

Elk Grove Unified School District requests proposals from qualified After School Providers for services, as outlined
in the After School Education and Safety (ASES) grant requirements.

The general purpose of the After School Safety and Education (ASES) program is to offer both an Education and
Literacy Component and an Educational Enrichment Component designed to complement the students’ regular
academic program, and provide a safe place for students every regular school day until at least 6:00 P.M.

Each proposal must conform and be responsive to this invitation; the information for bidders, specifications, and all other
documents comprising the pertinent contract documents, and submitted on the printed forms provided by Elk Grove
Unified School District.

All inquiries regarding this proposal must be submitted in writing to the Director of Purchasing Services, Student Support
Center @ 8431 Gerber Road, Sacramento, CA 95828 no later than Friday, June 24, 2011 at 5:00 P.M.


_______________________________________________________
Amelia C. Arrieta, Buyer, Purchasing Department

Published in The Elk Grove Citizen – June 3, 2011 and June 10, 2011




                                                                                                                         1
                           RFP TABLE OF CONTENTS



Pages

        Notice To Bidders………………………………………………………………… 1
        Table of Contents………………………………………………………………… 2
        Proposal Description and Requirements & Certified Assurances……………3-5
        List of Schools …………………………………………………………………… 6
        References………………………………………………………………………... 7
        Non-Collusion Affidavit…………………………………………………………... 8
        Notary Acknowledgement……………………………………………………….. 9
        Signature Page…………………………………………………………………… 10
        Proposal Content………………………………………………………………… 11-12
        Proposal/Scoring Review Rating Form………………………………………... 13
        Terms and Conditions…………………………………………………………… 14-18
        Fingerprinting and Criminal Background Check Declaration……………….. 19
        Schedule of Important Dates to Remember………………………………….. 20
        Appendix A – Budget Form…………………………………………………….. 21




                                                                               2
                     ELK GROVE UNIFIED SCHOOL DISTRICT
                                       RFP #510-11/12
                           REQUEST FOR PROPOSAL
                      AFTER SCHOOL PROGRAM PROVIDERS

         1.         AFTER SCHOOL EDUCATION and SAFETY RFP PROCESS


                                      BACKGROUND
  The After School Education and Safety (ASES) Program is the result of the 2002 voter
  approved initiative, Proposition 49. This proposition amended California Education Code (EC)
  8482 to expand and rename the former Before and After School Learning and Safe
  Neighborhood Partnerships Program. The ASES Program funds the establishment of local after
  school education and enrichment programs. These programs are created through partnerships
  between schools and local community resources to provide literacy, academic enrichment and
  safe constructive alternatives for students in kindergarten through ninth grade (K-9). Funding is
  designed to: (1) maintain existing before and after school program funding; and (2) provide
  eligibility to all elementary and middle schools that submit quality applications throughout
  California. The current funding level for the ASES program is $550 million.
A. PURPOSE
  To achieve the legislated ASES Program purpose, grantees must address locally identified
  goals, as described in their ASES applications, for the following two components that
  balance and complement each other and together provide an integrated and age-
  appropriate before and after school program.
  2. Education and Literacy Component

     Each program must include an educational and literacy component to provide tutoring
     and/or homework assistance in one or more of the following areas: language arts,
     mathematics, history, social science, computer training, or science. This educational
     component must support the school’s core curriculum, state standards, and should be
     developed in collaboration with school staff and program partners.
  2. Educational Enrichment Component

     In addition to the educational and literacy component, each program must include an
     enrichment component, which may include, but need not be limited to: fine arts,
     recreation, physical fitness, career/technical education, and prevention activities. Such
     activities might involve the arts, music, sports, recreation, career preparation activities,
     teen pregnancy, substance abuse prevention services, gang awareness activities,
     conflict resolution training, community service-learning, and other youth development
     activities based on student needs and interests.
B. PERFORMANCE MEASURES
  Performance measures are reported in the Annual Accountability Report and the semi-
  annual attendance reports. EC Section 8482.3(f)(10) requires that all grantees submit the
  following measures annually:
     1. Regular Day Attendance – School day attendance on an annual basis for each
        student in the after school program.

