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STRIDE response to Friends of Education

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STRIDE response to Friends of Education Powered By Docstoc
					                                    “Keep your child a step ahead.”
                                 3241 Oakham Lane, St. Cloud, MN 56301
                                  Tel. 320.217.6941 Fax: 320.217.6318



August 17, 2012


Ms. Beth Topoluk
Executive Director
Friends of Education
200 Lake Street East
EX0-01-A
Wayzata, MN 55391

Dear Beth:

STRIDE Academy takes the concerns presented in the letter that Friends of Education (FOE) sent to the
Board of Directors on July 16, 2012 very seriously. Since receiving the letter, STRIDE’s Board of
Directors has worked very hard to research the concerns, provide explanations, and lay the ground work
for putting in place better financial and management controls. Some of the concerns presented by FOE
have already been addressed as of the writing of this letter, while others will take some time and
continued hard work by the Board and staff. STRIDE is committed to improving our policies and
procedures to ensure the continued success of STRIDE Academy and our students.

Since receiving the letter dated July 16, 2012, the following steps have been taken:
     Regular Board meeting on 7/17 : Brief discussion and acknowledgement of the serious concerns
        brought up in the letter.
     Special Board meeting on 7/24 : Divide up items among Board members for further research and
        to begin to prepare the response.
     Special Board meeting on 8/1 : Board members reported back on the specific issues they were
        tasked with researching and finding appropriate responses and solutions for. This meeting was
        attended by approximately 25 parents, teachers, and community members.
     On 8/2, Jon Halter attended and addressed the full STRIDE Academy staff regarding the concerns
        and rumors. Teacher Board members left the meeting to comply with the Open Meeting Law.
     Special Board meeting on 8/13 : Dale Beutel placed on administrative leave until the
        investigation into the preliminary allegations is complete.
     Regular Board meeting on 8/16 : Our executive director, Mr. Beutel, was terminated with cause
        based on the Board research and findings regarding the allegations. Final response to the FOE
        letter was Board approved.
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The remainder of this letter includes the specific issues and concerns identified, followed by the Board of
Directors responses and corrective plans going forward:

Conflict of Interest:
        Unfortunately, Dale Beutel did not check the box indicating that his daughter, Anna Beutel,
        worked for STRIDE on FOE’s “Conflict of Interest Statement” form. Mr. Beutel reports that it
        was simply an oversight on his part. Mr. Beutel’s daughter no longer works for STRIDE
        Academy.

         Mr. Beutel’s daughter was hired as an after school worker in the STRIDE Alive program by Julie
         Dickinson, STRIDE Alive Coordinator, in October of 2010. Anna was paid $8.00 per hour for a
         limited and varying work schedule that included approximately 6 hours per week. Anna’s
         employment at STRIDE Alive ended in May, 2012. Mr. Beutel did not play any role related to
         Anna’s work or reviews at STRIDE Alive. Rather, Ms. Dickinson supervised Anna and
         conducted her reviews.

         Although we regret Mr. Beutel’s oversight in not properly completing the form, we do not believe
         that Mr. Beutel had a statutory conflict of interest. I can assure Friends of Education that a lesson
         has been learned, and all future conflict of interest forms will be scrutinized more closely to
         ensure that the forms are properly completed.

Director Evaluations:
       Revising the director evaluation process is something that the School Board was working on prior
       to receiving the FOE letter. At the 8/16 School Board Meeting, the School Board approved a new
       Executive Director Evaluation process. The new evaluation process is attached to this letter.

Fund Balance Loss:
      Attached to this letter is a breakdown of the revenue and expenditure changes that resulted in the
      fund balance losses for the 2010/2011 and 2011/2012 school years. Based on the lessons learned
      from these budget variations, we have updated and improved our budget models going forward
      with more conservative assumptions related to staffing and enrollment figures. As of the writing
      of this letter, the budgeted enrollment was 473, and the actual students attending STRIDE
      Academy during the first week of classes is 478. We expect this to be a sign, that with continued
      hard work and financial diligence, STRIDE will have a positive operating budget for the
      2012/2013 school year, and begin our slow climb to our new goal of a 25% fund balance.

2011/2012 Budget adjusting from a budgeted $15,020 surplus to a projected $173,456 deficit:
       The significant negative change can be attributed to many factors, but the more significant factors
       are:
       1. Enrollment decrease from a budgeted 415 to an actual 402
       2. Actual staffing was more than budgeted
       3. Spending patterns and program costs for opening of the Middle School in the 2010-2011
            school year included more ongoing costs than originally anticipated when the 2011-2012
            budget was originally adopted.

         See attached breakdown of the revenue and expenditure deviations that further breakdown the
         difference in the 2011/2012 Budget. As stated above, we have made improvements to our
         budgeting assumptions based on the lessons learned from this past year. We also have some plans
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         in place, which are further explained later in this letter, to help ensure our free / reduced student
         counts are accurately reported going forward.

Fund Balance Policy:
      Although our fund balance has decreased over the past few years for reasons outlined throughout
      this document, it is and has always been the Board’s desire to maintain a healthy fund balance. A
      20% fund balance policy was adopted by the Board without realizing Friend of Education 25%
      fund balance requirement. We respect that requirement and will adjust our policy accordingly.
      Although we can adjust our policy in short order, actually building our fund balance will take
      some time, dedication, and strong leadership. Below are the current projections of our fund
      balance for the next five years (not including the increased enrollment numbers for this school
      year). As you can see, we expect to make some significant strides in the right direction.

         At our August 16, 2012 Board meeting, the first read through of a revised fund balance policy
         that included a 25% fund balance occurred, with intentions of approving that policy at our
         September Board meeting.

                Current = 3.5%
                2012/2013 = 3.9%
                2013/2014 = 6.3%
                2014/2015 = 8.1%
                2015/2016 = 9.1%

         See attached Multi-Year Budget Projection Model for more information and detail.

Comment Regarding $100,000 Surplus:
     This comment was made by Dale as a goal. We were working through the 2012/2013 budget,
     and making expenditure cuts, reviewing revenues, and laying the ground work for the following
     (now current) years’ budget. The $100,000 surplus goal was no more than a comment. With the
     deep cuts that were already being considered, Dale had hoped that we could make enough cuts to
     provide a $100,000 surplus. That unofficial goal did not happen, as the School Board approved a
     budget that showed an $82 surplus. Since the adopted budget in June, some positive steps have
     been made in both enrollment and expenditure reductions, and the current working budget
     includes a projected $29,636 surplus. This working budget surplus of $29,636 conservatively
     includes an enrollment of 473, while the first few weeks of class have seen an actual enrollment
     closer to 478.

Business Manager:
       STRIDE’s executive director is the School’s Business Manager. BKDA provides STRIDE with
       consultation services for financial management and human resources. The Board has been
       updated on the role of the Business Manager.

         Prior to the FOE letter, the School Board has expressed interest in exploring different
         administration structures that would include a Business Manager separate from the Executive
         Director Role. Over the next few months, the School Board will continue to explore our options
         with respect to the administrative structure.
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Check # 6078:
       This check was made out to Dale Beutel for Security provided for building rentals for basketball
       practices between December 19th, 2010 and January 23, 2011. This check was made out for
       $345.00 and was paid for 20 hours of security at $15/hour plus $45.00 for mileage
       reimbursement. See attached documentation regarding this check. Financial policies regarding
       checks and balances will be addressed later in this letter.

Check # 6081:
       This check was made out to Dale Beutel for Security provided for building rentals for volleyball
       events between January 9, 2011 and February 14, 2011. This check was made out for $389.70 and
       was paid for 25.5 hours of security at $15/hour plus $7.20 for supplies related to the volleyball
       tournament. See attached documentation regarding this check. Financial policies regarding checks
       and balances will be addressed later in this letter.

Check # 43927:
       This check was made out for $414.00 for real estate taxes associated with the property behind the
       elementary school that is used for our playground, but owned by the Oak Knoll Tennis
       Association. Per a land use agreement regarding this property, STRIDE Academy pays the
       property taxes for the property we use for our playground. See attached documentation regarding
       this check.

