Brentwood College Handbook

Document Sample
Brentwood College Handbook Powered By Docstoc
					Parent, Student, Faculty and Staff
     Handbook 2011-2012
             Web Edition
              (July 2011)
                    Brentwood College Handbook: 2011–2012
                                                          Table of Contents
Campus Map ............................................................................................................................ 2
Mission, Philosophy, Brentonian Code ..................................................................................... 3
Principles of Community ...........................................................................................................4
Affiliations ................................................................................................................................. 5
Board of Governors .................................................................................................................... 5
Faculty ...................................................................................................................................... 6
Campus Staff ............................................................................................................................ 8
Brentwood A – Z: Who does what? ......................................................................................... 9
Communication ...................................................................................................................... 10
School Calendar 2011–2012 / Major Dates 2012–2013 .................................................. 11-14
Living at School ..................................................................................................................... 15
Weekly Routine ...................................................................................................................... 17
Day Students ......................................................................................................................... 18
Leave from Campus ................................................................................................................ 19
Dress Code .............................................................................................................................. 21
What to bring and buy ........................................................................................................ 22-23
Health & Counselling ............................................................................................................. 24
Medical Coverage ................................................................................................................... 25
Academics ............................................................................................................................... 26
Athletics .................................................................................................................................. 28
Arts ......................................................................................................................................... 29
School Rules ............................................................................................................................ 30
Summary of Fees 2011–2012 School Year ............................................................................ 32
Extra Charges ......................................................................................................................... 33
Tuition Refund Plan .............................................................................................................. 34
Informed Consent …………………………… .............................................................................. 36-56

     This Handbook is also available and updated, as necessary, on-line at
                    Brentwood College School
                                                                     The Brentonian Code
           Tradition: our foundation
         “Right here, the leaders of tomorrow                               We cherish:
           will be given their start in life.”              Respect for
              Norman Yarrow, Governor, 1923                  oneself and others,
                                                             individual differences of birth,
                                                             the school and its ethos,
              Mission: our purpose                           the community,
                                                             the environment,
               Brentwood College School                      the property of others and of the school.
           nurtures, challenges and inspires
             scholars, athletes and artists                   Honesty
 as global citizens, stewards and leaders of integrity.
                                                              Human kindness

                Motto: our symbol                             Academic scholarship

    De Manu in Manum, Brentonians are called                  Athletic endeavour
         to take up the torch of learning and
       civilization to pass from hand to hand.                Aesthetic sensibility
            From generation to generation,
            we are guardians of the flame.                    Effort and enthusiasm

                                                              Grace in victory and defeat
              Vocation: our calling
                                                              Commitment
        To teach with passion and commitment
             to our challenging symphony of                   Self-discipline
           academics, athletics and the arts,
      to focus on character as well as curriculum             Achieving one's personal best
       as educators in partnership with parents,
        to develop critical thinkers, team players            Consideration for others
            and creative, ethical individuals,
                                                              Friendliness
     to be mentors and pathfinders for all students
as they discover their unique strengths, and find joy in      Responsibility for one’s actions
      contributing to the good of the community.
                                                              Generosity of spirit

                Vision: our future                            A sense of humour
       We aspire to be one of the world’s great
                                                              The pursuit of truth
      boarding schools, recognized by others as a
      distinctive, distinguished place of learning.           The quest for meaning

        Brentwood College
     Principles of Community
Brentwood College is a multicultural community of people
    from diverse racial, ethnic and class backgrounds,
      national origins, religious and political beliefs,
      and intellectual, physical, and artistic abilities.

  Our programmes, activities, and everyday interactions
      are enriched by our acceptance of one another,
  as we strive to learn from each other in an atmosphere
        of positive engagement and mutual respect.

   We want to make explicit our expectations regarding
    the behaviour of each member of our community.

             We are, as individuals, responsible
 for our behaviour and fully accountable for our actions.
 Thus we must each take responsibility for our awareness
       of all forms of prejudice and discrimination.

          These expectations will be upheld by
 each and every member of the Brentwood community,
    and therefore bigotry will never go unchallenged.
 No one has the right to denigrate another human being
      on the basis of race, sex, age, national origin,
            or any other difference of birth.

       We do not tolerate verbal or written abuse,
          threats, harassment, intimidation,
        or violence against person or property.

             In this context, we do not accept
              ignorance or “it was just a joke”
        as reason or rationale for such behaviour.

          All who work, live, study, or teach
             in the Brentwood community
         must be committed to these principles.

Affiliations                                                      Board of Governors
Brentwood College School is an independent university             The Board of Governors focuses on long term strategic and
preparatory boarding school for Grades 9-12. Our                  governance issues only, at arms length from the educational
School is accredited by the BC Ministry of Education              leadership, management and daily operations of the School.
Independent Schools Branch, ISABC and CA+IS, and
audited annually by KPMG. A Board of Governors                    Chair: Bruce Carlson (1964), parent of Joanna &
(Trustees) of Brentwood College Association appoints                     Vanessa (1992), Jessie (1995), Nancy (1998)
the Head of School who represents the School as a
                                                                  Foundation       C.C. (Kip) Woodward (1974), parent
member of the following associations, except for SSATB
and WBSA, represented by the Director of Admissions.              Chair:           of David (1999), Justin (2001)

CA+IS (Canadian Accredited Independent Schools)                   Art Crooks, parent of Hew (1986), Claire (1991),                                                       Morgan (1994)
CAIS is an accredited membership association for                  Vern Fauth, parent of Sean (1993)
Heads of School and Board Chairs of 93 not for
profit, leading independent schools.                              Andrea C. (McDonald) Flaa (1975)
FISA (Federation of Independent Schools)
                                                                  Brock Harris (1993)
The FISA is an umbrella organization liaising with                Bruce Homer (1969)
the BC Government for BC independent schools,
defined as those schools not owned and operated by                Blair Horn (1979)
the province, but regulated by the Independent
School Act of BC.                                                 George Killy (1964), parent of Julia (1998)
ISABC (Independent Schools Association of British Columbia)       Dan Little, parent of Kate (2011)
ISABC is an accredited membership association of
23 not for profit, independent schools in BC,                     Rod MacDonald (1980), parent of Seghan (2006),
preparing students for higher education. Member                   Catherine (2009) & Ian (2012)
schools collaborate to enhance athletic and
cultural opportunities for students, and                          David W. MacKenzie (1969), parent of Henry (2002)
professional development for faculty.
                                                                  Michelle M. MacLaren (1982)
NAIS (National Association of Independent Schools)                                                      Dr. Graeme McCauley, parent of Scott (1998)
NAIS represents approximately 1,400
independent schools in the United States and                      Ross McDonald, parent of Hannah (2000)
affiliate schools in Canada.
                                                                  Richard Osler, parent of Reed (1997), Alex (1999),
Secondary School Admission Test Board (SSATB)                     Tella (2006) & Libby (2008)
SSATB provides standardized tests for admissions.                 Ward Phillips, grandparent of Kaitlin (2007)

TABS (The Association of Boarding Schools)                        Karen (Middleton) Pirie (1981)
TABS is a voluntary membership organization of                    Ed Pitoniak, parent of Anna (2006) & Nellie (2009)
nearly 300 college preparatory boarding schools in
the United States and Canada.                                     Bruce Saville, parent of Kennedy (2003)

WBSA (Western Boarding Schools Association) (WBSA)                Barbara Stone, parent of Brant (1993) & Megan (1997)
WBSA is a voluntary membership organization of                    Head of School & CEO: Andrea Pennells
38 college preparatory boarding schools in western
                                                                  CFO & Business Manager: Derek Muzyka
Canada and the United States.

Head of School                                           Houseparent Alexandra
Andrea Pennells                                          Eileen Mais, B.A. (West Indies), Dip.Lib.Ed. (UBC)
M.A. (Edinburgh, UK), M.Ed. (UBC)                        Librarian
English, Global Studies, History
                                                         Houseparent Allard
Deputy Head                                              Leslie Reid Carr, B.A., B.Ed. (Victoria), Spanish
John Allpress
                                                         Houseparent Ellis
B.Sc., B.Comm. (Canterbury, NZ)
                                                         Liam Sullivan, B.A. (Malaspina), B.Ed. (UBC)
Advancement, Mathematics, Rowing
                                                         Social Studies, Basketball
Assistant Head – Administration                          Houseparent Hope
John Garvey, B.Sc. (Exeter, UK)                          Karen Hedquist, B.A. (Victoria), M.A. (Heriot-Watt,
Mathematics, Soccer, Calendar                            UK), English
Assistant Head – Campus Life                             Houseparent Mackenzie
Marius Felix, B.A. (Washington, US)                      Maggie Flynn, B.P.E. (UNB), Key Learning Centre
Social Studies, Rugby, Basketball, Risk Management
                                                         Houseparent Privett
Director of Academics                                    Ron Neufeld, B.Sc. (Victoria)
David McCarthy, M.A. (Cambridge, UK)                     Science, Teacher Liaison - Technology
Chemistry, Biology, Rugby
                                                         Houseparent Rogers
Director of Admissions                                   Ken Snow, B.Sc. (Victoria), Chemistry
Clayton Johnston, B.A. (McMaster), B.Ed., M.Div.
(Toronto), Social Studies, Basketball                    Houseparent Whittall
                                                         Blake Gage, B.A. (Western), M.B.A. (Victoria)
Director of Arts                                         Business Studies, Basketball
Edna Widenmaier, B.A. (Guelph), M.A.
                                                         Head of English
(Toronto), English, Musical, Theatre Manager
                                                         Paul Collis, B.A. (UBC), M.Lit., (St. Andrews, U.K.),
Director of Athletics                                    English, Soccer
Tony Medina, B.P.E. (Calgary)                            Head of Mathematics
Physical Education, Rugby                                Harold Wardrop, B.Sc. (UBC)
                                                         Mathematics, Cross Training, Badminton
Director of Entrepreneurship
Michael Flynn, B.P.E. (UNB)                              Head of Modern Languages
Business, Crooks Hall Manager, Hockey, Rugby             Patricia Steinbrink Kelly, B.A., B.Ed. (Memorial), M.A.
                                                         (Victoria), French
Director of I.T. Services
Kevin Lawrence, B.E.P. (RMC), M.B.A. (Alberta),          Head of Science
Economics, Computer Science, Hockey                      Bruce Tate, B.Sc. (Calgary)
                                                         Physics, Science
Director of University Counselling
Gerald Pennells, B.Sc. (Edinburgh, UK),                  Head of Social Studies
M.Sc. (UBC), Biology                                     Steve Cowie, B.A., M.A. (Victoria)
                                                         History, Social Studies, Rugby
American College Consultant
Tim Zenker, A.B. (Princeton), M.A.L.S.                   Head of Music
(Wesleyan)                                               Phil Newns, A.R.C.T., R.M.T.,
                                                         Choirs, Piano, Voice, Jazz Band

Faculty (continued alphabetically)                          Robert MacLean, B.A. (Alberta),
                                                            History, Art History, Social Studies, Tennis
Don Armitage, Technical Director, Theatre                   Alanna Martin, B.Ed. (Victoria), Field Hockey, P.E.,
Harold Backer, B.S. Eng. (Princeton), M.B.A.                Grad Class Sponsor
(Western), Whittall Assistant Houseparent, Rowing           Elizabeth MacIsaac, B.Mus. (Victoria),
Marco Bequer Hernández, Licentiate in Education             Voice, Piano, Choirs, Pops Orchestra
(Instituto Superior Pedagógico, Cuba), Spanish,             Jenna McCullough, B.Sc. (Manitoba), B.Ed. (Manitoba),
French                                                       Alexandra Assistant Houseparent, Biology, Field Hockey
Neil Bryant, B.Sc. (Victoria), Rogers Assistant             Scott McGill, Jazz Dip. (Capilano), Rock Band
Houseparent, Chemistry, Science, Debating
                                                            Marci McLean, B.Sc. (Dalhousie), Tennis
Lorraine Blake, F.I.S.T.D., R.A.D.,
                                                            Beth Melhuish, M.Ed. (Victoria), English
Dance, Choreography, Arts Assistant
John Boehme, M.F.A. (Victoria), B.F.A. (Emily               Ashley Niblett, BPHE (Queens), Resident Assistant
Carr), Sculpture, Environmental Art                         Dan Norman, B.Ed. (Ottawa) B.Sc. (Western),
Brian Carr, B.A., (Victoria),                               Mathematics, Head of Outdoor Pursuits
Social Studies, Geography, Rowing                           Josie Olszewski, B.Sc. (McGill), M.Sc. (SFU),
Susanna Cheung Robinson, B.Sc. (UBC), B.Ed.                 Allard Assistant Houseparent, Physics, Chemistry, Science,
(Calgary), Science                                          Outdoor Pursuits
                                                            Marlese Plater, B.A. (SFU),
Kate Coull, B.Sc. (Guelph), B.Ed. (Queens),
                                                            Mackenzie Assistant Houseparent, Basketball
University Counselling, Mathematics
                                                            Wes Plater, B.A. (Victoria), Social Studies, Rugby, Hockey
Tony Crossley, B.Ed. (Alberta), Mathematics
                                                            Susan Quinton, B.Ed., M.Ed., (Manitoba), B.A.
Rebecca Day-Reynolds, B.A. (University College
                                                            (Winnipeg), English, Drama, Acting, S.A.C.
Cork, Ireland), English, Debating
                                                            Laura Richardson, B.A. (SFU), B.Ed. (UBC),
Scott Doehler, B.Ed. (Queens), B.Sc. (Queens),
                                                            Environment, Social Studies, BEAT
Science, Creative Science, Geology
                                                            Neil Robinson, B.A. , B.Ed., M.A.(Calgary),
Peggy Elmes, B.Ed. (UBC), Hope Assistant
                                                            Social Studies, Global Studies, Volleyball
Houseparent, Ceramics
                                                            Bill Robson, B.Sc., B.Arch. (McGill),
Andrea Felix, B.A. (Victoria), Psychology, Health
                                                            Drafting and Design, Sculpture
and Wellness, SPARC
                                                            Rick Rodrigues, B.Ed. (Manitoba), Physics,
Paul Fletcher, Photography and Film
                                                            Assistant Director of University Counselling
Jill Fougner, B.A. (Victoria), Soccer, Volleyball
                                                            Debbie Sage, B.A. (Trent),
Jim Ganley, B.A. (Trent), B.Ed. (Toronto), M.A.             Athletics Secretary, Lab Assistant, Rowing
(Toronto), English, Brentwood Blog, Yearbook
                                                            Tanya Scheck, B.Sc. (Victoria), Volleyball, Strength
Tony Healy, B.A. French (Victoria),                         training and conditioning
Privett Assistant Houseparent, French, Head of Rugby,
                                                            Atlanta St. John, B.A. (Reading), Resident Assistant
Strength training and conditioning
                                                            Gustavo Verna, Squash
Jane Jackson, B.Ed. (Victoria),
Mathematics, Field Hockey, Cross Country                    Debra Vogt, B.Comm., Mathematics Tutor
Geri Leigh, B.F.A. (Lethbridge), Dip. Art Ed.               Jordan Warner, B.Sc. (Manitoba), B.Ed. (Manitoba),
(McGill), Drawing, Painting, Gallery Curator                Mathematics, Basketball, Volleyball
John Luna, M.F.A. (Calgary), B.F.A. (Victoria)              Sue Whitney, B.Ed. (Alberta) Rowing
Foundation Art, Studio Art AP, Art History                  Mark Wismer, B.A. (McGill), B.Ed. (Ottawa), Ellis
                                                            Assistant Houseparent, Social Studies, Government, Rowing

Campus & Support Staff
Academic Registrar                                           Food Services
Elizabeth Sakawsky                                           Manager, Renée Wilson
                                                             Executive Chef, Sean Napier
Admissions & Advancement                                     Cook, Cathy Cozens
Advancement & Annual Giving                                  Cook, Lisa Hughes
Lara McDonald, B.A. (UBC)                                    Cook, David Sheffield
Admissions & Alumni
Harold Backer, B.S. Eng. (Princeton), M.B.A. (Western)       Food Services Staff:
Advancement & Alumni Assistant, Joan May                     Corrine Baker, Lisa Bell, Janet Cockburn, Paulyne Cote,
Admissions Assistant, Louise Berry                           Laura Erdmann, Rose Foucher, Robyn Iverson, Jaklyn Jury,
Marketing Assistant, Karen Fisher, B.F.A. (Victoria)         Melinda Lavigne, Cindy Lehman, Marina Manhas, Misty
Graphic Designer, Michelle Fairbanks                         Manhas, Teresa Manhas, Joanne McClinchey, Candace
                                                             Mckay, Lisa Minns, Maayke Moonen, Donna Nolan, Sylvia
Business Office                                              Riehl, Lorna Robertson, Krista Root, Jamie Simard, Rebecca
                                                             Stipkala, Pam Whittaker, Rose Zavarelli.
CFO and Business Manager
Derek Muzyka, CMA, (Saskatchewan)                            Information Technology Services
Risk Management, Policy and Personnel Advisor,               Director, Kevin Lawrence, B.E.P. (RMC), M.B.A. (Alberta)
Val Crossley, B.A., M.P.A. (Victoria)                        Systems Administrator, Murray Miller, MCSE
Accounting & Benefits, Marilou Sullivan                      Systems Administrator, Dewi Griffiths, B.Sc. (Durham,
Accounts Payable, Shivan Anderson                            U.K.)
Student Services, Joan May                                   Helpdesk and Technician, Darryl Pavitt
                                                             Systems Analyst, Elizabeth Wolfe, B.A. (McGill) M.Sc.
Executive Assistant to Head of School                        (Victoria)
Carey Desloges                                               Webmaster & Digital Media, Mike Minckler
                                                             Applications Trainer, Lisa Handley, B.Sc. (Victoria)
Health Centre
Head Nurse & Counsellor, Donna Decker, R.N.                  Laundry & Housekeeping
School Physician and Medical Officer,                        Manager, Chris Nelson
Dr. Robert Decker, M.D., (BSc. Med), C.C.F.P.                Housekeeping: Melita Batty, Vicky Carter, Sylvie Degagne,
Nurse, Marilyn Clarke, Dip. Nursing                                           Carlo Erding, Holly Harrison, Marilyn
                                                                              Kirk, Karen Willson, Brooke Witzaney
Facilities & Campus Services                                 Laundry: Jennifer Davies, Wendy Haslam, Heather Prouty,
Facilities Manager, Tom Shadlock                                      Vivian Rota, Sue Schroeder, Astrid Theriau
Carpenter, Scott Murray                                      Seamstress, Sally Smith
Electrician, Dave Shaw                                       Night Janitors: Glenn Ball, Gerry Head, Joann Mckay,
Energy Manager, Gord Billsten                                                  Karen Simard, Mark Slaby
Facilities Assistant, Leah Ross
Facilities Planner,                                          Reception, Glenda McCorkell,
Ken Watson, B.F.A. (Alberta), B.Arch. (UBC)                                 Lorraine Walsh
Grounds: John Brennan, Jesse Stewart, Ken Witt,
            Dennis Ewart
                                                             School Store, Shannon Turvey
Plumber, Doug Fraser
Maintenance: Jason Leblanc, Simon Vermegen
                                                             Textbooks & University Counselling
Mechanic, Andrew Robson                                      Assistant, Gerri Wiens
Travel, Diane Southern
Transportation, Susan St. Hilaire
Special Events, Ric Stewart

Brentwood A-Z: Who does what?
Academic programme change Grades 9-11                         Learning Style Differences – KEY Programme
David McCarthy, Director of Academics                         Maggie Flynn, Key Learning Centre
Academic programme change Grade 12                            Leave of any kind (boarding students)
Gerry Pennells, Director of University Counselling            Houseparent > Assistant Head: Campus Life
Academic difficulty, extra help, tuition                      Lost and found – Houseparent, Laundry
Teacher >Department Head >Director of Academics               Medical, Health & Counselling concerns
Academic set change – Department Head                         Donna Decker, Head Nurse & Counsellor

Address, telephone, fax or email change                       Medical insurance – Joan May, Student Services
Joan May, Student Services                                    Money (student’s personal) – Houseparent
Admissions – Clayton Johnston, Director                       Music Lessons – Phil Newns, Head of Music
Advancement and Fundraising                                   Parent Teacher Interviews – scheduling
John Allpress, Deputy Head                                    Debbie Sage > Assistant Head: Administration
Advanced Placement (AP)                                       Passports and visas – Joan May or Admissions
David McCarthy, Director of Academics                         Personal or social issues of concern
Arts course change Grades 9-11                                Advisor, Houseparent, Health Centre, Head of School
Edna Widenmaier, Director of Arts                             Post-secondary planning
Arts course change Grade 12                                   Gerry Pennells, Director of University Counselling
Directors of Arts and University Counselling                  Regatta – any questions or to volunteer
Athletics – all enquiries and concerns                        Debbie Sage, Regatta Chair
Tony Medina, Director of Athletics                            Reports – commentary
Athletics – fixtures (game times/locations)                   Author of comment or Assistant Head: Administration
Website > Individual Coach >Tony Medina                       Reports – delivery Elizabeth Sakawsky, Academic Registrar
Box Office – all shows Lorraine Blake                         Rowing – any concerns about athletes
(                                   Individual coach or Director of Athletics, Tony Medina
Calendar – decisions and concerns                             Safety, Emergency Response and Risk Management
John Garvey, Assistant Head: Administration                   Marius Felix, Assistant Head: Campus Life
Calendar – general enquiries, dates/times                     SAT I & II – registration & preparation
Check Brentwood website or call Reception                     Gerry Pennells, Director of University Counselling
Careers Day – John Allpress, Deputy Head                      School wide personnel, policy, programmes
Day students – attendance & driving                           Andrea Pennells, Head of School
John Garvey, Assistant Head: Administration                   Student billing – Joan May, Student Services
Discipline – Houseparent > Assistant Heads: Campus Life       Student records and transcripts
and Administration > Head of School                           Elizabeth Sakawsky, Academic Registrar
Driving lessons – Joan May, Student Services                  Textbooks – Gerri Wiens
Graduation Ball (May) – Marius Felix, Assistant Head:         Travel – Diane Southern
Campus Life                                                   Vacations/breaks – request for early/late travel
I.T. Services – (hook-up, troubleshooting)                    Marius Felix, Assistant Head: Campus Life
Helpdesk (                           Weekend activities & Interhouse
                                                              Marius Felix, Assistant Head: Campus Life

