Cable Fault Locator and Cable Route Locator in Faridabad SSA
Tender No: - FTD/PLG-II/WP-842/08-09/ DATED: 8.04.2008
BHARAT SANCHAR NIGAM LIMITED
(A GOVT. OF INDIA ENTERPRISE)
OFFICE OF THE GENERAL MANAGER TELECOM,
TELECOM District Faridabad,
ADMN. BUILDING, SECTOR 15A, FARIDABAD
(visit us at www.haryana.bsnl.co.in )
Signature of the bidder -1-
Check list of Document to be submitted by the bidder along with Technical Bid
“Tender for Procurement of Cable fault Locator & Cable Route Locator in
S. Particulars Complied
1 Bid Form, duly filled in, as per Tender Document Section -VI
2 Cost of bid document (if downloaded from web site) in the form of DD.
3 Bid Security in accordance with the tender document in the form of DD.
4 Original “Power of Attorney” in case person other than the tenderer has
signed the tender documents or in case of Partnership firm / Company
5 Tenderer’s profile duly filled in as per ANNEXURE – X of the tender
6 Declaration i.r.o. employment of near relative (section-II Clause 32)
7 The copy of Experience certificate as per NIT
8 Valid and upto date NSIC certificate (if applicable)
9 Authenticated certificate to ascertain the Turn over of the bidder.
10 Authorization letter for authorized representative(s) to participate in tender
11 Tender document(s), in original, duly filled in and signed by tenderer or his
authorized representative along with seal on each page.
12 Detail list of Items to be supplied as per specification along with make &
Model ( Attach separate sheet)
13 Technical Bid and Financial Bid Duly Sealed as required
14 TEC Approval certificate of the Product
15 ISO 9001/9002 certificate of the product
NOTE: 1. All the documentary evidences must be duly attested by
gazetted officer or self attested.
2. Unattested copies of documentary evidence shall not be
treated as valid.
3. Experience should be in the form of experience
certificate. Submission of P.O. in place of experience
certificate will not be considered as valid.
Signature of the bidder -2-
SECTION – I
Notice Inviting Tender
BHARAT SANCHAR NIGAM LIMITED
% GMTD FARIDABAD
No: - FTD/Plg.-II/WP-842 /2008-2009/ 4 Dated: 8.04.2008
1 Sealed tenders (packing PVC/tape/sealing wax) are invited, on behalf of B.S.N.L.,
by General Manager Telecom, Faridabad from the eligible bidders for following
Name of item Estimated Cost of Bid Bid Sale of Date & Date &
cost of Docu. (Non security tender time for time of
Work(in Refundable (In Rs.) docume submission opening of
Rs.) In Rs.) nt upto of bid upto tender
1700 1400 hr on 1430 hrs on
Tender for 12,96,350/- 1125/- 32,409/- 15.5.08 16.5.08 16.5.08
Procurement of Cable
Fault Locator & Cable
Route Locator in
3 Eligibility condition:
a) The bidder must have an experience of supplied & maintenance of the
tendered items to DOT/BSNL/MTNL/ANY GOVT DEPT/ANY GOVT
PSU for Rs.4.5 lacs/- in last three years (Current year and three
previous financial years). The experience certificate should be issued by
an officer not below the rank of DE or equivalent.
b) The bidder should have minimum Total turnover of Rs. 19,44,500/- in
last three financial years and current financial year.
c) Small Scale Industry Units (SSIU) registered with NSIC (A Government
of India Undertaking) under Single Point Registration scheme for the
tendered items may be allowed exemption from payment of bid security
and performance guarantee to the extent of their monetary limit but
limited to a maximum of Rs. 50 lacs. A proof regarding current
registration with NSIC for the Tendered Items will have to be attached
along with the bid.
4 Mode of receipt of tender form :
a) Tender document containing detailed description of work and terms &
Signature of the bidder -3-
conditions can be purchased by paying cost of bid document in cash or
D/D in favour of Accounts Officer (cash) BSNL, O/O GMTD Faridabad
from SDE (Plg) BSNL, O/O GMTD Faridabad.
Tender document can be downloaded from our website
www.haryana.bsnl.co.in containing all details of items and terms &
conditions (In such cases the tenderer will submit the cost of bid
document separately along with bid security in the form of bank DD).
b) Venue for opening of tender Chamber of AGM (Plg) o/o GMT
5 Bid Security: - Bid Security as per NIT can be paid in the form of Demand Draft
issued by a scheduled bank, drawn in favour of Account Officer (cash) BSNL O/O
GMTD Faridabad payable at Faridabad. The tender, which is not accompanied by
the requisite amount of bid security, shall be summarily rejected.
The bid shall be submitted in two parts: -
a. Part I: - TECHNICAL BID – It will consists of the company/
establishment profile indicating the capability, experience as
mentioned for eligibility , bid document & bid security as per NIT
in the form of bank DD drawn in favour of A. O. (Cash) BSNL o/o
GMT Faridabad etc. This sealed envelope will be marked as
b. Part II: - FINANCIAL BID – It will contain the price of the tender
items including all taxes. This sealed envelope shall be marked as
iii) The envelope of part-I & part II together shall be sealed in
another envelope marked as Tender for Procurement of Cable Fault
Locator & Cable Route Locator in Faridabad SSA addressed to AGM
6 Tenders in sealed cover and super scribed “Tender for Procurement of Cable Fault
Locator & Cable Route Locator in Faridabad SSA” duly Addressed to AGM (planning),
O/O GMT Administrative Building, Sector-15A Faridabad should be dropped in the
tender box up to 1400 hrs. as per above schedule.
7 If there is holiday on the date of opening of tender then next working day will be the
date of opening.
8 The G.M.T.D Faridabad reserves the right to reject any or all tenders without assigning any reason
whatsoever. He also reserves the right to award work to more than one contractor and can increase/
decrease the quantum of work as per actual requirements.
9 Details also available on www.haryana.bsnl.co.in
O/o GMTD FBD
Signature of the bidder -4-
SECTION - II
INSTRUCTIONS TO BIDDERS
1. DEFINITIONS :
a) “The Purchaser” means the General Manager Telecom District
Faridabad acting on behalf of Bharat Sanchar Nigam Limited.
b) “The Bidder” means the individual or firm who participates in this tender
and submits its bid.
c) "The Supplier” means the successful bidder supplying the goods under
d) "The Goods” means all the equipment, machinery, computer hardware &
software, services and/or other materials which the Supplier is required
to supply to the Purchaser under the contract.
e) "The Purchase Order" means the order placed/signed, by the Purchaser
or officer authorized by the Purchaser, on the Supplier including all
attachments and appendices thereto and all documents incorporated by
reference therein. The purchase order shall be deemed as "Contract”
appearing in the document.
f) "The Contract Price” means the price payable to the Supplier under the
Purchase Order for the full and proper performance of its contractual
g) "Quality assurance " is a process of testing equipment as per the
Technical Specifications in the tender for use in BSNL. Quality
assurance is carried out in simulated field environment and includes
stability, reliability and environmental tests.
2. ELIGIBLE BIDDERS:
As per NIT
3. COST OF BIDDING:
The bidder shall bear all costs associated with the preparation and
submission of the bid. The Purchaser, will in no case, be responsible or
liable for these costs, regardless of the conduct or outcome of the
Signature of the bidder -5-
B. THE BID DOCUMENTS :
4. BID DOCUMENTS :
4.1 The goods required, bidding procedures and contract terms are prescribed in the Bid
Documents. The Bid Documents include:
a) Tender Notice
b) Instructions to Bidders
c) General (Commercial) Conditions of the Contract
d) Special Conditions of Contract
e) Technical Specifications & Schedule of Requirements
f) Bid Form and Price Schedule
g) Bid Security Form
h) Performance Security Guarantee (Bond Form)
i) Letter of Authorization for Attending Bid Opening
j) Format for Advance Purchase Order
k) Format for Acceptance of Advance Purchase Order
4.2 The Bidder is expected to examine all instructions, forms, terms and
specifications in the Bid Documents. Failure to furnish all information
required as per the Bid Documents or submission of bids not
substantially responsive to the Bid Documents in every respect will be at
the bidders risk and shall result in rejection of the bid.
5. CLARIFICATION OF BID DOCUMENTS:
A prospective bidder, requiring any clarification of the Bid Documents
shall notify the Purchaser in writing or by FAX at (0129 - 2264242) at the
Purchaser’s mailing address indicated in the invitation for Bids. The
Purchaser shall respond in writing to any request for clarification of the
Bid Documents, which it receives not later than 10 days prior to the date
for the opening/submission of bids Copies of the query(without
Identifying the source) and clarifications by the Purchaser shall be sent
to all the prospective Bidders who have received the bid documents.
