Parent, Student, Faculty and Staff
Brentwood College Handbook: 2011–2012
Table of Contents
Campus Map ............................................................................................................................ 2
Mission, Philosophy, Brentonian Code ..................................................................................... 3
Principles of Community ...........................................................................................................4
Affiliations ................................................................................................................................. 5
Board of Governors .................................................................................................................... 5
Faculty ...................................................................................................................................... 6
Campus Staff ............................................................................................................................ 8
Brentwood A – Z: Who does what? ......................................................................................... 9
Communication ...................................................................................................................... 10
School Calendar 2011–2012 / Major Dates 2012–2013 .................................................. 11-14
Living at School ..................................................................................................................... 15
Weekly Routine ...................................................................................................................... 17
Day Students ......................................................................................................................... 18
Leave from Campus ................................................................................................................ 19
Dress Code .............................................................................................................................. 21
What to bring and buy ........................................................................................................ 22-23
Health & Counselling ............................................................................................................. 24
Medical Coverage ................................................................................................................... 25
Academics ............................................................................................................................... 26
Athletics .................................................................................................................................. 28
Arts ......................................................................................................................................... 29
School Rules ............................................................................................................................ 30
Summary of Fees 2011–2012 School Year ............................................................................ 32
Extra Charges ......................................................................................................................... 33
Tuition Refund Plan .............................................................................................................. 34
Informed Consent …………………………… .............................................................................. 36-56
This Handbook is also available and updated, as necessary, on-line at www.brentwood.bc.ca
Brentwood College School
The Brentonian Code
Tradition: our foundation
“Right here, the leaders of tomorrow We cherish:
will be given their start in life.” Respect for
Norman Yarrow, Governor, 1923 oneself and others,
individual differences of birth,
the school and its ethos,
Mission: our purpose the community,
Brentwood College School the property of others and of the school.
nurtures, challenges and inspires
scholars, athletes and artists Honesty
as global citizens, stewards and leaders of integrity.
Motto: our symbol Academic scholarship
De Manu in Manum, Brentonians are called Athletic endeavour
to take up the torch of learning and
civilization to pass from hand to hand. Aesthetic sensibility
From generation to generation,
we are guardians of the flame. Effort and enthusiasm
Grace in victory and defeat
Vocation: our calling
To teach with passion and commitment
to our challenging symphony of Self-discipline
academics, athletics and the arts,
to focus on character as well as curriculum Achieving one's personal best
as educators in partnership with parents,
to develop critical thinkers, team players Consideration for others
and creative, ethical individuals,
to be mentors and pathfinders for all students
as they discover their unique strengths, and find joy in Responsibility for one’s actions
contributing to the good of the community.
Generosity of spirit
Vision: our future A sense of humour
We aspire to be one of the world’s great
The pursuit of truth
boarding schools, recognized by others as a
distinctive, distinguished place of learning. The quest for meaning
Principles of Community
Brentwood College is a multicultural community of people
from diverse racial, ethnic and class backgrounds,
national origins, religious and political beliefs,
and intellectual, physical, and artistic abilities.
Our programmes, activities, and everyday interactions
are enriched by our acceptance of one another,
as we strive to learn from each other in an atmosphere
of positive engagement and mutual respect.
We want to make explicit our expectations regarding
the behaviour of each member of our community.
We are, as individuals, responsible
for our behaviour and fully accountable for our actions.
Thus we must each take responsibility for our awareness
of all forms of prejudice and discrimination.
These expectations will be upheld by
each and every member of the Brentwood community,
and therefore bigotry will never go unchallenged.
No one has the right to denigrate another human being
on the basis of race, sex, age, national origin,
or any other difference of birth.
We do not tolerate verbal or written abuse,
threats, harassment, intimidation,
or violence against person or property.
In this context, we do not accept
ignorance or “it was just a joke”
as reason or rationale for such behaviour.
All who work, live, study, or teach
in the Brentwood community
must be committed to these principles.
Affiliations Board of Governors
Brentwood College School is an independent university The Board of Governors focuses on long term strategic and
preparatory boarding school for Grades 9-12. Our governance issues only, at arms length from the educational
School is accredited by the BC Ministry of Education leadership, management and daily operations of the School.
Independent Schools Branch, ISABC and CA+IS, and
audited annually by KPMG. A Board of Governors Chair: Bruce Carlson (1964), parent of Joanna &
(Trustees) of Brentwood College Association appoints Vanessa (1992), Jessie (1995), Nancy (1998)
the Head of School who represents the School as a
Foundation C.C. (Kip) Woodward (1974), parent
member of the following associations, except for SSATB
and WBSA, represented by the Director of Admissions. Chair: of David (1999), Justin (2001)
CA+IS (Canadian Accredited Independent Schools) Art Crooks, parent of Hew (1986), Claire (1991),
www.cais.ca Morgan (1994)
CAIS is an accredited membership association for Vern Fauth, parent of Sean (1993)
Heads of School and Board Chairs of 93 not for
profit, leading independent schools. Andrea C. (McDonald) Flaa (1975)
FISA (Federation of Independent Schools)
Brock Harris (1993)
The FISA is an umbrella organization liaising with Bruce Homer (1969)
the BC Government for BC independent schools,
defined as those schools not owned and operated by Blair Horn (1979)
the province, but regulated by the Independent
School Act of BC. George Killy (1964), parent of Julia (1998)
ISABC (Independent Schools Association of British Columbia) Dan Little, parent of Kate (2011)
ISABC is an accredited membership association of
23 not for profit, independent schools in BC, Rod MacDonald (1980), parent of Seghan (2006),
preparing students for higher education. Member Catherine (2009) & Ian (2012)
schools collaborate to enhance athletic and
cultural opportunities for students, and David W. MacKenzie (1969), parent of Henry (2002)
professional development for faculty.
Michelle M. MacLaren (1982)
NAIS (National Association of Independent Schools)
www.nais.org Dr. Graeme McCauley, parent of Scott (1998)
NAIS represents approximately 1,400
independent schools in the United States and Ross McDonald, parent of Hannah (2000)
affiliate schools in Canada.
Richard Osler, parent of Reed (1997), Alex (1999),
Secondary School Admission Test Board (SSATB) Tella (2006) & Libby (2008)
SSATB provides standardized tests for admissions. Ward Phillips, grandparent of Kaitlin (2007)
TABS (The Association of Boarding Schools) Karen (Middleton) Pirie (1981)
TABS is a voluntary membership organization of Ed Pitoniak, parent of Anna (2006) & Nellie (2009)
nearly 300 college preparatory boarding schools in
the United States and Canada. Bruce Saville, parent of Kennedy (2003)
WBSA (Western Boarding Schools Association) (WBSA) Barbara Stone, parent of Brant (1993) & Megan (1997)
WBSA is a voluntary membership organization of Head of School & CEO: Andrea Pennells
38 college preparatory boarding schools in western
CFO & Business Manager: Derek Muzyka
Canada and the United States.
Head of School Houseparent Alexandra
Andrea Pennells Eileen Mais, B.A. (West Indies), Dip.Lib.Ed. (UBC)
M.A. (Edinburgh, UK), M.Ed. (UBC) Librarian
English, Global Studies, History
Deputy Head Leslie Reid Carr, B.A., B.Ed. (Victoria), Spanish
B.Sc., B.Comm. (Canterbury, NZ)
Liam Sullivan, B.A. (Malaspina), B.Ed. (UBC)
Advancement, Mathematics, Rowing
Social Studies, Basketball
Assistant Head – Administration Houseparent Hope
John Garvey, B.Sc. (Exeter, UK) Karen Hedquist, B.A. (Victoria), M.A. (Heriot-Watt,
Mathematics, Soccer, Calendar UK), English
Assistant Head – Campus Life Houseparent Mackenzie
Marius Felix, B.A. (Washington, US) Maggie Flynn, B.P.E. (UNB), Key Learning Centre
Social Studies, Rugby, Basketball, Risk Management
Director of Academics Ron Neufeld, B.Sc. (Victoria)
David McCarthy, M.A. (Cambridge, UK) Science, Teacher Liaison - Technology
Chemistry, Biology, Rugby
Director of Admissions Ken Snow, B.Sc. (Victoria), Chemistry
Clayton Johnston, B.A. (McMaster), B.Ed., M.Div.
(Toronto), Social Studies, Basketball Houseparent Whittall
Blake Gage, B.A. (Western), M.B.A. (Victoria)
Director of Arts Business Studies, Basketball
Edna Widenmaier, B.A. (Guelph), M.A.
Head of English
(Toronto), English, Musical, Theatre Manager
Paul Collis, B.A. (UBC), M.Lit., (St. Andrews, U.K.),
Director of Athletics English, Soccer
Tony Medina, B.P.E. (Calgary) Head of Mathematics
Physical Education, Rugby Harold Wardrop, B.Sc. (UBC)
Mathematics, Cross Training, Badminton
Director of Entrepreneurship
Michael Flynn, B.P.E. (UNB) Head of Modern Languages
Business, Crooks Hall Manager, Hockey, Rugby Patricia Steinbrink Kelly, B.A., B.Ed. (Memorial), M.A.
Director of I.T. Services
Kevin Lawrence, B.E.P. (RMC), M.B.A. (Alberta), Head of Science
Economics, Computer Science, Hockey Bruce Tate, B.Sc. (Calgary)
Director of University Counselling
Gerald Pennells, B.Sc. (Edinburgh, UK), Head of Social Studies
M.Sc. (UBC), Biology Steve Cowie, B.A., M.A. (Victoria)
History, Social Studies, Rugby
American College Consultant
Tim Zenker, A.B. (Princeton), M.A.L.S. Head of Music
(Wesleyan) Phil Newns, A.R.C.T., R.M.T.,
Choirs, Piano, Voice, Jazz Band
Faculty (continued alphabetically) Robert MacLean, B.A. (Alberta),
History, Art History, Social Studies, Tennis
Don Armitage, Technical Director, Theatre Alanna Martin, B.Ed. (Victoria), Field Hockey, P.E.,
Harold Backer, B.S. Eng. (Princeton), M.B.A. Grad Class Sponsor
(Western), Whittall Assistant Houseparent, Rowing Elizabeth MacIsaac, B.Mus. (Victoria),
Marco Bequer Hernández, Licentiate in Education Voice, Piano, Choirs, Pops Orchestra
(Instituto Superior Pedagógico, Cuba), Spanish, Jenna McCullough, B.Sc. (Manitoba), B.Ed. (Manitoba),
French Alexandra Assistant Houseparent, Biology, Field Hockey
Neil Bryant, B.Sc. (Victoria), Rogers Assistant Scott McGill, Jazz Dip. (Capilano), Rock Band
Houseparent, Chemistry, Science, Debating
Marci McLean, B.Sc. (Dalhousie), Tennis
Lorraine Blake, F.I.S.T.D., R.A.D.,
Beth Melhuish, M.Ed. (Victoria), English
Dance, Choreography, Arts Assistant
John Boehme, M.F.A. (Victoria), B.F.A. (Emily Ashley Niblett, BPHE (Queens), Resident Assistant
Carr), Sculpture, Environmental Art Dan Norman, B.Ed. (Ottawa) B.Sc. (Western),
Brian Carr, B.A., (Victoria), Mathematics, Head of Outdoor Pursuits
Social Studies, Geography, Rowing Josie Olszewski, B.Sc. (McGill), M.Sc. (SFU),
Susanna Cheung Robinson, B.Sc. (UBC), B.Ed. Allard Assistant Houseparent, Physics, Chemistry, Science,
(Calgary), Science Outdoor Pursuits
Marlese Plater, B.A. (SFU),
Kate Coull, B.Sc. (Guelph), B.Ed. (Queens),
Mackenzie Assistant Houseparent, Basketball
University Counselling, Mathematics
Wes Plater, B.A. (Victoria), Social Studies, Rugby, Hockey
Tony Crossley, B.Ed. (Alberta), Mathematics
Susan Quinton, B.Ed., M.Ed., (Manitoba), B.A.
Rebecca Day-Reynolds, B.A. (University College
(Winnipeg), English, Drama, Acting, S.A.C.
Cork, Ireland), English, Debating
Laura Richardson, B.A. (SFU), B.Ed. (UBC),
Scott Doehler, B.Ed. (Queens), B.Sc. (Queens),
Environment, Social Studies, BEAT
Science, Creative Science, Geology
Neil Robinson, B.A. , B.Ed., M.A.(Calgary),
Peggy Elmes, B.Ed. (UBC), Hope Assistant
Social Studies, Global Studies, Volleyball
Bill Robson, B.Sc., B.Arch. (McGill),
Andrea Felix, B.A. (Victoria), Psychology, Health
Drafting and Design, Sculpture
and Wellness, SPARC
Rick Rodrigues, B.Ed. (Manitoba), Physics,
Paul Fletcher, Photography and Film
Assistant Director of University Counselling
Jill Fougner, B.A. (Victoria), Soccer, Volleyball
Debbie Sage, B.A. (Trent),
Jim Ganley, B.A. (Trent), B.Ed. (Toronto), M.A. Athletics Secretary, Lab Assistant, Rowing
(Toronto), English, Brentwood Blog, Yearbook
Tanya Scheck, B.Sc. (Victoria), Volleyball, Strength
Tony Healy, B.A. French (Victoria), training and conditioning
Privett Assistant Houseparent, French, Head of Rugby,
Atlanta St. John, B.A. (Reading), Resident Assistant
Strength training and conditioning
Gustavo Verna, Squash
Jane Jackson, B.Ed. (Victoria),
Mathematics, Field Hockey, Cross Country Debra Vogt, B.Comm., Mathematics Tutor
Geri Leigh, B.F.A. (Lethbridge), Dip. Art Ed. Jordan Warner, B.Sc. (Manitoba), B.Ed. (Manitoba),
(McGill), Drawing, Painting, Gallery Curator Mathematics, Basketball, Volleyball
John Luna, M.F.A. (Calgary), B.F.A. (Victoria) Sue Whitney, B.Ed. (Alberta) Rowing
Foundation Art, Studio Art AP, Art History Mark Wismer, B.A. (McGill), B.Ed. (Ottawa), Ellis
Assistant Houseparent, Social Studies, Government, Rowing
Campus & Support Staff
Academic Registrar Food Services
Elizabeth Sakawsky Manager, Renée Wilson
Executive Chef, Sean Napier
Admissions & Advancement Cook, Cathy Cozens
Advancement & Annual Giving Cook, Lisa Hughes
Lara McDonald, B.A. (UBC) Cook, David Sheffield
Admissions & Alumni
Harold Backer, B.S. Eng. (Princeton), M.B.A. (Western) Food Services Staff:
Advancement & Alumni Assistant, Joan May Corrine Baker, Lisa Bell, Janet Cockburn, Paulyne Cote,
Admissions Assistant, Louise Berry Laura Erdmann, Rose Foucher, Robyn Iverson, Jaklyn Jury,
Marketing Assistant, Karen Fisher, B.F.A. (Victoria) Melinda Lavigne, Cindy Lehman, Marina Manhas, Misty
Graphic Designer, Michelle Fairbanks Manhas, Teresa Manhas, Joanne McClinchey, Candace
Mckay, Lisa Minns, Maayke Moonen, Donna Nolan, Sylvia
Business Office Riehl, Lorna Robertson, Krista Root, Jamie Simard, Rebecca
Stipkala, Pam Whittaker, Rose Zavarelli.
CFO and Business Manager
Derek Muzyka, CMA, (Saskatchewan) Information Technology Services
Risk Management, Policy and Personnel Advisor, Director, Kevin Lawrence, B.E.P. (RMC), M.B.A. (Alberta)
Val Crossley, B.A., M.P.A. (Victoria) Systems Administrator, Murray Miller, MCSE
Accounting & Benefits, Marilou Sullivan Systems Administrator, Dewi Griffiths, B.Sc. (Durham,
Accounts Payable, Shivan Anderson U.K.)
Student Services, Joan May Helpdesk and Technician, Darryl Pavitt
Systems Analyst, Elizabeth Wolfe, B.A. (McGill) M.Sc.
Executive Assistant to Head of School (Victoria)
Carey Desloges Webmaster & Digital Media, Mike Minckler
Applications Trainer, Lisa Handley, B.Sc. (Victoria)
Head Nurse & Counsellor, Donna Decker, R.N. Laundry & Housekeeping
School Physician and Medical Officer, Manager, Chris Nelson
Dr. Robert Decker, M.D., (BSc. Med), C.C.F.P. Housekeeping: Melita Batty, Vicky Carter, Sylvie Degagne,
Nurse, Marilyn Clarke, Dip. Nursing Carlo Erding, Holly Harrison, Marilyn
Kirk, Karen Willson, Brooke Witzaney
Facilities & Campus Services Laundry: Jennifer Davies, Wendy Haslam, Heather Prouty,
Facilities Manager, Tom Shadlock Vivian Rota, Sue Schroeder, Astrid Theriau
Carpenter, Scott Murray Seamstress, Sally Smith
Electrician, Dave Shaw Night Janitors: Glenn Ball, Gerry Head, Joann Mckay,
Energy Manager, Gord Billsten Karen Simard, Mark Slaby
Facilities Assistant, Leah Ross
Facilities Planner, Reception, Glenda McCorkell,
Ken Watson, B.F.A. (Alberta), B.Arch. (UBC) Lorraine Walsh
Grounds: John Brennan, Jesse Stewart, Ken Witt,
School Store, Shannon Turvey
Plumber, Doug Fraser
Maintenance: Jason Leblanc, Simon Vermegen
Textbooks & University Counselling
Mechanic, Andrew Robson Assistant, Gerri Wiens
Travel, Diane Southern
Transportation, Susan St. Hilaire
Special Events, Ric Stewart
Brentwood A-Z: Who does what?
Academic programme change Grades 9-11 Learning Style Differences – KEY Programme
David McCarthy, Director of Academics Maggie Flynn, Key Learning Centre
Academic programme change Grade 12 Leave of any kind (boarding students)
Gerry Pennells, Director of University Counselling Houseparent > Assistant Head: Campus Life
Academic difficulty, extra help, tuition Lost and found – Houseparent, Laundry
Teacher >Department Head >Director of Academics Medical, Health & Counselling concerns
Academic set change – Department Head Donna Decker, Head Nurse & Counsellor
Address, telephone, fax or email change Medical insurance – Joan May, Student Services
Joan May, Student Services Money (student’s personal) – Houseparent
Admissions – Clayton Johnston, Director Music Lessons – Phil Newns, Head of Music
Advancement and Fundraising Parent Teacher Interviews – scheduling
John Allpress, Deputy Head Debbie Sage > Assistant Head: Administration
Advanced Placement (AP) Passports and visas – Joan May or Admissions
David McCarthy, Director of Academics Personal or social issues of concern
Arts course change Grades 9-11 Advisor, Houseparent, Health Centre, Head of School
Edna Widenmaier, Director of Arts Post-secondary planning
Arts course change Grade 12 Gerry Pennells, Director of University Counselling
Directors of Arts and University Counselling Regatta – any questions or to volunteer
Athletics – all enquiries and concerns Debbie Sage, Regatta Chair
Tony Medina, Director of Athletics Reports – commentary
Athletics – fixtures (game times/locations) Author of comment or Assistant Head: Administration
Website > Individual Coach >Tony Medina Reports – delivery Elizabeth Sakawsky, Academic Registrar
Box Office – all shows Lorraine Blake Rowing – any concerns about athletes
(email@example.com) Individual coach or Director of Athletics, Tony Medina
Calendar – decisions and concerns Safety, Emergency Response and Risk Management
John Garvey, Assistant Head: Administration Marius Felix, Assistant Head: Campus Life
Calendar – general enquiries, dates/times SAT I & II – registration & preparation
Check Brentwood website or call Reception Gerry Pennells, Director of University Counselling
Careers Day – John Allpress, Deputy Head School wide personnel, policy, programmes
Day students – attendance & driving Andrea Pennells, Head of School
John Garvey, Assistant Head: Administration Student billing – Joan May, Student Services
Discipline – Houseparent > Assistant Heads: Campus Life Student records and transcripts
and Administration > Head of School Elizabeth Sakawsky, Academic Registrar
Driving lessons – Joan May, Student Services Textbooks – Gerri Wiens
Graduation Ball (May) – Marius Felix, Assistant Head: Travel – Diane Southern
Campus Life Vacations/breaks – request for early/late travel
I.T. Services – (hook-up, troubleshooting) Marius Felix, Assistant Head: Campus Life
Helpdesk (firstname.lastname@example.org) Weekend activities & Interhouse
Marius Felix, Assistant Head: Campus Life
Courier & Mailing Address Best time to call
Name of recipient* Brentwood students and faculty have busy schedules,
2735 Mount Baker Road and are often away from the phone. Messages to
Mill Bay, British Columbia V0R 2P1 return calls may be left at Reception during office
Canada hours. Arranging regular, mutually convenient times
* To avoid customs charges and delays, for personal to catch up by phone works best.
packages and correspondence sent from countries other
than Canada, do not refer to Brentwood College School
Emergency Contact after office hours
For emergencies, please contact Houseparent’s private
in the address.
telephone number, listed below or the Duty Master
Email addresses (faculty, staff, students) on cell at 250 710-1267 or Marius Felix, Assistant
email@example.com Head, Campus Life at 250 710-1430.
