Docstoc

EXHIBITOR PACKAGE 2010_final

Document Sample
EXHIBITOR PACKAGE  2010_final Powered By Docstoc
					                          EXHIBITOR BOOTH RESERVATION
                 SOFT Annual Meeting, October, 2010
                        Richmond, Virginia
CONTACT & PUBLICITY INFORMATION:
Company__________________________________________________________________________________
Contact Person_____________________________________________________________________________
Company Address___________________________________________________________________________
Phone________________________ Fax__________________ Email__________________________________

BOOTH INFORMATION:
Using this Reservation Form, exhibitors are requested to “hold” a booth(s) and acknowledge intention to participate in the 2010 SOFT
Conference. Exhibitors will be assured a booth space by reserving early. Booth assignments will be made 3-31-10. For sponsorship
preference in booth placement (Reception Level sponsor) priority will be assigned based on the order in which payment is received.

Each booth is 10’ x 10’ dimension. Please refer to the “exhibitor booth layout” attached. The Exhibit Hall in 2010 is 30,000 sq. ft.
allowing for 20’ or more wide isles. Therefore all poster sessions, luncheons, and receptions will be conducted within the Exhibit
area. Meeting badges are required for all scientific, food, beverage, and social functions. One complimentary full registration (badge)
is included with each booth reserved.
                                                                                                        #     Cost      Total
Reserve booth space, $1,500 for 10 x 10 booth                                                                 $1,500.00
   Complimentary attendee Name:                                E-mail                                   1          0.00 0.00
EXHIBITOR OPTIONS:
Additional booth attendees (includes badge all meeting giveaways – bags, shirts,                                 $325.00
meeting program, food functions).
Full Color Ad bound into the Abstract / Program book (one page, both sides, full                                 $600.00
color)
The placement of a “printed ad / flyer” into the complimentary meeting bags for                                  $750.00
attendees (exhibitor provides copies)
“Drink Tokens” for giveaway to select clients (package of 10)                                                    $100.00
                                                                                                              TOTAL
Additional Attendee Name:
E-mail:
SPONSORSHIP OPPORTUNITIES:
Exhibitors who sponsor SOFT meeting functions will be recognized in the Abstract / Program Book and on prominently placed
posters and banners throughout the meeting site. Please reference the SOFT 2010 Sponsorship Opportunities page for high visibility
advantages and other details.

IMPORTANT NOTES:
This reservation gives confirmation that your company plans to exhibit w/ SOFT in 2010. Payment for the booth is mandatory to
submit a reservation. Exhibitor Options and Sponsorship Opportunities may be chosen and paid using the online database. Refunds
will be honored upon request prior to 8-31-10 minus a $500 fee. There will be NO REFUNDS after 8-31-10.
Please note: a 4% processing fee will be added for payments by credit card
PAYMENT OPTIONS:
Checks Payable to: “SOFT 2010”
Credit Card # (VISA, MC, American Express)___________________________________ Exp. Date_________
On-line payment will be available at a later date
MAIL/FAX TO:
S.O.F.T. Office, 1 N. Macdonald St., Suite 15, Mesa, AZ 85201                        phone/fax toll free 1-888-866-7638
                                                           SOFT 2010
                                                           Greater Richmond Convention Center
                                                           Hall B, Richmond, Virginia
                                                           As of 12/29/2009




                                                                                                                                                                                                                                                                                                       door = 3:4
                                                                                         door = 3:0




                                                                                                      door = 3:0




                                                                                                                           door = 3:0




                                                                                                                                        door = 3:0




                                                                                                                                                         door = 3:0
                  door = 3:0




                               door = 3:0




                                              door = 3:0




                                                                                                                                                                                                                    door = 3:4
                                                                                                                                                                                                                                                                                                                                                                              STOR.
                                                                                                                                                                                                                                                                                                                                                                                      VESTIBULE




                                                                                                                                                                                                                                                                                                                                                                                      door = 3:4
                                                                                                                                                                                            EXHIBITOR
                                                                                                                                                                                                        TELEPHONE                             ELECTRICAL
                                                                         STORAGE                                                                                                             STORAGE
                                                                                                                                                                                                                                                                                   CONCESSIONS
                                                                                                                                                                                                                                                                                                                                                   OPERABLE
                                                                                                                                                                                                                                                                                                                                                  WALL STORAGE