6. AMENDMENT OF BID DOCUMENTS:
6.1 At any time, prior to the date of submission of bids, the Purchaser
may, for any reason, whether at its own initiative or in response to a
clarification requested by a prospective Bidder, modify the bid
documents by amendments.
6.2 The amendments shall be notified in writing or by FAX to all
prospective bidders on the address intimated at the time of purchase
of Bid document from the purchaser and these amendments will be
binding on them.
Signature of the bidder -6-
6.3 In order to afford prospective bidders reasonable time in which to take
the amendments into account in preparing their bids, the Purchaser
may, at its discretion ,extend the deadline for the submission of Bids
C. PREPARATION OF BIDS
7. DOCUMENTS COMPRISING THE BID:
The bid prepared by the Bidder shall comprise documents as per check
8. BID FORM:
8.1 The bidder shall complete the Bid Form and the appropriate Price
Schedule furnished in the Bid Documents, indicating the goods to be
supplied, a brief description of the goods, quantity and price as per
8.2 Not more then one tender form shall be issued to one firm and firm
cannot submit more than one bid. If a firm does so, then all the bids
received from the firm may be rejected.
9. BID PRICES:
9.1. The bidder shall give the total composite price inclusive of all Levies &
Taxes i.e. Sales Tax, VAT, Excise & Customs, packing, forwarding,
freight and insurance etc.. The offer shall be firm in Indian Rupees. No
Foreign exchange will be made available by the purchaser.
9.2. Prices indicated on the Price Schedule shall be entered both in figure
i. Tendered must quote for all the items as given in the schedule of
requirement/ price schedule Section- VII of tender Document.
ii. Tender will be evaluated as per prices schedule of section VII of tender
9.3. The prices quoted by the bidder shall remain fixed during the entire period of contract
and shall not be subject to variation on any account. A bid submitted with an
adjustable price quotation will be treated as non-responsive and rejected.
9.4. The unit prices quoted by the bidder shall be in sufficient detail to enable the
Purchaser to arrive at prices of equipment/system offered.
9.6 The price approved by the BSNL for procurement will be inclusive of levies and taxes,
octroi, packing, forwarding, freight(including unloading & handling charges) & insurance as
mentioned in para 9.1 above.
9.7 Form ‘C’ will be issued by the purchaser.
Signature of the bidder -7-
10. DOCUMENTS ESTABLISHING BIDDER'S ELIGIBILITY AND QUALIFICATIONS:
As per check list
11. DOCUMENTS ESTABLISHING GOODS CONFORMITY TO BID DOCUMENTS:
As per checklist.
12. BID SECURITY:
12.1 The bidders shall furnish as part of his bid, a bid security in the form of Bank DD as per
NIT. The bidders (Small Scale Units) who are registered with National Small Scale Industries
Corporation under Single Point Registration Scheme are exempted from bid security upto the
amount equal to their monetary limit. In case of bidder, having monetary limit as “WITHOUT
LIMIT” the exemption will be limited to Rs.50,00,000/- (Rupees fifty lakhs) only as per the
existing policy of BSNL. A proof regarding current registration with NSIC for the Tendered
Items will have to be attached along with the bid.
12.2 The bid security is required to protect the Purchaser against the risk of bidder's
conduct, which would warrant the security's forfeiture, pursuant to para 12.7.
12.3 No interest will be paid on bid security for any period.
12.3.1 The bid security shall be in the form of a of Bank DD and enclosed
along with the bid.. Payment in any other form is not acceptable & shall lead
to outright rejection of the Bid. Any Small Scale Industry / Firm claiming
exemption from the payment of bid security should submit the copy of the
current registration with National Small Industries Corporation (NSIC) for the
tendered items along with documents in respect of their monetary limit and
financial capabilities duly certified by the NSIC.
12.4 A bid not secured in accordance with para 12.1 & 12.3 shall be
rejected by the purchaser as non-responsive.
12.5 The bid security of the unsuccessful bidder will be discharged/returned
as promptly as possible but not later than 30 days after the acceptance of
tender by the Purchaser, pursuant to clause 13. The security of the Bidders
whose bids are not opened will be refunded after one month.
12.6 The successful bidder's bid security will be converted into security upon
the bidder's acceptance of the tender/ advance purchase order/agreement
satisfactorily and furnishing the performance security.
12.7 The bid security may be forfeited:
a) If a bidder withdraws his bid during the period of bid validity or
b). In the case of a successful bidder, if the bidder fails
I) to sign the contract in accordance with clause 28 or
ii) To furnish performance security in accordance with clause 28.
iii) Not conforming as per the terms and condition of tender.
12.8 In case of eventualities mentioned at 12.7 in respect of firm registered
I) The firm shall not be entitled to the facility against NSIC registration in future
tenders for the particular item and
ii) The fact shall be reported to the NSIC for cancellation of the registration.
Signature of the bidder -8-
13. PERIOD OF VALIDITY OF BIDS :
13.1 Bid shall remain valid for 180 days after the date of bid opening
prescribed by the Purchaser, pursuant to clause 19.1. A bid valid for a
shorter period shall be rejected by the Purchaser as non-responsive.
13.2 In exceptional circumstances, the Purchaser may request the bidder's
consent for an extension to the period of bid validity. The request and the
responses thereto shall be made in writing. The bid security provided under
Clause 12 shall also be suitably extended as asked for. A bidder accepting the
request and granting extension will not be permitted to modify his bid.
14. FORMATS AND SIGNING OF BID :
I. The bidder shall prepare One complete set of original bid The original
Bid shall be issued by this office or downloaded from the internet and all
the pages numbered consecutively and shall be signed by the bidder or
a person or persons duly authorized to bind the bidder to the contract.
The letter of authorization shall be indicated by written power of –
attorney accompanying the bid. All pages of the original bid, shall be
signed by the persons or persons signing the bid. The Bids submitted
shall be sealed properly.
II. The Bid shall contain no interlineations, erasures or overwriting except
as necessary to correct errors made by the bidder in which case such
corrections shall be signed by the person or persons signing the Bid.
D. SUBMISSION OF BIDS:
Bid should be submitted as per NIT
The tenderer will be bound by all terms, conditions & specification as detailed in the
Any tender with conditions other than those specified in the tender document is liable
to be summarily rejected. No modification by the contractor in any of the
conditions will be permitted after the tender is opened.
15. SEALING AND MARKING OF BIDS:
.The bid shall be prepared and submitted in the as per NIT. The bid submitted without
the price of bid document as mentioned in of NIT shall be rejected.
The envelopes shall indicate the name and address of the bidder to enable the bid to be
returned unopened in case it is declared “LATE”. Or rejected.
16. SUBMISSION OF BIDS:
16.1 Bids must be received by the Purchaser at the address specified under
NIT not later than 1400 hrs on due date.
Signature of the bidder -9-
16.2 The Purchaser may, at its discretion, extend this deadline for the
submission of bids by amending the Bid Documents in accordance with Clause
6 in which case all rights and obligations of the Purchaser and bidders
previously subject to the deadline will thereafter be subjected to the deadline as
17. LATE BIDS:
Any bid received by the Purchaser after the deadline for submission of bids
prescribed by the Purchaser pursuant to Clause 16, shall be rejected.
18. MODIFICATIONS AND WITHDRAWAL OF BIDS:
18.1 The bidder may modify or withdraw his bid after submission provided that
the written notice of the modification or withdrawal is received by the Purchaser
prior to the deadline prescribed for submission of bids.
18.2 The bidder's modification or withdrawal notice shall be prepared, sealed, marked and
dispatched as required in the case of bid submission in accordance with the provision of clause
15. A withdrawal notice may also be sent by Fax but followed by a signed confirmation copy
sent by Registered Post, post marked not later than the deadline for submission of bids.
18.3 Subject to clause 20, no bid shall be modified subsequent to the deadline for submission
BID OPENING AND EVALUATION
19 OPENING OF BIDS BY PURCHASER:
19.1) The purchaser shall open bids in the presence of bidders or his authorized
representatives who choose to attend at 1530 hrs. On the due date in the O/o AGM Planning
The bidder's representative, who are present; shall sign an attendance register. Authority letter
to this effect shall be submitted by the bidder before they are allowed to participate in bid
opening. (A format is given in Section IX of this document).
19.2 A maximum of one representative for any bidder shall be authorized and permitted to
attend the bid opening.
19.3 The Bidder’ s names, modifications, bid withdrawals and such other details as the
Purchaser at its discretion, may consider appropriate will be announced at the opening.