Check # 4145:
       This was a mileage reimbursement from Simply Outdoors, with a hand written receipt. Although
       not properly documented, our relationship with SOE has ended.

Check # 4068:
       SOE wrote a check out to Mr. Beutel rather than writing it out to STRIDE Academy. Mr. Beutel
       promptly deposited the check in STRIDE’s account.

Delinquent Accounts / Payments made within 35 days:
       In the past, STRIDE did not have an established practice of stamping invoices upon receipt to
       ensure that they were paid within 35 days of receipt or sooner as required by vendor. No legal
       action has ever been taken against STRIDE regarding any late payments. In regards to the Traut
       water cooler bill, the only explanation is that the bill must have been lost in the shuffle. That bill
       and all other bills are now current.

         STRIDE Academy and its administration realize that it needs to establish procedures so that
         invoices are promptly paid in accordance with Section 471.425. STRIDE has begun the practice
         of stamping the date received on all invoices to ensure a clear due date can be established 35 days
         from receipt. STRIDE Academy with the help of BKDA (our financial consultant) will work
         diligently to ensure all future bills are paid promptly within the 35 day requirements. See attached
         draft Internal Control Procedures.

Financial Procedures:
       STRIDE’s School Board understands the need for better financial practices. The School Board,
       Finance Committee, and Administration have identified this as a very high priority that will take
       hard work, leadership, and sound advice. The Board is developing a Financial Controls Policy
       that will ensure better financial practices and documentation going forward. A draft Internal
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         Controls Procedures is attached to this letter. The School Board hopes to continue to develop and
         refine this policy to the point we can formally approve the policy this fall. Any input FOE would
         have regarding this draft policy is welcomed. Although the policy is in draft form at this point,
         STRIDE will begin to implement some of the financial management and controls identified
         immediately.

         One of the criticisms in the FOE letter, and in our past audit findings are transactions that are
         missing documentation. Although, the vast majority of transactions at STRIDE are properly
         documented, there is no excuse that 100% of the transactions going forward are not properly
         documented to ensure sound financial management and oversight. Some of the transactions that
         are missing documentation are associated with SOE. That relationship has now ended which will
         help eliminate some of the missing documentation issues. With better financial practices and
         oversight, STRIDE Academy’s School Board, Finance Committee, and Administration will work
         towards a goal of zero transactions going forward that do not include the proper documentation.

         STRIDE currently has a petty cash fund in the amount of $100 that is stored in a locked safe at
         each school. This money has been on site to be used in the event that small school related
         purchases are needed to be made when the executive director is not available. STRIDE has
         decided the petty cash funds are no longer needed, and per the new fiscal policies, the petty cash
         fund will no longer exist at either school.

         STRIDE has eliminated all but one debit card. The lone remaining debit card is in the possession
         of the executive director, and is used for online curriculum orders, costs associated with field trips
         that we cannot get a purchase order for, etc. STRIDE is committed to ensuring all background
         documentation is properly collected, and that the use of the debit card is minimized.

         STRIDE’s financial controls regarding the petty cash fund and the debit card are defined in the
         draft Financial Controls Procedures that is attached to this letter.

Free / Reduced Reporting:
        In order to ensure free and reduced numbers are reported accurately and STRIDE collects all
        funds we are due, STRIDE is working on the following:
                1. Collect as many free and reduced lunch applications as possible. We are proactively
                     informing all of our families so that the families that qualify for this option are
                     informed and understand how to fill out the proper forms.
                2. MARSS and CLiCS Reporting training for the appropriate Administrative Assistants
                     and at least one member of the Administration team
                3. Power School training for the Administrative Assistants and at least one member of
                     the Administration team
                4. Included on the School Board Calendar (which is attached), is a plan to review the
                     numbers submitted and the turn around reports to ensure proper reporting.
                5. Although not a goal that can be accomplished this year, STRIDE is beginning to look
                     into software systems other than Power School.

Simply Outdoors Experiences:
       Our relationship with Simply Outdoors Experiences (SOE) began in November of 2010, and
       ended in January of 2012. Although the School Board never approved this relationship with a
       vote, there was a presentation to the School Board in October of 2010. An initial contract was
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         signed by Dale Beutel and Mr. Russel on behalf of SOE on 4/15/11. An agreement was signed in
         May of 2011 to end the relationship as of August 31, 2011. Although by 8/31/11, SOE had
         established its own 501(c)3 corporation, transactions continued until January of 2012.

         Although SOE and their educational outreach is a positive for STRIDE students, their relationship
         with STRIDE Academy should have never happened. Our relationship with SOE produced many
         errors and financial mistakes that included:
              Seven purchases over $1,000 that were never approved by the Board
              A $4,000 donation that was not approved by the Board. All donations are to be approved
                 by the School Board.
              Authorized signers from SOE that were never approved by the School Board.

In summary, although the relationship with SOE is regretful and has contributed to some audit findings,
STRIDE’s relationship with SOE has ended.

Audit Findings:
       As FOE noted in the letter, our Audit findings from 2009 with no deficiencies to the 2011 audit
       with three deficiencies clearly shows a need for improvement in our financial policies. As
       outlined later in this letter, STRIDE understands the need for improvement, and is beginning the
       steps necessary to approve a financial policy that will help us ensure future audits do not have
       deficiencies.

         The Board entrusted the regular financial reviews to the finance committee. The Board has, even
         prior to the letter from FOE, started a much more intensive involvement in the daily financials of
         STRIDE. Every Board member will be e-mailed a copy of all check registers by at least the
         Friday before the Board meeting (allowing almost one full week for review). The Board also has
         had several meetings in regards to finances, cutting costs, and policy revision. Additional
         resolution: The Board will perform its own monthly “proper documentation” audits. During each
         month’s financial portion of the meeting, a Board member not on the finance committee will
         request all documentation for random transactions for review. This process will continue at least
         for two years to clear up the “material weakness” listed on our audit. We want FOE to be aware
         that it is highly likely that due to the SOE relationship, we will experience another audit rating
         showing a “material weakness.”

         In reviewing our future audits, the Board plans to have the audit firm come to the Board meeting
         to walk us through the audit to ensure the Board and Administration clearly understand the audit
         and its findings (if any).

Future Submittals to FOE:
       Attached to this letter is a chart outlining all of the submittal due dates for each month. This
       schedule has been Board approved, and will be revisited on a yearly basis to update and modify
       this document as needed.

         In addition to developing the attached submittal chart, BKDA will begin a practice of including
         FOE on the emails that include the monthly financial reports and management reports.
                                             Stride Academy
                                          St. Cloud, Minnesota

                               Analysis of 2010-2011 Budget vs. Actual

                                                                                            Variance
Revenues
  Actual enrollment was 348 students for the year, compared to a budget of 348, which
  was a positive variance of 3.86 ADM for funding purposes                                     $25,570
  Targeted Services Program revenue was higher than budgeted, based on actual number
  of students served                                                                           $12,699
  State Special Education Aid was higher than budgeted, based on the actual costs of the
  program                                                                                     $119,033
  Prior Year estimates were underestimated when last year's audit was completed                $11,512
  Revenues for Federal Programs (Title and Special Education) were less than budgeted,
  based on actual program expenditures)                                                       ($25,566)
  Other Local Revenues (Fees from Students, Donations and Gifts, Other Local Revenues)
  were lower than budgeted                                                                    ($21,948)
  Revenues for Food Service Programs were less than budgeted, primarily in the revenue
  for fees charged for meals served)                                                          ($12,415)
  Fees and other revenues for programs operated in the Community Services Fund were
  less that budgeted                                                                           ($5,831)
  Total Revenues                                                                              $103,054

