yia_2011_4-3c_list-of-invoices

Document Sample
yia_2011_4-3c_list-of-invoices Powered By Docstoc
					                                                                                                                                                                                                                                  654312e2-c546-407d-9767-fd341d98df4b.xlsx
                                                                                                                                 LIST OF INVOICES


                                                                    PLEASE FILL IN THE FIELDS BELOW

        Grant Agreement n°:            2011-XXXX / 00x - 00x                                         Project start date:   dd/mm/yyyy
            Name of the beneficiary:   XXXXXXXXXX                                                     Project end date:    dd/mm/yyyy
     Where applicable, the month of which the conversion rate into Euro of a currency other than Euro has been applied:     mm/yyyy     (see "Euro exchange rate" below)


NOTE:
► This form must be used in order to list the eligible costs actually incurred during the period of eligibility of costs of the action (Article I.2.2). Please note that NO LIST OF INVOICES must be provided for budget items covered by scales of unit or lump sums.
► Filling in this list will streamline the presentation of your Final financial statement, accelerate the approval of the Final report and allow you to be optimally prepared in case of an audit (Article II.19).
► At this stage, no copies of accounting and tax records should be submitted together with the list of invoices.
► The list follows the same budgetary structure as in the application form (Estimated budget), in the grant agreement (Annex II) and in the Final report form (Part II.A).
► Whenever necessary, please insert extra rows.
► The total amount under each type of expenditure is automatically calculated by the form. In this respect, please make sure that the amount indicated under each item/heading of the Final financial statement (Part II.A of the Final report form) corresponds to the totals of this form.
INSTRUCTIONS on how and what to fill-in:
Serial number
The listing should follow the date on which a invoice/reference document has been issued (chronological order).

Invoice n° or reference document
The number of the relevant document as indicated thereon.

Date of issue
Date on which the invoice or reference document was issued as indicated thereon.

Purpose of the expense / Description of either goods or services
The items must be clearly identified and specified, i.e. brief description of expense, type of expenditure, reason, etc.

Supplier
Full name of the organisation, company or individual concerned.

Amount in national currency
Only applicable to accounting documents issued outside of the Euro Zone.
           Currency
           The currency in which the expense has been incurred. You should indicate the ISO alphabetic codes of the currencies in question (i.e. USD, GBP, PLN, RUB, etc.).
           For currencies ISO codes please consult the following WEB-site:              http://www.iso.org/iso/currency_codes_list-1
           Net amount
           The amount indicated in the accounting document before any taxes that can be recovered.
           In case there is no breakdown of taxes that can be reclaimed, the amount indicated should be the amount that is effectively charged.
           If the VAT can be reclaimed, the amount has to be net of the tax.
           VAT
           The amount as indicated in the accounting document.
           In case the VAT can not be reclaimed, an official document stating that the entity is not VAT registered should be joined to the Final financial statement.
           If the VAT can be reclaimed, the field must be left empty

Euro exchange rate
The conversion rate of a currency other than Euro into Euro.
The rate to be used should be of the month following the action midterm (Articles I.2.2 & I.11.1 of the Grant Agreement).
In this respect, the following WEB-site shall be consulted:                                       http://ec.europa.eu/budget/inforeuro/index.cfm?Language=en


Amount in Euro
If the accounting document has been issued in a currency outside the Euro Zone (see "Amount in national currency" above), you do not need to write in the cells.
A formula in the cells (NET amount & VAT) calculates automatically the respective amount in Euro according to the Euro exchange rate applied. However, in case you have inserted rows you need to copy and paste the formula to the relevant cells.
           Net amount
           The amount indicated in the accounting document before any taxes that can be recovered.
           In case there is no breakdown of taxes that can be reclaimed, the amount indicated should be the amount that is effectively charged.
           If the VAT can be reclaimed, the amount has to be net of the tax.
           VAT
           The amount as indicated in the accounting document.
           In case the VAT can not be reclaimed, an official document stating that the entity is not VAT registered should be joined to the Final financial statement.
           If the VAT can be reclaimed, the field must be left empty


PAID
The day on which an expense has been effectively paid and the transaction recorded in the accounting records.




  YOUTH IN ACTION Programme - 2011_Action 4.3c - EACEA/17/11                                                                                                                                                                                                                           Page 1 of 3
                                                                                                                                                                                                                                        654312e2-c546-407d-9767-fd341d98df4b.xlsx
                                                                                                                                    LIST OF INVOICES




# THE LISTING OF INVOICES FOLLOWS THE DATE ON WHICH AN INVOICE HAS BEEN ISSUED (i.e. chronological order).
# THE EXCHANGE RATE TO BE USED SHOULD BE OF THE MONTH FOLLOWING THE ACTION MIDTERM (Articles I.2.2 & I.11.1 of the Grant Agreement). IN THIS RESPECT, THE FOLLOWING WEB-site SHOULD BE CONSULTED: http://ec.europa.eu/budget/inforeuro/index.cfm?Language=en


        Grant Agreement n°:                   2011-XXXX / 00x - 00x                           Project start date:        dd/mm/yyyy
                   Name of the beneficiary:   XXXXXXXXXX                                       Project end date:         dd/mm/yyyy
                                                                                                                                                                                                        Please indicate always:
                                                                                                                                                                                                       - Name of person(s) concerned
                                                  Item                                             1. Participant's travel costs                                                                 - Place of departure / arrival (country_city)
                                                                                                                                                                                          - In case of travelling by car, use the flat rate 0,22 €/km