19.4 The date fixed for opening of bids, if subsequently declared as holiday by BSNL, the bids
shall be opened on the next working day, time and venue remaining unaltered.
20. CLARIFICATION OF BIDS:
To assist in the examination, evaluation and comparison of bids the Purchaser may, at its
discretion ask the bidder for the clarification of its bid. The request for clarification and the
response shall be in writing. However, no post bid clarification at the initiative of the bidder shall
21 PRELIMINARY EVALUATION:
21.1 Purchaser shall evaluate the bids to determine whether they are complete, whether any
computational errors have been made, whether required sureties have been furnished, whether
the documents have been properly signed and whether the bids are generally in order.
Signature of the bidder - 10 -
21.2 Arithmetical errors shall be rectified on the following basis. If there is a discrepancy
between the unit price and total price that is obtained by multiplying the unit price and quantity,
the unit price shall prevail and the total price shall be corrected by the Purchaser. If there is a
discrepancy between words and figures, the amount in words shall prevail. If the Bidder does
not accept the correction of the errors, his bid shall be rejected.
21.3 Prior to the detailed evaluation, pursuant to clause 22, the Purchaser will determine the
substantial responsiveness of each bid to the Bid documents. For purposes of these clauses, a
substantially responsive bid is one which conforms, to all the terms and conditions of the Bid
Documents without material deviations. The Purchaser's determination of bid's responsiveness
is to be based on the contents of the bid itself without recourse to extrinsic evidence.
21.4 A bid determined as substantially non-responsive will be rejected by the Purchaser and
shall not subsequent to the bid opening be made responsive by the bidder by correction of the
21.5 The Purchaser may waive any minor infirmity or non-conformity or irregularity in a bid
which does not constitute a material deviation, provided such waiver does not prejudice or
affect the relative ranking of any bidder.
22 EVALUATIONS AND COMPARISON OF SUBSTANTIALLY RESPONSIVE BIDS:
22.1 The Purchaser shall evaluate in detail and compare the bids previously determined to be
substantially responsive pursuant to clause 21.
22.2 The evaluation and comparison of responsive bids shall be done on the price of the
goods offered inclusive of levies & taxes etc. as indicated in price schedule in section –VII of
the Bid document. The Tender will be evaluated for the prices offered along with the brand and
23 POST TENDER OFFER AND/OR CONTACTING THE PURCHASER:
23.1 Subject to Clause 20, no bidder shall try to influence the Purchaser on any matter relating
to its bid, from the time of the bid opening till the time the contract is awarded.
23.2 Any effort by a bidder to influence the Purchaser in the Purchaser's bid evaluation, bid
comparison or contract award decisions shall result in the rejection of the bid.
23.3 No post-tender offer by any bidder will be entertained.
24 AWARD OF CONTRACT:
The Purchaser shall consider placement of orders for commercial supplies on those eligible
bidder/bidders whose offers have been found technically, commercially and financially
25 PURCHASER'S RIGHT TO VARY QUANTITIES:
(a) BSNL will have the right to increase or decrease up to 25% of the quantity of goods and
services specified in the schedule of requirements without any change in the unit price or other
terms and conditions at the time of award of contract.
26 PURCHASER'S RIGHT TO ACCEPT ANY BID AND TO REJECT ANY OR ALL BIDS:
26.1 The Purchaser reserves the right to accept or reject any bid, and to annul the bidding
process and reject all bids, at any time prior to award of contract without assigning any reason
whatsoever and without thereby incurring any liability to the affected bidder or bidders on the
grounds of the Purchaser's action.
Signature of the bidder - 11 -
26.2 PLACEMENT OF ORDER ON COUNTER OFFER:
26.2.1 The Purchaser is not bound to award contract at the lowest price received in the tender
and reserves the right to decide on fair and reasonable price of the product tendered as per
brand and counter offer the same to the Bidder whose price has been evaluated as the lowest
26.2.2 All other terms and conditions of tender shall remain operative even if a counter offer
rate is offered to a Bidder.
27. ISSUE OF ADVANCE PURCHASE ORDER:
27.1 The issue of an Advance Purchase Order (APO) shall constitute the intention of
Purchaser to enter into the contract with the bidder.
27.2 The bidder shall within 20 days of issue of an advance purchase order, give his
acceptance strictly as per the Performa along with performance security in conformity with bid
document provided with the bid documents. Acceptance of APO in any other Performa shall not
28 SIGNING OF CONTRACT:
28.1 The issue of purchase Order shall constitute the award of contract on the bidder.
28.2 Upon the successful bidder furnishing of performance security pursuant to clause 27, the
Purchaser shall discharge its bid security, pursuant to clause 12.
28.3 The successful bidder shall after furnishing the performance security will sign the agreement with
29. ANNULMENT OF AWARD:
Failure of the successful bidder to comply with the requirement of Clause 28 shall constitute sufficient
ground for the annulment of the award and forfeiture of the bid security in which event the Purchaser
may make the award to any other bidder at the discretion of Purchaser or call for new bids.
30. QUALITY ASSURANCE REQUIREMENTS:
The bidder shall have Quality Management System supported and
evidenced by the following:
- A Quality Policy.
- A management representative with authority and responsibility for
fulfilling QA requirements and for interfacing with purchaser in the
matters of Quality.
- Procedure for controlling design/production engineering, materials,
choice of components/vendors, manufacturing and packaging
process for supplying quality products.
- System of Inward Good Inspection.
- System to calibrate and maintain required measuring and test
Signature of the bidder - 12 -
- System for tracing the cause for non-conformance (trace ability) and
segregating product that don’t conform to specifications.
- Configuration management and change-control mechanism.
- A quality plan for the product.
- Periodical internal quality audits.
A well equipped infrastructure for testing computer hardware and other
31. Acceptance Testing:
All the items shall be tested by the A/T team of BSNL, Nominated by GMTD Faridabad
after receipt and accepted only after conforming to specifications and satisfactory
32. PARTICIPATION OF NEAR RELATIVES OF THE BSNL EMPLOYEES
IN THE TENDER/EXECUTION OF WORKS IN BSNL UNITS
i) The near relatives for this purpose are defined as:
a) Members of Hindu Undivided family,
b) They are husband & wife,
c) The one is related to the other in the manner as father, mother, son(s), & son’s
wife(daughter-in-law), Daughter(s), & daughter’s husband(son-in-law), brother(s), &
brother’s wife, sister(s), & sister’s husband(brother in-law).
ii) a) The company or firm or any other person is not permitted to tender for
works in BSNL Unit in which his near relative(s) is (are) posted.
iii) Therefore, the tenderer should give a certificate that none of his/her such
near relative is working in the units as defined in above clause (ii), where
he is going to apply for the tender/work. In case of proprietorship firm,
certificate will be given by the proprietor, for partnership firm, certificate will
be given by all the partners and in case of limited company, by all the
Directors of the company. Any breach of these conditions by the company
or firm or any other person, the tender/work will be cancelled and earnest
money/security deposit will be forfeited at any stage whenever it is so noticed.
The department will not pay any damages to the company or firm or the concerned
person. The company or firm or the person will also be debarred for further
participation in the concerned unit.
iv) The format of the certificate to be given is in the following format : -“
I….…………………….. S/o ……………………………r/o
……………………………… ……….. hereby certify that none of my
relative(s) as defined in the tender document is/are employed in BSNL unit
as per details given above. In case at any stage, it is found that the
information given by me is false/incorrect, BSNL shall have the absolute
right to take any action as deemed fit/ without any prior notice.
Signature of the bidder - 13 -
SECTION - III
GENERAL (COMMERCIAL) CONDITIONS OF CONTRACT
1 APPLICATION :
The General Conditions shall apply in contracts made by the Purchaser for the procurement of
2 STANDARDS :
The Goods supplied under this contract shall conform to the standards prescribed in the
Technical Specifications mentioned in Section V of this tender document.
3 PATENT RIGHTS :
The Supplier shall indemnify the Purchaser against all third-party claims of infringement of
patent, trademark or industrial design rights arising from use of the goods or any part thereof
in Indian Telecom Network.
4 PERFORMANCE SECURITY :
4.1 the succesful bidder will have to deposit performance security of an amount equal to 10% of
tender value in the form of bank DD OR in the form of bank FDR/guarantee pledged to A O
Cash (BSNL) O/O GMTD Faridabad.
4.2 the succesful bidder bid security will be converted into performance security.
4.3 No interest shall be paid on the performance security deposit for any period whatsoever.
4.4 The proceeds of the performance security shall be payable to the Purchaser as
compensation for any loss resulting from the Supplier's failure to complete its obligations
under the Contract.