                                                                                                                                                                                                                  Shimadzu
                                                                                                                                                                                                         Microliter
                                                                                                                                                                                            70                56                                                                  42              28
                                                                                                                                                                                                        Gentech                                                                 GBF
                                                                                         86                                                                                                 69                55                                                                  41              27
                                                                                                                                        Selectosep Wondfo Chemware
                                                                                         85                                                                                                 68                54                                                                  40             26A                                              14A
                                                                                                                                        Intoximeter                                                                                                Phenomenex Chromsys
                                                                                         84                                                                                                 67           54A                                                                      39              26                                              14
                                            Campbell                                                                                                                                                    Biotage                                                                                  DPX
                                                                                         83                                                                                                 67A               53                                                                  38A             25                                              13
                                                                                                                                                                         JEOL                                   Shamrock
                                                                                                                                                                                            66          Express Diag 38 Brannan
                                                                                                                                                                                                          52              24

                  Perkin Elmer Grace Davison                                                                                                                                                                                                                                                     NMS
                                                                                                                                                                                            65             51                                                                     37              23                                         Scitek
                                                                                         82                                                                                                               Waters                                                                                                                                  12
                                                                                                                                                                       Restek                                                                                  Cerilliant                        AIT
                                                           Parker                                                                                                                           64                50                                                                  36              22
                                                                                         81                                                                                                                                                                                                                                                       11
                                                            SGE                                                                                                                                                                                                                                                                              UCT
                                                                                         80                                                                                                  20' Aisle                                                                                                                                            10
                                                            LinZhi
                                                                                         79                                                                                                                                                                                                                                                       9
                                                                                                                                                     SpeWare                                              Biophor
                                             Lipomed                                                                                                                                        63                49                                                                  35              21                                               Apollo LIMS
                                                                                         78                                                                                                                                                                                                                                                       8
                                                                                                                                        Alternative Venture Labs Randox
                                                                                                                                        Biomed 62    48          34   20                                                                                                                                                                            LECO
                                                           UTAK 77                                                                                                                                                                                                                                                                                7
                                                                                                                                                     20' Aisle




                                                                                                                                                                                                                                                              20' Aisle




                                                                                                                                                                                                                                                                                                                                 20' Aisle




                                                                                                                                        Anton Parr RTI
                                                                                                                                                                                            61                47                                                                  33              19
                                                                                         76                                                                                                                                                                                                                                                       6
                                                                                                                                        Amer. Bus.                                                                                                                             Xlink                                                                    Neogen
                                                                                                                                              60   47A                                                                                                                            32             19A
                                                                                         75                                             Sol.                                                                                                                                                                                                      5
                                                                                                                                                                                                                                                                                       Biochemical
                                                                                                                                                                                            60A               46                                                                 32A    18
                                                                                         74                                                                                                                                                                                                        5A
                                                           Thermo                                                                                                                          ACD            Varian                                                               Gerstel Diagnostics
                                                                                                                                                                                            59                45                                                                 31     17
                                                                                                                                                                                                                                                                                                    Rudolph
                                                                                         73                                                                                                                                                                                                                                                       4
                                                                                                                                                                               Aegis                                                                                                             Orasure                                           Justice Trax
                                                                                                                                                                                            58               44                                                                   30              16
                                                                                         72                                                                                                   Agilent                                                                                                                                             3
                                                                                                                                                                              Axiom Immunalysis       Roche
                                                                                                                                                                                            57                43                                                                  29              15
                                                                                         71                                                                                                                                                                                                                                                       2 AB/MDS                                         Sciex

                                                                                                                                                                                                                                                                                                                                                  1

                                                                                                                                                                                                                                                                  door = 3:0                                        door = 3:0




                                                            door = 3:0                                             door = 3:0                                                 door = 3:0                                                                                                                                                                         door = 3:0                          door = 3:0




                                                                                                                                                                                                                                                  SHOW
                                                                                                                                                                                                                                 door = 3:0




                                                                                                                                                                                                                                                 MANAGER
                                                                                                                                                                      WOMEN

                                                                                   MEN                                                                                                                                                                                                                                                                                        MEN
                                                                                                                                                                                                                                                                  door = 3:0
                                                                                                                                                                                                                                                                                                                                     MECHANICAL

                                                                                                                                                                                                                                                TELEPHONE
                                                                                                                                                                                                                                                     SIGN-H




SCALE:
0' 5' 10'   20'                             30'                          40'             50'


BOOTHS: 96 10'x10'
SOFT 2010 Sponsorship Opportunities                   All signage logos are in color.

