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					THROUGH SPEED POST

      OFFICE OF THE ADDL. COMMISSIONER OF POLICE: NEW DELHI DISTT.
             PARLIAMENT STREET; NEW DELHI. (FAX NO.23347184)

No.    24157-168 /Admn.(I)/NDD dated Delhi, the 14-11-2011.
To
              1. M/s P.K. Delicacies Pvt. Ltd., 6/79, WEA, IIIrd Floor, Padam Singh Road,
                  Karol Bagh, New Delhi.
              2. M/s Haldiram’s Products Pvt. Ltd., 19-A, Shivajio Marg, Najafgarh Road, Moti
                  Nagar, Delhi-15.
              3. M/s Bangla Foods, R-255, Greater Kailash, Part-I, New Delhi.
              4. M/s Dawat Caterers, B-53/1, East of Kailash, New Delhi-65.
              5. M/s Chawla Caterers, 11, B.K. Dutta Mkt., Jor Bagh Lane, New Delhi.
              6. M/s B.S. Caterers, 5344, Nehru Bazar, Lado Ghati, Pahar Ganj, N. Delhi.
              7. M/s Rama Caterers, WZ-1384, Multani Mohalla, Rani Bagh, Delhi.
              8 M/s Prakash Sweets, 2913, SSA Road, Darya Ganj, New Delhi.
              9. M/s Durga Sweets Corner, 2411, Karma Bangash, Darya Ganj, Delhi.
              10. M/s Aggarwal Sweets, Shop No. 3, Krishanan Menan Lane, Delhi-14.
              11. M/s Paradise exclusive Catering Service, D-53, Basement Paryavaran
                  Complex, New Delhi.
              12. M/s Apni Rasoi, Shop No. 1, Pocket-B, DDA Market, Phase-III, Ashok
                  Vihar, New Delhi-52.

Subject:      Tender for Purchase/supply of 14,000 Nos. Food Packets for use in
              New Delhi District during Republic Day Arrangement-2012.
                                       *******

               This office intends to Purchase/supply of 14,000 Nos. Food Packets for
use in New Delhi Distt. during Republic Day Arrangement-2012. The tender can be
sent through registered post, Speed Post, Courier or put personally in the sealed tender
box kept in front of the office of the undersigned situated at Police Station Parliament
Street, New Delhi latest by 1600 Hrs. on 5.12.2011 and no request will be entertained
thereafter. The quotations will be opened on 5.12.2011 at 1630 Hrs. by the Purchase
Committee.
                The tender terms & conditions, specification of Purchase/supply of
14,000 Nos. Food Packets for use in New Delhi Distt. during Republic Day
Arrangement-2012 and tender format can be downloaded from Delhi Police website
www.delhipolice.nic.in or can be obtained from the office of the undersigned or HAA
Branch free of cost on producing the authority letter of the firm on any working day from
10.00 A.M. to 5.00 P.M. At the time of submitting the tender a demand draft of Tender
Fee/application fees as well as EMD as mentioned in terms & conditions should be
attached with tender form in favour of DCP/New Delhi District.

               In case the due date is declared a holiday, the tender shall be opened on
the next working day.



                                                           sd/-
                                              ADDL. DY. COMMISSIONER OF POLICE,
                                                 NEW DELHI DISTT.:NEW DELHI.
                           TENDER FORMAT
TENDER FOR THE PURCHASE OF 14,000 NOS. FOOD PACKETS FOR USE IN
NEW DELHI DISTRICT DURING REPUBLIC DAY ARRANGEMENT-2012.