Courier & Mailing Address                                     Best time to call
Name of recipient*                                            Brentwood students and faculty have busy schedules,
2735 Mount Baker Road                                         and are often away from the phone. Messages to
Mill Bay, British Columbia V0R 2P1                            return calls may be left at Reception during office
Canada                                                        hours. Arranging regular, mutually convenient times
* To avoid customs charges and delays, for personal           to catch up by phone works best.
packages and correspondence sent from countries other
than Canada, do not refer to Brentwood College School
                                                              Emergency Contact after office hours
                                                              For emergencies, please contact Houseparent’s private
in the address.
                                                              telephone number, listed below or the Duty Master
Email addresses (faculty, staff, students)                    on cell at 250 710-1267 or Marius Felix, Assistant                            Head, Campus Life at 250 710-1430.
                                                              Alexandra House, Eileen Mais, 250 743-1946,
Email addresses (departments)                                 250 743-8762                                      Allard House, Leslie Reid Carr, 250 743-6162,                                    250 743-8773                                        Hope House, Karen Hedquist, 250 743-8441                                     Mackenzie House, Maggie Flynn, 250 743-1515,                                        250 743-8752
                                                              Ellis House, Liam Sullivan, 250 743-8764
Web Site:
                                                              Privett House, Ron Neufeld, 250 743-8772
                                                              Rogers House, Ken Snow, 250 743-8750
Telephone Canada 250 743-5521                                 Whittall House, Blake Gage, 250 385-4214,
Fax 250 743-2911                                              250 743-8755
Reception Hours during term                                   Facebook and other internet sites
Monday to Friday: 8:00 am to 7:30 pm
                                                              Many students use Facebook, Youtube, Twitter and
Saturday: 9:30 am to 5:30 pm
                                                              other sites to keep in touch with friends and family.
Sunday: 2:00 pm to 10:00 pm
                                                              The school system will facilitate access to these
Reception Hours during Vacations/Breaks                       community building sites as long as students’ entries
Monday to Friday - 8:30 am to 4:30 pm                         respect the Brentonian Code and Principles of
Saturday/Sunday - Closed                                      Community. The following are unacceptable, and will
                                                              result, at a minimum, in loss of individual computer
School closed December 24, 2011 through January 3,            privileges: -
2012. Reception reopens 8:00am, January 4, 2012.
                                                              X Cyberspace bullying of any individual or group
Cell Phones                                                   X Defamation of character
Most students have cell phones. Brentwood’s cell              X Causing harm to the School’s name and reputation
phone policy and etiquette apply to their use: -              X Foul language
                                                              X Inappropriate photographs or film
 Turn off in community spaces e.g. cafeteria,
                                                              X Information jeopardizing safety of others
   common rooms, hallways, and shared
   activities e.g. meetings, classes, theatre, sports.        Students are reminded any public internet domain
 Give cell phone numbers to Houseparents.                    can be accessed and researched by potential
 Turn off during prep and after lights out.                  employers, post-secondary institutions and reference
 Take with you on leave, travel, runs etc for                writers at best, criminal elements at worst. Protect
   safety and emergency contact.                              your name, your own reputation and your School’s –
 Abuse of cell phone privileges will result in               your future depends on it – and your personal safety!
   their confiscation.

                      Calendar: School Year 2011 – 12
                                            FALL TERM 2011
      Date            Time                                             Event
Aug 29, 30       All day        Faculty Leadership Team meetings
Wed 31 Aug       All day        Residential Faculty and Academic Department Heads meet
Sept 1, 2        All day        Full Faculty meetings + BBQ, Thursday; Pro-D Friday
Sun 4 Sept       by 5pm         Student Executive Council return for leadership meetings
Mon 5 Sept       by 5pm         Orientation Assistants return (evening meetings)
Tue 6 Sept       10am–12pm      NEW students arrive to begin 3-day Orientation
Thu 8 Sept       by 5pm         Grade 10-12 returning students arrive back at school
Fri 9 Sept       8:15am         Full school assembly. Fall term classes commence
Fri 9 Sept       3pm            Inter-house Eco Challenge on the waterfront. All welcome.
Sat 10 Sept      7pm            Welcome Back dance, sponsored by SAC
Sun 11 Sept      12 noon        Terry Fox Run. All families welcome.
Sun 11 Sept      Evening        SPARC sponsors social event for Grade 9s
Sept 16, 17      All day        Senior Boys soccer at UVic tournament; Jun Girls volleyball tournament @ VIU
Sept 16, 17      All day        Senior girls field hockey Friendship Cup at BCS, SLS, Cowichan
Sept 17-19       All day        Biology 12 AP class field trip to Bamfield Marine Station
Sept 22          All day        Vancouver Island start-up Debate hosted by Brentwood Debaters for Grade 9 & 10
Sept 23, 24      All day        I.S.A. Senior boys soccer tournament, SMUS, Victoria
Sept 27-29       All day        Grade 10 out-trip to Bamfield Marine Station
Tue 27 Sept      1:00-5:00pm    PARTY trauma prevention program, Duncan (45 Grade 11s)
Sept 30, Oct 1   All day        I.S.A. Junior boys soccer tournament at SLS, Jun girls volleyball tournament at home
Fri 30 Sept      7pm            Parent Reception. Intended for day students families, all parents are most welcome.
Sat 1 Oct        7:45am         S.A.T. Examinations
Oct 1, 2 **      All day        Senior girls field hockey Ferreira Cup, Cowichan
Sun 2 Oct        Morning        SPARC promotes Run For The Cure at University of Victoria track
Oct 3-6          All day        Grade 9 out-trip to Strathcona Park Lodge
Thu 6 Oct        2pm            Canadian Universities event, McNeill Centre
Thu 6 Oct        5pm / 7:30pm   Thanksgiving Dinner, Crooks Hall and Celebration, Bunch Centre
Fri 7 Oct        1:15pm         Regular classes until 1pm; Thanksgiving Break begins 1:15pm
Mon 10 Oct       by 10pm        Boarders return from Thanksgiving Break
Wed 12 Oct       am             P.S.A.T. Examination (Grade 10, 11 optional)
Oct 14, 15       All day        I.S.A. Junior girls field hockey tournament, Crofton House, Vancouver
Thu 13 Oct       All Day        Me to We event, Vancouver
Tue 18 Oct       1:00-5:00pm    PARTY trauma prevention program, Duncan (45 Grade 11s)
Oct 19-23        All day        Rowing: Head of the Charles, Boston
Oct 21, 22       All day        I.S.A. Junior girls volleyball tournament, Southridge
Oct 21, 22       All day        Senior girls field hockey: Island AA championships, Cowichan
Sat 22 Oct       All day        Debating: Brentwood hosts competition for Vancouver Island
Sat 22 Oct       7:30-11pm      SAC hosts Fall dance: McNeill Centre and Hunger Charity Drive
Wed 26 Oct       6pm            Parent-Teacher Interviews–Session #1
Thu 27 Oct       Early am       Boarders depart on Mid-term Break
Oct 26–Nov 1                    Canadian Universities tour
Tue 1 Nov        By 10pm        Boarders return from Mid-term Break
Nov 4, 5         All day        I.S.A. Senior girls volleyball tournament at Brentwood
Nov 4-6 **       All day        Rowing: Head of the Lake Regatta, Seattle
Sat 5 Nov        7:45 am        S.A.T. Examinations

Sat 5 Nov            Evening             Inter-house basketball competition
Fri 11 Nov           10:45am             Founders’ Day. Remembrance Day Service, Bunch Centre
Sat 12 Nov           9:30am              Parent-Teacher Interviews–Session #2 (Red Saturday)
Tue 22 Nov           1:00-5:00pm         PARTY trauma prevention program, Duncan (45 Grade 11s)
Nov 24, 25, 26       Afternoon, eve      Senior boys basketball: Saanich Slam tournament (Claremont, Victoria)
Thu 24 Nov           5:30pm              American Thanksgiving Dinner
                     7:30pm              A Concert for a Winter’s Eve, Bunch Centre
Fri 25 Nov           2:00pm              Parent-Teacher Interviews–Session #3 (especially for U.S. families)
                     7:30pm              A Concert for a Winter’s Eve, Bunch Centre
Sat 26 Nov           All day             Red Saturday–no classes. Early leave opportunity.
Mon 28 Nov           4pm                 A Concert for a Winter’s Day (soloists, small groups)
Dec 2-3              Afternoons          Brentwood hosts senior boys basketball ISA tournament
Sat 3 Dec            7:45am              S.A.T. Examinations
Sat 3 Dec            6pm                 Snowball Dinner and Dance hosted by the Graduating Class of 2012
Dec 8, 9 **          Later games         Senior boys basketball: Cowichan Welcome Back tournament
Dec 9-14             9am                 Internal Examinations
Wed 14 Dec           All day             Last day of exams; Christmas luncheon; House clean-up & celebrations.
Thu 15 Dec           Early am            Fall term ends. Boarders depart for Christmas Vacation
Sat 17 Dec           All day             Faculty: Report reading day
Dec 26- Jan 4        All day             Senior Boys basketball trip to Hawaii
** Please note: the dates for some sports events have been predicted based upon their traditional dates. As the actual dates have
not yet been confirmed, please check the latest School calendar on-line for details, or visit:
 Island championships:
 Provincial championships:

                                                   WINTER TERM 2012
Sun 8 Jan             by 10pm             Boarders return from Christmas Vacation
Mon 9 Jan             8:15am              Winter term classes begin
Jan 5, 6              Afternoons          Senior Boys basketball: Spartan Ram tournament, Victoria
Fri 13 Jan            Evening             Interhouse Reach for the Top
Sat 14 Jan            Evening             SPARC Dance
Jan 12, 13, 14        Afternoons          Senior Boys basketball: Victoria Police tournament, Victoria
Jan 20, 21 **         All day             I.S.A. Junior Boys basketball tournament, Brentwood
Sat 21 Jan            Evening             Showcase Hockey: Brentwood vs Shawnigan, Kerry Park Arena
Mon 23 Jan            5:30pm              SAC hosts Chinese New Year Dinner: Year Of The Dragon
Jan 23–27             9am, 1pm            Provincial Examinations (in select subjects)
Jan 27, 28 **         Afternoons          Junior Boys basketball North-South Challenge tournament
Jan 27, 28            Afternoons          Brentwood hosts Senior Boys Basketball tournament
Sat 28 Jan            7:45am              S.A.T. Examinations
Wed 1 Feb             All day             School Ski Day: Mt. Washington
Fri 3 Feb             Evening             SPARC sponsors Drug awareness event, part 1, for Grade 10s
Sat 4 Feb             Morning             SPARC sponsors Drug awareness event, part 2, for Grade 10s
Sat 4 Feb             Evening             Java Hut sponsored by the SAC, in the Senior Exam Centre
Wed 8 Feb             Morning             Examination Day for all grades–one mid-year test per grade
Thu 9 Feb             Early am            Boarders depart on Mid-term Break
Feb 9-14              All day             London theatre trip (drama & dance focus)
Feb 9-14              All day             School ski trip to Silverstar Mountain (for off-shore students)
Tue 14 Feb            by 10pm             Boarders return from Mid-term Break

Sat 18 Feb **      All day      Rowing: Hungerford Regatta, Shawnigan
Sat 18 Feb         7:30pm       Grad 2012 host Valentines Dance
Sun 19 Feb **      Morning      Rowing: Head of the Lake Regatta, Shawnigan
Feb 23-25          All day      Brentwood hosts Ross Cup ice hockey tournament (Kerry Park Arena)
Feb 24, 25         All day      I.S.A. Squash tournament, SMUS, Victoria
Feb 27-Mar 3       7:30pm       Brentwood Spring Musical Theatre: Les Miserables (school edition) Killy Theatre
Sat 3 Mar          Morning      Careers Day: presentations by alumni & parents on career choices
Sat 3 Mar **       All day      Rowing: Elk Lake Spring Regatta, Victoria
Thu 8 March        All day      Last day of regular classes & sports for Winter term
Fri 9 March        Early am     Boarders depart for Spring Vacation
Sat 10 March       8:30am–6pm   Faculty: Report reading day
Spring break                    Volcanology trip to Hawaii (to be confirmed)
Spring break                    Art History trip to Italy (to be confirmed)

                                         SPRING TERM 2012
Mon 26 Mar         10pm         Boarders return from Spring Vacation
Tue 27 Mar         8:15am       Spring term classes begin
Mar 31, Apr 1 **   All day      Rowing: Dueling Over A Grand Regatta, Victoria
Fri 6 April        Early am     Students depart for Easter Break
Mon 9 April        10pm         Boarders return from Easter Break
April 12-13        9am, 1pm     Provincial examinations: April session
Sat Apr 14 **      All day      Rowing: Maple Bay Regatta, Duncan
Apr 18-21          7:30pm       Senior Acting Production: to be announced
Apr 20, 21         All day      I.S.A. Senior Girls soccer tournament (SMUS, Victoria)
April 17, 18 **    All day      Franco Biondo Memorial tennis tournament, Shawnigan
Apr 27-29          All day      Brentwood Rowing Regatta. Art exhibition in Ross Centre.
May 3, 4           7:30pm       An Evening Of Dance, Bunch Centre
Sat 5 May          7:45am       S.A.T. Examinations. Red Saturday–no classes. Early leave opportunity.
May 4-5            All day      I.S.A. Junior & Senior tennis tournaments, Brentwood
May 5-6 **         All day      Rowing: Opening Day Regatta, Seattle
May 7-18           9am/1pm      Advanced Placement exams
May 11, 12         All day      I.S.A. Junior Girls soccer tournament at Brentwood
May 11, 12 **      All day      Island girls rugby championships at Brentwood
May 12, 13 **      All day      Rowing: Shawnigan Lake Regatta
Sat 12 May         All day      Red Saturday; no classes. Early leave opportunity.
May 14, 15 **      All day      Island AA tennis tournament
May 14-17          All day      Music Fest Canada–jazz band, Ottawa, ON
May 17-18          9am, 1pm     Provincial exams
Fri 18 May         Early am     Boarders depart for Mid-term Break
Fri 18 May         6:15pm       Graduating Class of 2012 Dinner & Dance, Vancouver Convention Centre
May 21, 22         All day      Canadian Rowing CRSSA selection camp, Brentwood
Tue 22 May         10pm         Boarders return from Mid-term Break
May 24-26 **       All day      Provincial tennis tournament
May 24-26 **       All day      Provincial senior girls rugby tournament
May 26             7–10:30pm    SPARC sponsors Relay For Life event, Duncan
May 26, 30-Jun 2   All day      Provincial senior boys rugby championships
May 29-Jun 5                    Rowers at Canadian High Schools Rowing Championships, St. Catharines, Ontario
Sat 2 Jun          7:45am       S.A.T. Examinations. Red Saturday; no classes. Early leave opportunity.
Thu 7 Jun          2:30pm       Interhouse cross-country
Thu 7 Jun          7:30pm       Concert for a Summer’s Eve, Bunch Centre

Fri 8 Jun            2:30pm              Concert for a Summer’s Afternoon, Bunch Centre
Fri 8 Jun            7:30pm              Concert for a Summer’s Eve, Bunch Centre
Sat 9 Jun            Afternoon/eve       Interhouse track & field; SAC hosts Beach day dance.
Mon 11 Jun           2:30pm              Internal Awards Ceremony, Bunch Centre
Jun 11-15            5–7pm               Grade barbecues hosted by Head of School
Jun 15–22            9am/1pm             Brentwood Internal Examinations–Grades 9-12
Jun 20–29            9am/1pm             Provincial Examinations for Grades 12, 11, 10
Fri 22 Jun           12:00pm             Internal examinations finish–House cleanup & celebrations
Sat 23 Jun           11:30am             Graduation Ceremony and Luncheon in Head of School’s Garden
                     2:15pm              Closing Day Ceremonies. Close of school year at 5pm.
25-28 Jun            All day             Faculty meetings, report reading, end of year dinner

            TENTATIVE MAJOR SCHOOL DATES for Fall 2012 / Winter & Spring 2013
Mon 3 Sept, 2012          by 5pm                 Orientation Assistants return (evening meeting)
Tue 4 Sept, 2012          10am–3pm               NEW students arrive to begin Orientation
Thu 6 Sept, 2012          12 noon–5pm            Returning Students arrive back at school
Fri 7 Sept, 2012          8:15am                 Classes begin for all students
Fri 5 Oct, 2012           1:15pm                 Thanksgiving Break begins
Mon 8 Oct, 2012           by 10pm                Thanksgiving Break ends
Thu 25 Oct, 2012          early am               Fall mid-term Break begins
Tue 30 Oct 2012           10pm                   Fall mid-term Break ends
Thu 13 Dec, 2012          early am               Christmas vacation begins
Sun 6 Jan 2013            return by 10pm         Boarders return to school
Mon 7 Jan 2013            8:15am                 Classes begin for all students
       The remainder calendar dates for the school year in 2012/2013 has not yet been finalized as we await key dates from the
                Ministry of Education (provincial examinations) and the local school district (district vacation times).

Attendance during School Year                                        Performing Arts Events
Parents are respectfully asked to book their travel                  To reserve a seat for performances, please book on-line at
plans in accordance with the School’s exact holiday        
periods. Exceptions are hard to justify and must be                  To make inquiries about specific listed events, please email
approved by the Assistant Head: Campus Life,               
Marius Felix.
                                                                     Red Saturdays
Calendar Queries or Concerns                                         On Red Saturdays, there are no classes. Some students
Please contact John Garvey, Assistant Head:                          have Brentwood commitments, including sports teams
Administration.                                                      competing in tournaments. Otherwise, weekends with Red
                                                                     Saturdays are ideal opportunities for weekend leave.
Mid-term breaks and Vacations
Given Brentwoods busy schedule, faculty and staff                    Web Calendar
also need a break. As the School is unable to host                   While every effort is made to ensure this Handbook
and supervise students during mid-term breaks and                    Calendar is accurate, parents, students, faculty & staff are
vacations, parents are asked to make appropriate                     strongly encouraged to access the Brentwood Calendar on
arrangements for the adult care and supervision of                   the web for updates &
their children, when the School is closed.                           more information, especially on academic, athletic, arts &
                                                                     special events.

Living at School:                      written for students and of interest to parents
A-Z for Boarders                                              Decorating your dorm
Although this section also applies to day students,           Fire and safety regulations are designed to keep you
living away from home is a special challenge.                 safe. Please cooperate fully and avoid covering or
These pages are especially for boarders. The eight            overloading electrical outlets with decorations.
Houses are the cornerstones of the Brentwood                  Exits must be kept clear, and furniture may not be
village, each with its own traditions and character.          moved without the Houseparent’s specific approval.
Boarding provides a unique opportunity for your               Please decorate in good taste. Artwork of any kind
personal growth, and lifelong friendships.                    showing illicit drugs, or explicitly sexual or violent
                                                              materials is not permitted and will be confiscated.
You will typically have a new advisor each or every           Houseparent and Assistant Houseparent
other year, as advisors are assigned by grade. Your           The Houseparent acts in loco parentis, in place of your
advisor will help you choose your programmes,                 parents. That means he or she wants the best for you.
keep a check on your progress, and help you keep              Please remember you are one of fifty or more
in touch with teachers. You will have a group                 students in his/her care. The Houseparent manages
meeting with your Advisor on Monday, and an                   all the routines of the House, grants all leave in
opportunity to meet individually during the week.             partnership with parents, and keeps a watchful eye.
Advisors are there to help you make the most of               He or she may become your most important
your Brentwood experience.                                    influence on campus.
                                                              Each House has at least two faculty members living in
Bikes                                                         residence: the Houseparent and his/her Assistant
If you bring your bike, make sure you also bring a
                                                              who acts as his/her deputy. The House is also home
secure lockable device and your helmet, and carry
                                                              for their families. Be considerate, avoiding loud
full insurance.
                                                              music audible outside your dorm.
Cars and other vehicles                                       Inspections
You may not bring a car or any kind of motorized
                                                              You will be expected to keep your dorm clean and
vehicle to school. A very few senior day students
                                                              tidy, to create a comfortable living and effective study
have driving privileges, to facilitate their travel to
                                                              space. Prefects inspect before classes from Monday to
and from school only. You must seek your
                                                              Friday, with Houseparents, Assistants or guest
Houseparent’s permission before using any form
                                                              inspectors on Saturday after the weekly clean-up. A
of transportation, including taxis and buses during
                                                              housekeeper is attached to each residence to take care
the School year.
                                                              of communal areas.
Community Service                                             Interhouse
Through the Student Activities Council (SAC &
                                                              Interhouse events, scheduled and managed by the
SPARC), you can help raise money and volunteer
                                                              Assistant Head: Campus Life and the Assistant Head
your time each year to support others less fortunate.
                                                              Prefect, are highlights of campus life. The competitive
Computers                                                     houses are: Alex/Whittall; Allard/Rogers; Hope/
                                                              Privett; Mackenzie/Ellis.
You may bring your own computer to school and
laptops with appropriate carrying cases and locks
are strongly advised. You must sign and honour
                                                              Regular laundry service is provided. You are expected
the School’s acceptable use agreement to access
                                                              to change your bed linen each week. Dry cleaning,
Brentwood’s Information Technology Services and
                                                              major repairs and alterations of clothing are billed as
                                                              extras. You may also wash delicate items in house
                                                              laundry facilities.

