Collection Letter Templates

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Collection Letter Templates Powered By Docstoc
					This document includes five (5) different collection letter templates. There are three (3)
letters that should be sent one after the other as first, second and final demands for
payment. Another letter is in response to the receipt of a dishonored check. The final
letter is a final demand for payment prior to referring the matter to a collection agency.
This template can be useful to individuals or businesses that want to demand the
payment of an unpaid debt.
                                                                                   MAY 4, 2013
COMPANY NAME
ADDRESS
OFFICE PHONE
FAX
EMAIL
WEBSITE

DEBTOR NAME
ADDRESS

DEBTOR ACCOUNT NUMBER

        Re: Demand for Payment on Past-Due Account

Dear NAME,

This letter is a friendly reminder that payment on your account in the amount of $________ was
due on ________. If you have already sent us your payment, kindly disregard this letter. If not,
please send us your payment promptly.


                                            Very truly yours,


                                            ______________
                                            NAME




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                                                                               MAY 4, 2013
COMPANY NAME
ADDRESS
OFFICE PHONE
FAX
EMAIL
WEBSITE

DEBTOR NAME
ADDRESS

DEBTOR ACCOUNT NUMBER

        Re: Second Demand for Payment on Past-Due Account

Dear NAME,

This is our second reminder that payment on your account in the amount of $________ is
overdue. This amount became due on ________, and as of the date of this correspondence, we
have not received your payment.

We value your business and hope to keep you as a customer. However, we do require payment
according to the terms of our invoices. Kindly forward to us your payment promptly. If you
have any questions or concerns, do not hesitate to contact us.

                                          Very truly yours,


                                          ______________
                                          NAME




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                                                                                     MAY 4, 2013
COMPANY NAME
ADDRESS
OFFICE PHONE
FAX
EMAIL
WEBSITE

DEBTOR NAME
ADDRESS

DEBTOR ACCOUNT NUMBER

        Re: Final Demand for Payment on Past-Due Account

Dear NAME,

This is our third and final reminder that payment on your account in the amount of $________ is
overdue. This amount became due on ________, and as of the date of this correspondence, we
have not received your payment.

We value your business and hope to keep you as a customer. However, your account is now
_____ days overdue. We require payment according to the terms of our invoices. Kindly
forward to us your payment within seven (7) days of the date of this letter. If your payment is
not received as requested, your account will be referred to our legal department for collection.

                                             Very truly yours,


                                             ______________
                                             NAME




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                                                                                      MAY 4, 2013
COMPANY NAME
ADDRESS
OFFICE PHONE
FAX
EMAIL
WEBSITE

DEBTOR NAME
ADDRESS

DEBTOR ACCOUNT NUMBER

        Re: Dishonored Check and Demand for Payment on Past-Due Account

Dear NAME,

As you are aware, on or about ________, you issued a check to COMPANY NAME, check no.
__, in the amount of _____________________________ and __/100 Dollars ($_______). As
you are further aware, the check was drawn upon your account at BANK NAME, and was
dishonored by said bank.

The check was issued by you as purported payment of funds due from you to COMPANY
NAME in exchange for goods supplied pursuant to Purchase Order ___________ and as
reflected in Invoice ______________ dated ______________. COMPANY NAME has
performed all of its duties owed by it by supplying to you goods that you ordered and that you
have accepted.

Previous efforts have been made to collect the outstanding balance due and owing. You have
been contacted via mail, telephone and e-mail. However, to date, you have failed to pay all
funds due and owing. Your current outstanding balance due and owing is $_________.

This letter serves as a final attempt to collect the overdue funds before legal proceedings will be
initiated. COMPANY NAME respectfully demands that you pay the full amount of all
outstanding funds due and owing, plus a service charge of $___, within 14 days of the date of
this letter. The total amount due and owing is $________.




© Copyright 2013 Docstoc Inc.                                                            5
If payment is not received as requested, COMPANY NAME will have no choice but to initiate
legal proceedings, which may include the filing of a civil lawsuit, seeking to collect the full
amount due and owing. If you have any questions, or to make arrangements for payment, please
contact ___________ at ____________________.

                                            Very truly yours,


                                            ______________
                                            NAME




© Copyright 2013 Docstoc Inc.                                                       6
                                                                                     MAY 4, 2013
COMPANY NAME
ADDRESS
OFFICE PHONE
FAX
EMAIL
WEBSITE

DEBTOR NAME
ADDRESS

DEBTOR ACCOUNT NUMBER

        Re: Demand for Payment and Account Cancellation

Dear NAME,

As you are aware, your account with COMPANY NAME is past-due in the amount of
_____________________________ and __/100 Dollars ($_______).

The past-due funds are due and owing from you to COMPANY NAME in exchange for goods
supplied pursuant to Purchase Order ___________ and as reflected in Invoice ______________
dated ______________. COMPANY NAME has performed all of its duties under the agreement
by supplying to you goods that you ordered and that you have accepted.

Previous efforts have been made to collect the outstanding balance that is due and owing. You
have been contacted via mail, telephone and e-mail. However, to date, you have failed to pay to
all funds due and owing. Your current outstanding balance due and owing is $_________. Your
account has now been cancelled and this matter has been referred to legal counsel for collections.

This letter serves as a final attempt to collect the overdue funds before legal proceedings will be
initiated. To avoid the unnecessary expenses related to initiating legal proceedings, COMPANY
NAME is willing to compromise and accept $_____________ as payment in full of the
outstanding debt that is due and owing within 5 business days of the date of this letter.

If this letter is not returned and signed with payment as requested the above offer to compromise
will expire and will not be offered again.




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Further, if the above offer is not accepted by you and payment is not received as requested,
COMPANY NAME will have no choice but to initiate legal proceedings, which may include the
filing of a civil lawsuit seeking to collect the full amount due and owing. If you have any
questions, or to make arrangements for payment, please contact ___________ at
__________________.

                                          Very truly yours,


                                          ______________
                                          NAME




© Copyright 2013 Docstoc Inc.                                                     8

				
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Description: This document includes five (5) different collection letter templates. There are three (3) letters that should be sent one after the other as first, second and final demands for payment. Another letter is to be in response to the receipt of a dishonored check. The final letter is a final demand for payment prior to referring the matter to a collection agency. This template can be useful to individuals or businesses that want to demand the payment of an unpaid debt.
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