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					     Leeds University Union EMS Register

1. EMAP
2. Significance Assessment
3. Corporate Roles and Responsibilities
4. Service Roles and Responsibilities
5. Environmental Training
6. Non Conformances'
7. Management Review
                                                                    Venues Environmental Management Action Plan (EMAP)
                                                                Worksheet Version:                                       1.0
                                                                   Completed By:                                    Steve Keeble
                                                                            Date:                                     7/29/2011

                                                                                                                                          Significance
                    Aspect and Impact Identification
                                                                                                                                             Testing
                                                                                                                                                                     Existing delivery or
                                                                                                            Legislation/Voluntary     Significance       Significant
Activity                                               Aspect                        Impact                                                                          management             These controls are:
                                                                                                            Commitment                score                   ?
                                                                                                                                                                     controls

General
office energy use                                      use of natural                depletion of natural   Energy Performance of 5                         Yes      PCs off overnight Effective with
                                                       resources                     resources              Buildings (certificates                                                    room for
                                                                                                            and inspections) 2010                                    PC Screens set    improvement
                                                       Emissions to air              Contribution to                                                                 to hibernate
                                                                                     climate change         Climate change and
                                                                                     through carbon         energy act 2006                                          Air con off when
                                                                                     emissions                                                                       not in use
                                                                                                            Energy Efficiency
                                                                                                            Action Plan 2007                                         Lights turned off
                                                                                                                                                                     when not in use
                                                                                                            LUU Environment Policy




Printing and photocopying                              Use of natural                depletion of natural   Environmental             3                     Yes      Printing and           Ineffective,
                                                       resources                     resources              Protection act (duty of                                  photocopying           need to
                                                                                                            care) 1990                                               monitored              develop a
                                                       Waste generation              water and land                                                                  through a pin          control
                                                                                     contamination          Waste Regulations 2011                                   number system

                                                                                     air pollution          Hazardous Waste
                                                                                                            Regulations 2009

                                                                                                            LUU Environment Policy

                                                                                                            WEEE Regulations 2006-
                                                                                                            2009
Staff Travel to meetings         use Fuel           depletion of natural   LUU Transport Policy     2       No    Public Transport   Effective with
                                                    resources                                                     used in first      room for
                                 Emissions to air                          LUU Environment Policy                 instance where     improvement
                                                    Contribution to                                               convenient
                                                    climate change         LUU Strategic Plan
                                                    through carbon         (theme 7) 2010-2014                    Car
                                                    emissions                                                     sharing/minibus
                                                                           Road Traffic Act 1991                  hire used for
                                                                                                                  team journeys
                                                                           Environmental
                                                                           Protection Act 1991

                                                                           Clean Air Act 1993




Management of venues washrooms   use of natural     depletion of natural   Water Resources              4   Yes   Automatic flush    Effective with
                                 resources          resources              Regulations                            urinals used       room for
                                                                                                                                     improvement
                                 Emissions to air   Contribution to        The Water Supply
                                                    climate change         (Water Fittings)
                                 Waste generation   through carbon         Regulations
                                                    emissions
                                                                           Environmental
                                                    water and land         Protection (duty of
                                                    contamination          care)

                                                    air pollution          LUU Environment Policy

                                                                           LUU Strategic Plan
                                                                           (Theme 7) 2010-2014
Waste disposal        Use of natural       Depletion of natural      LUU Environment Policy 5   Yes   Use licenced        Effective with
                      resources            resources                                                  contractors for     room for
                                                                     LUU Strategic Plan               general waste       improvement
                      Emissions to air, land Contribution to         (Theme 7) 2010-2014              disposal
                      and water              climate change
                                                                     Waste Regulations 2011           Recycling in
                                           Potential air pollution                                    place for:
                                                                     Environmental
                                           potential land            Protection (duty of              Glass
                                           contamination             care) 1991                       Paper
                                                                                                      Card
                                                                                                      Food
                                                                                                      Cans
                                                                                                      Plastic
                                                                                                      tatra Pak


Stylus
Energy Use (events)   use of natural       depletion of natural      Energy Performance of 5    Yes   Shutdown         Ineffective,
                      resources            resources                 Buildings (certificates          procedure for    need to
                                                                     and inspections) 2010            closure in place develop a
                      Emissions to air     Contribution to                                                             control
                                           climate change            Climate change and               LED ligting used
                                           through carbon            energy act 2006                  in some areas
                                           emissions
                                                                     Energy Efficiency                Lighting levels
                                                                     Action Plan 2007                 kept to a
                                                                                                      minimum for
                                                                     LUU Environment Policy           events

                                                                                                      Zoned lighting in
                                                                                                      place in all
                                                                                                      areas
Operation of cellars (energy use, cooling etc)        use of natural     depletion of natural   LUU Environment Policy 4   Yes   cellar cooling       Effective with
                                                      resources          resources                                               and fridges          room for
                                                                                                LUU Strategic Plan               switched off         improvement
                                                      Emissions to air   Contribution to        (Theme 7) 2010-2014              over long
                                                                         climate change                                          closure periods
                                                                         through carbon         F-gas Regulations 2009
                                                                         emissions                                               plastic draping
                                                                                                ODS Regulations 2009             used to prevent
                                                                                                                                 cooling loss
                                                                                                Climate change and
                                                                                                energy act 2006                  Pipes of cooling
                                                                                                                                 system have
                                                                                                                                 been lagged.