Alexandra House, Eileen Mais, 250 743-1946,
Email addresses (departments) 250 743-8762
firstname.lastname@example.org Allard House, Leslie Reid Carr, 250 743-6162,
email@example.com 250 743-8773
firstname.lastname@example.org Hope House, Karen Hedquist, 250 743-8441
email@example.com Mackenzie House, Maggie Flynn, 250 743-1515,
firstname.lastname@example.org 250 743-8752
Ellis House, Liam Sullivan, 250 743-8764
Web Site: www.brentwood.bc.ca
Privett House, Ron Neufeld, 250 743-8772
Rogers House, Ken Snow, 250 743-8750
Telephone Canada 250 743-5521 Whittall House, Blake Gage, 250 385-4214,
Fax 250 743-2911 250 743-8755
Reception Hours during term Facebook and other internet sites
Monday to Friday: 8:00 am to 7:30 pm
Many students use Facebook, Youtube, Twitter and
Saturday: 9:30 am to 5:30 pm
other sites to keep in touch with friends and family.
Sunday: 2:00 pm to 10:00 pm
The school system will facilitate access to these
Reception Hours during Vacations/Breaks community building sites as long as students’ entries
Monday to Friday - 8:30 am to 4:30 pm respect the Brentonian Code and Principles of
Saturday/Sunday - Closed Community. The following are unacceptable, and will
result, at a minimum, in loss of individual computer
School closed December 24, 2011 through January 3, privileges: -
2012. Reception reopens 8:00am, January 4, 2012.
X Cyberspace bullying of any individual or group
Cell Phones X Defamation of character
Most students have cell phones. Brentwood’s cell X Causing harm to the School’s name and reputation
phone policy and etiquette apply to their use: - X Foul language
X Inappropriate photographs or film
Turn off in community spaces e.g. cafeteria,
X Information jeopardizing safety of others
common rooms, hallways, and shared
activities e.g. meetings, classes, theatre, sports. Students are reminded any public internet domain
Give cell phone numbers to Houseparents. can be accessed and researched by potential
Turn off during prep and after lights out. employers, post-secondary institutions and reference
Take with you on leave, travel, runs etc for writers at best, criminal elements at worst. Protect
safety and emergency contact. your name, your own reputation and your School’s –
Abuse of cell phone privileges will result in your future depends on it – and your personal safety!
Calendar: School Year 2011 – 12
FALL TERM 2011
Date Time Event
Aug 29, 30 All day Faculty Leadership Team meetings
Wed 31 Aug All day Residential Faculty and Academic Department Heads meet
Sept 1, 2 All day Full Faculty meetings + BBQ, Thursday; Pro-D Friday
Sun 4 Sept by 5pm Student Executive Council return for leadership meetings
Mon 5 Sept by 5pm Orientation Assistants return (evening meetings)
Tue 6 Sept 10am–12pm NEW students arrive to begin 3-day Orientation
Thu 8 Sept by 5pm Grade 10-12 returning students arrive back at school
Fri 9 Sept 8:15am Full school assembly. Fall term classes commence
Fri 9 Sept 3pm Inter-house Eco Challenge on the waterfront. All welcome.
Sat 10 Sept 7pm Welcome Back dance, sponsored by SAC
Sun 11 Sept 12 noon Terry Fox Run. All families welcome.
Sun 11 Sept Evening SPARC sponsors social event for Grade 9s
Sept 16, 17 All day Senior Boys soccer at UVic tournament; Jun Girls volleyball tournament @ VIU
Sept 16, 17 All day Senior girls field hockey Friendship Cup at BCS, SLS, Cowichan
Sept 17-19 All day Biology 12 AP class field trip to Bamfield Marine Station
Sept 22 All day Vancouver Island start-up Debate hosted by Brentwood Debaters for Grade 9 & 10
Sept 23, 24 All day I.S.A. Senior boys soccer tournament, SMUS, Victoria
Sept 27-29 All day Grade 10 out-trip to Bamfield Marine Station
Tue 27 Sept 1:00-5:00pm PARTY trauma prevention program, Duncan (45 Grade 11s)
Sept 30, Oct 1 All day I.S.A. Junior boys soccer tournament at SLS, Jun girls volleyball tournament at home
Fri 30 Sept 7pm Parent Reception. Intended for day students families, all parents are most welcome.
Sat 1 Oct 7:45am S.A.T. Examinations
Oct 1, 2 ** All day Senior girls field hockey Ferreira Cup, Cowichan
Sun 2 Oct Morning SPARC promotes Run For The Cure at University of Victoria track
Oct 3-6 All day Grade 9 out-trip to Strathcona Park Lodge
Thu 6 Oct 2pm Canadian Universities event, McNeill Centre
Thu 6 Oct 5pm / 7:30pm Thanksgiving Dinner, Crooks Hall and Celebration, Bunch Centre
Fri 7 Oct 1:15pm Regular classes until 1pm; Thanksgiving Break begins 1:15pm
Mon 10 Oct by 10pm Boarders return from Thanksgiving Break
Wed 12 Oct am P.S.A.T. Examination (Grade 10, 11 optional)
Oct 14, 15 All day I.S.A. Junior girls field hockey tournament, Crofton House, Vancouver
Thu 13 Oct All Day Me to We event, Vancouver
Tue 18 Oct 1:00-5:00pm PARTY trauma prevention program, Duncan (45 Grade 11s)
Oct 19-23 All day Rowing: Head of the Charles, Boston
Oct 21, 22 All day I.S.A. Junior girls volleyball tournament, Southridge
Oct 21, 22 All day Senior girls field hockey: Island AA championships, Cowichan
Sat 22 Oct All day Debating: Brentwood hosts competition for Vancouver Island
Sat 22 Oct 7:30-11pm SAC hosts Fall dance: McNeill Centre and Hunger Charity Drive
Wed 26 Oct 6pm Parent-Teacher Interviews–Session #1
Thu 27 Oct Early am Boarders depart on Mid-term Break
Oct 26–Nov 1 Canadian Universities tour
Tue 1 Nov By 10pm Boarders return from Mid-term Break
Nov 4, 5 All day I.S.A. Senior girls volleyball tournament at Brentwood
Nov 4-6 ** All day Rowing: Head of the Lake Regatta, Seattle
Sat 5 Nov 7:45 am S.A.T. Examinations
Sat 5 Nov Evening Inter-house basketball competition
Fri 11 Nov 10:45am Founders’ Day. Remembrance Day Service, Bunch Centre
Sat 12 Nov 9:30am Parent-Teacher Interviews–Session #2 (Red Saturday)
Tue 22 Nov 1:00-5:00pm PARTY trauma prevention program, Duncan (45 Grade 11s)
Nov 24, 25, 26 Afternoon, eve Senior boys basketball: Saanich Slam tournament (Claremont, Victoria)
Thu 24 Nov 5:30pm American Thanksgiving Dinner
7:30pm A Concert for a Winter’s Eve, Bunch Centre
Fri 25 Nov 2:00pm Parent-Teacher Interviews–Session #3 (especially for U.S. families)
7:30pm A Concert for a Winter’s Eve, Bunch Centre
Sat 26 Nov All day Red Saturday–no classes. Early leave opportunity.
Mon 28 Nov 4pm A Concert for a Winter’s Day (soloists, small groups)
Dec 2-3 Afternoons Brentwood hosts senior boys basketball ISA tournament
Sat 3 Dec 7:45am S.A.T. Examinations
Sat 3 Dec 6pm Snowball Dinner and Dance hosted by the Graduating Class of 2012
Dec 8, 9 ** Later games Senior boys basketball: Cowichan Welcome Back tournament
Dec 9-14 9am Internal Examinations
Wed 14 Dec All day Last day of exams; Christmas luncheon; House clean-up & celebrations.
Thu 15 Dec Early am Fall term ends. Boarders depart for Christmas Vacation
Sat 17 Dec All day Faculty: Report reading day
Dec 26- Jan 4 All day Senior Boys basketball trip to Hawaii
** Please note: the dates for some sports events have been predicted based upon their traditional dates. As the actual dates have
not yet been confirmed, please check the latest School calendar on-line
https://www.brentwood.bc.ca/sds/index.php?next_page=calendar/external_calendar.php for details, or visit:
Island championships: http://www.islandnet.com/~athletic/championsummary.htm
Provincial championships: http://www.bcschoolsports.ca/pages/news.php
WINTER TERM 2012
Sun 8 Jan by 10pm Boarders return from Christmas Vacation
Mon 9 Jan 8:15am Winter term classes begin
Jan 5, 6 Afternoons Senior Boys basketball: Spartan Ram tournament, Victoria
Fri 13 Jan Evening Interhouse Reach for the Top
Sat 14 Jan Evening SPARC Dance
Jan 12, 13, 14 Afternoons Senior Boys basketball: Victoria Police tournament, Victoria
Jan 20, 21 ** All day I.S.A. Junior Boys basketball tournament, Brentwood
Sat 21 Jan Evening Showcase Hockey: Brentwood vs Shawnigan, Kerry Park Arena
Mon 23 Jan 5:30pm SAC hosts Chinese New Year Dinner: Year Of The Dragon
Jan 23–27 9am, 1pm Provincial Examinations (in select subjects)
Jan 27, 28 ** Afternoons Junior Boys basketball North-South Challenge tournament
Jan 27, 28 Afternoons Brentwood hosts Senior Boys Basketball tournament
Sat 28 Jan 7:45am S.A.T. Examinations
Wed 1 Feb All day School Ski Day: Mt. Washington
Fri 3 Feb Evening SPARC sponsors Drug awareness event, part 1, for Grade 10s
Sat 4 Feb Morning SPARC sponsors Drug awareness event, part 2, for Grade 10s
Sat 4 Feb Evening Java Hut sponsored by the SAC, in the Senior Exam Centre
Wed 8 Feb Morning Examination Day for all grades–one mid-year test per grade
Thu 9 Feb Early am Boarders depart on Mid-term Break
Feb 9-14 All day London theatre trip (drama & dance focus)
Feb 9-14 All day School ski trip to Silverstar Mountain (for off-shore students)
Tue 14 Feb by 10pm Boarders return from Mid-term Break
Sat 18 Feb ** All day Rowing: Hungerford Regatta, Shawnigan
Sat 18 Feb 7:30pm Grad 2012 host Valentines Dance
Sun 19 Feb ** Morning Rowing: Head of the Lake Regatta, Shawnigan
Feb 23-25 All day Brentwood hosts Ross Cup ice hockey tournament (Kerry Park Arena)
Feb 24, 25 All day I.S.A. Squash tournament, SMUS, Victoria
Feb 27-Mar 3 7:30pm Brentwood Spring Musical Theatre: Les Miserables (school edition) Killy Theatre
Sat 3 Mar Morning Careers Day: presentations by alumni & parents on career choices
Sat 3 Mar ** All day Rowing: Elk Lake Spring Regatta, Victoria
Thu 8 March All day Last day of regular classes & sports for Winter term
Fri 9 March Early am Boarders depart for Spring Vacation
Sat 10 March 8:30am–6pm Faculty: Report reading day
Spring break Volcanology trip to Hawaii (to be confirmed)
Spring break Art History trip to Italy (to be confirmed)
SPRING TERM 2012
Mon 26 Mar 10pm Boarders return from Spring Vacation
Tue 27 Mar 8:15am Spring term classes begin
Mar 31, Apr 1 ** All day Rowing: Dueling Over A Grand Regatta, Victoria
Fri 6 April Early am Students depart for Easter Break
Mon 9 April 10pm Boarders return from Easter Break
April 12-13 9am, 1pm Provincial examinations: April session
Sat Apr 14 ** All day Rowing: Maple Bay Regatta, Duncan
Apr 18-21 7:30pm Senior Acting Production: to be announced
Apr 20, 21 All day I.S.A. Senior Girls soccer tournament (SMUS, Victoria)
April 17, 18 ** All day Franco Biondo Memorial tennis tournament, Shawnigan
Apr 27-29 All day Brentwood Rowing Regatta. Art exhibition in Ross Centre.
May 3, 4 7:30pm An Evening Of Dance, Bunch Centre
Sat 5 May 7:45am S.A.T. Examinations. Red Saturday–no classes. Early leave opportunity.
May 4-5 All day I.S.A. Junior & Senior tennis tournaments, Brentwood
May 5-6 ** All day Rowing: Opening Day Regatta, Seattle
May 7-18 9am/1pm Advanced Placement exams
May 11, 12 All day I.S.A. Junior Girls soccer tournament at Brentwood
May 11, 12 ** All day Island girls rugby championships at Brentwood
May 12, 13 ** All day Rowing: Shawnigan Lake Regatta
Sat 12 May All day Red Saturday; no classes. Early leave opportunity.
May 14, 15 ** All day Island AA tennis tournament
May 14-17 All day Music Fest Canada–jazz band, Ottawa, ON
May 17-18 9am, 1pm Provincial exams
Fri 18 May Early am Boarders depart for Mid-term Break
Fri 18 May 6:15pm Graduating Class of 2012 Dinner & Dance, Vancouver Convention Centre
May 21, 22 All day Canadian Rowing CRSSA selection camp, Brentwood
Tue 22 May 10pm Boarders return from Mid-term Break
May 24-26 ** All day Provincial tennis tournament
May 24-26 ** All day Provincial senior girls rugby tournament
May 26 7–10:30pm SPARC sponsors Relay For Life event, Duncan
May 26, 30-Jun 2 All day Provincial senior boys rugby championships
May 29-Jun 5 Rowers at Canadian High Schools Rowing Championships, St. Catharines, Ontario
Sat 2 Jun 7:45am S.A.T. Examinations. Red Saturday; no classes. Early leave opportunity.
Thu 7 Jun 2:30pm Interhouse cross-country
Thu 7 Jun 7:30pm Concert for a Summer’s Eve, Bunch Centre
Fri 8 Jun 2:30pm Concert for a Summer’s Afternoon, Bunch Centre
Fri 8 Jun 7:30pm Concert for a Summer’s Eve, Bunch Centre
Sat 9 Jun Afternoon/eve Interhouse track & field; SAC hosts Beach day dance.
Mon 11 Jun 2:30pm Internal Awards Ceremony, Bunch Centre
Jun 11-15 5–7pm Grade barbecues hosted by Head of School
Jun 15–22 9am/1pm Brentwood Internal Examinations–Grades 9-12
Jun 20–29 9am/1pm Provincial Examinations for Grades 12, 11, 10
Fri 22 Jun 12:00pm Internal examinations finish–House cleanup & celebrations
Sat 23 Jun 11:30am Graduation Ceremony and Luncheon in Head of School’s Garden
2:15pm Closing Day Ceremonies. Close of school year at 5pm.
25-28 Jun All day Faculty meetings, report reading, end of year dinner
TENTATIVE MAJOR SCHOOL DATES for Fall 2012 / Winter & Spring 2013
Mon 3 Sept, 2012 by 5pm Orientation Assistants return (evening meeting)
Tue 4 Sept, 2012 10am–3pm NEW students arrive to begin Orientation
Thu 6 Sept, 2012 12 noon–5pm Returning Students arrive back at school
Fri 7 Sept, 2012 8:15am Classes begin for all students
Fri 5 Oct, 2012 1:15pm Thanksgiving Break begins
Mon 8 Oct, 2012 by 10pm Thanksgiving Break ends
Thu 25 Oct, 2012 early am Fall mid-term Break begins
Tue 30 Oct 2012 10pm Fall mid-term Break ends
Thu 13 Dec, 2012 early am Christmas vacation begins
Sun 6 Jan 2013 return by 10pm Boarders return to school
Mon 7 Jan 2013 8:15am Classes begin for all students
The remainder calendar dates for the school year in 2012/2013 has not yet been finalized as we await key dates from the
Ministry of Education (provincial examinations) and the local school district (district vacation times).
Attendance during School Year Performing Arts Events
Parents are respectfully asked to book their travel To reserve a seat for performances, please book on-line at
plans in accordance with the School’s exact holiday http://tgb.brentwood.bc.ca/
periods. Exceptions are hard to justify and must be To make inquiries about specific listed events, please email
approved by the Assistant Head: Campus Life, email@example.com
Calendar Queries or Concerns On Red Saturdays, there are no classes. Some students
Please contact John Garvey, Assistant Head: have Brentwood commitments, including sports teams
Administration. competing in tournaments. Otherwise, weekends with Red
Saturdays are ideal opportunities for weekend leave.
Mid-term breaks and Vacations
Given Brentwoods busy schedule, faculty and staff Web Calendar
also need a break. As the School is unable to host While every effort is made to ensure this Handbook
and supervise students during mid-term breaks and Calendar is accurate, parents, students, faculty & staff are
vacations, parents are asked to make appropriate strongly encouraged to access the Brentwood Calendar on
arrangements for the adult care and supervision of the web https://www.brentwood.bc.ca/ for updates &
their children, when the School is closed. more information, especially on academic, athletic, arts &
Living at School: written for students and of interest to parents
A-Z for Boarders Decorating your dorm
Although this section also applies to day students, Fire and safety regulations are designed to keep you
living away from home is a special challenge. safe. Please cooperate fully and avoid covering or
These pages are especially for boarders. The eight overloading electrical outlets with decorations.
Houses are the cornerstones of the Brentwood Exits must be kept clear, and furniture may not be
village, each with its own traditions and character. moved without the Houseparent’s specific approval.
Boarding provides a unique opportunity for your Please decorate in good taste. Artwork of any kind
personal growth, and lifelong friendships. showing illicit drugs, or explicitly sexual or violent
materials is not permitted and will be confiscated.
You will typically have a new advisor each or every Houseparent and Assistant Houseparent
other year, as advisors are assigned by grade. Your The Houseparent acts in loco parentis, in place of your
advisor will help you choose your programmes, parents. That means he or she wants the best for you.
keep a check on your progress, and help you keep Please remember you are one of fifty or more
in touch with teachers. You will have a group students in his/her care. The Houseparent manages
meeting with your Advisor on Monday, and an all the routines of the House, grants all leave in
opportunity to meet individually during the week. partnership with parents, and keeps a watchful eye.
Advisors are there to help you make the most of He or she may become your most important
your Brentwood experience. influence on campus.
Each House has at least two faculty members living in
Bikes residence: the Houseparent and his/her Assistant
If you bring your bike, make sure you also bring a
who acts as his/her deputy. The House is also home
secure lockable device and your helmet, and carry
for their families. Be considerate, avoiding loud
music audible outside your dorm.
Cars and other vehicles Inspections
You may not bring a car or any kind of motorized
You will be expected to keep your dorm clean and
vehicle to school. A very few senior day students
tidy, to create a comfortable living and effective study
have driving privileges, to facilitate their travel to
space. Prefects inspect before classes from Monday to
and from school only. You must seek your
Friday, with Houseparents, Assistants or guest
Houseparent’s permission before using any form
inspectors on Saturday after the weekly clean-up. A
of transportation, including taxis and buses during
housekeeper is attached to each residence to take care
the School year.
of communal areas.