                                                                                               3
                 2. ASES Program Attendance – The grantee will report actual attendance in the after
                    school program.


                 3. Academic Performance: Pupil Standardized Testing and Reporting (STAR) Program
                    test scores.



          Assurances and Certifications

          The agency will comply and work collaboratively with EGUSD to uphold certified
          assurances

                                     Certified Assurances for an ASES Program
Initial

           Please initial by each assurance listed below to indicate that the applicant agency agrees
           to abide by and assure compliance with all ASES Program and state funding and legal
           requirements.
           To include an educational and literacy element designed to provide tutoring and/or homework
           assistance in one or more of the following core content subject areas: language arts,
           mathematics, history and social science, science, and computer training.
           To have an educational enrichment element that may include, but is not limited to, fine arts,
           recreation, physical fitness, and prevention activities. Such activities might involve the visual
           and performing arts, music, physical activity, health promotion, general recreation, career
           awareness and work preparation activities, community service-learning, and other youth
           development activities based on students’ needs and interests.
           To establish qualifications for each staff position that, at a minimum, ensure that all staff
           members who directly supervise pupils meet the minimum qualifications for a Para Educator
           instructional aide, pursuant to the policies of the school district.
           That the program will maintain a pupil-to-staff member ratio of no more than 20:1.
           That all staff and volunteers will fulfill health screening and fingerprint clearance requirements
           in current law according to district policy.
           That each partner in the application will share responsibility for the quality of the program.
           To collaborate and coordinate with the regular school day program.
           That the after school program will begin operation immediately upon the end of the regular
           school day and operate for a minimum of 15 hours per week and until at least 6:00 p.m., on
           every regular school day.
           That a regular school day is any day that students attend and instruction takes place.
           That information regarding the after school program will be available in a form and language
           that is easily understandable to all parents.
           To plan the program through a collaborative process that includes parents, youth, and
           representatives of participating public school sites, governmental agencies (e.g., city and
           county parks and recreation departments), local law enforcement, community organizations,
           and the private sector.
           Applicants shall agree that snacks made available through a program shall conform to the
           nutrition standards in Article 2.5 (Commencing with Section 49430) of Chapter 9 of Part 27.
           To keep accurate attendance records and report actual attendance to the CDE twice per fiscal
           year.

                                                                                                          4
To maintain an attendance level of at least 85 percent of the attendance goal as stated in the
application.
To allow participation of any student of a participating school regardless of their ability to pay a
fee.
To establish an early release policy for students attending the ASES after school component;
however, the after school component must remain open until at least 6:00 p.m.
To expend no more than 15 percent of funding on administrative costs, including up to 5
percent for indirect costs, and to expend at least 85 percent of funding directly for pupils.
To provide a safe physical and emotional environment and opportunities for relationship-
building and to promote active pupil engagement.
To participate in a statewide evaluation process as determined by the CDE and provide all
required information on a timely basis.
To respond to any additional surveys or other methods of data collection that may be required
throughout the life of the program.




Signature of Authorized                                   Title                           Date
    Representative




                                                                                                   5
AFTER SCHOOL EDUCATION AND SAFETY (ASES) PROGRAM
Traditional (TR), Modified Traditional (MTC), Year-Round (YR)

Franklin Elementary School (TR)                      Mary Tsukamoto Elementary School (TR)
4011 Hood-Franklin Road                              8737 Brittany Park Drive
Elk Grove, CA 95757                                  Sacramento, CA 95828
Principal: John Santin                               Principal: Mark Leal
Phone: 916-684-6518                                  Phone: (916) 689-7580

Roy Herburger Elementary School (MTC)                Irene B. West Elementary School (YR)
8670 Maranello Drive                                 8625 Serio Way
Elk Grove, CA 95624                                  Elk Grove, CA 95758
Principal: Rebecca Davis                             Principal: Mechale Murphy
Phone: (916) 681-1390                                Phone: (916) 683-4362

James Mckee Elementary (TR)
8701 Halverson Drive
Elk Grove, CA 95624
Principal: Steve Looper
Phone: (916) 686-3715

Barbara Comstock Morse Elem. (MTC)
7000 Cranleigh Avenue
Sacramento, CA 95823
Principal: Kilolo Umi
Phone: (916) 688-5098

