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					 Iowa State University
Extension Restructuring
Gary Hall, Regional Extension Education Director

 Brenda Schmitt, Family Resource Management
             Program Specialist


                                MANAGING Tough Times
     Iowa State University Extension
              Restructure
•   Reason for Restructure
•   Process of Restructuring
•   Challenges Faced
•   Successful Aspects of Restructuring
•   Lessons Learned



                            MANAGING Tough Times
  Rea$on for Re$tructuring
• Governor Cut Regent Universities in
  Iowa by 10%
• ISU Extension was cut by $4.15 million




                          MANAGING Tough Times
ISU Extension Budget Cut            (in millions)

Off‐campus restructure:
AEED & CEED Salary/Benefits & Operations   $ 8.00
DFO & REED Salary/Benefits & Operations    $ (2.70)
Restructure savings                        $ 5.30
County Partnership Share to Counties       $ (3.50)

Total Off Campus budget cut                $ 1.80




                                  MANAGING Tough Times
Program budget cuts:

Communities                           $ 0.12
Youth                                 $ 0.32
Agriculture & Natural Resources       $ 0.64
Extension 21                          $ 0.09
Families                              $ 0.44
Communications & External Relations   $ 0.45
Administration                        $ 0.30
Total Campus budget cut                        $ 2.35

Total Off Campus budget cut                    $ 1.80

Total Budget Cut                               $ 4.15


                                 MANAGING Tough Times
     Iowa
   Extension
  Background
• Extension Councils
  – Each county has a 9 member elected
    Council
  – Taxing authority via referendum
  – Volunteer service

                              MANAGING Tough Times
     Tad More Background
• Partnership Fee sent to ISU for CEED
  and support services
• 99 Counties in Iowa




                          MANAGING Tough Times
       Process for
      Restructuring
• Listening Sessions
  – Ideas from the Field to Jack Payne, Vice
    President for Extension and Outreach
  – Connect session
• Vice President’s Committee for
  Restructuring
• Elimination of 99 CEEDs and AEEDs

                              MANAGING Tough Times
• Interviews for 20 REEDs
• Listening Sessions with Public and
  Councils conducted by Vice President
• Partnership Fee eliminated and
  replaced with lower Support Services
  – Savings used by Council as they wish
• Departments Cut Amount Designated
  – Made their own decisions on cuts



                             MANAGING Tough Times
• Retirement Incentive Option (RIO)
  – Early Retirement of 83 Staff
    • Campus and Field
    • 5 years of health care for staff and spouse
  – Retire date of January 31, 2010
    • Stimulus Money from 8/1/09 to 1/31/10




                                 MANAGING Tough Times
       The ‘Look’ of Extension
Before Restructure         After Restructure
• 94 CEEDs, 5 AEEDs        • 20 REEDs, 1 DFO
• OA and CYC in each       • OA and CYC in each
  county                     county
• Field Specialists in     • Fewer Program
  various county offices     Specialists
• Annual Conference face   • Virtual Annual
  to face                    Conference
                           • Councils funding Program
                             Coordinators, others


                                 MANAGING Tough Times
Regions Prior to Restructure




                  MANAGING Tough Times
MANAGING Tough Times
Before Restructure            After Restructure

• 10 Council meetings/yr      • County and Regional
• CEED evaluated staff          Council meetings
• CEED provided               • Councils responsible for
  marketing and                 staff management and
  organization for programs     evaluation
                              • County Point of Contact




                                     MANAGING Tough Times
             Challenges
• Families Program Specialists (PS)
  – 16 RIOs
  – Program Specialists have larger areas
• Transition with RIOs
• Travel $$ for PS reduced
• PS targeting built in audiences


                             MANAGING Tough Times
• Online classes growing
• New structure with no plan to follow
  (which may be a good thing)
• Uncertainty of Staff Evaluation
  Responsibility
• All policy, documents need updating
• Roles not clearly defined
• Many Task Forces
  – Orientation, Reporting, Evaluation, etc.

                               MANAGING Tough Times
• Grants
  – CEEDs were PI and
    match
  – Indirect costs and running
    grants by OAs
• All regions and counties
  are unique
• PS area doesn’t match
  regions
• Continuing budget cuts

                                 MANAGING Tough Times
              Successes
• Exponential Increase in Creativity
• Few Boundaries
• Strength Base Approach
  – Specialization of Tasks
  – Press Releases, Web Updates
• Teamwork Increase
• Ability to Design a Position

                            MANAGING Tough Times
     More Successes
• More Cross Marketing of
  Programs
• Increase Use of Technology
• Focus on Sequential Learning
  – Dropped Single Topic Classes
• Councils More Engaged
• Discovering More Along the
  Way

                             MANAGING Tough Times
           Lessons Learned
• Transparency is Critical
  – Open Communications
  – Involve All
     • Councils
     • Staff
     • Iowa Association of Extension Councils
• Timing

                                  MANAGING Tough Times
     More Lessons Learned
• Attitude Affects Success
  – Early Adopters
  – On the Fence
  – Hell No
• Influence of Old Structure
  Underestimated
• Ask Again in 6 Months

                               MANAGING Tough Times
Questions




        MANAGING Tough Times

				
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