Production of Marketing Materials (posters, Flyers)   Use of natural     depletion of natural   LUU Environment Policy 3   Yes   Paper size and       Effective with
                                                      resources          resources                                               number of runs       room for
                                                                                                LUU Strategic Plan               reduced for          improvement
                                                      Waste generation   water and land         (Theme 7) 2010-2014              poster
                                                                         contamination                                           production
                                                                                                Waste Regulations 2011
                                                                         air pollution                                           Introduction of
                                                                                                                                 double sited
                                                                                                                                 flyers advertising
                                                                                                                                 two events

                                                                                                                                 Social media
                                                                                                                                 and web
                                                                                                                                 marketing used

                                                                                                                                 FSC Paper used
                                                             Use of natural       depletion of natural      LUU Environment Policy 2     No   Licenced           Ineffective,
                                                             resources            resources                                                   contractors used   need to
                                                                                                            LUU Sustainable                   to dispose of      develop a
                                                             Hazardous waste      Potential pollution:      Procurement Policy                equipment          control
                                                                                  land water and air
                                                                                  contamination             LUU Strateic Plan
                                                                                                            (theme 7) 2010-2014

                                                                                                            Waste Regulations 2011

                                                                                                            Environmental
                                                                                                            Protection (duty of
                                                                                                            care) 1991

                                                                                                            Hazardous Waste
                                                                                                            Regulations 2005
Procurement and disposal of AV/Lighting/electrical equipment
Cleaning                                                     Use of natural       Depletion of natural      WEEE Regulations 2006
                                                                                                            COSHH Regulations        2   No   none               Ineffective,
                                                             resources            resources                                                                      need to
                                                                                                            LUU Environment Policy                               develop a
                                                             Emissions to air, land Contribution to                                                              control
                                                             and water              climate change          LUU Strategic Plan
                                                                                                            (Theme 7) 2010-2014
                                                                                  Potential air pollution
                                                                                                            Waste Regulations 2011
                                                                                  potential land
                                                                                  contamination             Environmental
                                                                                                            Protection (duty of
                                                                                                            care) 1991

                                                                                                            Hazardous Waste
                                                                                                            Regulations 2005



Pulse
Energy Use (events)                                   use of natural     depletion of natural   Energy Performance of 5    Yes   Shutdown         Effective with
                                                      resources          resources              Buildings (certificates          procedure for    room for
                                                                                                and inspections) 2010            closure in place improvement
                                                      Emissions to air   Contribution to
                                                                         climate change         Climate change and               LED ligting used
                                                                         through carbon         energy act 2006                  in some areas
                                                                         emissions
                                                                                                Energy Efficiency                Lighting levels
                                                                                                Action Plan 2007                 kept to a
                                                                                                                                 minimum for
                                                                                                LUU Environment Policy           events

                                                                                                                                 Zoned lighting in
                                                                                                                                 place in all
                                                                                                                                 areas



Production of Marketing Materials (posters, Flyers)   Use of natural     depletion of natural   LUU Environment Policy 3   Yes   Paper size and       Effective with
                                                      resources          resources                                               number of runs       room for
                                                                                                LUU Strategic Plan               reduced for          improvement
                                                      Waste generation   water and land         (Theme 7) 2010-2014              poster
                                                                         contamination                                           production
                                                                                                Waste Regulations 2011
                                                                         air pollution                                           Introduction of
                                                                                                                                 double sited
                                                                                                                                 flyers advertising
                                                                                                                                 two events

                                                                                                                                 Social media
                                                                                                                                 and web
                                                                                                                                 marketing used

                                                                                                                                 All posters
                                                                                                                                 printed on FSC
                                                                                                                                 paper
                                                             Use of natural       depletion of natural      LUU Environment Policy 2   No    Licenced         Effective with
                                                             resources            resources                                                  contractors used room for
                                                                                                            LUU Strateic Plan                to dispose of    improvement
                                                             Hazardous waste      Potential pollution:      (theme 7) 2010-2014              equipment
                                                                                  land water and air
                                                                                  contamination             LUU Procurement policy

                                                                                                            Environmental
                                                                                                            Protection (duty of
                                                                                                            care) 1991

                                                                                                            Hazardous Waste
                                                                                                            Regulations 2005

