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					            KHADI & VILLAGE INDUSTRIES COMMISSION
                     CENTRAL SLIVER PLANT (CSP)
                  MINISTRY of MS & ME. (Govt. of India)
               Kelakote Industrial Area, Plot No. 9,10 &11 ,
                         CHITRADURGA-577 501
              Karnataka State Ph no: 08194-235285 & 235006
                       Fax:-08914-235285/235006.
                       email: kviccta@yahoo.com

NO;KNT:CSP:PLC/CPC/2011-12/                            Date :- 16.12.2011


   TENDER/QUOTATION NOTICE FOR (A)CSP, KUTTUR,
   THRISSUR, KERALA STATE AND (B) CHITRADURGA,
                KARNATAKA STATE

   1. Cotton :
      The Central Sliver Plant, Khadi and Village Industries
Commission, Chitradurga (Karnataka State) invites Sealed
Superscribed Tenders, for supply of different variety cotton 700
bales for CSP, Kuttur and 1600 bales for CSP, Chitradurga
from State/Quasi Govt., Cotton Corporation of India, Registered
Ginners and Traders and State Cotton Federations.

     The variety wise cotton requirements for both CSPs are as under:

      (A)CSP, Kuttur,Thrissur                (B) CSP, Chitradurga
 Variety of Cotton   No. of           Variety of       No. of
                    cotton              Cotton        cotton
                     bales                             bales
MCU-5A                200            Y-1                500
LRA / Equivalent      500            LRA               1000
                                     MECH-1             100
TOTAL                  700                             1600


The blank tender forms for the “Cotton Tender” can be
obtained from the office of Central Sliver Plant, KVIC,
Chitradurga (above address) during working hours till 7th
Jan. 2012 or from KVIC website at www.kvic.org.in. The
Tender Form Cost for Cotton is Rs. 500/- ( Non-refundable)
and to be remitted by Demand Draft or cash separately for each
tender form.
                                     -2-

            The tenders to be dropped in the Tender Box placed at
      Multi Disciplinary Training Centre, Khadi and V.I.
      Commission, Vijinapura, Doorvaninagar, Krishnarajpuram,
      Bangalore-560016, latest by 11.00 A.M. on 09-01-2012 and
      will be opened on the same day at 11.30 A.M. at same place,
      Bangalore. (Phone No. of MDTC 080-25650285).

           A) Requirement of Cotton for CSP, Kuttur,Thrissur.
      (1) Supply of FP Cotton Bales

Sl.     Variety   2.5 span    Unifor- Micro-   Bundle Trash Quantity
No.               length      mity    niare    strength %    Required
                  (mm)        Ratio   Value    (g/tex)  maxi (Apprx)
                  minimum     (%)                       mum

1       MCU-5A 33           44-48   2.8- 4.0 24+     3.5% 200 bales
         grade
2       LRA/       27       45-53  3.5 to 4.5 19.0 – 5 % 500 bales
        Equivalent                            25.3
              B) Requirement of Cotton for CSP, Chitradurga
      (1) Supply of FP Cotton Bales

Sl.     Variety   2.5 span   Unifo- Micron Bundle Trash Quantity
No.               length     rmity -iare   strength %     Required
                  (mm)       Ratio Value (g/tex)    maxim (Apprx)
                  minimu     (%)                    um
                  m
1       Y-1          24.3    46-52 3.9-5.2 16.9-24.0   6%   500 bales
2       MECH-1        29     45-52 2.9-4.2   20.0-     5%   100 bales
                                             26.9
3       LRA          27      45-53 3.5 to   19.0 –     5%   1000 bales
                                     4.5     25.3
                                -3-
TERMS AND CONDITIONS


1.   The sealed tenders/quotations to be submitted separately
     for CSP, Chitradurga and CSP, Kuttur along with the
     Earnest Money Deposit @ Rs. 2% of total value of the
     cotton. The demand draft for EMD to be drawn in favor of

     “Khadi and V.I. Commission” payable at Chitradurga
     and “Khadi and V.I. Commission, Central Sliver Plant”
     payable at Trichur, respectively on any Nationalized
     Bank.



2.   The rate should be FOR Chitradurga or Kuttur as the

     case may be.

3.    The supplier should ensure not only the parameters like
     2.5 span length, micronaire, strength ( g/tex ) uniformity
     ratio etc., but also ensure 100% purity/genuineness of the
     cotton such as the physical appearance of the cotton like-
     colour, lusture, feel, grade class etc.


4.   It is the sole responsibility of the supplier to ensure that

     there is no mix up of any other variety except the variety

     quoted supplied. The physical appearance of cotton such

     as colour, feel, lusture   grade/class etc. must be 100%

     similar to the variety quoted/agreed. Any other variety

     cotton lint, cotton seed etc. should not be found or mixed

     up in the variety quoted/supplied. If any variation in
                                  -4-

       the purity /genuiness of the variety or mix up with any

       other cotton if noticed, the entire lot will be rejected by

       the buyer even if the parameters are fulfilled.



