Fire-Evacuation-Policy-v5-032012

Document Sample
Fire-Evacuation-Policy-v5-032012 Powered By Docstoc
					Fire Safety and Emergency Evacuation Procedure




Contents


Aim

Key Stakeholders

Roles and Responsibilities

Procedure in the event of an evacuation

Evacuation of Persons Requiring Assistance




Appendices

Routine Evacuation (appendix 1)

Evacuation of the Anson Rooms (appendix 2)

Evacuation of the Winston Theatre (appendix 3)

Equipment held in reception (appendix 3)

Useful contact number (appendix 4)




                                                 1
Version 5:03/12
Fire Safety and Emergency Evacuation Procedure


Aim
This document has been produced ensure a co-ordinated, safe and timely evacuation of the Student
Union on Queens Road, Clifton at all times when the building is occupied.




                                                                                               2
Version 5:03/12
Fire Safety and Emergency Evacuation Procedure


Stakeholders

The departments/organisations below have been identified as having involvement in matters
relating the evacuation of these premises:

                  -   Student Union

                  -   International Office

                  -   Security

                  -   Health and Safety Office

                  -   Housekeeping and Portering Services

                  -   Swimming Pool




                                                                                            3
Version 5:03/12
Fire Safety and Emergency Evacuation Procedure


Roles and Responsibilities
Upon hearing the fire alarm the evacuation of the building must commence immediately.

Under no circumstances should there be a delay in leaving the building.

However, the University Fire Safety Policy and Avon Fire and Rescue Service “Call Challenge”
procedure requires all fire alarm activations to be investigated to avoid unnecessary call outs of the
fire brigade.



University of Bristol Portering Services

        -    Check fire panel to identify location of fire alarm activation

        -    Contact University Security at Royal Fort Lodge

        -    Put on high visibility jackets from incident box and prevent further access to the building
             by manning exits

        -    Maintain presence in reception, monitor panel and disabled refuge call points

        -    Liaise with senior fire marshal

        -    Monitor refuge communications system for assistance calls and both information and
             reassurance that:

                           o   Their location is known and has been passed on
                           o   Confirm whether the fire is real or a false alarm when known
                           o   They are in a protected route for thirty minutes
                           o   The fire brigade have been called


Senior Fire Marshal

        -    Puts on high visibility jacket (located in ground floor reception) and assumes responsibility
             for the co-ordination of the evacuation

        -    Confirms overall status of building (evacuation, persons trapped etc.) with fire marshals
             and completes building roll call

        -    Tasks fire marshals with other duties as required (preventing re-entry to building, first aid,
             direction to assembly point communication from assembly point)

        -    Liaises with University Security, Fire and Rescue and others as required




                                                                                                           4
Version 5:03/12
Fire Safety and Emergency Evacuation Procedure


Fire Marshals

        -    Put on high visibility jacket and commence sweep and evacuation of building in line with
             agreed procedure for each area

        -    On each landing check refuges. If someone is found in a refuge area who requires
             assistance, use the communications system to advise the porter/senior fire marshal they
             are with the disabled person. STAY WITH THEM and await further instructions.

        -    In the event of a confirmed ‘fire’ provide the assistance required to support the safe
             egress of the disabled person from the building

        -    If no-one is found in the refuges, continue sweep of building leading to own escape and
             report to the senior fire marshal

        -    May if safe and trained to do, so tackle a small isolated fire using an appropriate fire
             fighting appliance

        -    Await instructions on further duties


University Security (Control)

        -    Coordination of security officer

        -    Calling fire and rescue if there is a real fire

        -    Calling maintenance team

        -    Calling others as identified in standard operating procedures


University Security (Mobile Officers)

        -    Provide assistance to Senior Fire Marshal

        -    Crowd control

        -    Prevent unauthorised access to the premises

        -    Investigate the cause


First Aiders

        -    Take first aid kit on leaving the building

        -    Be on hand to provide assistance to any person who might require it

        -    Request/summon the ambulance service if required



                                                                                                        5
Version 5:03/12
Fire Safety and Emergency Evacuation Procedure




Clubs Societies and Other Users of the Building

Any person hiring or using any of the various rooms with the building for club/society activities or
private functions is responsible for:

        -     Briefing other of fire safety procedures

        -     Ensuring any person who might require assistance with evacuation is considered,
              informed of refuge area and provided