Isabelle Jackson Elementary School (YR)
8351 Cutler Way
Sacramento, CA 95828
Principal: Martin Fine
Phone: (916) 689-2115

John Reith Elementary School (MTC)
8401 Valley Lark Drive
Sacramento, CA 95823
Principal: Gordon Blackwood
Phone: (916) 399-0110

Sierra Enterprise Elementary School (TR)
9115 Fruitridge Road
Sacramento, CA 95826
Principal: Jason Campbell
Phone: (916) 381-2767




                                                                                             6
                                     REFERENCES



Company Name:


Contact:


Title:


Address:


Phone No: ______________________Fax No: __________________Date of Service:




Company Name:


Contact:


Title:


Address:


Phone No: ______________________Fax No: __________________Date of Service:




                                                                             7
                                       PUBLIC CONTRACTS CODE SECTION 7106
                                             NON-COLLUSION AFFIDAVIT

                          TO BE EXECUTED BY BIDDER AND SUBMITTED WITH PROPOSAL
                                    ELK GROVE UNIFIED SCHOOL DISTRICT
                                    AFTER SCHOOL PROGRAM PROVIDERS
                                               RFP #500-11/12


STATE OF CALIFORNIA
COUNTY OF ________________________


I, _______________________________, being first duly sworn, deposes and says that
    (Typed or Printed Name)

I am the _____________________ of ________________________________, the party
            (Title)                      (Bidder Name)

Submitting the foregoing Proposal (the “Bidder”). In connection with the foregoing Proposal, the undersigned declares,
states and certifies that:

        1.       The Proposal is not made in the interest of, or on behalf of, any undisclosed person, partnership,
                 company, association, organization or corporation.

        2.       The Proposal is genuine and not collusive or sham.

        3.       The Bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham
                 Proposal, and has not directly or indirectly colluded, conspired, connived, or agreed with any other bidder
                 or anyone else to put in sham proposal, or to refrain from bidding.

        4.       The Bidder has not in any manner, directly or indirectly, sought by agreement, communication, or
                 conference with anyone to fix the proposal price, or that of any other bidder, or to fix any overhead, profit
                 or cost element of the proposal price or that of any other bidder, or to secure any advantage against the
                 public body awarding the contract or of anyone interested in the proposed contract.

        5.       All statements contained in the Proposal and related documents are true.

        6.       The Bidder has not directly or indirectly, submitted the proposal price or any breakdown thereof, or the
                 contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any
                 person, corporation, partnership, company, association, organization, proposal depository, or to any
                 member or agent thereof to effectuate a collusive or sham proposal.


Executed this _____ Day of _____________, 20__ at _________________________________________
                                                            (City, County and State)

I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct.

_______________________________________                  ________________________________________
           Signature                                                 (Address)

_______________________________________                  ________________________________________
        Name Printed or Typed                                     (City, County and State)

______________________________________                   ________________________________________
         E-Mail Address                                       (Area Code and Telephone Number)




                                                                                                                            8
                                           NOTARY ACKNOWLEDGEMENT




STATE OF CALIFORNIA
COUNTY OF _________________________________)


On ______________________________before me, __________________________________________
                                                (Name and title of the officer)

Personally appeard____________________________________________________________________, who proved to
me on the basis of satisfactory evidence to be the person (s) whose name (s) is/are subscribed to the within instrument
and acknowledge to me that he/she/they executed the same in his/her/their authorized capacity (ies), and that by
his/her/their signature (s) on the instrument the person (s), or the entity upon behalf of which the person (s) acted,
executed the instrument.

I certify under PENTALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and
correct.



WITNESS my hand and official seal.



Signature_________________________________________ (Seal)




                                                                                                                          9
                        ELK GROVE UNIFIED SCHOOL DISTRICT

                                   RFP #500-11/12
                              REQUEST FOR PROPOSAL
                         AFTER SCHOOL PROGRAM PROVIDERS


The undersigned hereby proposes and agrees to provide services in accordance with the terms,
conditions, specifications and prices, herein set forth.


