Tender for Cleaning Works in Begusarai by keralaguest

VIEWS: 3 PAGES: 10

									                                                                                             Page 1 of 10




           BHARAT SANCHAR NIGAM LIMITED
                       (A Govt. of India Enterprise)
                        Office of the Telecom District Manager
                                         BEGUSARAI

                            NOTICE INVITING TENDER
   “TENDER FOR SANITATION & CLEANING OF TDM ADMIN BUILDING AND MAIN
 TELEPHONE EXCHANGE BUILDING, MAINTENANCE OF GARDEN, DRINKING WATER
                  SERVING AT TDM OFFICE BEGUSARAI.

Tender No.:- TDM /BGS/T-23/Cleaning/Tender/Part/2011-12                       Dated:-06.01.2012.


1   Date of Purchase of Tender Form :-        19.01.2012 to 14.02.2012 (11:00 hrs to 15.00 hrs.)
2   Date of Submission of Tender              15.02.2012 (Upto 14.00 hrs.)
    Paper:-
3   Date of Opening of Tender :-              15.02.2012 (At 15.00 hrs.)
4   Cost of Tender Paper :-                   Rs. 563/-
5   Earnest money :-                          Rs. 6550/- (Rs. Six Thousand Five Hundred Fifty only)
6   Estimate cost :-                          Rs.2, 62,000/- (Rs. Two Lac Sixty Two Thousand only)


                                   Receipt {ACG-67 or D.D. Details}

          Rs. -----------                      D.D. No.:- --------------------
          R/No. -----------                     Rs. - --------------------------
          Dated ----------------               Dated --------------------

Issued to:-
     Name ------------------------------------------------------
     Address ---------------------------------------------------
              ---------------------------------------------------
              ---------------------------------------------------
         Tel. No. ---------------------------------(M/No)…………………………….


                                                                AGM (ADMIN)
                                                       O/o the TDM BSNL Begusarai

    Details of Tender Documents:-
    1. Annexure I                       Details regarding Firm/Contractor
    2. Annexure II                      Information regarding EMD & SD
    3. Annexure III                     General Conditions
    4. Annexure IV                      Commercial Conditions of the Contract
    5. Annexure V                       Arbitration Clause
    6. Annexure VI                      Submission of Tender Offer




 Signature & Seal of the bidders                                                  AGM (Admin)
                                                                             O/o The TDM, Begusarai
                                                                                                 Page 2 of 10




                     BHARAT SANCHAR NIGAM LIMITED
                                 (A Govt. of India Enterprise)
                                  Office of the Telecom District Manager
                                                 BEGUSARAI
                                      NOTICE INVITING TENDER
   Tender No.:- TDM/BGS/T-23/Cleaning/Tender/Part/ 2011-12,             Dated: - 06.01.2012.
          The Telecom District Manager BSNL Begusarai for and behalf of Bharat Sanchar Nigam
   Limited invites WAX SEALED Tender for arranging of “Sanitation & Cleaning/Maintenance of
   Garden/Drinking Water Serving/At TDM Office Building Begusarai Telephone Exchange
   Building, Begusarai.
           S/N           Tender No.                   Details of work              Estimate       Earnest
                                                                                     Cost         Money
                 TDM/BGS/T-                  Sanitation & Cleaning of Main
          1      23/Cleaning/                Telephone Exchange Building
                 Tender/Part/2011-12         Begusarai including TDM office,    Rs. 2,62,000/-   Rs. 6550/-
                                             Campus area and Telecom Colony.
      The Tender Paper be had by the Contractor from the AGM (ADMIN), O/o The TDM BSNL
    Begusarai on any working day from 19.01.2012 to 14.02.2012 Between 11.00 hrs to 15.00 hrs
    on payment of Rs. 563/- (Rs. five hundred Sixty Three only) in form of ACG-67 receipt or DD in
    favour of AO (Cash), O/o The TDM BSNL Begusarai.
      Tenderer will submit one WAX envelope superscribed with the name of work. The envelope
    should contain the experience and other certificate.
      Duly filled in tender paper, enclosed in a WAX sealed envelope as said above may be dropped in
    tender box in office chamber of AGM (ADMIN), O/o The TDM BSNL Begusarai on 15.02.2012
    upto 14.00 hrs. The tender shall be opened on 15.02.2012 at 15.00 hrs. in presence of
    Tenderer or their representative who to be present there.
       The Telecom District Manager Begusarai reserves the right to accept or reject any or all tender
    wholly or partially without assigning any reason. Further TDM BSNL Begusarai reserves the right
    to award the work among more than one tenderers on the lowest approved rate. Tender will not be
    accepted if the quoted rate is below 10% of the estimated cost.
        The tenderer should submit the following documents along with Original tender document
    (Technical bid) & Annexure-A Rate Quoted by bidders (Financial bid) in separate envelope.
        Eligibility of Firm/Contractor:-
(A). Attested copy of Income Tax Account No.(PAN Number) along with last return filed of income tax.
    (copy attached).
(B). Attested copy of service Tax No. along with last return filed of service tax. (copy attached).
(C). Attested copy of EPF code No. (copy attached).
(D). Attested copy of ESI code No. (copy attached).
(E). Attested copy of Experience Certificate if any. (copy attached).