        -     Ensuring the prompt evacuation of the building/area

        -     Reporting to the Senior Fire Marshal when exiting the building

Contractors

Contractors must ensure there work activities do not place other persons at risk. All contractors
should:

        -     Evacuate the building immediately on hearing the fire alarm and report to the assembly
              point

        -     Ensure all work is undertaken in line with safe recognised practice

        -     Obtain permits to work where required and seek advice if their work activity might
              interfere with the integrity or accidentally trigger the buildings fire detection systems

        -     Ensure that all equipment, tools and materials are stored, used and transported in such
              as way so as not to contribute to the risk of fire




                                                                                                          6
Version 5:03/12
Fire Safety and Emergency Evacuation Procedure


Procedure for Evacuation during Normal Hours of Operation
In the event of the fire alarm being activated and immediate evacuation of building must commence.
Trained staff will investigate the cause of the alarm activation, possibly with assistance from
university Security officers tasked to attend.

Where a known or probable cause has been identified this should be brought to the attention of the
senior fire marshal at the earliest opportunity.

Even if the cause of the activation is known to be a false alarm, once the building evacuation
commences it must continue until everyone (possibly with the exception of wheelchair-users) has
left the building and gone to the assembly area. Under no circumstances should the alarm be
silenced until then as it is likely to lead to confusion/people trying to re-enter too soon.

All persons required to provide assistance with the physical evacuation of the building and those
with coordinating, safety and communication roles are identified in the previous section on roles
and responsibilities, information is also provided in the form of two flow charts appendices 1+2
which staff must ensure they are familiar with.

Giving the transient nature of staff employed within UBU and other departments in the building the
following shall apply:

The FIRST fire marshal to arrive at reception will access the incident response kit located in the
reception back office assume the role of SENIOR FIRE MARSHAL (this will usually be a member of
the Senior Management Team). From this point on they will assume a co-ordinating role which
includes:
                - Liaison with porters
                - Handover to Fire and Rescue on arrival
                - Co-ordination of building evacuation
                - Co-ordination or evacuation of persons requiring assistance

Other fire marshal should commence evacuation of the building in line with their identified
responsibilities. During normal hours of operation these are:

Swimming pool                      Pool, changing rooms and others areas within this part of the
                                   building

UBU                                All areas identified in floor plan contained within appendix 4

International Office               All areas within the international office complex

Contractors, persons hiring rooms and other building users are responsible for the evacuation of
their staff/delegates and are briefed to ensure assembly in the Catholic Chaplaincy car park.

Having completed their primary objective and ensures evacuation of the building fire marshals
should make themselves known to the senior fire marshal who will assign other responsibilities as
required, this includes:

                  -    Acting as a fire marshal at the designated assembly point
                  -    Other duties as required



                                                                                                     7
Version 5:03/12
Fire Safety and Emergency Evacuation Procedure


Fire wardens will also liaise with any person requiring assistance in found to be located in refuge
areas during the sweep of the building, here they will act as a means of communication with
reception and confirm whether or not the fire is real.

Where a fire is confirmed fire wardens will, as part of their general duties provide assistance to any
person requiring it, this might include:

                  -   Horizontal evacuation to a staircase further from the fire if necessary and/or

                  -   Descent via the nearest available staircase

All fire wardens required to undertake this role are trained in the use of evacuation chairs. Once
people have left the building they should not re-enter until told it is safe to do so.




                                                                                                         8
Version 5:03/12
Fire Safety and Emergency Evacuation Procedure


Procedure for Evacuation during Events
During events the DUTY MANAGER will automatically assume responsibility for the co-ordination of
the evacuation of the premises.

All events are subject to a risk assessment and all medical, union, security and other personnel
appraised of their duties/responsibilities by the duty manger.

During larger music and similar events in the Anson Rooms, the responsibility for the evacuation of
this area of the building rests with the DUTY MANAGER, supported by security who have clearly
defined responsibilities including:

                  -   Siting themselves adjacent to call points to reduce likelihood of malicious
                      operation leading to false alarms

                  -   Siting themselves adjacent to lifts to prevent misuse and use in the event of fire

                  -   Acting as fire marshals with responsibilities for sweeping the event area and
                      ensuring egress from the most appropriate means of exit as identified on the
                      evacuation plan

                  -   Siting themselves adjacent to exits to ensure crowds exit by clearly identified
                      routes

                  -   Supporting the evacuation of person requiring assistance

                  -   Preventing unauthorised entry to the building


Communicating calmly and promptly with members of the public is a high priority. In most
circumstances a performance will not continue if the evacuation takes place after 2200 hours and
this information should be passed to those attending at the earliest opportunity




                                                                                                        9
Version 5:03/12
Fire Safety and Emergency Evacuation Procedure


Procedure for Evacuation during Performances
During events the STAGE and FRONT of HOUSE MANAGERS will automatically assume responsibility
for the co-ordination of the evacuation of the premises (as detailed in appendix 3)

All events are subject to a risk assessment and all members of STA and performers must be
appraised of their duties/responsibilities by the duty manger prior to each performance.

