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									UCL MEDICAL SCHOOL

VISITING STUDENT ELECTIVES

INFORMATION AND APPLICATION PROCESS



UCL Medical School is pleased to offer a visiting student electives programme to international undergraduate
medical students and those from other UK medical schools who have completed a minimum of 3 years of a
medical degree programme who excluding an IBSc and including 12 months of clinical study. These attachments
are spent within the academic clinical divisions of the School of Life and Medical Sciences and in clinical units
within the associated teaching hospitals: University College London Hospitals (WC1); The Royal Free Hospital
(NW3); and The Whittington Hospital (N19).

Medical School visiting electives are offered for a minimum of 4 weeks and a maximum of 8 weeks during 6 x 8
                              st
week blocks starting on the 1 Monday in August and running throughout the year. One elective period only may
be spent at UCL Medical School.

In exceptional cases, a visiting elective student may take an attachment at a hospital other than the one of the
central Trusts providing that a UCL consultant agrees to act as the educational supervisor and providing that the
local Trust agrees to the arrangement.

Please note that visiting electives in NEUROLOGY are not offered through the Medical School programme
and are organised separately through the Education Unit at the Institute of Neurology. Students seeking an
elective in Neurology are asked to email: jean.reynolds@ucl.ac.uk for information.

Please note that visiting electives at GOSH are not offered through the Medical School programme and are
organised separately through GOSH. Students on GOSH electives are not registered at UCL. Certification of
satisfactory completion is issued by GOSH and cannot be issued by UCL Medical School. By special arrangement,
if your Medical School requires UCL certification, you may register with the UCL Medical School programme. To
do this, you must comply with all the requirements for UCL Visiting Electives set out below including paying the
registration and processing fee of £250, and you must submit all required documentation at least 1 month prior to
taking up your placement at GOSH. Retrospective registration is not possible.

1      Administration and contacts

All administration and correspondence is by email to: Jelena Baburina j.baburina@ucl.ac.uk. Emails will normally
receive a response within 2 weeks.

Telephone enquiries cannot be taken and we regret that no other members of staff are able to answer queries in
the absence of the electives administrator.

2      Fees

Fees for electives are:
    £100 non-refundable processing fee which must be sent with the initial application form (Part 1)
    £250 registration, placement & certification fee plus £300 tuition fees (per 4 week clinical attachment and
        £75 for each consecutive week e.g 5 week placement equals £375) which must be sent with Parts 2 of the
        application form 4 months before the start of an elective placement
    Please note there will be no refund of registration & placement if you cancel your elective after the Final
        Approval has been issued
Methods of payment are:

       Cheque made payable to UCL
       International Money Order for which evidence must be included with the application form

Barclays Bank
Tottenham Court Road
London WC1
Account Name: UCL
Sort Code: 20-10-53
Account Number: 40178691
Swift: BARCGB2105L
IBAN: GB87BARC20105340178691

Please ensure that you quote the account code HB2M and your surname on all bank advices,
otherwise we will be unable to confirm receipt of funds.

       Cash is not accepted

Please note that students may not take up elective places until funds have cleared (minimum 4 weeks from receipt
of payment).

3       Dates and Availability of Electives

Electives are offered for a minimum of 4 weeks and a maximum of 8 weeks within the following blocks:

2011/2012
    Block 4            Monday 4 Mar to Friday 26 Apr 2013 – Deadline for applications 4 Sep 2012
    Block 5            Monday 29 Apr to Friday 21 Jun 2013 – Deadline for applications 29 Nov 2012
    Block 6            Monday 24 Jun to Friday 16 Aug 2013 - Deadline for applications 27 Jan 2013

Students may request any period of 4, 5, 6, 7 or 8 weeks providing that their start and end dates fall within these
block dates.

Availability depends on:

            o    the capacity of individual consultants to teach students in addition to the UCL MBBS students
                attached to their firms
            o   the availability of individual consultants or an educational supervisor nominated by the consultant
                during each block

4       Application process and timing

Elective attachments:

            o   are arranged on an individual case-by-case basis
            o   are identified through individual requests to specific consultants or specialities

Applications should be submitted no less than 6 months and no more than 12 months before the requested start
date. Applicants should:

       download the application form from http://www.ucl.ac.uk/medicalschool/undergraduate/electives
       complete Part 1 (Personal Details and Elective Module Preferences )
       send Part 1 with a cheque for £100 payable to UCL or with evidence of payment by International Money
        Transfer to UCL.

       allow at least 6 weeks for an elective placement that meets your requirements to be found and for email
        notification of a provisional offer to reach you

       complete and send Parts 2 and ALL REQUIRED DOCUMENTS (IN ENGLISH) and a cheque for the
        remaining registration fee (£250) and tuition fee (£300 for each 4 weeks) payable to UCL no later than 4
        months before the start of the placement
       complete and send Parts 3 and ALL REQUIRED DOCUMENTS (IN ENGLISH) no later than 4 months
        before the start of the placement to
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        UCL Medical School Occupational & Travel Health Centre
        University College London Medical School
        Royal Free Campus, Rowland Hill Street, London, NW3 2PF

            o   note that the English language test approved by UCL for entry to the MBBS applies also to visiting
                elective applications for applicants whose first language IS NOT English. Check the website list at:
                http://www.ucl.ac.uk/medicalschool/undergraduate/mbbs-admissions/faqs/english.pdf


HEPATITIS B, HEPATITIS C AND HIV
UCL Medical School follows guidelines produced by the Department of Health and agreed by the Medical Schools
Council.