4.5 The Performance Security Bond shall be in the form of bank guarantee issued by a
Scheduled Bank and in the form provided in the Bid Document, Section VIII.
4.6 The performance security deposit and Performance Security Bond will be discharged by
the Purchaser after completion of the Supplier's performance obligations including any
Warranty obligations & AMC terms under the Contract. In view of the above, the supplier shall
furnish COMPLETION REPORT-CUM-NO DEMAND CERTIFICATE against the purchase
order, after taking it from the consignees to the authority placing the Purchase Order. On
receipt of “NO DEMAND” and “ No DUES” Certificate, the authority placing the Purchase Order
after verification of his record that there are no dues outstanding from the supplier and
deducting all costs and other expenses the purchaser/consignee may have incurred on
consignment and other means including losses and damages which the purchaser is entitled to
recover from the supplier.
5 INSPECTION AND TESTS :
5.1 The Purchaser or his representative shall have the right to inspect and test the goods
as per prescribed test schedules for their conformity to the specifications. Where the
Purchaser decides to conduct such tests on the premises of the Supplier or its
subcontractor(s), all reasonable facilities and assistance like Testing Instruments and other
test gadgets including access to drawings and production data shall be furnished to the
inspectors at no charge to the Purchaser.
5.2 Should any inspected or tested goods fail to conform to the Specifications the Purchaser
may reject them and the Supplier shall either replace the rejected goods or make all
alterations necessary to meet Specification requirements free of cost to the Purchaser.
6. DELIVERY and DOCUMENTS:
Signature of the bidder - 14 -
6.1 Delivery of the goods and documents shall be made by the Supplier in accordance with
the terms specified by the Purchaser in its Schedule of Requirements and special conditions of
contract and the goods shall remain at the risk of the Supplier until delivery has been
completed. The delivery of the equipment shall be to ultimate consignee as given in the
6.2 The delivery of the goods and documents shall commence immediately on placement of
purchase order and be completed within FOUR WEEKS thereafter. The actual delivery
schedule will be given in the Purchase Order. The actual Date of receipt by the consignee,
referred 6.1 above, at site shall be taken as the “date of delivery”.
6.3 All Technical assistance for installation, commissioning and monitoring of the equipment
shall be provided by the Supplier at no extra cost during Quality Assurance, Acceptance
Testing and warranty period.
7.1 The supplier shall provide training for operation and maintenance staff of the purchaser free
of cost where required.
7.2 The supplier shall provide training to BSNL officers/staff free of cost.
7.3 The supplier shall provide all training material and documents where ever required.
8. INCIDENTAL SERVICES:
8.1 The Supplier shall be required to provide any or all of the following services:
(a) Performance or supervision of on-site assembly and/or start-up of the supplied goods. All
consumables etc. required for the startup shall be the responsibility of the supplier.
(b) Furnishing of tools required for assembly and/or maintenance of supplied goods.
(c) Performance of supervision or maintenance and/or repair of the supplied goods, for a
period of time agreed by the parties provided that this service shall not relieve the Supplier of
any Warranty obligations under this Contract.
The Supplier shall be bond to provide spares when asked after the supply.
10.1 The contractor shall warrant that stores to be supplied shall be new and free from all
defects and faults in material, workmanship and manufacture and shall be of the highest
grade and consistent with the established and generally accepted standards for materials of
the type ordered and shall perform in full conformity with the specifications and drawings.
The contractor shall be responsible for any defects that may develop under the conditions
provided by the contract and under proper use, arising from faulty materials, design or
workmanship such as corrosion of the equipment, inadequate quantity of materials to meet
equipment requirements, inadequate contract protection, deficiencies in circuit design and/or
otherwise and shall remedy such defects at his own cost when called upon to do so by the
Purchaser who shall state in writing in what respect the stores are faulty. This warranty shall
survive inspection or payment for, and acceptance of goods, but shall expire except in
respect of complaints notified prior to such date, Twelve months after acceptance and
testing conducted by BSNL.
10.2 If it becomes necessary for the contractor to replace or renew any defective
portion/portions of the equipment under this clause, the provisions of the clause shall apply
to the portion / portions equipment so replaced or renewed or until the end of the above
Signature of the bidder - 15 -
mentioned period of Twelve months , whichever may be later. If any defect is not remedied
within a reasonable time, the Purchaser may proceed to do the work at the contractor's
risk and expenses, but without prejudice to any other rights which the Purchaser may
have against the contractor in respect of such defects.
10.3 Replacement under warranty clause shall be made by the contractor free of all charges
at site including freight, insurance and other incidental charges.
10.4 The warranty shall also prevail during AMC as per AMC clause.
11. PAYMENT TERMS:
11.1 Payment of 90% of the price shall be made on receipt of goods by consignee. For claiming
this payment the following documents are to be submitted to the paying authority.
ii. Delivery challan
iii. Supplier certificate for dispatch
iv. Consignee receipt
v. Warranty certificate
11.2 The balance 10% payment shall be released after three month from the date of supply if
there is no breakage or damage or shortage of goods supplied.
11.3 (a) (i) Any increase in taxes and other statutory duties/levies after the expiry of the
delivery date shall be to the contractor’s account. However, the supplier shall pass on benefit of
any decrease in these taxes/duties to the Purchaser.
(ii) No payment will be made for goods rejected at site on testing.
(iii) All materials shall be dispatched on Freight paid basis only.
11.4 INTEREST ON DEFERRED / DELAYED PAYMENTS: No interest on any deferred /
delayed claim/payment arising out of this contract shall be payable in any case whatsoever.
12.1 Prices charged by the Supplier for Goods delivered and services performed under the
Contract shall not be higher from the prices quoted by the Supplier in his Bid.
12.2 Price once fixed will remain valid for the entire period of delivery. Increase and
decrease of taxes/duties will not affect the price during this period.
13. CHANGES IN PURCHASE ORDERS:
The purchaser may, at any time, by a written order given to the supplier, make changes
within the general scope of the contract.
The Supplier shall notify the Purchaser in writing of all subcontracts awarded under this
contract if not already specified in his Bid. Such notification, in his original bid or later shall not
relieve the Supplier from any liability or obligation under the Contract.
15. DELAYS IN THE SUPPLIER'S PERFORMANCE:
15.1 Delivery of the Goods and performance of services shall be made by the Supplier in
accordance with the time schedule specified by the purchaser in its Purchase Order. In
case the supply of goods and performance of services is not completed in the stipulated
delivery/installation/commissioning period, as indicated in the Purchase Order, purchaser
reserves the right either to short close/ cancel this purchase order and/or recover liquidated
damage charges. The cancellation/ short closing of the order shall be at the risk and
responsibility of the supplier and purchaser reserves the right to purchase balance
Signature of the bidder - 16 -
unsupplied item and services at the risk and cost of the defaulting Suppliers.
15.2 Delay by the Supplier in the performance of its delivery and service obligations shall
render the Supplier liable to any or all of the following sanctions, forfeiture of its performance
security imposition of liquidated damages and/or termination of the contract for default.
15.3 If at any time during performance of the Contract the Supplier or subcontractor(s)
should encounter conditions impending timely delivery of the goods and performance of
service, the Supplier shall promptly notify to the Purchaser in writing of the fact of the delay,
its likely duration and its causes(s). As soon as practicable after receipt of the Supplier’s
notice, the Purchaser shall evaluate the situation and may at its discretion extend the period
for performance of the contract in writing after mutual discussion with the supplier. The
supplier shall not be entitled for any escalation, compensation or damages for the period of
extension so granted for whatsoever reason(s). The decision of the purchaser in this regard
shall be final & binding and no dispute in this regard is arbitrable.
16. LIQUIDATED DAMAGES:
The date of delivery of the stores stipulated in the acceptance of the
tender should be deemed to be the essence of the contract and delivery
must be completed not later than the dates specified therein. Extension
will not be given except in exceptional circumstances. Should, however,
deliveries be made after expiry of the contracted delivery period, without
prior concurrence of the purchaser and be accepted by the consignee,
such delivery will not deprive the purchaser of his right to recover
liquidated damage under clause 16.2 below. However, when supply is
made within 21 days of the contracted original delivery period, the
consignee may accept the stores and in such cases the provision of
clause 16.2 will not apply.
16.2 Should the supplier fails to deliver the store or any consignment thereof
within the period prescribed for delivery, the purchaser shall be entitled
to recover 0.5 % of the value of the delayed supply for each week of
delay or part thereof for a period up to 10 (TEN) weeks and thereafter at
the rate of 0.7% of the value of the delayed supply for each week of
delay or part thereof for another TEN weeks of delay. In the case of
package supply where the delayed portion of the supply materially
hampers installation and commissioning of the systems, L/D charges
shall be levied as above on the total value of the concerned package of
the Purchase Order. Quantum of liquidated damages assessed and
levied by the purchaser shall be final and not challengeable by the
supplier. However, when supply is made within 21 days of QA clearance
in the extended delivery period, the consignee may accept the stores
and in such cases the LD shall be levied upto the date of QA clearance.