Community Service Interhouse
Through the Student Activities Council (SAC &
Interhouse events, scheduled and managed by the
SPARC), you can help raise money and volunteer
Assistant Head: Campus Life and the Assistant Head
your time each year to support others less fortunate.
Prefect, are highlights of campus life. The competitive
Computers houses are: Alex/Whittall; Allard/Rogers; Hope/
You may bring your own computer to school and
laptops with appropriate carrying cases and locks
are strongly advised. You must sign and honour
Regular laundry service is provided. You are expected
the School’s acceptable use agreement to access
to change your bed linen each week. Dry cleaning,
Brentwood’s Information Technology Services and
major repairs and alterations of clothing are billed as
extras. You may also wash delicate items in house
Leadership opportunities abound including: - Learning to manage your own money and live within
Student Activities Council (SAC) - House a budget is a major challenge of boarding school.
representatives plus volunteers. Here’s what we recommend: -
SPARC - volunteer peer counsellors Open a joint account in Mill Bay with your
GRAD Committee - Grade 12 representatives parent(s) for on-line money transfers. There are 3
from each House ATM’s within walking distance (Bank of
BEAT (Brentwood Environmental Action Commerce, Royal Bank and Island Savings).
Team) - House stewards Never share your financial passwords.
Sports Captains of all teams Establish and stick to a weekly budget ($15 - $25).
Arts Captains and Studio Assistants Use a debit card whenever possible.
Prefects - appointed in each House Carry minimum cash.
Student Executive Council (SEC) - ex officio Plan for extra expenses for leave and breaks.
Student Council consisting of Head Prefect, Charge school supplies and travel to your school
Assistant Head Prefects (2), House Captains, account. Monitor monthly bills.
and Presidents of the SAC, SPARC, BEAT Never leave cash or credit/debit cards lying
and GRAD. around as a temptation to others.
Theatre production and front of house Keep only small amounts of cash in your lockable
Waterfront and boat house. drawer. Keep the rest in the bank.
Try to write down your expenses to minimize the
Mail “latte factor” (daily spending on treats).
You can mail letters and packages through the
Store. The daily mail list is published at lunch. Passports, Visas, Tickets
You must give these travel documents to your
Manners Houseparent after every break for safekeeping.
Good manners show consideration for others.
At Brentwood, we expect you to: Protecting your Property
Stand up when an adult enters a room. Make a list of the serial numbers, brand names,
Open doors for others. and costs of all expensive items you bring to
Eat with your mouth closed. school such as IPods, cell phones, calculators,
Not to chew gum while talking to others. cameras, bicycles.
Not to chew gum during School programmes. Ensure all expensive items are indelibly engraved
Deposit used gum in garbage. before you leave home.
Listen without interrupting. Look after your own stuff. Find a place for
Respect the learning environment of others. everything and put everything in its place.
Remember the bell is a signal to the teacher, Make sure your property is fully insured. Your
not permission for you, to finish up class. personal property is not covered by the School's
Pick up after yourself. insurance plan.
Take hats off indoors.
Be quiet after lights out so others can sleep. Prefects
Respect cell phone etiquette. Appointed by the Houseparents, prefects are senior
Remove earphones in areas for conversation. student leaders who help manage daily routines and
Say please and thank you. special events in the Houses and on campus. Please
give prefects your full cooperation.
Meals and Snacks
Our Food Services Manager and Executive Chef Prep
plan weekly menus in accordance with sound Prep is short for preparation for class. Prep runs for
nutrition and student preferences – always a two hours Monday to Friday. Prep is individual quiet
challenge! Please let them know if you have any study, completion of assignments, review for tests,
special dietary needs or food allergies, or if you are research, reading, writing, thinking and reflecting
a vegetarian. Limit your spending and time. Prep is an integral part of the academic day.
consumption of junk food!
Safety Tips Typical Weekly Routine
If you want to go for a run, hike or bike ride
off campus, always go with a buddy, carry a Monday to Friday
cell phone, and be back on campus by dusk. 7:00–7:40am Breakfast
Wear bright clothing. Do not wear head- 7:45–8:10am House clean-up and Daily
phones or ear buds in both ears. Inform your Morning Inspection
8:15am Start of Academic classes
houseparent before going.
11:00–11:25am Cookie Break
Cross the highway at the pedestrian light.
Report any suspicious stranger on campus.
2:00–6:00pm Afternoon programmes
Do not bring matches, lighters or candles to 5:30–6:30pm Dinner
school. Do not cover smoke detectors or after dinner–7:15pm Free time
electrical outlets. 7:15pm Students sign into House for
Stay off the docks and the Millennium Trail prep, snacks and social time.
after dark as both can be hazardous. 7:30–9:30pm Prep.
Practise all safety drills and know how to 10:00pm Houses quiet
respond (differently) to fire or earthquake. Overnight–7:00am Students may not leave their
Manage your own risks by being informed and Houses without the direct,
safety conscious. explicit permission of their
The Store carries supplies for academics, arts and Saturday
athletics, toiletries, all school uniform items, and 7:30–8:20am Breakfast
all Brentwood sports clothing. A list of required 8:20–9:15am House clean-up
school supplies is provided with this Handbook. 9:15–10:10am No.1 House Inspections
You may purchase these items at home, or stock 10:15–12:45pm Academic classes
up at the Store before classes start. 12:45pm Lunch
1:30pm Sports begin
Sign In 5:30pm Dinner
Grades 9-11 sign in for breakfast and dinner in the 6:45pm Students check in with House
Cafeteria, and all grades for inspections and prep staff, followed by House and free
in the Houses. We need to know where you are, time.
and sign-ins also encourage you to eat all your 9:30pm Grade 9 return to Houses
meals in the Cafeteria. 10:00pm Grade 10 return to Houses
10:30pm Grade 11 return to Houses
Sleep 11:00pm Grade 12 return to Houses
Brentwood’s schedule is busy. Get enough sleep!
As a mid-week energy boost, there is typically a Sunday
sleep-in on Wednesday, in addition to the From 8:00am Light breakfast available
opportunity to sleep until brunch on Sunday.
Weekends 3:00–3:30pm Afternoon tea
Something fun is organized each weekend by the 5:30–6:30pm Dinner
Houses, GRAD, SAC, SPARC or Interhouse. 6:45pm Students check in with House
Interhouse competitions staff, followed by House and free
Open Houses with themes and food
9:30pm Sign in to Houses
Movies The Houses are kept quiet until 11:00am. Students
House outings or camping trips may attend church or other religious services by
Sunday ski-ing arrangement. Students keep in touch with their
Special events such as the Winter Snowball Houseparent around 11am, 5pm, and 9:40pm.
Concerts and shows in the Bunch Grades 9 and 10 also check in with Duty staff in the
Showcase games cafeteria between 3:00 and 3:30pm.
A Special Relationship Getting to and from School
Day students and their families enjoy a special For safety, convenience and environmental good
relationship with the School. Parents of day sense, day students are strongly encouraged to travel
students are often strong supporters of arts, to and from school using parent car pools or public
athletic and special events. They also invite transportation. Mr. Garvey will contact day families
boarders home for leave, and volunteer to help before the start of each School year to decide whether
out on campus in many ways. Although most of there are sufficient numbers to run a Brentwood bus
the Handbook applies to day students as well as to and from Duncan.
boarders, this page is especially for day students
and their families. Although strongly discouraged, as a convenience to parents,
senior day students may drive to and from school
Absence with their parents’ and the School’s permission,
Your parents must call the General Office before obtained from Mr. Garvey as follows: -
8.15am if you cannot attend class because of 1. Apply for driving permission, with a written letter
illness. To request permission for absence from signed by your parents.
School for a special family commitment, your 2. Sign a contract which specifies the conditions
parents must contact Assistant Head: under which you may drive to school.
Administration, John Garvey, well ahead of time. 3. Register the make, colour and licence number of
the vehicle being used.
You must sign in personally each morning, 4. Park only in the space designated by Mr. Garvey.
Monday to Friday at the General Office. On 5. Drive yourself and any designated day student
Saturday morning, you sign in at the House. passengers to and from school only. Designated
Saturday inspection, classes, sports and special full day student passengers must register their letters
School events are part of the school week. You of permission from both their own parents and
must attend them all. If you have not signed in by those of the day student driver.
the beginning of classes, your family will be 6. If you wish to drive for any other school related
contacted by phone. Please be aware that repeated purpose (e.g. driving to a sports fixture), you must
absences are unacceptable and may result in the have specific permission each time.
loss of your day student place. 7. Never be tempted to use your car to bring in
illegal substances. You risk dismissal if you do.
Boarders sign into the House at 7:15pm. If you Getting involved in the House
plan to be on campus after that time: - You are encouraged to become involved as fully as
You must have your parents’ and possible in all aspects of the House and School. You
Houseparent’s permission. Parents are asked are most welcome to House and School social events.
to email or call. In turn, you are expected to assume your share of
responsibility for the smooth running of your House.
You must sign in like a boarder and stay for
Do not think of the House just as a place to change
the whole of prep. Your parents would pick
or leave your stuff. Please recognize that being
you up from the House at 9:30pm.
attached to a boarding house as a day student is a
At your parents’ request to the Houseparent, privilege. Communicating with your parents and
and with your Houseparent’s permission, you Houseparent is always a challenge, but remember that
may stay overnight on occasion for a special it is your responsibility to keep them and yourself
event. Please bring your own bedding and informed of what’s happening!
expect to sleep on a couch!
Day students intending to travel outside Canada are
reminded of the need for a valid passport.
provide written permission to the Houseparent.
Leave from Campus Parents are asked to complete the “Boarding Students
Identification of Host Families” form, to facilitate
Definitions anticipated arrangements.
Leave refers to a period when a boarder is permit-
ted to leave campus for a scheduled short break To request Weekend Leave, parents should contact
such as Thanksgiving and Easter, or in an ad hoc the Houseparent by verified email by Wednesday
arrangement for a defined period of time. Leave is before the weekend. If the student is not taking leave
requested and approved by parents or guardians in home, the adult hosts must also contact the House-
partnership with the Houseparent or Assistant parent. Parents may request leave to older siblings for
Houseparent. Mid-term breaks and vacations, when their own child only.
the School is closed to give the Houseparents a Students may not change leave and/or transportation
holiday, also constitute leave. Leave begins at the arrangements approved by parents and Houseparents,
time the student is no longer using School trans- without specific approval by both, except in a
portation or under the care of a School employee. situation deemed an emergency by either. After any
leave, students should be back on campus no later
Parent Leave than 10pm, unless international travel arrangements
Enables boarders to spend free time, for example,
make that timing unfeasible.
to have dinner off campus, with parents or any
adult authorized in writing by parents. The Parent Approval of Leave
Houseparent must be informed in advance before It is important for parents to understand the
a student leaves campus. difference between Leave and School supervised trips
or activities off campus.
Leave may be requested by parents to Houseparents The School cannot, and does not, assume
at any time to support special family occasions or responsibility for students during Leave. Once the
for compassionate reasons. student leaves the care of School employees and/or
travels independently of School transportation, the
Senior Leave School cannot monitor student behaviour or manage
Unchaperoned leave by public transport on student safety.
Sundays after October mid-term for Grade 12s
only. This leave will be granted by the House- The School does expect, however, that Leave will be
parent provided the student is in good standing. entrusted to responsible adult hosts, and does not
Parent permission is assumed, unless parents approve the unchaperoned use of any accommo-
withdraw this privilege through the Houseparent. dation by students on leave. Understanding family
needs, Houseparents will endorse Leave to young
Weekend Leave adult older siblings for the younger sibling(s) only,
Runs after classes, sports and other School but not for non family members. With parental
commitments on Saturday afternoon until Sunday approval, the School will also help arrange
evening, typically to enable boarders to visit family appropriate, independent travel and accommodation
and friends in the area. The best weekends to take to enable Grade 12 students to attend university
weekend leave are those with a 'Red Saturday', interviews, in Canada, the US and overseas.
(without classes); see Calendar. To support our Parents of boarders need to assess the risks and benefits
vibrant boarding experience, we recommend of any kind of Leave. Parents should ask questions of
limiting weekend leave to one before and one after the adult hosts to whom they are entrusting their
mid-term each term, although this may be child’s care. If concerned or doubtful about any
increased at parent request. particular situation, as with any parental decision,
parents have the right to decline. While Houseparents
Process for Arranging Leave may advise parents of the appropriateness of any
Parents work closely with Houseparents in making leave, the final decision, particularly with respect to
arrangements for boarding students when they safety, levels of supervision, and proposed activities
take leave. Except for Senior Leave, parents must rests with parents.
Responsibilities of Host Parents Our travel coordinator, Diane Southern
The School supports, appreciates and encourages firstname.lastname@example.org can arrange all reservations
opportunities for boarders to enjoy leave time for air, bus and ferry transportation, including drop-
spent in family homes off-campus. In particular, off and pick-up at local terminals, with parental
the School and parents living some distance from approval.
campus very much appreciate those families who If alternate plans are made, parents are asked to
generously accommodate boarders during shorter notify the Travel Office as soon as possible.
breaks, such as Thanksgiving and Easter. In
addition, both boarders and day students may be Students may be picked up and returned to School by
invited to social gatherings in the area of the their parents, older siblings, or by adult hosts approved
School at the homes of day student families. In by parents in writing.
the vast majority of cases, such social Day students are not permitted to drive boarders to
opportunities have proved positive and
and from leave. Boarders are not permitted at any
memorable for all concerned.
time to have access to a car while at School.
Parent hosts are reminded that in all cases,
Transportation preference for scheduled breaks can
however, they assume a duty of care for their
be indicated by parents in the Opening of Year travel
guests. Thus, in advance of parental approval of
Leave, both sets of parents – those of the student
guest(s) and of the host family – should Travel Documents and Study Permits
communicate clearly and openly regarding the Parents must ensure that all travel documents
activities, level of supervision, kind of accompanying their child(ren) are valid. Travel
transportation provided, and other issues that may document requirements vary depending on both the
be of concern. destination country and the student’s country of
The duty of care that hosts assume includes, at a origin. The rules are also subject to change by
minimum, responsible adult supervision of governments. The process for obtaining documents
student guests, to ensure their safety and law- can be complicated and lengthy. Please plan ahead!
abiding behaviour. Hosts also assume potential
Canadian students intending to travel to other
liability for any avoidable or deliberate harm to a
countries, including the USA, must have a valid
student guest at the host’s home or while in the
passport. Other travel documentation may be
required depending upon the destination. Parents
The host accepts that the duty of care, in all its should consult the Citizenship and Immigration
variances, is transferred from the School to the Canada website for the most current information.
host during the period of leave and takes full
responsibility for a boarding student until he/she
returns to the School. Non-Canadian students must travel with, at a
minimum, a valid passport and a valid Canadian
Transportation Study Permit, available from the nearest Canadian
For travel to and from the School major breaks Consulate or Embassy. As Canadian Study Permits
and when requesting leave, parents should clearly are issued only for the duration of the passport,
indicate the preferred means of transportation for please ensure the passport is valid for at least one
their son/daughter. As much as reasonably year.
possible, the School will assist with arrangements.
Once they have received their letters of enrollment,
School transport, at reasonable rates, will be upon arrival in September, non-Canadian students
provided at the regularly scheduled student travelling to and from the School should also carry
departure times to connect to ferries and airports. that document with them whenever crossing the
School transport may not be available to border. Depending on citizenship or country of
accommodate early departures, late returns or residence, students may need a temporary resident
individual travel plans, and, if available, will be visa as well as a Study Permit.
charged at cost.
Classes & Lunch, Thursday / Saturday After Lunch Monday to Friday
Brentwood athletic, arts or House clothing much
Girls No. 1 Uniform preferred. Smart casual is acceptable.
Mackenzie kilt (no shorter than 2” above knee)*
Brentwood crested black blazer* Theatre Dress
White long sleeve blouse* Girls: Dress, coordinated skirt/ pants and a top.
Mackenzie tartan tie* Boys: Shirt & tie, dress pants. Optional jacket.
Black tights or knee socks
Black leather flat dress shoes (suede, loafers, sling- Weekends (after Saturday sport)
back, ballet, platform style, heels, and boots are Smart casual.
Brentwood black sweater or red vest* optional Travel, Leave and Vacations
Smart casual with rain jacket typically required.
Boys No. 1 Uniform
Brentwood grey dress pants* and black belt Travel with School teams
Brentwood crested black blazer* Full Brentwood track suit or School uniform with
White long-sleeved dress shirt sweater.
Brentwood College School tie*
Black socks Dress in the Dining Room
Black leather (not suede) dress shoes In consideration for others, students must present
Brentwood black school sweater* optional themselves in a clean and orderly fashion at every
* All asterisked items must be purchased at the meal. No shirt, no shoes, no service!
Although some minor, tasteful colour changes may be
Classes & Lunch acceptable, students are expected to maintain their
Monday Tuesday, Wednesday, Friday hair in a way that meets standards acceptable to the
Girls No. 1 Uniform or Classwear School. Boys must be clean-shaven.
Brentwood black dress pants, available only
through the school store, with white blouse or
Hats may not be worn inside at any time.
Brentwood golf shirt and a Brentwood red vest. Jewelry
Brentwood sweater may be worn as an alternative
Jewelry is discouraged, particularly with School wear.
in cold weather.
Boys are not permitted to wear earrings at any time.
or Body piercings, including tongue and nose, are
Mackenzie kilt, white blouse with short, ¾ length strictly forbidden, with the exception of pierced
or long sleeves and a Brentwood red vest. earrings for girls. Students will be asked to remove
Brentwood sweater may be worn as an alternative body jewelry during term.
in cold weather. Mackenzie tartan or House tie
optional.* Brentwood uniform and classwear are to be
worn with pride, and must not be combined
Boys No. 1 Uniform or Classwear with other items.
Grey dress pants & black belt, with a Brentwood Student dress at all times must be clean, in good
golf shirt, black shoes & socks. Brentwood sweater repair, and considered by staff to be appropriate
may also be worn in cold weather. for the occasion and in good taste.
or Oversized or revealing clothing, or extremes of
Grey dress pants and black belt, with white long fashion or style are not acceptable at any time.
sleeved shirt and a House/School tie. Brentwood
sweater or long sleeved shell may also be worn in
What to bring / buy
All girls must own in good condition Bedding, Linen and Household
Black Brentwood crested blazer* 2 sets of twin fitted sheets to fit a 75" x 39" /
Brentwood waterproof jacket* 191cm x 99cm mattress
Mackenzie tartan kilt* 2 pillow cases (pillows provided by School)
Mackenzie tartan tie* 4 bath towels
Brentwood School sweater* 2 hand towels
Brentwood red vest* 2 face cloths
Brentwood black dress pants* 1 comforter & 2 cover slips
White #1 long sleeve blouse (2 minimum)* 1 toilet bag / shaving kit
White #1 short sleeve blouse (1 minimum)* Shoe cleaning equipment
Black tights or knee socks (6 minimum)* 1 study desk lamp
Black leather dress shoes (no heels) 1 mug, bowl and spoon for use in House kitchen
Brentwood track suit* 1 small lockable metal security box for valuables
Brentwood T-shirt (2 minimum)* (must be stored in lockable drawer provided to each
Brentwood golf shirt (1 minimum)* student in each dorm)
Brentwood black shorts* Family photos, personal memorabilia, posters
Competitive House T-shirt* Urgent medications, e.g. epi-pen EpiPen®
Indoor (non-marking) runners Prescription glasses & prescription(s)
Outdoor runners Flashlight and batteries
White sports socks (6 pairs minimum)
What not to wear
All boys must own in good condition Extremes of fashion and style
Black Brentwood crested blazer* Oversized or revealing clothing and cut offs
Brentwood waterproof jacket* T-shirts with logos oversized or in poor taste
Grey dress pants (2 minimum)* Clothes in poor condition
Brentwood School tie*
Brentwood School sweater or School shell* What not to bring
White #1 long sleeve shirt (3 minimum)* Uninsured valuables and unlabelled personal property
Black dress socks (6 minimum) Artwork of any kind showing illicit drugs, or explicitly
Black leather belt sexual or violent materials
Black leather dress shoes Appliances such as toasters, popcorn makers, kettles.
