Docstoc

Petty-Cash-Advance-form

Document Sample
Petty-Cash-Advance-form Powered By Docstoc
					                                                          Cash Advance Cleared
                                                          Date:
                                                          Cashier:
CASH ORDER FORM

BLOCK CAPITALS PLEASE
Applications to reach Cashiers Office 3 working days in advance of cash requirement

Proof of expenditure will be required unless agreed prior to cash advance
If unable to provide proof, please supply details below:




Name:
Ext No:
School/Unit:
Date Required:
Amount required:                                               £
Amount in words:
Purpose:


Estimated date of return of unused cash/receipts:
Will you be providing proof of expenditure?                          YES              NO

Please state specific denomination of cash:




Authorised signatory                                      Finance Use only
                                                          Official Receipt   01010
                                                          Date of Adv.

      Cost Centre                   Detail Code                   Amount

                                      36601                   £
    Cash Advances

*   Check that there are no other cash advance outstanding for this department/school
*   Check that the form has been fully completed and authorised
*   Use Department Cost Centre to withdraw the cash (MOP 34)
*   Narrative - ie ' Cash Advance - Summer School'
*   Enter the Official receipt number on the form
*   File in order of 'estimated date of return of unused cash'

    Surplus Returned/Receipts provided

*   Receipt all of the original amount of cash back to the original code
*   Charge the actual amount of the receipts to the expenditure code
*   Place surplus in your till (make sure that the receipts, plus the cash addup to the original amount of advance

    example 1

    Cash Advance                   250.00 put through as a minus payment (MOP 34)

    When surplus returned
    Repay the Cash Advance         250.00 put into the advance codes as a receipt (MOP 02)
    Unused cash                     50.00 no transaction through ICON - place in till
    Receipts                       200.00 put through as a petty cash payment to expenditure code

    example 2

    Cash Advance                   250.00 put through as a minus payment (MOP 34)

    All cash spent - no surplus

    Repay the Cash Advance         250.00 put into the advance codes as a receipt (MOP 02)
    Receipts                       250.00 put through as a petty cash payment to expenditure code

    example 3

    Cash Advance                   250.00 put through as a minus payment (MOP 34)

    All cash returned - nothing spent

    Repay the Cash Advance         250.00 put into the advance codes as a receipt (MOP 02)

				
DOCUMENT INFO
Shared By:
Categories:
Tags:
Stats:
views:144
posted:8/19/2012
language:English
pages:2