Leadership                                                    Money
Leadership opportunities abound including: -                  Learning to manage your own money and live within
 Student Activities Council (SAC) - House                    a budget is a major challenge of boarding school.
   representatives plus volunteers.                           Here’s what we recommend: -
 SPARC - volunteer peer counsellors                           Open a joint account in Mill Bay with your
 GRAD Committee - Grade 12 representatives                       parent(s) for on-line money transfers. There are 3
   from each House                                                ATM’s within walking distance (Bank of
 BEAT (Brentwood Environmental Action                            Commerce, Royal Bank and Island Savings).
   Team) - House stewards                                      Never share your financial passwords.
 Sports Captains of all teams                                 Establish and stick to a weekly budget ($15 - $25).
 Arts Captains and Studio Assistants                          Use a debit card whenever possible.
 Prefects - appointed in each House                           Carry minimum cash.
 Student Executive Council (SEC) - ex officio                 Plan for extra expenses for leave and breaks.
   Student Council consisting of Head Prefect,                 Charge school supplies and travel to your school
   Assistant Head Prefects (2), House Captains,                   account. Monitor monthly bills.
   and Presidents of the SAC, SPARC, BEAT                      Never leave cash or credit/debit cards lying
   and GRAD.                                                      around as a temptation to others.
 Theatre production and front of house                        Keep only small amounts of cash in your lockable
 Waterfront and boat house.                                      drawer. Keep the rest in the bank.
                                                               Try to write down your expenses to minimize the
Mail                                                              “latte factor” (daily spending on treats).
You can mail letters and packages through the
Store. The daily mail list is published at lunch.             Passports, Visas, Tickets
                                                              You must give these travel documents to your
Manners                                                       Houseparent after every break for safekeeping.
Good manners show consideration for others.
At Brentwood, we expect you to:                               Protecting your Property
 Stand up when an adult enters a room.                        Make a list of the serial numbers, brand names,
 Open doors for others.                                        and costs of all expensive items you bring to
 Eat with your mouth closed.                                   school such as IPods, cell phones, calculators,
 Not to chew gum while talking to others.                      cameras, bicycles.
 Not to chew gum during School programmes.                    Ensure all expensive items are indelibly engraved
 Deposit used gum in garbage.                                  before you leave home.
 Listen without interrupting.                                 Look after your own stuff. Find a place for
 Respect the learning environment of others.                   everything and put everything in its place.
 Remember the bell is a signal to the teacher,                Make sure your property is fully insured. Your
    not permission for you, to finish up class.                 personal property is not covered by the School's
 Pick up after yourself.                                       insurance plan.
 Take hats off indoors.
 Be quiet after lights out so others can sleep.              Prefects
 Respect cell phone etiquette.                               Appointed by the Houseparents, prefects are senior
 Remove earphones in areas for conversation.                 student leaders who help manage daily routines and
 Say please and thank you.                                   special events in the Houses and on campus. Please
                                                              give prefects your full cooperation.
Meals and Snacks
Our Food Services Manager and Executive Chef                  Prep
plan weekly menus in accordance with sound                    Prep is short for preparation for class. Prep runs for
nutrition and student preferences – always a                  two hours Monday to Friday. Prep is individual quiet
challenge! Please let them know if you have any               study, completion of assignments, review for tests,
special dietary needs or food allergies, or if you are        research, reading, writing, thinking and reflecting
a vegetarian. Limit your spending and                         time. Prep is an integral part of the academic day.
consumption of junk food!

Safety Tips                                                 Typical Weekly Routine
 If you want to go for a run, hike or bike ride
  off campus, always go with a buddy, carry a               Monday to Friday
  cell phone, and be back on campus by dusk.                7:00–7:40am           Breakfast
  Wear bright clothing. Do not wear head-                   7:45–8:10am           House clean-up and Daily
  phones or ear buds in both ears. Inform your                                    Morning Inspection
                                                            8:15am                Start of Academic classes
  houseparent before going.
                                                            11:00–11:25am         Cookie Break
 Cross the highway at the pedestrian light.
                                                            1:15pm                Lunch
 Report any suspicious stranger on campus.
                                                            2:00–6:00pm           Afternoon programmes
 Do not bring matches, lighters or candles to              5:30–6:30pm           Dinner
  school. Do not cover smoke detectors or                   after dinner–7:15pm   Free time
  electrical outlets.                                       7:15pm                Students sign into House for
 Stay off the docks and the Millennium Trail                                     prep, snacks and social time.
  after dark as both can be hazardous.                      7:30–9:30pm           Prep.
 Practise all safety drills and know how to                10:00pm               Houses quiet
  respond (differently) to fire or earthquake.              Overnight–7:00am      Students may not leave their
 Manage your own risks by being informed and                                     Houses without the direct,
  safety conscious.                                                               explicit permission of their
School Store
The Store carries supplies for academics, arts and          Saturday
athletics, toiletries, all school uniform items, and        7:30–8:20am           Breakfast
all Brentwood sports clothing. A list of required           8:20–9:15am           House clean-up
school supplies is provided with this Handbook.             9:15–10:10am          No.1 House Inspections
You may purchase these items at home, or stock              10:15–12:45pm         Academic classes
up at the Store before classes start.                       12:45pm               Lunch
                                                            1:30pm                Sports begin
Sign In                                                     5:30pm                Dinner
Grades 9-11 sign in for breakfast and dinner in the         6:45pm                Students check in with House
Cafeteria, and all grades for inspections and prep                                staff, followed by House and free
in the Houses. We need to know where you are,                                     time.
and sign-ins also encourage you to eat all your             9:30pm                Grade 9 return to Houses
meals in the Cafeteria.                                     10:00pm               Grade 10 return to Houses
                                                            10:30pm               Grade 11 return to Houses
Sleep                                                       11:00pm               Grade 12 return to Houses
Brentwood’s schedule is busy. Get enough sleep!
As a mid-week energy boost, there is typically a            Sunday
sleep-in on Wednesday, in addition to the                   From 8:00am           Light breakfast available
                                                                                  10:00am–12 noon
opportunity to sleep until brunch on Sunday.
                                                                                    Sunday Brunch
Weekends                                                    3:00–3:30pm           Afternoon tea
Something fun is organized each weekend by the              5:30–6:30pm           Dinner
Houses, GRAD, SAC, SPARC or Interhouse.                     6:45pm                Students check in with House
 Interhouse competitions                                                         staff, followed by House and free
 Open Houses with themes and food
                                                            9:30pm                Sign in to Houses
 Dances
 Movies                                                    The Houses are kept quiet until 11:00am. Students
 House outings or camping trips                            may attend church or other religious services by
 Sunday ski-ing                                            arrangement. Students keep in touch with their
 Special events such as the Winter Snowball                Houseparent around 11am, 5pm, and 9:40pm.
 Concerts and shows in the Bunch                           Grades 9 and 10 also check in with Duty staff in the
 Showcase games                                            cafeteria between 3:00 and 3:30pm.

Day Students
A Special Relationship                                       Getting to and from School
Day students and their families enjoy a special              For safety, convenience and environmental good
relationship with the School. Parents of day                 sense, day students are strongly encouraged to travel
students are often strong supporters of arts,                to and from school using parent car pools or public
athletic and special events. They also invite                transportation. Mr. Garvey will contact day families
boarders home for leave, and volunteer to help               before the start of each School year to decide whether
out on campus in many ways. Although most of                 there are sufficient numbers to run a Brentwood bus
the Handbook applies to day students as well as              to and from Duncan.
boarders, this page is especially for day students
and their families.                                          Although strongly discouraged, as a convenience to parents,
                                                             senior day students may drive to and from school
Absence                                                      with their parents’ and the School’s permission,
Your parents must call the General Office before             obtained from Mr. Garvey as follows: -
8.15am if you cannot attend class because of                 1. Apply for driving permission, with a written letter
illness. To request permission for absence from                 signed by your parents.
School for a special family commitment, your                 2. Sign a contract which specifies the conditions
parents must contact Assistant Head:                            under which you may drive to school.
Administration, John Garvey, well ahead of time.             3. Register the make, colour and licence number of
                                                                the vehicle being used.
You must sign in personally each morning,                    4. Park only in the space designated by Mr. Garvey.
Monday to Friday at the General Office. On                   5. Drive yourself and any designated day student
Saturday morning, you sign in at the House.                     passengers to and from school only. Designated
Saturday inspection, classes, sports and special full           day student passengers must register their letters
School events are part of the school week. You                  of permission from both their own parents and
must attend them all. If you have not signed in by              those of the day student driver.
the beginning of classes, your family will be                6. If you wish to drive for any other school related
contacted by phone. Please be aware that repeated               purpose (e.g. driving to a sports fixture), you must
absences are unacceptable and may result in the                 have specific permission each time.
loss of your day student place.                              7. Never be tempted to use your car to bring in
                                                                illegal substances. You risk dismissal if you do.
Boarders sign into the House at 7:15pm. If you               Getting involved in the House
plan to be on campus after that time: -                      You are encouraged to become involved as fully as
 You must have your parents’ and                            possible in all aspects of the House and School. You
  Houseparent’s permission. Parents are asked                are most welcome to House and School social events.
  to email or call.                                          In turn, you are expected to assume your share of
                                                             responsibility for the smooth running of your House.
 You must sign in like a boarder and stay for
                                                             Do not think of the House just as a place to change
  the whole of prep. Your parents would pick
                                                             or leave your stuff. Please recognize that being
  you up from the House at 9:30pm.
                                                             attached to a boarding house as a day student is a
 At your parents’ request to the Houseparent,               privilege. Communicating with your parents and
  and with your Houseparent’s permission, you                Houseparent is always a challenge, but remember that
  may stay overnight on occasion for a special               it is your responsibility to keep them and yourself
  event. Please bring your own bedding and                   informed of what’s happening!
  expect to sleep on a couch!
                                                             Day students intending to travel outside Canada are
                                                             reminded of the need for a valid passport.

                                                             provide written permission to the Houseparent.
Leave from Campus                                            Parents are asked to complete the “Boarding Students
                                                             Identification of Host Families” form, to facilitate
Definitions                                                  anticipated arrangements.
Leave refers to a period when a boarder is permit-
ted to leave campus for a scheduled short break              To request Weekend Leave, parents should contact
such as Thanksgiving and Easter, or in an ad hoc             the Houseparent by verified email by Wednesday
arrangement for a defined period of time. Leave is           before the weekend. If the student is not taking leave
requested and approved by parents or guardians in            home, the adult hosts must also contact the House-
partnership with the Houseparent or Assistant                parent. Parents may request leave to older siblings for
Houseparent. Mid-term breaks and vacations, when             their own child only.
the School is closed to give the Houseparents a              Students may not change leave and/or transportation
holiday, also constitute leave. Leave begins at the          arrangements approved by parents and Houseparents,
time the student is no longer using School trans-            without specific approval by both, except in a
portation or under the care of a School employee.            situation deemed an emergency by either. After any
                                                             leave, students should be back on campus no later
Parent Leave                                                 than 10pm, unless international travel arrangements
Enables boarders to spend free time, for example,
                                                             make that timing unfeasible.
to have dinner off campus, with parents or any
adult authorized in writing by parents. The                  Parent Approval of Leave
Houseparent must be informed in advance before               It is important for parents to understand the
a student leaves campus.                                     difference between Leave and School supervised trips
                                                             or activities off campus.
Special/Compassionate Leave
Leave may be requested by parents to Houseparents            The School cannot, and does not, assume
at any time to support special family occasions or           responsibility for students during Leave. Once the
for compassionate reasons.                                   student leaves the care of School employees and/or
                                                             travels independently of School transportation, the
Senior Leave                                                 School cannot monitor student behaviour or manage
Unchaperoned leave by public transport on                    student safety.
Sundays after October mid-term for Grade 12s
only. This leave will be granted by the House-               The School does expect, however, that Leave will be
parent provided the student is in good standing.             entrusted to responsible adult hosts, and does not
Parent permission is assumed, unless parents                 approve the unchaperoned use of any accommo-
withdraw this privilege through the Houseparent.             dation by students on leave. Understanding family
                                                             needs, Houseparents will endorse Leave to young
Weekend Leave                                                adult older siblings for the younger sibling(s) only,
Runs after classes, sports and other School                  but not for non family members. With parental
commitments on Saturday afternoon until Sunday               approval, the School will also help arrange
evening, typically to enable boarders to visit family        appropriate, independent travel and accommodation
and friends in the area. The best weekends to take           to enable Grade 12 students to attend university
weekend leave are those with a 'Red Saturday',               interviews, in Canada, the US and overseas.
(without classes); see Calendar. To support our              Parents of boarders need to assess the risks and benefits
vibrant boarding experience, we recommend                    of any kind of Leave. Parents should ask questions of
limiting weekend leave to one before and one after           the adult hosts to whom they are entrusting their
mid-term each term, although this may be                     child’s care. If concerned or doubtful about any
increased at parent request.                                 particular situation, as with any parental decision,
                                                             parents have the right to decline. While Houseparents
Process for Arranging Leave                                  may advise parents of the appropriateness of any
Parents work closely with Houseparents in making             leave, the final decision, particularly with respect to
arrangements for boarding students when they                 safety, levels of supervision, and proposed activities
take leave. Except for Senior Leave, parents must            rests with parents.

Responsibilities of Host Parents                           Our travel coordinator, Diane Southern
The School supports, appreciates and encourages   can arrange all reservations
opportunities for boarders to enjoy leave time             for air, bus and ferry transportation, including drop-
spent in family homes off-campus. In particular,           off and pick-up at local terminals, with parental
the School and parents living some distance from           approval.
campus very much appreciate those families who             If alternate plans are made, parents are asked to
generously accommodate boarders during shorter             notify the Travel Office as soon as possible.
breaks, such as Thanksgiving and Easter. In
addition, both boarders and day students may be            Students may be picked up and returned to School by
invited to social gatherings in the area of the            their parents, older siblings, or by adult hosts approved
School at the homes of day student families. In            by parents in writing.
the vast majority of cases, such social                    Day students are not permitted to drive boarders to
opportunities have proved positive and
                                                           and from leave. Boarders are not permitted at any
memorable for all concerned.
                                                           time to have access to a car while at School.
Parent hosts are reminded that in all cases,
                                                           Transportation preference for scheduled breaks can
however, they assume a duty of care for their
                                                           be indicated by parents in the Opening of Year travel
guests. Thus, in advance of parental approval of
Leave, both sets of parents – those of the student
guest(s) and of the host family – should                   Travel Documents and Study Permits
communicate clearly and openly regarding the               Parents must ensure that all travel documents
activities, level of supervision, kind of                  accompanying their child(ren) are valid. Travel
transportation provided, and other issues that may         document requirements vary depending on both the
be of concern.                                             destination country and the student’s country of
The duty of care that hosts assume includes, at a          origin. The rules are also subject to change by
minimum, responsible adult supervision of                  governments. The process for obtaining documents
student guests, to ensure their safety and law-            can be complicated and lengthy. Please plan ahead!
abiding behaviour. Hosts also assume potential
                                                           Canadian students intending to travel to other
liability for any avoidable or deliberate harm to a
                                                           countries, including the USA, must have a valid
student guest at the host’s home or while in the
                                                           passport. Other travel documentation may be
host’s care.
                                                           required depending upon the destination. Parents
The host accepts that the duty of care, in all its         should consult the Citizenship and Immigration
variances, is transferred from the School to the           Canada website for the most current information.
host during the period of leave and takes full
responsibility for a boarding student until he/she
returns to the School.                                     Non-Canadian students must travel with, at a
                                                           minimum, a valid passport and a valid Canadian
Transportation                                             Study Permit, available from the nearest Canadian
For travel to and from the School major breaks             Consulate or Embassy. As Canadian Study Permits
and when requesting leave, parents should clearly          are issued only for the duration of the passport,
indicate the preferred means of transportation for         please ensure the passport is valid for at least one
their son/daughter. As much as reasonably                  year.
possible, the School will assist with arrangements.
                                                           Once they have received their letters of enrollment,
School transport, at reasonable rates, will be             upon arrival in September, non-Canadian students
provided at the regularly scheduled student                travelling to and from the School should also carry
departure times to connect to ferries and airports.        that document with them whenever crossing the
School transport may not be available to                   border. Depending on citizenship or country of
accommodate early departures, late returns or              residence, students may need a temporary resident
individual travel plans, and, if available, will be        visa as well as a Study Permit.
charged at cost.

Dress Code
Classes & Lunch, Thursday / Saturday                          After Lunch Monday to Friday
                                                              Brentwood athletic, arts or House clothing much
Girls No. 1 Uniform                                           preferred. Smart casual is acceptable.
Mackenzie kilt (no shorter than 2” above knee)*
Brentwood crested black blazer*                               Theatre Dress
White long sleeve blouse*                                     Girls: Dress, coordinated skirt/ pants and a top.
Mackenzie tartan tie*                                         Boys: Shirt & tie, dress pants. Optional jacket.
Black tights or knee socks
Black leather flat dress shoes (suede, loafers, sling-        Weekends (after Saturday sport)
back, ballet, platform style, heels, and boots are            Smart casual.
not acceptable)
Brentwood black sweater or red vest* optional                 Travel, Leave and Vacations
                                                              Smart casual with rain jacket typically required.
Boys No. 1 Uniform
Brentwood grey dress pants* and black belt                    Travel with School teams
Brentwood crested black blazer*                               Full Brentwood track suit or School uniform with
White long-sleeved dress shirt                                sweater.
Brentwood College School tie*
Black socks                                                   Dress in the Dining Room
Black leather (not suede) dress shoes                         In consideration for others, students must present
Brentwood black school sweater* optional                      themselves in a clean and orderly fashion at every
*    All asterisked items must be purchased at the            meal. No shirt, no shoes, no service!
     School Store.
                                                              Although some minor, tasteful colour changes may be
Classes & Lunch                                               acceptable, students are expected to maintain their
Monday Tuesday, Wednesday, Friday                             hair in a way that meets standards acceptable to the
Girls No. 1 Uniform or Classwear                              School. Boys must be clean-shaven.
Brentwood black dress pants, available only
through the school store, with white blouse or
                                                              Hats may not be worn inside at any time.
Brentwood golf shirt and a Brentwood red vest.                Jewelry
Brentwood sweater may be worn as an alternative
                                                              Jewelry is discouraged, particularly with School wear.
in cold weather.
                                                              Boys are not permitted to wear earrings at any time.
or                                                            Body piercings, including tongue and nose, are
Mackenzie kilt, white blouse with short, ¾ length             strictly forbidden, with the exception of pierced
or long sleeves and a Brentwood red vest.                     earrings for girls. Students will be asked to remove
Brentwood sweater may be worn as an alternative               body jewelry during term.
in cold weather. Mackenzie tartan or House tie
optional.*                                                     Brentwood uniform and classwear are to be
                                                                worn with pride, and must not be combined
Boys No. 1 Uniform or Classwear                                 with other items.
Grey dress pants & black belt, with a Brentwood                Student dress at all times must be clean, in good
golf shirt, black shoes & socks. Brentwood sweater              repair, and considered by staff to be appropriate
may also be worn in cold weather.                               for the occasion and in good taste.
or                                                             Oversized or revealing clothing, or extremes of
Grey dress pants and black belt, with white long                fashion or style are not acceptable at any time.
sleeved shirt and a House/School tie. Brentwood
sweater or long sleeved shell may also be worn in
cold weather.

                                  What to bring / buy
All girls must own in good condition                      Bedding, Linen and Household
   Black Brentwood crested blazer*                        2 sets of twin fitted sheets to fit a 75" x 39" /
   Brentwood waterproof jacket*                            191cm x 99cm mattress
   Mackenzie tartan kilt*                                 2 pillow cases (pillows provided by School)
   Mackenzie tartan tie*                                  4 bath towels
   Brentwood School sweater*                              2 hand towels
   Brentwood red vest*                                    2 face cloths
   Brentwood black dress pants*                           1 comforter & 2 cover slips
   White #1 long sleeve blouse (2 minimum)*               1 toilet bag / shaving kit
   White #1 short sleeve blouse (1 minimum)*              Shoe cleaning equipment
   Black tights or knee socks (6 minimum)*                1 study desk lamp
   Black leather dress shoes (no heels)                   1 mug, bowl and spoon for use in House kitchen
   Brentwood track suit*                                  1 small lockable metal security box for valuables
   Brentwood T-shirt (2 minimum)*                          (must be stored in lockable drawer provided to each
   Brentwood golf shirt (1 minimum)*                       student in each dorm)
   Brentwood black shorts*                                Family photos, personal memorabilia, posters
   Competitive House T-shirt*                             Urgent medications, e.g. epi-pen EpiPen®
   Indoor (non-marking) runners                           Prescription glasses & prescription(s)
   Outdoor runners                                        Flashlight and batteries
   White sports socks (6 pairs minimum)
                                                          What not to wear
All boys must own in good condition                          Extremes of fashion and style
   Black Brentwood crested blazer*                          Oversized or revealing clothing and cut offs
   Brentwood waterproof jacket*                             T-shirts with logos oversized or in poor taste
   Grey dress pants (2 minimum)*                            Clothes in poor condition
   Brentwood School tie*
   Brentwood School sweater or School shell*             What not to bring
   White #1 long sleeve shirt (3 minimum)*                  Uninsured valuables and unlabelled personal property
   Black dress socks (6 minimum)                            Artwork of any kind showing illicit drugs, or explicitly
   Black leather belt                                        sexual or violent materials
   Black leather dress shoes                                Appliances such as toasters, popcorn makers, kettles.
   Brentwood track suit*                                     A small, shared fridge is permissible.
   Brentwood T-shirt (2 minimum)*                           Televisions or entertainment centres
   Brentwood golf shirt (1 minimum)*                        Expensive jewelry
   Brentwood black shorts*                                  Bikes without a full locking device and a helmet
   Competitive House T-shirt*                               Skateboards without full protective gear
   Indoor (non-marking) runners                             Too much stuff - you will be sharing a dorm!
   Outdoor runners
                                                          Labelling personal clothing
   White sports socks (6 pairs minimum)
                                                          Before School, please label all footwear, underwear
Personal Clothing                                         & other personal items (except clothing)
 1 pair house slippers                                   permanently. Socks and underwear will not be
 1 bathrobe                                              labelled by our laundry, as they are washed in net
 nightwear                                               bags supplied in September. Other items of clothing
 1 swimsuit                                              should be labelled temporarily–a laundry marker on
 casual clothes, including sweaters, tops, cotton        the clothing label would do. As each item of
  pants and dress shorts for warm weather                 clothing (except socks and underwear) goes to be
 theatre dress (see page 21)                             washed, it will be permanently named by our
                                                          laundry staff, using labels which withstand frequent
                                                          washing and dry-cleaning.

