Microsoft PowerPoint Topics

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					               Microsoft PowerPoint Topics

    Menu Bar Options
    Create a New Presentation


    Format Background

    Slides and Layouts

    Custom Layout

    Speaker Notes

    Content Placeholder Icon

    Insert Options

    Drawing Tools

    Animation – Slide vs. Custom
                                    *Note: You can click on any of the above links to
                                    learn more about that topic and you can click on
    Package the Presentation       the table of contents image to return to this
    Menu Bar Options

       Home – Clipboard, Slides, Font, Paragraph, Drawing, and Editing
       Insert – Tables, Illustrations, Links, Text, and Media Clips
       Design – Page Setup, Themes, and Background
       Animations – Preview, Animations, and Transition to This Slide
       Slide Show – Start Slide Show, Set Up (Record Narration), and Monitors
       Review – Proofing, Comments, and Protect
       View – Presentation Views, Show/Hide, Zoom, Color/Grayscale, Window,
        and Macros
       Nuance PDF – PDF Converter 6
       Format – Insert Shapes, Shape Styles, WordArt Styles, Arrange, and Size
    Create a New Presentation

    1.   Click Start  All Programs 
         Microsoft Office  Microsoft
         Office PowerPoint.
    2.   Click the Microsoft Office Button
         which is located at the top left
         corner and click New.
    3.   In New Presentation window,
         select from available options
         and templates.

    *Note: Create option is visible if the
    template is already on the computer.
    Download option appears when the
    template is available for download.

             1.   Click Design tab.
             2.   Select and click theme.
             *Note: Right-click theme for more options.

             3.   Click Colors, Fonts, or Effects down
                  arrow and select from available
                  options or Create New…
             4.   Click Background Styles down
                  arrow and select from available
                  options or Format Background…
             *Note: Customize and create new theme by
             clicking Save Current Theme…
    Format Background…

    1.   To apply your own background, click Format
    2.   Select from options under Insert from:


         Clip Art…

    3.   Make adjustments to the following:
         Fill – Solid/Gradient/Texture/Picture Fill,
         Stretch options, and Transparency
         Picture – Color, Brightness, and Contrast
    Slides and Layouts

                            1.   Click Home tab
                            2.   Click New Slide down arrow
       Click Layout to      3.   Select and click one of the available layout
       change layout of          options to insert a new slide with the layout that
       existing slide(s).        was selected.
                                     Title Slide
                                     Title and Content
                                     Section Header
                                     Two Content
                                     Comparison
                                     Title Only
                                     Blank
                                     Content with Caption
                                     Picture with Caption
                                     1_Title Slide
    Slides and Layouts

                         Reuse Slides
    1.   Click New Slide
    2.   Select Reuse Slides…
    3.   Click Browse to locate and open file with
         slides you want to reuse
         a.   Browse Slide Library…
         b.   Click Browse File… (Use this one)
    4.   Click to select slide(s) to reuse                   This is similar to
    *Note: The selected slide(s) will be inserted into the    Copy & Paste.
    presentation after the active slide.
    5.   Repeat Steps 3-4 to locate and add slide(s)
         from other file(s).
    6.   Exit Reuse Slides task pane when complete
    Custom Layout

                    1.   Click View tab and click Slide
                    *Note: Slide Master tab will
                    2.   Click Insert Layout
    Custom Layout

               3.    Click Insert Placeholder and select from options
               4.    Click and drag to draw outline for placeholder
               *Repeat Steps 3-4 to insert more placeholders
               5.    Select placeholder(s)
               6.    Click Format tab
               7.    Click Align and select from options
               8.    Click Rename
               9.    Enter name and click Rename
               10.   Click Save As
               11.   Enter name for new layout
               12.   Select PowerPoint template for Save as type
               13.   Click Save
     Speaker Notes

                                                         1.   As you develop the content on
                                                              your slides, type your notes in the
                                                              notes pane, below the slide.

                                                         2.   You can enlarge the notes pane so
                                                              that it’s easier to work in by
                                                              dragging the split bar.

     Use speaker notes to elaborate on the points on a   3.   Your notes are saved in a notes
     slide.                                                   page, which contains a copy of
                                                              the slide along with the notes. This
     Good notes can help you keep your audience
                                                              is the page you print to refer to
     engaged and prevent text overload on the slide.
                                                              as you give the presentation.
     Content Placeholder Icon

          Insert Table
          Insert Chart
          Insert SmartArt Graphic
          Insert Picture from File
          Insert Clip Art
          Insert Media Clip

     Option 1: Click icon to insert content
     or click anywhere in the box to
     add/edit text.                           Option 2: Click Insert tab to
                                              view available options.