Outside of normal business hours members of STA (usually USHERS) may if required be asked to
assume the role of fire marshals and direct members of the public out of the building to the
designated evacuation point in Richmond Terrace Car Park. This includes:

                  -   Informing the porters of any person located within refuge areas and remaining
                      with them if required

                  -   Directing members of the public to the fire assembly point by positioning
                      themselves appropriately as directed by the SENIOR FIRE MARSHAL

Communicating calmly and promptly with members of the public and performers attending shows is
a high priority.

In most circumstances a performance will not continue if the evacuation takes place AFTER the
interval. At other times this will be dictated by the nature of the individual incident.

STA are responsible for training and briefing all members in any locally agreed procedures for the
evacuation of performance spaces.




                                                                                                     10
Version 5:03/12
Fire Safety and Emergency Evacuation Procedure


Evacuation of Persons Requiring Assistance
Persons requiring assistance with evacuation should proceed immediately to a designated refuge
area. These are located on all floors adjacent to lifts.

Under no circumstances should anyone attempt to use a lift

An evacuation chair and call panel with a direct link to reception allows contact with reception from
which assistance can be provided.

During Normal Hours of Operation

Fire marshals will sweep refuge areas as part of normal evacuation procedures. Where disabled
persons requiring assistance are identified, fire marshals will first confirm with reception that the fire
is real and, should that be the case provide assistance with evacuation from the building in line with
training received

During Events

The Duty Manager (who automatically assumes the role of Senior Fire Marshal) will liaise with
reception and again delegate a team to provide assistance.




                                                                                                       11
Version 5:03/12
Fire Safety and Emergency Evacuation Procedure


Fire Searching
A fire search policy will ONLY be implemented once evacuation of the building is underway.

The senior fire marshal will delegate two staff members to investigate the cause of the alarm and
determine whether it is a ‘real’ or ‘false’ alarm.

The search team will comprise one person at the alarm panel and at least one going to the location
of the activation. Both must be equipped with radios or mobile phones and remain in contact with
each other: the person at the panel will see additional activations (if a real fire causes smoke to
spread and activate more detectors) or the person going to the location can quickly call down to
advise a real fire or what appears to be the cause if a false alarm.

Fire searching MUST only take place where there is a means of safe, prompt and effective
communication in place with the senior fire marshal.

Under NO CIRCUMSTANCES should any person place themselves at risk.

     1) If fire is discovered leave the building by the nearest available exit and inform the senior fire
        marshal

     2) If smoke is discovered leave the building by the nearest available exit and inform the senior
        fire marshal

     3) When approaching rooms/areas giving the signal look for signs of smoke / sniff the air as in
        many cases smoke will be seen/smelled before a fire is seen

                  a. Test the door with the back of your hand before opening and look through windows
                     and around the doors for signs of smoke or flame
                     If no sign of fire …

                  b. Test the door handle before opening and push the door slightly ajar using your foot,
                     observe for signs of smoke
                     If no sign of fire …

                  c. Keep low and keep the door between you and any potential fire
                     (flashover/backdraft), open the doors and look around the room for 10 seconds
                     before entering
                     If no sign of fire …

                     Report you findings to the senior fire marshal in order that the appropriate course of
                     action can be taken, provide relevant information for example:

                     -   Accidental damage (e.g. caused by contractor)
                     -   Malicious damage (e.g. deliberate breaking of call point)
                     -   Accidental trigger (e.g. excessive using of smoke or dry ice, steam, dust, insects)



                                                                                                          12
Version 5:03/12
        Fire Safety and Emergency Evacuation Procedure


                                                             Appendix 1 - Routine Evacuation

                                                                     Activation of fire alarm




                                                             Proceed immediately with evacuation of
                                                                           building



                          Fire Marshals                                      Porter                             Staff