Brentwood track suit* A small, shared fridge is permissible.
Brentwood T-shirt (2 minimum)* Televisions or entertainment centres
Brentwood golf shirt (1 minimum)* Expensive jewelry
Brentwood black shorts* Bikes without a full locking device and a helmet
Competitive House T-shirt* Skateboards without full protective gear
Indoor (non-marking) runners Too much stuff - you will be sharing a dorm!
Labelling personal clothing
White sports socks (6 pairs minimum)
Before School, please label all footwear, underwear
Personal Clothing & other personal items (except clothing)
1 pair house slippers permanently. Socks and underwear will not be
1 bathrobe labelled by our laundry, as they are washed in net
nightwear bags supplied in September. Other items of clothing
1 swimsuit should be labelled temporarily–a laundry marker on
casual clothes, including sweaters, tops, cotton the clothing label would do. As each item of
pants and dress shorts for warm weather clothing (except socks and underwear) goes to be
theatre dress (see page 21) washed, it will be permanently named by our
laundry staff, using labels which withstand frequent
washing and dry-cleaning.
What to bring / buy
Protecting Personal Property
Ensure all expensive items are indelibly engraved before you leave home.
Maintain a list of the serial numbers, brand names, and costs of all expensive items brought to School such as
stereo, IPod, computer, laptop, cell phone, calculator, camera, bicycle, fridge, sports equipment (e.g. snowboard).
Arrange full coverage under your family insurance plan for all expensive items. Students' personal effects are
not covered by the School's insurance plan.
Use the lock drawers provided in each dorm, and deposit sums over $20 in the bank or with the Houseparent.
At the end of each School year take all your personal property home, or, if returning in September, make
specific arrangements with your Houseparent for storage, if available. Any personal affects unaccounted for will
be retained for two weeks only, and then donated to charity, or when appropriate (for example, School
clothing) retained for students in financial need.
During Orientation, we schedule time for students to purchase all required uniform items. After clothing has been
purchased, it is taken directly to our laundry service for alterations and labelling, before being returned to students.
During the first few days of school, while the laundry staff are altering and labelling clothing items, students are
expected to wear smart casual clothing (no jeans) to classes. We provide a named laundry bag for each student.
School Supplies: Computers:
Students may purchase these items before arriving in Laptop computers are much preferred over desktops.
September or stock up at the School Store before Laptop computer (wireless capabilities)
classes start. Students need purchase initial Carrying case for laptop
requirements only as school supplies are available in Lockable device to secure laptop on desk
the School Store throughout the year.
Items Required by All Grades: Cell phones and other such devices cannot be used in
1 binder and paper per course (6 courses) place of a calculator.
A set of dividers for each binder
Mathematics 9: Any standard scientific calculator.
3 HB pencils and an eraser
The School Store stocks the Sharp EL-513V ($17.20).
3 blue or black pens and 1 red pen
As graphics calculator will not be permitted during
tests, we recommend you wait until Grade 10 before
1 ruler (12"/30cm)
purchasing the Texas Instrument TI-84plus.
1 pencil case
Mathematics 10, 11, 12: All instruction for the senior
Pocket Oxford dictionary (or equivalent)
Math classes are currently based on the Texas
Homework diary (will be issued to Grades 9/10)
Sturdy school bag (consider laptop provision)
Additional Items for Strathcona Grade 9: Additional Items for Bamfield Grade 10:
High rubber waterproof boots
Rain jacket, rain pants and rain hat (essential)
Sport type sandals
Rain jacket and rain pants (essential)
Small day pack (waterproof)
Flashlight & batteries
Small day pack (waterproof)
Plastic gloves (for sorting through dredge material)
Flashlight & batteries
Comfortable casual clothes
Bathing suit & beach towel
Comfortable casual clothes
Items for Bamfield Biology 12AP:
As above, plus bathing suit & beach towel
Health & Counselling
Maeda Health Centre Medication
The Maeda Health Centre, adjacent to the Parents of any student requiring any kind of
Woodward Sportsplex, contains consultation, medication must notify the Nurse. All medical
counselling and treatment rooms, and separate male prescriptions must be filled through the Health
and female accommodation for the observation and Centre. All medications must be kept in the Health
care of students who are unwell. Centre, unless the Nurse authorizes otherwise.
Nursing Medical Information Form
Our trained nurses are on call for confidential Parents must ensure that the Health History and
advice to students and House staff 24 hours a day, Medical Information Form is fully completed and
with daily office hours in the Health Centre. The returned to the School before the beginning of each
nursing team, headed by Donna Decker, acting in school year disclosing all information relevant to a
close consultation with the School Physician, is student’s care.
responsible for the day-to-day health of the students.
Physician The School promotes healthy lifestyle choices
Dr. Decker holds regular clinics at the Health through fostering personal responsibility within a
Centre. Emergency services are provided on a supportive community. In addition to health
"house-call" basis to the School. Hospital service is education on nutrition, fitness, communicable
readily available at the Cowichan District Hospital diseases, including STDs, and substance abuse,
in Duncan, and at hospitals in Victoria. Specialists resources are freely available through the Health
are available as required. Centre, Health and Wellness Office, SPARC, the
Houses, and the Library.
A physiotherapist is available on site, twice weekly Counselling
on sports afternoons, for individual referrals as well Students may raise any health related or personal
as overseeing our rehab. programme (the process for issue at any time in confidence by speaking to any of
return to sport after injury). Referral to outside the Nurses, the Doctor, or the Health and Wellness
services is also available. Counsellor. Initial consultation and short term
counselling is freely available. Any student needing
Laboratory and X-ray extended individual therapeutic counselling, for
Laboratory and standard X-ray services are situated example for anger management or an eating disorder,
in the Mill Bay Plaza. Full radiology services are will usually be referred to an external private
located in Duncan and Victoria. specialist, after full consultation with the family.
Medical and Dental Appointments Immunization
Medical and special dental appointments should be Full immunization for all communicable childhood
made through the nurse who arranges for Medical diseases is highly recommended before a student is
Leave from School, if necessary. Regular dental enrolled. The dates of the student’s previous
appointments with family dentists should be immunizations and their record of diseases must be
scheduled by parents during vacations. recorded on the Health History and Medical
Information Form. The current immunization
Optical status of each student is reviewed by the Head
Students who wear glasses should bring two pairs to Nurse, who will contact parents if further
school, one pair for use, and the other, with a immunization is recommended. The School has
prescription, to be left with the nurse. also established an immunization programme with
parent approved immunizations provided at cost.
Residents of British Columbia There are several advantages to this alternative.
must be covered for medical treatment by the BC There is no three-month waiting period, it is less
Medical Services Plan or private insurance arranged expensive than BC Medical on a monthly basis yet
by their parents. All medical offices will require a the benefits are more comprehensive. The Johnson
student's personal health care number. Fu plan provides worldwide coverage except in the
country of origin. In other words, the student is
Residents of other Canadian provinces covered while travelling but not when they get
Under a reciprocal agreement, qualified students home.
from all Canadian provinces (except Quebec) are
eligible to receive benefits covered by their own Accident Insurance Plan
provincial medical plan while attending the School.
Doctor and hospital services will submit billing for Canadian Citizens and Residents
medical treatment directly to your provincial plan. Accident Insurance has been arranged with
All medical offices will require a student's personal Industrial Alliance for Residents of Canada and
health care number. Canadians domiciled overseas. The plan covers all
accidents, twenty-four hours per day, including
Canadian students living abroad School breaks and summer vacations. This Student
New Students: Canadian students domiciled Accident Insurance policy does not replace coverage
outside Canada are eligible to receive benefits under under Canadian Provincial medical plans; qualified
the BC Medical Services Plan following a statutory Canadian families should maintain such insurance.
waiting period of three months after the students The insurer will pay the expense actually incurred,
are first enrolled. Parents should, therefore, arrange less the amount allowed by any provincial health
private medical coverage for their son/daughter to care plan, up to a maximum, which depends on the
cover the first three months of the student's first nature of the injury, for physician’s fees, emergency
year at Brentwood; alternatively, Brentwood would services of a dentist or dental surgeon, hospital
be pleased to purchase, on your behalf, coverage for expenses, x-ray and laboratory charges.
this three-month period. Thereafter, the BC
Medical Services Plan, under your instruction, will Non-Canadians
come into effect and will be billed. For non-Canadian citizens and non-residents of
Canada, accident insurance has been arranged with
Re-Enrolling Students: Re-enrolling students Citidal. The plan covers all accidents, twenty-four
already on the BC Medical Plan are on a hours per day, every day while the School is in
continuous twelve-month coverage. They are session. This Accident Insurance policy does not
immediately covered by BC Medical on their return replace coverage under a Canadian Medical Plan or
to Brentwood. The annual Medical Services Plan of under an alternate private medical plan. The insurer
BC fee will be charged to your account on a will pay the expense actually incurred, less the
monthly basis. amount allowed by any provincial health care or
private medical plan, up to a maximum, which
Non-Canadians on a Study Permit depends on the nature of the injury, to cover
A non-Canadian student living abroad and entering physician’s fees, emergency services of a dentist or
Canada on a Study Permit has two options: - dental surgeon, hospital expenses, x-ray and
laboratory services charges.
1. Register for coverage under the BC Medical
Services Plan after a statutory three month For answers to any questions on Medical Coverage
waiting period as outlined above. or for specific details on Insurance Policies please
2. Register for medical coverage through Johnson contact Joan May (email@example.com).
Fu Insurance Agency Inc.
All families are advised to carry extended medical coverage
for expenses not included under the aforementioned plans.
Academic Curriculum and Electives AP courses offered at Brentwood
Because of the wide range of university pre- English Language, English Literature, French
requisites, the School makes every effort to create a Language, Spanish Language, Biology, Chemistry,
timetable to suit the individual needs of students in Physics, Calculus, Art History, Psychology,
the senior grades. Programming for Grades 11/12 is Economics, Environmental Science, Comparative
handled through the Director of University Government and Politics, Human Geography,
Counselling and the Advisors. Courses at each Computer Science, Studio Art, and Music Theory.
grade level, including Advanced Placement (AP)
courses, are as follows: Agendas
Agendas are distributed in September to Grades 9
Grade 9: English, French or Spanish, Mathematics, and 10 to help students learn to manage their time.
Social Studies, Science, 21st Century Studies, Health Agendas must be brought to every class.
Grade 10: English, French or Spanish or Academic evaluation of students is a continuing
Mandarin, Social Studies, Mathematics, Science, process through regular unit testing and grading of
Planning assignments. Each half term, marks, effort ratings
plus 1 of: Marketing 11, Global Studies 11, Science and attitudinal comments for each student are
and Ethics 11, Art History 11, Music collected and reviewed by the Head of School, the
Theory, Geology 12. Director of Academics and the faculty. This process
Grade 11: English, French or Spanish or alerts both teachers and students to any problems,
Mandarin, Social Studies, Mathematics. and take appropriate action.
plus 1 of: Physics 11, Chemistry 11, Biology 11
plus 1 of: a second science, Geography 12, Art
Students requiring additional help in managing
History 12, Entrepreneurship 12, Science
their independent work are put “on the book” by
and Ethics 11, Geology 12, Comparative
the Director of Academics, to ensure daily
Government and Politics 12, Marketing
monitoring of assignments by teachers.
11, Music Theory, Studio Art.
Grade 12: English 12 or English Literature 12. Classes
Plus 4 or 5 of: French 12, Spanish 12, Mathematics 12 Academic classes are scheduled on six mornings
or 11, Geography 12, World History (Monday–Saturday). Class sizes are relatively small,
12, Physics 11 or 12, Chemistry 11 or and in subjects where it is advantageous to do so,
12, Biology 11 or 12, Geology 12, students are grouped (set) by ability.
Entrepreneurship 12, Financial Commendation
Accounting 12, Human Geography 12. Students are expected to reach achievement levels
Advanced Placement (AP) that reflect their best in terms of ability, attitude,
AP, administered by the College Board in and effort. Superior effort is rewarded through
Princeton, New Jersey, offers senior students the Academic Commendation every half-term.
opportunity to demonstrate college-level Colours
achievement. The examinations, held in May, are In addition to individual subject prizes awarded at
graded on a five-point scale: from 5, indicating the the end of the year, superior achievement, together
student is "extremely well qualified" in that subject with a sound academic attitude, is recognized by the
at a first year college level to 1, the low point on the awarding of Academic Colours in each grade.
scale. Over 1,000 post-secondary institutions in the
U.S.A. and Canada grant advanced placement (into Examinations
a second year course) and credit (for the first year Formal mid-year and final examinations are held in
course), or one of these, to students with AP December and June, in addition to AP exams in
examination grades of 3 or higher. May. Class tests are held regularly each term.
Extra Help Post-Secondary Planning Year in outline
Extra study time is arranged for students who are Parents and senior students should check the University
not maintaining adequate academic progress. Counselling site on the Intranet and attached to
Topical help in individual subjects is readily Brentwood Ahead weekly for important information and
available from subject teachers. If regular one-to-one application deadlines.
tuition is required this can be arranged through the
Department Head and Director of Academics, at an Summer
additional cost. • Visit universities and do SAT prep.
Key Learning Style Differences September
• Meeting with all Grade 11 and 12 students and
Students with diagnosed learning style differences
advisors to confirm academic programmes.
will be monitored in our KEY Centre, and
• Meeting with Grade 12s to explain process of
accommodated with extra time or a special setting
post-secondary school planning and application.
for major examinations, as recommended by their
Individual Education Plans. There is an additional October / November
monthly fee for this extra service. Individual • Meetings with each Grade 12 to discuss and
tutorials for specialized support in mathematics, establish post-secondary plans.
reading comprehension, writing and study skills are
also billed as an extra. Specialized testing may be October Mid-Term
arranged through referral to a BC Registered • Another good time to visit universities.
Psychologist whose report is necessary for any
accommodation to be allowed by the BC Ministry October to December
of Education or the College Board. • SAT Reasoning and, if required, SAT Subject
tests for students planning to attend American
Students are expected to present their own work, • PSAT for Grade 10s and 11s interested in U.S.
citing references and using quotations as appropriate.
Plagiarism is copying the work and words of others December
and presenting them as one's own. Such academic • Status report on post-secondary applications go
dishonesty is unacceptable and will, on detection, out to parents of Grade 12s.
result in significant penalties. September to March
• Visits to Brentwood by North American,
Reports Australian and British university and college
Interim reports are provided only for NEW students
and their parents at mid-term of the first term.
Comprehensive reports for ALL students and their April / May / June
parents are provided at the end of every term. These • Academic programming of Grade 11 into Grade
reports include written comments and marks on 12, and Grade 10 into Grade 11.
academic subjects, and comments on the student’s • Individual meetings with Grade 11s to discuss
athletics, arts and citizenship. Grade 12 programmes and post-secondary plans.
• May 1 is the common reply date for U.S.; all
University Counselling admitted students must commit to one school.
In addition to regular group meetings on major • Letters to parents of Grade 11s and 10s regarding
topics concerning post-secondary planning, students following year's academic programmes.
in Grades 11 and 12 sign up to meet individually
with Mr. Pennells, Mr. Rodrigues and Mrs. Coull. May / June
Mr. Zenker visits ten times a year to work • Web registration for first year courses for some
specifically with students applying to U.S. colleges Canadian universities.
and universities. The University Counselling • Payment of deposits for course registration and
Department manages all aspects of applying for student housing.
university entrance, including SAT registration.
The development of personal fitness, teamwork, Rowing is an all year sport offered at all levels on
sportsmanlike attitudes, the pursuit of athletic Arts afternoons, so that students may row in
excellence, and a love of sport are key aims of addition to other sports offered by term. Learn to
Brentwood athletics, with team sports emphasized row is offered as a third term sport.
for Grade 9-10 in the first term. Every student
registers in one sport each term. Tours
Each year, our major sports coordinate to offer the
Term 1 Sports (subject to change) chance for our athletes to travel to different parts of
Rugby (boys) Canada and internationally. Recent tours (in rugby,
Soccer (senior boys) rowing, volleyball, field hockey, basketball) have
Field Hockey (girls) visited Ontario, Washington, Hawaii, California,
Volleyball (girls) England, Scotland, France, U.S.A. and Australia.
Tennis Awards and Colours
Basketball pre-season training In addition to trophies for success in individual and
Outdoor Pursuits: kayaking, hiking, camping team competition, the School recognizes athletic
Cross-country Running excellence in terms of performance, attitude, and
Sailing sportsmanship through the awarding of Athletic
Rowing* Colours, and exceptional service to a sport through
Service Awards. As a suspension from School for
Term 2 Sports (subject to change) the violation of a major School rule can jeopardize
Soccer (girls, junior boys) training and competition for other students, the
Basketball award of colours may be withheld.
Ice Hockey Prevention of Sports-Related Injury
Cross-country Running Please refer to detailed information in the
Lifesaving and Swimming Informed Consent section. Eye guards must be
Outdoor Pursuits: kayaking, hiking, camping worn for squash. Students playing contact sports
Tennis (team training) must wear mouth guards. To reduce the risk of head
Rugby (girls, senior boys) injury, students must wear helmets when they are
Field Hockey (girls) cycling and rollerblading. Students who skateboard
Volleyball (girls) must wear protective equipment. Unsafe use of
Aerobics and fitness recreational equipment will result in confiscation.
Term 3 Sports (subject to change) Many sports include a weight training component
Soccer (girls, junior boys) for building strength and endurance. Before using
Tennis specialized equipment in the Gymnasium and the
Golf High Performance Centre, students must complete
Rugby (girls, senior boys) mandatory orientation and instruction sessions
Sailing designated by the Strength Training and
Squash Conditioning Coach.
Outdoor Pursuits SwimTest
Rowing* All students entering the School should have basic
water survival skills, which they must demonstrate
to the Director of Athletics or his named designate
before participating in any water based sport.
Philosophy Arts offered by year (subject to change)
Cultural enrichment, skills development and
creative self-expression are major aims of the arts
Art Foundation 9-12
programme. Through studio work, classes, and
Drawing and Painting 10-12
special arts events, students are educated both as
Studio Art 12 AP
artists and as an audience. Special performing arts
Art Portfolio 11-12
events to which the whole school and the public are
cordially invited are held every term. Changing
Traditional Photography 10-12
displays of student artwork are showcased in the Art
Digital Photography 10-12
Gallery and throughout the School.
Scheduling Digital Video (by invitation 11, 12)
Arts are timetabled three afternoons a week on Modern Video 10-12
Monday, Wednesday and Friday, and run all year. Photojournalism (by invitation 11, 12)
Rowing is also scheduled on arts afternoons. Yearbook 11-12
3D Sculpture 10-12
Students in Grades 9 or 10 must enrol in at least Computer Assisted Drafting and Design 9-12
one Arts course and in EITHER a second Arts
course or rowing. Performing Arts
Debating and Public Speaking 9-12
Students in Grades 11 and 12 must enrol in: Drama 9-11
two Arts courses or Acting 12
one Arts course and Rowing or Musical Theatre 10-12
one Performing Arts course and athletic Dance 9-12
training by invitation or Choreography 11-12
two Visual Arts and training by invitation Concert Choir 9-12 (by audition)
Vocal Jazz Ensemble 10-12 (by audition)
Each student programme will likely involve a Pops Orchestra 9-12
minimum of six hours each week. For some Jazz Band/Combo 10-12
programmes, special public performances and major Rock Band 9-12
productions, additional practice and/or rehearsal Music Theory AP
time will be required.