                                                                          AGM (ADMIN)
                                                                    O/o The TDM BSNL Begusarai




           Signature & Seal of the bidders                                          AGM (Admin)
                                                                               O/o The TDM, Begusarai
                                                                                  Page 3 of 10




                                   ANNEXURE-I
                       DETAILS REGARDING FIRM/CONTRACTOR
1. Full name of firm/contractor (copy attached).
   (In capital letters)

2. Firm’s Address (copy attached).

3. Telephone Numbers (s) & Mobile Numbers(s)

4. Is the firm proprietor or partnership (copy attached).

5. Name (s) of the proprietor or partner (copy attached).

6. Income Tax Account no (copy attached). (PAN No.)

7. Service Tax no (copy attached).

8. EPF code no (copy attached).

9. ESI code no (copy attached).


10. Experience Certificate (copy attached) if any.




I/we hereby certify that the above mentioned particulars are true and correct.




                                               Signature for and on behalf
                                                  of the firm/contractor




       Signature & Seal of the bidders                                 AGM (Admin)
                                                                  O/o The TDM, Begusarai
                                                                                               Page 4 of 10




                                                 Annexure-II
                                           Information regarding EMD & SD
 EARNEST MONEY
             Earnest money amount of Rs. 6550/- (Rs. Six Thousand Five Hundred Fifty
only)has been deposited in favour of AO (Cash), O/o The TDM BSNL Begusarai vide DD
No. -------------------------------------- Dated ---------------------------- Original receipt/DD of earnest
money is enclosed herewith.
SECURITY DEPOSIT
    (i) If tender is accepted, the tenderers whose tenders are approved will have to deposit
        security deposit of 7.5% of the estimated cost. The earnest money of successful
   (i)
        tenderer will be converted into S.D.
   (ii) No interest will be paid on security deposit.
   (iii)Security deposit will be refunded after successful completion of contract period.
   (iv) Cost of any damage or loss of department property will be adjusted from security
         deposit.
           I/We agree that the decision of the Telecom District Manager, BSNL, Begusarai
         will be final.




         Signature & Seal of the bidders                                         AGM (Admin)
                                                                            O/o The TDM, Begusarai
                                                                                           Page 5 of 10

                                              ANNEXURE-III
                                           General Conditions
1. Eligible Bidders: - This invitation for bid is open to all the Indian Nationals only upto the date of
    submission of the bid.
2. Submission of Tender: - The bid shall be submitted as per Annexure –I. The misc. work indicated
    in Annexure –A is for the purpose of tender evaluation only.
 The bid must be submitted in two sealed wax cover and marked as under:
 Envelope must be subscribed as technical bid for “Maintenance of garden, drinking water serving
 at TDM, Administrative Building and Sanitation and Cleaning of Main Telephone Exchange
 Building, Begusarai” & financial bid for “Maintenance of garden, drinking water serving at TDM
 Administrative Building and Sanitation and Cleaning of Main Telephone Exchange Building,
 Begusarai”. Two bids (one technical & another financial) in separate envelope should be dropped.
 Financial bid will only be opened when technical bid is found in all respect OK.
 Tenderer will give his name and full address on each envelope. The tender documents shall be
 signed in ball pen on each page by the bidder.
 Sealed cover address by name to AGM (ADMIN) shall either be sent by registered post or deposited in
 the Tender Box available in his room on or before 14:00 hrs of 15.02.2012.
3. Compliance: - Compliance report on all the terms and conditions of the contract must be
    submitted as per Annexure –II. In case, Compliance report is not enclosed with the offer, the same
    shall not be considered.
4. Earnest Money: - The earnest money of Rs. 6550/- (Rs. Six Thousand Five Hundred Fifty
    only) may be deposited in shape of Bank Draft in the name of AO (Cash), O/o The TDM BSNL
    Begusarai or in cash on ACG-67 to AO (Cash), O/o The TDM BSNL Begusarai.
5. The Bank Draft/Deposited receipt of ACG-67 must be enclosed with tender. Without Earnest
    money tender will not be entertained.
6. The earnest money of unsuccessful tenderer will be refunded through cheques after
    finalization of tender.
7. The tenderers whose tenders are approved will have to deposit security deposit of
    7.5% of the estimated cost. The earnest money of successful tenderer will be converted
    into S.D.
 Security Deposit:-
8. The tenderers whose tenders are approved will have to deposit security deposit of
    7.5% of the estimated cost. The earnest money of successful tenderer will be converted
    into S.D.
9. No interest will be paid on security deposit.
10. Security deposit will be refunded only after successful completion of contract & after up-to-
    date Payment of Service Tax, EPF & ESIC Payment.
11. Cost of any damage or loss of departmental property will be adjusted from security deposit
      or will be deducted from bill.
12. ESI- List of the workers of awarded agency with proof to be required before issue of 1st payment.
13. EPF- Account Number with name of workers is required at the time of agreement or before
    realising of 1st payment.
Obligation of the contractors:-
14. In order to ensure sanitary of the campus as per the clause above, the contractor may be required
      to deploy the personal for the purpose of the following work of this tender.

