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REGION Q
Request for Proposals
Bidders’ Conference
Workforce Investment Act
Younger & Older Youth
Year Round Youth Programs & Services
Program Year 2010
Agenda
• Welcome & Purpose
• Region Q Websites
• Overview of Request for Proposal
• Performance Standards
• Financial Information
• Important Dates
• Questions and Answers
Region Q Websites
www.regionqwdb.org
www.regionqyouthatwork.org
Overview of RFP
Funding Period
July 1, 2010 – June 30, 2011
Possible Extension of Contract - 1 Year
5 County Region
BEAUFORT
BERTIE
HERTFORD
MARTIN
PITT
PURPOSE OF RFP
• The purpose of this Request for Proposal (RFP) is to solicit
competitive proposals for the operation of the Workforce
Investment Act (WIA) Title I Youth Services in one or more of
the following counties of the Region Q Workforce Development
Consortium: Beaufort, Bertie, Martin, Hertford and Pitt
Counties. Any governmental, educational, community-based
organization or non-profit agency engaged in public service; or
any private-for-profit agency may apply. Each entity proposing
to provide the employment and training services as prescribed by
this RFP, must do so as an individual company or agency, and be
prepared to either provide the services directly or establish an
agreement with the appropriate provider(s) of the services.
PURPOSE OF RFP
• Proposals are being solicited for services for eligible In-School
and Out-of-School Youth. WIA requires that a minimum of
30 percent of a local area’s WIA youth funds be allocated to
out-of-school youth programs. However, the Region Q
Workforce Development Consortium is placing additional
emphasis on Out-of-School youth and requires that a minimum
of 50 percent of the WIA youth funds be spent on out-of-
school youth. Successful bidders will be responsible for
ensuring that all WIA Youth core services are provided to
every WIA-enrolled youth and that all ten of the WIA youth
program elements are accessible to all enrolled youth as
needed, when needed.
PURPOSE OF RFP
• While eligibility as well as program content and
elements apply to both in-school and out-of-school
youth, WIA creates distinctions between these two
populations by creating separate funding streams, as
well as by differentiating in-school versus out-of-
school program design. Therefore bidders must be
aware of the relationships between ages, funding
streams, outcomes, and in-school versus out-of-
school program design when describing
comprehensive system program vision.
ONE-STOP DELIVERY SYSTEM
• Workforce Investment Act Interim Final Rules were published by the US
Department of Labor in the August 11, 2000 Federal Register and are available
on the internet at: http://www.doleta.gov/usworkforce/. On the right side of the
page, review the column and locate “Laws and Regs.” Clicking on Laws and
Regs will take the viewer to Workforce Investment Act Interim Final Rules.
• The WDB, in partnership with the workforce development agencies, has
developed a system of comprehensive JobLink Career Centers in the five-county
region. The system design currently includes five (5) full-service JobLink Career
Centers and 3 JobLink Information Sites. Region Q requires that all youth
contractors operate from the applicable JobLink Career Center or in close
proximity if space is not available in the applicable Center. Bidders are expected
to meet with the applicable JobLink Center lead agency/operator to discuss
provisions for shared space, and costs for this should be reflected in the bidder’s
proposal. A letter of agreement from the JobLink Center Manager per
coordinated services and physical space commitments must also be included in
this proposal.
IN-SCHOOL YOUTH
IN-SCHOOL YOUTH (ISY)
The Workforce Investment Act defines an in-
school youth (ISY) as a young person who
– has not received a high school diploma or its
recognized equivalent (GED) and
– is attending school (including alternative
secondary school) at the time of WIA registration.
OUT-OF-SCHOOL YOUTH
Out-Of-School Youth (OSY)\
The Workforce Investment Act defines an out-
of-school youth (OSY) as a young person who:
– Is a school dropout, or
– Has a high-school diploma or GED, but is basic-
skills deficient, unemployed or underemployed.
YOUNGER YOUTH
YOUNGER YOUTH
AGE 16-18 YEARS OF AGE
OLDER YOUTH
OLDER YOUTH
AGE 19 – 21 YEARS OF AGE
Required Core Services
Pages 6-7
1. Outreach, Recruitment and Orientation
2. Eligibility Determination and
Registration
3. Objective Assessment
4. Individual Employment Plan (IEP)
5. Case Management
6. Referral
COLLABORATION –PAGE 7
Employer Connections
The Region Q Workforce Development Consortium seeks an increase in
career development experiences that demonstrate meaningful employer
involvement. Many youth programs have built connections to a wide range of
local employers. Youth are placed in subsidized summer jobs or internships
with area businesses and community based organizations, while other
employers participate as job-shadow hosts and mentors for young people.