Private Lessons Theatre Production 10-12
Private music lessons (in piano, voice, guitar, Audio Engineering 10-12
strings, brass and wind instruments) are available by Creative Science and Engineering 9-10
arrangement, on an individual schedule, and at
extra cost. Students must commit to a whole year of Awards and Colours
instruction, and regular practice. In addition to prizes for outstanding achievement,
the School recognizes excellence in Arts in terms of
Theatre performance, attitude and commitment through the
The Bunch Centre for Performing Arts offers awarding of Arts Colours at each grade level.
outstanding opportunities for students to perform, Exceptional contribution through service is
contribute backstage, and learn varying protocols as acknowledged by Service Awards. As a suspension
members of an audience. Students attend or from School for the violation of a major School rule
participate in all major shows as part of their arts can jeopardize rehearsals and performances for
commitment throughout the year. other students, the award of colours may be
Upon enrolment, we assume that parents and Honesty and Ethics
students fully support our rules. Before the start of The following constitute unacceptable conduct:
each year, every student, supported by his/her lying
parents, is expected to sign and submit the theft of any kind, including shoplifting
Statement of Personal Responsibility. academic plagiarism (presenting another person's
Family attitudes and discussion on the importance work as one's own)
of honesty and integrity, and the risks associated cheating (in prep, tests, exams or sports)
with drug and alcohol use are of paramount computer theft and interference (e.g. obtaining
importance in creating an effective partnership unauthorized access to staff or student files;
between your home and our School. changing, damaging, or stealing the computer
files of other students or staff)
All rules should be understood and followed in fraud (e.g. use of falsified identification)
spirit as well as in letter. School rules apply when the use of profanity, offensive or hateful language
when a student is under the jurisdiction of the in violation of our Principles of Community, in
School, including all school trips and tours. any form of communication.
Although students are no longer under School Possession and/or distribution of pornography.
jurisdiction when travelling, independently of
Brentwood staff, on leave to and from campus all While each case will be dealt with individually,
School rules and outcomes remain in effect to action will include, at a minimum, reparations for
promote safe, responsible, considerate conduct en damaged or lost property, and a personal statement
route, and unimpaired arrival at one’s destination. of apology to those affected. Response to serious
offences may include suspension, community
When School authorities are made aware that a service, the possibility of immediate dismissal from
School rule has been violated, due process ensues, the School, and legal action.
and parents are contacted as soon as is possible.
The School's disciplinary response to breaches of
Verbal or Physical Intimidation
conduct will include, whenever possible and In accordance with our Principles of Community
appropriate, the positive, constructive elements of and the School’s harassment policy, verbal or
community service and counselling. Learning from physical intimidation or harassment of others will
one's mistakes is vitally important. not be tolerated, and may result in suspension or
dismissal. Brentwood is committed to providing a
Timely pro-active intervention may pre-empt fully supportive environment for all students. It was
breaches of School rules which, having occurred, “just a joke” is not a defence.
would lead to disciplinary action. Therefore, a
student who comes forward, unimpaired, asking for Safety and Security
help to overcome a problem with substance abuse Any behaviour which puts the safety and security of
will be supported without fear of dismissal, anyone at risk will not be tolerated. Violation of this
provided he/she agrees to and follows an regulation will result in at least suspension, if not
appropriate course of action, including a zero immediate dismissal.
tolerance contract and counselling, as necessary.
The student’s family, the Head of School, the Smoking/Tobacco Products
Houseparent and the School Health Centre will Brentwood College is a smoke free environment.
always be involved to provide support and guidance. Students should arrive in September nicotine free,
Parents should also feel free to bring forward any as they are not permitted to use tobacco. Those who
issue of concern with respect to their own child or do will face a combination of discipline, education,
to the well-being of the community. Any student and, where necessary, medical support, and their
may also seek help on behalf of a friend to prevent a parents will always be contacted. Students who
breach of discipline. disregard this rule may be suspended or dismissed.
Drugs and Alcohol
The School will always endeavour to make our The suspension will be served at the student's
community free of the presence of illegal drugs, and home or at school, at the discretion of the
the illegal use of alcohol by students. Head of School. The student will also be
required to participate in educational
Any student facilitating the traffic of drugs or
counselling defined by the School.
alcohol into the school for other students will
face the probability of immediate dismissal for Any further violation of the alcohol
at least the remainder of the school year. regulation may lead to immediate dismissal
for at least the balance of the school year,
No student may sell, traffic, purchase, possess or
with any offence occurring in the third term
use illegal drugs while under the jurisdiction of
possibly delaying consideration for re-
the School, and when travelling to and from
admission until January (if educationally
leave. Violation of this regulation on investiga-
feasible) or September of the following year.
tion will result in the immediate dismissal of the
student for at least the remaining portion of the Conduct in the Residences
school year. Any violation occurring in the third Co-educational use of the dormitories or other areas
term may delay consideration for re-admission of the Houses by a member(s) of the opposite sex is
until January (if educationally feasible) or strictly forbidden. Violation of this regulation will
September of the following year. result in at least suspension, if not dismissal.
Students should be aware that any incident
involving the suspected use or presence of drugs Any after lights-out activity, whether in one's own
or alcohol and/or signs of impairment, is House, another House, or on campus, without the
subject to the fullest investigation, including the specific permission of the Houseparent, carries the
possible use of drug testing and/or a possibility of suspension or dismissal.
breathalyzer. Co-educational use of House common rooms begins
The possession of apparatus for illegal drug use after 5:00pm Monday to Saturday, and after 12 noon
or material promoting illegal drug use will on Sunday, until House sign in.
attract punitive measures, including
confiscation, and the possibility of dismissal. Suspension
Illicit use of prescription drugs, such as Ritalin, Suspension from school programmes, including
is forbidden under the Criminal Code, and may academic classes, arts, sports, and special events,
result in dismissal. Illicit use includes sharing, may be served at the student’s home or internally at
selling, or use by a student for whom the drug the discretion of the Head of School, and typically
has not been medically prescribed. involves community service. To assist academic
Abuse of over the counter drugs or any recovery, a suspended student will do a minimum of
chemical substance will be subject to the same three hours evening study in the residence (or at
disciplinary action as outlined above. home) both during the days suspended and for an
No student may sell, traffic, purchase, possess or equal number of evenings following it, in addition
consume alcohol while under the jurisdiction of to Sunday study time.
the School and when travelling to and from
Use of Vehicles
Regulations are printed on pages 15, 18 and 20.
The final decision on the consequences for
alcohol use or possession remains at the Weapons of any kind are absolutely forbidden.
discretion of the Head of School.
Immediate dismissal for alcohol use or Withdrawal
possession is possible. The Head of School reserves the right to insist on
The minimum consequence for alcohol use the immediate withdrawal of any student whose
or possession will be total suspension from presence is judged by the School to be harmful to
school programmes, including academic the individual or the community as a whole.
classes, for at least 7 days, with provision for
at least 40 hours of community service.
Brentwood College Summary of Fees
2011–2012 School Year
Residents of Canada — All fees are payable in Canadian Funds.
(Canadian citizens or landed immigrants whose principal residence and primary employment results in income tax being assessed and paid in Canada.)
Year’s Fees in Advance Standard Payment Plan
Boarding Students Payable in Payable in Payable in Payable in
(all grades) August 2011 August 2011 December 2011 March 2012
Tuition & Boarding Fee $37,500* $18,750 $9,375 $9,375
Tuition Refund Plan $1,000
TOTAL $37,500 $19,750 $9,375 $9,375
Day Students Payable in Payable in Payable in Payable in
(all grades) August 2011 August 2011 December 2011 March 2012
Tuition & $19,900* $9,900 $5,000 $5,000
Tuition Refund Plan $500
TOTAL $19,900 $10,400 $5,000 $5,000
Residents of United States — All fees are payable in Canadian Funds.
Year’s Fees in Advance Payable within the timeframe required by Citizenship and Immigration
Canada to meet Study Permit deadlines.
Tuition & Boarding Fee $41,600* The full annual fee is payable in advance and will be billed accordingly.
Residents of Other Countries — All fees are payable in Canadian Funds.
Year’s Fees in Advance Payable within the timeframe required by Citizenship and Immigration
Canada to meet Study Permit deadlines.
Tuition & Boarding Fee $48,360* The full annual fee is payable in advance and will be billed accordingly.
* In addition to the tuition and boarding fees noted above, a one time $1500 registration fee applies to all new students.
For any new student applying to Brentwood College School who has an older sibling(s) already attending the School, a
5% discount will be applied to each student's tuition and boarding fees.
Methods of Payment of Fees
Your payment can be wired to our Bank at: - A bank draft or personal cheque, made payable to
Royal Bank of Canada, Main Branch Brentwood College School. We accept US funds
1079 Douglas Street, Victoria, BC and will credit your account using the exchange rate
V8W 2R7 Canada on the day your cheque is deposited.
Transit Number 08000 On-line transfer of funds from your account to
Bank No. 003 Account No. 105 325 5 Brentwood College School using your computer or
International SWIFT code: ROYCCAT2 telephone. You will require the 6-digit account
To ensure that the funds are credited to your number on the top right corner of your Brentwood
account, please ask your bank to state the full name College School statement. Please contact your own
of the student on the funds transfer invoice, and bank for details on how to use this feature.
advise our accounts department by fax or e-mail We do not accept VISA or Mastercard.
firstname.lastname@example.org so we can track the
transfer from this end.
Statements covering fees and extra student expenses Entertainment
are mailed monthly during the school year. While House Outings in term > $30
Houseparents and the School make every effort to Commendee outings > $30
keep extra charges to a minimum, whether students Christmas House Outing & Dinner > $40
are at home or at boarding school, they will incur End of Year House Dinner > $50
Sunday Ski-ing and School Ski Day > $115
Extras in addition to school fees include: Special events > $150 year
Clothing, dry-cleaning and alterations
Personal items bought in the School Store Health Centre
Students will be charged for medications when the
cumulative amount exceeds $10. Students will also
Optional trips and entertainment
be charged, at cost, for vaccinations, health
Personal shipping, mail, fax, courier, phone insurance, and physiotherapy. Nursing care will be
The services of doctors, dentists, counsellors, charged, at cost, if a nurse is required outside
physiotherapy, or hospitals not covered by regular Health Centre hours for medical supervision
medical insurance of an impaired student.
Private lessons and individual tuition
Individual educational options Student Pocket Money: Advice to Parents
Managing money on a budget is a challenge for
Some extras to anticipate teenagers. At boarding school, when some
(costs are approximate and subject to change) students have much more money than others,
social and disciplinary issues can, regrettably, be
Although Brentwood supplies most textbooks,
an unanticipated result. Consequently, access to
any student who loses, damages, or writes on a
large sums of money such as summer work
textbook (or library book), will be charged with
savings and cash gifts is strongly discouraged.
the replacement cost.
Given the use of local banking facilities and
Individual workbooks > $50 for junior grades
debit cards by almost all students, the School
Workbooks and exam guides > $100 for seniors
does not issue pocket money or money chits,
SAT, PSAT and AP examination fees to give parents a better overall picture of their
University application fees child’s spending. In an emergency, the School
Individual memberships of associations will advance limited funds in cash to students.
required for insurance in sports like rowing or Please establish and monitor a conservative
hockey weekly budget for your son/daughter ($15-$25).
Specialized sports not offered on campus, such Through on-line banking, you can credit
as golf, lifesaving his/her account weekly. When situations such as
leave require larger sums, specific transfers can
Transportation be made.
School transport, at reasonable rates, will be We recommend a joint parent/student account
provided at the regularly scheduled student so that you may access, monitor and discuss
departure times to connect to ferries and airports. your child’s personal spending.
School transport may not be available to Parents who consider their child is not ready to
accommodate early departures, late returns or manage an account independently, may deposit
individual travel plans, and, if available, will be a sum with the School to be accessed for weekly
charged at cost. If taxis are the only alternative, pocket money through Joan May, Student
these must be pre-arranged when the leave is Services.
approved and will be charged at cost.
Tuition Refund Plan
The Tuition Refund Plan (TRP) provides financial 5. Except for epidemic closure as specified in the
protection when a student is absent or withdrawn policy, inability of the School to operate and
for reasons such as: serious accident; extended provide formal academic instruction, including
illness; dismissal; financial reverses; transfer of family; closure for any reason.
death of a parent. All students, including late
Use of drugs (any drug or agent classified as a
admissions, must enroll in the TRP. Coverage
narcotic, hallucinogenic, psychedelic, or having
begins following the 14 consecutive day
similar classification or effects). Exception if drug or
agent is administered under legally qualified
Definitions medical procedures.
1. All refunds are based on an academic year of Under non-medical coverage:
thirty-one consecutive weeks or 275 consecutive
1. Any absence, withdrawal or dismissal prior to
days, including weekends, holidays and
attending classes for the first fourteen
vacations within this time period.
consecutive days of the academic year.
2. Withdrawal means a complete, voluntary
severance from classes for the balance of the 2. Withdrawal caused by insurrection, rebellion,
riot, civil commotion or any government order
academic year. Dismissal means a complete,
directed to the students.
involuntary severance from classes by the School
authorities for the balance of the academic year. 3. War or act of war, declared or undeclared: any
Classes means days of formal academic nuclear reaction, controlled or accident.
instruction including examinations. 4. Destruction of any School facility due to any
Registration and orientation days are not class cause whatsoever.
days. 5. Inability of the School to operate and provide
3. Temporary non-medical absences, temporary formal academic instructions, including closure
suspensions or change from resident to day for any reason.
status for any reason are not a basis for claim. 6. Boycotting of classes.
7. Being inducted or drafted into the Armed
Terms of Coverage Forces including alternative duty as a
Medical: From September 1, through the last day of Conscientious Objector.
the academic year.
8. Fear of contagion.
Non-Medical: For the entire academic year after
meeting fourteen day attendance requirement. Why is this plan important?
Parents should fully understand their annual
Not covered under the Plan financial obligation for tuition and other fees.
Under medical coverage: Because commitments for salaries and maintenance
1. Illness which first manifested itself or accident are on an annual basis, the absence or withdrawal of
which occurred before effective date of a student does not reduce operating expenses.
coverage. Therefore, most schools out of necessity must take
2. Any medical condition for which the student the position that there can be neither refund of fees
does not regularly receive legally qualified paid nor cancellation of unpaid fee obligations.
treatment. This means a parent makes a financial commitment
for the full year. Unfortunately, some students do
3. Refund period ends immediately upon student’s
not complete their full year. Then, the protection
resumption of classes at any school or place of
afforded by this plan will be a welcomed resource.
learning or upon becoming gainfully employed.
As enrolment in this plan is mandatory, a careful
4. War or act of war, declared or undeclared, reading of this policy is recommended.
participation in a riot.
Tuition Refund Plan
Reason for refund Refund Formulae
1. Medical Absence or Withdrawal
100% x number of days absent* x yearly fees
100% of the unused fees (prorated) provided
275 (days in school year)
the physical disability extends for thirty-one or
more consecutive days. This is for any physical * Must be 31 or more consecutive days
disability certified to by a legally qualified
physician or surgeon.
70% of the unused fees (prorated), if disability
70% x number of days absent* x yearly fees
is a mental or nervous disorder and extends
275 (days in school year)
for thirty-one or more consecutive days. This
disability must be certified to by a legally * Must be 31 or more consecutive days
qualified physician or psychiatrist.
Epidemic Closure will result in 100% of
100% x number of days closed* x yearly fees
unused fees (prorated for every class day lost)
275 (days in school year)
when closure is ordered by the local Public
2. Non-Medical Withdrawal
70% of the unused fees (prorated) provided 70% x number of days withdrawn* x yearly fees
the student has attended classes for more than 275 (days in school year)
fourteen consecutive days following the
commencement of his/her first class.
60% of the unused fees (prorated) provided 60% x number of days withdrawn* x yearly fees
the student has attended classes for more than 275 (days in school year)
fourteen consecutive days following the
commencement of his/her class.
Brentwood College Informed Consent: 2011–2012
Table of Contents
1. Purpose …………………………………………………………………..………………………………………………… 38
2. Classification of Risk for Programmes & Activities …………………………………………………… 38
3. Academics …………………………………………….…………………………………………………………………... 39
3.2 Academic Field Trips
3.3 Extended Curriculum Trips
4. Arts …………………………………………….………………………………………………………………………………. 39
4.1 Visual Arts
4.1.1 Foundation & Studio Art, Pottery, Drawing & Painting
4.1.2 3D Sculpture
4.2 Performing Arts
4.3 Technical - Theatre Production
5. Athletics …………………………………………….……………………………………………………………………… 42
5.1 School Sports - Level 2
5.2 School Sports - Level 3
5.2.1 Basketball, Soccer, Volleyball
5.2.3 Water Sports
5.3 School Sports - Level 4
5.3.4 Ice Hockey
5.3.5 Outdoor Pursuits
6. Off Campus Trips and Tours …………………………………………………………………………………… 45
6.1 Key Risks for Off Campus Trips
6.1.2 Reduced Supervision
6.3 Volunteer Chaperones
6.4 Classification of Risks & Consent Requirements for Off Campus Trips & Tours
6.5 Extended Curriculum Trips
6.5.2 Bamfield Marine Centre - AP Biology 12
6.5.3 Bamfield Marine Centre - Grade 10s
6.5.4 Strathcona Park Lodge - Grade 9s
7. Students as ‘Volunteers’ ………………………………………………..………………………………………..… 51
8. Leisure Activities on Campus & in the Vicinity of the Campus ………………………….… 51
9. School-Organized Recreational & Social Activities ……………………………………………….… 52
8.1 Skiing and Snowboarding
8.1.1 Mt. Washington Ski Resort
10. Activities Not Endorsed by the School ……………………………………………………………………. 56
11. Definitions …………………………………………….……………………………………………………………….…... 56
always has the right to say “no” if an activity seems
1. Purpose inappropriate for his or her child.
The purpose of this document is to provide parents
and students with information regarding the nature Activities that are a routine part of the School’s
and risks of Brentwood’s programmes and activities - programme, particularly on campus, are generally
particularly those risks that parents might not lower risk because those activities are likely to have
reasonably anticipate - to ensure that consent for been practised repeatedly. The competence of the
student participation is as informed as possible. If in instructors, the staff/student ratios, and the condi-
agreement with the suitability of the full range of tion of equipment are all known, and thus it is
the School’s programmes and activities for the easier to plan more effectively to reduce risk.
student’s participation, parents and students should Because of the nature of some activities, however,
sign and return the Informed Consent Form to the there are exceptions, and this document attempts to
School by the deadline indicated in order to permit identify those exceptions with inherently higher
participation in all programmes and activities from risk, or where the School believes that the risks may
the start of the year. not be evident to a parent.
Restrictions or exclusions from any specific activities The School has identified four relative levels of risk.
or programmes that parents deem unsuitable must
be noted by parents on the form. Level 1
No evident risk of physical injury beyond normal
This document also serves to inform faculty and activities of daily life e.g. academic in-classroom
other employees of the School of their professional activities.
responsibilities and assist them in their planning
and supervisory roles. Level 2
Low likelihood/frequency of injury of any kind, and
severe injury or death unlikely e.g. some science
2. Classification of Risk for activities, some sports, some visual and performing
Programmes and Activities arts, some social-recreational activities.
In keeping with the principles of risk management,
the School reviews and classifies activities according
Increased likelihood/frequency of minor or
to the assumed level of risk, the incidence and
moderate injury, some likelihood/frequency of
nature of injuries recorded, and other available
moderate injury and the possibility of more serious
research, to establish relative risk levels (1-4) and
injury or death e.g. some visual and performing arts,
safety protocols based on that assessment of risk.
some sports, some social-recreational activities.