                                       What to bring / buy
Protecting Personal Property
 Ensure all expensive items are indelibly engraved before you leave home.
 Maintain a list of the serial numbers, brand names, and costs of all expensive items brought to School such as
  stereo, IPod, computer, laptop, cell phone, calculator, camera, bicycle, fridge, sports equipment (e.g. snowboard).
 Arrange full coverage under your family insurance plan for all expensive items. Students' personal effects are
  not covered by the School's insurance plan.
 Use the lock drawers provided in each dorm, and deposit sums over $20 in the bank or with the Houseparent.
 At the end of each School year take all your personal property home, or, if returning in September, make
  specific arrangements with your Houseparent for storage, if available. Any personal affects unaccounted for will
  be retained for two weeks only, and then donated to charity, or when appropriate (for example, School
  clothing) retained for students in financial need.
During Orientation, we schedule time for students to purchase all required uniform items. After clothing has been
purchased, it is taken directly to our laundry service for alterations and labelling, before being returned to students.
During the first few days of school, while the laundry staff are altering and labelling clothing items, students are
expected to wear smart casual clothing (no jeans) to classes. We provide a named laundry bag for each student.

School Supplies:                                               Computers:
Students may purchase these items before arriving in           Laptop computers are much preferred over desktops.
September or stock up at the School Store before                Laptop computer (wireless capabilities)
classes start. Students need purchase initial                   Carrying case for laptop
requirements only as school supplies are available in           Lockable device to secure laptop on desk
the School Store throughout the year.
Items Required by All Grades:                                  Cell phones and other such devices cannot be used in
   1 binder and paper per course (6 courses)                  place of a calculator.
   A set of dividers for each binder
                                                                Mathematics 9: Any standard scientific calculator.
   3 HB pencils and an eraser
                                                                 The School Store stocks the Sharp EL-513V ($17.20).
   3 blue or black pens and 1 red pen
                                                                 As graphics calculator will not be permitted during
   1 highlighter
                                                                 tests, we recommend you wait until Grade 10 before
   1 ruler (12"/30cm)
                                                                 purchasing the Texas Instrument TI-84plus.
   1 pencil case
                                                                Mathematics 10, 11, 12: All instruction for the senior
   Pocket Oxford dictionary (or equivalent)
                                                                 Math classes are currently based on the Texas
   Homework diary (will be issued to Grades 9/10)
                                                                 Instruments TI-84plus.
   Sturdy school bag (consider laptop provision)

Additional Items for Strathcona Grade 9:                       Additional Items for Bamfield Grade 10:
                                                                  High rubber waterproof boots
   Runners
                                                                  Rain jacket, rain pants and rain hat (essential)
   Sport type sandals
                                                                  Water bottle
   Rain jacket and rain pants (essential)
                                                                  Sleeping bag
   Water bottle
                                                                  Small day pack (waterproof)
   Sleeping bag
                                                                  Flashlight & batteries
   Small day pack (waterproof)
                                                                  Plastic gloves (for sorting through dredge material)
   Flashlight & batteries
                                                                  Comfortable casual clothes
   Bathing suit & beach towel
   Comfortable casual clothes
                                                               Items for Bamfield Biology 12AP:
                                                                As above, plus bathing suit & beach towel

Health & Counselling
Maeda Health Centre                                           Medication
The Maeda Health Centre, adjacent to the                      Parents of any student requiring any kind of
Woodward Sportsplex, contains consultation,                   medication must notify the Nurse. All medical
counselling and treatment rooms, and separate male            prescriptions must be filled through the Health
and female accommodation for the observation and              Centre. All medications must be kept in the Health
care of students who are unwell.                              Centre, unless the Nurse authorizes otherwise.

Nursing                                                       Medical Information Form
Our trained nurses are on call for confidential               Parents must ensure that the Health History and
advice to students and House staff 24 hours a day,            Medical Information Form is fully completed and
with daily office hours in the Health Centre. The             returned to the School before the beginning of each
nursing team, headed by Donna Decker, acting in               school year disclosing all information relevant to a
close consultation with the School Physician, is              student’s care.
responsible for the day-to-day health of the students.
                                                              Health Education
Physician                                                     The School promotes healthy lifestyle choices
Dr. Decker holds regular clinics at the Health                through fostering personal responsibility within a
Centre. Emergency services are provided on a                  supportive community. In addition to health
"house-call" basis to the School. Hospital service is         education on nutrition, fitness, communicable
readily available at the Cowichan District Hospital           diseases, including STDs, and substance abuse,
in Duncan, and at hospitals in Victoria. Specialists          resources are freely available through the Health
are available as required.                                    Centre, Health and Wellness Office, SPARC, the
                                                              Houses, and the Library.
A physiotherapist is available on site, twice weekly          Counselling
on sports afternoons, for individual referrals as well        Students may raise any health related or personal
as overseeing our rehab. programme (the process for           issue at any time in confidence by speaking to any of
return to sport after injury). Referral to outside            the Nurses, the Doctor, or the Health and Wellness
services is also available.                                   Counsellor. Initial consultation and short term
                                                              counselling is freely available. Any student needing
Laboratory and X-ray                                          extended individual therapeutic counselling, for
Laboratory and standard X-ray services are situated           example for anger management or an eating disorder,
in the Mill Bay Plaza. Full radiology services are            will usually be referred to an external private
located in Duncan and Victoria.                               specialist, after full consultation with the family.

Medical and Dental Appointments                               Immunization
Medical and special dental appointments should be             Full immunization for all communicable childhood
made through the nurse who arranges for Medical               diseases is highly recommended before a student is
Leave from School, if necessary. Regular dental               enrolled. The dates of the student’s previous
appointments with family dentists should be                   immunizations and their record of diseases must be
scheduled by parents during vacations.                        recorded on the Health History and Medical
                                                              Information Form. The current immunization
Optical                                                       status of each student is reviewed by the Head
Students who wear glasses should bring two pairs to           Nurse, who will contact parents if further
school, one pair for use, and the other, with a               immunization is recommended. The School has
prescription, to be left with the nurse.                      also established an immunization programme with
                                                              parent approved immunizations provided at cost.

Medical Coverage
Residents of British Columbia                                 There are several advantages to this alternative.
must be covered for medical treatment by the BC               There is no three-month waiting period, it is less
Medical Services Plan or private insurance arranged           expensive than BC Medical on a monthly basis yet
by their parents. All medical offices will require a          the benefits are more comprehensive. The Johnson
student's personal health care number.                        Fu plan provides worldwide coverage except in the
                                                              country of origin. In other words, the student is
Residents of other Canadian provinces                         covered while travelling but not when they get
Under a reciprocal agreement, qualified students              home.
from all Canadian provinces (except Quebec) are
eligible to receive benefits covered by their own             Accident Insurance Plan
provincial medical plan while attending the School.
Doctor and hospital services will submit billing for          Canadian Citizens and Residents
medical treatment directly to your provincial plan.           Accident Insurance has been arranged with
All medical offices will require a student's personal         Industrial Alliance for Residents of Canada and
health care number.                                           Canadians domiciled overseas. The plan covers all
                                                              accidents, twenty-four hours per day, including
Canadian students living abroad                               School breaks and summer vacations. This Student
New Students: Canadian students domiciled                     Accident Insurance policy does not replace coverage
outside Canada are eligible to receive benefits under         under Canadian Provincial medical plans; qualified
the BC Medical Services Plan following a statutory            Canadian families should maintain such insurance.
waiting period of three months after the students             The insurer will pay the expense actually incurred,
are first enrolled. Parents should, therefore, arrange        less the amount allowed by any provincial health
private medical coverage for their son/daughter to            care plan, up to a maximum, which depends on the
cover the first three months of the student's first           nature of the injury, for physician’s fees, emergency
year at Brentwood; alternatively, Brentwood would             services of a dentist or dental surgeon, hospital
be pleased to purchase, on your behalf, coverage for          expenses, x-ray and laboratory charges.
this three-month period. Thereafter, the BC
Medical Services Plan, under your instruction, will           Non-Canadians
come into effect and will be billed.                          For non-Canadian citizens and non-residents of
                                                              Canada, accident insurance has been arranged with
Re-Enrolling Students: Re-enrolling students                  Citidal. The plan covers all accidents, twenty-four
already on the BC Medical Plan are on a                       hours per day, every day while the School is in
continuous twelve-month coverage. They are                    session. This Accident Insurance policy does not
immediately covered by BC Medical on their return             replace coverage under a Canadian Medical Plan or
to Brentwood. The annual Medical Services Plan of             under an alternate private medical plan. The insurer
BC fee will be charged to your account on a                   will pay the expense actually incurred, less the
monthly basis.                                                amount allowed by any provincial health care or
                                                              private medical plan, up to a maximum, which
Non-Canadians on a Study Permit                               depends on the nature of the injury, to cover
A non-Canadian student living abroad and entering             physician’s fees, emergency services of a dentist or
Canada on a Study Permit has two options: -                   dental surgeon, hospital expenses, x-ray and
                                                              laboratory services charges.
1. Register for coverage under the BC Medical
   Services Plan after a statutory three month                For answers to any questions on Medical Coverage
   waiting period as outlined above.                          or for specific details on Insurance Policies please
2. Register for medical coverage through Johnson              contact Joan May (
   Fu Insurance Agency Inc.
                                                              All families are advised to carry extended medical coverage
                                                              for expenses not included under the aforementioned plans.

Academic Curriculum and Electives                               AP courses offered at Brentwood
Because of the wide range of university pre-                    English Language, English Literature, French
requisites, the School makes every effort to create a           Language, Spanish Language, Biology, Chemistry,
timetable to suit the individual needs of students in           Physics, Calculus, Art History, Psychology,
the senior grades. Programming for Grades 11/12 is              Economics, Environmental Science, Comparative
handled through the Director of University                      Government and Politics, Human Geography,
Counselling and the Advisors. Courses at each                   Computer Science, Studio Art, and Music Theory.
grade level, including Advanced Placement (AP)
courses, are as follows:                                        Agendas
                                                                Agendas are distributed in September to Grades 9
Grade 9: English, French or Spanish, Mathematics,               and 10 to help students learn to manage their time.
Social Studies, Science, 21st Century Studies, Health           Agendas must be brought to every class.
Grade 10: English, French or Spanish or                         Academic evaluation of students is a continuing
Mandarin, Social Studies, Mathematics, Science,                 process through regular unit testing and grading of
Planning                                                        assignments. Each half term, marks, effort ratings
plus 1 of: Marketing 11, Global Studies 11, Science             and attitudinal comments for each student are
           and Ethics 11, Art History 11, Music                 collected and reviewed by the Head of School, the
           Theory, Geology 12.                                  Director of Academics and the faculty. This process
Grade 11: English, French or Spanish or                         alerts both teachers and students to any problems,
Mandarin, Social Studies, Mathematics.                          and take appropriate action.
plus 1 of: Physics 11, Chemistry 11, Biology 11
                                                                “The Book”
plus 1 of: a second science, Geography 12, Art
                                                                Students requiring additional help in managing
           History 12, Entrepreneurship 12, Science
                                                                their independent work are put “on the book” by
           and Ethics 11, Geology 12, Comparative
                                                                the Director of Academics, to ensure daily
           Government and Politics 12, Marketing
                                                                monitoring of assignments by teachers.
           11, Music Theory, Studio Art.
Grade 12: English 12 or English Literature 12.                  Classes
Plus 4 or 5 of: French 12, Spanish 12, Mathematics 12           Academic classes are scheduled on six mornings
                or 11, Geography 12, World History              (Monday–Saturday). Class sizes are relatively small,
                12, Physics 11 or 12, Chemistry 11 or           and in subjects where it is advantageous to do so,
                12, Biology 11 or 12, Geology 12,               students are grouped (set) by ability.
                Entrepreneurship 12, Financial                  Commendation
                Accounting 12, Human Geography 12.              Students are expected to reach achievement levels
Advanced Placement (AP)                                         that reflect their best in terms of ability, attitude,
AP, administered by the College Board in                        and effort. Superior effort is rewarded through
Princeton, New Jersey, offers senior students the               Academic Commendation every half-term.
opportunity to demonstrate college-level                        Colours
achievement. The examinations, held in May, are                 In addition to individual subject prizes awarded at
graded on a five-point scale: from 5, indicating the            the end of the year, superior achievement, together
student is "extremely well qualified" in that subject           with a sound academic attitude, is recognized by the
at a first year college level to 1, the low point on the        awarding of Academic Colours in each grade.
scale. Over 1,000 post-secondary institutions in the
U.S.A. and Canada grant advanced placement (into                Examinations
a second year course) and credit (for the first year            Formal mid-year and final examinations are held in
course), or one of these, to students with AP                   December and June, in addition to AP exams in
examination grades of 3 or higher.                              May. Class tests are held regularly each term.

Extra Help                                                    Post-Secondary Planning Year in outline
Extra study time is arranged for students who are             Parents and senior students should check the University
not maintaining adequate academic progress.                   Counselling site on the Intranet and attached to
Topical help in individual subjects is readily                Brentwood Ahead weekly for important information and
available from subject teachers. If regular one-to-one        application deadlines.
tuition is required this can be arranged through the
Department Head and Director of Academics, at an              Summer
additional cost.                                              • Visit universities and do SAT prep.

Key Learning Style Differences                                September
                                                              • Meeting with all Grade 11 and 12 students and
Students with diagnosed learning style differences
                                                                advisors to confirm academic programmes.
will be monitored in our KEY Centre, and
                                                              • Meeting with Grade 12s to explain process of
accommodated with extra time or a special setting
                                                                post-secondary school planning and application.
for major examinations, as recommended by their
Individual Education Plans. There is an additional            October / November
monthly fee for this extra service. Individual                • Meetings with each Grade 12 to discuss and
tutorials for specialized support in mathematics,               establish post-secondary plans.
reading comprehension, writing and study skills are
also billed as an extra. Specialized testing may be           October Mid-Term
arranged through referral to a BC Registered                  • Another good time to visit universities.
Psychologist whose report is necessary for any
accommodation to be allowed by the BC Ministry                October to December
of Education or the College Board.                            • SAT Reasoning and, if required, SAT Subject
                                                                tests for students planning to attend American
Plagiarism                                                      universities.
Students are expected to present their own work,              • PSAT for Grade 10s and 11s interested in U.S.
citing references and using quotations as appropriate.
Plagiarism is copying the work and words of others            December
and presenting them as one's own. Such academic               • Status report on post-secondary applications go
dishonesty is unacceptable and will, on detection,              out to parents of Grade 12s.
result in significant penalties.                              September to March
                                                              • Visits to Brentwood by North American,
Reports                                                         Australian and British university and college
Interim reports are provided only for NEW students
                                                                admissions representatives.
and their parents at mid-term of the first term.
Comprehensive reports for ALL students and their              April / May / June
parents are provided at the end of every term. These          • Academic programming of Grade 11 into Grade
reports include written comments and marks on                   12, and Grade 10 into Grade 11.
academic subjects, and comments on the student’s              • Individual meetings with Grade 11s to discuss
athletics, arts and citizenship.                                Grade 12 programmes and post-secondary plans.
                                                              • May 1 is the common reply date for U.S.; all
University Counselling                                          admitted students must commit to one school.
In addition to regular group meetings on major                • Letters to parents of Grade 11s and 10s regarding
topics concerning post-secondary planning, students             following year's academic programmes.
in Grades 11 and 12 sign up to meet individually
with Mr. Pennells, Mr. Rodrigues and Mrs. Coull.              May / June
Mr. Zenker visits ten times a year to work                    • Web registration for first year courses for some
specifically with students applying to U.S. colleges            Canadian universities.
and universities. The University Counselling                  • Payment of deposits for course registration and
Department manages all aspects of applying for                  student housing.
university entrance, including SAT registration.

Philosophy                                              *Rowing
The development of personal fitness, teamwork,          Rowing is an all year sport offered at all levels on
sportsmanlike attitudes, the pursuit of athletic        Arts afternoons, so that students may row in
excellence, and a love of sport are key aims of         addition to other sports offered by term. Learn to
Brentwood athletics, with team sports emphasized        row is offered as a third term sport.
for Grade 9-10 in the first term. Every student
registers in one sport each term.                       Tours
                                                        Each year, our major sports coordinate to offer the
Term 1 Sports (subject to change)                       chance for our athletes to travel to different parts of
   Rugby (boys)                                         Canada and internationally. Recent tours (in rugby,
   Soccer (senior boys)                                 rowing, volleyball, field hockey, basketball) have
   Field Hockey (girls)                                 visited Ontario, Washington, Hawaii, California,
   Volleyball (girls)                                   England, Scotland, France, U.S.A. and Australia.
   Tennis                                               Awards and Colours
   Basketball pre-season training                       In addition to trophies for success in individual and
   Outdoor Pursuits: kayaking, hiking, camping          team competition, the School recognizes athletic
   Cross-country Running                                excellence in terms of performance, attitude, and
   Sailing                                              sportsmanship through the awarding of Athletic
   Rowing*                                              Colours, and exceptional service to a sport through
                                                        Service Awards. As a suspension from School for
Term 2 Sports (subject to change)                       the violation of a major School rule can jeopardize
   Soccer (girls, junior boys)                          training and competition for other students, the
   Basketball                                           award of colours may be withheld.
   Ice Hockey                                           Prevention of Sports-Related Injury
   Cross-country Running                                Please refer to detailed information in the
   Lifesaving and Swimming                              Informed Consent section. Eye guards must be
   Outdoor Pursuits: kayaking, hiking, camping          worn for squash. Students playing contact sports
   Tennis (team training)                               must wear mouth guards. To reduce the risk of head
   Rugby (girls, senior boys)                           injury, students must wear helmets when they are
   Field Hockey (girls)                                 cycling and rollerblading. Students who skateboard
   Volleyball (girls)                                   must wear protective equipment. Unsafe use of
   Aerobics and fitness                                 recreational equipment will result in confiscation.
                                                        Weight Training
Term 3 Sports (subject to change)                       Many sports include a weight training component
   Soccer (girls, junior boys)                          for building strength and endurance. Before using
   Tennis                                               specialized equipment in the Gymnasium and the
   Golf                                                 High Performance Centre, students must complete
   Rugby (girls, senior boys)                           mandatory orientation and instruction sessions
   Sailing                                              designated by the Strength Training and
   Squash                                               Conditioning Coach.
   Cross-country running
   Outdoor Pursuits                                     SwimTest
   Rowing*                                              All students entering the School should have basic
                                                        water survival skills, which they must demonstrate
                                                        to the Director of Athletics or his named designate
                                                        before participating in any water based sport.