5.    The tenderer/seller may bring the sample of cotton for the
      variety quoted along with the test reports if available at the
      time of opening of tenders.



6.    If the consignment is not in conformity with the
      specifications given by the buyer or as per sample, the
      seller should replace the lot at his own cost with another
      lot having the agreed specification and as per sample
      within 15 days from the date of communication in that
      respect.



7.    The quantity of cotton bales as shown in the document is

      tentative which may      vary     at the time of finalization of

      the tender by the Committee, considering the market rate,

      comparative rates and funds availability.




8. The seller should be fully responsible for the safe custody of

     selected fully pressed bales till it is delivered to the buyer in

     the project site.
                               -5-

9.    The Cotton samples will be drawn for testing
      immediately after the receipt of bales at the
      Plant/Godown. The seller can depute their representative
      while drawing sample if needed.



10.   The seller should arrange to dispatch fully pressed cotton
      bales duly covering transit insurance to the plant as per
      order of the buyer.



11.   The Name of the station, Lot no., Press running no. Press

      Mark No., Bale No.s and variety of cotton should be

      written on each bale neatly and correctly.



12. The entire bales should be delivered by the seller within 45
    days from the date of issue of purchase order and
    execution of agreement.



13. If the seller fails to deliver the goods as per order within
    the stipulated time, any loss/ damage suffered by the
    buyer as a result of such delay or non supply of cotton
    bales shall have to be borne by the seller.



14. On the occurrence of such an event, the buyer may also
    terminate the agreement without further notice to the
    seller.
                              -6-

15. On receipt of the goods, re-weighing of the same will be
    done at a place nearby the plant and if a weight difference
    of more than average 2.0 kgs per bale (on the lower side) is
    found, then the individual bales will be weighed at the
    plant and the total actual weight will be considered for
    payment.



16. The following payment terms shall govern the
    procurement transactions between the buyer and seller:

      No advance payment shall be made.
      75% of the payment will be made on the receipt of the
       stock at CSP godown as per Invoice.
      The remaining 25% of the payment will be made on the
       basis of independent test report conducted from
       CIRCOT, ATIRA, BITRA, NITRA, SITRA or Textile
       Committee Labs.


17. All payments will be made through RTGS/DD/Cheque
    only. No payment will be made without the execution of
    the agreement between seller and buyer.
18. The Tenders/Quotations will be opened in the presence
     of the tenderers or their authorized representatives. The
     authorized representatives to bring the authorization
     letter from the concerned.
19. Arbitration : All disputes or differences whatsoever if
      arises between two parties in respect of sales, dispatch
     and quality of cotton shall be settled through arbitration
     in accordance with rules of arbitration of ÏNDIAN
    COUNCIL       OF ARBITRATION”. The Jurisdiction will be
     Kuttur/ Thrissur or Chitradurga only as the case may be.
                                -7-

20.     Technical Bid and Financial Bid with all required
        enclosures to be sealed in separate envelops. Envelop of
        technical bid and financial bid both are to be put in one
        bigger envelop, which is to be duly sealed and should be
        addressed to the Project Manager/Convenor, CSP, KVIC,
        Chitradurga – 577 501.




      We agree with all above terms and conditions

        stipulated from Sl. No. 1 to 20.




                                  Signature and stamp of Firm.
                              -8-

Essential requirements for technical bid/Financial bid:

  a) It is very important to know that their must not be over
     writing and cutting in filling up of rates in tender form.
  b) The supplier is required to offer variety wise in full
     quantity. The supplier who offer for less quantity then the
     total requirement of one variety will not be entertained.
  c) The supplier is required to deposit total EMD, variety wise
     by DD against supply of one variety to be offered by the
     party.
  d) Copy of the sales tax and income tax No. of the cotton
     supplier to be attached.
  e) Cotton supplier of having turn over not less than 2.50
     crores will not be entertained and turn over should be
     certified by C.A. for confirmation to be attached.
  f) These terms and conditions duly signed by tenderer
     should be attached with the technical bid.
  g) Financial bid should be separate for both CSPs and
     should be mentioned on envelop.
  h) Technical Bid and Financial Bid with all required
     enclosures to be sealed in separate envelops. Envelop of
     technical bid and financial bid both are to be put in one
     bigger envelop, which is to be duly sealed and should be
     addressed to the Project Manager/Convenor, CSP, KVIC,
     Chitradurga – 577 501.

  i) Those tenderers who do not fulfill the requirements of
     technical bid will not be entertained to compete with
     financial bid (Annexure –I and II).
                                               //9//                   Annexure-I

                                        TENDER FORM (Rs.500/- Non refundable)

              TECHINICAL BID FOR COTTON SUPPLY FOR C.S.P. KUTTUR/CHITRADURGA
                                 (Mark the concerned CSP)


1. Name of the Firm                         : __________________________________________


2. Address of the Firm                      : ___________________________________________

                                               ___________________________________________

3. Sales Tax No. (TIN No.)                   : __________________________________________

4. Income Tax (Pan or Tan No.)              : ___________________________________________

5. Total turnover last year                 : _________________________________________

6. Tender for amount @ Rs.500/- deposited by : Cash or DD No. ______________ Name of the Bank ___________

__________________________ date____________________ if cash, receipt No. _____________ date_______________

Dated:

                                                                     Signature of the representative of the Firm
                       //10//
                                                             Annexure-II

Name and address of the Firm;-


                 FINANCIAL BID FOR SUPPLY OF COTTON BALES FOR C.S.P. KUTTUR


Sl.   Vareity         2.5 span    No. of      Offer         Basic rate   Tax        Transportation   Total rate
No.                   length (mm) Cotton      Quantity by   of cotton    (Rs. per   and Transit      including
                      Minimum Bales           party         (Rs. Per     Kg.)       Insurance        transportation
                                  requirement               Kg)                      (Rs. Per Kg)    and taxes (Rs.
                                                                                                     per Kg)
1     MCU -5 A        33          200
2     LRA             27          500

Note: It is very important to note that there must not be any over writing or cutting in filling
    up of rates in financial bid. The rates should be quoted in Kgs only as above.



                                                                         Signature of the representative of the Firm
                                    //11//                     Annexure-II

Name and address of the Firm;-

                 FINANCIAL BID FOR SUPPLY OF COTTON BALES FOR C.S.P. Chitradurga


Sl.    Vareity        2.5 span     No. of     Offer         Basic rate   Tax        Transportation   Total rate
No.                   length (mm) Cotton      Quantity by   of cotton    (Rs. per   and Transit      including
                      Minimum Bales           party         (Rs. Per     Kg.)       Insurance        transportation
                                  requirement               Kg)                     (Rs. Per Kg)     and taxes
                                                                                                      (Rs. per Kg)
1      Y-1                24.3    500
2      LRA                 29     1000
3      MECH – 1            27     100


Note: It is very important to note that there must not be any over writing or cutting in filling
    up of rates in financial bid. The rates should be quoted in Kgs only as above.




                                                                         Signature of the representative of the Firm
                                  //12//



   A) OTHER ITEMS FOR CSP, CHITRADURGA :



      The Central Sliver Plant, KVIC, Chitradurga invites sealed
       superscribed tenders for supply of HDPE Woven sacks. The
       sealed tenders should be dropped in the tender box along with
       the Earnest money deposit on or before 09.01.2012 before
       11.0 A.M. The tenders will be opened on the same day at
       11.30 A.M. at Multi Disciplinary Training Centre, KVIC,
       Doorvaninagar, Vijnapura, Bangalore – 560 016 (Phone
       No.080-25650285)



SPECIFICATION OF HDPE WOVEN SACKS :



                     Item                         Approx.      EMD
                                                    Qty.
SUPPLY OF HDPE WOVEN SACK                        20000 Nos. Rs.15,000/-
With inside lamination and printing size – 40”
width x 52” length and weight 235 gms
(sample to be produced along with quotation)




      TERMS AND CONDITIONS FOR HDPE WOVEN SACKS :-


01.   The quotation should be accompanied with EMD of Rs.15,000.00 by
      demand draft only favoring “Khadi & Village Industries Commission”,
      payable at Chitradurga and the quotations without EMD will be rejected.
                                   //13//

02.   The rates quoted should be FOR Chitradurga and including all taxes.



03.   The Indented material should be supplied within two weeks on receipt of
      supply order. Any additional requirement will be intimated separately. If
      any weight shortage / difference in size are found the same will be
      informed to you for replacement of item otherwise the payment will be
      deducted from the invoice value. If the supply is not in the stipulated
      period the EMD will be forfeited.



04.   All tenderers have to submit copies of registration of firm, sales Tax and
      Income tax etc., along with the latest clearance Certificate of Sales &
      Income tax. The original may be produced for verification at the time of
      opening the tender if required.



05.   If the party fails to supply the material as per the terms and conditions
      agreed, the orders will stands cancelled and the EMD amount will be
      forfeited.



06.   The rates quoted in the tender are valid for a period of one year.



07.   The payments will be released through demand draft/RTGS on receipt

      of   material in good condition at site (CSP, Chitradurga.)
                                //14//



   B) OTHER ITEMS FOR CSP, KUTTUR :


      The Central Sliver Plant, KVIC, Kuttur invites sealed
       superscribed tenders for supply of paper bobbins. The sealed
       tenders should be dropped in the tender box along with the
       Earnest money deposit on or before 09.01.2012 before 11.0
       A.M. The tenders will be opened on the same day at 11.30
       A.M. at Multi Disciplinary Training Centre, KVIC,
       Doorvaninagar, Vijnapura, Bangalore – 560 016 (Phone
       No.080-25650285)



SPECIFICATION OF PAPER BOBBIN :



                    Item                       Approx. Qty. EMD

SUPPLY OF PAPER BOBBINS                        300000 Nos. Rs.20,000/-
Size 48mm x 318mm long x 50 gms weight
(sample to be produced along with quotation)




      TERMS AND CONDITIONS FOR PAPER BOBBINS :-


01.   The quotation should be accompanied with EMD of Rs. 20,000/- by
      demand draft only favoring “Khadi & Village Industries Commission,
      Central Sliver Plant, payable at Trichur and the quotations without EMD
      will be rejected.
                                       //15//

02.    The rates quoted should be FOR Kuttur and including all taxes.



03.    The Indented material should be supplied within one week on receipt of
       supply order. Any additional requirement will be intimated separately. If
       any weight shortage / difference in size are found the same will be
       informed to you for replacement of item otherwise the payment will be
       deducted from the invoice value. If the supply is not in the stipulated
       period the EMD will be forfeited.



04.    All tenderers have to submit copies of registration of firm, sales Tax and
       Income tax etc., along with the latest clearance. Certificate of Sales &
       Income tax. The original may be produced for verification at the time of
       opening the tender.



05.    If the party fails to supply the material as per the terms and conditions
       agreed, the orders will stands cancelled and the EMD amount will be
       forfeited.



06.    The rates quoted in the tender are valid for a period of one year.



07.    The payments will be released through demand draft/RTGS on receipt

      of material in good condition at site (CSP, Kuttur.)
                                      //16//

    3.    DISPOSAL OF COTTON WASTE AND HOOP IRON/Plastic scrap :



    The Central Sliver Plant, KVIC, Kuttur invites sealed
superscribed tenders for Disposal of Cotton Waste and Hoop Iron.
The sealed tenders should be dropped in the tender box along with
the Earnest money deposit on or before 09.01.2012 before 11.0
A.M. The tenders will be opened on the same day at 11.30 A.M. at
Multi Disciplinary      Training Centre, KVIC, Doorvaninagar,
Vijnapura, Bangalore – 560 016 (Phone No.080-25650285.



The EMD for Cotton Waste and Hoop Iron / Plastic scrap to be
remitted as indicated below:-



Sl             Item         Approx No. of        Approx       EMD to be
No                              bales           Quantity in    remitted
                                                   Kgs
1        Blow        Room   38 Nos             5000 Kgs
         Droppings
2        Gutter Waste       11 Nos             1000 Kgs
3        Lickerin Waste     65 Nos             6500 Kgs
4        Fan Waste          25 Nos             2250 Kgs       Rs.20,000/-
5        Flat Strips        60 Nos             5000 Kgs
6        Comber Noils       100 Nos            8500 Kgs

7        Hoop Iron                             5000 Kgs
8        Scrap Plastic                         1000 Kgs       Rs. 5,000/-
                         //17//

TERMS AND CONDITIONS FOR DISPOSAL OF COTTON WASTE AND
HOOP IRON / SCRAP PLASTIC :



      1. The quantity as shown above is estimated only and actual
         quantity may vary at the time of lifting by the tenderer.
      2. The item can be inspected on any working day during office
         hours between 10.00 to 16.00 hours.
      3. Tenderers having sales tax registration only should quote their
         rates.
      4. The Quotation / tenders should be dropped in tender box within
         11.00 A.M. on 09.01.2012 and will be opened on the same day
         at 11.30 A.M.
      5. The rates should be quoted per Kilogram for each item
         excluding all taxes. Taxes as applicable will be charged extra
         to the successful tenderers.
      6. Delivery of stock will be ex-godown.
      7. The stock should be lifted by the successful at their own cost
         within 15 days from the date of issue of orders on full payment
         and any taxes applicable by demand draft in favor of “Khadi
         and Village Industries Commission, Central Sliver Plant”
         payable at any Nationalised Bank at Trichur including the cost
         of gunny bag.
      8. On failure to lift the material within the time limit the order
         stands cancelled automatically and EMD will be forfeited.
      9. The Committee constituted for this purpose reserves the right to
         reject any or all tenders or to accept a portion thereof without
         assigning any reason whatsoever.
      10. Conditional tenders will not be accepted.




                              MEMBER-CONVENOR

                  CPC-PLC OF CSPs KUTTUR & CHITRADURGA.

				
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