COMPANY NAME: __________________________________________________________

ADDRESS: ________________________________________________________

___________________________________________________________________

SIGNATURE: ______________________________________________________

TITLE: ____________________________________________________________

TELEPHONE#: _____________________________________________________

FAX NUMBER: _____________________________________________________

EMAIL ADDRESS: __________________________________________________

EST DELIVERY TIME: ______________________________________________

TERMS: ____________________________________________________________

DATE: ______________________________________________________________




                      ALL UNSIGNED PROPOSALS WILL BE REJECTED




                                                                                               10
A.     Proposal Content

Each applicant is expected to structure a narrative by addressing the following:

     1. Program Design: (15 points) (2-4 pages)
               a. Describe the range and type of programs that will be offered and at what school or schools
                  your agency is applying to serve.
               b. Describe how your program proposes to attract youth and their families. Also, explain how
                  you will maintain student enrollment throughout the school year (175 days for modified
                  traditional and traditional; 223 days for year round). Specifically describe your strategy to
                  retain 85% or better of average daily attendance at a single site. How will program schedules
                  and offerings be designed to encourage and support regular participation among students?
               c. Please describe the organizational structure that will support the ASES program and
                  specifically the program manager site director.

Elements of High-Quality Programming: (20 points) (1-2 pages) Describe how the elements below will be
addressed and incorporated into the Program Design.
              a. Linkages to the School Day: Describe the ways in which the program will be connected to
                  the regular school day (e.g. shared staff, space, training, policies, curriculum, leadership
                  support, instructional methods, etc.) and how the program will remain balanced.
              b. High-Quality Staff: Who will be hired to work in the afterschool program? What standards
                  will be set to recruit and retain high-quality staff?
              c. Safe and Appropriate Environment: Describe what actions will be taken to ensure that
                  every child is physically and emotionally safe in the program.
              d. High-Interest Programming: Describe the type of programming that will be offered for
                  each age level. What efforts will be made to ensure that programming is student-centered
                  and that, that every participant has a high interest in what he/she is doing? What efforts will
                  be made to ensure appropriate grade level and/or developmental level programming?

       2. Organizational Focus: (20 points) (1-2 pages)
             a. Program Leadership: (Promising practices show that successful programs typically employ
                a full-time program manager.) Each proposal must include a site coordinator at a minimum
                of 30 hours per week. Additionally, the site coordinator must be on site at least 85% of their
                funded time. Describe what qualifications and background or experience you will require of
                your site director/program manager.
             b. Capacity: What is your organization capacity to hire, train, and retain staff?
             c. Professional Development: Describe the types of professional development you offer, how
                often, when and to whom. Consider: orientation, youth, development, fostering positive
                behavior, regularly scheduled staff meetings for program development, linking to the school
                day, how to help with homework, training enrichment leaders or mentors, linking to
                curriculum frameworks.
             d. Communication/Information Dissemination: Tell us how the organization will
                communicate information about the program, including evaluation results, to parents, school
                personnel, and community in a manner that is understandable and accessible.
                                                                                                              11
        4. Project Evaluation: (15 points) (1-2 pages).
             a. Describe your evaluation plan.
             b. Describe the data sources (indicators) that will be used to measure program goal, what they
                measure, and how they will be used to determine success.
             c. Describe how the evaluation information will be used to provide feedback to stakeholders
                and staff and to inform project direction.

General Budget Information

      Upon award, budgets will be revised to actual costs to run programs per site as well as more information
      may be requested on financials and insurances.

      Funds allocated under this program may be used only to supplement, not supplant, funds that schools
      and community-based organizations would otherwise expend for afterschool programs.

      4. Budget Forms: (10 points) (Appendix A)
         Complete the budget form that is in Appendix A. Provide a sample budget based on a scenario for a
         single site: provide a budged based on serving 86 elementary students @ modified traditional
         and traditional sites; 68 elementary students @ year round sites. Includes separate line items for
         staff (direct service), administration (in-direct service), social security, health benefits, supplies,
         equipment, transportation to and from the program, staff travel, professional development, and
         contracted services.