Philosophy                                                   Arts offered by year (subject to change)
Cultural enrichment, skills development and
creative self-expression are major aims of the arts
                                                             Visual Arts
                                                                Art Foundation 9-12
programme. Through studio work, classes, and
                                                                Drawing and Painting 10-12
special arts events, students are educated both as
                                                                Studio Art 12 AP
artists and as an audience. Special performing arts
                                                                Art Portfolio 11-12
events to which the whole school and the public are
                                                                Pottery 10-12
cordially invited are held every term. Changing
                                                                Traditional Photography 10-12
displays of student artwork are showcased in the Art
                                                                Digital Photography 10-12
Gallery and throughout the School.
                                                                Environmental Art
Scheduling                                                      Digital Video (by invitation 11, 12)
Arts are timetabled three afternoons a week on                  Modern Video 10-12
Monday, Wednesday and Friday, and run all year.                 Photojournalism (by invitation 11, 12)
Rowing is also scheduled on arts afternoons.                    Yearbook 11-12
                                                                3D Sculpture 10-12
Students in Grades 9 or 10 must enrol in at least               Computer Assisted Drafting and Design 9-12
one Arts course and in EITHER a second Arts
course or rowing.                                            Performing Arts
                                                                Debating and Public Speaking 9-12
Students in Grades 11 and 12 must enrol in:                     Drama 9-11
 two Arts courses or                                           Acting 12
 one Arts course and Rowing or                                 Musical Theatre 10-12
 one Performing Arts course and athletic                       Dance 9-12
  training by invitation or                                     Choreography 11-12
 two Visual Arts and training by invitation                    Concert Choir 9-12 (by audition)
                                                                Vocal Jazz Ensemble 10-12 (by audition)
Each student programme will likely involve a                    Pops Orchestra 9-12
minimum of six hours each week. For some                        Jazz Band/Combo 10-12
programmes, special public performances and major               Rock Band 9-12
productions, additional practice and/or rehearsal               Music Theory AP
time will be required.
                                                             Technical Arts
Private Lessons                                                 Theatre Production 10-12
Private music lessons (in piano, voice, guitar,                 Audio Engineering 10-12
strings, brass and wind instruments) are available by           Creative Science and Engineering 9-10
arrangement, on an individual schedule, and at
extra cost. Students must commit to a whole year of          Awards and Colours
instruction, and regular practice.                           In addition to prizes for outstanding achievement,
                                                             the School recognizes excellence in Arts in terms of
Theatre                                                      performance, attitude and commitment through the
The Bunch Centre for Performing Arts offers                  awarding of Arts Colours at each grade level.
outstanding opportunities for students to perform,           Exceptional contribution through service is
contribute backstage, and learn varying protocols as         acknowledged by Service Awards. As a suspension
members of an audience. Students attend or                   from School for the violation of a major School rule
participate in all major shows as part of their arts         can jeopardize rehearsals and performances for
commitment throughout the year.                              other students, the award of colours may be

School Rules
Upon enrolment, we assume that parents and                   Honesty and Ethics
students fully support our rules. Before the start of        The following constitute unacceptable conduct:
each year, every student, supported by his/her                lying
parents, is expected to sign and submit the                   theft of any kind, including shoplifting
Statement of Personal Responsibility.                         academic plagiarism (presenting another person's
Family attitudes and discussion on the importance              work as one's own)
of honesty and integrity, and the risks associated            cheating (in prep, tests, exams or sports)
with drug and alcohol use are of paramount                    computer theft and interference (e.g. obtaining
importance in creating an effective partnership                unauthorized access to staff or student files;
between your home and our School.                              changing, damaging, or stealing the computer
                                                               files of other students or staff)
All rules should be understood and followed in                fraud (e.g. use of falsified identification)
spirit as well as in letter. School rules apply when          the use of profanity, offensive or hateful language
when a student is under the jurisdiction of the                in violation of our Principles of Community, in
School, including all school trips and tours.                  any form of communication.
Although students are no longer under School                  Possession and/or distribution of pornography.
jurisdiction when travelling, independently of
Brentwood staff, on leave to and from campus all             While each case will be dealt with individually,
School rules and outcomes remain in effect to                action will include, at a minimum, reparations for
promote safe, responsible, considerate conduct en            damaged or lost property, and a personal statement
route, and unimpaired arrival at one’s destination.          of apology to those affected. Response to serious
                                                             offences may include suspension, community
When School authorities are made aware that a                service, the possibility of immediate dismissal from
School rule has been violated, due process ensues,           the School, and legal action.
and parents are contacted as soon as is possible.
The School's disciplinary response to breaches of
                                                             Verbal or Physical Intimidation
conduct will include, whenever possible and                  In accordance with our Principles of Community
appropriate, the positive, constructive elements of          and the School’s harassment policy, verbal or
community service and counselling. Learning from             physical intimidation or harassment of others will
one's mistakes is vitally important.                         not be tolerated, and may result in suspension or
                                                             dismissal. Brentwood is committed to providing a
Timely pro-active intervention may pre-empt                  fully supportive environment for all students. It was
breaches of School rules which, having occurred,             “just a joke” is not a defence.
would lead to disciplinary action. Therefore, a
student who comes forward, unimpaired, asking for            Safety and Security
help to overcome a problem with substance abuse              Any behaviour which puts the safety and security of
will be supported without fear of dismissal,                 anyone at risk will not be tolerated. Violation of this
provided he/she agrees to and follows an                     regulation will result in at least suspension, if not
appropriate course of action, including a zero               immediate dismissal.
tolerance contract and counselling, as necessary.
The student’s family, the Head of School, the                Smoking/Tobacco Products
Houseparent and the School Health Centre will                Brentwood College is a smoke free environment.
always be involved to provide support and guidance.          Students should arrive in September nicotine free,
Parents should also feel free to bring forward any           as they are not permitted to use tobacco. Those who
issue of concern with respect to their own child or          do will face a combination of discipline, education,
to the well-being of the community. Any student              and, where necessary, medical support, and their
may also seek help on behalf of a friend to prevent a        parents will always be contacted. Students who
breach of discipline.                                        disregard this rule may be suspended or dismissed.

Drugs and Alcohol
The School will always endeavour to make our                          The suspension will be served at the student's
community free of the presence of illegal drugs, and                   home or at school, at the discretion of the
the illegal use of alcohol by students.                                Head of School. The student will also be
                                                                       required to participate in educational
 Any student facilitating the traffic of drugs or
                                                                       counselling defined by the School.
  alcohol into the school for other students will
  face the probability of immediate dismissal for                     Any further violation of the alcohol
  at least the remainder of the school year.                           regulation may lead to immediate dismissal
                                                                       for at least the balance of the school year,
 No student may sell, traffic, purchase, possess or
                                                                       with any offence occurring in the third term
  use illegal drugs while under the jurisdiction of
                                                                       possibly delaying consideration for re-
  the School, and when travelling to and from
                                                                       admission until January (if educationally
  leave. Violation of this regulation on investiga-
                                                                       feasible) or September of the following year.
  tion will result in the immediate dismissal of the
  student for at least the remaining portion of the            Conduct in the Residences
  school year. Any violation occurring in the third            Co-educational use of the dormitories or other areas
  term may delay consideration for re-admission                of the Houses by a member(s) of the opposite sex is
  until January (if educationally feasible) or                 strictly forbidden. Violation of this regulation will
  September of the following year.                             result in at least suspension, if not dismissal.
 Students should be aware that any incident
  involving the suspected use or presence of drugs             Any after lights-out activity, whether in one's own
  or alcohol and/or signs of impairment, is                    House, another House, or on campus, without the
  subject to the fullest investigation, including the          specific permission of the Houseparent, carries the
  possible use of drug testing and/or a                        possibility of suspension or dismissal.
  breathalyzer.                                                Co-educational use of House common rooms begins
 The possession of apparatus for illegal drug use             after 5:00pm Monday to Saturday, and after 12 noon
  or material promoting illegal drug use will                  on Sunday, until House sign in.
  attract punitive measures, including
  confiscation, and the possibility of dismissal.              Suspension
 Illicit use of prescription drugs, such as Ritalin,          Suspension from school programmes, including
  is forbidden under the Criminal Code, and may                academic classes, arts, sports, and special events,
  result in dismissal. Illicit use includes sharing,           may be served at the student’s home or internally at
  selling, or use by a student for whom the drug               the discretion of the Head of School, and typically
  has not been medically prescribed.                           involves community service. To assist academic
 Abuse of over the counter drugs or any                       recovery, a suspended student will do a minimum of
  chemical substance will be subject to the same               three hours evening study in the residence (or at
  disciplinary action as outlined above.                       home) both during the days suspended and for an
 No student may sell, traffic, purchase, possess or           equal number of evenings following it, in addition
  consume alcohol while under the jurisdiction of              to Sunday study time.
  the School and when travelling to and from
                                                               Use of Vehicles
                                                               Regulations are printed on pages 15, 18 and 20.
   The final decision on the consequences for
       alcohol use or possession remains at the                Weapons of any kind are absolutely forbidden.
       discretion of the Head of School.
   Immediate dismissal for alcohol use or                     Withdrawal
       possession is possible.                                 The Head of School reserves the right to insist on
   The minimum consequence for alcohol use                    the immediate withdrawal of any student whose
       or possession will be total suspension from             presence is judged by the School to be harmful to
       school programmes, including academic                   the individual or the community as a whole.
       classes, for at least 7 days, with provision for
       at least 40 hours of community service.

                          Brentwood College Summary of Fees
                                               2011–2012 School Year
                          Residents of Canada — All fees are payable in Canadian Funds.
  (Canadian citizens or landed immigrants whose principal residence and primary employment results in income tax being assessed and paid in Canada.)

           Year’s Fees in Advance                                                      Standard Payment Plan
     Boarding Students                    Payable in               Payable in                  Payable in                     Payable in
         (all grades)                    August 2011              August 2011                December 2011                    March 2012
   Tuition & Boarding Fee                 $37,500*                  $18,750                      $9,375                        $9,375
    Tuition Refund Plan                                              $1,000
           TOTAL                            $37,500                 $19,750                       $9,375                          $9,375

        Day Students                      Payable in               Payable in                  Payable in                     Payable in
          (all grades)                   August 2011              August 2011                December 2011                    March 2012
          Tuition &                       $19,900*                   $9,900                      $5,000                        $5,000
     Tuition Refund Plan                                              $500
            TOTAL                           $19,900                 $10,400                       $5,000                          $5,000

                     Residents of United States — All fees are payable in Canadian Funds.
    Year’s Fees in Advance                     Payable within the timeframe required by Citizenship and Immigration
                                                              Canada to meet Study Permit deadlines.
   Tuition & Boarding Fee                  $41,600*     The full annual fee is payable in advance and will be billed accordingly.

                   Residents of Other Countries — All fees are payable in Canadian Funds.
    Year’s Fees in Advance                      Payable within the timeframe required by Citizenship and Immigration
                                                               Canada to meet Study Permit deadlines.
   Tuition & Boarding Fee                   $48,360*    The full annual fee is payable in advance and will be billed accordingly.
* In addition to the tuition and boarding fees noted above, a one time $1500 registration fee applies to all new students.
For any new student applying to Brentwood College School who has an older sibling(s) already attending the School, a
5% discount will be applied to each student's tuition and boarding fees.
  Methods of Payment of Fees
    Your payment can be wired to our Bank at: -                                A bank draft or personal cheque, made payable to
           Royal Bank of Canada, Main Branch                                     Brentwood College School. We accept US funds
          1079 Douglas Street, Victoria, BC                                      and will credit your account using the exchange rate
          V8W 2R7 Canada                                                         on the day your cheque is deposited.
          Transit Number 08000                                                  On-line transfer of funds from your account to
          Bank No. 003 Account No. 105 325 5                                     Brentwood College School using your computer or
          International SWIFT code: ROYCCAT2                                     telephone. You will require the 6-digit account
       To ensure that the funds are credited to your                             number on the top right corner of your Brentwood
       account, please ask your bank to state the full name                      College School statement. Please contact your own
       of the student on the funds transfer invoice, and                         bank for details on how to use this feature.
       advise our accounts department by fax or e-mail                          We do not accept VISA or Mastercard. so we can track the
       transfer from this end.

Extra Charges
Statements covering fees and extra student expenses        Entertainment
are mailed monthly during the school year. While              House Outings in term > $30
Houseparents and the School make every effort to              Commendee outings > $30
keep extra charges to a minimum, whether students             Christmas House Outing & Dinner > $40
are at home or at boarding school, they will incur            End of Year House Dinner > $50
individual expenses.
                                                              Sunday Ski-ing and School Ski Day > $115
Extras in addition to school fees include:                    Special events > $150 year
 Clothing, dry-cleaning and alterations
 Personal items bought in the School Store                Health Centre
                                                           Students will be charged for medications when the
 Personal transportation
                                                           cumulative amount exceeds $10. Students will also
 Optional trips and entertainment
                                                           be charged, at cost, for vaccinations, health
 Personal shipping, mail, fax, courier, phone             insurance, and physiotherapy. Nursing care will be
 The services of doctors, dentists, counsellors,          charged, at cost, if a nurse is required outside
    physiotherapy, or hospitals not covered by             regular Health Centre hours for medical supervision
    medical insurance                                      of an impaired student.
 Private lessons and individual tuition
 Individual educational options                           Student Pocket Money: Advice to Parents
                                                            Managing money on a budget is a challenge for
Some extras to anticipate                                    teenagers. At boarding school, when some
(costs are approximate and subject to change)                students have much more money than others,
                                                             social and disciplinary issues can, regrettably, be
 Although Brentwood supplies most textbooks,
                                                             an unanticipated result. Consequently, access to
  any student who loses, damages, or writes on a
                                                             large sums of money such as summer work
  textbook (or library book), will be charged with
                                                             savings and cash gifts is strongly discouraged.
  the replacement cost.
                                                            Given the use of local banking facilities and
 Individual workbooks > $50 for junior grades
                                                             debit cards by almost all students, the School
 Workbooks and exam guides > $100 for seniors
                                                             does not issue pocket money or money chits,
 SAT, PSAT and AP examination fees                          to give parents a better overall picture of their
 University application fees                                child’s spending. In an emergency, the School
 Individual memberships of associations                     will advance limited funds in cash to students.
  required for insurance in sports like rowing or           Please establish and monitor a conservative
  hockey                                                     weekly budget for your son/daughter ($15-$25).
 Specialized sports not offered on campus, such             Through on-line banking, you can credit
  as golf, lifesaving                                        his/her account weekly. When situations such as
                                                             leave require larger sums, specific transfers can
Transportation                                               be made.
School transport, at reasonable rates, will be              We recommend a joint parent/student account
provided at the regularly scheduled student                  so that you may access, monitor and discuss
departure times to connect to ferries and airports.          your child’s personal spending.
School transport may not be available to                    Parents who consider their child is not ready to
accommodate early departures, late returns or                manage an account independently, may deposit
individual travel plans, and, if available, will be          a sum with the School to be accessed for weekly
charged at cost. If taxis are the only alternative,          pocket money through Joan May, Student
these must be pre-arranged when the leave is                 Services.
approved and will be charged at cost.

Tuition Refund Plan
The Tuition Refund Plan (TRP) provides financial                   5. Except for epidemic closure as specified in the
protection when a student is absent or withdrawn                      policy, inability of the School to operate and
for reasons such as: serious accident; extended                       provide formal academic instruction, including
illness; dismissal; financial reverses; transfer of family;           closure for any reason.
death of a parent. All students, including late
                                                                   Use of drugs (any drug or agent classified as a
admissions, must enroll in the TRP. Coverage
                                                                   narcotic, hallucinogenic, psychedelic, or having
begins following the 14 consecutive day
                                                                   similar classification or effects). Exception if drug or
qualification period.
                                                                   agent is administered under legally qualified
Definitions                                                        medical procedures.
1. All refunds are based on an academic year of                    Under non-medical coverage:
   thirty-one consecutive weeks or 275 consecutive
                                                                   1. Any absence, withdrawal or dismissal prior to
   days, including weekends, holidays and
                                                                      attending classes for the first fourteen
   vacations within this time period.
                                                                      consecutive days of the academic year.
2. Withdrawal means a complete, voluntary
   severance from classes for the balance of the                   2. Withdrawal caused by insurrection, rebellion,
                                                                      riot, civil commotion or any government order
   academic year. Dismissal means a complete,
                                                                      directed to the students.
   involuntary severance from classes by the School
   authorities for the balance of the academic year.               3. War or act of war, declared or undeclared: any
   Classes means days of formal academic                              nuclear reaction, controlled or accident.
   instruction including examinations.                             4. Destruction of any School facility due to any
   Registration and orientation days are not class                    cause whatsoever.
   days.                                                           5. Inability of the School to operate and provide
3. Temporary non-medical absences, temporary                          formal academic instructions, including closure
   suspensions or change from resident to day                         for any reason.
   status for any reason are not a basis for claim.                6. Boycotting of classes.
                                                                   7. Being inducted or drafted into the Armed
Terms of Coverage                                                     Forces including alternative duty as a
Medical: From September 1, through the last day of                    Conscientious Objector.
the academic year.
                                                                   8. Fear of contagion.
Non-Medical: For the entire academic year after
meeting fourteen day attendance requirement.                       Why is this plan important?
                                                                   Parents should fully understand their annual
Not covered under the Plan                                         financial obligation for tuition and other fees.
Under medical coverage:                                            Because commitments for salaries and maintenance
1. Illness which first manifested itself or accident               are on an annual basis, the absence or withdrawal of
   which occurred before effective date of                         a student does not reduce operating expenses.
   coverage.                                                       Therefore, most schools out of necessity must take
2. Any medical condition for which the student                     the position that there can be neither refund of fees
   does not regularly receive legally qualified                    paid nor cancellation of unpaid fee obligations.
   treatment.                                                      This means a parent makes a financial commitment
                                                                   for the full year. Unfortunately, some students do
3. Refund period ends immediately upon student’s
                                                                   not complete their full year. Then, the protection
   resumption of classes at any school or place of
                                                                   afforded by this plan will be a welcomed resource.
   learning or upon becoming gainfully employed.
                                                                   As enrolment in this plan is mandatory, a careful
4. War or act of war, declared or undeclared,                      reading of this policy is recommended.
   participation in a riot.

                                           Tuition Refund Plan
               Reason for refund                                           Refund Formulae
1. Medical Absence or Withdrawal
                                                                100% x number of days absent* x yearly fees
    100% of the unused fees (prorated) provided
                                                                        275 (days in school year)
     the physical disability extends for thirty-one or
     more consecutive days. This is for any physical               * Must be 31 or more consecutive days
     disability certified to by a legally qualified
     physician or surgeon.

      70% of the unused fees (prorated), if disability
                                                                 70% x number of days absent* x yearly fees
       is a mental or nervous disorder and extends
                                                                         275 (days in school year)
       for thirty-one or more consecutive days. This
       disability must be certified to by a legally                * Must be 31 or more consecutive days
       qualified physician or psychiatrist.

      Epidemic Closure will result in 100% of
                                                                100% x number of days closed* x yearly fees
       unused fees (prorated for every class day lost)
                                                                        275 (days in school year)
       when closure is ordered by the local Public
       Health Authority.

2. Non-Medical Withdrawal
    70% of the unused fees (prorated) provided                70% x number of days withdrawn* x yearly fees
      the student has attended classes for more than                    275 (days in school year)
      fourteen consecutive days following the
      commencement of his/her first class.

3. Dismissal
    60% of the unused fees (prorated) provided                60% x number of days withdrawn* x yearly fees
      the student has attended classes for more than                    275 (days in school year)
      fourteen consecutive days following the
      commencement of his/her class.

            Brentwood College Informed Consent: 2011–2012
                                     Table of Contents
1.    Purpose …………………………………………………………………..…………………………………………………                            38
2.    Classification of Risk for Programmes & Activities ……………………………………………………           38
3.    Academics …………………………………………….…………………………………………………………………...                          39
      3.1   Science
      3.2   Academic Field Trips
      3.3   Extended Curriculum Trips
4.    Arts …………………………………………….……………………………………………………………………………….                            39
      4.1 Visual Arts
            4.1.1    Foundation & Studio Art, Pottery, Drawing & Painting
            4.1.2    3D Sculpture
            4.1.3    Photography
      4.2 Performing Arts
            4.2.1    Dance
      4.3 Technical - Theatre Production
5.    Athletics …………………………………………….………………………………………………………………………                           42
      5.1 School Sports - Level 2
      5.2 School Sports - Level 3
            5.2.1    Basketball, Soccer, Volleyball
            5.2.2    Cross-Training
            5.2.3    Water Sports
            5.2.4    Squash
      5.3 School Sports - Level 4
            5.3.1    Judo
            5.3.2    Rowing
            5.3.3    Rugby
            5.3.4    Ice Hockey
            5.3.5    Outdoor Pursuits
6.    Off Campus Trips and Tours ……………………………………………………………………………………                       45
      6.1 Key Risks for Off Campus Trips
            6.1.1    Transport
            6.1.2    Reduced Supervision
            6.1.3    Environment
      6.2 Billeting
      6.3 Volunteer Chaperones
      6.4 Classification of Risks & Consent Requirements for Off Campus Trips & Tours
      6.5 Extended Curriculum Trips
            6.5.1    Bamfield
            6.5.2    Bamfield Marine Centre - AP Biology 12
            6.5.3    Bamfield Marine Centre - Grade 10s
            6.5.4    Strathcona Park Lodge - Grade 9s
7.    Students as ‘Volunteers’ ………………………………………………..………………………………………..…                   51
8.    Leisure Activities on Campus & in the Vicinity of the Campus ………………………….…         51
9.    School-Organized Recreational & Social Activities ……………………………………………….…            52
      8.1 Skiing and Snowboarding
            8.1.1    Mt. Washington Ski Resort
10.   Activities Not Endorsed by the School …………………………………………………………………….                 56
11.   Definitions …………………………………………….……………………………………………………………….…...                       56

                                                               always has the right to say “no” if an activity seems
1. Purpose                                                     inappropriate for his or her child.
The purpose of this document is to provide parents
and students with information regarding the nature             Activities that are a routine part of the School’s
and risks of Brentwood’s programmes and activities -           programme, particularly on campus, are generally
particularly those risks that parents might not                lower risk because those activities are likely to have
reasonably anticipate - to ensure that consent for             been practised repeatedly. The competence of the
student participation is as informed as possible. If in        instructors, the staff/student ratios, and the condi-
agreement with the suitability of the full range of            tion of equipment are all known, and thus it is
the School’s programmes and activities for the                 easier to plan more effectively to reduce risk.
student’s participation, parents and students should           Because of the nature of some activities, however,
sign and return the Informed Consent Form to the               there are exceptions, and this document attempts to
School by the deadline indicated in order to permit            identify those exceptions with inherently higher
participation in all programmes and activities from            risk, or where the School believes that the risks may
the start of the year.                                         not be evident to a parent.
Restrictions or exclusions from any specific activities        The School has identified four relative levels of risk.
or programmes that parents deem unsuitable must
be noted by parents on the form.                               Level 1
                                                               No evident risk of physical injury beyond normal
This document also serves to inform faculty and                activities of daily life e.g. academic in-classroom
other employees of the School of their professional            activities.
responsibilities and assist them in their planning
and supervisory roles.                                         Level 2
                                                               Low likelihood/frequency of injury of any kind, and
                                                               severe injury or death unlikely e.g. some science
2. Classification of Risk for                                  activities, some sports, some visual and performing
   Programmes and Activities                                   arts, some social-recreational activities.
In keeping with the principles of risk management,
the School reviews and classifies activities according
                                                               Level 3
                                                               Increased likelihood/frequency of minor or
to the assumed level of risk, the incidence and
                                                               moderate injury, some likelihood/frequency of
nature of injuries recorded, and other available
                                                               moderate injury and the possibility of more serious
research, to establish relative risk levels (1-4) and
                                                               injury or death e.g. some visual and performing arts,
safety protocols based on that assessment of risk.
                                                               some sports, some social-recreational activities.
Risk assessment guides the School in determining
the amount of information that we provide to                   Level 4
families about particular programmes and activities,           More frequent minor and moderate injuries and
and the form of consent that the School requires               greater possibility of serious or catastrophic injury
from parents and students.                                     or death. e.g. Rowing, Rugby, Outdoor Pursuits,
Assessment of risk is always an inexact science. A             Skiing/Snowboarding.
student participating in an activity that appears to
be low-risk can sometimes, through no-one’s fault,             3. Academics
sustain a serious injury. Risk is about possibilities          On-campus classroom activities within the School
and probabilities and risk management is about                 programme are generally low-risk (Level 1). Risks
minimizing those outcomes to the degree possible,              are not perceived as greater than students would
based on the knowledge we have.                                encounter in normal activities of daily life. Any
If, in the view of the School, risks cannot be                 safety concerns would occur rarely and are likely to
reduced to an acceptable level, the activity is not            result from external environmental factors (e.g.
offered or endorsed. While we encourage full                   earthquakes, fire, intruders) rather than anything
participation of students in all our programmes, we            inherent in the activities themselves. The School
understand that parents’ risk tolerance varies, that           has implemented and practises emergency
parents know their children best, and a parent                 procedures to mitigate such identified risks.