Medical students are required by the Department of Health in the UK to provide evidence that they are not
infected with hepatitis B, hepatitis C and human immunodeficiency virus (HIV) before they can perform
EPPs. The Department of Health defines EPPs as “those invasive procedures where there is a risk that injury to
the worker may result in the exposure of the patient’s open tissues to the blood of the worker. These include
procedures where the worker’s gloved hands may be in contact with sharp instruments, needle tips or sharp
tissues (eg. spicules of bone or teeth) inside a patient’s open body cavity, wound or confined anatomical space
where the hands may not be completely visible at all times”. Venepuncture, canulation and suturing are not
considered as EPPs.

Please note that in accordance with the Department of Health guidelines, we are required to confirm the
results of the following tests which were performed abroad, and which will be repeated in the UK, on UK
validated blood samples analysed by a CPA accredited laboratory:-

            1. Hepatitis B surface antigen
            2. Hepatitis C antibodies
            3. HIV antibodies

You will be required to meet the costs of vaccinations and/or blood tests.

These confirmatory tests are to be completed before a medical student is given approval to start clinical
work as part of their placement. In the interim, a medical student will be able to start their placement but
only as a clinical observer during which time a medical student may only observe clinical practice.

You must make your appointment to have your blood tests in the UCL Medical Student Occupational Health
Centre on the first morning of your placement. Please contact Medical School Occupational Health on 020
7890 2999 or email studentappointmentoh@ucl.ac.uk
Once your test results have been confirmed, MSOH will issue you with a “Health and Exposure Prone Procedure
                                                                                               nd
Clearance Form” which you must present to your Supervising Consultant by the beginning of the 2 week of your
placement to be able to undertake a clinical placement.

MSOH Price list can be found on the link below:
http://www.ucl.ac.uk/medicalschool/staff-students/welfare/msothc/OH-Service-price.pdf

       allow at least 4-6 weeks for the Medical School to verify documents and check health clearance to enable
        the offer to be confirmed, and for UCL to issue a CAS (Confirmation of Acceptance of Studies)

       if from outside the EU:
              o check the UK Border Agency website at: http://www.ukba.homeoffice.gov.uk/studyingintheuk/ for
                 information about Tier 4 student visa requirements.

            o   Students whose first language IS English must check the UK Border Agency for information about
                English language requirements.

            o   ensure that they fulfil all the criteria for Tier 4 and have all the documentation required to
                obtain entry to the UK in time to take up an elective placement (this includes the CAS
                (which is issued by UCL not by the Medical School), evidence of ability to pay fees, and
                evidence of ability to pay living costs for the duration of the elective placement. Please
                note that students who are not granted a visa may request re-imbursement of the tuition
                fees but not the administrative fees incurred in processing their application.
            o   check the UCL website at http://www.ucl.ac.uk/prospective-students/international-
                students/current-students/visas for UCL guidance and advice about obtaining a student visa

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            o   note that neither UCL nor the Medical School can assist with visa applications other than by
                providing the Certification of Acceptance

            o   note that electives cannot be re-arranged if visas are not obtained in time to start on the agreed
                date

       note that applications submitted with incomplete documentation or without the appropriate fee will be
        rejected

       note that while the Medical School will make every effort to secure a placement for you, the School cannot
        guarantee that a place will be found

5       Conditions

       Applicants must have completed a minimum of 12 months’ clinical study at their own medical school
       Students from outside the EU require Tier 4 visas to take up a clinical elective.
       Students from non-English speaking countries must have passed an English Language test approved by
        UCL for entry to the MBBS programme. The list of approved tests may be found at:
        http://www.ucl.ac.uk/medicalschool/undergraduate/mbbs-admissions/faqs/english.pdf
       Students will be required to observe all regulations applying to UCL students
       Students will be required to observe all requirements applying to UCL medical students and including:
            o A-Z Policies at http://www.ucl.ac.uk/medicalschool/staff-students/general-information/a-z/
               Student Agreement at:
       http://www.ucl.ac.uk/medicalschool/staff-students/UCLMS-Student-Agreement.doc
        Students will be responsible for arranging their own accommodation and are not eligible to apply for UCL
        halls of residence
       Medical Malpractice insurance is compulsory and students are advised to contact one of the following
        organisations who provide this insurance free to student members:
             o Medical Protection Society – 0845 900 0022 or info@mps.org.uk or
                 http://www.medicalprotection.org/uk/student
             o Medical Defence Union (Only available to Medical Students based in UK and Ireland) 0800 716
                 376 or http://www.the-mdu.com/section_Medical_students/index.asp