              Sweep identified areas of                               Call Royal Fort Lodge              Leaving building by
               responsibility including                                    X112233 or                       nearest exit
                    refuge areas                                          0117 3311223



                 Proceed to reception                               Identify location of alarm          Assemble in Richmond
                                                                                                           Terrace Car Park

                                                                                                              Car Park

  Member of SMT to                 Report area of building      Maintain presence in reception and
  assume Senior Fire                  evacuated and               - Liaise with senior fire marshal
Marshal role. Other fire           undertake other duties       - Monitor disable refuge call point
marshals can undertake                  as directed
 this role if needed as
       necessary
                                                             Pass calming evacuation message over P/A                          13
        Version 5:03/12
Fire Safety and Emergency Evacuation Procedure


                                                 Appendix 2 – Evacuation during Events


                                                               Activation of fire alarm




                                                       Proceed immediately with evacuation of
                                                                     building



                  Duty Manager                                          Staff                           Security




            Make/Request PA                                     Close bars/kiosks pull           Evacuate Anson room in
          announcement to stop                                     shutters down                   line with recognised
              event/music                                                                                practice


        Proceed to reception and                              Assist with evacuation of         Assemble outside entrance
        adopt senior fire marshal                                       crowd                     of building to prevent
                  role                                                                             unauthorised access



                                                              Leave by nearest exit and         Carry out other duties as
                                                               assemble in Richmond             requested by supervisor
                                                                  Terrace car park



                                                                                                                       14
Version 5:03/12
Fire Safety and Emergency Evacuation Procedure


                                             Appendix 3 - Evacuation during Performances


                                                             Activation of fire alarm




                                                     Proceed immediately with evacuation of
                                                                   building



             Stage Manager                                           USHER                           FOH Manager




    Stop Show Immediately and                              Don Fire Marshal Vests and           Report IMMEDIATELY to
      pass calming message to                                instruct public to leave          ground floor and assume
              audience                                         performance space              role of senior fire marshal if
                                                                                                        required

        Proceed to reception                                    Report to reception,
       report on evacuation of                                 continue to assist the         -Allocate roles to fire
      stage/performance space                               evacuation of the building        marshals
                                                            as instructed by the senior
                                                                    fire marshal              -Liaise with porters/
      Make SHOW/NO SHOW                                                                       University Security
      decision promptly and
                                                                                              -Liaise with fire and rescue
          inform public                                                                       over event specific hazards



                                                                                                                         15
Version 5:03/12
Fire Safety and Emergency Evacuation Procedure


Appendix 3 - Equipment

An Incident Response Kit is located in reception for the use of the person assuming the role of senior
fire marshal which contains:


                  -   A Senior Fire Marshal/Duty Manager high visibility waistcoat (1 of each)

                  -   High visibility waistcoats for university porters (2)

                  -   Dry wipe pens (4)

                  -   Laminated plans of the building (1 for each floor)

                  -   Clipboard (1)

                  -   A megaphone (2)

                  -   A copy of this procedure (1)

                  -   Spare batteries (1)

                  -   Laminated flow charts (1 of each)

                  -   Radios

                  -   Dextrose tablets

                  -   Suntan lotion




                                                                                                   16
Version 5:03/12
Fire Safety and Emergency Evacuation Procedure


Appendix 4: Fire Evacuation Log
This log should be completed by the senior fire marshal to record areas of the building evacuated and any disabled persons in refuge areas who might
require assistance




                                                                                     Refuge       6th FLOOR SOUTH


5th FLOOR NORTH (CONT)             Refuge                                            Refuge       5th FLOOR SOUTH


4th FLOOR NORTH (CONT)             Refuge       4th FLOOR DO-IT (UBU)                Refuge       4th Floor SOUTH


3rd FLOOR NORTH (CONT)             Refuge       (UBU)                                Refuge       3rd Floor SOUTH


2nd FLOOR NORTH (INT OFFICE)       Refuge       (UBU)                                Refuge       2nd Floor SOUTH


1st FLOOR NORTH ANSON (UBU         Refuge       (UBU)                                Refuge       1st Floor SOUTH


GROUND FLOOR NORTH (UBU)                        (UBU)                                             GROUND FLOOR SOUTH


SWIMMING POOL (UNIVERSITY)




                                                                                                                                                       17
Version 5:03/12

				
DOCUMENT INFO
Shared By:
Categories:
Tags:
Stats:
views:9
posted:8/13/2012
language:
pages:17