DIRECTORATE OF INFORMATION TECHNLOGY
KHADI AND VILLAGE INDUSTRIES COMMISSION
3, Irla Road, Vile Parle(W), Mumbai-400 056
NOTICE INVITING TENDER FOR SUPPLY OF LAPTOP
The Khadi and Village Industries Commission (KVIC) is a
statutory body created by an Act of Parliament (No. 61 of 1956 and
as amended by Act No. 12 of 1987 and Act No. 10 of 2006) under
the administrative control of the Ministry of Micro, Small and Medium
Enterprises, Government of India.
Khadi & V.I. Commission (KVIC) invites Tender from
Interested Reputed Indian dealers to supply 10 (Ten)
numbers of Laptop of Dell Latitude E-5420 Brand. The
detailed specification of the Laptop is given herewith:
1 Dell Latitude E-5420
Intel® Core ™ i7-2640M (2.8GHz, 4M Cache) with
Turbo Boost Technology.
Operating System Microsoft Windows 7 Professional
with 15 Months Antivirus License.
4 GB DDR3 expandable upto 8 GB
14.0” HD (1366x768) Wide View Outdoor Viewable
(Anti-glare LED Panel ).
8x DVD +/- RW Drive or better
Webcamera-Integrtd FHD (2MP) Webcam with Digital
Graphics: Intel HD Graphics 3000 processor
Connectivity: Integrated wireless Intel 802.11 b/g/n,
Sound System: High Quality Speakers, Stereo
Headphone/Microphone combo jack
Network connector (RJ-45), USB 2.0 (4)-1 USB/eSATA
combo, Stereo headphone/Microphone combo jack;
Memory card reader, 54 mm Express card; Docking
Connector, VGA, HDMI, 1Full and 2 Half Mini card slots,
smart card reader, TPM 1.211
Touchpad:Multi-touch touchpad with gesture support
Batter 6 Cell Lithium Ion, Power Adaptor
3 years onsite warranty
Any other accessories as a part of standard
configuration not mentioned herewith.
MSOFFICE-2007 Professional with Media.
General Terms and Conditions:
1. The suppliers/dealers who are able to deliver
the Laptop on 30th January 2012 need only apply
as the delivery of Laptop is the key point.
2. The suppliers/dealers firm should submit the quote for
Financial Bid in Annexure-I in sealed cover.
3. The offer should be unconditional. The prices offered
should be valid for 30 days. Any upward revision in the
cost will not be considered.
4. The payment will be released only after delivery and
successful installation of the Laptop at user’s site i.e.
Directorate of Information Technology, Khadi and
Village Industries Commission, 3, Irla Road, Vile Parle
5. The successful bidder has to furnish Bank Guarantee of
5% of total purchase value. The payment will be
released 95% of the purchase order.
6. This office will not be responsible for theft, accidents or
natural calamities in transit.
7. The successful bidder will bear all the logistic expenses,
handling charges, loading/unloading charges etc. till
8. Each Tender must be accompanied with Earnest Money
Deposit (EMD) of Rs.50,000/- (Rupees Fifty Thousand
only) in the shape of Demand Draft drawn in the name
of “Khadi & V. I. Commission - Information Technology
A/c” on any scheduled Bank payable at Mumbai,
without which the tender will be summarily rejected.
No interest will be provided on EMD retained till
finalization of bidder.
9. Selection of Bidder will be on ‘L1’ (Lowest
Quote) mentioned in column Number:8 of the
10. The Bidder should have office at Mumbai so that
in case of problem the person can be contacted.
11. No part delivery will be accepted.
12. This office will not entertain any excuse for
13. Any dispute subject to Mumbai jurisdiction.
14. The successful Bidder will have to provide the
Certificate of Genuineness of Laptop delivered to this
as per the Central Vigilance Guidelines. The prescribed
format will be made available afterwards.
All the interested suppliers/dealers should apply in the
prescribed format given in Tender document in Annexure-I
and Annexure-II. The interested suppliers/dealers are
requested to carefully go through tender document before
The Tender should be forwarded to The Director (IT),
Directorate of Information Technology, Khadi and Village
Industries Commission (KVIC), 3, Irla Road, Vile Parle
(West), Mumbai-400 056 so as to reach on or before 27th
January 2012 by 3.00 PM. The Bid will be opened on
same day in presence of only one representative of Bidder
by 3.30 PM.
The decision of Khadi and Village Industries
Commission (KVIC) in selection process will be final and
binding. The Khadi and Village Industries Commission
(KVIC) reserves the right to accept or reject all tender(s)
without assigning reason thereof.
Sr. Particulars Details
1. Name of the Supplier/dealer:
2. Postal Address for Communication
alongwith phone numbers:
3. Authorization for Dell Laptop’s
(Enclose copy of the Authorization
letter at any point of time KVIC
will ask original letter for
4. Name & contact details of the
official for co-ordination for
5. List of suppliers:
(Enclose copy of purchase order)
TEMPLATE FOR FINANCIAL BID
(Amount in Rs.)
Sr. Particulars Qty Unit Rate Total Amount
1 2 3 4 5
1. Dell Latitude E-5420 10
2. Carry Case (if extra) 10
3. MS-Office 2007 10
Professional with Media
4. Total Cost
5. VAT, Octroi any other
6. Total cost of Laptop
7. Less: Discount if any
8. Final Cost of Laptop
1. Any cost/item mentioned outside template will not be
2. Before submitting tender/bid the calculations in all
respect may be worked out and any argument to this
effect will not be entertained.
Name and Signature of the
Official with dealer seal.