                                                                                                            WEEE Regulations 2006

Procurement and disposal of AV/Lighting/electrical equipment                                                F-Gas Regulations 2009
Waste disposal                                               Use of natural       Depletion of natural      LUU Environment Policy 3   Yes   Use licenced      Effective with
                                                             resources            resources                                                  contractors for   room for
                                                                                                            LUU Strategic Plan               general waste     improvement
                                                             Emissions to air, land Contribution to         (Theme 7) 2010-2014              disposal
                                                             and water              climate change
                                                                                                            Waste Regulations 2011           Recycling in
                                                                                  Potential air pollution                                    place for:
                                                                                                            Environmental
                                                                                  potential land            Protection (duty of              Glass
                                                                                  contamination             care) 1991                       Paper
                                                                                                                                             Card
                                                                                                                                             Food
                                                                                                                                             Cans
                                                                                                                                             Plastic
                                                                                                                                             tatra Pak
Cleaning              Use of natural       Depletion of natural      COSHH Regulations        2   No    All cleaning        Effective with
                      resources            resources                                                    products used       room for
                                                                     LUU Environment Policy             are minimal         improvement
                      Emissions to air, land Contribution to                                            hazard or non-
                      and water              climate change          LUU Strategic Plan                 hazardous and
                                                                     (Theme 7) 2010-2014                are free from
                                           Potential air pollution                                      bleach
                                                                     Waste Regulations 2011
                                           potential land                                               All waste
                                           contamination             Environmental                      cleaning
                                                                     Protection (duty of                materials are
                                                                     care) 1991                         disposed of
                                                                                                        through
                                                                     Hazardous Waste                    licenced
                                                                     Regulations 2005                   contractors



Mine
Energy Use (events)   use of natural       depletion of natural      Energy Performance of 5      Yes   Shutdown         Effective with
                      resources            resources                 Buildings (certificates            procedure for    room for
                                                                     and inspections) 2010              closure in place improvement
                      Emissions to air     Contribution to
                                           climate change            Climate change and                 LED ligting used
                                           through carbon            energy act 2006                    in some areas
                                           emissions
                                                                     Energy Efficiency                  Lighting levels
                                                                     Action Plan 2007                   kept to a
                                                                                                        minimum for
                                                                     LUU Environment Policy             events

                                                                                                        Zoned lighting in
                                                                                                        place in all
                                                                                                        areas
Operation of cellars (energy use, cooling etc)        use of natural     depletion of natural   LUU Environment Policy 5   Yes   cellar cooling       Effective with
                                                      resources          resources                                               and fridges          room for
                                                                                                LUU Strategic Plan               switched off         improvement
                                                      Emissions to air   Contribution to        (Theme 7) 2010-2014              over long
                                                                         climate change                                          closure periods
                                                                         through carbon         F-gas Regulations 2009
                                                                         emissions                                               plastic draping
                                                                                                ODS Regulations 2009             used to prevent
                                                                                                                                 cooling loss
                                                                                                Climate change and
                                                                                                energy act 2006                  Pipes of cooling
                                                                                                                                 system have
                                                                                                                                 been lagged.




Production of Marketing Materials (posters, Flyers)   Use of natural     depletion of natural   LUU Environment Policy 2   No    Paper size and       Effective with
                                                      resources          resources                                               number of runs       room for
                                                                                                LUU Strategic Plan               reduced for          improvement
                                                      Waste generation   water and land         (Theme 7) 2010-2014              poster
                                                                         contamination                                           production
                                                                                                Waste Regulations 2011
                                                                         air pollution                                           Introduction of
                                                                                                                                 double sited
                                                                                                                                 flyers advertising
                                                                                                                                 two events

                                                                                                                                 Social media
                                                                                                                                 and web
                                                                                                                                 marketing used
                                                             Use of natural       depletion of natural      LUU Environment Policy 3   Yes   Licenced           Ineffective,
                                                             resources            resources                                                  contractors used   need to
                                                                                                            LUU Strateic Plan                to dispose of      develop a
                                                             Hazardous waste      Potential pollution:      (theme 7) 2010-2014              equipment          control
                                                                                  land water and air
                                                                                  contamination             Environmental
                                                                                                            Protection (duty of
                                                                                                            care) 1991

                                                                                                            Hazardous Waste
                                                                                                            Regulations 2005

                                                                                                            WEEE Regulations 2006

                                                                                                            F-Gas Regulations 2009

Procurement and disposal of AV/Lighting/electrical equipment                                                ODS Regulations 2009
Waste disposal                                               Use of natural       Depletion of natural      LUU Environment Policy 3   Yes   Use licenced       Effective with
                                                             resources            resources                                                  contractors for    room for
                                                                                                            LUU Strategic Plan               general waste      improvement
                                                             Emissions to air, land Contribution to         (Theme 7) 2010-2014              disposal
                                                             and water              climate change
                                                                                                            Waste Regulations 2011           Recycling in
                                                                                  Potential air pollution                                    place for:
                                                                                                            Environmental
                                                                                  potential land            Protection (duty of              Glass
                                                                                  contamination             care) 1991                       Paper
                                                                                                                                             Card
                                                                                                                                             Food
                                                                                                                                             Cans
                                                                                                                                             Plastic
                                                                                                                                             tatra Pak
Cleaning                                         Use of natural       Depletion of natural      COSHH Regulations        2   No
                                                 resources            resources
                                                                                                LUU Environment Policy
                                                 Emissions to air, land Contribution to
                                                 and water              climate change          LUU Strategic Plan
                                                                                                (Theme 7) 2010-2014
                                                                      Potential air pollution
                                                                                                Waste Regulations 2011
                                                                      potential land
                                                                      contamination             Environmental
                                                                                                Protection (duty of
                                                                                                care) 1991