Risk assessment guides the School in determining
the amount of information that we provide to Level 4
families about particular programmes and activities, More frequent minor and moderate injuries and
and the form of consent that the School requires greater possibility of serious or catastrophic injury
from parents and students. or death. e.g. Rowing, Rugby, Outdoor Pursuits,
Assessment of risk is always an inexact science. A Skiing/Snowboarding.
student participating in an activity that appears to
be low-risk can sometimes, through no-one’s fault, 3. Academics
sustain a serious injury. Risk is about possibilities On-campus classroom activities within the School
and probabilities and risk management is about programme are generally low-risk (Level 1). Risks
minimizing those outcomes to the degree possible, are not perceived as greater than students would
based on the knowledge we have. encounter in normal activities of daily life. Any
If, in the view of the School, risks cannot be safety concerns would occur rarely and are likely to
reduced to an acceptable level, the activity is not result from external environmental factors (e.g.
offered or endorsed. While we encourage full earthquakes, fire, intruders) rather than anything
participation of students in all our programmes, we inherent in the activities themselves. The School
understand that parents’ risk tolerance varies, that has implemented and practises emergency
parents know their children best, and a parent procedures to mitigate such identified risks.
3.1 Science - Level 2 Goldstream Park or a boat ride in Mill Bay to
Relatively greater elements of risk would potentially collect seawater for examination in the laboratory.
be found within science courses, which are assessed Students are briefed on safety measures relevant to
as Level 2. In the chemistry, biology and physics labs, the area and activity, such as the use of whistles to
students and staff work with materials that could be communicate in an emergency and clothing and
hazardous if improperly handled. These risks can footwear appropriate to the activity and conditions.
include exposure to chemicals, burns and cuts. The School’s minimum staff/student ratios are
At the start of every science course, therefore, an adjusted for the nature of the activity, the age and
orientation on safety is given covering topics such as maturity of the group, and the level of staff expertise
use of fire extinguishers, fire blankets, eye wash and experience.
stations and emergency showers. Students are Occasionally, activities that are part of the School’s
provided with a map of the laboratory on which is academic programme may take students off campus
noted the location of various safety appliances and overnight or for several nights on the Island or the
sources of first aid, gas shut off valves and Lower Mainland. Examples include art history or
evacuation routes. debating competition excursions to Vancouver.
Prior to particular lab experiments and
Also see Section 6, Off Campus Trips and Tours.
demonstrations, specific instructions are given
relating to specific hazards or procedures that are
necessary to ensure safety. These would include for
3.3 Extended Curriculum Trips -
example, safe operation of Bunsen burners, sharp Level 3-4 Activities
instruments and glassware along with proper use of Grade 9 trip to Strathcona Park
safety equipment such as gloves, safety goggles, fume (October 3-6, 2011)
hoods and safety shields.
Grade 10 trip Bamfield Marine Station
Students are required to sign a safety contract each (September 27-29, 2011)
year to reinforce the importance of these protocols
Biology 12 AP trip to Bamfield Marine Station
in the labs. The School is guided by the Workplace
(September 17-19, 2011)
Hazardous Materials Information System (WHMIS)
and Ministry of Education policy for safety in See details listed in Section 6.5
secondary school science laboratories, including the
Science Safety Resource Manual. 4. Arts
3.2 Academic Field Trips - Levels 2-3 4.1 Visual Arts - Levels 2-4
Given Brentwood’s oceanfront location, academic Although Arts programmes are generally low risk,
programmes may include field trips in the vicinity of students in the visual arts are exposed to a variety of
the campus, such as exploration of shoreline, rock materials with some degree of toxicity and use may
formations, creeks and streams, and along the edge occasionally affect indoor air quality.
of wilderness areas.
In most cases, students walk as a group to these
4.1.1 Foundation & Studio Art, Pottery,
areas, but sometimes, in accordance with the Drawing and Painting - Level 2
School’s transportation policy, faculty with the Paint pigments, pastels, acrylics, acid, ink, charcoal
appropriate driver’s licence or the School’s and graphite dusts, markers and inks, spray adhesives,
professional drivers may transport students to local varnish and lacquer, solvents and adhesives are
areas of particular interest. typically used and precautions must be taken to limit
or avoid inhalation, ingestion or skin contact. Other
Fieldwork may take students to regional locations substances used may include sawdust and welding
such as forests, streams, wetlands and hills to or soldering materials. Pottery clay and glazes are
conduct exercises such as mapping, geological and composed of minerals and metal compounds. When
biological sampling and data gathering of various these materials are handled in their dry form, their
kinds. Examples of these kinds of trips would dust can become airborne and easily inhaled. Some
include a trip by bus to the salmon spawning at of the dust in ceramic work is potentially hazardous.
To reduce risk, the School: Only students who have passed a power tool
• ensures that less toxic alternatives are used orientation and safety tests are permitted in the
whenever possible sculpture studio.
• ensures that appropriate procedures and supplies Students are instructed and tested in the
are in place for spill control knowledge of workplace hazardous materials.
• labels all hazardous products Appropriate clothing must be worn, including
• keeps lids on containers when not in use proper shoes (e.g. no sandals, flip flops, crocs, or
• maximizes ventilation open toed footwear), long hair must be pinned
• ensures that students are wearing protective up, and wearing of jewelry deemed to present a
clothing when necessary risk is prohibited.
• follows recommended procedures for disposal of Students must wear all required safety protective
used substances. equipment designated by the teacher (e.g.
goggles, ear protectors, dust masks, gloves) while
Use of all tools and equipment must first be participating in classes where there may be
approved by the Director of Arts. Before working hazards as identified above.
unsupervised with any tools or equipment, students Students must demonstrate that they have
must demonstrate sufficient knowledge of learned and are able to use the appropriate skills
procedures and competence in use and handling. and abilities to safely operate or engage in any
Safety inspections are conducted on both a routine restricted tool, equipment or process.
and random basis in order to maintain an awareness When working at the water’s edge, safety
of safety and ensure safety standards are maintained. requirements include buddy systems, restricting
activities depending on tides and weather, and
4.1.2 3D Sculpture - Level 4 requiring PFDs for all students and staff when
Students are required to use a variety of power tools boating.
(e.g. band saw, scroll saw, drill press, spot welder, jig
saws, portable sanders, drills, disc and belt sanders, Any student failing to comply with these safety
table saw, air compressor) and related materials. protocols may be immediately suspended from
participation in 3-D Sculpture. Registration may be
This course also includes a unit on Environmental cancelled for repeated failure to comply or serious
Art. Students may use the water margins on and off safety infractions.
campus, including tide lines, and some activities
involve boating along the shorelines. 4.1.3 Photography - Level 3
Risks include: Photography includes both traditional and digital
contact with moving blades, bits, belts and other processes, and activities ranging from camera usage
sharp objects which can result in serious injury to film developing. Traditional photography
including amputation or other permanent injury, presents risks because of working in darkness and
and even fatality. specific hazards with respect to inhalation of fumes,
injury from flying pieces of wood, plastic, metal vapors and dust; ingestion or absorption of
or other materials which can cause serious injury chemicals. The ‘baths’ used in development contain
if protective clothing and equipment is not worn. chemicals that are skin and eye irritants and if
illness may result from inappropriate, unfiltered improperly handled can lead to immediate and
exposure to sawdust, or plastic or metal dust. chronic health problems. Chemical hazards must be
when working around the water margins or in identified, protective clothing and equipment worn
boats, unexpected falls into the water resulting in when appropriate, and safety protocols observed to
injury or fatality. minimize risk of exposure.
Among the precautions taken to avoid or reduce the Students in both digital and traditional methods
risk of potential injuries are the following: work independently and unsupervised in seeking
photographic subjects on and around campus,
Students receive instruction in safety protocols
including isolated wooded areas. They are
and emergency procedures.
encouraged to carry a cell phone, and required to
use a buddy system and check in at the end of class.
4.2 Performing Arts - Levels 2-4 In the Killy Theatre, a catwalk and grid system
Performing arts carry a degree of risk of physical above the stage and the audience chamber permits
injury, and are mostly classified as Level 2. Students access to the lighting and rigging systems. These
may perform in low-light conditions which increase catwalks feature railings, secure rigging points and
the risk of trips and falls. Students may travel to panels to ensure safety and stability for students and
compete in other destinations with the attendant staff. The catwalk varies from 8.5-15 metres and is
risks identified for any off campus excursion. accessed via stairs from the technical booth or a
ladder from stage.
4.2.1 Dance - Level 3 Students work at heights, or may be on stage when
Training and performing are highly physical and others are working above them. They work with
involve choreographed routines with multiple paints, power tools, lighting, sound and other
opportunities for minor injuries. Inherent risks of equipment requiring electricity and may be required
injury in dance include muscle soreness, ankle and to lift heavy objects. As they work, at times in low
knee injury, cartilage and ligament damage, and light levels, trips or falls are inherent risks.
Safety precautions include:
The intensity of dance can also bring the rare
possibility of cardiac arrest for those with • Ongoing training for safe and proper use of
undiagnosed pre-existing cardiovascular conditions. theatre equipment, fall arrest systems, and tools.
Any student with known cardio-vascular issues must • Students must be specifically permitted by the
confirm with his/her physician the appropriateness Technical Director to use catwalks, skyjacks or
of enrolling in dance. ladders, and only when properly wearing a CSA-
approved full -body harness secured to a solid
The more typical risks in dance are reduced through rigging point (fall arrest system) and with a
safety protocols and environmental design. The spotter.
dance studio is also equipped with heating and • Students must wear hard hats when on stage and
cooling systems to maintain a constant comfortable when work is being performed above them.
working temperature, and a sprung dance floor to • All tools must be secured to the body at all times
minimize knee and ankle injuries. when working on catwalks, skyjack or ladders.
• Appropriate clothing must be worn, including
Precautions include requiring proper attire (correct
proper shoes (e.g. no sandals, flip flops, crocs, or
footwear, no jewelry, comfortable form fitting dance
open toed footwear), long hair must be pinned
wear); maintaining warm-up (stretching and aerobic
up, and wearing of jewelry deemed to present a
warm-up prior to any fast paced dance movements)
risk is prohibited.
and cool-down routines (sufficient time to allow the
• Students may only walk across, on, or behind a
blood flow to slow and body temperature to cool
set after the Technical Director has inspected it
prior to departing the studio), and encouraging
and deemed it safe to do so (e.g. ensuring that
students to remain hydrated.
stairs are secured, doors hinged, platforms
Working in low light levels during rehearsal and braced).
performance is a particular risk for dancers who are • Painting while students are present must be done
reminded to remain aware of all cables and lighting. in a well-ventilated area.
• Equipment is inspected and maintained on a
Students must follow all safety guidelines and
regular basis in accordance with or exceeding
instruction in order to minimize the risk of injury.
manufacturers’ maintenance schedules.
4.3 Technical Theatre Production - Level 4 Any student failing to comply with these safety
Although Theatre Production is managed with protocols may be immediately suspended from
student safety always in mind, the risk of minor to participation in Theatre Production. Registration
catastrophic injury inevitably exists in a dynamic may be cancelled for repeated failure to comply or
environment, as the Bunch Centre for the serious safety infractions.
Performing Arts is constantly adapted to meet
Sports assessed as Level 3 generally are characterized
5. Athletics by more frequent minor injuries, and increased
School sports injuries are most likely to be in the
possibility of serious injury than a Level 2.
nature of pulled muscles or sprains or joint injuries
as a result of twisting or falls, or over-use. The 5.2.1 Basketball, Soccer, Volleyball
likelihood of any injury ranges from low to high, Any sport in which participants are required to
and the potential magnitude of injury ranges from jump, run, or skate for the same ball or puck in a
minor to catastrophic, including, in rare cases, restricted space is characterized by risks of falls, cuts,
fatality. The intensity of some sports can, rarely, bruises, fractures, sprains, and joint injuries.
lead to sudden cardiac death in those with Infrequently, concussion and other head or facial
undiagnosed cardiovascular problems. While the injury may occur through being hit by balls or sticks
School implements protocols to mitigate risk, there or colliding with other players.
is always some ‘residual risk’ for any athletic activity.
The School does not offer or endorse participation 5.2.2 Cross-training
in any sport that it determines to exceed Level 4, i.e. High performance conditioning for a variety of
a sport with a residual risk of high likelihood of a sports, involving aerobic and anaerobic activity,
high magnitude incident or accident. drills for speed and strength, and weight-training.
No School sports or athletic activities currently The weight-training component classifies this
offered are identified as Level 1. programme as Level 3. Injuries may include
dislocations, fractures, repeated strain injuries, and
5.1 School Sports - Level 2 hernias. Lower back, knees and shoulders are most
• Aerobics/Fitness/Yoga susceptible to injury. Eye injury and nerve damage
• Badminton (e.g. pinched or compressed nerves) can occur. Rare,
• Cross-country running but serious, consequences, including strokes, have
• Golf been associated with weightlifting, typically
• Tennis associated with older age groups.
Injuries in Level 2 sports typically include muscle 5.2.3 Water Sports
pulls, joint injuries, sprains, strains, and overuse Hypothermia is a risk, particularly in poor weather
injuries. Rarely, serious injury may occur such as and marine waters. Students may suffer injuries
head injuries (through an errant golf ball or club) or from slipping on rocks, docks or boats. Injuries
an eye injury in tennis or badminton. Possible risks from falls could include bruising, sprains, head
in cross-country running might include becoming injury, or broken limbs. In Sailing, injuries can
separated from the group and lost in unfamiliar occur to fingers and hands from handling ropes, or
areas, vehicle-pedestrian accidents in traversing or to the head from failing to avoid a swinging boom.
running along roads, scratches, cuts, or eye injuries The worst case scenario for any water sport is
from branch whip-lash in treed areas, dehydration, drowning. Life-saving and Swimming programmes
hypo- or hyperthermia, and slipping and falling. are delivered through the Duncan Aquatic Centre.
Risks are mitigated by identifying hazards in
advance, proper footwear and clothing appropriate 5.2.4 Squash
to the elements, hydration, and coaches flanking Most squash injuries are due to acute events rather
runners on the trails. than over-use. Collisions with opponents or the
wall, or impacts from an opponent’s racquet or the
5.2 School Sports - Level 3 ball may result in injury to the body, head and face.
• Basketball Eye injuries are the major concern in any sport
• Cross training using a small, fast projectile such as a squash ball. It
• Field Hockey is mandatory for all students to wear protective CSA
• Lifesaving and Swimming or ASTM certified eye guards at all times while on
• Sailing the squash court.
Precautions to reduce risk in Level 3 sports include: that individuals employ a variety of holds and
Participants must wear appropriate protective throws and blocking techniques in the art of self-
clothing and equipment, including PFDs in defense. Injuries in Judo are most likely to occur as
water-sports (except Rowing). a result of twists or falls or failure to adequately
Fields and equipment are well-maintained. block an opponent. This martial art requires good
Coaches provide safety training and tailor mats, careful monitoring by an experienced
activity to the student’s ability and experience. instructor, and clear prohibition of techniques that
In weightlifting, where injuries are higher in have been determined to be dangerous in the
adolescent and inexperienced athletes, clear activity. The School offers Judo only through highly
instruction and supervision are important risk qualified third-party practitioners.
Non-swimmers and weak swimmers are 5.3.2 Rowing - Level 4
identified through the Opening of Year Water Any water-based activity carries with it an extra
Activities Declaration form and further testing, dimension of risk. While the School has many years
if required, by the Director of Athletics or his of safe management of its very successful Rowing
named designate. programme, the activity requires particular attention
The School emphasizes good officiating by because rowers do not wear personal flotation
referees and coaches, coaching on proper devices. The sport is an exception because it has
technique and safety practices, and requirement been broadly recognized that life jackets are
for adherence to rules. significantly restrictive to the range of motion
Any high intensity sport, including most Level 3 required by rowers.
sports, presents the possibility of catastrophic For this reason, safety guidelines for the sport must
injury or fatality to an individual with a cardio- be particularly clear and rigorously enforced in
vascular condition. Students with identified order to operate as safely as possible both in practice
relevant health conditions must be assessed by and in competitive situations. The School follows
his/her physician prior to participating. the safety requirements and recommendations of
Stretching and warm up routines are particularly Rowing Canada. Coach/Safety boats with rescue
emphasized in weight-lifting to reduce risk of equipment maintain close proximity to the rowing
injury. shells during practice or competition. Coaches and
coxswains are required to wear PFDs.
5.3 School Sports - Level 4
Judo (may be offered) Rowing is not permitted before sunrise or after
Rowing sunset. Students identified as non–swimmers are
Rugby not permitted in Rowing.
Outdoor Pursuits 5.3.3 Rugby - Level 4
Both girls and boys rugby is offered. Because Rugby
Level 4 sports are generally characterized by a is a full-body contact sport that uses minimal
greater frequency of minor or moderate injuries and protective wear, some risk of physical injury is
increased potential for more serious or catastrophic inherent to the sport. Most often, such injuries
injury. Appropriate, disciplined instructional would include minor bruising or abrasions, cuts;
progression in conditions suitable to student skill muscle stains or sprains; and sometimes facial
levels is of particular importance for these sports. injuries. Fractures and concussions occur
Because the risks and precautions of Judo, Rowing, occasionally. Rugby has been a major component of
Rugby, Ice Hockey and Outdoor Pursuits may not the athletics program at the School for many years,
be readily apparent, more detailed analysis of these and is widely played; this classification recognizes
sports is provided below. the sport’s risk of both minor injuries and the
possibility of more serious head, eye, neck or spinal
5.3.1 Judo - Level 4 injuries, including catastrophic injury, in any
Judo may be offered, depending upon student setting. The School places great emphasis on
interest. Judo is a contact sport and additional risks mitigation of risk in Rugby through, for example:
of injury exist for that reason. The nature of Judo is
• Use of experienced, well-qualified referees and individually and as a group, means that risks are
coaches. very real and cannot ever be completely mitigated.
• Strict enforcement of rules relating to foul play.
Students are not under the immediate supervision
Data suggests that many of the injuries in Rugby
of an adult at all times, including, but not restricted
can be prevented by legal play and adequate rule
to, on the trail hiking, on waterways, and at or
around campsites. In such situations, students are
• Matching players in size, strength and skill level.
expected to check in as directed and stay in groups.
• Pre-conditioning and skills training prior to
The safety of the group depends upon the
permitting tackling and scrumming to reduce
responsible actions of each individual. Parents and
risk of injury in contact situations.
students together are best able to decide whether or
• Mandatory use of properly-fitting mouth-guards.
not the student is at an appropriate stage of
• Recommended use of protective equipment such
development to assume this level of responsibility.
as shoulder pads, shin guards and thigh pads to
reduce minor injury. First term activities include:
• Well-maintained fields and padding of goal-posts. • Kayaking on open ocean and lake waters, at
• Enforcement of the School’s recommended times covering distances as far as 25 km in a day.
coach/player ratios. • Hiking and carrying gear on local wilderness
trails, at times in remote mountain or coastal
5.3.4 Ice Hockey - Level 4 locations, covering distances as far as 15 km/day.
As a fast moving game played on a hard surface, ice • Camping in a wilderness environment
hockey presents risk of minor to catastrophic injury. • Overnight cycling trips
Possible injuries include concussion, spinal injury, • Indoor rock climbing
fractures, skate blade injuries, cuts and eye injuries, • Eco-challenge relay
through falls, collision with the boards or other • Five-day sea kayaking trip in the Gulf Islands,
players, or being hit by a high-velocity puck. with options for an overnight cycling trip and a
Precautions taken by the School to reduce the risk hiking trip.
of injury in hockey include the following:
• The School offers only non-contact hockey to Second term activities include:
reduce the kind of serious head, neck and spinal Kayaking, hiking, camping, cycling and indoor
injuries that tend to occur in more aggressive rock climbing at a 3rd party climbing gym.
play such as cross-checking, hits from behind, Recent out-trips have included an overnight
and elbowing. Injuries in non-contact hockey are snowshoe backpacking trip in Strathcona Park,
more typically bruises, sprains and strains. and an overnight sea kayaking trip in the Sansum
• Players are required to wear helmets, mouth- Narrows, or a similar expedition.
guards and full face masks. Third term activities include:
• Players and coaches are taught to recognize a General outdoor activities such as hiking, sea-
concussion and are made aware of proper kayaking, cycling, river safety and rock climbing.
management, including return-to-play guidelines. Students then select either white-water kayaking
• Break-away goalposts are used. (Cowichan, Chemainus, Koksilah Rivers) or rock
• Only certified officials are used in games to help climbing. From then on, climbers travel by
ensure that rules are strictly enforced. bicycle to the indoor climbing gym, and the
• Progressive conditioning for play includes neck- white-water kayakers travel by bus to the
strengthening exercises. Cowichan River at least once each week.