                                            Scope of work
     1. Sanitation & Cleaning of Main Telephone Exchange Building Begusarai – Four floors
        including ground floor and compound of Main Telephone Exchange and colony campus.
     2. Gardening at Main Telephone Exchange Building Begusarai - Two place etc.
     3. Drinking water servicing at TDM Office Begusarai – One place.
              However the actual requirement may vary from time to time according to       the
        administrative needs.
15. Consumable items like Phenol, Brooms, Acid, dust basket, Naphthalene boll, odonil etc. will
     supplied by tenderer only.

   Signature & Seal of the bidders                                            AGM (Admin)
                                                                         O/o The TDM, Begusarai
                                                                                           Page 6 of 10




16. Functions and duties of the personnel.
        In order to provide sanitary cleaning and gardening, duties and functions of various
     personnel shall be as per under:
15 CLEANERS
15.1 They shall remain in the campus during the duty period.
15.2 They shall clean latrine rooms, Urinals and bath rooms.
15.3 They shall clean floors of rooms with water and duster and Dry the floor with cotton cloth/jutes.
15.4 They shall clean the Windows and Doors.
15.5 They shall clean the Roofs and Walls.
15.6 They shall clean the campus noted in Annexure –III and the dust will be through in Dust Bin.

16 Duties of Waterman/woman:-
16.1 He/she shall arrange to supply clean water to all staff time to time at TDM office Begusarai.
16.1.1 He/She shall serve the occasionally meeting and other function held in office of TDM,
        Begusarai.
17 Duties of Gardener:-
17.1    They shall maintain all garden and Phool gamla at T.E. Campus, Begusarai.
17.2    They shall give manure to plants provided by the department.
17.3    They shall do the plantation as and when required as per season.
17.4    They shall change the gamla/fertilizer provided by BSNL and up keep of all gamlas coloring
        etc weekly.
17.5    Maintenance of garden should done daily.
17.6    The person involved in this work must have sufficient experience.
17.7    Person must present during working hour.
18.     The contractor shall deploy necessary required personnel.
19.     TDM BSNL Begusarai reserve the right to disqualify such bidders who have a record of not
        meeting the contractual obligations against earlier contracts entered into with the
        Department.
 20.    The contractor shall not be permitted to tender if any of his near relative in working as an
        officer in any capacity in Bihar Telecom Circle. He should submit and affidavit that no
        his/her near relation is employed in Bihar Telecom Circle.
        By the term near relative is meant wife, husband, parents and grand parents, children and
        grand children, brother, sister, uncle, aunts, cousins and their corresponding in – law.
 21.    Any attempt at negotiation direct or indirect on the part of a tender with the authority to
        whom be has submitted the tender of authority who is competent finally to accept if after he
        has submitted his tender of any endeavor to secure any interest for an actual of prospective
        tenderer or to influence by any means the acceptance of a particular tender will render the
        lender liable to exclusion from consideration.
 22.      No tender should be accepted from any person directly or indirectly connected with the
          Govt. Service.
 23.      Late/Delayed tenderers :
          Late tenders (i.e. tenders received after the specified time of opening, (delayed tender (i.e.
          tenders before the time of opening but after the due date and time of receipt of tenders) and
          post tender offers should not be considered at all.
 Penalty clause:
           If the contractor/tenderer fails attend the work within one week after issue of work order
          (it may be telephone also). The penalty Rs. 100/- per week will be charged.
 24.      The Tenders are at liberty to be present or should their representative at the time of
          opening of tender. The representative should bear authority letter from the tenderer.
 25.      The TDM BSNL Begusarai reserves the right to reject or all the tenders so received without
          assigning any reason.