      5. Budget Narrative: (10 points) (2 pages) (Based on Appendix A sample budget)
         The Budget Narrative must align with and provide an explanation of the content in the Budget Form
         Appendix E. Please address the following items:

                Indicate the site or sites to be considered application
                Indicate the estimate cost per participant per day
                Provide evidence that there is a commitment of adequate resources for all participants
                Describe the purpose for expenditures

   B. Success and sustainability: (20 points) (1-2 pages)
      Record of Success: Please tell us where and how you have been or are currently successful in
      implementing after school programs.

            Sustainability Plan: Describe the plans for the continuous strengthening of the partnership
             between EGUSD, other community-based organizations, and another public or private
             organization (if appropriate)




                                                                                                              12
                               Proposal/Scoring Review Rating Form

All RFP’s will be reviewed by the Director of Learning Support Services and reader. Final selection
will be made in conjunction with the site principal.

Reader Instructions: Give the proposal a score that best describes its attributes in each category.
Give the proposal a sub- total as indicated at the end of each section. Total all the subsection in the
final scoring chart below.

                                         TOTAL SCORING CHART

CATEGORY                                             POINTS
Program Design                                       15
Elements of High Quality Programming                 20
Organizational Focus                                 20
Project Evaluation                                   15
Budget Form                                          10
Budget Narrative                                     10
Success and Sustainability                           20
School and Community Match                           20

         TOTAL SCORE (130 possible)




                                                                                                      13
1.   Terms and Conditions:

     The term of the resultant contract shall commence upon Board of Education approval, for the
     school year 2011-2012, during which time the performance and price of the contract will be
     reviewed on a yearly basis up to 3 years ending June 30, 2014.

     Either party may terminate this Contract in thirty (30) days upon written notice of intention to
     terminate the agreement with or without cause.

2.   Mandatory Bidders Meeting

     A mandatory Bidders meeting will be scheduled on Thursday, June 23, 2011 @ 4:00 P.M.
     at the Elk Grove Unified School District Board Room, 9510 Elk Grove-Florin Road, Elk
     Grove, CA 95624. All mandatory Bidders meetings start promptly at the specified time.
     Late arrivals will not be admitted. Proposals will not be accepted from providers not
     attending the Bidders Meeting.

3.   Proposal Due Date

     Notice is hereby given that the Board of Education of the Elk Grove Unified School District,
     County of Sacramento, State of California, will receive up to and not later than 2:00 p.m. June
     29, 2011, sealed proposals for AFTER SCHOOL PROGRAM PROVIDERS and that such
     proposal shall be publicly opened at the Purchasing Department, Student Support Center,
     8431 Gerber Road, Sacramento, CA 95828 on the above date at the stated time.

4.   Examination of Documents:

     Bidders shall thoroughly examine and be familiar with the specifications. The failure or omission
     of any Bidder to receive or examine any proposal document(s), forms, instruments, addendum or
     other document there existing shall in no way relieve any bidder from obligations with respect to
     this bidder or to the contract. The submission of a proposal shall be taken as prima facie
     evidence of compliance with this section.

5.   Specifications – General

     Service furnished must conform to the specifications and will be subject to the inspection and
     approval of The Purchasing Department. Qualifications or changes in specifications prior to
     proposal opening must be in writing. Only written qualifications or changes will be valid, and must
     accompany the bidder’s documents. All specifications are minimal requirements that must be
     met or exceeded.

6.   Acceptance of RFP:

     The Elk Grove Unified School District reserves the right to reject any or all RFP and to select
     individual proposal. RFP may be rejected on grounds of non-responsiveness or non-
     responsibility.




                                                                                                        14
7.    Failure to Comply with Instructions:

      Failure to comply with any of the instructions stated in the proposal documents may result in
      ejection of the proposal.
           Any party submitting a proposal shall not contact, or lobby any District Board of
             Education member, District official, and employee, or agent or representative during the
             proposal process including up to the date of Board action, except as specified in the
             proposal for contact. Any party attempting to influence the proposal including the
             submittal, review process and awarding of proposal will have their firm’s proposal
             rejected for violating this term and condition of the proposal.