3.1 Science - Level 2                                          Goldstream Park or a boat ride in Mill Bay to
Relatively greater elements of risk would potentially          collect seawater for examination in the laboratory.
be found within science courses, which are assessed            Students are briefed on safety measures relevant to
as Level 2. In the chemistry, biology and physics labs,        the area and activity, such as the use of whistles to
students and staff work with materials that could be           communicate in an emergency and clothing and
hazardous if improperly handled. These risks can               footwear appropriate to the activity and conditions.
include exposure to chemicals, burns and cuts.                 The School’s minimum staff/student ratios are
At the start of every science course, therefore, an            adjusted for the nature of the activity, the age and
orientation on safety is given covering topics such as         maturity of the group, and the level of staff expertise
use of fire extinguishers, fire blankets, eye wash             and experience.
stations and emergency showers. Students are                   Occasionally, activities that are part of the School’s
provided with a map of the laboratory on which is              academic programme may take students off campus
noted the location of various safety appliances and            overnight or for several nights on the Island or the
sources of first aid, gas shut off valves and                  Lower Mainland. Examples include art history or
evacuation routes.                                             debating competition excursions to Vancouver.
Prior to particular lab experiments and
                                                               Also see Section 6, Off Campus Trips and Tours.
demonstrations, specific instructions are given
relating to specific hazards or procedures that are
necessary to ensure safety. These would include for
                                                               3.3 Extended Curriculum Trips -
example, safe operation of Bunsen burners, sharp                    Level 3-4 Activities
instruments and glassware along with proper use of                Grade 9 trip to Strathcona Park
safety equipment such as gloves, safety goggles, fume              (October 3-6, 2011)
hoods and safety shields.
                                                                  Grade 10 trip Bamfield Marine Station
Students are required to sign a safety contract each               (September 27-29, 2011)
year to reinforce the importance of these protocols
                                                                  Biology 12 AP trip to Bamfield Marine Station
in the labs. The School is guided by the Workplace
                                                                   (September 17-19, 2011)
Hazardous Materials Information System (WHMIS)
and Ministry of Education policy for safety in                 See details listed in Section 6.5
secondary school science laboratories, including the
Science Safety Resource Manual.                                4. Arts
3.2 Academic Field Trips - Levels 2-3                          4.1 Visual Arts - Levels 2-4
Given Brentwood’s oceanfront location, academic                Although Arts programmes are generally low risk,
programmes may include field trips in the vicinity of          students in the visual arts are exposed to a variety of
the campus, such as exploration of shoreline, rock             materials with some degree of toxicity and use may
formations, creeks and streams, and along the edge             occasionally affect indoor air quality.
of wilderness areas.
In most cases, students walk as a group to these
                                                               4.1.1 Foundation & Studio Art, Pottery,
areas, but sometimes, in accordance with the                           Drawing and Painting - Level 2
School’s transportation policy, faculty with the               Paint pigments, pastels, acrylics, acid, ink, charcoal
appropriate driver’s licence or the School’s                   and graphite dusts, markers and inks, spray adhesives,
professional drivers may transport students to local           varnish and lacquer, solvents and adhesives are
areas of particular interest.                                  typically used and precautions must be taken to limit
                                                               or avoid inhalation, ingestion or skin contact. Other
Fieldwork may take students to regional locations              substances used may include sawdust and welding
such as forests, streams, wetlands and hills to                or soldering materials. Pottery clay and glazes are
conduct exercises such as mapping, geological and              composed of minerals and metal compounds. When
biological sampling and data gathering of various              these materials are handled in their dry form, their
kinds. Examples of these kinds of trips would                  dust can become airborne and easily inhaled. Some
include a trip by bus to the salmon spawning at                of the dust in ceramic work is potentially hazardous.

To reduce risk, the School:                                       Only students who have passed a power tool
• ensures that less toxic alternatives are used                      orientation and safety tests are permitted in the
  whenever possible                                                  sculpture studio.
• ensures that appropriate procedures and supplies                  Students are instructed and tested in the
  are in place for spill control                                     knowledge of workplace hazardous materials.
• labels all hazardous products                                     Appropriate clothing must be worn, including
• keeps lids on containers when not in use                           proper shoes (e.g. no sandals, flip flops, crocs, or
• maximizes ventilation                                              open toed footwear), long hair must be pinned
• ensures that students are wearing protective                       up, and wearing of jewelry deemed to present a
  clothing when necessary                                            risk is prohibited.
• follows recommended procedures for disposal of                    Students must wear all required safety protective
  used substances.                                                   equipment designated by the teacher (e.g.
                                                                     goggles, ear protectors, dust masks, gloves) while
Use of all tools and equipment must first be                         participating in classes where there may be
approved by the Director of Arts. Before working                     hazards as identified above.
unsupervised with any tools or equipment, students                  Students must demonstrate that they have
must demonstrate sufficient knowledge of                             learned and are able to use the appropriate skills
procedures and competence in use and handling.                       and abilities to safely operate or engage in any
Safety inspections are conducted on both a routine                   restricted tool, equipment or process.
and random basis in order to maintain an awareness                  When working at the water’s edge, safety
of safety and ensure safety standards are maintained.                requirements include buddy systems, restricting
                                                                     activities depending on tides and weather, and
4.1.2 3D Sculpture - Level 4                                         requiring PFDs for all students and staff when
Students are required to use a variety of power tools                boating.
(e.g. band saw, scroll saw, drill press, spot welder, jig
saws, portable sanders, drills, disc and belt sanders,           Any student failing to comply with these safety
table saw, air compressor) and related materials.                protocols may be immediately suspended from
                                                                 participation in 3-D Sculpture. Registration may be
This course also includes a unit on Environmental                cancelled for repeated failure to comply or serious
Art. Students may use the water margins on and off               safety infractions.
campus, including tide lines, and some activities
involve boating along the shorelines.                            4.1.3 Photography - Level 3
Risks include:                                                   Photography includes both traditional and digital
 contact with moving blades, bits, belts and other              processes, and activities ranging from camera usage
   sharp objects which can result in serious injury              to film developing. Traditional photography
   including amputation or other permanent injury,               presents risks because of working in darkness and
   and even fatality.                                            specific hazards with respect to inhalation of fumes,
 injury from flying pieces of wood, plastic, metal              vapors and dust; ingestion or absorption of
   or other materials which can cause serious injury             chemicals. The ‘baths’ used in development contain
   if protective clothing and equipment is not worn.             chemicals that are skin and eye irritants and if
 illness may result from inappropriate, unfiltered              improperly handled can lead to immediate and
   exposure to sawdust, or plastic or metal dust.                chronic health problems. Chemical hazards must be
 when working around the water margins or in                    identified, protective clothing and equipment worn
   boats, unexpected falls into the water resulting in           when appropriate, and safety protocols observed to
   injury or fatality.                                           minimize risk of exposure.

Among the precautions taken to avoid or reduce the               Students in both digital and traditional methods
risk of potential injuries are the following:                    work independently and unsupervised in seeking
                                                                 photographic subjects on and around campus,
 Students receive instruction in safety protocols
                                                                 including isolated wooded areas. They are
    and emergency procedures.
                                                                 encouraged to carry a cell phone, and required to
                                                                 use a buddy system and check in at the end of class.

4.2 Performing Arts - Levels 2-4                              In the Killy Theatre, a catwalk and grid system
Performing arts carry a degree of risk of physical            above the stage and the audience chamber permits
injury, and are mostly classified as Level 2. Students        access to the lighting and rigging systems. These
may perform in low-light conditions which increase            catwalks feature railings, secure rigging points and
the risk of trips and falls. Students may travel to           panels to ensure safety and stability for students and
compete in other destinations with the attendant              staff. The catwalk varies from 8.5-15 metres and is
risks identified for any off campus excursion.                accessed via stairs from the technical booth or a
                                                              ladder from stage.
4.2.1 Dance - Level 3                                         Students work at heights, or may be on stage when
Training and performing are highly physical and               others are working above them. They work with
involve choreographed routines with multiple                  paints, power tools, lighting, sound and other
opportunities for minor injuries. Inherent risks of           equipment requiring electricity and may be required
injury in dance include muscle soreness, ankle and            to lift heavy objects. As they work, at times in low
knee injury, cartilage and ligament damage, and               light levels, trips or falls are inherent risks.
occasionally fractures.
                                                              Safety precautions include:
The intensity of dance can also bring the rare
possibility of cardiac arrest for those with                  • Ongoing training for safe and proper use of
undiagnosed pre-existing cardiovascular conditions.              theatre equipment, fall arrest systems, and tools.
Any student with known cardio-vascular issues must            • Students must be specifically permitted by the
confirm with his/her physician the appropriateness               Technical Director to use catwalks, skyjacks or
of enrolling in dance.                                           ladders, and only when properly wearing a CSA-
                                                                 approved full -body harness secured to a solid
The more typical risks in dance are reduced through              rigging point (fall arrest system) and with a
safety protocols and environmental design. The                   spotter.
dance studio is also equipped with heating and                • Students must wear hard hats when on stage and
cooling systems to maintain a constant comfortable               when work is being performed above them.
working temperature, and a sprung dance floor to              • All tools must be secured to the body at all times
minimize knee and ankle injuries.                                when working on catwalks, skyjack or ladders.
                                                              • Appropriate clothing must be worn, including
Precautions include requiring proper attire (correct
                                                                 proper shoes (e.g. no sandals, flip flops, crocs, or
footwear, no jewelry, comfortable form fitting dance
                                                                 open toed footwear), long hair must be pinned
wear); maintaining warm-up (stretching and aerobic
                                                                 up, and wearing of jewelry deemed to present a
warm-up prior to any fast paced dance movements)
                                                                 risk is prohibited.
and cool-down routines (sufficient time to allow the
                                                              • Students may only walk across, on, or behind a
blood flow to slow and body temperature to cool
                                                                 set after the Technical Director has inspected it
prior to departing the studio), and encouraging
                                                                 and deemed it safe to do so (e.g. ensuring that
students to remain hydrated.
                                                                 stairs are secured, doors hinged, platforms
Working in low light levels during rehearsal and                 braced).
performance is a particular risk for dancers who are          • Painting while students are present must be done
reminded to remain aware of all cables and lighting.             in a well-ventilated area.
                                                              • Equipment is inspected and maintained on a
Students must follow all safety guidelines and
                                                                 regular basis in accordance with or exceeding
instruction in order to minimize the risk of injury.
                                                                 manufacturers’ maintenance schedules.
4.3 Technical Theatre Production - Level 4                    Any student failing to comply with these safety
Although Theatre Production is managed with                   protocols may be immediately suspended from
student safety always in mind, the risk of minor to           participation in Theatre Production. Registration
catastrophic injury inevitably exists in a dynamic            may be cancelled for repeated failure to comply or
environment, as the Bunch Centre for the                      serious safety infractions.
Performing Arts is constantly adapted to meet
performance demands.

                                                                 Sports assessed as Level 3 generally are characterized
5. Athletics                                                     by more frequent minor injuries, and increased
School sports injuries are most likely to be in the
                                                                 possibility of serious injury than a Level 2.
nature of pulled muscles or sprains or joint injuries
as a result of twisting or falls, or over-use. The               5.2.1 Basketball, Soccer, Volleyball
likelihood of any injury ranges from low to high,                Any sport in which participants are required to
and the potential magnitude of injury ranges from                jump, run, or skate for the same ball or puck in a
minor to catastrophic, including, in rare cases,                 restricted space is characterized by risks of falls, cuts,
fatality. The intensity of some sports can, rarely,              bruises, fractures, sprains, and joint injuries.
lead to sudden cardiac death in those with                       Infrequently, concussion and other head or facial
undiagnosed cardiovascular problems. While the                   injury may occur through being hit by balls or sticks
School implements protocols to mitigate risk, there              or colliding with other players.
is always some ‘residual risk’ for any athletic activity.
The School does not offer or endorse participation               5.2.2 Cross-training
in any sport that it determines to exceed Level 4, i.e.          High performance conditioning for a variety of
a sport with a residual risk of high likelihood of a             sports, involving aerobic and anaerobic activity,
high magnitude incident or accident.                             drills for speed and strength, and weight-training.
No School sports or athletic activities currently                The weight-training component classifies this
offered are identified as Level 1.                               programme as Level 3. Injuries may include
                                                                 dislocations, fractures, repeated strain injuries, and
5.1 School Sports - Level 2                                      hernias. Lower back, knees and shoulders are most
     •   Aerobics/Fitness/Yoga                                   susceptible to injury. Eye injury and nerve damage
     •   Badminton                                               (e.g. pinched or compressed nerves) can occur. Rare,
     •   Cross-country running                                   but serious, consequences, including strokes, have
     •   Golf                                                    been associated with weightlifting, typically
     •   Tennis                                                  associated with older age groups.

Injuries in Level 2 sports typically include muscle              5.2.3 Water Sports
pulls, joint injuries, sprains, strains, and overuse             Hypothermia is a risk, particularly in poor weather
injuries. Rarely, serious injury may occur such as               and marine waters. Students may suffer injuries
head injuries (through an errant golf ball or club) or           from slipping on rocks, docks or boats. Injuries
an eye injury in tennis or badminton. Possible risks             from falls could include bruising, sprains, head
in cross-country running might include becoming                  injury, or broken limbs. In Sailing, injuries can
separated from the group and lost in unfamiliar                  occur to fingers and hands from handling ropes, or
areas, vehicle-pedestrian accidents in traversing or             to the head from failing to avoid a swinging boom.
running along roads, scratches, cuts, or eye injuries            The worst case scenario for any water sport is
from branch whip-lash in treed areas, dehydration,               drowning. Life-saving and Swimming programmes
hypo- or hyperthermia, and slipping and falling.                 are delivered through the Duncan Aquatic Centre.
Risks are mitigated by identifying hazards in
advance, proper footwear and clothing appropriate                5.2.4 Squash
to the elements, hydration, and coaches flanking                 Most squash injuries are due to acute events rather
runners on the trails.                                           than over-use. Collisions with opponents or the
                                                                 wall, or impacts from an opponent’s racquet or the
5.2 School Sports - Level 3                                      ball may result in injury to the body, head and face.
     •   Basketball                                              Eye injuries are the major concern in any sport
     •   Cross training                                          using a small, fast projectile such as a squash ball. It
     •   Field Hockey                                            is mandatory for all students to wear protective CSA
     •   Lifesaving and Swimming                                 or ASTM certified eye guards at all times while on
     •   Sailing                                                 the squash court.
     •   Soccer
     •   Squash
     •   Volleyball

Precautions to reduce risk in Level 3 sports include:         that individuals employ a variety of holds and
 Participants must wear appropriate protective               throws and blocking techniques in the art of self-
    clothing and equipment, including PFDs in                 defense. Injuries in Judo are most likely to occur as
    water-sports (except Rowing).                             a result of twists or falls or failure to adequately
 Fields and equipment are well-maintained.                   block an opponent. This martial art requires good
 Coaches provide safety training and tailor                  mats, careful monitoring by an experienced
    activity to the student’s ability and experience.         instructor, and clear prohibition of techniques that
    In weightlifting, where injuries are higher in            have been determined to be dangerous in the
    adolescent and inexperienced athletes, clear              activity. The School offers Judo only through highly
    instruction and supervision are important risk            qualified third-party practitioners.
    mitigation strategies.
 Non-swimmers and weak swimmers are                          5.3.2 Rowing - Level 4
    identified through the Opening of Year Water              Any water-based activity carries with it an extra
    Activities Declaration form and further testing,          dimension of risk. While the School has many years
    if required, by the Director of Athletics or his          of safe management of its very successful Rowing
    named designate.                                          programme, the activity requires particular attention
 The School emphasizes good officiating by                   because rowers do not wear personal flotation
    referees and coaches, coaching on proper                  devices. The sport is an exception because it has
    technique and safety practices, and requirement           been broadly recognized that life jackets are
    for adherence to rules.                                   significantly restrictive to the range of motion
 Any high intensity sport, including most Level 3            required by rowers.
    sports, presents the possibility of catastrophic          For this reason, safety guidelines for the sport must
    injury or fatality to an individual with a cardio-        be particularly clear and rigorously enforced in
    vascular condition. Students with identified              order to operate as safely as possible both in practice
    relevant health conditions must be assessed by            and in competitive situations. The School follows
    his/her physician prior to participating.                 the safety requirements and recommendations of
 Stretching and warm up routines are particularly            Rowing Canada. Coach/Safety boats with rescue
    emphasized in weight-lifting to reduce risk of            equipment maintain close proximity to the rowing
    injury.                                                   shells during practice or competition. Coaches and
                                                              coxswains are required to wear PFDs.
5.3 School Sports - Level 4
        Judo (may be offered)                                Rowing is not permitted before sunrise or after
        Rowing                                               sunset. Students identified as non–swimmers are
        Rugby                                                not permitted in Rowing.
        Ice Hockey
        Outdoor Pursuits                                     5.3.3 Rugby - Level 4
                                                              Both girls and boys rugby is offered. Because Rugby
Level 4 sports are generally characterized by a               is a full-body contact sport that uses minimal
greater frequency of minor or moderate injuries and           protective wear, some risk of physical injury is
increased potential for more serious or catastrophic          inherent to the sport. Most often, such injuries
injury. Appropriate, disciplined instructional                would include minor bruising or abrasions, cuts;
progression in conditions suitable to student skill           muscle stains or sprains; and sometimes facial
levels is of particular importance for these sports.          injuries. Fractures and concussions occur
Because the risks and precautions of Judo, Rowing,            occasionally. Rugby has been a major component of
Rugby, Ice Hockey and Outdoor Pursuits may not                the athletics program at the School for many years,
be readily apparent, more detailed analysis of these          and is widely played; this classification recognizes
sports is provided below.                                     the sport’s risk of both minor injuries and the
                                                              possibility of more serious head, eye, neck or spinal
5.3.1 Judo - Level 4                                          injuries, including catastrophic injury, in any
Judo may be offered, depending upon student                   setting. The School places great emphasis on
interest. Judo is a contact sport and additional risks        mitigation of risk in Rugby through, for example:
of injury exist for that reason. The nature of Judo is

• Use of experienced, well-qualified referees and              individually and as a group, means that risks are
  coaches.                                                     very real and cannot ever be completely mitigated.
• Strict enforcement of rules relating to foul play.
                                                               Students are not under the immediate supervision
  Data suggests that many of the injuries in Rugby
                                                               of an adult at all times, including, but not restricted
  can be prevented by legal play and adequate rule
                                                               to, on the trail hiking, on waterways, and at or
                                                               around campsites. In such situations, students are
• Matching players in size, strength and skill level.
                                                               expected to check in as directed and stay in groups.
• Pre-conditioning and skills training prior to
                                                               The safety of the group depends upon the
  permitting tackling and scrumming to reduce
                                                               responsible actions of each individual. Parents and
  risk of injury in contact situations.
                                                               students together are best able to decide whether or
• Mandatory use of properly-fitting mouth-guards.
                                                               not the student is at an appropriate stage of
• Recommended use of protective equipment such
                                                               development to assume this level of responsibility.
  as shoulder pads, shin guards and thigh pads to
  reduce minor injury.                                         First term activities include:
• Well-maintained fields and padding of goal-posts.            • Kayaking on open ocean and lake waters, at
• Enforcement of the School’s recommended                         times covering distances as far as 25 km in a day.
  coach/player ratios.                                         • Hiking and carrying gear on local wilderness
                                                                  trails, at times in remote mountain or coastal
5.3.4 Ice Hockey - Level 4                                        locations, covering distances as far as 15 km/day.
As a fast moving game played on a hard surface, ice            • Camping in a wilderness environment
hockey presents risk of minor to catastrophic injury.          • Overnight cycling trips
Possible injuries include concussion, spinal injury,           • Indoor rock climbing
fractures, skate blade injuries, cuts and eye injuries,        • Eco-challenge relay
through falls, collision with the boards or other              • Five-day sea kayaking trip in the Gulf Islands,
players, or being hit by a high-velocity puck.                    with options for an overnight cycling trip and a
Precautions taken by the School to reduce the risk                hiking trip.
of injury in hockey include the following:
• The School offers only non-contact hockey to                 Second term activities include:
    reduce the kind of serious head, neck and spinal            Kayaking, hiking, camping, cycling and indoor
    injuries that tend to occur in more aggressive                rock climbing at a 3rd party climbing gym.
    play such as cross-checking, hits from behind,              Recent out-trips have included an overnight
    and elbowing. Injuries in non-contact hockey are              snowshoe backpacking trip in Strathcona Park,
    more typically bruises, sprains and strains.                  and an overnight sea kayaking trip in the Sansum
• Players are required to wear helmets, mouth-                    Narrows, or a similar expedition.
    guards and full face masks.                                Third term activities include:
• Players and coaches are taught to recognize a                 General outdoor activities such as hiking, sea-
    concussion and are made aware of proper                      kayaking, cycling, river safety and rock climbing.
    management, including return-to-play guidelines.            Students then select either white-water kayaking
• Break-away goalposts are used.                                 (Cowichan, Chemainus, Koksilah Rivers) or rock
• Only certified officials are used in games to help             climbing. From then on, climbers travel by
    ensure that rules are strictly enforced.                     bicycle to the indoor climbing gym, and the
• Progressive conditioning for play includes neck-               white-water kayakers travel by bus to the
    strengthening exercises.                                     Cowichan River at least once each week.