                                                                 Abbreviation of the
                                                                   organisation                                                                      Means of transport                                                                          EURO - €
 Serial number




                                                                                                                                                                                                Amount in national currency
                                               Date of issue       (beneficiary/partner)                                                             (airplane, train, bus, car)                                                                 exchange       Amount in EURO - €                      PAID
                                                                                                                                                                                                   (other than EURO)
                       Invoice n° or                             responsible for the         Name of person                                                    &                                                                                   rate
                         reference                                    action                   travelling           Place of departure-arrival   Name of transport company /
                                                                                                                           (country_city)
                                                                                                                                                  travel agency issuing the
                                                                            Organisation's                                                                  ticket                                                                VAT                                              VAT                  Date of
                                                                 Country                                                                                                            Currency
                                                (dd/mm/yyyy)                 short name                                                                                                              NET amount              (only if not able   National/€   NET amount      (only if not able        payment
                                                               (ISO code)                                                                                                          (ISO code)
                                                                              (acronym)                                                                                                                                        to recover)                                      to recover)          (dd/mm/yyyy)
 1                                                                                                                                                                                                                                                                     0.00                0.00
 2                                                                                                                                                                                                                                                                     0.00                0.00
 3                                                                                                                                                                                                                                                                     0.00                0.00
 4                                                                                                                                                                                                                                                                     0.00                0.00
 5                                                                                                                                                                                                                                                                     0.00                0.00
 6                                                                                                                                                                                                                                                                     0.00                0.00
 7                                                                                                                                                                                                                                                                     0.00                0.00
 8                                                                                                                                                                                                                                                                     0.00                0.00
 9                                                                                                                                                                                                                                                                     0.00                0.00
 10                                                                                                                                                                                                                                                                    0.00                0.00


                                                                                                                                                                                                                                                               TOTAL NET       TOTAL VAT

                                                                                                                                                                                                                                                                       0.00               0.00

                                                                                                                                                                                                                                                               TOTAL EXPENDITURE
                                                                                                                                                                                                                                                                   (EURO - €)
                                                                                                                                                                                                                                                                       0.00




                 YOUTH IN ACTION Programme - 2011_Action 4.3c - EACEA/17/10                                                                                                                                                                                                                       Page 2 of 3
                                                                                                                                                                                                                                   654312e2-c546-407d-9767-fd341d98df4b.xlsx
                                                                                                                                    LIST OF INVOICES




# THE LISTING OF INVOICES FOLLOWS THE DATE ON WHICH AN INVOICE HAS BEEN ISSUED (i.e. chronological order).
# THE EXCHANGE RATE TO BE USED SHOULD BE OF THE MONTH FOLLOWING THE ACTION MIDTERM (Articles I.2.2 & I.11.1 of the Grant Agreement). IN THIS RESPECT, THE FOLLOWING WEB-site SHOULD BE CONSULTED:                                 http://ec.europa.eu/budget/inforeuro/index.cfm?Language=en


        Grant Agreement n°:                 2011-XXXX / 00x - 00x                                                              Project start date:         dd/mm/yyyy
                 Name of the beneficiary:   XXXXXXXXXX                                                                         Project end date:           dd/mm/yyyy



                                               Item                                                       4. Exceptional costs


                                                                   Name of the organisation
 Serial number




                                                                                                                                                                                         Amount in national currency                EURO - €
                                            Date of issue                (beneficiary/partner)                                                                                                                                                             Amount in EURO - €                       PAID
                                                                                                                 Purpose of the expense /                                                   (other than EURO)                     exchange rate
                    Invoice n° or                                  responsible for the action                                                        Supplier of either goods or
                                                                                                               Description of either goods or
                      reference                                                                                                                               services
                                                                                                                         services

                                                              Country    (where applicable, also the name of                                                                        Currency
                                                                                                                                                                                                                   VAT                                                           VAT            Date of payment
                                             (dd/mm/yyyy)                                                                                                                                       NET amount    (only if not able       National/€       NET amount           (only if not able
                                                            (ISO code)          persons concerned)                                                                                 (ISO code)                                                                                                    (dd/mm/yyyy)
                                                                                                                                                                                                                to recover)                                                   to recover)
  1                                                                                                                                                                                                                                                                  0.00                0.00
  2                                                                                                                                                                                                                                                                  0.00                0.00
  3                                                                                                                                                                                                                                                                  0.00                0.00
  4                                                                                                                                                                                                                                                                  0.00                0.00
  5                                                                                                                                                                                                                                                                  0.00                0.00
  6                                                                                                                                                                                                                                                                  0.00                0.00
  7                                                                                                                                                                                                                                                                  0.00                0.00
  8                                                                                                                                                                                                                                                                  0.00                0.00
  9                                                                                                                                                                                                                                                                  0.00                0.00
 10                                                                                                                                                                                                                                                                  0.00                0.00


                                                                                                                                                                                                                                                         TOTAL NET           TOTAL VAT

                                                                                                                                                                                                                                                                   0.00                 0.00

                                                                                                                                                                                                                                                         TOTAL EXPENDITURE
                                                                                                                                                                                                                                                             (EURO - €)
                                                                                                                                                                                                                                                                    0.00




YOUTH IN ACTION' Programme - 2011_Action 4.3c - EACEA/17/11                                                                                                                                                                                                                                        Page 3 of 3

				
DOCUMENT INFO
Shared By:
Categories:
Tags:
Stats:
views:2
posted:8/13/2012
language:
pages:3