            Any party, individual, group or firm, not submitting a proposal, but which may have a
             financial or business interest in the award of the proposal shall not contact or lobby any
             District Board of Education member, District official, employee, agent, bidder or
             representative, including up to the date of Board action. Any and all public comment
             regarding the Board of Education’s action in the award of this proposal will be accepted
             on the date of Board action in a public meeting pursuant to the Brown Act.

8.    Withdrawal and Question of Proposal:

      Any bidder may withdraw his/her proposal either personally or by written request, prior to
      proposal opening. Any provider having questions regarding this proposal is to submit a written
      request for clarification to the Director of Purchasing at 8431 Gerber Road, Sacramento, CA
      95828 or FAX (916) 686-7779. All requests for clarification must be received no later than
      June, 24, 2011, to allow for written response by the Elk Grove Unified School District to all
      bidders.

9.    Cost of Proposal Preparation:

      Cost of preparation of the response to this Invitation for Proposals is solely the responsibility of
      the Bidder. The Elk Grove Unified School district accepts or implies no liability in the cost of
      preparation.

10.   Previous Performance:

      Bidders are advised that the Elk Grove Unified School District reserves the right to reject a
      proposal from a bidder that cannot demonstrate the ability to provide the services required.
      Past service and delivery performance with a similar sized organization and scope of work is a
      factor in the determination of award against this proposal. Bidder’s past performance practices
      and service to the Elk Grove Unified School District will be examined. Bidders who have
      demonstrated unsatisfactory performance will be subject to disqualification as a responsible
      bidder, thereby disqualifying the bidder from contract award.

11.   Competency of Bidders:

      No proposal will be accepted from or contract awarded to a bidder who is not licensed in
      accordance with the law. A representative of the Elk Grove Unified School District, prior to
      contract award may examine the business premises of any bidder. Bidders shall agree to fully
      comply with all City, State and Federal laws, regulations and ordinances governing

                                                                                                       15
      performance of the contract awarded. It will be the responsibility of the provider to obtain any
      clearances necessary for completion of the contract.

12.   Insurance:

      Limited Indemnification and Hold Harmless: BIDDER and its agents, officers and
      employees shall defend, indemnify, and hold harmless EGUSD, its elected and appointed
      officers, agents, employees, volunteers, bidders and representatives from and against any and
      all claims, demands, losses, defense costs, expenses, attorney fees, litigation expenses, or
      liability which EGUSD, its selected and appointed officers, agents, employees, volunteers,
      bidders and representatives may sustain or incur, or which may be imposed upon them by law
      for damages due to personal and bodily injury or death of persons, or damage to property, to
      the extend caused as a result of or arising out of the operations, negligent acts, errors or
      omissions, caused in while or in part by the agents, officers and employees of BIDDER in the
      performance of and in accordance with the terms of the Agreement entered into between
      BIDDER AND EGUSD.
      The indemnification provisions contained in this Agreement include but are not limited to any
      violation of applicable law, ordinance, regulation or rule, including where the claim, loss,
      damage, charge or expense was caused by deliberate, willful, or criminal acts of either party to
      this Agreement, or any of their agents, officers or employees or their performance under the
      terms of this Agreement. The indemnity provisions of this Agreement shall survive the
      expiration or earlier termination of this Agreement.


      Commercial General Liability Insurance: BIDDER shall maintain at its expense a policy of
      commercial general liability insurance, endorsed to include professional liability coverage
      relative to the scope of service performed by BIDDER. Such insurance shall be maintained in
      a company or companies lawfully authorized to do business in California as admitted carriers
      so designated by the California Department of Insurance. It is preferred that such carriers will
      have a financial rating of at least “A,ll” status as rated in the most recent edition of Best’s
      Insurance Reports or as amended agreement between EGUSD and BIDDER. All policies shall
      contain a provision requiring thirty (30) days written notice to be given to EGUSD prior to
      cancellation, modification, or reduction of limits.


      Additional Insured Endorsement: EGUSD, its elected and appointed officers, agents,
      employees, volunteers’ BIDDER and representatives shall be listed as Additional Insured as
      respects the operations of the named insured. Coverage shall not be limited to the vicarious
      liability or supervisory role of any additional insured. Said insurance policy shall be endorsed
      (copy of Endorsement attached to Certificate of Insurance) to include the following language,
      “EGUSD, its elected and appointed officers, agents, employees, volunteers, bidders and
      representatives shall be listed as Additional Insured as respects the operations of the named
      insured performed under the terms of this Agreement.”