                                                                                                Hazardous Waste
                                                                                                Regulations 2005



Security Services
Night mangement of LUU building (shutdown etc)   Use of natural       depletion of natural      LUU Environment Policy 5     Yes   Shutdown       Ineffective,
                                                 resources            resources                                                    procedure in   need to
                                                                                               LUU Strategic Plan                  place          develop a
                                                 Awarenss raising     increased awareness (Theme 7) 2010-2014                                     control
                                                                      of
                                                                      environmental/sustai Waste Regulations 2011
                                                                      nability issues of Staff
                                                                                               Environmental
                                                                                               Protection (duty of
                                                                                               care) 1991


Events Management
Hire of external spaces                          Use of natural       depletion of natural      LUU Environment Policy 2     No    none           Ineffective,
                                                 resources            resources                                                                   need to
                                                                                                LUU Strategic Plan                                develop a
                                                 Waste generation     water and land            (Theme 7) 2010-2014                               control
                                                                      contamination
                                                                                                Waste Regulations 2011
                                                                      air pollution
                                                                                                Environmental
                                                                                                Protection (duty of
                                                                                                care) 1991
Hire of cleaning and other contractors                Use of natural     depletion of natural   LUU Sustainable          2   No    none                 Ineffective,
                                                      resources          resources              Procurement Policy                                      need to
                                                                                                                                                        develop a
                                                      Waste generation   water and land         LUU contractor control                                  control
                                                                         contamination          procedure

                                                                         air pollution          Climate change and
                                                                                                energy act 2006

                                                                                                Energy Efficiency
                                                                                                Action Plan 2007

                                                                                                LUU Environment Policy




Production of Marketing Materials (posters, Flyers)   Use of natural     depletion of natural   LUU Environment Policy 4     Yes   Paper size and       Effective with
                                                      resources          resources                                                 number of runs       room for
                                                                                                LUU Strategic Plan                 reduced for          improvement
                                                      Waste generation   water and land         (Theme 7) 2010-2014                poster
                                                                         contamination                                             production
                                                                                                Waste Regulations 2011
                                                                         air pollution                                             Introduction of
                                                                                                Environmental                      double sited
                                                                                                Protection (duty of                flyers advertising
                                                                                                care) 1991                         two events

                                                                                                                                   Social media
                                                                                                                                   and web
                                                                                                                                   marketing used

                                                                                                                                   All posters
                                                                                                                                   printed on FSC
Technical Equipment Hire Service                                                                                                   paper
transport of equipment                                use Fuel           depletion of natural   LUU Transport Policy     2   No    hired vehicle        Effective with
                                                                         resources                                                 used                 room for
                                                      Emissions to air                          LUU Environment Policy                                  improvement
                                                                         Contribution to
                                                                         climate change         LUU Strategic Plan
                                                                         through carbon         (theme 7) 2010-2014
                                                                         emissions
                                                                                                Road Traffic Act 1991

                                                                                                Environmental
                                                                                                Protection Act 1991

                                                                                                Clean Air Act 1993
procurement, disposal and maintenance of equipment   Use of natural     depletion of natural   LUU Environment Policy 2     No   Licenced         Effective with
                                                     resources          resources                                                contractors used room for
                                                                                               LUU Strateic Plan                 to dispose of    improvement
                                                     Hazardous waste    Potential pollution:   (theme 7) 2010-2014               equipment
                                                                        land water and air
                                                                        contamination          Environmental
                                                                                               Protection (duty of
                                                                                               care) 1991

                                                                                               Hazardous Waste
                                                                                               Regulations 2005

                                                                                               WEEE Regulations 2006

                                                                                               F-Gas Regulations 2009

                                                                                               ODS Regulations 2009
Arranging hire of equimpment                         use of natural     depletion of natural   LUU Sustainable          2   No   All bookings      Effective, no
                                                     resources          resources              Procurement Policy                done via e-mail   room for
                                                                                                                                                   improvement
                                                     Emissions to air   Contribution to        LUU contractor control
                                                                        climate change         procedure
                                                                        through carbon
                                                                        emissions              Climate change and
                                                                                               energy act 2006

                                                                                               Energy Efficiency
                                                                                               Action Plan 2007

                                                                                               LUU Environment Policy

Marketing of hire service                            Use of natural     depletion of natural   LUU Environment Policy 2     No   All bookings      Effective, no
                                                     resources          resources                                                done via e-mail   room for
                                                                                               LUU Strategic Plan                                  improvement
                                                     Waste generation   water and land         (Theme 7) 2010-2014
                                                                        contamination
                                                                                               Waste Regulations 2011
                                                                        air pollution
                                                                                               Environmental
                                                                                               Protection (duty of
                                                                                               care) 1991


Summer Ball
Energy use (generators etc)         use of natural       depletion of natural      Energy Performance of 5         Yes   Generators hired Ineffective,
                                    resources            resources                 Buildings (certificates               through external need to
                                                                                   and inspections) 2010                 company          develop a
                                    Emissions to air     Contribution to                                                                  control
                                                         climate change            Climate change and
                                    Use and storage of   through carbon            energy act 2006
                                    Fuel                 emissions
                                                                                   Energy Efficiency
                                                         Potentail pollution       Action Plan 2007
                                                         incident
                                                                                   LUU Environment Policy