1.    NAME OF THE FIRM                      :__________________________

2.    CORRESPONDENCE ADDRESS
      WITH TELEPHONE AND FAX NO             :__________________________

3.    LOCAL ADDRESS WITH TELEPHONE
      AND FAX NO.                           :__________________________

4.    WHETHER REGISTERED WITH NSIC
      /DGS&D, IF YES, ATTACH COPY          :___________________________

5.    SALES TAX/VAT REGISTRATION PROOF    :___________________________

6.    SERVICE TAX REGISTRATION PROOF      :___________________________

7.    CERTIFICATE FOR RUNNING OF FOOD/
      CATERERING SHOP ISSUED BY GOVT. OF
      INDIA/DELHI (HEALTH DEPARTMENT)    :___________________________

8.    LATEST SERVICE TAX DEPOSIT RECEIPT :___________________________

9.    LATEST SALE TAX/VAT CLEARANCE
      CERTIFICATE OR VAT DEPOSIT RECEIPT : ___________________________

10.   SAMPLE OF FOOD PACKET INCLUDING
      INGREDIENTS TO BE SUPPLIED          : ___________________________

11.   PROOF OF PAST PERFORMANCE, IF ANY : ___________________________

12.    LIST OF OWNERS/PARTNERS AND
       CERTIFICATION REG. BLACKLIST &
       CRL. CASE ATTACHED OR NOT          : __________________________

13.    APPLICATION FEE

14.    EARNEST MONEY DETAIL               : __________________________



15.    COPY OF TERMS AND CONDITON
       (DULY SIGNED)                      :____________________________


SIGNATURE OF THE TENDERER
WITH STAMP.
___________________________
______________________________
                              TERMS & CONDITIONS

              Sealed tenders are invited in two bid system i.e. Technical Bid and
Financial bid by the undersigned from the firms/traders dealing in the trade for
the purchase of following item(s) through registered, Courier post or these can be
put personally in the sealed tender box kept in front of office of the undersigned
located at Police Station, Parliament Street, New Delhi by ________ hours on
___________/2011 :-

Sl.    Name of the item                Qty.      Delivery   Application   Earnest
No.                                              Period     Fee           Money
1.     Food       Packet       including 14000   05 days    Rs.     200/- Rs. 30,000/-
       following ingredients :           Pkts.              (non-
        a) Veg. Petties - 01                                refundable)
        b) Aalu-Mattar Samosa - 01
        c) Muffin - 01
        d) Fruity (100 ml) - 01
        e) Veg. Roll – 01
        f) Ballusai (50-60 gm) - 01

       Tenderers are advised to quote their Rate after careful study of the tender
specifications as well as the following terms and conditions:-