5.3.5 Outdoor Pursuits - Level 4                               Students may also participate in out-trips. These
The focus, skills development and activities vary by           have included a weekend camp on the Cowichan
term, and the schedule is subject to change. Basic             River at which the School hosted a white-water
information regarding day trips is updated in the              kayaking race, an excursion to Chilliwack, BC for
School website calendar for parents’ information.              more kayak instruction and competition, and a trip
The School has maintained a very low rate of injury            to Strathcona Park on Vancouver Island for rock
in this programme to date, but the nature of these             climbing and white-water kayaking. Outdoor Rock
strenuous activities, designed to challenge students           Climbing is done with certified climbing guides at

 locations on the Lower Mainland and Vancouver                    detailed safety instruction must be provided and
 Island and indoor climbing at purpose-built                      students must demonstrate skills.
 facilities in Nanaimo or Victoria. Parents will be              Snowshoeing is generally a relatively low risk
 notified with specific details and costs, if the nature          activity, depending on the environment. In
 of these activities differs from those outlined                  wilderness areas, falls may occur due to hidden
 generally.                                                       obstacles, dehydration or hypothermia, or
                                                                  navigating on thin ice which may lead to falling
 Risks that the School has identified as associated
                                                                  in water.
 with Outdoor Pursuits activities include:
 • Students travel by bus and ferry, or walk or cycle,          Some of the risk management strategies employed
    from the School to various locations on                     by the School include:
    Vancouver Island and in the Lower Mainland of               • Using appropriate instructional progression in
    BC for outdoor activities throughout the term,                 conditions suitable to student skill levels.
    with associated risks of those assorted modes of            • Site visits by staff or guides to assess suitability
    transportation.                                                for students.
 • Wind, tides and cold water, and risk of capsizing            • Screening of students with respect to swimming
    on natural rivers or in tidal rapids or surf which             ability and health concerns prior to their partici-
    may contain rocks, ledges, undercuts, sweepers,                pation in activities.
    waves, re-circulating holes and whirlpools. White-          • Assessment of current conditions to modify or
    water kayaking on class 1, 2 and 3 white-water                 cancel plans if conditions warrant.
    rapids involves hazards such as current and cold            • Students are not taken into known avalanche
    water which present risk of hypothermia and                    territory at any time.
    drowning, and possible impact from other boats.             • Provision of clear expectations for student
 • Possible encounters with wildlife inhabiting                    behaviour, and training for emergency situations;
    wilderness areas, such as bears or cougars.                 • Development of detailed trip safety plans which
 • Remote wilderness locations make rescue and                     include planning for emergencies, changes to
    evacuation of injured persons more difficult.                  conditions, unexpected circumstances such as
 • Exposure to extreme weather conditions,                         sudden illness or becoming lost from the group.
    including storms, in mountain and marine                    • Adhering to minimum qualified-staff to student
    environments can lead to hypothermia or                        ratios.
    heatstroke.                                                 • Staff training in first aid and technical skills
 • Hiking, sometimes on poor trails and camping                    relevant to activities (A first aid kit accompanies
    overnight in wilderness conditions, increases the              trip leaders).
    risk of falls or becoming lost.                             • Hiring of additional guides with specialized
 • Students use camping utensils such as hatchets                  expertise for particular activities.
    and knives, and operate and maintain gas camp               • Ensuring suitable equipment and protective
    stoves and lanterns (sometimes with minimal                    clothing (e.g. PDFs for water activities, appro-
    supervision) with associated risks of injury                   priate footwear and waterproof clothing, and
    through fire or explosion.                                     helmets wherever conditions and the nature of
  Climbing - indoor and outdoor - is a Level 4                    activities suggest to trained staff that this is
    activity. As the risk of falling can result in                 appropriate).
    serious or catastrophic injury, instructors must
    be certified belayers and climbers, generally at a          6. Off Campus Trips and Tours
    third-party climbing facility. Exceptions must be
                                                                This section refers to ‘school-related’ off-campus
    approved by the Head of School.
                                                                trips only – that is, trips organized or endorsed by
 Kayaking experiences range from sheltered
                                                                the School and led by Brentwood employees.
    waters in sight of the campus to white-water
    rafting using instructors with certification from           Removing students from their usual home or
    White-Water Canada and multiple-day journeys                campus routines inevitably introduces an element of
    on ocean waters around Salt Spring Island.                  unpredictability that also must be taken into
    Instructors must be qualified and experienced,              account in managing risks. Proposals for off campus
                                                                trips are considered by the School on a case-by-case

basis each year, taking into consideration the                • Volunteer drivers are not permitted to transport
educational purpose and opportunities for students,             students for any School endorsed activity without
availability of appropriate supervisory personnel,              review by the School’s Transportation Depart-
impact on the students’ academic calendar, and                  ment of the driver’s driving abstract and evidence
other factors.                                                  of vehicle liability insurance. Exceptions, such as
                                                                billeting situations outside of Canada, require
Recent examples of School endorsed and organized
                                                                specific parental consent.
off campus trips include:
                                                              • The School will support the decision of drivers
• Camping weekends in local parks                               transporting our students to make alternative
• Kayaking around Salt Spring Island, as part of                arrangements when driving conditions seem to
   the Outdoor Pursuits programme                               be unsafe.
• Provincial athletic competitions elsewhere on the           • The School will make every reasonable effort to
   Island, and in the Lower Mainland and interior               ensure that only reputable third-party
   of BC                                                        transportation companies are used (ferry, air,
• Rowing regattas in Ontario and Washington State               vehicle) when required.
• Dance or Theatre Trips to New York and                      • Use of travel agencies experienced with school
   London/Paris                                                 groups is mandatory for any international trip
• Athletics tours to France, the UK and Australia               involving air travel.
• Regional day trips for a variety of athletic,
   cultural and recreational purposes.                        6.1.2 Reduced Supervision - Risks &
6.1 Key Risks for Off Campus Trips
                                                              Students on tour or off campus trips will inevitably
While off campus trips and tours provide unique
                                                              be unsupervised at times. The safety of the group
experiential learning opportunities, particular risks
                                                              depends, in part, upon the responsibility and
for School groups include those associated with
                                                              integrity of every student.
travel and transportation, a reduced level of School
supervision, and factors in the environment,                  Breaking School rules or safety protocols may result
particularly when the destination is a wilderness             in increased risk of personal harm to the student and
area or unfamiliar urban setting. The possibility of          others, and, if detected by the supervisory faculty,
acts of violence, or terrorism, or other unforeseeable        will result in immediate disciplinary action and
disruptive or catastrophic events, though remote,             further consequences upon return to School. Such
can never entirely be ruled out.                              infractions are treated seriously, because the risks
                                                              and consequences can be serious, not only for the
6.1.1 Transport - Risks & Precautions                         individual(s) but also for the group as a whole, and
Risks include collisions or other accidents, using            may negatively affect the viability of future tours.
any mode of transportation that could result in
injury or loss of life.                                       Protocols for all off campus excursions and tours
                                                              include but are not limited to the following:
The following are standard precautions for all off             Full student briefing before departure.
campus trips that require transportation.                      Adherence to minimum ratios of supervisory
• In general, road transportation to any off campus              adults to students.
  activity organized by the School is in Brentwood             Accommodation separating students by gender.
  College School owned and maintained vehicles                 Enforcement of curfews and bed checks.
  with professional drivers. For small groups, a
  vehicle such as an 18-passenger bus or a 7                  6.1.3 Environment - Risks & Precautions
  passenger van may be driven by a faculty member             Any environment must be evaluated for possible
  or coach with appropriate licensing and a driver’s          risks, including but not limited to:
  abstract on file with the School. Faculty and                Wilderness areas, particularly those that are
  coaches approved for transporting students may                 unfamiliar to participants, where students can
  sometimes use their own vehicles to transport                  become lost when inadvertently separated from
  students to School endorsed events.                            the group.

 Abrupt changes in weather conditions, and                     risks associated with billeting of which parents
    seasonal extremes, that can lead to hypo- or                should be aware.
                                                                 There is always the risk of the unknown. Trip
   Mountainous terrain, and steep slippery and
                                                                  leaders cannot provide direct supervision or
    unstable slopes in any setting that can increase
                                                                  oversight when students are billeted. Billeting
    the possibility of falls.
                                                                  arrangements however, are organized by the
   Remote locations that increase the difficulty of
                                                                  local coaches or administrators or other
    evacuating or obtaining emergency medical help.
                                                                  connections there, and the host families are
   Very busy transportation corridors, or,
                                                                  unlikely to be known directly by the School.
    conversely, remote and poorly maintained roads.
                                                                  The School is unable to obtain criminal record
   Major cities where the inexperienced may be
                                                                  checks or drivers’ abstracts of billeting hosts, or
    vulnerable to petty and other crime, and indivi-
                                                                  assess vehicle maintenance or insurance in such
    duals may more easily become lost from the group.
                                                                  cases. School practice is to billet at least two
   Distant international destinations where
                                                                  students in a home. We also require that boys
    geopolitical realities are always a factor, language
                                                                  and girls are billeted separately. Recognizing that
    barriers may exist, and public health and
                                                                  there are cultural and legal differences between
    accommodation may be less than ideal.
                                                                  Canada and other countries, the tour organizers
   Traversing–in vehicles or on foot–snowy and icy
                                                                  do make billeting hosts aware of Brentwood’s
                                                                  expectations for respectful and responsible
Planning processes for any trips must therefore take              behaviour.
the above factors into account as well as risks of any           As billeting families may provide meals as part of
particular activities. Precautions would include, but             a more authentic cultural experience on tour,
would not be limited to:                                          students with serious food allergies must ensure
 Choosing destinations that do not appear to                     that their host families are aware of any such
   present unacceptable risks, or heightened risk                 allergies. The students must also ensure that they
   that cannot be mitigated.                                      have appropriate medication with them in case
 Preparing trip leaders, working with travel agents              of inadvertent exposure in a billet’s home to an
   with local knowledge, and obtaining information                allergy trigger with potentially life-threatening
   from other reliable sources.                                   consequences.
 Careful selection of accommodation with partic-
   ular attention to location and security practices.           6.3 Volunteer Chaperones
 Geographic orientation of students in any                     Volunteer chaperones are typically current or past
   unfamiliar setting, and instruction in safety                parents or former students, or other responsible
   protocols, including the procedure to follow if              adults affiliated with the School. They are present to
   they become lost from the group.                             assist under the direction of faculty and staff.
 Provision of contact information for students to              Chaperones with the requisite skill sets may be
   reach trip leaders at any time.                              asked to assist with instructing or coaching.
 Enforcing established protocols for students                  Chaperones with experience relevant to the activity
   leaving the group for any reason.                            and familiar with School policies and protocols may
 Ensuring that staff have first aid skills, that first         also be included in the staff/student ratio.
   aid kits are readily available, and that supervising         Chaperones in a position of trust with our students
   staff have access to pertinent information on                (e.g. accompanying a tour) are required to complete
   students’ School medical records.                            a Criminal Record Check. The School also requires
                                                                drivers’ abstracts for chaperones in Canada who will
6.2 Billeting                                                   be driving students on a trip or tour, or on a
It is not unusual for tour organizers to arrange for            frequent rather than occasional basis. Exceptions to
students to be billeted as an alternative to hotel              these requirements are billeting families as noted
accommodation. Billeting not only may make the                  above, or host families identified by parents
difference with respect to the affordability and                themselves as acceptable chaperones for their
feasibility of a tour, but also offers students a valued        children during School breaks.
cultural experience. Nonetheless, there are particular

  6.4 Classification of Risks and Consent Requirements for Off Campus Trips and Tours
The School has assessed the risks of off campus trips and tours in four categories: A (lowest) - D (higher risk)
according to how far from campus students are travelling, how long they are away, and the added complexity of
unfamiliar or out of province/country travel, and specific transportation risks (see Section 6.1.1). Consent
requirements depend on the assessed level of risk.

Assessed Risk                      Description                                  Consent Requirements
     A           Off campus activities on Vancouver Island or       Opening of Year Informed Consent Form
                 Lower Mainland not involving an overnight stay.    All off campus activities must be pre-approved
                 Local cities (Victoria, Duncan, Nanaimo,           to ensure they comply with School policies and
                 Vancouver) for programme related and social        risk management practices. Information
                 outings, charitable events, sports and other       appears on the website calendar for parents
                 competitions with other Schools.                   and students. Any additional minor charges
                                                                    are made to student accounts.
     B           Off campus activities anywhere in BC that          Opening of Year Informed Consent Form
                 require an overnight stay of 1-5 nights.           Staff are required to complete an internal
                 Typically, this would be for provincial            planning and approval process. Information
                 competitions or other external competitions or     appears on the website calendar for parents
                 events within BC. This includes annual             and students. Although separate consent is not
                 expeditions to Bamfield Marine Centre and          sought prior to these activities, more detailed
                 Strathcona Park Lodge.                             information, including costs if applicable, is
                                                                    sent to parents prior to departure, providing
                                                                    an additional opportunity for parents to ‘opt
                                                                    out’ based on any updated or additional
     C           1. Any off campus activity longer than 5 nights.   Informed Consent letter or form will be sent
                 2. Any activity outside BC but within Canada.      to parents and students in advance of the
                    For example, students may travel to other       trip. As activities arise throughout the year,
                    provinces for athletic competitions, debating   staff are required to complete an internal
                    tournaments, university tours, and similar      planning and approval process. Information
                    School supervised tours.                        also appears on the website calendar for
                                                                    parents and students.
     D        Any trip, of whatever nature or duration, that        Informed Consent letter or form will be sent
International requires students as a group and part of a            to parents and students in advance of the
    Tours     School organized activity to cross the Canadian       trip. Complex planning months in advance is
              border.                                               required. Staff are required to complete a
                                                                    detailed internal planning and approval
                                                                    process, beginning with approval in principle
                                                                    from the Head of School and a letter to
                                                                    parents to assess interest.

6.5 Extended Curriculum Trips                                accidents. As with any ocean-based activities,
The School offers three annual excursions to                 drowning is a risk that must be considered.
Vancouver Island locations (Bamfield and                     Activities that pose some degree of additional risk
Strathcona Park Lodge), as part of the extended              include, for example, crossing the inlet in a power
curriculum for AP Biology 12, Grade 9 and Grade              boat, and working on rocky shores which may be
10 students. For all three trips, principal risks            slippery or subject to rogue waves, causing students
identified by the School are associated with                 to inadvertently enter ocean waters.
transportation, the ability to provide adequate              On the Bamfield site, BMSC trained guides and
supervision off campus, and the remote wilderness            instructors lead activities and provide additional
environment and activities themselves. The remote            safety instruction to students. BMSC enforces strict
nature of the sites mean that communications and             rules including prohibition of swimming, rock
emergency response times may be delayed.                     scrambling or climbing. BMSC also imposes
Bamfield and Strathcona Park Lodge are reached               stringent boating guidelines, including: bow and
from the School via highways, secondary roads, and           stern line tied before boarding or disembarking;
active logging roads. Transportation is by School            wearing life jackets at all times; trained Marine
vehicle with professional drivers, except where noted        Centre staff only operating the boats; strictly
below.                                                       adhering to maximum load numbers while boating.
                                                             Boats will not be on the water if there is a small
On site, students are accommodated in hostel style           craft warning.
dorms or multi-room cabins. Brentwood staff
provide supervision and bed checks, however                  6.5.2 AP Biology 12 Field Trip to
trained staff at the centres are the primary group                   Bamfield Marine Science Centre
leaders for activities and provide safety orientation
to students.
                                                                     (BMSC), September 17-19, 2011
                                                             Please read Section 6.5.1 on Bamfield and visit
One of the reasons the School has selected Bamfield Additional information and forms
and Strathcona Park Lodge (SPL) is their long                required by Bamfield will be provided to parents
history of successful experience with school groups,         and students in advance of the trip, which is an
and the experienced and trained instructors and              integral part of AP Biology 12.
guides that lead the activities. Brentwood staff
                                                             Students will explore intertidal zones on shore, and
accompany student groups in numbers that meet
                                                             on the ocean, and sampling aboard a BMSC
the School’s recommended staff/student ratios for
                                                             research vessel. The itinerary includes hiking and
such activities. Students are required to wear PFDs
                                                             boating in the Bamfield area to study intertidal
at all times while on boats or while performing
                                                             zones, coastal biodiversity and marine ecology.
activities at the waterline, and instructed to use
                                                             Students also engage in several university level labs.
special caution to avoid slipping on rocks, ramps
and docks. As these locations are also in cougar and         Cost is $250 and students must provide their own
bear country, students will be provided with                 sleeping bags, waterproof clothing, rubber boots,
instruction regarding safe procedures to reduce any          and flashlight with batteries. See full list of supplies
dangers of encounters with wildlife.                         needed for this trip on Page 23.

6.5.1 Bamfield (BMSC) -                        On the return journey, students may be permitted
Bamfield is a world-class teaching and research              to swim at Pachena Bay, weather and water condi-
facility located on the west coast of Vancouver              tions permitting. An adult with life-guard qualifica-
Island, approximately 3½ hours from the School,              tions accompanies the group and monitors from the
accessible by highways, secondary roads, and active          beach. Pachena Bay is open ocean and sandy beach
logging roads.                                               and an excellent example of sandy shore habitat,
                                                             with algae, crab, molts and sea stars. Staff designate
Identified risks en route and at Bamfield include            the swimming area boundaries, where waters are
injury from falls that may occur as the result of the        shallow. For others, participation is optional.
nature of beach/marine exploration, and                      Students are not permitted to enter the water
transportation risks including vehicular or boating          beyond waist level, and those identified as non-

swimmers are not permitted in the water. Despite              more minor level, seasickness. Students must comply
these precautions, swimming in ocean waters always            with all rules of the School and the marine operators.
entails some risks including, in the event of                 The School encourages all Grade 10 students to
unanticipated events, the possibility of drowning.            participate in the Bamfield trip because of its excep-
                                                              tional educational and social value. If, however,
6.5.3 Grade 10 Expedition to Bamfield                         parents or students wish to restrict participation,
        Marine Sciences Centre (BMSC),                        please email
        September 27-29, 2011                                 regarding alternative arrangements.
Please read Section 6.5.1 on Bamfield and visit In their Exploration 10 year, all
                                                              6.5.4 Grade 9 Expedition to Strathcona
Grade 10 students are encouraged to participate in                    Park Lodge, October 3-6, 2011
a customized outdoor education programme at                   As part of their Foundation 9 year, all Grade 9
Bamfield Marine Sciences Centre. Additional                   students are invited to participate in a customized
information and forms required by Bamfield will be            outdoor education programme at Strathcona Park
provided to parents and students in advance.                  Lodge (SPL), near Campbell River. The Lodge is a
                                                              wilderness resort with experienced guides and
Although there are no additional charges for this             instructors who offer tailored programs for Schools.
trip, students must provide their own sleeping bags,          Please visit the SPL website to familiarize yourself
waterproof clothing, rubber boots, and flashlight             with the facility and the kinds of activities offered
with batteries. See full list of supplies needed for
this trip on Page 23.
                                                              Further details and forms required by SPL will be
Students will be exploring intertidal zones on shore,         provided to parents closer to the time, but activities
and possibly ocean exploration and sampling aboard            may include any of the following: rock and tree
a BMSC research vessel. The itinerary includes hiking         climbing, ropes course, zip line, kayaking, canoeing,
and boating in the Bamfield area to study and                 hiking, survival skills, orienteering, navigation,
explore intertidal zones, coastal biodiversity and            campfire and camp stove cooking, bog walk, and
marine ecology.                                               waterfall viewing.
Students are transported to BMSC via school bus,              Activities may be on natural water or at water
but in some years, travel to and from the School              margins and on uneven terrain. Inherent risks of
may be, in part, via chartered passenger and cargo            these kinds of activities include but are not limited
vessel through the Alberni inlet. If available, this          to exposure to inclement weather, slipping, falling
boat excursion offers students a wonderfully scenic           from a height, immersion in cold water,
trip and provides a unique insight into the remote            hypothermia, hyperthermia, stream crossings, loss
coastal communities of Vancouver Island. There                or damage of personal property, and minor to
would be no additional cost to parents for this               catastrophic physical injury, include fatality.
method of transportation.
                                                              Although there are no additional charges for this
The M.V. Frances Barkley is a registered vessel with          experiential learning programme, students must
a Canadian Coast Guard Home Trade III classifi-               provide their own sleeping bags, waterproof
cation, allowing transport of passengers anywhere             clothing, rubber boots, and flashlight with batteries.
within British Columbia coastal waters, and has               See full list of supplies needed for this trip on
been delivering passengers, freight and mail for over         Page 23.
60 years. The ship has a passenger capacity of 200
persons and is required to follow Transport Canada            The School encourages all Grade 9 students to
and Canadian Coast Guard guidelines and regula-               participate in this trip because of its exceptional
tions for a passenger vessel. Operators are trained in        educational and social value. If, however, parents
the safe operation of the vessel and in emergency             or students wish to restrict participation, please
procedures and protocols. The School will have                email regarding
contingency plans for transportation in the event             alternative arrangements.
that the vessel is unavailable for weather or mechan-
ical reasons. Key risks are marine accidents or, on a