17. FORCE MAJEURE :
17.1 If any time, during the continuance of this contract, the performance in whole or in part
by either party or any obligation under this contract shall be prevented or delayed by
reason of any war, or hostility, acts of the public enemy, civil commotion sabotage, fires,
floods, explosions, epidemics, quarantine restrictions, strikes, lockouts or act of God (Herein
after referred to as events) provided notice of happenings, of any such eventuality is given by
either party to the other within 21 days from the date of occurrence thereof, neither party
shall by reason of such event be entitled to terminate this contract nor shall either party
have any such claim for damages against the other in respect of such non-performance or
Signature of the bidder - 17 -
delay in performance, and deliveries under the contract shall be resumed as soon as
practicable after such event may come to an end or cease to exist, and the decision of the
Purchaser as to whether the deliveries have been so resumed or not shall be final and
conclusive, provided further that if the performance, in whole or part of any obligation under
this contract is prevented or delayed by reason of any such event for a period exceeding
60 days either party may, at his option terminate the contract.
17.2 Provided also that if the contract is terminated under this clause, the Purchaser shall be
at liberty to take over from the contractor at a price to be fixed by the Purchaser, which
shall be final, all unused, undamaged and acceptable materials, bought out components and
stores in the course of manufacture in possession of the contractor at the time of such
termination of such portions thereof as the Purchaser may deem fit excepting such
materials bought out components and stores as the contracts may with the concurrence of
the Purchaser elect to retain.
18. TERMINATION FOR DEFAULT :
18.1 The Purchaser may, without prejudice to any other remedy for breach of contract, by
written notice of default, sent to the Supplier, terminate this Contract in whole or in part.
a) If the Supplier fails to deliver any or all of the goods and services within the time
period(s) specified in the Contract or any extension thereof granted by the Purchaser pursuant
to Clause 15.
b) If the Supplier fails to perform any other obligation(s) under Contract : and
c) If the Supplier, in either of the above circumstance(s), does not remedy his failure
within a period of 30 days (or such longer period as Purchaser may authorise in writing)
after receipt of the default notice from Purchaser.
18.2 In the event the Purchaser terminates the contract in whole or in part, pursuant to
para 18.1 the Purchaser may procure, upon such terms and in such manner as it deems
appropriate, goods and services similar to those undelivered and the Supplier shall be
liable to the Purchaser for any excess cost for such similar goods and services. However,
the Supplier shall continue performance of the contract to the extent not terminated.
18.3 Firms registered with NSIC should note that in case they fail to supply the ordered
quantity within the stipulated delivery period or extended period as the case may be , their
performance will be noted in the performance register in this office and also notified to the
19. TERMINATION FOR INSOLVENCY
The Purchaser may, at any time terminate the Contract by giving written notice to the
Supplier, without compensation to Supplier, if the Supplier becomes bankrupt or otherwise
insolvent as declared by the competent court provided that such termination will not prejudice
or affect any right or action or remedy which has accrued or will accrue thereafter to the
20.1 In the event of any question, dispute or difference arising under this agreement or in
connection there-with except as to matter the decision of which is specifically provided under
this agreement, the same shall be referred to sole arbitration of the Chief General Manager,
Haryana Telecom Circle, Ambala cant or in case his designation is changed or his office is
abolished then in such case to the sole arbitration of the officer for the time being entrusted
whether in addition to the functions of the Chief General Manager Haryana Telecom Circle or
by whatever designation such officers may be called (hereinafter referred to as the said
officer) and if the Chief General Manager(Haryana Telecom Circle) ,or the said officer
is unable or unwilling to act as such to the sole arbitration or some other person appointed by
Signature of the bidder - 18 -
the Chief General Manager, or the said officer. The agreement to appoint an arbitrator will
be in accordance with the Arbitration and Conciliation Act, 1996. There will be no objection to
any such appointment that the arbitrator is Government Servant or that he has to deal with
the matter to which the agreement relates or that in the course of his duties as
Government Servant he has expressed views on all or any of the matter under dispute. The
award of the arbitrator shall be final and binding on the parties. In the event of such
arbitrator to whom the matter is originally referred, being transferred or vacating his office or
being unable to act for any reasons whatsoever such Chief General Manager or the
said officer shall appoint another person to act as arbitrator in accordance with terms of the
agreement and the person so appointed shall be entitled to proceed from the stage at which it
was left out by his predecessors.
20.2 The arbitrator may from time to time with the consent of parties enlarge the time for
making and publishing the award. Subject to aforesaid Indian Arbitration and Conciliation
Act 1996 and the Rules made thereunder, any modification thereof for the time being in
force shall be deemed to apply to the arbitration proceeding under this clause.
20.3 The venue of the arbitration proceeding shall be the Office of the General Manager
Telecom Faridabad or such other Places as the arbitrator may decide.
21. SET OFF :
Any sum of money due and payable to the contractor (including security deposit refundable
to him) under this contract may be appropriated by the purchaser or BSNL or any other
person or persons contracting through BSNL and set off the same against any claim of the
Purchaser or BSNL or such other person or persons for payment of a sum of money
arising out of this contract made by the Contractor with Purchaser or BSNL or such other
person or persons contracting through BSNL.
22. LEGAL JURISDICTION:
In case of any dispute, the Faridabad court alone shall have the territorial jurisdiction to
adjudicate upon the matter arising out of this contract.
Signature of the bidder - 19 -
SPECIAL CONDITIONS OF CONTRACT
1. The special conditions of the contract shall supplement the '
Instructions to the Bidders' as contained in Section II &
“General(Commercial) Conditions of the Contract" as contained in
Section III and wherever there is a conflict, the provisions herein shall
prevail over those in Section II and Section III.
2. In case the date fixed for opening of bids is, if subsequently, declared
as holiday by the BSNL, the revised schedule will be notified. However, in
absence of such notification, the bids will be opened on next working day,
time and venue remaining unaltered.
3.The small-scale industries registered with National Small Scale Industries
Corporation (NSIC) under single point registration scheme and desirous of
claiming concessions available to such units inclusive of bid security
should submit documents in respect of their monetary limit and financial
capability duly certified by NSIC.
4 The supply will be accepted only after quality assurance tests/checks
are carried out by inspecting authority of BSNL, nominated by GMT
Faridabad, as per prescribed schedule and material passing the test
successfully and after excise gate pass issued by excise authorities,
Government of India for the purpose.
5 Purchaser reserves the right to disqualify such bidders who have a
record of not meeting contractual obligations against earlier contracts
entered into with the purchaser.
6. Purchaser reserves the right to black list a bidder for a suitable period
in case he fails to honor his bid without sufficient grounds OR purchaser
can also take any action such as forfeiture of EMD, security deposit , bank
7. Any clarification issued by purchaser, in response to query raised by prospective bidders
shall form an integral part of bid documents and it may amount to amendment of relevant
clauses of the bid documents.
8. The supplier shall:
i. Supply equipipment as mentioned in schedule of requirement for cable fault locator & cable
route locator for which the work is awarded to him.
9. Repair of faulty equipment and setting up of repair Facilities. The number of location of
repair facilities should be such as to meet the requirement of repairs and within turn around
10. One years onsite comprehensive warranty shall be provided for Cable fault Locator &
Cable Route Locator. Warranty will start after successful A/T completion for ordered equipment.
11. The bidder shall be charged liquidated damages at the rates as defined in the Clause 16 of
Section III, General Conditions of the Contract for any delay in the turn-key job entrusted to the
bidder beyond the scheduled delivery/installation/commissioning period.
Signature of the bidder - 20 -
12. Hardware shall be generic industry standard, (not a propriety which can not be maintained
by third party)
13. The instruments should satisfy standard of ISO 9001/9002 and
must be TEC approved.
14. During the warranty period, penalty for not repairing the equipment within 24 hours
after notice by purchaser @ Rs. 100-/- per day per machine will be levied. In case of
delay in rectification of the fault beyond 7 days, a penalty of Rs.500-/ per day per
machine will be levied.
15.The contractor has to supply manuals on installation, operations, maintenance, and
troubleshooting and operating systems for each location of Cable Fault Locator & Cable Route
16. All software quoted must be licensed copies of tested highest versions with upgrades, and
with full technical support.