                                                                       AGM (ADMIN)
                                                             O/o The TDM BSNL Begusarai


   Signature & Seal of the bidders                                            AGM (Admin)
                                                                         O/o The TDM, Begusarai
                                                                                                    Page 7 of 10
                                             ANNEXURE-IV
                                   Commercial condition of the contract


1.       The tender will be valid for a period of one year only.
2.       The contract can be terminated by TDM /Authority by giving a notice of one month without assigning
         any reason.
3.       TDM BSNL Begusarai reserves the right to terminate the contract at any point of time in case of
         unsatisfactory performance. The decision of TDM /Authority shall be final and binding.
4.       The contractor shall compensate in full the loss substained by TDM on account of any left, burglary
         and any other kind of intrusion in building/areas of TDM campus or loss due to any other reason.
         The amount of loss to be compensated by the contractor shall be determined by the TDM authority.
5.       Monthly Bills as per the rates agreed to for the work viz. shall be raised by the contractor to concern
         SDE. After verification by SDE the bill will paid by the AO (Cash), O/o The TDM BSNL Begusarai. No
         revision of the rates on any ground will be entertained till the contract is in force. In other words the
         contractor will not claim my enhanced rates during the currency of this contract.
6.       The Income Tax will be deducted at source as applicable.
7.       The SD 10% will be deducted from monthly running bill.
8.       No leave of any kind to the personnel shall be sanctioned by TDM BSNL Begusarai/Authority. The
         contractor shall be liable to make substitute arrangement in case of the absence of the personnel. The
         contractor shall have to make substitute in case weekly offers. No extra payment shall be payable on
         this account. The contractor has to keep sufficient no of leave reserves.
9.       The contractor shall bear all the expenses incurred on the following:-
(a)      Brooms, Phool & Coconut both, as required.
(b)      Gaita, Kukiali, Pails, Plastic pipe, Brush, Basket etc.
10.      TDM /Authority reserve the right to change the place of duty of any personnel. It also has the right to
         ask for replacement if any particular staff is not found to be carrying out the functions effectively.
11.      The staff shall be found to observe all instructions issues by TDM /Authority concerning general
         discipline and behavior.
12.      The TDM /Authority has also the right to check the various implements item etc. The contractor shall
         maintain these items to the satisfaction of TDM /Authority.
13.      The contractor shall comply with all the statutory provisions as regards personnel to the deployed by
         them in respect of minimum wages.
14.      The TDM /Authority shall not be responsible financially or otherwise for any injury to the security
         personnel in the course of performing the duties.
15.      The contractor shall not be permitted to transfer their rights and obligations under this contract to
         any other organization/otherwise.
16.      In case any of the details or documents furnished by the contractor while filling up to the tender or
         at any time are found to be false at any stage, TDM /Authority, Begusarai shall have the right to
         process against him under the process of law. The contractor shall not impose any other conditions
         during the period of contract.
17.      In case of breach of any of the terms of agreement, the security deposing of the contractor is liable to
         be forfeited by TDM /Authority against any amount which contractor may own to TDM /Authority.
18.      Any other provisions as advised by the GOI/BSNL, New Delhi should be incorporated in the
         agreement. The same shall also be binding on the contractor.
19.      The TDM, Begusarai reserves the right to extend the period of contract by maximum Three
         month only on the same rates , terms & conditions of the contract unilaterally.
20.      Tender will not be accepted if the quoted rate is below 10% of the schedule rate.
21.      Before Processing of the next Bill of the Bidder, Service Tax Paid challan, EPF Payment Challan &
         ESIC Paid Challan must be submitted.
22.      ESI- List of the workers of awarded agency with proof to be required before issue of 1st
             payment.
23.      EPF- Account Number with name of workers is required at the time of agreement or before
            realising of 1st payment.