    Column                                                               Stock

    Line                                                                 Surface

    Pie                                                                  Doughnut

    Bar                                                                  Bubble

                                                                          Radar
    Area

    X Y (Scatter)

                           Option 1: Click icon to insert content.
                     Option 2: Click Insert tab to view available options.
     SmartArt Graphics

                                               Hierarchy

                                               Relationship

                                               Matrix

                                               Pyramid

        List
                   Option 1: Click icon
        Process   to insert content.
                   Option 2: Click Insert
        Cycle     tab to view available
                                                 *Note: Use Hierarchy to create an
                                                 Organizational Chart.
          Convert List to SmartArt
                                                             Sample List
          Example: Organizational Chart         Managing Director
                                                 Sales & Marketing Director
                     Try it out…                 Production Director
     1.   Create a list of people in your          Factory Manager
          organization                             Quality Control Manager
                                                 Human Resources Director
     2.   Make sure the textbox with the list    Finance Director
          is the ‘active’ textbox                  Management Accountant
     3.   On Home tab, click Convert to            Financial Accountant
     4.   Select and click Organization Chart
      Picture/Clip Art/Media Clip

            Picture Files Format            Media Clip Files Format
     and more                          MOV, AVCHD, H.264, MTS, DivX,
                                       DivX HD, Xvid HD, MKV, RMVB,
                                       WMV9, TS/TP/M2T
     Option 1: Click icon to insert    Option 2: Click Insert tab to
     content.                          view available options.
     Insert - Options

        Illustrations – Picture, Clip Art, Photo
         Album, Shapes, SmartArt, and Chart
        Links – Hyperlink and Action

        Media Clips – Movie and Sound
     Insert Sound

                                                    1.   Click Insert tab
                                                    2.   Click Sound down arrow
                                                    3.   Select Sound from File…
                                                         a.    Locate file
                                                         b.    Double-click to insert file into slide
                                                    4.   Select Sound from Clip Organizer…
                                                         Search for sound in Clip Art task pane

                                                      b. Click to insert sound clip into slide

                                                    *Note: Step 3 and Step 4 are interchangeable.
                                                    5.   Select sound icon to enable Sound
 Before the sound is inserted, you’re prompted on        Tools  Options menu bar
 how you want it to start.                          6.   Click Animations tab to select Custom
 The sound appears as a sound icon on your slide;
 it plays upon insert.
                                                              Look and listen for your options. Enjoy!
 Double-click to double-check if sound works.
     Drawing Tools

        Click Format tab
        View and select from available                     Shape Styles
         options                           Insert
          Insert Shapes

          Shape Styles

          WordArt Styles

          Arrange                                       Vertical
          Size
                                               Send to     Flip
                                                Back     Rotate
     Slide Animation

                       1.   Click Animations tab
                       2.   Click     to view more options for
                            Transition to This Slide
                       3.   Hover over an option to preview its
                       4.   Click to select and apply animation
                            to current slide

                       *Note: If you want the same animation for all
                       slides, click Apply To All.
     Custom Animation

     1.   Click Animations tab           6.   Under Modify effect, select
     2.   Click Custom Animation              from available options for:
                                              a.   Start
     3.   Select content (Table,
                                              b.   Property
          Chart, SmartArt Graphic,
                                              c.   Speed
          Picture, Clip Art, Media
          Clip, textbox, text, etc.)     7.   Repeat Steps 3-6 for other
                                              content(s) throughout the
     4.   In the Custom Animation
          pane, click Add Effect
                                         8.   Exit Custom Animation pane
     5.   Select from available
                                              upon completion
          options (Entrance, Emphasis,
          Exit, Motion Paths, etc.)
     Package the Presentation

     1.   Click the Microsoft Office Button
     2.   Point to Publish; select and click
          Package for CD.
     3.   In the dialog box that opens, make
          selections for what you want to be
          included in the package, and copy
          your file or files to either a folder   The PowerPoint Package for CD feature
                                                  bundles your presentation file and any other
          or a CD.                                files you need and copies them into one
                                                  folder or directly to a CD.
     *Important: Always save your presentation
                                                  If you copy your files to a folder, you can
     before packaging it to a folder or CD.
                                                  burn the folder to a CD later.

                                                  You can also copy the files to a network
                                                  server that you have access to from your
                                                  presenting computer.

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