17. IMPORTANT: - Only one rate is to be quoted by the bidder and in the case of bidder
quoting more than one rate for the same item under different options, the rate quoted by him in
the First option only would be taken into account for evaluation by ignoring the remaining
18. If any of the associated equipment or components of the cable Fault Locator & Cable Route
Locator goes faulty within 6 month from the date of installation then the complete system is to
be replaced by a new one within 7 days.
19. A sticker indicating the Telephone & Fax numbers with e-mail addresses of the supplier
should be pasted on each system to facilitate the user to book complaints, if any.
20. Performance Bank Guarantee of the equipment shall be six months extra over the
warranty period including AMC.
21. AMC will be reviewed every year based on previous year performance. Fresh AMC
will be executed every year. If the performance of the contractor is found unsatisfactory
or not compiling with the terms and condition of the tender during any year then GMT
Faridabad reserve the right to terminate the contract and forfeiture of security
Signature of the bidder - 21 -
1.Portable Cable fault Locator & Cable Route Locator
GENERAL REQUIREMENTS :
The Portable Fault Locator instrument shall be fully solid state and field proven employing
the state of the art technology
a. The instrument shall be portable & light weight .no dimension of the instrument shall be
more than 600mm & weight shall be less than 10 kgs. The actual dimensions & weight of
the instrument shall be furnished by the manufacturer.
b. All connectors & cables shall be of low loss ,suitably shielded,reliable & of standard types
to ensure failure free operation over long periods & under specified environmental
c. The mechanical design & construction of each card/unit shall be inherently robust & rigid
under all the conditions of operation,adjustment,replacement,storage,transport &
confirming to Para –12(vibration test) of DOT QA document no OM-333 (issue-
1,September-1990) .’’specifications foe environmental testing of electronic equipment for
transmission and switching use ‘’
d. The instrument shall have self cooling arrangements without use of fans.
e. Manufacturer’s name ,model,si.no & month/year of manufacturing shall be clearly
indicated on the instrument & in the operating manual.printing finishing shall be of official
f..Each sub-assembly/component shall be clearly marked to show its functions and schematic
reference so that they are identificable from the component layout diagram in the
manual.These shall be easily accessible for removal & testing.
g. All controls.switches & indications shal be clearly marked to show their circuit designation
h. It shall be of two types i.e Type – I ( upto 5 kms.) & type- ii ( up to 10 Kms.) depending
upon the range upto which the instrument can be localize the fault. The type approval
certificate shall clearly indicate the type of instrument approved.
2. Operational Requirements
a. The Portable Cable Fault Locator shall be able to clearly identify & localize cable faults
such as open or short circuit in the specified range for conduce of all guage of with all types
b. The instrument shall preferably be a microprocessor based tester working on pulse echo
principle & clearly displaying both transmitted ^ reflected pulse.
c. It shall indicate dielectric factor or propagation velocity as the case may be wich is set for
the cable under test & the range specified.
d. It shall have the capability to measure accurately the distance to fault in meters providing
e. Visual indication to show ON/OFF status shall be provided.
f. Provision of self check of the instrument shall be provided.
g. The instrument shall have a provision to indicate the presence of high voltage ( AC or DC )
on the test leads.
h. The instrument shall trace the path of buried underground cable armoured or unarmoured
metallic cables such as PCUT,PIJF,PCM & Co-Axial cables.
i. The instrument shall accurately locate the depth of the burried underground cable.
j. The instrument shall identify the a particular cable from the bunch of cables in congestion.
k. The cable route locator set shall be in two parts i.e a) Transmitter & b) Receiver.
l. The Transmitter shall generate & transmit a suitable audio & radio frequencies to excite the
cable under test.
m. The Receiver shall detect the audio & radio frequencies applied by the transmitter to the
conductor/sheath of the cable under test.
n. The frequency so selected should be such that it causes minimum interference to the
neighbouring working pairs/cables in the route.
Signature of the bidder - 22 -
o. During tracing the route of the cable, identifying a particular cable from the bunch &
measuring depth of the cable , it shall provide audible/visual indications.
p. During operation of the instrument either “NULL” or :PEACK” reception shall be used to a)
trace the cable route b)Identify the particular cable/pair from the bunch & c) Depth of the
q. Transmitter shall be of low power, battery/AC powered & receiver shall be of low power
battery powered light weight & simple to operate.
r. Insulation piercing pair clips shall be provided.
SPECIFICATIONS OF CABLE FAULT LOCATOR
1. Fault Distance Range - : 50m, 100m, 0.3 Km, 1Km, 3Km, 5Km & above
2. Fault Measurement Accuracy - : + 1%
3. Pulse width Ranges (ns + 10%) : 800 ns & 1800 ns (approx)
4. Pulse Waveform : Square
5. Pulse voltage : 22V p-p + 10%
6. Output Impendence : 150 ohms
7. Cable Constant Input : V/2 in upto 150 meters / micro seconds (digital)
8. Fault Distance Read-out : 5 digit seven segment display
9. CRT Display : 8x10 div (1 div = 0/55 cm)
1. Internal : 10 x 1.2 v Rechargeable NI-Mh Maintenance
Free Batteries of at
Least 8 A-H capacity (Built in Charger
230V + 10%)
2. External : DC 12V -15V, 1.0 Amp.
Timer : Built-in Timer Switches Power off
automatically after 10 minutes
(approx.) of idle running to save battery energy
3. The product should be TEC approved, the supplier has to produce certificate in this
4. The product should be ISO 9001/9002 Certified.
Note: The quantity specified here may increase or decrease as per actual requirement
all the items should carry one year warranty.
Signature of the bidder - 23 -
GMT Tender Enquiry No............ Date.........
Due to Open on:
Bidder’s Reference No. Dated
Bharat Sanchar Nigam Limited,
Admn Building, Sector 15A Faridabad
1. Having examined the conditions of contract as in Section II ,III & IV and specifications
including addenda Nos.... the receipt of which is hereby duly acknowledged, we,
undersigned, offer to supply and deliver Cable Fault Locator / Cable Route Locator in
conformity with said drawings, conditions of contract and specifications for sum as may be
ascertained in accordance with the schedule of prices attached herewith and made part of
2. We undertake, if our Bid is accepted, to commence deliveries and services within 4 weeks
and to complete delivery of all the items and services specified in the contract within 4 weeks
calculated from the date of issue of your purchase order.
3. If our Bid is accepted, we will obtain the performance guarantees of a Scheduled Bank
for a sum not exceeding @ 10% of the contract value for the due performance of contract and
in accordance with the agreement.
4. We agree to abide by this Bid for a period of 180 days from the date fixed for Bid opening
and it shall remain binding upon us and may be accepted at any time before the expiration of
5. Until a format Purchase Order of Contract is prepared and executed, this Bid together with
your written acceptance thereof in your notification of award shall constitute a binding contract
6. Bid submitted by us is properly sealed and prepared so as to prevent any subsequent
alteration and replacement.
7. We also declare that the printed terms and conditions, if any at the back of our tender
quotation or any other paper enclosed are not applicable.
8. We understand that you are not bound to accept the lowest or any bid, you may receive.
Dated this ..........
day of ..........
Signature : ………………………
[NAME IN BLOCK LETTERS of the SIGNATORY]
In capacity of
Signature of the bidder - 24 -
Duly authorized to sign the bid for and on behalf of........
Signature of the
Officer authorized to sign the Bid
Documents on the behalf of the bidder
Note : In case of authorized signatory the authorization letter on letter head of the firm must
Signature of the bidder - 25 -
LETTER OF AUTHORISATION FOR ATTENDING BID OPENING
Subject: Authorization for attending bid opening on _______________ (date) in the tender of
Following is hereby authorized to attend the bid opening for the tender mentioned
above on behalf of _________________________________________ (Bidder)
Order of Preference Name Specimen Signatures
Officer authorized to sign the bid
documents on behalf of the bidder.
1. Maximum of one representative will be permitted to attend bid opening and representative at
Sl. No. 1 will be allowed. Alternate representative will be permitted when regular representative
at Sl. No. 1 is not able to attend.
2. Permission for entry to the hall where bids are opened, may be refused in case authorization
as prescribed above is not received.
Signature of the bidder - 26 -
Tender enquiry no… Date at …THE…
1a. Name and address :
of the tenderer :
1b. Details of machinery/infrastructure/ :
Establishments of tenderer :
(Attach separate sheet if reqd) :
1c Tenderer is
a) Manufacturer :
b) Dealer :
2a. Telephone no. :
2b. Fax no. :
3. TIN/.S.T./PAN No. :
4. Details of Cost of Bid Document paid:
5. Details of EMD paid :
6. Person signing
Tender documents is :
a) Sole proprietor
c) Constituted attorney
Name & Signature of Bidder
Signature of the bidder - 27 -
Signature of the bidder - 28 -
Annexute - XI
BHARAT SANCHAR NIGAM LIMITED
OFFICE OF THE G.M.TELECOM,FARIDABAD
hereby certify that none of my relative(s) as defined in the tender document is/are
employed in BSNL unit as per details given in tender document. In case at any stage,
it is found that the information given by me is false/incorrect, BSNL shall have the
absolute right to take any action as deemed fit/without any prior intimation to me.