                                                                                 AGM (ADMIN)
                                                                        O/o The TDM BSNL Begusarai




 Signature & Seal of the bidders                                                   AGM (Admin)
                                                                              O/o The TDM, Begusarai
                                                                                              Page 8 of 10

                                        ARBITRATION CLAUSE

(i)       In the event of any question, dispute or difference arising under this agreement or in
          correction therewith except as to matter the decision of which is specifically provided under
          this agreement the same shall be referred to sole arbitration of the CGMT, Bihar Circle,
          Patna/BSNL or in case his designation is changed or his office is abolished then in such
          case to the sole arbitration of the officer for the time being entrusted whether in such case
          to the sole arbitration of the CGMT, Patna or by whatever designation such officers may be
          called (hereinafter referred to the said officer) and if the Director General or the said officer
          is unable or unwilling to act as such the sole arbitration or some other person appointed by
          the Director General or the said officer. The agreement top appoint as arbitration will be in
          accordance with the arbitration and conciliation Act – 1996.
          There will be no objection to any such appointment that the arbitration in Govt. Servant he
          has expressed views on all or any of the matter under dispute. The award of the arbitrator
          shall be final and binding on the parties. In the event of such arbitration to whom the
          matter is originally referred being or vacating his office or being unable to act for any
          whatsoever such Chief General Manager or the said officer shall appoint another person to
          act as arbitration in accordance with terms of the agreement and the persons so appointed
          shall be entitled proceed from the stage at which it was left out by his predictors.

(ii)      The arbitration may from time to time with the consent of parties enlarge the time for
          making ad publishing and award. Subject to aforesaid arbitration and conciliation Act –
          1996 and the rule made there under, any modification thereof for the time being in force
          shall be deemed to apply to the arbitration proceeding under this clause.

(iii)      The venue of the arbitration proceeding shall be the office of TDM, BSNL, Begusarai or
          such other places as the arbitrator may decide.



                                                                        AGM (ADMIN)
                                                              O/o The TDM BSNL Begusarai


                                          ANNEXURE-VI

               The tenderers are required to submit there offer in a separate wax sealed and
          along with all necessary documents (technical) and on envelop must mention
          “TENDER FOR SANITARY, CLEANING OF ADMIN OFFICE AND MAIN TELEPHONE
          EXCHANGE           BUILDING          BEGUSARAI.”           AND       MAINTENANCE             OF
          GARDEN/DRINKING WATER SERVING IN TDM OFFICE BUILDING BEGUSARAI.

Tender No:-TDM /BGS/T-23/Cleaning/Tender/Part/2011-12 Dated:-06.01.2012




  Signature & Seal of the bidders                                               AGM (Admin)
                                                                           O/o The TDM, Begusarai
                                                                               Page 9 of 10




                  BHARAT SANCHAR NIGAM LIMITED
                             (A Govt. of India Enterprise)
                              Office of the Telecom District Manager
                                           BEGUSARAI


      “TENDER FOR SANITATION & CLEANING OF TDM ADMIN BUILDING
      AND MAIN TELEPHONE EXCHANGE BUILDING, MAINTENANCE OF
      GARDEN, DRINKING WATER SERVING
      AT TDM OFFICE BEGUSARAI.



Tender No.:- TDM /BGS/T-23/Cleaning/Tender/Part/2011-12, Dated:-06.01.2012.




                                         Financial Bid




       Signature & Seal of the bidders                              AGM (Admin)
                                                               O/o The TDM, Begusarai
                                                                                        Page 10 of 10




                                         ANNEXURE – ‘A’
                                             Financial Bid
                                     Rate quoted by Tenderer

  S.                 Name of Work                          Rate quoted by Tenderer
  No                                                 (Per month) (In Rs.) (Word & Figure)
          .                                               Excluding Service Tax only
   1   Sanitation & Cleaning at TDM office
        Building, & Main Telephone Exchange
        Building, Begusarai and Cost of plants,
        Fertilizers, etc
   2   Maintenance of Garden at TDM Office
       campus, Begusarai.

   3   Drinking water serving at TDM Office
       Building, Begusarai.

                       Total:-

Note: - The rate quoted above must be inclusive of all taxes & duties, excluding Service TAX.
        Service Tax as per prevailing rate of government will be paid by the bidder, which shall be
        reimbursed to bidder by BSNL Begusarai.



                                                  Signature for and on behalf
                                                   of the Firm/Contractor




       Signature & Seal of the bidders                                       AGM (Admin)
                                                                        O/o The TDM, Begusarai

								
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