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					       NSLDS UPDATE
Software Developers Conference

          Jim Yoder
Agenda
 • Gainful Employment (GE)
 • Lifetime Eligibility Used (LEU) changes
 • Enrollment Reporting Future
   Enhancements




                                             2
GAINFUL EMPLOYMENT




                     3
Gainful Employment
• NSLDS will calculate and display GE Debt
  Measures and Loan Medians for Disclosures
  based on data reported by schools in 2011

• Schools will receive notification of their GE Debt
  Measures and Loan Medians for Disclosures and
  the GE Backup Detail Reports (GEDRs) data to
  support the rates in the summer of 2012
  – Pushed data distributed through the Student Aid
    Internet Gateway (SAIG) network

                                                       4
GE Rate Package
 Notification packages consist of:
 • Letters for each program
    – Debt Measures Letters
      •SAIG Message Class: GELFLEOP
   – Loan Medians for Disclosures Letters
      •SAIG Message Class: GEMDLTOP



                                            5
GE Rate Package
 Notification packages consist of:
 • GEDR data file for each program
   – Loan Medians for Disclosures file
     •SAIG Message Class: GEMDBFOP
   – Repayment Rate file
     •SAIG Message Class: GEBFLEOP
   – Debt to Earnings file
     •SAIG Message Class: GEBFLEOP

                                         6
How to Receive the Data
• SAIG Enrollment Web site
  – Schools sign-up to receive the GE Rate
    notification letters and backup data via SAIG
    to the TG Mailbox designated by the school
    • Gainful Employment Notification Package
  – The Main campus (OPE-ID ending in '00')
    must sign-up for this service prior to the rate
    release date to receive the full GE notification
    package.
  – Coordinate this with the PDPA at the school
                                                       7
GE Rate Package
• Schools who do not sign-up before the
  release date:
  – Will not receive pushed GE rate letters and
    GEDR data
  – Can only request GEDR data from the NSLDS
    Professional Access Web site on an ad hoc
    basis
  – GE rate letters can not be requested


                                                  8
How to Request the Data
• NSLDS Professional Access Web site
  – Coordinate with PDPA at the school for online
    access
  – Under the Report Tab, schools may request
    the backup data by program or calculation
    year
  – The report is distributed to the SAIG TG
    Mailbox for the school code associated with
    the online FSA User ID making the request
    • TG# displays at the top of web page
    • Same message classes as slide #6
                                                    9
GE Data and File Layouts
• Record layouts use same structure for the all
  backup files
  – Files sent via SAIG message classes
  – Calculation Type (position 21-21)
    •1 = Repayment Rate (GEBFLEOP)
    •2 = Debt to Earnings Ratio (GEBFLEOP)
    •3 = Loan Medians (GEMDBFOP)
  – Record Type -Identifies the type of record
    •Position 32- 33

                                             10
GE Data and File Layouts
• Record types
        Record Type   Backup File Records
           00            Header Record

                05           Program Header Record

                10              Program Student Record

                15              Program GE Record

                20              Program Loan Record

                25              Program Loan – Other GE Record

                30              Program Loan – Consolidation Loan Record

                35              Program Loan – Enrollment Record

                40              Program Student Enrollment in Earnings Year Record

                45              Program Student Deferment in Earnings Year Record

                                Program Student GE Attendance in Earnings Year
                50
                                Record