Expenditures
  Targeted Services Program expenses were higher than budgeted                                 ($4,287)
  Expenditures for Special Education Programs that qualify for State Aid were higher than
  budgeted                                                                                   ($131,475)
  Expenditures for Federal Programs were lower than budgeted                                   $25,566
  Expenditures for Food Service Programs were higher than budgeted                            ($15,205)
  Expenditures for programs operated in the Community Services Fund were higher than
  budgeted                                                                                     ($7,471)
  Salaries and Benefits for General Education Programs were higher than budgeted              ($29,061)
  Cost of Bonuses paid (Q Comp and Other) increased by 103% from the prior year, and
  were higher than budgeted                                                                   ($22,276)

  Fundraising Costs were $8,947 less than receipts and higher than budgeted, including
  transferring funds to the PATHS organization                                                 ($7,539)
  Fees paid for student Field Trips and other events were higher than budgeted                 ($8,502)
  Planning Costs for opening the Middle School building were higher than projected             ($6,143)
  Other Operational Costs for the year, including the Middle School program, were higher
  than projected                                                                               ($4,050)
  Total Expenditures                                                                         ($210,442)

  Overall Variance                                                                           ($107,388)
                                               Stride Academy
                                            St. Cloud, Minnesota

                          Analysis of 2011-2012 Adopted vs. Revised Budget

                                                                                         Change
Revenues
  Adopted Budget Revenues                                                                             $4,177,762
  Enrollment decrease from 415 to 402 students, resulting in a reduction of 15.55 WADM    ($55,273)
  Reduction in Building Lease Aid due to reduction in enrollment                          ($18,661)
  Increase in State Special Education Aid, based on projected program costs                $68,337
  Increase in Targeted Services Program revenue, based on participation                     $4,499
  Adjustments for prior year state aid revenues                                            ($2,542)
  Increase in Federal Title Programs revenue based on allocations                          $30,550
  Increase in Federal Special Education revenue based on allocations                       $14,766
  Final allocation of Federal Education Jobs Fund grant                                    $14,108
  Food Service Program revenues                                                            ($6,641)
  Community Services Programs revenues                                                    ($19,797)
  Local revenues for gifts and grants, fees, fundraising                                  ($31,127)
    Total Budget Changes                                                                                 ($1,781)
  Revised Budget Revenues                                                                             $4,175,981

Expenditures
  Adopted Budget Expenditures                                                                         $4,130,942
  Salaries and Benefits                                                                   $254,765
  Salary and wage increases given in excess of amounts budgeted
  Positions added in prior year that were unbudgeted and continued in current year
  Hourly employees working more hours that Administration approved, in some cases
  making employees eligible for insurance benefits
  Dean of Students/Special Education Director - 25% of time moved from federal special
  education grant to general fund
  Library paraprofessional position added
  Cost of Paid Time Off (PTO) for Principal added to the budget
  Increased costs for merit pay estimated, based on prior year costs
  Contracted Services budget reduced                                                      ($15,000)
  Telephone, Postage, Utilities, and Property/Liability Insurance budgets reduced         ($18,903)
  Repairs and Manteca budget reduced                                                      ($12,674)
  Transportation budget increased                                                          $15,564
  Travel for conferences/staff training and between school buildings budget increased       $2,959
  Field Trip fees and other entry fees budget increased                                     $2,228
  Building Lease budget increased based on property tax costs                                 $266
  Other Rentals and Operating Leases budget increased                                         $743
  Special Education Costs for Student Services budget increased                             $4,619
  Supply, Instructional Materials, Textbooks, Standardized Tests, and Media Resources
  budgets reduced                                                                         ($23,971)
Technology and Other Equipment budgets reduced                                   ($10,218)
Targeted Service Program, Federal Title and Special Education Programs budgets
increased based on revised allocations                                           $10,135
Food Service Program budget increased                                             $7,608
Community Services Programs budget increased                                        $374
  Total Budget Changes                                                                        $218,495
Revised Budget Expenditures                                                                  $4,349,437

Adopted Budget Revenues less Expenditures                                                       $46,820
Revenue Budget Changes                                                                          ($1,781)
Expenditure Budget Changes                                                                    ($218,495)
Revised Budget Revenues less Expenditures                                                     ($173,456)
                                                                                               

Mission: STRIDE Academy will provide educational experiences for all children promoting a strong foundation in all core academic areas.  Using 
researched based curriculum, students will excel academically through real‐life educational experiences in a challenging, caring, and student‐centered 
environment. By meeting each student’s unique educational, emotional, and social needs, students will be empowered to become responsible life‐long 
learners and leaders. 
 
Date: 
To: 
From: Board of Directors for STRIDE Academy 
Subject: Executive Director’s Evaluation 
 
 

STRIDE Academy values excellence in its academic and administrative programs. It is committed to creating and maintaining an environment that 
emphasizes the importance of relating work performance to its mission. This evaluation supports that commitment and establishes the foundation for 
the performance evaluation process. 
 

The actual performance assessment serves several purposes. It encourages executive director’s involvement, provides a formal mechanism for director 
to receive feedback regarding job performance and expectations, and allows the director to work closely with the School Board to establish goals and 
priorities. Performance assessment also facilities growth and development of executive director and results in a documented history of the director’s 
performance.   

Instructions: This evaluation is completely confidential so we ask you to be as candid as possible. We ask that you provide comments specific examples 
of how this individual demonstrates strengths and improvement needs in as many categories as possible. The feedback you provide will be considered as 
input to the overall evaluation of performance, and in the creation of an individual development plan. You may indicate to what level your expectations 
are being met by checking the appropriate box to clarify your written feedback. If you are unable to provide this feedback, please notify the Executive 
Review Committee Chair.  



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        Complete and return in the enclosed sealed envelope to Executive Review Committee Chair no later than October 1st/February 1st/June 1st 

         Evaluation for:  ______________________, Executive Director of STRIDE Academy                          Evaluation Date:        

         Assessor (Optional): _________________________ 

Please check the appropriate box for each performance factor. You may provide comments using examples of actual behavior‐ although doing so is 
optional. Your evaluation will be summarized to include common themes with specific details kept confidential. The school board would like to thank 
you in advance for your time, input, and immediate attention to this request.  

Levels of Performance: 

5 ‐ Outstanding (Performance yields extraordinary results). 
4 ‐ Highly Accomplished (Performance consistently generates results above those expected of the position). 
3 ‐ Successful (Performance fully meets job expectations and occasionally generate results beyond those expected).  
2 ‐ Needs Improvement (Performance meets some, but not all, job expectations). 
1 ‐ Unsatisfactory (Performance is below job requirements. Immediate improvement is required).  
 
 

 

 

 

 

 

 

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    1. Mission/Philosophy  Support:                                                      __‐Outstanding (5) 
       Demonstrates an understanding of their own area of responsibility fits within     __‐Highly Accomplished (4) 
       the mission of STRIDE Academy and the ways in which it impacts others             __‐Successful (3) 
       within the organization. To include supporting staff, parents, and students to    __‐Needs Improvement (2) 
       the mission.                                                                      __‐Unsatisfactory (1)
        

Strengths: (specific examples) 
         
         
          
Improvement Needs: (specific examples) 
        

          

2. Financial Management:                                                                    __‐Outstanding (5) 
   Works with the Board to develop and manage the budget. Completes financial               __‐Highly Accomplished (4) 
   management of STRIDE Academy, including the development and implementation of            __‐Successful (3) 
   the annual budget, completions of reports required for fiscal reimbursement, and         __‐Needs Improvement (2) 
   auditing procedures. Ensures compliance with UFARS and GAAP.                             __‐Unsatisfactory (1)
    
     




Strengths: (specific examples) 
         
         
          
Improvement Needs: (specific examples) 
        

          


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    3. Legal & Compliance Management:                                                    
       Is knowledgeable regarding day‐to‐day legal and compliance requirements of       __‐Outstanding (5) 
       operating a Minnesota charter school. Ensures school operates with all           __‐Highly Accomplished (4) 
       applicable legal requirements. Ensures timely filling of required reports to     __‐Successful (3) 
       the Minnesota Departments of Education. This includes policy review              __‐Needs Improvement (2) 
       according to MDE.                                                                __‐Unsatisfactory (1) 
        
Strengths: (specific examples) 
         
         
          
Improvement Needs: (specific examples) 
        

          

    4. Board Relations:                                                                  
       Provides accurate and timely information to all board members. Works with        __‐Outstanding (5) 
       the Board to establish short‐term and long‐term goals, assessing the school’s    __‐Highly Accomplished (4) 
       on‐going alignment to its mission, and ensuring student achievement.             __‐Successful (3) 
       Attends all board meetings. Provides additional information that might be of     __‐Needs Improvement (2) 
       interest to the Board.                                                           __‐Unsatisfactory (1) 
        
Strengths: (specific examples) 
         
         
          
Improvement Needs: (specific examples) 
        

          

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    5. Authorizer and Community Relationships:                                           __‐Outstanding (5) 
       Ensures charter contract requirements and authorizer requests are fulfilled       __‐Highly Accomplished (4) 
       in a timely manner. Develops and implements a program to ensure regular           __‐Successful (3) 
       communication with parents to encourage parent involvement and                    __‐Needs Improvement (2) 
       participation in the school. Promotes STRIDE Academy and develops good            __‐Unsatisfactory (1) 
       relationships with interested people outside the school community.                 
        
Strengths: (specific examples) 
         
         
          
Improvement Needs: (specific examples) 
        

          

 
    6. Instruction & Assessment:                                                          
                                                                                          
       Implements all designated academic programs and ensures alignment with 
                                                                                         __‐Outstanding (5) 
       state standards. Makes research‐based recommendations to the board 
                                                                                         __‐Highly Accomplished (4) 
       regarding curriculum enhancement. Provides appropriate professional 
                                                                                         __‐Successful (3) 
       development to teachers and staff. Supervises all required standardized tests 
                                                                                         __‐Needs Improvement (2) 
       as well as additional tests to diagnose student needs and to assess student 
                                                                                         __‐Unsatisfactory (1) 
       academic progress. Evaluates data to ensure instruction and student 
                                                                                          
       achievement is on‐track to achieve grade‐level standards. Supervises 
                                                                                          
       administration who works with teachers to develop specific plans to assist all 
                                                                                          
       students in increasing individual student achievement. 
                                                                                          
          
                                                                                          
                                                                                          
          



5 | P a g e  
 
Strengths: (specific examples) 

          
          
          
Improvement Needs: (specific examples) 
        

          

          

    7. Staffing & Staff Development/Evaluation:                                            

       Recommends to the Board all hiring and termination of staff. Provides              __‐Outstanding (5) 
       instructional leadership to teachers and ensures appropriate and                   __‐Highly Accomplished (4) 
       documented evaluation of all staff. Reviews progress of current                    __‐Successful (3) 
       administrative structure to the board quarterly.  Ensures all staff follows        __‐Needs Improvement (2) 
       policies and procedures authorized by the Board and the Minnesota                  __‐Unsatisfactory (1) 
       Department of Education. 
                                                                                       

Strengths: (specific examples) 

          
          
          
Improvement Needs: (specific examples) 
        

          

          


6 | P a g e  
 
 
 
                    Stride Academy Yearly Board Meeting Schedule 
 
July ‐ Organizational Meeting 
     Induct members, elect officers 
     Approve MSBA membership and subscriptions 
     Award bids for commodities   
     Review opening week activities 
     Buildings and Grounds report 
     Set meeting dates for upcoming school year 
     Set substitute teacher and paraprofessional pay 
     Director’s evaluation (offered to be closed session) 
     Review Yearly Board Meeting Schedule 
          
August ‐ Board Training & Forming Committees 
     Review opening week, including enrollment numbers 
     Review extra‐curricular activity report 
     New members attend new board member training 
     Confirm committees and members  
          
September ‐ Preliminary UFARS (Financial Data) 
     Confirm preliminary upload of UFARS data (financials) 
     Report and review data on MCA results 
     Develop authorizer, MDE and/or annual curriculum report 
     Director’s quarterly report on administration team 
          
October ‐ MARSS (Student Data) Reporting 
     Approve and submit annual charter performance report to MDE 
     MARSS Reporting to MDE 
     STARS personnel reporting to MDE 
     Testing results reported and due to FOE 11‐1‐12 
 
November ‐ Finance Finals 
     Confirm final UFARS updates 
     Submit form for school finance award 
     STRIDE Alive report 
     Publish current and prior year budget information to clientele (primarily parents) 
     Review and approve final audit – DUE FOE 12‐1‐12 
 
December ‐ Budget Revisions 
     Budget revision based upon audit, enrollment, finalize budget 
     Approve progress reports on Corrective Action Plans (CAP) from audit 
     Final (hard copy) audit to FOE & MDE` 
     Organize attendance at MSBA Leadership Conference 
     Director’s quarterly report on administration team 
     Responses to financial audit management letter (if any) Due 1‐1‐13 
 
 
 
 
January – Mid‐year reflection 
     Review enrollment projections 
     MSBA Leadership Conference 
     Review enrollment numbers as related to budget 
     Special Education Report to the Board 
     Self‐Reflection by the Board 
     
February – Update on Assessments & Student Achievement 
     Report form Panther program showing mid‐year growth related to NWEA 
     Review on building needs and parent contact organizations 
     Approve School Calendar for next year 
     Review Winter NWEA testing prepare for submittal to FOE 
          
March – Preliminary Budget 
     Director’s quarterly report on administration team 
     Review staffing and supply needs 
     Review all corrective action plans from past audit 
     Review staff expenditures 
     Review all assumptions and preliminary numbers for upcoming budget year 
          
April – Curriculum, Building and Services  
     Review all curriculum progress to date 
     Approve summer work schedule 
     Review all building needs including lease status for coming year 
     Hold School Board Elections 
     Confirm transportation needs with host district or vendor 
     Confirm audit contract 
     Attend year end training (regional and/or MDE) 
     Draft budget for upcoming year‐submit to FOE 5/1/13 
          
May – Personnel & Enrollment 
     Confirm personnel needs and hiring process 
     Submit lease agreement to state 
     Submit Title grants as required or needed 
     Submit Food and Nutrition grant as required or needed 
     Confirm enrollment projections 
     Review polices for which annual review is required 
     Approve school calendar for the following year  
     Approve final budget – due to FOE 6/1/13 
 
June – Final on Preliminary Budget & Grants 
     Review handbooks (Student, parent, teacher, athletic) 
     Adopt preliminary budget 
     Board self‐evaluation/in‐service 
     Establish meal ticket prices 
     Director’s quarterly report on administration team 
     Report and review data from NWEA testing submit to FOE 
     Review strategic plan, adopt and implement continuous academic improvement plan – due FOE 7‐1‐13 
     Develop Teacher Retention Plan – due FOE 7‐1‐13 
          
Ongoing items: Enrollment updates, policy approvals, committee updates, updated budgets, staffing, treasury reports 
Classification of Fund Balances

The policy of the School is to classify its fund balances based on the nature of the
particular net resources reported in the separate funds of the School. Nonspendable net
resources will be identified first followed by restricted, committed, assigned, and lastly
unassigned as per the guidelines in Governmental Accounting Standards Board (GASB)
Statement No. 54. The School's goal shall be to maintain an unrestricted general fund
balance of not less than the amounts stated above for a Fund Balance Reserve Level.
When the Unrestricted General Fund balance is projected to drop below the Reserve
Level, the School shall initiate measures to either generate additional revenue or to
reduce expenditures through a budget reduction, or a combination of both.


The Board of Directors shall be responsible for committing any fund balance portions to
specific purposes. Once the action has been taken, committed funds cannot be used for
any other purpose unless the commitment is rescinded by the Board of Directors.
Examples of committed general fund balances are general funds set aside for specific
projects or school expansion.


The Board of Directors delegates to the executive director and chief financial officer the
authority to assign fund balances for specific purposes. Examples of assigned general
fund balances are funds set aside for technology, employee severance costs, and fiscal
stabilization.


The Board of Directors hereby establishes the following order for resource use:
Restricted funds shall be spent first followed by unrestricted funds. For unrestricted
funds, committed fund balances should be spent first, followed by assigned fund balances
and lastly unassigned fund balances for amounts in which any of those fund balances may
be used.
                                  STRIDE Academy
                      Internal Control Procedural Improvements

Revenue and Cash Receipts Cycle:
       All cash or checks received in the building need to be sealed into an envelope and put
         into the locked box located in the office.
       Follow the Deposits Procedures (see attached document) for record keeping of these
         items.
       Director conducts check that all deposit procedures are followed.
       Implement the following policies:
             o Non-sufficient funds (NSF) policy, for NSF checks
             o Late charge policy, especially for chronically late payers
             o Timely bank deposit policy weekly or within 24 hours of event
Purchasing and Cash Disbursements Cycle
       Purchase Authorization Form (PA) signed for both the Requestor and Approver
             o Staff requests (other than the Director) over $25.00 to be approved by
                 Assistant Principals per building.
             o Staff requests over $1,000 to be approved by School Board.
       Debit Card Purchases
             o All debit card purchases are initiated with a Purchase Authorization Form (PA)
                 signed by both the Requestor and the Director.
             o Director approves and signs the Vendor Payment Request (VPR).
             o The Requestor is responsible to turn in all receipts for the debit card purchases
                 to the Director to attach to the VPR.
             o Treasurer of the School Board approves and signs credit card expense report
                 (including supporting documents) monthly.
             o Outside business/accounting firm conducts match between Purchase
                 Authorization Form (for purchases over $1,000 per policy), receipt/invoice,
                 and debit card expense report.
             o Any purchases made with the debit card not authorized will be expected to be
                 repaid by the requestor within two days or no receipt received after seven days.
       Checks Purchases
             o Requestor must fill out a Purchase Authorization Form (PA) and
                 receipt/invoice prior to pay-out. If a receipt or invoice is not available prior to
                 purchase they must submit one within 7 days of purchase. These items must
                 be approved by two of the three following people Director, School Board
                 Chair, or Treasurer.
             o Reimbursement request policy provides for no longer than 30 days to request
                 a reimbursement. All reimbursement must take place through outside
                 accounting firm and NOT to be issued a check or cash. Employee
                 Reimbursement/Expense Form must be completed with supporting receipts
                 and faxed to outside accounting firm for check to be issued. Staff will NOT be
                 reimbursed sales tax.
       Budget to actual spending report prepared by outside accounting firm submitted to the
         School Board for monthly review.
       There is no longer a Petty Cash in either school. All items must go through the PA
         system.
 


                Simply Outdoors Experience (SOE) Background Information 
In this section, FOE asked us to answer the following: SOE violates applicable law and disbursements 
deviated from GAAP, FOE was not made aware of the relationship with SOE, the Board required the 
contract to terminate on 08/31/2011 and approve all transactions over $1,000 at the May 10, 2011 
meeting‐ why did the SOE relationship continue until January 2012, why did the board approve activity 
in contravention to applicable laws, Check #4068 for $200 is not adequately documented, and Executive 
Director’s approval of mileage without a business purpose  listed. 

Upon review of published board minutes as well as personal minutes, we have found that STRIDE 
Academy School Board did not authorize our Executive Director, Dale Beutel, to take Simply Outdoor 
Experiences into our program. The SOE program was originally to be presented at the September 2010 
meeting, but it was cancelled from the agenda due to a scheduling conflict of Mr. Sankey (per Dale 
Beutel interview 08/10/2012).  The group did present at the October 19, 2010 meeting. The published 
Board minutes read as follows: 

        4. Ultimate Outdoor Experiences: STRIDE Outreach 

                Simply Outdoor Experiences‐ For young boys and girls to build self‐confidence through 
                 outdoor experiences. 
                STRIDE Academy is looking at overseeing this non‐profit organization until they get a 
                 501C3approval. This would allow STRIDE to network with another organization as well 
                 as benefit our students. 
                We need to take this to our lawyer and bring information/recommendation to next 
                 board meeting 

Simply Outdoor Experience was never again brought to the Board for approval.  February 2011, SOE 
reported to the Board as a point of information. They were having another event and hosting our third 
annual ice fishing event for which they received money from PATHS (our parents’ organization). No 
action was required by the Board. 

At the April 19th, 2011, Board Meeting, the published minutes note that “Outdoor Experience on our 
budget questioned.” “Outdoor Experience will have their own 50143C [SIC] by end of fiscal year.”   

May 10th, 2011, this Board took action to terminate the unauthorized relationship with Simply Outdoor 
Experiences.  We reiterated that it is our policy is to approve all checks over $1,000 (this is not a new 
policy and pertains to all STRIDE accounts).  Additionally, we gave SOE until August 2011 to be off of our 
accounts.  Additional conversation from that meeting included: no additional cost to STRIDE as BKDA is a 
flat fee audit, that volunteers are screened, and that there were no additional insurance costs to us for 
having SOE on our policy.  Specifically stated to our Executive Director at that time is that this agreement 
should have come to the board ahead of time [personal meeting notes of Board member Shawna 
Kedrowski].  




 
 


Even though the relationship was not authorized by the Board, our Executive Director did receive an 
opinion from our legal counsel, Amy Mace and Trevor Helmers. The opinion contemplated that SOE 
would be a part of STRIDE and would be classified as an extra curricular or community education group 
under the direction of STRIDE Academy.    

An agreement was drafted and signed by our Executive Director and Simply Outdoors Experience Vice 
President/Treasurer on 4/15/2011. This contract was not authorized by the Board. This contract was 
signed before the first questions of the Board took place as to why SOE is on our finance reports. An 
additional document, labeled as an Addendum dated May 2011 advises SOE that STRIDE is requiring the 
contract to terminate “earlier than August 31, 2011.”   

At the August 16, 2011 Board meeting, there is no mention of any SOE conversation in the meeting 
minutes, but the personal notes of Shawna Kedrowski noted, “SOE to be gone soon.” 

December 20, 2011, the personal notes again of Shawna Kedrowski note “Outdoor Experiences through 
end of Aug but gone now.”   

During this process, multiple board members remember being told by Chuck Herdegen that Simply 
Outdoor Experiences remains on our finances because they are part of the school year financials. This 
made sense. 

This Board trusted in its Executive Director who followed only part of its direction. Once this Board was 
aware that the Director had placed us in an unauthorized contract, steps were taken to dissolve the 
relationship. However, it is the opinion of our accountant that this relationship did not violate 
accounting principles on its face.  The Director approved transactions that violated accounting 
principles. This was not caught by this Board. 

The relationship between Simply Outdoors Experience and STRIDE Academy was required to be 
terminated by August 31st, 2011.  The Board did not authorize an extension to that relationship and was 
provided misinformation about the status of that relationship starting at the August 2011 Board 
meeting.   

Check number 4001 for Simply Outdoor Experiences was not brought to the Board for approval. The 
check was written out for $1,744.64. This violates a well established policy of STRIDE Academy that all 
checks over $1,000 be brought to the Board for approval (See STRIDE Academy Board Meeting Minutes 
February 22, 2005).  The detailed finances of STRIDE Academy such as check register review had 
previously been left up to the finance committee.  As of the July 2012 meeting, all check registers are 
required to be provided to all Board members for review. With full Board review of all check registers 
and management reports, we can catch such transactions immediately.   The finance committee 
includes a member from our accounting firm, BKDA. 

Check number 4068 written to Dale is signed by Mr. Russell. Dale in turn deposited that check into 
STRIDE’s account as the check was intended for STRIDE Academy.  There was a substantiated debit card 




 
 


purchase for the amount of $236.23. The purchase was $220 and tax was $16.23. Paperwork claims that 
tax was reimbursed on check number #4109. 

No explanation is available as to why Dale approved mileage transactions without proper paperwork 
and paid them out at different rates than the IRS rate. The mileage rate that was used for 
reimbursement was less than the applicable IRS rate. 

As previously stated, the Board entrusted the regular financial reviews to the finance committee. The 
Board has, even prior to the letter from FOE, started a much more intensive involvement in the daily 
financials of STRIDE. Every Board member will be e‐mailed a copy of all check registers by at least the 
Friday before the Board meeting (allowing almost one full week for review).  The Board also has had 
several meetings in regards to finances, cutting costs, and policy revision. Additional resolution: The 
Board will perform its own monthly “proper documentation” audits.  During each month’s financial 
portion of the meeting, a Board member not on the finance committee will request all documentation 
for random transactions for review. This process will continue at least for two years to clear up the 
“material weakness” listed on our audit. It is highly likely that due to the SOE relationship, we will 
experience another audit rating showing a “material weakness.”   

 




 
    STRIDE Academy
    Multi Year Budget Projection Model
    August 15, 2012                                                                     Budgets Approved 6/19/2012

                                                                                         Revised         Adopted     Working
                                                                 Actual      Actual      Budget          Budget      Budget                            Budget Projections
                                                                2009 2010   2010 2011   2011 2012        2012 2013   2012 2013   2013 2014   2014 2015     2015 2016    2016 2017    2017 2018
    Enrollment Projections
    Number Students Grade K                                       35.95       53.89         55              75          75          75          75             75             75        75
    Number Students Grade K (Handicapped)                          0.00        6.09          5               5           5           5           5              5              5         5
    Number Students Grade 1                                       40.92       39.99         59              60          60          80          80             80             80        80
    Number Students Grade 2                                       38.99       39.62         40              60          60          60          80             80             80        80
    Number Students Grade 3                                       39.69       39.99         42              63          63          63          63             84             84        84
    Number Students Grade 4                                       39.80       39.48         44              44          44          66          66             66             88        88
    Number Students Grade 5                                       34.85       39.89         43              44          44          44          66             66             66        88
    Number Students Grade 6                                       33.32       46.18         48              48          48          48          44             66             66        66
    Number Students Grade 7                                                   31.12         43              44          44          44          48             48             48        48
    Number Students Grade 8                                                   11.83         23              30          30          30          30             30             30        30

     Enrollment totals by state pupil unit weighting category
    Total Number of Students Grade K                               36        53.89         55              75          75          75          75             75             75        75
    Number Students Grade K (Handicapped)                           0          6.09          5               5           5           5           5              5              5         5
    Total Number of Students Grades 1%3                            120       119.60        141             183         183         203         223            244            244       244
    Total Number of Students Grades 4%6                            108       125.55        135             136         136         158         176            198            220       242
    Total Number of Students Grades 7%12                            0         42.95         66              74          74          74          78             78             78        78


             Total Number of Students                            263.52      348.08        402             473         473         515         557            600            622       644

                     Total Number of Current Year Pupil Units    269.80      361.34      424.78           495.31      495.31      540.93      587.51        634.24          657.56    680.88

                    Total Number of Marginal Cost Pupil Units    269.80      361.35      424.78           495.31      495.31      540.93      587.51        634.24          657.56    680.88




C. Herdegen                                                                                                                                                                              8/15/2012
Beltz, Kes, Darling and Associates                                                         Page 1 of 5                                                     SA Budget Model by OBJ Working Copy.xlsx
    STRIDE Academy
    Multi Year Budget Projection Model
    August 15, 2012                                                                                                   Budgets Approved 6/19/2012

                                                                                                                       Revised          Adopted     Working
                                                                                             Actual       Actual        Budget           Budget      Budget                             Budget Projections
                                                                                            2009 2010    2010 2011     2011 2012       2012 2013    2012 2013   2013 2014   2014 2015       2015 2016    2016 2017      2017 2018
                                                                                             State Revenue Assumptions and Calculation


    General Education Revenue
    State Averages Per Pupil Unit                                                             $5,124       $5,124        $5,174           $5,224      $5,224      $5,224      $5,224          $5,224          $5,224      $5,224
    Inflation Rate Assumption % Basic only                                                     0.0%         0.0%          0.0%             0.0%        0.0%        0.0%        0.0%            0.0%         0.0%           0.0%
    Basic Excluding Transportation                                                          $4,875.49    $4,875.49     $4,923.06        $4,970.64   $4,970.64   $4,970.64   $4,970.64       $4,970.64    $4,970.64      $4,970.64
    Gifted and Talented                                                                       12.00        12.00         12.00            12.00       12.00       12.00       12.00           12.00        12.00          12.00
    One%Time Additional Revenue                                                                0.00         0.00          0.00             0.00        0.00        0.00        0.00            0.00         0.00           0.00
    Sparsity                                                                                  24.65        25.02         25.00            25.00       25.00       25.00       25.00           25.00        25.00          25.00
    Operating Capital                                                                        205.30       205.27        205.00           205.00      205.00      205.00      205.00          205.00       205.00         205.00
    Training & Experience                                                                      0.71         0.41          0.40             0.00        0.00        0.00        0.00            0.00         0.00           0.00
    Equity                                                                                    97.70        97.39         99.00            99.00       99.00       99.00       99.00           99.00        99.00          99.00
    Transition                                                                                 0.00         0.00          0.00             0.00        0.00        0.00        0.00            0.00         0.00           0.00
    Referendum                                                                                 6.26         5.36          4.47             4.47        4.47        4.47        4.47            4.47         4.47           4.47
    Transportation                                                                             0.00         0.00          0.00             0.00        0.00        0.00        0.00            0.00         0.00           0.00

                             Per Pupil Unit State Revenue                                   5,222.11     5,220.94      5,268.93         5,316.11    5,316.11    5,316.11    5,316.11         5,316.11        5,316.11   5,316.11
                                Less Pension Adjustment                                      (32.55)      (32.68)       (32.68)          (32.68)     (32.68)     (32.68)     (32.68)          (32.68)         (32.68)    (32.68)
                          Total Per Pupil Unit State Revenue                                5,189.56     5,188.26      5,236.25         5,283.43    5,283.43    5,283.43    5,283.43         5,283.43        5,283.43   5,283.43

                       Total General Education State Revenue                                1,400,161    1,874,776     2,224,229        2,616,907   2,616,907   2,857,937   3,104,039       3,350,960    3,474,170      3,597,379

    Compensatory Revenue                                                                    0.3795        0.4318       0.4103            0.3255      0.3255      0.3255      0.3255           0.3255          0.3255     0.3255
    A: 'Number of Students prior yr. (current year for 1st year)                               249          264           351              404         404         473         515              557             600        622
    B: Number of Free Lunch Students prior yr. (or current year for 1st yr.)                    74           85           107               95          95         111         121              131             141        146
    C: Number of Reduced Lunch Students prior yr. (current yr. For 1sr yr.)                     41           58            74               73          73          85          93              101             108        112
    D: Adjusted Counts = 100% Free, 50% Reduced (A)                                           94.50       114.00        144.00           131.50      131.50      153.96      167.63           181.30          195.30     202.46
    E: Concentration Portion                                                                 0.3795       0.4318        0.4103           0.3255      0.3255      0.3255      0.3255           0.3255          0.3255     0.3255
    F: Concentration Factor (lessor of 1 or Conc. portion/.8)                                0.4744       0.5398        0.5213           0.4069      0.4069      0.4069      0.4069           0.4069          0.4069     0.4069
    G: PU = .6 * D * F                                                                        26.90        36.92         45.04            32.10       32.10       37.58       40.92            44.26           47.68      49.42
    H: Initial Revenue = $4,709 * G                                                         126,664      173,858       212,095          151,168     151,168     176,986     192,702          208,417         224,507    232,739
    I: Short Year Factor                                                                         1            1             1                1           1           1           1               1               1          1
    rounding adjustment                                                                          8           (2)                          3,586       3,586
    Calculated Compensatory State Revenue ((A) x (B))                                       126,672     173,856.28     212,095          154,754     154,754     176,986     192,702          208,417         224,507    232,739

    Building Lease Aid
    Aid at $1,200 per pupil unit as per state cap                                           323,764       433,611      509,730          594,366     594,366     649,110     705,006          761,088         789,072    817,056
    Aid at 90% of Lease                                                                     340,259       637,088      659,678          779,588     779,587     816,015     882,530          952,608         957,893    963,441
                                                    90% of lease payment % per pupil unit    1,261         1,763        1,553            1,574       1,574       1,509       1,502            1,502           1,457      1,415
    Lessor of $1,020/p.u. or 90% of lease payment                                           323,764       433,611      509,730          594,366     594,366     649,110     705,006          761,088         789,072    817,056
    Estimated Proration of Lease Aid Revenue                                                 96.0%         96.0%       100.0%           100.0%      100.0%      100.0%      100.0%           100.0%          100.0%     100.0%

                     Total Prorated Building Lease Aid Revenue                              310,813       416,267      509,730          594,366     594,366     649,110     705,006          761,088         789,072    817,056
                              Lease Aid Revenue per pupil unit (before proration)            1,200         1,200        1,200            1,200       1,200       1,200       1,200            1,200           1,200      1,200

    Special Education Revenue
    State Special Education Aid                                                             219,500       428,033      499,240          554,107     570,077     470,356     362,502          246,322         125,882     1,182




C. Herdegen                                                                                                                                                                                                               8/15/2012
Beltz, Kes, Darling and Associates                                                                                        Page 2 of 5                                                       SA Budget Model by OBJ Working Copy.xlsx
    STRIDE Academy
    Multi Year Budget Projection Model
    August 15, 2012                                                                                        Budgets Approved 6/19/2012

                                                                                                            Revised         Adopted     Working
                                                                                 Actual        Actual       Budget           Budget      Budget                             Budget Projections
                                                                                2009 2010    2010 2011     2011 2012        2012 2013   2012 2013   2013 2014   2014 2015       2015 2016    2016 2017     2017 2018
                                                                                            Budget Projections
    Revenue Summary and Projections

    State Aids
    General Education Basic Revenue                                             1,400,161     1,874,776    2,224,229        2,616,907   2,616,907   2,857,937   3,104,039       3,350,960    3,474,170     3,597,379
    General Education Revenue Reduction offset by Federal Stabilization         (145,504)         0             0                0           0           0           0               0            0             0
    Literacy Incentive Aid                                                                                      0             40,000      40,000      40,000      40,000          40,000       40,000        40,000
    Q Comp                                                                        61,045       65,620        63,263           70,563      70,563      85,405      95,625         105,844      110,954       116,307
    Compensatory Revenue                                                         126,672       173,856      212,095          154,754     154,754     176,986     192,702         208,417      224,507       232,739
    General Education Revenue                                                   1,442,374   2,114,252.12   2,499,587        2,882,223   2,882,223   3,160,329   3,432,366       3,705,222    3,849,631     3,986,425
    Endowment Fund                                                                                            5,207           11,091      11,091      11,091      11,091          11,091       11,091        11,091
    Building Lease Aid                                                           328,739       433,608      509,730          594,366     594,366     649,110     705,006         761,088      789,072       817,056
    Special Education Aid                                                        202,785       428,033      499,240          554,107     570,077     470,356     362,502         246,322      125,882        1,182
    Targeted Services                                                             35,680        54,682       55,000           64,714      64,714      70,460      76,206          82,090       85,100        88,109
    Prior Year Under (Over) Accruals                                              2,085         11,462       (2,542)
                                Total State Aids                                2,011,663     3,042,037    3,566,222        4,106,501   4,122,471   4,361,346   4,587,171       4,805,812    4,860,775     4,903,863

    Other Revenue
    Federal Title Programs                                                       79,143       72,985        123,601          87,966      87,966      95,777     103,588          111,585         115,676   119,767
    Federal Special Education Programs                                           53,701        97,889       106,978          91,588      91,588      99,721     107,854          116,180         120,440   124,700
    Federal Education Jobs Fund Grant                                                          57,449        14,108
    Food Service Program Revenue                                                121,891       139,212       175,751         223,557     223,557     243,408     263,258          283,582         293,980   304,378
    Community Services Program Revenues                                          34,973       104,334       115,371         139,275     139,275     154,675     170,635          187,484         198,245   209,362
    Proceeds from Capital Equipment Loan                                                      140,000
    Fees from Patrons, Fundraising, Gifts, Misc                                  62,524        87,225        73,950          82,511      82,511      89,837      97,164          104,665         108,503   112,340
    Transfers from Other Funds                                                                               32,090            0           0
                               Total Other Revenue                              497,736       699,094       641,849         624,897     624,897     683,418     742,499          803,496         836,844   870,548


                                                               Total Revenues   2,509,399     3,741,131    4,208,071        4,731,399   4,747,368   5,044,763   5,329,670       5,609,307    5,697,619     5,774,411




C. Herdegen                                                                                                                                                                                                   8/15/2012
Beltz, Kes, Darling and Associates                                                                            Page 3 of 5                                                       SA Budget Model by OBJ Working Copy.xlsx
    STRIDE Academy
    Multi Year Budget Projection Model
    August 15, 2012                                                                            Budgets Approved 6/19/2012

                                                                                                Revised         Adopted           Working
                                                                     Actual         Actual      Budget           Budget           Budget                                   Budget Projections
                                                                    2009 2010     2010 2011    2011 2012        2012 2013        2012 2013      2013 2014       2014 2015      2015 2016    2016 2017    2017 2018


                                                                              Expenditure Calculations

    Assumptions
    Additional Teaching Posidions                                                                                                   5.34             2              2               2             1          1
    Cost per Teacher                                                                                                               35,500         36,000          36,500         37,000         37,500    38,000
    Salary Cost for Staff Changes                                                                                                 149,271         72,000          73,000         74,000         37,500    38,000

    Cost of Personnel Changes                                                                   142,564          123,937          149,271         72,000          73,000         74,000         37,500    38,000
    Cost of Step Increases                                                                       20,500             0                 0              0              0               0             0          0
    Cost of Group Insurance Increases                                                                            26,500            26,500         29,150          32,065         35,272         38,799    42,679
    Inflation Calculations
    Salaries & Benefits                                                                          1.0%             0.0%              0.0%           0.0%           0.0%            0.0%          0.0%       0.0%
    Other costs                                                                                  2.0%             2.0%              2.0%           2.0%           2.0%            2.0%          2.0%       2.0%

    Budget Calculations
    100 Salaries (Includes Year End Merit Pay)                      1,091,623      1,615,895   2,010,534        2,118,685         2,101,995       2,173,995     2,246,995       2,320,995   2,358,495    2,396,495
    Return Incentive Pay cost                                           0              0            0                0                 0               0              0              0           0            0
    200 Benefits                                                     249,706        428,775     517,456          570,330           573,436         622,228        675,187        732,695     783,332      838,632
    303 Federal Contracted Servcies Sub Awards                                                    1,340            4,348             4,348           4,829          5,327          5,853       6,189        6,536
    305 Contracted Services                                         145,933        181,784      185,000          196,028           196,028         217,703        240,166        263,881     279,028      294,675
    320 Communications Services                                       9,211         23,164       25,253           27,320            27,320          30,341         33,472         36,777      38,888       41,069
    329 Postage                                                       1,571          2,249        2,250            2,700             2,700           2,999          3,308          3,635       3,844        4,059
    330 Utilities                                                    33,159         58,113       60,000           72,009            72,009          79,971         88,223         96,934     102,498      108,246
    340 Insurance                                                   16,266         15,597        18,537           20,187            20,187          33,229         35,246         37,582      37,582       37,582
    350 Repairs and Maintenance                                      15,407         17,295       15,000           10,000            10,000          11,106         12,252         13,462      14,234       15,033
    360 Contracted Transportation                                    62,880         89,259      114,844          122,653           122,653         125,106        127,608        130,160     132,764      135,419
    366 Travel, conferences and staff training                       12,100          8,799       25,050           17,050            17,050          18,935         20,889         22,952      24,269       25,630
    369 Entry Fees                                                     119            195         2,800            3,360             3,360           3,732          4,117          4,524       4,783        5,051
    Current Building Lease (including property taxes)               378,066        707,876      732,976          866,208           866,208         906,683        980,589       1,058,454   1,064,325    1,070,491
                                                                                                                    4,500 additional square feet at Middle School beginning in 2013 2014
    Building Lease Costs                                            378,066        707,876      732,976          866,208           866,208         906,683        980,589       1,058,454   1,064,325    1,070,491
    370 Other Rentals and Operating Leases                           4,278           7,018        8,177            9,622             9,622          10,476         11,331         12,205      12,653       13,101
    394 Other Spec Educ Student Service Fees                         8,549          10,573          0                0                 0               0              0              0           0            0
    371 Physical Therapy Contracted Services                                                      1,400            1,400             1,400           1,524          1,649          1,776       1,841        1,906
    372 Occupational Therapy Contracted Services                                                  4,465            4,465             4,465           4,861          5,258          5,664       5,872        6,079
    378 Licensed School Psychologist Contracted Services                                         13,282           13,282            13,282          14,461         15,641         16,848      17,466       18,084
    390 Education Services Purchased from Another School District                                 2,185            2,571             2,571           2,799          3,028          3,261       3,381        3,500
    394 Other Contracted Services for Students                                                    5,000            5,883             5,883           6,405          6,928          7,463       7,736        8,010
    401 Suppllies % Non Instructional                                35,796         56,003       59,846           53,646            53,646          58,409         63,173         68,050      70,545       73,040
    430 Instructional Supplies                                       14,490         37,321       40,339           40,561            40,561          44,163         47,764         51,452      53,338       55,225
    433 Individualized Instructional Supplies                                                     3,768            2,900             2,900           3,158          3,415          3,679       3,814        3,948
    460 Textbooks and Workbooks                                      5,000           145         11,136           15,139            15,139          16,483         17,827         19,204      19,908       20,612
    461 Standardized Tests                                                            0           3,113            3,113             3,113           3,389          3,666          3,949       4,094        4,238
    470 Media Resources                                               306             0           1,370            1,400             1,400           1,524          1,649          1,776       1,841        1,906
    490 Food                                                          883           1,424         1,900            2,235             2,235           2,433          2,632          2,835       2,939        3,043
    530 Equipment Purchased                                          1,970          7,270         1,500           17,019            17,019          18,530         20,041         21,588      22,380       23,172
    555 Technology Equipment Purchased                               2,375          2,668        16,012            7,124             7,124           7,757          8,389          9,037       9,368        9,699
    730 Payments on Capital Equipment Loan                                                       69,850           76,200            76,200           6,350            0              0           0            0
    740 Interest on Cash Flow Borrowing and Capital Loan                0           23,271       28,608           33,661            33,661          36,650         39,638         42,699      44,264       45,830
    820 Dues and memberships                                         17,668         42,274       40,392           46,874            46,874          51,036         55,198         59,460      61,640       63,820
    895 Federal Indirect Costs Chargeback                                                          511              511               511             556            602            648         672          696
    899 Budget Contingency                                                                          0                0                 0               0              0              0           0            0
    910 Transfers to Other Funds                                                                 32,090              0                 0               0              0              0           0            0

C. Herdegen                                                                                                                                                                                                  8/15/2012
Beltz, Kes, Darling and Associates                                                                Page 4 of 5                                                                  SA Budget Model by OBJ Working Copy.xlsx
    STRIDE Academy
    Multi Year Budget Projection Model
    August 15, 2012                                                                                     Budgets Approved 6/19/2012

                                                                                                         Revised         Adopted     Working
                                                                                 Actual      Actual      Budget           Budget      Budget                             Budget Projections
                                                                                2009 2010   2010 2011   2011 2012        2012 2013   2012 2013   2013 2014   2014 2015       2015 2016    2016 2017     2017 2018
    Food Service Program Expenses                                                121,204     180,374     190,000          223,557     223,557     243,408     263,258         283,582      293,980       304,378
    Community Service Program Expenses                                            45,997     117,636     135,542          139,275     139,275     154,675     170,635         187,484      198,245       209,362

    Total Expenses                                                              2,494,644   4,027,123   4,381,526        4,731,317   4,717,732   4,919,906   5,215,101       5,530,561    5,686,207     5,848,566

                                                           Total Expenditures   2,494,644   4,027,123   4,381,526        4,731,317   4,717,732   4,919,906   5,215,101       5,530,561    5,686,207     5,848,566

                                Annual Surplus (Deficit)                         14,755     (285,992)   (173,454)           82        29,636     124,857     114,569          78,747          11,412     (74,156)

    Beginning Fund Balance                                                      599,404     614,159      328,167         154,713     154,713     184,349     309,206          423,775         502,522   513,934


    Ending Fund Balance                                                         614,159     328,167     154,713          154,795     184,349     309,206     423,775         502,522      513,934       439,779

    Fund Balance Percentage of Annual Total Expenditures                         24.6%        8.1%        3.5%             3.3%        3.9%        6.3%        8.1%            9.1%            9.0%       7.5%




C. Herdegen                                                                                                                                                                                                8/15/2012
Beltz, Kes, Darling and Associates                                                                         Page 5 of 5                                                       SA Budget Model by OBJ Working Copy.xlsx
The Policy Committee will meet the fourth Monday of the month at the Elementary School at
3:15 pm in Room 113. Current members: Monica Schraut-Chair, Shawna Kedrowski,
Rebecca Hull. Will ask for a non-board representative from north and south campuses as well as at
least one parent.

2012-2013 Policy Review Schedule
August*
410 - Family Medical Leave
413 - Harassment & Violence
418 - Drug-Free Workplace/Drug-Free School
506 - Student Discipline & Notice of Suspension
514 - Bullying annual notification/training to staff
524 - Internet Acceptable Use & Safety Policy
526 - Hazing Prohibition - to discuss w/ students & staff

September
102 - Equal Education Opportunity
401 - Equal Employment Opportunity
402 - Disability Nondiscrimination Policy
522 - Student Sexual Nondiscrimination
612-1- Development of Parental Involvement Policies for Title I programs
709 - Student Transportation Safety Policy
533 - Wellness - posted on website

October
214 - Out-of-Sate Travel by School Board Members
406 - Public & Private Personnel Date & Form
412 - Expense Reimbursement
501 - School Weapons Policy
516 - Student Medication (Invite School Nurse)
609 - Religion
801 - Equal Access to School Facilities

November
515 - Protection and Privacy of Pupil records
521 - Student Disability Nondiscrimination
531 - Pledge of Allegiance
532 - Use of Police Officers and Crisis Teams to Remove Students
616 - School District System Accountability
806 - Crisis Management Policy
807 - Health & Safety Policy

January
417 - Chemical Use & Abuse
501 - Scholl Weapons Policy
601 - School District Curriculum and Instruction Goals
603 - Curriculum Development

March
To be determined after looking at non-mandatory policies
April
To be determined after looking at non-mandatory policies

May - review policies for fall handbooks
419 - Tobacco Free Environment
502 - Search of Student Lockers, Desks, Personal Possessions, and Student's Persons (handbook or other
distribution)
504 - Student Dress & Appearance
506 - Student Discipline & Notice of Suspension
514 - Bullying Prohibition Policy
526 - Hazing Prohibition (also in staff handbook)
533 - Wellness (Director's report to School Board also Due)

I will also ask Rodger to establish a place on our website for these to be placed so they will be accessible
to any future policy review committee.

*In the following year, the mandatory policies will only be reviewed once a year. During the school year
of 2012-2013 we will review immediately in the fall to ensure that they are current and have board
approval. Any changes will be sent to parents. Then we will always review the mandatory policies in the
spring to ensure they are approved for the fall handbooks.

				
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