1.    Separate envelope should be used for TECHNICAL BID as well as for PRICE BID.
      The word "TECHNICAL BID/PRICE BID for the Purchase of 14,000 Nos. food
      packets for use in New Delhi District during Republic Day
      Arrangement-2012 due to open on 5.12.2011 at 1630 Hrs. shall be prominently
      marked on the top of each envelope item wise separately. Both these bids shall
      further be put in one envelope and sealed properly before putting in tender Box
      duly super scribed.
2.    The tenders should reach this office by 1600 Hrs. on 5.12.2011 as per tender
      notice.
3.    The Technical Bids will be opened first on 5.12.2011 at 1630 Hrs. and the PRICE
      BIDS will be opened only after scrutiny of technical bid.
4.    Only Sales Tax/VAT/Service Tax payee agencies are eligible to fill this
      tender. Interested agencies shall quote their sale tax number/Tin Number of
      VAT/Service Tax Number in their quotation and also attach documentary
      proof of having registered with Sales Tax/VAT department/Service Tax
      Deptt. for the sale/supply of such store/items etc. with the technical bid.
5.    Latest/current Sales Tax/VAT clearance certificate/Service Tax clearance
      certificate or latest Sales Tax/VAT/Service Tax deposited with sales
      tax/VAT department in the language of English/Hindi must be attached with
      technical bid.
6.    All the bidders shall also submit a copy of certificate issued by Govt. of
      India/Delhi (Health Department) for running of catering/food shop with the
      technical bid.
7.    The application fee is non refundable.
8.    In case the firm fails to attach the draft of application fee, the tender shall be
      rejected.
9.    Incomplete tender will not be accepted.
10. Conditional tender will not be accepted.
11. Optional tender will not be accepted. The firm should have to quote
    only for one sample. The option either in sample or in rates will not be
    accepted and the tender will be rejected straightway.
12. All SSI units registered with NSIC/DGS&D for the specific item are
    exempted from the EMD. They have to enclose valid registration document
    /exemption certificate with their tender.
13. No tender will be accepted without requisite E.M.D. as mentioned in tender
    notice. The E.M.D. shall be in the shape of A/C Payee Demand Draft in
    favour of Dy. Commissioner of Police, New Delhi District, New Delhi
    payable at Delhi. The EMD can also be submitted either in the shape of
    FDR, Banker’s cheque or Bank Guarantee from any Commercial Bank in an
    acceptable manner. No interest will be given on E.M.D. The EMD should
    be valid for Forty Five days beyond bid validity.
14. Tenderer would not be permitted to alter or modify their bids after expiry of
    the deadline for receipt of Bids.
15. The price must be quoted as per proforma for price schedule Annexure “A”.
    Nothing over and above the quoted price would be payable to the
    successful bidder. Any over writing/cutting etc. render the tender invalid.
    The option in the rates will not be entertained and the tender will be rejected
    straightway.
16. The firm whose rates are accepted will have to deposit 10% of the total cost
    of the item as Performance Security in the shape of Bank Draft/Bank
    Guarantee/FDR in favour of DCP/ New Delhi District, New Delhi before the
    supply order is placed to the firm.
17. In case the firm fails to deposit the security money, the EMD of the firm will
    be forfeited.
18. In case, the firm does not complete the supply within the delivery period,
    liquidated damage charges will be will be charged @ Rs.100/- per food
    packet and action will be taken to blacklisting the firm and forfeiture
    of its Security money. No interest will be given on Security Money.
19. The tenderer can remain present himself or his authorize representative at
    the time of opening of tender.
20. The purchase committee, in order to satisfy itself can order on the spot
    enquiry to verify the soundness & capability of the item and any other
    information given by the tendering firms.
21. The Bid shall remain valid upto 31.1.2012.
22. The rates will be F.O.R. at P.S. Parliament Street, New Delhi District
    New Delhi.
23. In case the firm fails to supply the item within stipulated delivery period, the
    item will be procured from the open market and the difference of cost, if any,
    will be recovered from the Security Money and pending bills of the
    defaulting firm, by calling explanation after issuing notice.
24. The quantity of the items mentioned in the tender notice can be increased or
    decreased, at any stage till the delivery of consignment is completed.
25. Tender envelope(s) must be sealed and super scribed" TENDER FOR THE
    PURCHASE/SUPPLY OF FOOD PACKETS” which shall be addressed to
    Dy. Commissioner of Police, New Delhi District, New Delhi.
26. Tenderer(s) shall submit a sample of food packets with ingredients
    with the Technical Bid.
27. All the firms/company participating in the Tender must submit a list of their
    owners/partners/directors etc. and a Certificate to the effect that the
    firm/company is neither blacklisted by any Govt. Department nor any
    Criminal Case is registered against the firm or its owner, partners or
    directors anywhere in India.
28. The payment will be made on receipt/acceptance of store in good condition
    as per prescribed specification. No advance payment will be made.
29. No claim for interest in case of delayed payment will be entertained by the
    Department.
30. A copy of terms and conditions duly signed by the tenderer, as a token of
    acceptance of the same should be attached alongwith the tender.
31. The Purchase Committee reserves the right to relax any terms and
    condition in the govt. interest, with the approval of competent
    authority.
32. The purchase committee reserves the right to reject any tender or all
    tenders without assigning any reasons thereof.
33. All disputes are subject to the jurisdiction of the Courts in the N.C.T. of
    Delhi.
34. Foreign Companies shall participate in the tender, only through their
    Distributes/Agent in India. No foreign company shall be entertained directly.
35. In case of violation of any clause of contract/agreement deed, the
    explanation of the firm can be called by issuing show cause notice, if the
    reply is not found satisfactory. Security money can be forfeited as well as
    action for blacklisting can also be taken prior to taking any legal action.
36. The tender will be rejected straight way without assigning any reasons if the
    firm/company involves in any criminal case, declared black listed by any
    Govt./Semi govt. department/ agencies etc.
37. In case of any differences, the firm can be called for negotiation to patch up
    the differences on table prior to approaching Court.
38. Only authorized representatives will be allowed to attend the meeting of the
    Purchase Committee. They should also bring Letter-Head of the Firm with
    an undertaking that any decision/negotiation taken by them would be
    accepted by the firms.
NOTE :-
(A)   DOCUMENTS REQUIRED TO BE ATTACHED WITH TECHNICAL BID
      IN THE FOLLOWING ORDER :-
1.    E.M.D. in favour of DCP/New Delhi District, New Delhi amounting to
      Rs.30,000/-.
2.    Copy of Sales Tax/ VAT/Service Registration Certificate.
3.    Copy of Latest Sales Tax/Service Tax Clearance Certificate or Latest
      VAT/Service Tax deposit receipt.
4.    Copy of Certificate issued by Govt. of India/Delhi (Health Department) or
      any Govt. Department for running of Catering/food shop.
5.    Certificate regarding registration with DGS&D, NSIC, if claim EMD
      exemption.
6.    Copy of terms and conditions duly signed with seal of the firm, in token of
      acceptance of terms and conditions.
7.    Sample of food packets including ingredients.
8.    All the firms participating in the Tender must submit a list of their
      owner/partners etc. and a Certificate to the effect that the firm is neither
      blacklisted by any Govt. Department nor any Criminal Case is registered
      against the firm or its owner or partners anywhere in India.
9.    The Demand draft of application fee be attached with tender form.
10.   All Other supporting documents as required in the tender shall be
      attached.