However, few initiatives exist to engage specific employers in comprehensive
youth-serving partnerships – i.e. partnerships that use employer resources to
support youth as they explore or progress upon a career pathway. Bidders
should include innovative, sustainable employer partnerships in their WIA
Youth program implementation plan. These connections must lead to
increased youth placements in employment and post secondary education as
well as meaningful exposure to the world of work with measurable skill
gains. These experiences must be increasingly challenging over the course of
a given youth’s participation and be linked to recognized career pathways.
COLLABORATION – PAGE 7
Target Diverse Population of Youth
when Designing Programs
Examples may include, but not be limited to, the
following: a blend of in-school and out-of-school
youth working together on common projects and
experiences; older youth mentoring younger youth
within a given program; a racially and ethnically
diverse group of youth participating in a learning
center; disabled youth working together with non-
disabled peers. Diversity enriches programming,
youth experience, and encourages peer development,
understanding, and mutual awareness and respect.
COLLABORATION – PAGE 7
Leveraged Funding and Service Coordination
Bidders will leverage community resources to create
a seamless network of services that are easily
accessible and relevant to youth. To have a
meaningful impact on the quality and breadth of the
youth services system, Bidders must be able to draw
upon a resource base that extends beyond WIA
funding. Bidders should describe connections to other
funding sources that will benefit participants and
increase the cost effectiveness of federal funds.
COLLABORATION – PAGE 7
Collaboration and Partnerships
Proposals are sought that demonstrates how partnership and
community involvement will be used to meet the WIA youth
program goals. Involving the local community means developing
real partnerships among local schools, community college level,
community based and faith based organizations, private sector
employers and members of the community. Bidders are
encouraged to leverage resources from partnerships and use them
in development and implementation of the program. Key to
providing comprehensive and improved services to more young
people is the ability to leverage and coordinate a wide range of
funding and community resources to provide quality youth
opportunities. Collaboration and leveraging partnerships can meet
service gaps, reach more young people, and use resources more
efficiently.
COLLABORATION – PAGE 8
Skill Development
Successful proposals will clearly emphasize the
development of skills, knowledge and competencies
that prepare youth for jobs and careers. Proposals
should strongly link academic and occupational
learning. Key strategies the Youth Committee is
looking for in this area are linkages to apprenticeships
and pre-apprenticeships, occupational skills training,
OJT (On-the-Job) Training, employers, transitional
services and attainment of academic credit and
credentials, which include work readiness certificates
that lead to employment.
Ten WIA Required Elements
Pages 11-16
1. Tutoring
2. Alternative Secondary School Offerings
3. Summer Employment Opportunities
4. Paid and Unpaid Work Experiences
5. Occupational Skills Training
6. Leadership Development Opportunities
7. Supportive Services
8. Comprehensive Guidance and Counseling
9. Adult Mentoring
10. Follow-up Services
Performance Measures
COMMON PERFORMANCE MEASURES
Placement in Employment or Education
Attainment of a Degree or Certificate
Literacy and Numeracy Gains
Region Q Workforce Investment Consortium
Program Years 2008 & 2009
Youth Program Performance Goals
2008 2009
Performance Standard Goal Goal
Placement In Employment or Education 71.00% 71.00%
Attainment of a Degree or Certificate 50.25% 50.25%
Literacy & Numeracy Gains 35.00% 35.00%
Region Q Youth Enrollment Report
July 1, 2009 – March 8, 2010
Out of AVERAGE Diploma/
PLANNED TOTAL NEW IN OUT OF Sch POS NEG EXCLUDE EUE WAGE AT CREDENTIAL
TER
ENROLL ENROLL ENROLL SCH SCH % PLANNED Total TERM M TERM RATE PLACEMENT RATE
230 236 68 99 137 58% Exits Exits 37 6 4 86% $ 8.18 87%
50 47
Beaufort County 30 35 12 16 19 54% 10 7 5 2 0 71% $ 7.88 71%
Bertie County 50 50 13 18 32 64% 10 11 8 3 0 73% $ 8.73 83%
Hertford County 50 51 16 19 32 63% 10 17 13 0 4 100% $ 7.90 82%
Martin County 50 50 14 22 28 56% 10 6 6 0 0 100% $ 8.17 100%
Pitt County 50 50 13 24 26 52% 10 6 5 1 0 83% $ 8.22 100%
ARRA NC Summer Jobs Program
June 1, 2009 - December 2, 2009
PLANNE
D TOTAL IN OUT OF Sch Age Age Age
ENROLL ENROLL SCH SCH % 14-18 19-21 22-24
198 204 87 113 57% 98 73 33
Beaufort County 38 38 14 23 62% 18 17 3
Bertie County 40 41 15 26 63% 20 15 6
Hertford County 40 43 22 21 49% 20 16 7
Martin County 40 40 15 22 59% 21 14 5
Pitt County 40 42 21 21 50% 19 11 12
Total Returned Went To Did Not Attained WR CRC
Active Exits Completed To HS College EUE Complete WR % Cert.