Reception Level Sponsorship ($13,000 or more)
   1. Ballroom space sufficient for a Monday evening reception for 200-300 with logo signage (3
       slots)
       OR Logo placement on Internet café and go green thumb drive (see description) (1 slot)
       OR Logo placement on Historical posters (see description) (1 slots)
       OR Wednesday night reception (2slots)
       (priority in choice for #1 based on when sponsorship and registration payment is received)
   2. Private Client Room for exclusive use Sunday through Friday (room size approximately 1,000
       sq. ft.)
   3. Sponsorship recognition on the Exclusive Special Events: Opening Reception, Exhibitor’s
       Dinner, Presidential Cocktail Hour and Banquet, and Elmer Gordon
   4. Top Priority in booth selection process. Priority will be assigned by order of the receipt of
       sponsorship and registration payment (until 3-31-10 when all booth assignments are announced)
   5. Color logo on Private Client Room Level Sponsorship Page in meeting program
   6. 50 Drink Tokens with company sponsorship logo ($500 value)
   7. Free placement of ad / flyer into complimentary meeting bag (exhibitor provides copies) ($750
       value)
                - Plus all Banner Level Plus Sponsorship with some Upgrades
   8. Color Logo prominently displayed on SOFT 2010 Website Sponsor page
   9. Hot Link on Facebook site
   10. Hot Link on Twitter
   11. Color logo signage and sponsorship recognition of Special Learning Programs: Student
       Enrichment Program (SSEP) and Young Forensic Toxicologists Sunday events
   12. Color Logo on both Monday and Tuesday Workshop luncheons
   13. Provided a list of pre-registered meeting attendees at the point that the late registration fee applies
       (August 31, 2010)
   14. Color Logo on Banner Level Plus Signage Recognition (only Top Tiers on sign) at registration
       desk
   15. Color Logo on both Wednesday and Thursday Meeting Luncheons
   16. Color Logo on signage for the daily AM Breaks and the daily PM Breaks for the week
   17. Color Logo on signage for daily Continental Breakfast for the week

Banner Level Plus Sponsorship ($5,000 or more)
   1. Color Logo prominently displayed on SOFT 2010 Website Sponsor page
   2. Hot Link on Facebook site
   3. Hot Link on Twitter
   4. Color logo signage and sponsorship recognition of Special Learning Programs: Student
       Enrichment Program (SSEP) and Young Forensic Toxicologists Sunday event to include
   5. ) Exhibit Hall Seating Area Company History Tributes
   6. Color Logo on both Monday and Tuesday Workshop luncheons
   7. Provided a list of pre-registered meeting attendees at the point that the late registration fee applies
       (August 31, 2010)
              - Plus Banner Level Sponsorship with some Upgrades
   8. Color Logo on the SOFT 2010 Appreciation Banners to be displayed all week
   9. Black and White Logo on Banner Level Plus Sponsorship Page in meeting program
   10. Color Logo on Banner Level Plus Sponsorship Signage at Registration desk
   11. Color Logo on both Wednesday and Thursday Meeting Luncheons
   12. Color Logo on signage for the daily AM Breaks and the daily PM Breaks for the week
   13. Color Logo on signage for daily Continental Breakfast for the week
Banner Level Sponsorship ($3,000 or more)
   1. Color Logo on the SOFT 2010 Appreciation Banners to be displayed all week
   2. Black and White Logo on Banner Level Sponsorship Page in meeting program
   3. Color Logo on both Wednesday and Thursday Meeting Luncheons
   4. “Virginia Loves SOFT” Daily Photo Montage
   5. “Name that Drug Tune”Facebook Contest Prizes. Company logo will be posted on Facebook.
             - Plus all Break Sponsorship with some Upgrades
   6. Color Logo on Banner Level Sponsorship Signage at Registration Desk
   7. Color Logo on signage for the daily AM Breaks and the daily PM Breaks for the week
   8. Color Logo on signage for daily Continental Breakfast for the week

Break Sponsorship ($1,250 or more)
   1. Color Logo on Break Sponsorship Signage at registration desk
   2. Color Logo on signage for the daily AM Breaks and the daily PM Breaks for the week
             - Plus all Breakfast Sponsorship
   3. Name on Breakfast Sponsorship page in meeting program (no logo)
   4. Color Logo on signage for daily Continental Breakfast for the week

Breakfast Sponsorship ($500 or more)
   1. Name on Breakfast sponsorship page in meeting program
   2. Color Logo on signage for daily Continental Breakfast for the week




NOTE: Payment of Sponsorship by Credit Card will be subject to a 4% Processing Fee. A short grace
     period (7 days) for Payment by Check will be extended to hold priority position based on date of
     commitment and receipt of prompt payment.