5.3.5 Outdoor Pursuits - Level 4 Students may also participate in out-trips. These
The focus, skills development and activities vary by have included a weekend camp on the Cowichan
term, and the schedule is subject to change. Basic River at which the School hosted a white-water
information regarding day trips is updated in the kayaking race, an excursion to Chilliwack, BC for
School website calendar for parents’ information. more kayak instruction and competition, and a trip
The School has maintained a very low rate of injury to Strathcona Park on Vancouver Island for rock
in this programme to date, but the nature of these climbing and white-water kayaking. Outdoor Rock
strenuous activities, designed to challenge students Climbing is done with certified climbing guides at
locations on the Lower Mainland and Vancouver detailed safety instruction must be provided and
Island and indoor climbing at purpose-built students must demonstrate skills.
facilities in Nanaimo or Victoria. Parents will be Snowshoeing is generally a relatively low risk
notified with specific details and costs, if the nature activity, depending on the environment. In
of these activities differs from those outlined wilderness areas, falls may occur due to hidden
generally. obstacles, dehydration or hypothermia, or
navigating on thin ice which may lead to falling
Risks that the School has identified as associated
with Outdoor Pursuits activities include:
• Students travel by bus and ferry, or walk or cycle, Some of the risk management strategies employed
from the School to various locations on by the School include:
Vancouver Island and in the Lower Mainland of • Using appropriate instructional progression in
BC for outdoor activities throughout the term, conditions suitable to student skill levels.
with associated risks of those assorted modes of • Site visits by staff or guides to assess suitability
transportation. for students.
• Wind, tides and cold water, and risk of capsizing • Screening of students with respect to swimming
on natural rivers or in tidal rapids or surf which ability and health concerns prior to their partici-
may contain rocks, ledges, undercuts, sweepers, pation in activities.
waves, re-circulating holes and whirlpools. White- • Assessment of current conditions to modify or
water kayaking on class 1, 2 and 3 white-water cancel plans if conditions warrant.
rapids involves hazards such as current and cold • Students are not taken into known avalanche
water which present risk of hypothermia and territory at any time.
drowning, and possible impact from other boats. • Provision of clear expectations for student
• Possible encounters with wildlife inhabiting behaviour, and training for emergency situations;
wilderness areas, such as bears or cougars. • Development of detailed trip safety plans which
• Remote wilderness locations make rescue and include planning for emergencies, changes to
evacuation of injured persons more difficult. conditions, unexpected circumstances such as
• Exposure to extreme weather conditions, sudden illness or becoming lost from the group.
including storms, in mountain and marine • Adhering to minimum qualified-staff to student
environments can lead to hypothermia or ratios.
heatstroke. • Staff training in first aid and technical skills
• Hiking, sometimes on poor trails and camping relevant to activities (A first aid kit accompanies
overnight in wilderness conditions, increases the trip leaders).
risk of falls or becoming lost. • Hiring of additional guides with specialized
• Students use camping utensils such as hatchets expertise for particular activities.
and knives, and operate and maintain gas camp • Ensuring suitable equipment and protective
stoves and lanterns (sometimes with minimal clothing (e.g. PDFs for water activities, appro-
supervision) with associated risks of injury priate footwear and waterproof clothing, and
through fire or explosion. helmets wherever conditions and the nature of
Climbing - indoor and outdoor - is a Level 4 activities suggest to trained staff that this is
activity. As the risk of falling can result in appropriate).
serious or catastrophic injury, instructors must
be certified belayers and climbers, generally at a 6. Off Campus Trips and Tours
third-party climbing facility. Exceptions must be
This section refers to ‘school-related’ off-campus
approved by the Head of School.
trips only – that is, trips organized or endorsed by
Kayaking experiences range from sheltered
the School and led by Brentwood employees.
waters in sight of the campus to white-water
rafting using instructors with certification from Removing students from their usual home or
White-Water Canada and multiple-day journeys campus routines inevitably introduces an element of
on ocean waters around Salt Spring Island. unpredictability that also must be taken into
Instructors must be qualified and experienced, account in managing risks. Proposals for off campus
trips are considered by the School on a case-by-case
basis each year, taking into consideration the • Volunteer drivers are not permitted to transport
educational purpose and opportunities for students, students for any School endorsed activity without
availability of appropriate supervisory personnel, review by the School’s Transportation Depart-
impact on the students’ academic calendar, and ment of the driver’s driving abstract and evidence
other factors. of vehicle liability insurance. Exceptions, such as
billeting situations outside of Canada, require
Recent examples of School endorsed and organized
specific parental consent.
off campus trips include:
• The School will support the decision of drivers
• Camping weekends in local parks transporting our students to make alternative
• Kayaking around Salt Spring Island, as part of arrangements when driving conditions seem to
the Outdoor Pursuits programme be unsafe.
• Provincial athletic competitions elsewhere on the • The School will make every reasonable effort to
Island, and in the Lower Mainland and interior ensure that only reputable third-party
of BC transportation companies are used (ferry, air,
• Rowing regattas in Ontario and Washington State vehicle) when required.
• Dance or Theatre Trips to New York and • Use of travel agencies experienced with school
London/Paris groups is mandatory for any international trip
• Athletics tours to France, the UK and Australia involving air travel.
• Regional day trips for a variety of athletic,
cultural and recreational purposes. 6.1.2 Reduced Supervision - Risks &
6.1 Key Risks for Off Campus Trips
Students on tour or off campus trips will inevitably
While off campus trips and tours provide unique
be unsupervised at times. The safety of the group
experiential learning opportunities, particular risks
depends, in part, upon the responsibility and
for School groups include those associated with
integrity of every student.
travel and transportation, a reduced level of School
supervision, and factors in the environment, Breaking School rules or safety protocols may result
particularly when the destination is a wilderness in increased risk of personal harm to the student and
area or unfamiliar urban setting. The possibility of others, and, if detected by the supervisory faculty,
acts of violence, or terrorism, or other unforeseeable will result in immediate disciplinary action and
disruptive or catastrophic events, though remote, further consequences upon return to School. Such
can never entirely be ruled out. infractions are treated seriously, because the risks
and consequences can be serious, not only for the
6.1.1 Transport - Risks & Precautions individual(s) but also for the group as a whole, and
Risks include collisions or other accidents, using may negatively affect the viability of future tours.
any mode of transportation that could result in
injury or loss of life. Protocols for all off campus excursions and tours
include but are not limited to the following:
The following are standard precautions for all off Full student briefing before departure.
campus trips that require transportation. Adherence to minimum ratios of supervisory
• In general, road transportation to any off campus adults to students.
activity organized by the School is in Brentwood Accommodation separating students by gender.
College School owned and maintained vehicles Enforcement of curfews and bed checks.
with professional drivers. For small groups, a
vehicle such as an 18-passenger bus or a 7 6.1.3 Environment - Risks & Precautions
passenger van may be driven by a faculty member Any environment must be evaluated for possible
or coach with appropriate licensing and a driver’s risks, including but not limited to:
abstract on file with the School. Faculty and Wilderness areas, particularly those that are
coaches approved for transporting students may unfamiliar to participants, where students can
sometimes use their own vehicles to transport become lost when inadvertently separated from
students to School endorsed events. the group.
Abrupt changes in weather conditions, and risks associated with billeting of which parents
seasonal extremes, that can lead to hypo- or should be aware.
There is always the risk of the unknown. Trip
Mountainous terrain, and steep slippery and
leaders cannot provide direct supervision or
unstable slopes in any setting that can increase
oversight when students are billeted. Billeting
the possibility of falls.
arrangements however, are organized by the
Remote locations that increase the difficulty of
local coaches or administrators or other
evacuating or obtaining emergency medical help.
connections there, and the host families are
Very busy transportation corridors, or,
unlikely to be known directly by the School.
conversely, remote and poorly maintained roads.
The School is unable to obtain criminal record
Major cities where the inexperienced may be
checks or drivers’ abstracts of billeting hosts, or
vulnerable to petty and other crime, and indivi-
assess vehicle maintenance or insurance in such
duals may more easily become lost from the group.
cases. School practice is to billet at least two
Distant international destinations where
students in a home. We also require that boys
geopolitical realities are always a factor, language
and girls are billeted separately. Recognizing that
barriers may exist, and public health and
there are cultural and legal differences between
accommodation may be less than ideal.
Canada and other countries, the tour organizers
Traversing–in vehicles or on foot–snowy and icy
do make billeting hosts aware of Brentwood’s
expectations for respectful and responsible
Planning processes for any trips must therefore take behaviour.
the above factors into account as well as risks of any As billeting families may provide meals as part of
particular activities. Precautions would include, but a more authentic cultural experience on tour,
would not be limited to: students with serious food allergies must ensure
Choosing destinations that do not appear to that their host families are aware of any such
present unacceptable risks, or heightened risk allergies. The students must also ensure that they
that cannot be mitigated. have appropriate medication with them in case
Preparing trip leaders, working with travel agents of inadvertent exposure in a billet’s home to an
with local knowledge, and obtaining information allergy trigger with potentially life-threatening
from other reliable sources. consequences.
Careful selection of accommodation with partic-
ular attention to location and security practices. 6.3 Volunteer Chaperones
Geographic orientation of students in any Volunteer chaperones are typically current or past
unfamiliar setting, and instruction in safety parents or former students, or other responsible
protocols, including the procedure to follow if adults affiliated with the School. They are present to
they become lost from the group. assist under the direction of faculty and staff.
Provision of contact information for students to Chaperones with the requisite skill sets may be
reach trip leaders at any time. asked to assist with instructing or coaching.
Enforcing established protocols for students Chaperones with experience relevant to the activity
leaving the group for any reason. and familiar with School policies and protocols may
Ensuring that staff have first aid skills, that first also be included in the staff/student ratio.
aid kits are readily available, and that supervising Chaperones in a position of trust with our students
staff have access to pertinent information on (e.g. accompanying a tour) are required to complete
students’ School medical records. a Criminal Record Check. The School also requires
drivers’ abstracts for chaperones in Canada who will
6.2 Billeting be driving students on a trip or tour, or on a
It is not unusual for tour organizers to arrange for frequent rather than occasional basis. Exceptions to
students to be billeted as an alternative to hotel these requirements are billeting families as noted
accommodation. Billeting not only may make the above, or host families identified by parents
difference with respect to the affordability and themselves as acceptable chaperones for their
feasibility of a tour, but also offers students a valued children during School breaks.
cultural experience. Nonetheless, there are particular
6.4 Classification of Risks and Consent Requirements for Off Campus Trips and Tours
The School has assessed the risks of off campus trips and tours in four categories: A (lowest) - D (higher risk)
according to how far from campus students are travelling, how long they are away, and the added complexity of
unfamiliar or out of province/country travel, and specific transportation risks (see Section 6.1.1). Consent
requirements depend on the assessed level of risk.
Assessed Risk Description Consent Requirements
A Off campus activities on Vancouver Island or Opening of Year Informed Consent Form
Lower Mainland not involving an overnight stay. All off campus activities must be pre-approved
Local cities (Victoria, Duncan, Nanaimo, to ensure they comply with School policies and
Vancouver) for programme related and social risk management practices. Information
outings, charitable events, sports and other appears on the website calendar for parents
competitions with other Schools. and students. Any additional minor charges
are made to student accounts.
B Off campus activities anywhere in BC that Opening of Year Informed Consent Form
require an overnight stay of 1-5 nights. Staff are required to complete an internal
Typically, this would be for provincial planning and approval process. Information
competitions or other external competitions or appears on the website calendar for parents
events within BC. This includes annual and students. Although separate consent is not
expeditions to Bamfield Marine Centre and sought prior to these activities, more detailed
Strathcona Park Lodge. information, including costs if applicable, is
sent to parents prior to departure, providing
an additional opportunity for parents to ‘opt
out’ based on any updated or additional
C 1. Any off campus activity longer than 5 nights. Informed Consent letter or form will be sent
2. Any activity outside BC but within Canada. to parents and students in advance of the
For example, students may travel to other trip. As activities arise throughout the year,
provinces for athletic competitions, debating staff are required to complete an internal
tournaments, university tours, and similar planning and approval process. Information
School supervised tours. also appears on the website calendar for
parents and students.
D Any trip, of whatever nature or duration, that Informed Consent letter or form will be sent
International requires students as a group and part of a to parents and students in advance of the
Tours School organized activity to cross the Canadian trip. Complex planning months in advance is
border. required. Staff are required to complete a
detailed internal planning and approval
process, beginning with approval in principle
from the Head of School and a letter to
parents to assess interest.
6.5 Extended Curriculum Trips accidents. As with any ocean-based activities,
The School offers three annual excursions to drowning is a risk that must be considered.
Vancouver Island locations (Bamfield and Activities that pose some degree of additional risk
Strathcona Park Lodge), as part of the extended include, for example, crossing the inlet in a power
curriculum for AP Biology 12, Grade 9 and Grade boat, and working on rocky shores which may be
10 students. For all three trips, principal risks slippery or subject to rogue waves, causing students
identified by the School are associated with to inadvertently enter ocean waters.
transportation, the ability to provide adequate On the Bamfield site, BMSC trained guides and
supervision off campus, and the remote wilderness instructors lead activities and provide additional
environment and activities themselves. The remote safety instruction to students. BMSC enforces strict
nature of the sites mean that communications and rules including prohibition of swimming, rock
emergency response times may be delayed. scrambling or climbing. BMSC also imposes
Bamfield and Strathcona Park Lodge are reached stringent boating guidelines, including: bow and
from the School via highways, secondary roads, and stern line tied before boarding or disembarking;
active logging roads. Transportation is by School wearing life jackets at all times; trained Marine
vehicle with professional drivers, except where noted Centre staff only operating the boats; strictly
below. adhering to maximum load numbers while boating.
Boats will not be on the water if there is a small
On site, students are accommodated in hostel style craft warning.
dorms or multi-room cabins. Brentwood staff
provide supervision and bed checks, however 6.5.2 AP Biology 12 Field Trip to
trained staff at the centres are the primary group Bamfield Marine Science Centre
leaders for activities and provide safety orientation
(BMSC), September 17-19, 2011
Please read Section 6.5.1 on Bamfield and visit
One of the reasons the School has selected Bamfield www.bms.bc.ca. Additional information and forms
and Strathcona Park Lodge (SPL) is their long required by Bamfield will be provided to parents
history of successful experience with school groups, and students in advance of the trip, which is an
and the experienced and trained instructors and integral part of AP Biology 12.
guides that lead the activities. Brentwood staff
Students will explore intertidal zones on shore, and
accompany student groups in numbers that meet
on the ocean, and sampling aboard a BMSC
the School’s recommended staff/student ratios for
research vessel. The itinerary includes hiking and
such activities. Students are required to wear PFDs
boating in the Bamfield area to study intertidal
at all times while on boats or while performing
zones, coastal biodiversity and marine ecology.
activities at the waterline, and instructed to use
Students also engage in several university level labs.
special caution to avoid slipping on rocks, ramps
and docks. As these locations are also in cougar and Cost is $250 and students must provide their own
bear country, students will be provided with sleeping bags, waterproof clothing, rubber boots,
instruction regarding safe procedures to reduce any and flashlight with batteries. See full list of supplies
dangers of encounters with wildlife. needed for this trip on Page 23.
6.5.1 Bamfield (BMSC) - www.bms.bc.ca On the return journey, students may be permitted
Bamfield is a world-class teaching and research to swim at Pachena Bay, weather and water condi-
facility located on the west coast of Vancouver tions permitting. An adult with life-guard qualifica-
Island, approximately 3½ hours from the School, tions accompanies the group and monitors from the
accessible by highways, secondary roads, and active beach. Pachena Bay is open ocean and sandy beach
logging roads. and an excellent example of sandy shore habitat,
with algae, crab, molts and sea stars. Staff designate
Identified risks en route and at Bamfield include the swimming area boundaries, where waters are
injury from falls that may occur as the result of the shallow. For others, participation is optional.
nature of beach/marine exploration, and Students are not permitted to enter the water
transportation risks including vehicular or boating beyond waist level, and those identified as non-
swimmers are not permitted in the water. Despite more minor level, seasickness. Students must comply
these precautions, swimming in ocean waters always with all rules of the School and the marine operators.
entails some risks including, in the event of The School encourages all Grade 10 students to
unanticipated events, the possibility of drowning. participate in the Bamfield trip because of its excep-
tional educational and social value. If, however,
6.5.3 Grade 10 Expedition to Bamfield parents or students wish to restrict participation,
Marine Sciences Centre (BMSC), please email email@example.com
September 27-29, 2011 regarding alternative arrangements.
Please read Section 6.5.1 on Bamfield and visit
www.bms.bc.ca. In their Exploration 10 year, all
6.5.4 Grade 9 Expedition to Strathcona
Grade 10 students are encouraged to participate in Park Lodge, October 3-6, 2011
a customized outdoor education programme at As part of their Foundation 9 year, all Grade 9
Bamfield Marine Sciences Centre. Additional students are invited to participate in a customized
information and forms required by Bamfield will be outdoor education programme at Strathcona Park
provided to parents and students in advance. Lodge (SPL), near Campbell River. The Lodge is a
wilderness resort with experienced guides and
Although there are no additional charges for this instructors who offer tailored programs for Schools.
trip, students must provide their own sleeping bags, Please visit the SPL website to familiarize yourself
waterproof clothing, rubber boots, and flashlight with the facility and the kinds of activities offered
with batteries. See full list of supplies needed for http://www.strathcona.bc.ca.
this trip on Page 23.
Further details and forms required by SPL will be
Students will be exploring intertidal zones on shore, provided to parents closer to the time, but activities
and possibly ocean exploration and sampling aboard may include any of the following: rock and tree
a BMSC research vessel. The itinerary includes hiking climbing, ropes course, zip line, kayaking, canoeing,
and boating in the Bamfield area to study and hiking, survival skills, orienteering, navigation,
explore intertidal zones, coastal biodiversity and campfire and camp stove cooking, bog walk, and
marine ecology. waterfall viewing.
Students are transported to BMSC via school bus, Activities may be on natural water or at water
but in some years, travel to and from the School margins and on uneven terrain. Inherent risks of
may be, in part, via chartered passenger and cargo these kinds of activities include but are not limited
vessel through the Alberni inlet. If available, this to exposure to inclement weather, slipping, falling
boat excursion offers students a wonderfully scenic from a height, immersion in cold water,
trip and provides a unique insight into the remote hypothermia, hyperthermia, stream crossings, loss
coastal communities of Vancouver Island. There or damage of personal property, and minor to
would be no additional cost to parents for this catastrophic physical injury, include fatality.
method of transportation.
Although there are no additional charges for this
The M.V. Frances Barkley is a registered vessel with experiential learning programme, students must
a Canadian Coast Guard Home Trade III classifi- provide their own sleeping bags, waterproof
cation, allowing transport of passengers anywhere clothing, rubber boots, and flashlight with batteries.
within British Columbia coastal waters, and has See full list of supplies needed for this trip on
been delivering passengers, freight and mail for over Page 23.
60 years. The ship has a passenger capacity of 200
persons and is required to follow Transport Canada The School encourages all Grade 9 students to
and Canadian Coast Guard guidelines and regula- participate in this trip because of its exceptional
tions for a passenger vessel. Operators are trained in educational and social value. If, however, parents
the safe operation of the vessel and in emergency or students wish to restrict participation, please
procedures and protocols. The School will have email firstname.lastname@example.org regarding
contingency plans for transportation in the event alternative arrangements.
that the vessel is unavailable for weather or mechan-
ical reasons. Key risks are marine accidents or, on a
7. Students as Volunteers required, i.e. PFDs, gloves, hardhats, goggles,
harnesses, masks (fitted and provided by the School).