67 137 106 78 18 10 31 136 67.18% 47
Beaufort County 10 28 24 15 5 4 4 33 87% 18
Bertie County 16 25 17 14 3 0 8 35 85% 2
Hertford County 13 30 19 17 2 0 11 19 44% 0
Martin County 13 27 24 13 7 4 3 24 60% 4
Pitt County 15 27 22 19 1 2 5 25 60% 23
Financial Information
• Cost Reimbursement Contract
• Monthly Reports
• Budgets (In School &Out of School)
Youth PY 09
Total Program Allocation
(Includes Initial Program Award and Carryover)
WIA Youth Program
Beaufort $162,927
Bertie $153,927
Hertford $150,227
Martin $151,476
Pitt $150,227
WIA ARRA Youth Program
Beaufort $184,177
Bertie $176,677
Hertford $179,590
Martin $173,178
Pitt $173,881
Proposal Instructions
Submit proposals no later than
4:00 p.m. EST on April 19, 2010
to the Region Q Local Area Office.
www.time.gov -EST
Proposals must include:
Page Numbers
(1) One copy labeled “Original”
(6) Six additional copies of RFP
Submitted in 3-ring binder
Completion of all forms
Proposal Format and Required Forms in Order
Proposal Format & Required Forms
• WIA RESPONSE PACKAGE COVER SHEET - Complete the information
and indicate the type of activities proposed and funds requested, counties, and
number of participants to be served, performance outcomes, and budget. The
Response Package Cover Sheet Page must be completed entirely and Notarized.
(Pages 28-29)
• PROGRAM – PROPOSAL NARRATIVE RESPONSE SECTION– This
portion of the bid should give reviewers a detailed and clear picture of the design
of the program, the anticipated outcomes, and the capability of the offeror to
deliver the proposed services. Proposers should follow the alphabetical and
numerical sequence of the attached format. If a section does not apply, write
“N/A” or “Does not apply” by the respective section. Responses to questions
should be typed under each question. and follow the alphabetical and numerical
sequence. (Pages 30-32)
• PROGAM AND FINANCIAL MANAGEMENT SECTION – (Pages 33-37)
• BUDGET – Complete the Budget Summary and supporting worksheets for all
costs required to implement the program design. If there is no answer, please
indicate N/A or zero (0).
• JOB DESCRIPTIONS AND RESUMES – A Job Description – Workforce
Investment Act form must be completed for each position funded by WIA Youth
Funds. (Page 38)
Proposal Format & Required Forms
ASSURANCES & CERTIFICATION
• EQUAL OPPORTUNITY NON-DISCRIMINATION (Complete form) (Page 40)
• LA CODE OF CONDUCT/CONFLICT OF INTEREST - Requires signature of authorized
representative & date. This form has to be completed by all WIA funded staff and
submitted to the Local Area. (Pages 41-42)
• LA GENERAL ASSURANCES & CERTIFICATION FORM - Requires signature of
authorized representative & date. Notary Required. (Pages 43-45)
• CERTIFICATE REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND
VOLUNTARY EXCLUSION LOWER TIER COVERED TRANSACTIONS - Requires
signature of authorized representative & date. (Page 46-47)
• STATEMENT OF COMPLIANCE FORM - Requires signature of authorized representative
& date. Notary required. (Page 48)
• DRUG FREE CERTIFICATION - Requires signature of authorized representative & date.
(Page 49)
• ASSURANCES NON-CONSTRUCTION PROGRAMS - Requires signature of authorized
representative & date. (Pages 66-67)
• COPELAND ACT CERTIFICATION - Requires signature of authorized representative &
date. (Page 50)
Proposal Format & Required Forms
• OTHER – ATTACH THE FOLLOWING ITEMS:
– Federal ID Number
– Financial Statement and Copy of last audit
– Agency Grievance Procedures
– Copy of Bond Coverage (or explanation of planned coverage if an award
is made)
– Current Organization Chart
– Charter and Bylaws of Organization, attach list of Current Board
Members
– Cost Allocation Plan (if applicable, provide a copy of the agency Indirect
Cost Plan)
– Letter of agreement from the JobLink Center Manager indicating
coordinated services and physical space commitments .
Mark Your Calendars
Proposals Due
Monday, April 19, 2010 by 4:00 p.m. EST
Proposals will not be accepted after 4:00 pm.,
on Monday April 19, 2010.
www.time.gov - EST
Contract Awards: May 12, 2010
Program Year Starts: July 1, 2010
REMEMBER…….
AFTER THE BIDDERS’ CONFERENCE,
STAFF WILL NOT RESPOND TO ANY
QUESTIONS ASKED IN WRITING,
PERSON OR BY TELEPHONE!
QUESTIONS
AND
ANSWERS
REGION Q WORKFORCE
DEVELOPMENT CONSORTIUM
Region Q Workforce Investment Consortium is an Equal
Opportunity Employer/Program
Auxiliary aids and services are available upon request for
individuals with disabilities