Signature of tenderer
Signature of the bidder - 29 -
Signature of the bidder - 30 -
Part – A ( including one year warranty)
S. no. Description of items Qty. Make, Model Unit price incl. Of all taxes, duties,
(Reputed brand ) no. & Type freight & packing etc.
Rs. (In figures) Rs. (In words)
1 Cable Fault 5 no.s
(as per given
2 Cable Route 5 no.s
Locator (as per
Part – B
S.no. Description of items PRICE (Rs.)
(In %age of items cost )
In figures ( %age ) In words
1 Comprehensive AMC charges
in First year after warranty
Signature of the bidder - 31 -
1 Please see the instructions in the Bid document.
2 Filling up of all columns is essential.
Form ‘C’ will be issued by the purchaser.
3 AMC cost will be included in deciding L1 bidder.
4 Bidder shall quote rates for one model for one item.
5 Discounting rate to calculate the NPV of AMC cost of year 1, year 2 & year 3 shall be 9%
6 AMC will come in to effect after expiry of warranty.
L-I bidder will be decided based on cost of equipment + Net Present Value of AMC charges for
1 year at 9% discount as under:
NPV = Cost of the Equipment + A / 1.09
Where A = AMC price quoted for 1 Yr.
Signature of Bidder with Seal
Signature of the bidder - 32 -
PERFORMANCE SECURITY GUARANTEE (BOND FORM)
[To be furnished on non-judicial stamp paper of Rs. 50/-. Use of Stamps /any other means in lieu of
Non-Judicial Stamp paper shall lead to outright rejection of the Bid.]
1. In consideration of, General Manager Telecom District Faridabad, Bharat Sanchar Nigam Limited
(BSNL) (hereinafter called "the Purchaser") having agreed to exempt ______________________
(hereinafter called 'the said Contractor(s)' ) from the demand, under the terms and conditions of an
agreement/ (Purchase Order) No. _____________ Dated ________________ made between
__________________ and ________________________ for ____________________ for the supply of
______________________________ (hereinafter called 'the said Agreement'), of security deposit for the
due fulfillment by the said Contractor(s) of the terms and conditions contained in the said Agreement, on
production of a bank guarantee for _________________________ We, (Name of the bank)
_____________________________ (hereinafter referred to as "the Bank") at the request of
__________________________________ (contractor(s) ) do hereby undertake to pay to the BSNL an
amount not exceeding ___________________ against any loss or damage caused to or suffered or would
be caused to or suffered by BSNL by reason of any breach by the said Contractor(s) of any of the terms or
conditions contained in the said Agreement.
2. We (Name of the bank) _____________________ do hereby , undertake to pay the amounts due and
payable under this guarantee without any demur, merely on a demand from BSNL stating that the amount
claimed is due by way of loss or damage caused to or would be caused to or suffered by BSNL by reason of
breach by the said Contractor(s)’ of any of the terms and conditions contained in the said Agreement or by
reason of the contractor(s)’ failure to perform the said Agreement. Any such demand made on the bank
shall be conclusive as regards the amount due and payable by the Bank under this guarantee where the
decision of BSNL in these counts shall be final and binding on the bank. However, our Liability under this
guarantee shall be restricted to an amount not exceeding ______________________.
3. We undertake to pay to the BSNL any money so demanded notwithstanding any dispute or disputes
raised by the contractor(s)/ supplier(s) in any suit or proceeding pending before any count or tribunal relating
thereto our liability under this present being absolute and unequivocal. The payment so made by us under
this bond shall be valid discharge of our liability for payment hereunder and the contractor(s)/ supplier(s)
shall have no claim against us for making such payment.
4. We (Name of the Bank) _____________________ further agree, that the guarantee herein contained
shall remain in full force and effect during the period that would be taken for the performance of the said
agreement and that it shall continue to be enforceable till all the dues of BSNL under or by virtue of the said
Agreement have been fully paid and its claims satisfied or discharged or till ______________ BSNL certifies
that the terms and conditions of the said Agreement have been fully and properly carried out by the said
contractor(s) and accordingly discharges this guarantee. Unless a demand or claim under this guarantee is
made on us in writing on or before the expiry of Two and a Half Years from the date hereof, we shall be
discharged from all liability under this guarantee thereafter.
5. We (Name of the bank) _________________ further agree, with the BSNL that the BSNL shall have the
fullest liberty without our consent and without affecting in any manner our obligations hereunder to vary any
of the terms and conditions of the said Agreement or to extend time of performance by the said contractor(s)
from time to time or to postpone for any time or from time to time any of the powers exercisable by the BSNL
against the said Contractor(s) and to forbear or enforce any of the terms and conditions relating to the said
agreement and we shall not be relieved from our liability by reason of any such variation, or extension being
granted to the said Contractor(s) or for any forbearance, act or omission on the part of the BSNL or any
indulgence by the BSNL to the said contractor(s) or by any such matter or thing whatsoever which under the
law relating to sureties would, but for this provision, have effect of so relieving us.
6. This guarantee will not be discharged due to the change in the constitution of the Bank or the
7. We (name of the bank) ______________________ lastly undertake not to revoke this guarantee during
its currency except with the previous consent of the BSNL in writing.
Dated the ________________ day of _____________
(indicate the name of the bank)
Signature of the bidder - 33 -
LETTER OF AUTHORISATION FOR ATTENDING BID OPENING
Subject: Authorization for attending bid opening on _______________ (date) in the tender of
Following is hereby authorized to attend the bid opening for the tender mentioned above on behalf
of _________________________________________ (Bidder)
Order of Preference Name Specimen Signatures
Signatures of bidder
Officer authorized to sign the bid
documents on behalf of the bidder.
1. Maximum of one representative will be permitted to attend bid opening and representative at Sl. No. 1 will
be allowed. Alternate representative will be permitted when regular representative at Sl. No. 1 is not able to
2. Permission for entry to the hall where bids are opened, may be refused in case authorization as
prescribed above is not received.
Signature of the bidder - 34 -
FORMAT FOR AGREEMENT
The successful tenderer shall have to execute the following agreement;
This agreement made on the_______ day of (Month)________________(Years)________ between
M/s_________________________ herein after called “The contractor”(which expression shall
unless excluded by or repugnant to the context include its successors, heir, executors,
administrative representative and assignee) of the one part & General Manager Telecom,
Faridabad on behalf of BSNL hereinafter referred to as the ‘A Government of India Enterprise,
of other part.
Where as the contractor has offered to enter into contract with the said BSNL/Government
of India for the Cable Fault Locator / Cable Route Locator in Faridabad SSA on the terms and
conditions herein contained and the rates approved by the Government(copy of rates annexed) have
been duly accepted and where as the necessary security deposits have been furnished in accordance
with the provisions of the tender document and whereas no interest will be claimed on the security
Now these presents witness and it is hereby agreed and declared by and between the parties
to these presents as follows.
1) The contractor shall during the period of this contract that is to say from _____ to_____ or
completion of work for Rs.________(in words)____________ whichever is earlier or until this
contract shall be determined by such notice as is hereinafter mentioned, safety carryout, by
means of labours employed at his own expenses and by means of tools, implements and
equipment etc. To be supplied by him for the above mentioned work in tender documents
(annexed) to the agreement), when the government or GMT Faridabad or any other persons
authorized by GMT Faridabad in that behalf require. It is understood by the contractor that the
quantity of work mentioned on the schedule is likely to change as per actual requirements as
demanded by exigencies of service.
2) The NIT(notice inviting tender), Bid documents (Qualifying and Financial), letter of intent,
approved rates, annexed hereto and such other additional particulars, instructions, drawings,
work orders as may be found requisite to be given during execution of the work shall be
deemed and taken to be an integral part of the contract and shall also be deemed to be included
in the expression “The Agreement” or “The Contact” wherever herein used.
3) The contractor hereby declares that nobody connected with or in the employment of the BSNL
is not/shall not ever be admitted as partner the contract.
4) The contractor shall abide by the terms and conditions, rules, guidelines etc. Stipulated in the
tender document including any correspondence between the contractor and the Government
having bearing or execution of work and payments of work to be done under the contract.