                                                                                   Control of Pollution (oil
                                                                                   storage) regulations
                                                                                   2001

                                                                                   Hazardous waste
waste production and disposal       Use of natural       Depletion of natural      regulations 2005 Policy 4
                                                                                   LUU Environment                 Yes   EMAS          Effective, no
                                    resources            resources                                                       accredited    room for
                                                                                   LUU Strategic Plan                    company (LCC) improvement
                                    Emissions to air, land Contribution to         (Theme 7) 2010-2014                   used as
                                    and water              climate change                                                contractor
                                                                                   Waste Regulations 2011
                                                         Potential air pollution
                                                                                   Environmental
                                                         potential land            Protection (duty of
                                                         contamination             care) 1991


hire of equipment and contractors   Use of natural       depletion of natural      LUU Sustainable             3   Yes   none             Ineffective,
                                    resources            resources                 Procurement Policy                                     need to
                                                                                                                                          develop a
                                    Waste generation     water and land            LUU contractor control                                 control
                                                         contamination             procedure

                                                         air pollution             Climate change and
                                                                                   energy act 2006

                                                                                   Energy Efficiency
                                                                                   Action Plan 2007

                                                                                   LUU Environment Policy
Production of Marketing Materials (posters, Flyers)   Use of natural     depletion of natural   LUU Environment Policy 3     Yes   Paper size and       Effective with
                                                      resources          resources                                                 number of runs       room for
                                                                                                LUU Strategic Plan                 reduced for          improvement
                                                      Waste generation   water and land         (Theme 7) 2010-2014                poster
                                                                         contamination                                             production
                                                                                                Waste Regulations 2011
                                                                         air pollution                                             Introduction of
                                                                                                                                   double sited
                                                                                                                                   flyers advertising
                                                                                                                                   two events

                                                                                                                                   Social media
                                                                                                                                   and web
                                                                                                                                   marketing used

                                                                                                                                   All posters
                                                                                                                                   printed on FSC
transport of equipment                                use Fuel           depletion of natural   LUU Transport Policy     2   No    papervehicles
                                                                                                                                   Hired                Effective with
                                                                         resources                                                 used                 room for
                                                      Emissions to air                          LUU Environment Policy                                  improvement
                                                                         Contribution to
                                                                         climate change         LUU Strategic Plan
                                                                         through carbon         (theme 7) 2010-2014
                                                                         emissions
                                                                                                Road Traffic Act 1991

                                                                                                Environmental
                                                                                                Protection Act 1991

                                                                                                Clean Air Act 1993

transport of staff                                    use Fuel           depletion of natural   LUU Transport Policy     3   Yes   combination of       Effective, no
                                                                         resources                                                 coach hire/car       room for
                                                      Emissions to air                          LUU Environment Policy             sharing              improvement
                                                                         Contribution to
                                                                         climate change         LUU Strategic Plan
                                                                         through carbon         (theme 7) 2010-2014
                                                                         emissions
                                                                                                Road Traffic Act 1991

                                                                                                Environmental
                                                                                                Protection Act 1991

                                                                                                Clean Air Act 1993
procurement of supplies for event        use of natural     depletion of natural   LUU Environment Policy 3   Yes   none   Ineffective,
                                         resources          resources                                                      need to
                                                                                   LUU Sustainable                         develop a
                                         Emissions to air   Contribution to        Procurement Policy                      control
                                                            climate change
                                                            through carbon         LUU Strateic Plan
                                                            emissions              (theme 7) 2010-2014

                                                                                   Waste Regulations 2011

                                                                                   Environmental
                                                                                   Protection (duty of
                                                                                   care) 1991




Ineffective, need to develop a control
Effective with room for improvement
Effective, no room for improvement
Hire
 Environmental Management
         Programme
                            Which Environment
                            Policy Objective                  Performance                                      Evidence
Target                                           Time scale                   Responsibility   Date complete
                            does this meet (*See              Indicator                                        Records
                            LUU Policy)


Implement the Enegy CC1                          Sep-12       Staff Trained   Steve Keeble,
Management                                                    in energy       Kevin
Procedure           EN1, 2 & 3                                manageme        Hogarth,
                                                              nt              Mark Pantling
                                                              Procedure       & Alexis
Create equipment
                            BE1                               and             Fennell
and lighting
                                                              guidance
responsibility list.
                                                              Holiday and
Create Holiday                                                Shutdown
shutdown procedures                                           procedures
                                                              in place

                                                              Minimum
                                                              specificatio
                                                              n for
                                                              equipment
Reduce number of            WA1                  Sep-12       set
                                                              Total        Steve
total prints and                                              number of Keeble &
photocopies                                                   prints and   Finance
                                                              photocopies
                                                              has been
                                                              reduced
Implement the           PO1                      Staff         Steve
Sustainable Travel                               responsible   Keeble&
policy                                           for           Alexis
                                                 procureme     Fennell
                                                 nt trained
                                                 on the
                                                 satiable
                                                 procureme
                                                 nt policy.