(B)   DOCUMENTS    REQUIRED      TO    BE    ATTACHED                       WITH
      COMMERCIAL/PRICE BID IN THE FOLLOWING ORDER :-
      PRICE BID shall contain price only and no other documents shall be
      enclosed with the price bid.

      Details of Rates, inclusive of all taxes including freight etc. of Food
      Packets quoted by the tenderer shall be submitted on their letter Pad in
      clear terms, in words and in figures. The cutting & over-writing not valid.
      The option in the rates will not be entertained.




                                    ADDL. DY. COMMISSIONER OF POLICE:
                                        NEW DELHI DISTRICT, NEW DELHI.

SIGN. OF TENDERER __________________
NAME IN BLOCK LETTERS:_______________
FULL ADDRESS : _______________________
                                                                                                   ANNEXURE – A
                                       PROFORMS FOR PRICE SCHEDULE
                                          (Endorse with commercial bid)
                            TENDER FOR FOOD PACKETS FOR USE IN NEW DELHI
                                  DISTRICT DURING R.D. ARRANGEMENT 2012.
      Date of opending___________                                                          Time__________Hrs.

           We hereby quoted our rates as below:

S.No.      Descrpition of work/item        Qty.     Unit       Extend     Sales        Other Govt.     Incidental      Total
                                                    Price in   ed         Tax/VAT      Levies,    if   charges, if     Price for
                                                    Indian     Price in   in Indian    any (To be      any (To be      Destinati
                                                    Rupees     Indian     Rupees       specified)      specified)      on     in
                                                               Rupees                                                  Indian
                                                                                                                       Rupees
  a                      b                    c         d         e            f            g              h               i
      1. Food
       1.           Packet     including   14,000
           following ingredients :         Nos.
      2.
           1. Veg. Petties - 01

           2. Aalu-Mattar Samosa- 01

           3. Muffin - 01

           4. Fruity (100 ml) - 01

           5. Veg. Roll – 01

           6. Ballusai (50-60 gm) – 01



                 It is hereby certified that we have understood all the terms and conditions specified in the tender
 document and are thoroughly aware of the nature of job required to be done and stores/items to be supplied. We
 agree to abide by all the tender terms and conditions.

                 We hereby offer to carry out the job and (or) supply the goods/items detailed above or such
 portions(s) thereof as you specify in the notification of award.



                                                                                          Dated: _____________
 (Signature and seal of Bidder)

				
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