      Primary Insurance Endorsement: In addition to the “Additional Insured” as stated above,
      said insurance policy shall be endorsed (copy of Endorsement attached to Certificate of
      Insurance) to include the following language, “Such insurance as is afforded by the
      Endorsement for the Additional Insured’s shall apply as primary insurance. Any other
      insurance maintained by the EGUSD, its elected and appointed officers, agents, employees,
                                                                                                   16
      bidders and representatives shall be excess only and not contributing with the insurance
      afforded by this Endorsement.”


      Limitation of Commercial, General Liability and Property Damage Insurance: Total limits
      shall be no less than one million ($1,000,000.00) dollars on a per occurrence basis for all
      coverage’s and two ($2,000,000.00) dollars general aggregate.


      Certificate of Insurance: Prior to commencing services pursuant to this Agreement, BIDDER
      shall provide certificates as evidence of the existence of the insurance required by this
      Agreement, on insurance certificates executed by a duly-authorized agent of BIDDER’S
      insurance provider. Such certificate shall include the Endorsements described in this
      Agreement as attachments.


      Workers’ Compensation: BIDDER shall provide Workers’ Compensation coverage as
      required by California law, and in signing this Agreement, makes the following certification:
      “BIDDER is aware of the provisions of Section 3700 of the Labor Code which require every
      employer to be insured against liability for Workers’ Compensation or two undertake self-
      insurance in accordance with such provisions before commencing the performance of the
      Agreement.” Prior to commencing services pursuant to this Agreement, BIDDER shall provide
      a certificate indicating the existence of Workers’ Compensation coverage as required by this
      Agreement, or an insurance certificate executed by a duly-authorized agent of BIDDER’S
      insurance provider.
      Injury and Illness Prevention: BIDDER shall maintain and enforce an Injury and Illness
      Prevention Program as required by State law, and in signing this Agreement, makes the
      following certification: “BIDDER is aware of the provisions of California Labor Code, Division
      5, and of the California Code of Regulations, Title 8, and shall maintain an active Injury and
      Illness Prevention Plan in accordance with such provisions before commencing the
      performance of this Agreement.” The Injury and Illness Prevention Plan shall be available to
      EGUSD upon request.


13.   Assignment and Subcontracting:

      The Provider shall not assign or subcontract the work or any part thereof, without the previous
      written consent of the Elk Grove Unified School District, nor shall he assign, by power of
      attorney or otherwise, any of the money payable under this contract unless written consent of
      the Elk Grove Unified School District has been obtained. No right under this contract, or claim
      for any money due or to become due hereunder shall be assessed against the Elk Grove
      Unified School District or persons acting for the Elk Grove Unified School District, by reason of
      any so-called assignment of this contract or any part thereof, unless such assignment has
      been authorized by the written consent of the Elk Grove Unified School District. In case the
      bidder is permitted to assign monies due or to become due under this contract, the instrument
      of assignment shall contain a clause subordinating the claim of materials supplied for the
      performance of the work.




                                                                                                    17
14.   Excuse for Non-Performance:

      The parties to this agreement shall be excused from performance during the time and to the
      extent that they are prevented from obtaining, delivering or performing by Act of God, fire,
      strike, walk-out or commandeering of materials, products, plants, or facilities by the
      government, provided that the non-performance is not due to the fault or neglect of the
      supplier. In such cases, however, satisfactory evidence thereof must be presented, in written
      form.

15.   Property:

      Alterations and additions to the property shall be made only with the District’s prior written
      approval.

      The awarded Provider shall pay District for the repair or replacement of any property or
      facilities of District which may be lost, damaged or stolen as a result of Providers use of
      District’s premises.

16.   Fingerprinting Requirements:

      Successful bidders shall submit within 90 days of award of contract, a fully executed
      “Declaration Regarding Employee Fingerprinting and Criminal Background Check”. Although
      Education Code 45125.2(a) (3) provides an option regarding District surveillance, the District
      does not provide this as an option to the Bidder.