Students engage in physical activities, both on and
Students diagnosed with Anaphylaxis are reminded
off campus, that are part of organized School
to carry an EpiPen when engaged in such activities
activities of a community service nature, such as
on or off campus. Teachers and Facilities employees
SPARC, the SAC, and the BEAT. Participation in
provide safety orientation and instruction.
these groups teaches teamwork, the value of
volunteerism and philanthropy, a more thorough
understanding of the environment, and a greater 8. Leisure Activities On Campus &
appreciation of local and global issues. in the Vicinity of the Campus
Students are permitted to enjoy leisure time within
Risks do exist as with any physical activity. Our
the vicinity of the campus as their timetable permits.
students come from a diverse range of backgrounds,
The School cannot directly supervise students at all
and may have limited experience in some cases with
times–nor would we want to. Students are expected
performing the kinds of tasks that are part of such
and entrusted to use unstructured, unsupervised free
service, which may include, for example, gardening;
time responsibly. Students must avoid trespassing
painting; cleaning buildings; window washing;
on private property.
digging; moving of furniture, soil, gravel or debris,
and; assisting with uncomplicated but unfamiliar The vicinity of the campus is defined as the Mill Bay
construction tasks such as fence building. Students area north to Baytown Restaurant (Kilmalu Road),
perform recycling tasks which involve picking up north-west to the Kerry Park Recreation Centre and
and sorting garbage, sometimes along busy Skateboard Park, west to the shopping complex (Tim
roadways. With instruction and demonstration of Horton’s and MacDonald’s) and the walking trails
competence to the School’s Boatman, students with behind, and south to the Frayne Centre (Serious
a current Pleasure Craft Operator’s Card may also Coffee). The southern boundary is extended to the
drive coach boats during the Regatta, in compliance Mill Bay Ferry dock for runners and cyclists, but
with any licensing restrictions. other boundary extensions for runners or cyclists
(e.g. north to Cowichan Bay) require explicit
Some of these tasks present risks of injury through
permission from the houseparent.
vehicular accidents, falls, use of manual or power
tools, and exposure to fumes or other respiratory Students must obey traffic signs when crossing all
irritants or allergens. On water activities present roads, taking particular precautions when crossing
risks of drowning or hypothermia. the Trans Canada Highway. When cycling, students
must follow all safety practices, including the
Some of the lower risk on-campus tasks cited above
mandatory wearing of helmets, and the use of well-
may also be assigned to students as part of the
maintained equipment. For safety reasons, students
School’s disciplinary response to student infractions
should run or cycle with a partner, wear highly
of School Rules.
visible clothing, and avoid the use of earphones.
To reduce or avoid potential injury, the School sets Running or cycling in the dark carries additional
parameters on such activities. The location of such risk and is strongly discouraged.
activities is carefully considered (e.g. no work on
Because the School is situated on the edge of a
steep or clearly unstable slopes, or steep slopes
forested area, the possibility of chance encounters
above water). Students are generally allowed only to
with wildlife, such as raccoons, bears, and cougars
use manual tools — the use of power tools such as
exists. While this can seem to students to be an
lawn mowers and leaf blowers requires protective
exciting novelty, they need to be wary, and follow
equip-ment and direct adult supervision. Use of
the directions of staff, and police or conservation
power tools with exposed blades is prohibited, and
use of manual tools with exposed blades is highly
restricted and only under direct adult supervision. Serious crime in the Mill Bay rural area is rare, but
Students are not permitted to work from heights inevitably unsupervised interaction off campus
that exceed WorkSafe BC recommendations for brings an additional element of risk for students
Young Workers (generally, 10 feet). Students are that is beyond the control of the School.
issued protective equipment by the School as
Students must always be aware that water activity Staff organizers are required to plan and obtain
and behaviour at the water’s edge inherently carry a approval for such activities from the School, and as
high degree of risk. The School strongly encourages part of the planning process, must undertake a
students to arrive with at least minimal survival reasonable degree of due diligence on third-party
skills such as Swim to Survive®. operators (such as ropes courses) in situations where
the School is dependent upon the expertise,
9. School-Organized Recreational facilities and equipment of third parties.
and Social Activities Aside from any risks of physical injury inherent in
As a boarding School, a key element of the these activities, the common risk elements are as for
Brentwood experience is recreational and social. any off campus activity. Parents and students
Throughout the year, the School, or organized signing the Opening of Year Informed Consent
groups within the School, arrange optional social form agree to the student’s participation in these
events such as commendee, house, advisee or team activities, which will appear on the School website
outings, physical activities or games (e.g. laser tag). calendar. Further information such as contact
Trips may include social and cultural outings to details will be communicated to parents for any
local cities (Victoria, Nanaimo, Duncan, or activities requiring an overnight stay.
Vancouver) to visit museums or galleries, dine out Parents and/or students may be asked to sign
together, shop, attend movies and enjoy the waivers of liability and indemnification agreements
amenities of a bigger centre. by some third-party providers. The School does not
Some, such as camping trips to local parks, involve support the use of waivers or indemnification
students being off campus for one or two nights. agreements and tries to avoid, whenever possible,
Such outings provide opportunities for students to the use of third parties that require them. This is,
challenge themselves, and to share in adventurous however, sometimes beyond the School’s control,
activity that builds a team orientation and and some third-party providers will not permit the
individual confidence. Because of the nature of the student’s participation without parental signature.
environment and activities, they also present some The School cannot speak authoritatively about the
additional risks. legal implications of these forms and asks that
parents direct questions to the third-party provider.
Activity and Assessed
Description: School-Organized Recreational and Social Activities
Level of Risk
Boating – Level 3 Boating may be part of a number of water-based activities related to the academic or
(including wake- athletic programme, or some recreational activities. Safe boating guidelines will be
boarding and water reviewed ahead of time, including adhering to maximum capacities, wearing life jackets,
skiing) and in the case of canoeing and kayaking, safe entries, exits and rescue techniques.
Boating will not be undertaken if there is a small craft warning weather report. Use of jet
skis or similar individually powered water craft is not permitted, nor are students or staff
permitted to drive boats without suitable licensing and supervision. Wake-boarding, water
skiing or tubing may be offered as a house or advisees outing. As with any water-based
activity, risks of injury or drowning exist. Risk of catastrophic injury through collision
with objects in the water or with other participants is rare, but does occur. These activities
require a certified boat operator and all participants must wear PFDs. Instruction and
safety protocols are provided, such as maintaining recommended boat speed for the age
group and conditions and strict adherence to supervision ratios is required.
Bowling/Movies/ May be an outing organized by the School for commendees, advisees, Houses, other
Restaurants/Perfor groups within the School. Principal risks are transportation or becoming separated from
mances & similar the group, and there is some increased risk in restaurants for students with severe food
activities – Level 2 allergies.
Activity and Assessed
Description: School-Organized Recreational and Social Activities
Level of Risk
Camping – Level 3 Activity is organized by the School as a house outing or similar activity; winter camping
is part of the Outdoor Pursuits programme. Risks depend upon location and time of
year but pertain mainly to transportation, limitations on supervision in an outdoor
setting, proximity to bodies of water such as lakes or rivers with the possibility of falling
inadvertently into the water and drowning, falls on trails, burns from campfires, propane
explosions, injury from use of hatchets or other equipment. Risks are mitigated by use of
Brentwood College School vehicles with professional drivers, experienced leaders, safety
orientations and protocols.
Canoeing (flat water) In inside waters only as part of the Outdoor Pursuits programme or recreationally in the
– Level 3 waterfront areas of the School when a lifeguard is present. Detailed safety instruction is
provided and students must demonstrate skills. Life jackets are mandatory.
Climbing (Indoor), As the risk of falling can result in serious or catastrophic injury, instructors must be
including rappelling certified belayers and climbers, generally at a third-party climbing facility. Exceptions
– Level 4 must be approved by the Head of School.
Cycling – Level 3 Not a School organized activity. Students cycle on and off campus on paved or gravel
roadways as a leisure activity, requiring them to maneuver in vehicular traffic. They are
instructed to wear helmets, but staff cannot supervise behavior out of sight and/or off
campus. Students cycle as a means of local transportation (to and from the Mill Bay
ferry, for example) individually or as part of a group and sometimes on busy roadways.
Eco-challenge – Although the annual interhouse eco-challenge in September is well supervised, the
Level 3 activities are physically challenging and include swimming, canoeing, kayaking,
portaging, fire building, running, relays, orienteering and other activities of a similar
nature. Non-swimmers are prohibited from participation in Eco-challenge water
Go-karts/Laser Tag/ May be a house outing or other group activity organized by individual faculty, using an
Paintball – Level 3 established commercial third-party operator and facility only. Although there is the risk
of minor to severe injury in any of these activities, including risk of significant eye injury
in paintball, the majority of injuries in “war games” and go-kart activities occur in
unregulated situations. For all these activities, Brentwood staff provide general in-the-
area supervision but students are not always within sight of an adult and must accept
responsibility for adhering to the rules and safety protocols of the third-party operator,
including wearing of protective gear such as eye goggles and helmets.
Games, such as Students participate in a variety of on-campus games, often as part of inter-house
dodgeball, floor competition. Aggressive games can and do result in injuries occasionally, particularly
hockey, capture the when balls or sticks are involved. Injuries are commonly as a result of careless use of
flag, tag (all varieties) sticks, targeting balls, collisions between participants or with fixed objects, and tripping
– Level 3 or falling. The School mitigates such risks through use of protective equipment, safety
instruction to participants and the enforcing of safety rules, including immediate
removal of overly-aggressive participants. Soft balls or pucks, though still capable of
injury, reduce the risk. The greatest risks are to the head and eyes. Pushing, shoving,
tripping or rough play are prohibited. High sticking is prohibited in floor hockey.
High-level challenge May be a house outing, advisee or other small group activity such as Outdoor Pursuits,
ropes courses – or part of an extended curricular trip to Strathcona Park Lodge. This activity is
Level 4 organized by the School through an established third-party operator. On site supervision
by Brentwood staff is in accordance with operator requirements. Inherent risks
associated with these activities include head and/or spinal cord injuries, fractures,
dislocations, cuts, bruises, sprains, strains or death due to a fall from height due to
equipment failure, or improper use of equipment, inadequate supervision, or
carelessness of the participant. These inherent risks cannot be fully mitigated.
Activity and Assessed
Description: School-Organized Recreational and Social Activities
Level of Risk
Hiking/Backpacking Hiking may be part of an off campus activity, such as a camping trip, or part of the
– Level 3 Outdoor Pursuits programme. Groups can encounter wildlife, inclement weather and
risk falls or becoming lost. Risk and planning requirements vary depending on the
nature of the hike. Protocol for safe hiking is reviewed with students ahead of time.
Generally, only marked trails are explored (the exception is Outdoor Pursuits). The
School’s minimum staff/student ratios must be followed.
Orienteering – Orienteering is typically offered as part of the School’s annual “eco-challenge,” or as part
Level 3 of Outdoor Pursuits. Staff provide in the area supervision. When the area is limited to
the vicinity of the campus risk of becoming lost is minimal, however there is risk in
traversing roads. In treed areas and rough terrain, students may suffer injuries, typically of
a minor nature, such as scratches and cuts. There is risk of injury from slipping or falling or
eye injuries from branch whiplash. Students are reminded to hydrate to minimize risk of
dehydration. In Outdoor Pursuits, the risks are similar to hiking as part of that programme.
Skating (Ice) – May be a House Outing or similar activity. Students are required to adhere to arena
Level 3 safety protocols and rules. Skating involves some risk of injury from falling, cuts from
blades, and collisions with other skaters. The majority of injuries are suffered by
beginners. Skate Canada recommends use of hockey helmets for novice skaters but this
is not enforced by the School or arena staff and use of helmets is presently uncommon.
Skiing (Alpine & Skiing/snowboarding is offered as a School-wide day-time activity at Mt. Washington on
Cross Country) and an occasional or routine basis and may be offered for international students at Silver
Snowboarding – Star Resort. Alpine skiing and snowboarding are relatively high-risk activities and risks
Level 4 and precautions are outlined in section 7.1. Students are permitted to cross-country ski
on their own on marked and groomed trails at ski resorts.
Swimming – Swimming may be part of an organized activity in indoor pools, private pools, local lakes
Level 3 - 4 depending or rivers, in the ocean in front of the School at approved times, or at other locations.
on location Students identified as non-swimmers are prohibited from water activities. Parental
declaration of swimming ability (included in the Opening of Year documentation) and/
or a demonstration of swimming skills is required for participation in water-based sports
or activities. Students assessed as ‘weak swimmers’ may also be restricted from certain
activities. Parents must be aware that students who swim independently off campus, or at
unsupervised times or out of bounds on campus, contravene Brentwood’s waterfront policy and do
so entirely at their own risk.
Track and Field – Generally offered as an interhouse activity on campus. Students may also compete
Level 2 individually at other locations with specific permission from parents. Events typically
include: javelin, high jump, long jump, triple jump, shot put, discus, races and tug of
war. While typical injuries are overuse or strains, there is some risk of more serious
injury, such as fractures or head injury from falls or thrown objects. Coaches advise
students of safety precautions.
Weight-Training, Weight training is normally supervised by coaches as part of training and conditioning
Strength Training for high-performance sports that are part of the School’s regular programme. Before
and Conditioning using specialized equipment in the Gymnasium and the High Performance Centre,
(unsupervised) – students must complete mandatory orientation and instruction sessions designated by
Level 4 the Strength Training and Conditioning Coach. Students may use the facility
unsupervised, however, and although instructed to adhere to posted rules, staff are not
always present in the facility to monitor compliance, which increases the level of risk of
injury, such as musculoskeletal or nerve damage.
9.1 Alpine Skiing, Cross-Country Skiing, Washington during winter conditions in alpine
and Snowboarding – Level 4 terrain with risks of accidents or avalanche.
• Exposure to the elements in severe alpine
Skiing and snowboarding are not offered as sports
at Brentwood, but the proximity of the resort at Mt.
• Poor trail conditions or visibility, and becoming
Washington and a variety of resorts elsewhere in BC
lost or falling and sustaining injuries.
make it possible for the School to offer day
• Deliberately or inadvertently entering out-of-
excursions and longer off campus tours to ski
bounds areas and becoming lost, and/or
resorts for recreational alpine & cross-country
skiing, and snowboarding.
• Skiing/snowboarding in terrain beyond one’s
Alpine skiing and snowboarding are relatively high- ability, leading to falls and injury.
risk sports. The likelihood of some type of injury • High impact collisions with another skier/
(sprains, strains, concussions or other injuries to the snowboarder, natural hazards or mountain
head, fractures, and back or neck injuries) is viewed facilities (e.g. lift towers).
as moderate in terms of frequency. Brentwood • Malfunction of resort equipment, such as
College students have sustained injuries on ski chairlifts, leading to falls and injuries.
expeditions, such as fractured limbs. • Inadequately maintained personal equipment.
The magnitude of injury is potentially severe. There To reduce risk, precautions taken before and during
have been fatalities at some BC ski resorts as a result the Mt. Washington excursions, in addition to the
of out-of-control skiers or snowboarders who usual precautions for off campus excursions,
sustained injuries themselves, or injured others. include:
Every year, individuals engaged in these sports have Students are informed of the rules and
died in out-of-bounds areas as a result of avalanches. expectations for safe conduct. Misconduct reported
by the Ski Patrol, mountain staff or Brentwood
Against these risks, the School considers the vast staff will result in immediate discipline, and follow
numbers of students who participate safely at ski up, on return to School.
resorts in BC throughout the winter, and the • All School rules and codes of conduct apply.
pleasure that students draw from this activity. The Students are reminded that they must adhere to
risks identified by the School, other than those the Alpine Responsibility Code.
already mentioned, are listed below, along with the http://www.cwsaa.org/do-alpine.htm
precautions that the School takes on any ski/snow- • Students are briefed on the protocol to follow in
boarding trip. Brentwood staff provide ‘in the area the event of an incident or accident. Before each
supervision’ but they do not have visual contact day’s skiing, Brentwood staff establish a means of
with students most of the time. emergency contact with students.
• Experienced snowboarders and skiers may be
All students are invited to participate in day trips to permitted to use terrain parks but if they are
Mt. Washington during the winter. Completion of snowboarding they must wear full protective gear.
the Opening of Year Informed Consent form pro- • On each occasion, an assessment of the road and
vides consent for these trips, unless parents choose ski conditions will be made by the School, in
to indicate otherwise specifically on the form. consultation with the ski resort, which may result
Parents who provide ski equipment to students for in the cancellation or postponement of the trip.
• Students are required to wear a helmet at all
use on School organized ski outings are responsible
times on the slopes, whether skiing or
for ensuring that the equipment is properly
maintained and safe.
Students who are snowboarding are encouraged to
wear wrist guards and knee pads at all times while
9.1.1. Mt. Washington Ski/Snowboarding on the slopes.
Trips • All students are encouraged to take a ski or
The dangers and risks inherent in the Mt. Washington snowboard lesson. If students have been skiing or
activity may include but not limited to: snowboarding less than four times, or consider
• Travel by highway coach (public, hired, or School themselves inexperienced, they are required to take
buses) both to and from the School to Mt. a skiing or snowboarding (as applicable) lesson.
• All students are briefed on the required safety brings a mountain bike, BMX bike or skateboard
protocol which will include skiing/snowboarding to use in his/her free time. Helmets and safety gear
within their ability, under control, within the are mandatory. The School cannot monitor
resort boundaries, with a partner, and wearing behavior off campus and students who engage in
appropriate clothing for alpine conditions. these activities do so entirely at their own risk.
• Instructions to students are that no inverted
moves are permitted, and, other than in the 11. Definitions
terrain park, no ski or snowboard jumping is
Catastrophic Injury: include all types of injuries
permitted, but staff will not typically be in a
that occur suddenly and cause long-term or
position to monitor compliance.
permanent injury, and may be fatal or non-fatal.
• All students must check in with a designated staff
Examples include: accidental amputation, serious
member at a predetermined time and location
head trauma, spinal cord injury, multiple bone
during the day. Failure to check in will set in
fractures, some facial fractures, severe burns,
motion a search for the student.
drowning. Serious but non-catastrophic injuries
• Staff to student ratio for ski/snowboard trips will
would include uncomplicated concussions,
not exceed the School’s recommended ratio. On
musculoskeletal injuries (including fractures),
each excursion to the mountain, a minimum of
simple whiplash, neck or back strain, nose fractures.
two staff supervisors are in attendance.
Students are reminded regarding appropriate One-on-One Supervision: A supervising adult is
clothing and protection for alpine conditions present and watching the specific activity (e.g. Guide
(e.g. sunscreen). teaching a student how to belay a climber).
On-Site Supervision: A supervising adult is present,
Longer trips to Silver Star Resort in BC’s interior
but not necessarily constantly viewing the activity.
are offered in some school years to international
(e.g. coach supervising a tennis game).
students during School breaks. Informed consent
In-the-Area Supervision: A supervising adult could
will be sought from parents for those specific trips
be in the same location, but does not have visual
closer to the proposed departure dates.
contact (e.g. snowboarding).
Likelihood/Frequency: How probable an event is,
10. Activities Not Endorsed by or how often it might occur.
the School Magnitude: Severity or impact of an event, from
minor to catastrophic.
Social and recreational activities that are not
Risk: Probability or chance of an incident or
included in this document may be proposed from
time to time on an ad hoc basis. The School will
Staff-student ratio: The ratio of suitably qualified
consider such activities on a case by case basis,
and informed supervising adults to the number of
weighing objective evidence of risk. The School will
students participating in the activity.
not endorse ad hoc activities such as bungee jumping,
backyard trampolines, slip and slide, on-campus
ziplines, or sumo wrestling, on campus or off.
Parents wishing to make arrangements for
individual participation of their sons or daughters
in activities not endorsed by the School, such as
horse-back riding, must deal directly with third-party
operators and arrange transportation themselves,
after consulting with the Houseparent to ensure
that there are no conflicts with the School timetable.
Mountain biking, BMX biking, and skate-
boarding, all carry significant risk of catastrophic
injury, especially at skateboard parks, and are not
endorsed by the School. Parents must provide
direct safety instruction to their child if he/ she