                55              Program Loan Holders Record

           99            Trailer Record


                                                              Always included in backup file detail

                                                              Included if applicable to calculation   11
GE Data and File Layouts
• Follow the record layouts, by record type
 Pos   Pos   Length     Field             Attribute Name                                 Field Description
  FR   TO              Format
 1     6     6        Character   Institution Code (OPEID)   The six-digit OPEID code used to identify the institution
 7     8     2        Character   Filler                     Filler
 9     12    4        Character   Debt Measure Year (DMYR)   The Debt Measure Year is the current Federal fiscal year minus one (For
                                                             Example, if the current fiscal year is 2011, the DMYR is 2010)
 13    18    6        Character   CIP Code                   Classification of Instructional Program (CIP) Code for the educational
                                                             program for which the Debt Measures (or Loan Medians for Disclosures)
                                                             were calculated
 19    20    2        Character   Credential Level           Level of degree/certificate/credential for the GE Program
                                                             Valid Values: 01 - Undergraduate Certificate 02 - Associate’s Degree
                                                             03 - Bachelor’s Degree 04 - Post Baccalaureate Certificate 05 - Master’s
                                                             Degree 06 - Doctoral Degree 07 - First-Professional Degree
 21    21    1        Character   Calculation Type           The type of calculation performed
                                                             Valid Values: 1 - Repayment Rate 2 - Debt to Earnings Ratio 3 - Loan
                                                             Medians
 22    30    9        Numeric     Calculation Line Number    Future Use
 31    31    1        Character   Line Revision Indicator    Future Use
 32    33    2        Character   Record Type                Indicator used to identify the Program Header
                                                             Field will be populated with ‘05’
 34    50    17       Character   Filler                     Filler
 51    170   120      Character   Program Name               Name of the program designated by the CIP Code. The National Center
                                                             for Education Statistics assigns the names to CIP Codes




                                                                                                                                   12
GE Resources
• Electronic Announcement (EA) and GEDR
  File Layouts
  – EA will announce availability of rates
  – GEDR File layouts posted on IFAP 05/21/2012
• Gainful Employment Operations Manual
  – Originally posted on IFAP 05/11/2012, updated on
    05/23/2012
  – Provides detailed information on Debt Measures
    and calculations, including backup data


                                                       13
GE Resources
• Electronic Announcement (EA)
   – EA #33 explains how to enroll on
     fsawebenroll.ed.gov for GE notification package
     http://ifap.ed.gov/eannouncements/032112GEEA33
     .html
• Webinar #7: GE How to Read your GE Backup Detail
  Report, May 16, 2012



                                                   14
GE Future Enhancements
• Mass corrections and deactivations
   – Online or SAIG batch submissions
• Spreadsheet uploads and SAIG
  submissions to use same date formats:
      CCYYMMDD
• Upload Spreadsheet increased from 50
  records to 250
• New reports to help reconcile data on
  NSLDS to schools reporting of GE data
                                          15
GE Future Enhancements

• NSLDS GE User Guide 2012
  – Reduced the number of data elements to report
  – Will be updated as enhancements to the GE Process
    occur
• Additional Webinar and communications
  as the enhancements roll out



                                                    16
Lifetime Eligibility Used (LEU)




                                  17
Lifetime Eligibility Used (LEU)
• Currently COD sends NSLDS LEU % for
  1st time Pell recipients from award
  year 2008-2009 and forward
• Law changed to reduce student’s
  eligibility from 18 to 12 semesters
   –Reduced LEU from 900% to 600%
   –For all Pell Grant recipients
                                        18
LEU Enhancements- COD to NSLDS
• July 2012, COD will send NSLDS a one
  time catch up file for students, from
  award year 1973-1974 and forward,
  who received Pell
• NSLDS will load the one time LEU %
• After one time catch up file,
  subsequent changes will be sent to
  NSLDS by COD
                                          19
LEU Reminder- NSLDS
• NSLDS currently uses the LEU
  throughout
   –Stores in the database
   –Displays on websites
    •NSLDS Professional Access, Grant Page
    •NSLDS Student Access, Grant section
  – Sends out on Transfer Student
    Monitoring/Financial Aid History
    Processes and Batch File Layouts
                                             20
 LEU Enhancements – NSLDS to CPS
Starting July 2012, For Award Year 2012-
2013, changes include
• Addition of a new Pell Lifetime Limit Flag
  in prescreening match between NSLDS
  and CPS:
    •E = Limit met or Exceeds (>= 600%)
    •C = Close to Limit (between 501% and 599%)
    •H = High % warning (between 450% and 500%
    •N = No Problem
                                             21
 LEU Enhancements – NSLDS to CPS
Starting July 2012, For Award Year 2012-
2013, CPS changes include
• SAR C Flag set if the Pell Lifetime Limit
  Flag is E or C
• SAR comments generated for the Pell
  Lifetime Limit Flags to help with
  resolution

                                              22
 LEU Enhancements – NSLDS to CPS
Starting July 2012, For Award Year 2012-
2013, changes include
• Addition of new postscreening reason
  codes between NSLDS and CPS:
    •20 = Pell eligible and met or exceeded Pell LEU
     limit (greater than or equal to 600%)
    •21 = No longer met or exceeded Pell LEU limit
    •22 = Pell eligible and close to Pell LEU limit
     (between 501% and 599%)
    •23 = No longer close to Pell LEU limit
                                                  23
 LEU Enhancements – NSLDS to CPS
Starting with Award Year 2013-2014:
• Continue Pell Lifetime Limit Flag
  prescreening match
• Continue with Pell LEU Limits for
  postscreening reason codes
• Addition of LEU percent data element
  passed from NSLDS to CPS for inclusion
  on ISIR and SAR
                                           24
ENROLLMENT REPORTING
FUTURE ENHANCEMENTS




                       25
Enrollment Reporting

• Dear Colleague Letter (DCL) published
• New File Formats




                                          26
Enrollment Reporting
• DCL GEN-12-06
 – Available on IFAP, dated March 30, 2012
 – Important reminder to schools about their
   Enrollment Reporting responsibilities
 – Informs schools of certain modifications
   and enhancements to NSLDS Enrollment
   Reporting Process

                                           27
Enrollment Reporting
• New File Formats
  – File Layouts are available on IFAP, as of
    4/6/2012
    http://www.ifap.ed.gov/ifap/byNSLDSType.jsp
    ?type=NSLDS Record Layouts
  – Can start using as of July 2012
    •Sign-up instructions forthcoming
  – Transition to one of the new layouts must
    occur no later than March 31, 2013
                                                28
Enrollment Reporting
• New File Formats
  – NSLDS Enrollment Reporting User Guide
    will be updated
  – ED’s SSCR for Windows software becomes
    obsolete after March 31, 2013
    •No longer supported for NSLDS Enrollment
     Reporting



                                                29
Enrollment Reporting
• New File Formats
  – New XML Enrollment Reporting schema for
    SAIG batch file submittal
  – New Comma Separate Value (CSV) file format
    for SAIG batch file submittal
  – Enhanced the existing fixed-width file for
    SAIG batch file submittal
  – New Notification File Layout
  – New Excel file template for upload to the
    NSLDS Professional Access Web site
                                                 30
Enrollment Reporting
New XML file format Enrollment Reporting for
SAIG batch file submittal
• Message Class files used to transmit the
  data
  – EFRXMLOP: Enrollment File Roster - XML
  – EFSXMLIN: Enrollment File Submittal- XML




                                           31
Enrollment Reporting
New CSV file format Enrollment Reporting for
SAIG batch file submittal
• Message Class files used to transmit the
  data
  – EFRCDEOP: Enrollment File Roster -
    Comma Delimited
  – EFSCDEIN: Enrollment File Submittal-
    Comma Delimited



                                           32
Enrollment Reporting
Enhanced fixed-width file format Enrollment
Reporting for SAIG batch file submittal
• Message Class files used to transmit the
  data
  – EFRFLEOP: Enrollment File Roster - Fixed
    Length
  – EFSFLEIN: Enrollment File Submittal- Fixed
    Length



                                              33
Enrollment Reporting
• Enrollment Notification File for
  organizations to service loans
  – Guaranty Agencies
     • Technical Update GA-2012-03
  – Lenders and Lender Servicers
     • Technical Update LLS-2012-03
  – Schools that report Perkins Loans
     • Technical Update PK-2012-01
• New weekly message class file sent over SAIG
  – EFNOTFOP: Enrollment Notification
                                                 34
 Enrollment Reporting
New Excel file template for upload to the
NSLDS Professional Access Web site
• Excel spreadsheet template add records and
  upload while logged into the NSLDS Web site
• Spreadsheet and location information announced
  at a later date




                                               35
QUESTIONS




            36

				
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