Contact Information: Jeri Ropero-Miller, Ph.D    Exhibitor Liaison Specialist jerimiller@rti.org
                     Peter Stout, Ph.D           Exhibitor Liaison Specialist pstout@rti.org
                     Verbal correspondence should be directed to: S.O.F.T. Administrative Office
                     Attention: Bonnie Fulmer, Telephone: 1-888-866-7638 FAX 480-839-9106
               Descriptions of Sponsorship Opportunities
                         Specific to Richmond

Reception Level Sponsorship Specific Opportunities
Go Green Thumb Drive. In an effort to reduce printing, every registrant will be given
the option on the registration form to have all meeting materials provided on a thumb
drive. Registrants will receive either the normal soft-bound program or the thumb.

Historical Posters. Since this is SOFT’s 40th Anniversary, we will be paying tribute to
its 40 presidents in an interactive poster that will also allow us to develop our lineage to
the first forensic toxicologist in the United States, Alexander Gettler. We will also have a
series of posters expounding upon significant cases in the development of forensic
toxicology. These posters will be “permanently” displayed in the Exhibitor space.

Wednesday Night Reception. The Richmond Convention Center is located in a
“neighborhood in transition”. While the area has seen significant revitalization with
restaurants and a theatrical center, the Richmond Planning Committee believes that our
best and safest option is to provide entertainment and food for the membership after the
Exhibitor’s Dinner. This will transpire as a festival, which is a vital component of the
culture of Richmond. The festival will comprise gambling tables, festival games, and
“carnie” entertainment and food. Two opportunities will be provided for companies to
support this activity.

Reception Level and Banner Level Plus Sponsorship Opportunities
Facebook and Twitter Hot Links. A social media content manager (SMCM) will be
managing the SOFT 2010 sites. She will place a hot-link on Facebook (which will
automatically update Twitter) to a webpage of your choice. You will then be able to
manage the content on your webpage to be specific for the SOFT membership, should
you choose. This will be an excellent resource for you to post information regarding
special offers during the conference to drive traffic to your booth.

Student Enrichment Program. SOFT runs a special workshop which promotes forensic
science in secondary education. This workshop is “site-specific” in that the focus for the
workshop evolves with the vision and particular needs of the conference location and
host committee. In Richmond, we will be focusing on providing curriculum (lectures,
lesson plans, and laboratories) for high school and elementary school teachers so that
appropriate forensic science education reaches a larger sphere of young people. This
workshop will be held on Sunday, October 17, and will include lunch and a small
reception at the end of the day. Sponsors will have the opportunity to provide company
educational resources to the instructors.
Young Forensic Toxicologists. The 2010 SOFT meeting in Richmond VA will be the
inaugural meeting of the Young Forensic Toxicologist (YFT) Committee. This
committee was just formed within SOFT and we are excited to support this new group.
The YFT encourages participation in SOFT activities and facilitates networking and
training opportunities for forensic toxicologists aged 40 years and younger. These are
the future leaders of forensic toxicology.

At SOFT 2010 in Richmond VA, the YFT Committee will have a half-day forum on
Sunday Oct. 17 targeted to younger members followed by a “meet and greet” event. The
YFT committee will also award prizes for the best platform and poster presentation given
by young scientists at the 2010 meeting.

Exhibit Hall Seating Area Company History Tributes. Seating areas will be
interspersed amongst the exhibitor booths. While we encourage each exhibitor to
assemble a historical poster of their company and how it has supported the growth of
forensic toxicology to display in their booths, those who contribute at this level will also
be able to post their own historical poster in a seating area.

Banner Level Sponsorship Opportunities
“Virginia Loves SOFT” Daily Photo Montage. Volunteers will be photographing
SOFT conference attendees Monday, Tuesday, and Wednesday. Pictures will be printed
every evening and posted on a bulletin board the next day for the SOFT attendees to take
home. Sponsorship will be posted on the bulletin boards.

“Name that (Drug) Tune” Facebook Contest. In order to embrace the power social
media, we will be encouraging traffic to Facebook and Twitter by holding discussions
about “Must See” attractions in Richmond and great places to eat, as well as running a
small contest. The contest will be the posting of lyrics from song with drug references.
The first person to respond with the correct song and artist will be added to a pool which
will be drawn from at the meeting. Prizes for the contest will be awarded at the
President’s Banquet. Sponsors at this level will contribute to the contest prizes and will
be recognized on Facebook with a company logo (no hot link) and at the banquet.

				
DOCUMENT INFO
Shared By:
Categories:
Tags:
Stats:
views:2
posted:8/16/2012
language:
pages:6