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King Fahd University of Petroleum & Minerals

    Office of Planning and Quality (OPQ)




              Guidelines for
          Innovative Idea Award




              November 2007
                      King Fahd University of Petroleum & Minerals
                             Office of Planning and Quality


                             Table of Contents

1. Background

2. Eligibility

3. Criteria

4. Submission for the Award

5. Procedure for Selection

Appendix A: Criteria for the Innovative Idea Award

Appendix B: Idea Documentation

Appendix C: Committee Input

Appendix D: University Nominees for the Innovative Idea Award




                              AD                     OPQ, KFUPM      2
                       King Fahd University of Petroleum & Minerals
                              Office of Planning and Quality


                        Innovative Idea Award
1. Background

King Fahd University of Petroleum & Minerals has established a yearly “Innovative Ideas”
award to recognize persons who are the proponents of outstanding ideas that are expected
to bring about substantial improvements in the areas of teaching, learning, research,
community services, the University’s internal processes and its administrative affairs.

KFUPM will offer a maximum of three distinguished awards for KFUPM community
members who have suggested creative ideas that have the potential to bring about
substantial improvements in the way the University conducts its business.. The ideas will
be rated as first, second, and third and the amount of the awards will be SR.10,000/-,
8,000/-, and 6,000/- respectively. Ideas rated in the same rank will get same monetary
amount.

2. Eligibility
All KFUPM community members (including students, faculty, staff and their dependents)
are eligible for the award.

3. Criteria

The purpose of this award is to promote the participation of the KFUPM community with
innovative ideas that enhance the main lines of business of the University, which are
education, research and community service. The award will focus on the outcomes or
potential outcomes of the idea. The essential elements of the award criteria include impact,
feasibility, originality, effectiveness (cost and time), and transferability. The elements of the
criteria are:

       1.      Impact: refers to the level of improvements the idea will bring and whether
               those improvements are at the unit level, college or university-wide.
       2.      Feasibility: refers to the possibility and the ease with which the idea can be
               implemented in the KFUPM environment.
       3.      Originality: means how new or unique the idea is.
       4.      Effectiveness: means the benefit the idea will bring and at what cost.
       5.      Transferability: means the ease of transferring the idea to similar units or
               institutions.

Candidates will be evaluated using the criteria in Appendix A. If two or more members of
the community submit the same winning idea, the award will be divided equally among
them.




                               AD                         OPQ, KFUPM                           3
                       King Fahd University of Petroleum & Minerals
                             Office of Planning and Quality


4. Submission for the Award

The Director of the Office of Planning and Quality (OPQ) will inform the KFUPM
community members of the regulations and the deadline for applications for the yearly
innovative idea award. All members of the community shall submit their ideas to the OPQ
for evaluation. The OPQ will request documentation for the idea/s in the format given in
Appendix B, and it will screen the idea/s to check for its/their completeness and eligibility.
All candidates' names should be coded, and only code numbers and information about the
ideas shall be forwarded to the selection committee. All proponents submitting ideas
surrender their rights to the University for utilizing them to improve KFUPM operations
and functions.

5. Procedure for Selection

The Director of the OPQ shall appoint a five-member selection committee from the
University after the award closing date. The committee shall comprise experienced
members of the community. Competing members or those who have dependents or
relatives competing for the award shall not be members in the selection committee. The
deliberations of the committee are confidential. The committee may use the expertise of
other individuals if needed. After obtaining all the relevant information from the Director
of the OPQ, the committee shall conduct a blind review of the cases received and apply the
criteria in Appendix A. The committee shall select five candidates (in order of merit) as the
nominees for the award. The committee, using the forms in Appendices C and D shall
report the results, including codes for the candidates, scorers with justification; (in order of
merit) etc, and forward them to the Director of the OPQ who in turn shall forward them to
the Chairman of the Committee on Convocation, Honors and Public Events. The decisions
for the yearly award are final and can not be contested by the proponents.




                               AD                        OPQ, KFUPM                           4
                              King Fahd University of Petroleum & Minerals
                                   Office of Planning and Quality




                                               Appendix A

                              Criteria for the Innovative Idea Award

      The criteria consist of the elements detailed in the following table.
       Criteria                    Low (0-50)%         Medium (50-70)%            High (75-100)%
      I. Impact                    Unit                Division                   Campus wide
      II. Feasibility              Hard                Moderate                   Easy
      III. Originality             Known               Adaptation                 Uniquely new
      IV. Effectiveness            ( Expensive, Time   (In between)               (Not expensive and
           ( cost and time)        consuming)                                     not time consuming)

      V. Transferability           Not transferable    To similar higher          To all higher
                                                       education institutions     education institutions

      The order of the criteria in terms of importance is as follows:



I        Impact                                                                 30

II       Feasibility                                                            25

III      Originality                                                            20

IV       Effectiveness                                                          15

V        Transferability                                                        10



         Total                                                                  100




                                     AD                        OPQ, KFUPM                                  5
                       King Fahd University of Petroleum & Minerals
                             Office of Planning and Quality

                                       Appendix B
                                  Idea Documentation
The candidates are asked to submit documentation of their ideas in the following format:

   1.   Candidate's name and contact information
   2.   Name of university employee related to the candidate if he/she is not an employee.
   3.   Title of the idea
   4.   Description of the idea using the following headings:

               Summary
               Description of the idea.
               Impact.
               Feasibility.
               Originality.
               Effectiveness (time and cost).
               Transferability.
               Additional information if needed.




   Declaration:

   Submission of this idea for award will entitle King Fahd University of Petroleum &
   Minerals to use or utilize the idea for improving the University's functions and
   operations without infringing on the intellectual property right of the originator of the
   idea.

   Candidate's Name:

   Signature:




                              AD                       OPQ, KFUPM                            6
                      King Fahd University of Petroleum & Minerals
                             Office of Planning and Quality



                                         Appendix C

                                    Committee Input

The committee members should fill this form to provide their evaluation of the ideas.

Candidate code number:

Item                 score    Max score      Justification
1. Impact                          30
2. Feasibility                     25
3. Originality                     20
4. Effectiveness                   15
5. Transferability                 10
Total                              100




                              AD                       OPQ, KFUPM                       7
                     King Fahd University of Petroleum & Minerals
                          Office of Planning and Quality



                                     Appendix D

University Nominees for the Innovative Idea Award


No.     Candidate Code Number            Total Score




University Nominee Code Number (in order of merit)

1.

2.

3.

4.

5.




                            AD                       OPQ, KFUPM     8

								
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