6       Taking up your place
    Students should:

       Take an Offer letter, a copy of your passport and Tier 4 Visa to the Student Centre, Chadwick Building, on
        the right of the main entrance to UCL, Gower Street, London WC1E 6BT, between 10.00-11.00 am on the
        first morning of their attachment to enrol with University College London. Please note that only original
        documents can be accepted.
              o Check http://www.ucl.ac.uk/transition/joining/all-students/enrolment
       When registering in the Chadwick Building obtain a UCL Student ID card to show that you are registered at
        UCL. The card must be worn visibly at all times on clinical sites and carried at all times on UCL campus.
        The card allows access to UCL buildings including the libraries (reading rights only) and the UCL Union
        after 5pm. To access UCL services and facilities you will be asked for the card to prove your student status
              o Check http://www.ucl.ac.uk/new-students/id_card

       register your address in the UK with Student Records at enrolment, and ensure that you notify Student
        Records of any changes to your address while you are studying at UCL. This is a requirement of your visa
        conditions.

       book an appointment to have blood tests in the UCL Medical Student Occupational Health Centre on
        arrival in the UK to confirm the results of the blood tests which were performed abroad (see EPP
        paragraph). Please contact Medical School Occupational Health on 020 7890 2999 or email
        studentappointmentoh@ucl.ac.uk

       report to your clinical placement as per supervisor’s instructions
       activate your UCL email account
             o http://www.ucl.ac.uk/isd/students/mail

       familiarise yourself with:
            o A-Z Policies at http://www.ucl.ac.uk/medicalschool/staff-students/general-information/a-z/
            o Student Agreement at:

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             o   http://www.ucl.ac.uk/medicalschool/staff-students/UCLMS-Student-Agreement.doc

7        Certification of satisfactory completion

Towards the end of the elective placement, students should liaise with their consultant supervisor and with the
electives administrator to obtain any certification of satisfactory completion required by their own medical school.

The Medical School is able to provide, in English only:

    a standard UCL Medical School grade and assessment form certifying satisfactory completion
    a statement that the student has followed a course of study with the same rights and responsibilities as UCL
     students
    additional certification on request providing that the certificate requested is in English or accompanied by a
     certified translation

8        Self-organised electives and electives arranged through NHS Trusts

Medical School advice to Trusts and consultants at UCLH, The Royal Free and The Whittington Hospitals is that
visiting electives should not be offered outside the Medical School scheme because of the limited space available
on teaching firms and the detrimental effect of overcrowded firms on the teaching of UCL students. Trusts and
consultants should also be aware that students accepted through arrangements with Trusts or individual
consultants:

    will not be registered students at UCL
    will not be covered by UCL insurance policies
    will not have the health and immunisation clearance or police checks that are in place for UCL medical
     students and for students entering through the UCL Medical School scheme
    cannot be granted access to UCL buildings or libraries
    will not be bound by UCL rules and regulations of UCL or by Medical Student Agreements governing conduct
    will not able to obtain any documentation or signatures certifying attendance at UCL from either the Medical
     School or from College authorities
    if from outside the EU, will not be able to obtain a Tier 4 student visa and will be entering the UK
     illegally if they intend to take up a medical elective having entered with a visitor’s visa

9        Electives organised through UCL Faculty of Biomedical Sciences Divisions and Institutes

A small number of Divisions/Institutes within the Faculty of Biomedical Sciences at UCL organise their own elective
schemes separately from the Medical School and students who wish to apply are advised to check
Divisional/Institute websites for information about how to apply: http://www.ucl.ac.uk/slms/divisions-institutes.

For electives in Neurology, students should email jean.reynolds@ucl.ac.uk

Applicants and Divisions/Institutes are advised that:

     o   these electives are independent of the Medical School
     o   insurance, health and criminal records checks are the responsibility of the Division/Institute
     o   the certificate of satisfactory completion of these electives can only be issued by the Division/Institute. The
         Medical School cannot certify satisfactory completion of these electives.
     o   by agreement with individual Divisions/Institutes (e.g. GOSH), a student whose own medical school
         requires formal UCL Medical School certification may apply for UCL registration, verification of documents,
         health clearance, and certification of satisfactory completion as shown above. Students should take advice
         from the Division/Institute and then submit the Visiting Student Application forms as above with a
         processing fee of £250. Please note – documents should be submitted to the Medical School 3 months
         before the start of an elective placement.
     o   Students from outside the EU must obtain Tier 4 visas either through the Division/Institute or by
         applying through the Medical School scheme. Students will be entering the UK illegally if they are
         intending to take up a medical elective having entered with a visitor’s visa.

10       Student Selected Components

Student Selected Components are not currently offered to external students, but students at UK Medical Schools
who are interested in undertaking a 4 week SSC at UCL may apply under the elective scheme. Offers made will be

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subject to the same terms, conditions and fee rates, and students should ensure that any placement offered
satisfies the SSC requirements of their own Medical School.




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