                                                 PQQ used
                                                 in all
                                                 procureme
                                                 nt
                                                 processes
                                        Sep-12
Investigate water saving WT1   Sep-12            Investigation Steve Keeble
devices for fitting in                           into water    & Alexis
washrooms                                        saving        Fennell
                                                 device
                                                 installation
                                                 complete
Implament waste     WA1      Sep-12   All staff  Steve Keeble
management Procdure                   trained on & Alexis
and guidelines      RA1               waste      Fennell
                                      manageme
                                      nt
                                      procedures




                       CC1   Sep-12   Staff Trained   Steve Keeble,
                                      in energy       Kevin
Implement the Enegy EN1               manageme        Hogarth,
Management                            nt              Mark Pantling
                                      Procedure       & Alexis
Procedure
                       BE1            and             Fennell
                                      guidance
Create equipment
and lighting                          Holiday and
responsibility list.                  Shutdown
                                      procedures
Create Holiday                        in place
shutdown procedures
                                      Minimum
                                      specificatio
                                      n for
                                      equipment
                                      set
Inveastigate potential CC1          Sep-12   Staff Trained   Steve Keeble,
for heat recovery                            in energy       Kevin
from cellar cooling    EN1, 2 & 3            manageme        Hogarth,
                                             nt              Mark Pantling
                                             Procedure       & Alexis
Implement the Enegy
                    BE1                      and             Fennell
Management
                                             guidance
Procedure
                                             Holiday and
Create equipment                             Shutdown
and lighting                                 procedures
responsibility list.                         in place

Create Holiday                               Fesibility
shutdown procedures                          study into
                                             head
                                             recovery
To reduce number of     WA1         Sep-12   complete
                                             number of       Steve
hard copies printed and                      prints s has    Keeble &
increase electronic                          been            Marketing
availability                                 reduced

Investigate posibility of                    Investigation
using 100% recycled                          into printing
paper and Veg ink                            options
                                             complete
Implement Sustaiable        CC1          Sep-12   Staff Trained Steve Keeble
procurement policy                                in            & Alexis
                            EN1, 2 & 3            Sustainable Fennell
Conduct PQQs for all                              procuremen
new suppliers                                     t Procedure
                            PO1                   and
Set minimum                                       guidance
specification for
equipment                                         Minimum
                                                  specificatio
                                                  n for
                                                  equipment
                                                  set




Work with cleaning          CC1          Sep-12   All cleaning Steve Keeble
services for supplies                             products     & Alexis
procurement                 EN1                   procured     Fennell
                                                  through
Use cold water cleaning PO1                       through
methods as per                                    Cleaning
cleaning services                                 services

Set up cleaining training                         Cold water
                                                  cleaning
                                                  method in
                                                  place

                                                  developed
                                                  staff training
                                                  with
                                                  cleaning
                                                  services
Implement the Enegy CC1           Sep-12   Staff Trained Steve Keeble
Management                                 in energy     & Alexis
Procedure           EN1                    manageme Fennell
                                           nt
                                           Procedure
Create equipment
                            BE1            and
and lighting
                                           guidance
responsibility list.
                                           Holiday and
Create Holiday                             Shutdown
shutdown procedures                        procedures
                                           in place

                                           Minimum
                                           specificatio
                                           n for
                                           equipment
To reduce number of     WA1       Sep-12   set
                                           number of Steve
hard copies printed and                    prints s has Keeble &
increase electronic                        been         Marketing
availability                               reduced

Investigate posibility of                  Investigation
using 100% recycled                        into printing
paper and Veg ink                          options
                                           complete
Implement the          PO1                      Staff         Steve
Sustaianable Purchaing                          responsible   Keeble&
policy                                          for           Alexis
                                                procureme     Fennell
Use the Pre
                                                nt trained
Qualification
                                                on the
Questionnaire for all
new                                             satiable
suppliers/contractors                           procureme
                                                nt policy.

                                                PQQ used
                                                in all
                                                procureme
                                                nt
                                                processes
                                       Sep-12
Implement waste         WA1   Sep-12            All staff  Steve Keeble
management                                      trained on & Alexis
procedures and follow   RA1                     waste      Fennell
guidelines                                      manageme
                                                nt
                                                procedures
Work with cleaning      CC1   Sep-12   All cleaning Steve Keeble
services for supplied                  products     & Alexis
procurement             EN1            procured     Fennell
                                       through
Use cold water cleaning PO1            through
methods as per                         Cleaning
cleaning services                      services

Set up cleaining                       Cold water
training?                              cleaning
                                       method in
                                       place

                                       developed
                                       staff training
                                       with
                                       cleaning
                                       services
Implement the Enegy CC1       Sep-12   Staff Trained Steve Keeble
Management                             in energy      & Alexis
Procedure           EN1                manageme Fennell
                                       nt
                                       Procedure
Create equipment
                        BE1            and
and lighting
                                       guidance
responsibility list.
                                       Holiday and
Create Holiday                         Shutdown
shutdown procedures                    procedures
                                       in place