7. Students as Volunteers                                    required, i.e. PFDs, gloves, hardhats, goggles,
                                                             harnesses, masks (fitted and provided by the School).
Students engage in physical activities, both on and
                                                             Students diagnosed with Anaphylaxis are reminded
off campus, that are part of organized School
                                                             to carry an EpiPen when engaged in such activities
activities of a community service nature, such as
                                                             on or off campus. Teachers and Facilities employees
SPARC, the SAC, and the BEAT. Participation in
                                                             provide safety orientation and instruction.
these groups teaches teamwork, the value of
volunteerism and philanthropy, a more thorough
understanding of the environment, and a greater              8. Leisure Activities On Campus &
appreciation of local and global issues.                          in the Vicinity of the Campus
                                                             Students are permitted to enjoy leisure time within
Risks do exist as with any physical activity. Our
                                                             the vicinity of the campus as their timetable permits.
students come from a diverse range of backgrounds,
                                                             The School cannot directly supervise students at all
and may have limited experience in some cases with
                                                             times–nor would we want to. Students are expected
performing the kinds of tasks that are part of such
                                                             and entrusted to use unstructured, unsupervised free
service, which may include, for example, gardening;
                                                             time responsibly. Students must avoid trespassing
painting; cleaning buildings; window washing;
                                                             on private property.
digging; moving of furniture, soil, gravel or debris,
and; assisting with uncomplicated but unfamiliar             The vicinity of the campus is defined as the Mill Bay
construction tasks such as fence building. Students          area north to Baytown Restaurant (Kilmalu Road),
perform recycling tasks which involve picking up             north-west to the Kerry Park Recreation Centre and
and sorting garbage, sometimes along busy                    Skateboard Park, west to the shopping complex (Tim
roadways. With instruction and demonstration of              Horton’s and MacDonald’s) and the walking trails
competence to the School’s Boatman, students with            behind, and south to the Frayne Centre (Serious
a current Pleasure Craft Operator’s Card may also            Coffee). The southern boundary is extended to the
drive coach boats during the Regatta, in compliance          Mill Bay Ferry dock for runners and cyclists, but
with any licensing restrictions.                             other boundary extensions for runners or cyclists
                                                             (e.g. north to Cowichan Bay) require explicit
Some of these tasks present risks of injury through
                                                             permission from the houseparent.
vehicular accidents, falls, use of manual or power
tools, and exposure to fumes or other respiratory            Students must obey traffic signs when crossing all
irritants or allergens. On water activities present          roads, taking particular precautions when crossing
risks of drowning or hypothermia.                            the Trans Canada Highway. When cycling, students
                                                             must follow all safety practices, including the
Some of the lower risk on-campus tasks cited above
                                                             mandatory wearing of helmets, and the use of well-
may also be assigned to students as part of the
                                                             maintained equipment. For safety reasons, students
School’s disciplinary response to student infractions
                                                             should run or cycle with a partner, wear highly
of School Rules.
                                                             visible clothing, and avoid the use of earphones.
To reduce or avoid potential injury, the School sets         Running or cycling in the dark carries additional
parameters on such activities. The location of such          risk and is strongly discouraged.
activities is carefully considered (e.g. no work on
                                                             Because the School is situated on the edge of a
steep or clearly unstable slopes, or steep slopes
                                                             forested area, the possibility of chance encounters
above water). Students are generally allowed only to
                                                             with wildlife, such as raccoons, bears, and cougars
use manual tools — the use of power tools such as
                                                             exists. While this can seem to students to be an
lawn mowers and leaf blowers requires protective
                                                             exciting novelty, they need to be wary, and follow
equip-ment and direct adult supervision. Use of
                                                             the directions of staff, and police or conservation
power tools with exposed blades is prohibited, and
use of manual tools with exposed blades is highly
restricted and only under direct adult supervision.          Serious crime in the Mill Bay rural area is rare, but
Students are not permitted to work from heights              inevitably unsupervised interaction off campus
that exceed WorkSafe BC recommendations for                  brings an additional element of risk for students
Young Workers (generally, 10 feet). Students are             that is beyond the control of the School.
issued protective equipment by the School as

Students must always be aware that water activity               Staff organizers are required to plan and obtain
and behaviour at the water’s edge inherently carry a            approval for such activities from the School, and as
high degree of risk. The School strongly encourages             part of the planning process, must undertake a
students to arrive with at least minimal survival               reasonable degree of due diligence on third-party
skills such as Swim to Survive®.                                operators (such as ropes courses) in situations where
                                                                the School is dependent upon the expertise,
9. School-Organized Recreational                                facilities and equipment of third parties.
    and Social Activities                                       Aside from any risks of physical injury inherent in
As a boarding School, a key element of the                      these activities, the common risk elements are as for
Brentwood experience is recreational and social.                any off campus activity. Parents and students
Throughout the year, the School, or organized                   signing the Opening of Year Informed Consent
groups within the School, arrange optional social               form agree to the student’s participation in these
events such as commendee, house, advisee or team                activities, which will appear on the School website
outings, physical activities or games (e.g. laser tag).         calendar. Further information such as contact
Trips may include social and cultural outings to                details will be communicated to parents for any
local cities (Victoria, Nanaimo, Duncan, or                     activities requiring an overnight stay.
Vancouver) to visit museums or galleries, dine out              Parents and/or students may be asked to sign
together, shop, attend movies and enjoy the                     waivers of liability and indemnification agreements
amenities of a bigger centre.                                   by some third-party providers. The School does not
Some, such as camping trips to local parks, involve             support the use of waivers or indemnification
students being off campus for one or two nights.                agreements and tries to avoid, whenever possible,
Such outings provide opportunities for students to              the use of third parties that require them. This is,
challenge themselves, and to share in adventurous               however, sometimes beyond the School’s control,
activity that builds a team orientation and                     and some third-party providers will not permit the
individual confidence. Because of the nature of the             student’s participation without parental signature.
environment and activities, they also present some              The School cannot speak authoritatively about the
additional risks.                                               legal implications of these forms and asks that
                                                                parents direct questions to the third-party provider.

 Activity and Assessed
                                     Description: School-Organized Recreational and Social Activities
     Level of Risk
Boating – Level 3         Boating may be part of a number of water-based activities related to the academic or
(including wake-          athletic programme, or some recreational activities. Safe boating guidelines will be
boarding and water        reviewed ahead of time, including adhering to maximum capacities, wearing life jackets,
skiing)                   and in the case of canoeing and kayaking, safe entries, exits and rescue techniques.
                          Boating will not be undertaken if there is a small craft warning weather report. Use of jet
                          skis or similar individually powered water craft is not permitted, nor are students or staff
                          permitted to drive boats without suitable licensing and supervision. Wake-boarding, water
                          skiing or tubing may be offered as a house or advisees outing. As with any water-based
                          activity, risks of injury or drowning exist. Risk of catastrophic injury through collision
                          with objects in the water or with other participants is rare, but does occur. These activities
                          require a certified boat operator and all participants must wear PFDs. Instruction and
                          safety protocols are provided, such as maintaining recommended boat speed for the age
                          group and conditions and strict adherence to supervision ratios is required.
Bowling/Movies/           May be an outing organized by the School for commendees, advisees, Houses, other
Restaurants/Perfor        groups within the School. Principal risks are transportation or becoming separated from
mances & similar          the group, and there is some increased risk in restaurants for students with severe food
activities – Level 2      allergies.

Activity and Assessed
                                     Description: School-Organized Recreational and Social Activities
    Level of Risk
Camping – Level 3         Activity is organized by the School as a house outing or similar activity; winter camping
                          is part of the Outdoor Pursuits programme. Risks depend upon location and time of
                          year but pertain mainly to transportation, limitations on supervision in an outdoor
                          setting, proximity to bodies of water such as lakes or rivers with the possibility of falling
                          inadvertently into the water and drowning, falls on trails, burns from campfires, propane
                          explosions, injury from use of hatchets or other equipment. Risks are mitigated by use of
                          Brentwood College School vehicles with professional drivers, experienced leaders, safety
                          orientations and protocols.
Canoeing (flat water) In inside waters only as part of the Outdoor Pursuits programme or recreationally in the
– Level 3                 waterfront areas of the School when a lifeguard is present. Detailed safety instruction is
                          provided and students must demonstrate skills. Life jackets are mandatory.
Climbing (Indoor),        As the risk of falling can result in serious or catastrophic injury, instructors must be
including rappelling certified belayers and climbers, generally at a third-party climbing facility. Exceptions
– Level 4                 must be approved by the Head of School.
Cycling – Level 3         Not a School organized activity. Students cycle on and off campus on paved or gravel
                          roadways as a leisure activity, requiring them to maneuver in vehicular traffic. They are
                          instructed to wear helmets, but staff cannot supervise behavior out of sight and/or off
                          campus. Students cycle as a means of local transportation (to and from the Mill Bay
                          ferry, for example) individually or as part of a group and sometimes on busy roadways.
Eco-challenge –           Although the annual interhouse eco-challenge in September is well supervised, the
Level 3                   activities are physically challenging and include swimming, canoeing, kayaking,
                          portaging, fire building, running, relays, orienteering and other activities of a similar
                          nature. Non-swimmers are prohibited from participation in Eco-challenge water
Go-karts/Laser Tag/ May be a house outing or other group activity organized by individual faculty, using an
Paintball – Level 3       established commercial third-party operator and facility only. Although there is the risk
                          of minor to severe injury in any of these activities, including risk of significant eye injury
                          in paintball, the majority of injuries in “war games” and go-kart activities occur in
                          unregulated situations. For all these activities, Brentwood staff provide general in-the-
                          area supervision but students are not always within sight of an adult and must accept
                          responsibility for adhering to the rules and safety protocols of the third-party operator,
                          including wearing of protective gear such as eye goggles and helmets.
Games, such as            Students participate in a variety of on-campus games, often as part of inter-house
dodgeball, floor          competition. Aggressive games can and do result in injuries occasionally, particularly
hockey, capture the       when balls or sticks are involved. Injuries are commonly as a result of careless use of
flag, tag (all varieties) sticks, targeting balls, collisions between participants or with fixed objects, and tripping
– Level 3                 or falling. The School mitigates such risks through use of protective equipment, safety
                          instruction to participants and the enforcing of safety rules, including immediate
                          removal of overly-aggressive participants. Soft balls or pucks, though still capable of
                          injury, reduce the risk. The greatest risks are to the head and eyes. Pushing, shoving,
                          tripping or rough play are prohibited. High sticking is prohibited in floor hockey.
High-level challenge May be a house outing, advisee or other small group activity such as Outdoor Pursuits,
ropes courses –           or part of an extended curricular trip to Strathcona Park Lodge. This activity is
Level 4                   organized by the School through an established third-party operator. On site supervision
                          by Brentwood staff is in accordance with operator requirements. Inherent risks
                          associated with these activities include head and/or spinal cord injuries, fractures,
                          dislocations, cuts, bruises, sprains, strains or death due to a fall from height due to
                          equipment failure, or improper use of equipment, inadequate supervision, or
                          carelessness of the participant. These inherent risks cannot be fully mitigated.

Activity and Assessed
                                    Description: School-Organized Recreational and Social Activities
    Level of Risk
Hiking/Backpacking    Hiking may be part of an off campus activity, such as a camping trip, or part of the
– Level 3             Outdoor Pursuits programme. Groups can encounter wildlife, inclement weather and
                      risk falls or becoming lost. Risk and planning requirements vary depending on the
                      nature of the hike. Protocol for safe hiking is reviewed with students ahead of time.
                      Generally, only marked trails are explored (the exception is Outdoor Pursuits). The
                      School’s minimum staff/student ratios must be followed.
Orienteering –        Orienteering is typically offered as part of the School’s annual “eco-challenge,” or as part
Level 3               of Outdoor Pursuits. Staff provide in the area supervision. When the area is limited to
                      the vicinity of the campus risk of becoming lost is minimal, however there is risk in
                      traversing roads. In treed areas and rough terrain, students may suffer injuries, typically of
                      a minor nature, such as scratches and cuts. There is risk of injury from slipping or falling or
                      eye injuries from branch whiplash. Students are reminded to hydrate to minimize risk of
                      dehydration. In Outdoor Pursuits, the risks are similar to hiking as part of that programme.
Skating (Ice) –       May be a House Outing or similar activity. Students are required to adhere to arena
Level 3               safety protocols and rules. Skating involves some risk of injury from falling, cuts from
                      blades, and collisions with other skaters. The majority of injuries are suffered by
                      beginners. Skate Canada recommends use of hockey helmets for novice skaters but this
                      is not enforced by the School or arena staff and use of helmets is presently uncommon.
Skiing (Alpine &      Skiing/snowboarding is offered as a School-wide day-time activity at Mt. Washington on
Cross Country) and    an occasional or routine basis and may be offered for international students at Silver
Snowboarding –        Star Resort. Alpine skiing and snowboarding are relatively high-risk activities and risks
Level 4               and precautions are outlined in section 7.1. Students are permitted to cross-country ski
                      on their own on marked and groomed trails at ski resorts.
Swimming –            Swimming may be part of an organized activity in indoor pools, private pools, local lakes
Level 3 - 4 depending or rivers, in the ocean in front of the School at approved times, or at other locations.
on location           Students identified as non-swimmers are prohibited from water activities. Parental
                      declaration of swimming ability (included in the Opening of Year documentation) and/
                      or a demonstration of swimming skills is required for participation in water-based sports
                      or activities. Students assessed as ‘weak swimmers’ may also be restricted from certain
                      activities. Parents must be aware that students who swim independently off campus, or at
                      unsupervised times or out of bounds on campus, contravene Brentwood’s waterfront policy and do
                      so entirely at their own risk.
Track and Field –     Generally offered as an interhouse activity on campus. Students may also compete
Level 2               individually at other locations with specific permission from parents. Events typically
                      include: javelin, high jump, long jump, triple jump, shot put, discus, races and tug of
                      war. While typical injuries are overuse or strains, there is some risk of more serious
                      injury, such as fractures or head injury from falls or thrown objects. Coaches advise
                      students of safety precautions.
Weight-Training,      Weight training is normally supervised by coaches as part of training and conditioning
Strength Training     for high-performance sports that are part of the School’s regular programme. Before
and Conditioning      using specialized equipment in the Gymnasium and the High Performance Centre,
(unsupervised) –      students must complete mandatory orientation and instruction sessions designated by
Level 4               the Strength Training and Conditioning Coach. Students may use the facility
                      unsupervised, however, and although instructed to adhere to posted rules, staff are not
                      always present in the facility to monitor compliance, which increases the level of risk of
                      injury, such as musculoskeletal or nerve damage.

9.1 Alpine Skiing, Cross-Country Skiing,                           Washington during winter conditions in alpine
     and Snowboarding – Level 4                                    terrain with risks of accidents or avalanche.
                                                               •   Exposure to the elements in severe alpine
Skiing and snowboarding are not offered as sports
at Brentwood, but the proximity of the resort at Mt.
                                                               •   Poor trail conditions or visibility, and becoming
Washington and a variety of resorts elsewhere in BC
                                                                   lost or falling and sustaining injuries.
make it possible for the School to offer day
                                                               •   Deliberately or inadvertently entering out-of-
excursions and longer off campus tours to ski
                                                                   bounds areas and becoming lost, and/or
resorts for recreational alpine & cross-country
                                                                   sustaining injuries.
skiing, and snowboarding.
                                                               •   Skiing/snowboarding in terrain beyond one’s
Alpine skiing and snowboarding are relatively high-                ability, leading to falls and injury.
risk sports. The likelihood of some type of injury             •   High impact collisions with another skier/
(sprains, strains, concussions or other injuries to the            snowboarder, natural hazards or mountain
head, fractures, and back or neck injuries) is viewed              facilities (e.g. lift towers).
as moderate in terms of frequency. Brentwood                   •   Malfunction of resort equipment, such as
College students have sustained injuries on ski                    chairlifts, leading to falls and injuries.
expeditions, such as fractured limbs.                          •   Inadequately maintained personal equipment.
The magnitude of injury is potentially severe. There           To reduce risk, precautions taken before and during
have been fatalities at some BC ski resorts as a result        the Mt. Washington excursions, in addition to the
of out-of-control skiers or snowboarders who                   usual precautions for off campus excursions,
sustained injuries themselves, or injured others.              include:
Every year, individuals engaged in these sports have            Students are informed of the rules and
died in out-of-bounds areas as a result of avalanches.            expectations for safe conduct. Misconduct reported
                                                                  by the Ski Patrol, mountain staff or Brentwood
Against these risks, the School considers the vast                staff will result in immediate discipline, and follow
numbers of students who participate safely at ski                 up, on return to School.
resorts in BC throughout the winter, and the                   • All School rules and codes of conduct apply.
pleasure that students draw from this activity. The               Students are reminded that they must adhere to
risks identified by the School, other than those                  the Alpine Responsibility Code.
already mentioned, are listed below, along with the     
precautions that the School takes on any ski/snow-             • Students are briefed on the protocol to follow in
boarding trip. Brentwood staff provide ‘in the area               the event of an incident or accident. Before each
supervision’ but they do not have visual contact                  day’s skiing, Brentwood staff establish a means of
with students most of the time.                                   emergency contact with students.
                                                               • Experienced snowboarders and skiers may be
All students are invited to participate in day trips to           permitted to use terrain parks but if they are
Mt. Washington during the winter. Completion of                   snowboarding they must wear full protective gear.
the Opening of Year Informed Consent form pro-                 • On each occasion, an assessment of the road and
vides consent for these trips, unless parents choose              ski conditions will be made by the School, in
to indicate otherwise specifically on the form.                   consultation with the ski resort, which may result
Parents who provide ski equipment to students for                 in the cancellation or postponement of the trip.
                                                               • Students are required to wear a helmet at all
use on School organized ski outings are responsible
                                                                  times on the slopes, whether skiing or
for ensuring that the equipment is properly
maintained and safe.
                                                                Students who are snowboarding are encouraged to
                                                                  wear wrist guards and knee pads at all times while
9.1.1. Mt. Washington Ski/Snowboarding                            on the slopes.
        Trips                                                  • All students are encouraged to take a ski or
The dangers and risks inherent in the Mt. Washington              snowboard lesson. If students have been skiing or
activity may include but not limited to:                          snowboarding less than four times, or consider
• Travel by highway coach (public, hired, or School               themselves inexperienced, they are required to take
   buses) both to and from the School to Mt.                      a skiing or snowboarding (as applicable) lesson.

• All students are briefed on the required safety             brings a mountain bike, BMX bike or skateboard
  protocol which will include skiing/snowboarding             to use in his/her free time. Helmets and safety gear
  within their ability, under control, within the             are mandatory. The School cannot monitor
  resort boundaries, with a partner, and wearing              behavior off campus and students who engage in
  appropriate clothing for alpine conditions.                 these activities do so entirely at their own risk.
• Instructions to students are that no inverted
  moves are permitted, and, other than in the                 11. Definitions
  terrain park, no ski or snowboard jumping is
                                                              Catastrophic Injury: include all types of injuries
  permitted, but staff will not typically be in a
                                                              that occur suddenly and cause long-term or
  position to monitor compliance.
                                                              permanent injury, and may be fatal or non-fatal.
• All students must check in with a designated staff
                                                              Examples include: accidental amputation, serious
  member at a predetermined time and location
                                                              head trauma, spinal cord injury, multiple bone
  during the day. Failure to check in will set in
                                                              fractures, some facial fractures, severe burns,
  motion a search for the student.
                                                              drowning. Serious but non-catastrophic injuries
• Staff to student ratio for ski/snowboard trips will
                                                              would include uncomplicated concussions,
  not exceed the School’s recommended ratio. On
                                                              musculoskeletal injuries (including fractures),
  each excursion to the mountain, a minimum of
                                                              simple whiplash, neck or back strain, nose fractures.
  two staff supervisors are in attendance.
 Students are reminded regarding appropriate                 One-on-One Supervision: A supervising adult is
  clothing and protection for alpine conditions               present and watching the specific activity (e.g. Guide
  (e.g. sunscreen).                                           teaching a student how to belay a climber).
                                                              On-Site Supervision: A supervising adult is present,
Longer trips to Silver Star Resort in BC’s interior
                                                              but not necessarily constantly viewing the activity.
are offered in some school years to international
                                                              (e.g. coach supervising a tennis game).
students during School breaks. Informed consent
                                                              In-the-Area Supervision: A supervising adult could
will be sought from parents for those specific trips
                                                              be in the same location, but does not have visual
closer to the proposed departure dates.
                                                              contact (e.g. snowboarding).
                                                              Likelihood/Frequency: How probable an event is,
10. Activities Not Endorsed by                                or how often it might occur.
       the School                                             Magnitude: Severity or impact of an event, from
                                                              minor to catastrophic.
Social and recreational activities that are not
                                                              Risk: Probability or chance of an incident or
included in this document may be proposed from
                                                              accident occurring.
time to time on an ad hoc basis. The School will
                                                              Staff-student ratio: The ratio of suitably qualified
consider such activities on a case by case basis,
                                                              and informed supervising adults to the number of
weighing objective evidence of risk. The School will
                                                              students participating in the activity.
not endorse ad hoc activities such as bungee jumping,
backyard trampolines, slip and slide, on-campus
ziplines, or sumo wrestling, on campus or off.
Parents wishing to make arrangements for
individual participation of their sons or daughters
in activities not endorsed by the School, such as
horse-back riding, must deal directly with third-party
operators and arrange transportation themselves,
after consulting with the Houseparent to ensure
that there are no conflicts with the School timetable.
Mountain biking, BMX biking, and skate-
boarding, all carry significant risk of catastrophic
injury, especially at skateboard parks, and are not
endorsed by the School. Parents must provide
direct safety instruction to their child if he/ she


Shared By: