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					                                 (A Govt. of India Enterprises)


       O/o General Manager Telecom District, Dhanbad


      Tender document for work of preparation of Work- In- Progress and
Fixed Asset of Dhanbad SSA for the year 2006-07 of Dhanbad SSA.

1.    Date of Submission of Tender :               09/01/2007 up to 14:00 hrs

2.    Date of Opening of Tender                :   09/01/2007 at 15:00 hrs




      ISSUED TO :-
                                                         Paid Rs.562/- vide ACG-67
                                                         Book No: _____________

                                                    Receipt No: -----------------
                                                    Dated : _______________
                                                                              OR
                                               DEMAND DRAFT NO:
                                               NAME OF BANK     :

      ______________________
      ______________________
      ______________________




                                                                    Issuing Officer




Signature & seal of the bidder                                          Page 1 of 8
                                   (A Govt. of India Enterprises)


          O/o General Manager Telecom District, Dhanbad

No: GMTD/DNB/Tender/Preparation of Work In Progress/2006-07/01 Dated at Dhanbad the 19/12/2006

                                 NOTICE INVITING TENDER


       Wax sealed Tenders are invited for and on behalf of Bharat Sanchar Nigam Limited by
the General Manager Telecom District, BSNL, Dhanbad from experienced Contractors for
work of preparation of Work- In- Progress and Fixed Asset of the office of General
Manager Telecom District, BSNL, Dhanbad. The estimated cost of the work is Rs.80,000/-
(Rupees eight thousand only) and EMD is Rs. 2,000/- (Rupees two thousand only).
Experience Certificate for the work preparation of Work- In- Progress and Fixed Asset in
BSNL in SSA headed by GMTD is mandatory for participation in this tender.

       Complete tender document may be had from SDE (Planning), O/o the GMTD, BSNL,
CTO Building, Dhanbad: 826001 on application to him in writing along with cash payment
receipt in the form of ACG-67 or Demand Draft for Rs.562/- (Rupees Five hundred sixty two
only) (non –refundable) in favor of AO (Cash), BSNL Dhanbad from
19/12/2006 to 08/01/2007. The tender document can also be downloaded from
our website: www.jharkhand.bsnl.co.in but at the time of submission of tender
document in this case, the cost of Tender Document in the form of DD of Rs.562/-
(non-refundable) issued in favour of AO (Cash), O/o GMTD, BSNL, Dhanbad must
be deposited along with tender failing which the tender will summarily be
rejected. The tender form along with required documents is to be submitted to DE
(Planning), O/o the GMTD, BSNL, CTO Building, Dhanbad: 826001 up to 14:00 hours on
09/01/2007 and tender will be opened on the same day at 15:00 hours

        The General Manager Telecom District reserves the right to reject any/all tenders
without assigning any reason.
        Kindly note all the required document should be submitted along with bid other wise
bid will be summarily rejected.


                                                                         DE (Planning)
                                                                      O/o the GMTD, BSNL,
                                                                            Dhanbad




Signature & seal of the bidder                                                 Page 2 of 8
                                     ANNEXURE – ‘A’
                                 TERMS AND CONDITIONS

1.    The estimated value of this tender is Rs. 80,000/- & an amount of EMD to be
      deposited is Rs.2,000/-.
2.    EMD is to be deposited in the form of DD drawn in favour of AO (Cash), O/o GMTD,
      BSNL, Dhanbad. Tender received without EMD will summarily be rejected.
3.    Tender document can be had from SDE (Planning), O/o the GMTD, BSNL, , CTO
      Building, Dhanbad: 826001 from 19/12/2006 to 08/01/2007 after submission of an
      application to him and original copy of cash receipt of Rs.562/- (non-refundable) or
      Demand Draft. Tender document can also be downloaded from our website:
      www.jharkhand.bsnl.co.in. but in this case cost of the tender document i.e. Rs.562/-
      (non-refundable) will have to be submitted in the form of DD issued in favour of AO
      (Cash), O/o the GMTD, BSNL, Dhanbad failing which the tender will summarily be
      rejected.
4.    Only parties having experience in work of preparation of Work- In- Progress and Fixed
      Asset in BSNL in SSA headed by GMTD can participate in this Tender. An attested
      copy of Experience Certificate issued by competent authority of the same work issued
      not below the rank of DET have to be submitted along with tender, failing which
      the tender will summarily be rejected.
5.    Documents to be submitted along with tender:- (a) Experience Certificate as per
      clause - 4 above (b) Income Tax Clearance Certificate/ PAN Card & (c)
      Proprietorship/ Partnership Deed/ Affidavit, as applicable.
      Non submission of any of the above documents will lead to rejection of the tender.
6.    EVALUATION:- Evaluation will be made as per rates quoted by different bidders and
      they will be categorized L1, L2 etc. accordingly.
7.    EMD of successful bidder will be converted into security deposit.
8.    Successful bidder will have to deposit 10% (inclusive of EMD) of the estimated cost as
      security deposit prior to Agreement.
9.    EMD of un-successful bidders will be returned after Agreement with successful bidder.
10.   EMD & SD of successful bidder will be returned after receipt of NOC issued by SDE
      (Plg), BSNL, Dhanbad and countersigned by DE (plg). O/o GMTD, BSNL, Dhanbad, on
      completion of contract period.
11.   The validity of tender offer will be 180 days from the date of dropping/ opening of
      tender.
12.   No conditional tender offer will be accepted. This will summarily be
      rejected.
13.   The period of contract shall be for one year from the date of Agreement. If BSNL is
      satisfied with the service rendered by the contractor the Agreement will be extended
      for further period at the existing rates, terms and conditions.
14.    Rate will have to be quoted in Rate Quoting Form available at Annexure – “B” in
      figures & words both. In case of any discrepancy between the two, the rate quoted in
      words will be taken into account.
15.    GMTD, BSNL, Dhanbad reserves the right for acceptance/ rejection of any or all the
      tenders without assigning any reason.
16.   During the currency of this agreement the contractor shall support the BSNL for
      smooth and efficient functioning of the application software. The deputed site

Signature & seal of the bidder                                           Page 3 of 8
      Engineer shall administratively report to a designated officer from BSNL. And he shall
      work on all BSNL working days and normal working hours.

   17. Scope of work:- The firm           will carry out the following activities as part of
      preparation of WIP and Asset
          Basic Services:
             Data preparation and updation of Work In Progress.
             Data preparation and updation of Fixed Assets.
             Generation of Report of WIP Register.
             Generation of Report of Fixed Asset Register.
             Comply the query of Branch Auditor.
             Capitalization of work in progress into Asset.

          CMTS Services :
             Data preparation and updation of Work In Progress.
             Data preparation and updation of Fixed Assets.
             Generation of Report of WIP Register.
             Generation of Report of Fixed Asset Register.
             Comply the query of Branch Auditor.
             Capitalization of work in progress into Asset.

   18.        Details of Above Scope of Work:

              -   Initially contractor has to install software for above work.
              -   Contractor has to collect the required information from field unit with help
                  of SDE (Plg) for the work in progress (WIP) pending as on 31.03.2006.
                  With the help of other data capitalization is to be done for the WIP as on
                  31.03.2006 for both the above services.
              -   Contractor has to collect the required information from field as well as
                  store unit with help of SDE (Plg) for preparation of WIP for the period
                  01.04.2006 to 30.09.2006 for both the services separately. Report to be
                  generated and to be handed over accounts as well as Plg.
              -   Contractor has to collect the required information from field units with
                  help of SDE (Plg) for preparation of Capitalization for the period
                  01.04.2006 to 30.09.2006 for both the services separately. Report to be
                  generated and to be handed over accounts as well as Plg. Fixed asset to
                  be created accordingly and report to be prepared.
              -   Afterwards (for the period from 01.10.2006 onwards) Contractor has to
                  collect the required information for both the services from field unit with
                  help of SDE (Plg) regarding pending WIP on monthly basis. With the help
                  of other data capitalization is to be done of the WIP on monthly basis.
                  Contractor has also to collect the required information of capitalization
                  and Fixed Asset to be prepared on monthly basis. Report to be sent for
                  other accounting work.
              -   Contractor has to co-ordinate branch auditor for early settlement of
                  account.
              -   Contractor has to camp with branch auditor at Ranchi during finalization
                  of account (period one to two week).

Signature & seal of the bidder                                            Page 4 of 8
19.    Submission and payment of bills:- The bill will be prepared on monthly basis and
      will be submitted to SDE (Plg), BSNL, Dhanbad who will after due certification,
      forward the bill to DE (Planning), O/o GMTD, BSNL, Dhanbad for processing the bill
      for payment.
20.   Deduction of Income Tax & Service Tax as applicable, will be made from bill(s).
21.   It shall be the responsibility of the contractor to implement the solutions/ suggestions
      given by the Oracle Corporation provided this is within the framework of the
      application software.
22.   The contractor shall provide to the BSNL the documentation in respect of any
      alteration/ modification done on the software during the period of this agreement.
23.   The contractor shall interact with the nominated person(s) of the BSNL during the
      period of the contract and the expertise to handle routine software maintenance and
      minor modifications shall be transferred to this group during the operational support
      period. The details of alterations/ modifications done on the software also shall be
      communicated to the nominated person(s) with all details indicating the implications
      of such modifications/ alterations.
24.   Any major modification, which involves structural changes due to technology change/
      policy changes of the Government of India or BSNL, shall be examined case by case
      and the contractor shall negotiate the terms and conditions for such modification with
      BSNL. Structural changes shall mean creation of additional database tables, logical
      deviations from the present or any change in the billing/ accounting scheme at
      present conceived in the software due to policy change on the part of BSNL. However,
      modification of software in order to fix bugs in the present software or to eliminate
      errors in reports or outputs shall be part of this agreement.
25.   The BSNL shall have the right to modify/ alter the software as deemed fit by any
      agency other than the contractor. However, the contractor shall have no responsibility
      for maintenance of such modules where the changes are got done by another vendor.
26.   Termination: (a) This agreement shall be terminated at any time on mutual
      consent. On that event the contractor shall refund the maintenance charges towards
      the unexpired portion of the original agreement period within 15 days of the
      termination of the agreement failing which interest at the rate of 18% P.A shall be
      payable by the contractor for the period of delay for refund.
      (b) The Contract may be terminated by the BSNL at any time by giving one months’
      notice in writing to the contractor without assigning any reasons thereof and the
      decision to so terminate shall be final. BSNL shall not be responsible for any loss,
      damage etc. incurred to the contractor as a result of the termination of contract. BSNL
      shall be free to take due action for appointment of a new contractor during the period
      under notice or thereafter. In that event also the contractor shall refund the
      maintenance charges towards the unexposed portion of the original agreement period
      within 15 days of the termination of the agreement failing which interest at the rate of
      18% P.A shall be payable by the contractor for the period of delay for refund.