In witness whereof the parties presents have here into set their respective hands and seals the day
and year in_________
Above written: Signed sealed & Delivered by the
Above named contractor in the
Signed & Delivered on behalf of the
BSNL by The
Signature of the bidder - 35 -
AGREEMENT FOR AMC
THIS AGREEMENT made this _______ day of ___________2008_ BETWEEN M/S
________________________________________. ( hereinafter called as " Contractor" which expression
shall include its successors and assigns) of the one part AND the GMTD Faridabad on behalf of BSNL
(hereinafter called "BSNL (Govt. of india enterprise)" which expression shall include it successors and
assigns) of the other part.
WHEREAS GMTD Faridabad (BSNL) has accepted the proposal of the Contractor for the Annual
maintenance of its IVRS SYSTEM supplied vide T.No./P.O. NO. :
________________________________________dated : _______ at Faridabad. The total charges of AMC
will be Rs.___________ (Rupees : ______ __________ __________ ______ ________only) for a period
of one/ two/ three/ four years. The IVRS System’s locations, other terms and conditions are mentioned
AND WHEREAS the parties hereto now agreed to enter into this Contract for the said job in the
manner hereinafter appearing.
NOW THIS CONTRACT WITNESS WITH as follows:
01. THIS AMC agreement shall be in force from ______________ for a period of (One/Two/Three/Four)
_______ year and can be extended for further (One/Two/Three) _______ years.
02. The contract can be extended for a further period at the discretion of GMTD Faridabad.
03. BSNL reserves the right to terminate the Contract anytime without assigning any reasons after giving 30
04. THAT the Contractor shall truly and faithfully carry on the said job in proper manner/standard for the
maintenance of the IVRS/PC of BSNL Faridabad.
05. The contractor should have to submit performance Bank Guarantee to the Nodal Officer as per terms and
conditions mentioned in the rate contract/tender document.
06. THAT the maintenance includes monthly/quarterly preventive maintenance of the IVRS/PCs etc, removal
of the faults on calls and repairs/ replacements of any component parts/items when necessary for keeping
BSNL systems active and functional. All necessary written reports for removal of said faults etc. shall be
duly submitted by the contractor to the BSNL after the same shall have been attended to and all
corrective and remedial measures duly completed by the Contractor in workmanlike and substantial
07. THE CONTRACTOR SHALL undertake to provide comprehensive service maintenance of the said
systems of BSNL at their location strictly subject to the compliance of the conditions of this contract and
the Contractor shall not be allowed to remove the said system from BSNL said unit.
08. The comprehensive maintenance should cover all operating systems software, virus cleaning and
repairs/replacements of all Hardware's including Hard Disks, Floppy Diskette Drives, RAM, Mother Board,
etc.. Plastic parts of the machines will not be treated as consumable.
09. The Comprehensive maintenance should include MONTHLY / QUARTERLY preventive maintenance of
10. BSNL reserves the right to shift the equipment from one location to another with in the admn. Jurisdictions
of GMTD Faridabad.
11. The MONTHLY / QUARTERLY preventive maintenance sheets and the call sheets with reports of faults
removed duly signed & sealed by the end user should be enclosed with maintenance bills, and submitted to
the 'NODAL OFFICER' for clearing the payment.
12. AMC Charges at the rate as fixed percentage on the cost of Systems supplied under different Rate Contracts
Payable per year. This is valid for the Period of one Year from the date of agreement.
13. AMC charges are payable at the end of every quarter proportionately
Signature of the bidder - 36 -
14. The contractor will claim the AMC charges in single bill at the end of every quarter after consolidating all
the PCs covered under this contract, to the NODAL OFFICER nominated by the GMTD Faridabad.
15. Faults, which are intimated over Telephone before 1200 Hrs on any Working Day should be attended
before 1730 Hrs on the same day. No fault should be allowed to remain unattended for more than 24 Hrs
from the time the complaint is handed over. (Excluding Holidays).
16. If any complaint on faults/problems of any machine be intimated on Telephone/Fax at 17.00 hrs, the
contractor's engineer should reach the site at least by 10.30 hrs. On next working day.
17. Penalty will be charged as below for failures on the part of the Contractor:
(a) Penalty at the rate of 0.5% of the AMC will be levied per day for faults extending beyond
(b) If the fault is not rectified within 72 hours, the faulty machine should be replaced by a
Standby by the contractor.
(c) If the fault continues beyond 96 hours AMC for the machine for a month will not be paid.
(d) For every failure to perform MONTHLY/QUARTERLY preventive maintenance penalty
Equal to 5 % of the AMC payable for that quarter will be deducted from the maintenance
(e) If the fault continues for more than ONE month, the fault will be got attended thro' some
Other agency and the cost of the same or AMC for the year or replacement cost of the
Machine whichever is more will be recovered.
18. THE Contractor shall, during the course of attending "On-call service" or during their regular preventive
maintenance service, noticing the requirement of spare parts shall on notice to the BSNL or its authorised
person/persons and in his/their presence, replace after removal, if required, such parts and clear or remedy
the defects/flaws or faults,only at the site. Necessary and sufficient spares etc. of good quality and standard
shall have to be kept ready by the Contractor for immediate requirement or otherwise for compliance of
other provisions thereof.
On no account, the BSNLs System or its accessories/equipment etc. are to be taken out from its
normal installed locations by the Contractor as aforesaid. Only replacement of such assemblies on the
whole unit on a like-by-like basis and for removal of any malfunctioning is permissible. The Contractor
shall give advance notice to the said authorised person/persons of the BSNL for attending to the said job
and indicating the extent and nature of job to be undertaken in this regard.
19. The Contractor shall not assign/transfer and subcontract its interest/obligations subcontract or any part of it
without the prior approval of the BSNL obtained in writing.
20. In the event of the Contractor's business being dissolved/wound up or becoming insolvent or going into
liquidation or if the Contractor shall cease to carry on its business or is unable to pay the dues of more
than Rs.1,000/= to its creditors and any receiver is appointed and/or any attachment/ distress warrant is
levied in respect of its any assets/properties or if there is any operational statement, the BSNL shall then or
on any of such events/ happenings entitled to terminate this contract with or without notice and pay its
lawful dues upto the date of such termination. The Contractor will have no claim whatsoever against
BSNL thereafter. It is without prejudice to BSNL any other legal remedies for any antecedent breach of the
21. Any time or indulgence granted by BSNL will not be deemed to be a waiver on its part or act as an
estoppel preventing/prejudicing BSNL from advancing any claim for damages or otherwise against the
Contractor under the law or under this agreement.
22. In the event of any doubts, dispute or difference arisen out of or touching upon this agreement or in
connection herewith or for performance of the Contractor's obligation/s or for determination of rights and
liabilities of either or both the parties hereto or the interpretation, of any clause, provision or condition of
this agreement (except as to any matters the decision of which is specially provided by those or any special
conditions hereunder) during the continuance or expiration of this Agreement, the same shall be referred to
the sole arbitration of The CGMT Haryana Ambala cant.or its nominee. The award of the Arbitrator shall
be final and binding on both the parties and the Arbitration shall be conducted according to the Arbitration
Act 1940 or any statutory modification or reenactment thereof. The venue of arbitration shall be the place
Signature of the bidder - 37 -
where the contract has been signed or such other place as the CGMT at his discretion may determine. In
this clause the expression 'CGMT' includes any other Officer who is for the time being administrative
head of the Haryana circle whether in addition to other functions or otherwise.
23. Neither GMT Faridabad nor the Contractor shall be liable to each other for the delay in or failure of
performance of their respective obligations under this agreement caused by occurrences of events beyond
the control of the parties known as forces majeure including but not limited to fire (including failure
or reductions ) acts of God, act of public enemy, war, insurrections, riots, strikes, lock-outs, sabotage, any
law status or ordinance order action or regulations of the Governments or any agencies thereof or any
other local authority, or any compliance therewith or any other causes, contingencies or circumstances
similar to the above. On the happening of the one or any more of the above event, either party shall
promptly but not later than twenty days thereafter notify in writing to other of the commencement and
cessation of such status/tenure of force majeure condition or the said contingency, and of such condition,
contingency continues beyond three months then both the parties will discuss to find out a fair and
equitable solution to solve the stalemate or for termination of this agreement or otherwise decide the course
of action so that BSNL interest may not suffer adversely.
IN WITNESS whereof the parties executed this agreement on the day
and year first above written.
SIGNED AND DELIVERED FOR AND SIGNED AND DELIVERED FOR AND
ON BEHALF OF THE CONTRACTOR ON BEHALF OF THE GMTD FARIDABAD
Signature of the bidder - 38 -
Signature of the bidder - 39 -