                                       Minimum
                                       specificatio
                                       n for
                                       equipment
                                       set
Inveastigate potential CC1          Sep-12   Staff Trained   Steve Keeble,
for heat recovery                            in energy       Kevin
from cellar cooling    EN1, 2 & 3            manageme        Hogarth,
                                             nt              Mark Pantling
                                             Procedure       & Alexis
Implement the Enegy
                    BE1                      and             Fennell
Management
                                             guidance
Procedure
                                             Holiday and
Create equipment                             Shutdown
and lighting                                 procedures
responsibility list.                         in place

Create Holiday                               Fesibility
shutdown procedures                          study into
                                             heat
                                             recovery
To reduce number of     WA1         Sep-12   complete
                                             number of       Steve
hard copies printed and                      prints s has    Keeble &
increase electronic                          been            Marketing
availability                                 reduced

Investigate posibility of                    Investigation
using 100% recycled                          into printing
paper and Veg ink                            options
                                             complete
procurement             WA1       Sep-12   Staff       Steve Keeble
requirements                               responsible & Alexis
                        EN1 & 2            for         Fennell
                                           procureme
                        PO1 & 2
                                           nt trained
                                           on the
                                           satiable
                                           procureme
                                           nt policy.

                                           PQQ used
                                           in all
                                           procureme
                                           nt
                                           processes
Implement waste         WA1       Sep-12   All staff  Steve Keeble
management                                 trained on & Alexis
procedures and follow   RA1                waste      Fennell
guidelines                                 manageme
                                           nt
                                           procedures
Work with cleaning       CC1        Sep-12   All cleaning Steve Keeble
services for supplied                        products     & Alexis
procurement              EN1                 procured     Fennell
                                             through
Use cold water cleaning PO1                  through
methods as per                               Cleaning
cleaning services                            services

Set up cleaining                             Cold water
training?                                    cleaning
                                             method in
                                             place

                                             developed
                                             staff training
                                             with
                                             cleaning
                                             services
Develop and              CC1        Sep-12   Shutdown         Setve Keeble,
Implement New                                procedure        Alexis Fennell
shutdown procedures      EN1                 developed        & Kevin
                                             and in           Hogarth
                                             place




Implement the          CC1          Sep-12   Staff Trained    Steve Keeble,
Sustaianable Purchaing                       in energy        Kevin
policy                 EN1, 2 & 3            manageme         Hogarth &
                                             nt and           Alexis Fennell
Use the Pre              PO1                 sustainable
Qualification                                procuremen
Questionnaire for all    BE1                 t Procedures
new                                          and
suppliers/contractors                        guidance

set up minimum sepcs                         Holiday and
for cleaning and waste                       Shutdown
management                                   procedures
                                             in place
Implement the Enegy
Management                                   Minimum
Procedure                                    specificatio
                                             n for
Implement the          WA1             Sep-12   Staff       Steve Keeble
Sustaianable Purchaing                          responsible & Alexis
policy                 EN1 & 2                  for         Fennell
                                                procureme
Use the Pre                  PO1 & 2
                                                nt trained
Qualification
                                                on the
Questionnaire for all
new                                             satiable
suppliers/contractors                           procureme
                                                nt policy.
set up minimum sepcs
for cleaning and waste                          PQQ used
management                                      in all
                                                procureme
                                                nt
                                                processes
To reduce number of     WA1            Sep-12   number of       Steve
hard copies printed and                         prints s has    Keeble &
increase electronic                             been            Marketing
availability                                    reduced

Investigate possibility of                      Investigation
using 100% recycled                             into printing
paper and vegetable                             options
inks                                            complete




Set minimum vehicle          TP1 & 2   Sep-12   Minimum      Steve Keeble
specification                                   specificatio & Alexis
                                                n for hire   Fennell
                                                vehicles set
Implement Sustaiable   WA1       Sep-12   Staff       Steve Keeble
procurement policy                        responsible & Alexis
                       EN1 & 2            for         Fennell
Conduct PQQs for all                      procureme
new suppliers          PO1 & 2
                                          nt trained
                                          on the
                                          satiable
                                          procureme
                                          nt policy.

                                          PQQ used
                                          in all
                                          procureme
                                          nt
                                          processes
Maintain Current       WA1       Sep-12   Curretn     Steve Keeble
Management Controls                       manageme & Alexis
                                          nt controls Fennell
                                          maintained

                                          No issues
                                          reported




Maintain Current       WA1       Sep-12   Current     Steve Keeble
Management Controls                       manageme & Alexis
                                          nt controls Fennell
                                          maintained

                                          No issues
                                          reported
Invesitgate potential of CC1          Sep-12   Summer ball Steve Keeble
running summer ball on                         taking place & Alexis
campus.                  EN1, 2 & 3            on campus Fennell

Investigate use of        PO1 & 2              Investigation
biodiesel generators                           into
                                               sustainable
Other possibilites:                            equipment
sustainable dance floor                        and
hire                                           dispaodabl
                                               e drinks
electricity generating                         containers
bikes on site                                  complete

Vegware for all food
and drink

Maintain Current          WA1& 2      Sep-12   LCC used        Steve Keeble
Management Controls                            for summer      & Alexis
                                               ball waste      Fennell
                                               disposal




Impletement sustainble WA1            Sep-12   Staff       Steve Keeble
procurement policy                             responsible & Alexis
                       EN1 & 2                 for         Fennell
Set minimum                                    procureme
specification          PO1 & 2
                                               nt trained
requirements for
                                               on the
equipment
                                               satiable
                                               procureme
                                               nt policy.