Signature & seal of the bidder                                            Page 5 of 8
 27. Arbitration: in the event of any question, disputes differences arising under the
     agreement or in connection therewith, the same shall be referred to the sole
     arbitration of the Chief General Manager, Bharat Sanchar Nigam Limited, Jharkhand
     Telecom Circle, Ranchi or any person/ persons nominated by him. The award of the
     arbitrator shall be final and binding on both the parties. It is a term of agreement that
     in the event of such arbitrator to whom the matter is originally referred to, being
     transferred or vacating his office by resigning or refusing to work or neglecting his
     work or unable to act for any reason whatsoever, the Chief General Manager, Bharat
     Sanchar Nigam Limited, Jharkhand Telecom Circle, Ranchi shall appoint another
     person to act as arbitrator in place of earlier arbitrator and the person so appointed
     shall be entitled to proceed with reference from the stage at which it was left out by
     his predecessor.

       The arbitrator may from time to time with the consent of the Chief General Manager
       Telecom District, Bharat Sanchar Nigam Limited, Jharkhand Telecom Circle, Ranchi
       enlarge the time for making the award. Upon every and any reference as aforesaid,
       the assessment of cost and of incidental expenses in the proceedings for the award
       shall be at the discretion of the arbitrator. The venue of the arbitrator shall be the
       place, as the arbitrator with the approval of Chief General manager Telecom District,
       Bharat Sanchar Nigam Limited, Jharkhand Telecom Circle, Ranchi may determine.

 28.  Point(s) of contact will have to be furnished at the time of Agreement by the
     successful bidder.
 29. All pages of Tender Document must be signed & sealed by the bidder(s) as a token
     of acceptance of all the terms and conditions, failing which the tender will summarily
     be rejected.
 30. No BSNL Employees/ their near relatives can participate in the tender.




Signature & seal of the bidder                                            Page 6 of 8
                                      ANNEXURE – ‘B’


                                    RATE QUOTING FORM

   Kindly go through Scope of Work mentioned in clause 17 and 18 of Annexure ‘A’ before
   quoting the rate.

   Sl.                                     Cost should be including of all taxes.
   No    Description of work                          In figures            In words
   1     Capitalization and preparation of One time
         Fixed Asset of WIP as on cost
         31.03.2006 for Basic and CMTS ( A)
         both

   2     Software loading, Preparation of     One time
         WIP, Capitalization of WIP and       cost
         preparation of Fixed Asset from      ( B)
         01.04.2006 to 30.09.2006 for
         Basic and CMTS and report
         generation
   3     Software loading, Preparation of     Monthly
         WIP, Capitalization of WIP and       ( C)
         preparation of Fixed Asset from
         01.10.2006 onwards on monthly
         basis for Basic and CMTS and
         report generation
   4     Co-ordination     with     branch    One time
         auditor, supply of data to branch    cost
         auditor as per their requirement     ( D)
         and attending finalization of
         account at Ranchi
   5     Preparation of reply of audit        One time
                                              cost
                                              ( E)
         Total Cost

   L1 will be calculated on the basis of total cost. Total cost can be calculated as below.


   Total Cost          =            A + B+ 6 x C + D+E




Signature & seal of the bidder                                              Page 7 of 8
                                      Check List
                      ( This should be attached in the bid submission)


   1.     Whether all the pages of bid document signed:                         Yes/No


   2.     Whether Earnest Money Deposit attached:                               Yes/No


   3.     Whether Attested Xerox copies of up to date                           Yes/No
          income Tax clearance certificate attached/PAN No:


   4.     Whether Attested Xerox copies of having experience in                 Yes/No
          Work in Progress and Fixed Asset in BSNL in SSA headed
          by GMTD and issued by not below the rank of DET.

   5.     Whether Affidavit from Notary that the entire document submitted      Yes/No
          is correct attached.

   6.     Whether Proprietorship/Partnership Deed/Affidavit document            Yes/No
          is attached, if applicable.



                                                                     Signature of the Bidder




Signature & seal of the bidder                                           Page 8 of 8

				
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