      California Education Code Section 45125.2 requires entities providing services to the District to
      ensure the safety of pupils where employees of the entity or subcontractors will have contact
      with pupils. Therefore, Bidder shall certify that methods are being undertaken to ensure the
      pupils’ safety. Certification must be accomplished by the completing the “Declaration
      Regarding Employee Fingerprint and Criminal Background Check” Certification form is
      provided in the Proposal Documents.




                                                                                                    18
     FINGERPRINTING REQUIREMENTS                                                   Section 00440-1


                   DECLARATION REGARDING EMPLOYEE FINGERPRINTING


                                                  AND


                                 CRIMINAL BACKGROUND CHECK



I ________________________________________________, declare as follows:

Where the employees will have contact with pupils, the safety of the pupils will be ensured by one or
more of the following:


          a. The Installation of a physical barrier, at the expense of the bidder, at the work site to
             limit contact with pupils.

          b. Continual supervision and monitoring of all employees of Bidder and Subcontractor by
             an employee of Bidder whom the Department of Justice has ascertained has not been
             convicted of a violent or serious felony.


I am a duly authorized representative of ____________________________________________
For the purpose of providing this certification and declare under penalty of perjury and the laws of the
State of California that the foregoing is true and correct.


Executed this ______ day of __________________, 20 _____, in ________________________



                                                 ____________________________________
                                                             Signature


                                                 ____________________________________
                                                            Printed Name

                                                 ____________________________________
                                                               Title



                                                                                                         19
                                   NOTICE TO BIDDERS
                            SCHEDULED DATES OF IMPORTANCE
                                   FOR RFP #500-11/12
                           AFTER SCHOOL PROGRAM PROVIDERS



Mandatory Pre-Bidders Meeting                           June 23, 2011 – 4:00 P.M.
Elk Grove Unified School District Office - Board Room
9510 Elk Grove-Florin Road
Elk Grove, CA 95624

Question Deadline                                       June 24, 2011 @ 5:00 P.M.
To: EGUSD
Dennis Brown
Purchasing Department
Student Support Center
8431 Gerber Road
Sacramento, CA 95828
P: (916)-686-7773
F: (916)682-5198
Email: dbrown@egusd.net

RFP Open                                                June 29, 2011 – 2:00 P.M.
To: EGUSD                                               Late Proposal’s will not be
Purchasing Department                                   Accepted
Student Support Center
8431 Gerber Road
Sacramento, CA 95828

Proposals must include or Proposal will be rejected:
Certified Assurances with Signature
Non-Collusion Affidavit
Notary Acknowledgement
EGUSD Signature Page
References
Budget Form – EGUSD ASES Programs

Program Starts                                          July 18, 2011 – Year Round
                                                        Schools

                                                        August 15, 2011 - Traditional
                                                        And Modified Traditional
                                                        Schools




                                                                                        20
                                      EGUSD ASES Programs

                         FORM: PROGRAM BUDGET EXPENSE SUMMARY
                            For a single site based on 86 elementary students at
        Traditional and Modified Traditional schools or 67 elementary students at Year Round schools


                                                                              C.
                              A.                  B.
                                                                              TOTAL PROGRAM
       EXPENSES               EGUSD ASES          IN-KIND (NON-CASH
                                                                              BUDGET
                              BUDGET              EXPENSES)
                                                                              (Column A+B)
PERSONNEL
EXPENSES:
  1. Salaries & Wages
   2. Fringe Benefits
   3. Consultation Fees
   4. Subcontracts

Subtotal Personnel Expenses

EQUIPMENT:
   5. Purchases
   6. Rental
Subtotal Equipment
Expenses
ALL OTHER:
   7. Occupancy Expense
   8. Utilities
   9. Heat
   10. Maintenance
   11. Telephone
   12. Food
   13. Materials & Supplies
   14. Staff Travel
   15. Other Travel
   16. Bonding & Insurance
   17. Depreciation
   18. Administration
   19. Other
Subtotal All Other
Expenses

       Appendix A – BUDGET FORM


                                                                                                  21

				
DOCUMENT INFO
Shared By:
Categories:
Tags:
Stats:
views:16
posted:8/20/2012
language:English
pages:21