                                               PQQ used
                                               in all
                                               procureme
                                               nt
                                               processes
To reduce number of     WA1              Sep-12   number of       Steve
hard copies printed and                           prints s has    Keeble &
increase electronic                               been            Marketing
availability                                      reduced

Investigate possibility of                        Investigation
using 100% recycled                               into printing
paper and vegetable                               options
inks                                              complete




Implement travel policy TP1 & TP2        Sep-12   Travel policy Steve
                                                  in use        Keeble &
                                                                  Alexis
                                                  All staff   Fennell
                                                  trained/ma
                                                  de aware of
                                                  policy




Maintain Current             TP1 & TP2   Sep-12   Travel policy Steve
Management Controls                               in use        Keeble &
                                                                  Alexis
                                                  All staff   Fennell
                                                  trained/ma
                                                  de aware of
                                                  policy
Implement the          WA1        Sep-12   Staff       Steve Keeble
Sustaianable Purchaing                     responsible & Alexis
policy                 EN1 & 2             for         Fennell
                                           procureme
Use the Pre             PO1 & 2
                                           nt trained
Qualification
                                           on the
Questionnaire for all
new                                        satiable
suppliers/contractors                      procureme
                                           nt policy.

                                           PQQ used
                                           in all
                                           procureme
                                           nt
                                           processes
            EMS Significance Assessment


Please answer all five of the following questions for each Activity and the related aspects
and impacts:
                                                                                          Yes/No              Score

1. Does the activity/aspect have a legal or committed voluntary                                                1
                                                                                           yes
requirement?

2. Is the activity/aspect or associated impact(s) recognised as a concern to                                   1
                                                                                           yes
the organisation or any stakeholders (internal/ex ternal)?

3. Is the activity/aspect/impact related to one or more LUU KPIs                            no                 0


4. Have LUU members demonstrated concern about this issue or put any                                           0
                                                                                            no
suggestions/proposals forw ard in the last 6 months?
                                                                                Minimal environmental
5. Is the positive or negative impact of the activity: minimal, minor,                                         0
                                                                                damage/enhancemen
moderate or major (w hether at a local, national or international scale)?
                                                                                          t

                                                                               Total score for this aspect:    2
                 EMS Corporate Roles and Responsibilities
                                                         Worksheet Version:                  1.0
                                                                     Date:                7/29/2011
Responsibility                         Contact (Name/Location)                Role
Overall EMS Responsibility             Aidan Grills                           Cheif Executive
Identifying Training Needs             EMAP Officers                          Department Managers
Environmental Training and Induction   Alexis Fennell                         Environment Manager
                                       Antonia Frezza                         HR Manager
Energy (Heating and Lighting)          Alexis Fennell                         Environment Manager

Waste Management                       Alexis Fennell                         Environment Manager
                                       Gail Derrett                           Cleaning Services Manager

Water Management                       Alexis Fennell                         Environment Manager
Recycling                              Alexis Fennell                         Environment Manager
                                       Martin                                 Loading Bay Supervisor
                                       Gail Derrett                           Cleaning Services Manager
Environmental Audits                   Alexis Fennell                         Environment Manager
                                       Alexis Fennell                         Environment Manager
Procurement                            Richard Simpson                        Finance
                EMS Department Roles and Responsibilities
                                         Worksheet Version:            1.0
                                                     Date:          7/29/2011

Role                            Contact (Name/Location)       Tel Number/E-mail   Responsibility
EM AP Officer                   St eve K eeble
ECOs                            TBC
                                                                                                                                                NAME of ENVIRON   PLANNED ENVIRON   DATE
                                                                                                                                                PERSONN MENTAL    DELIVER MENTAL    DELIVER

             EMS Environmental Awareness Needs
                                                   Worksheet Version:         1.0
                                                               Date:       7/29/2011
Name of personnel (name, officer                                        Planned delivery
                                   Environmental awareness needed                          Environmental awareness delivered   Date delivered
level, job group or team)                                               date
All Staff                          EMS induction training               Mar-12
                     EMS Non Conformances


                     Worksheet Version:              1.0
                     Date:                    7/29/2011
Date                                         Deadline for
         Raised by   Raised From   Grading                  Clause   Description   Audit Recommendation Corrective Action   Responsible Person   Date Complete   Status
Raised                                       Completion
Internal Audit Scope for Improvement   Open
External Audit Minor                   Closed
               Major
Department EMS Rep
Management Review
Member of Staff
Student Member
         EMS Management Review
                      Worksheet Version:               1.0
                                  Date:             7/29/2011
                                                                Target Performance                 Comments/ Actions/
Aspect   Impact     Objective              Target                                    Performance                        Location of Records
                                                                Indicator                          Recommendations

				
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