SLDS governance research final

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1                                                                                                                                                                                                                                       Nevada P-16 Advisory Council
2                                                                                                                                                                                                                                        SLDS Governance Research
4               State                                        Governance Body                                                                                    Composition                                                                         Authority & Responsibilities                                                                                         Status                                                                        Comparable
                            List the governance body (intra-education agency or cross agency or list both if they        List the membership of each governance body. Who leads the body?                                 List the duties defined in the statute, etc. Is the authority binding, e.g. can they enforce Where is this state in the process, e.g. how many DQC steps have they completed, do they have data linkage       Based on your status, please note whether
                            have it) and the authority under which it operates (statute, executive order, MOU).                                                                                                           compliance? Can they mandate the data sets? Can they mandate systems?                        yet, are they able to use data in a meaningful way?                                                              you think this state provides an adequate
                            Insert a hyperlink to the authority.                                                                                                                                                                                                                                                                                                                                                                        comparison for NV to consider in its planning.
                                                                                                                                                                                                                                                                                                                                                                                                                                        For instance, we have heard at our meetings
                                                                                                                                                                                                                                                                                                                                                                                                                                        that FL (though DQC says they don't have
                                                                                                                                                                                                                                                                                                                                                                                                                                        cross agency governance!) is too far advanced
5                                                                                                                                                                                                                                                                                                                                                                                                                                       in its linkage process to be a good comparison
     Arizona                In 2010, the Arizona Legislature approved HB 2377, creating the Arizona Education and        Of the 13 members, seven are appointed by virtue of the position that they hold and the          Statute charges the commission to “identify, examine and evaluate the needs of public      We are in the early stages of discovery, development and implementation. To ensure that Arizona does not           Arizona is not much ahead pf is om data, but
                            Learning Accountability System (AELAS). AELAS is charged with: 1) Maintaining                remainder are appointed by the Governor, President of the Senate, and Speaker of the House       institutions who provide instruction to pupils in preschool, kindergarten, grades one      create a system which will not serve the needs of its wide variety of constituents and stakeholders, the           they have a solid governance structure in
                            longitudinal, student level data, including student demographic, grade level, assessment,    of Representatives. The membership is as follows: The chief technology managers of each of       through twelve and postsecondary programs in Arizona,” and directs it to: 1) Establish     Arizona Department of Education is taking a systematic and pragmatic approach to development and                   place.
                            teacher assignment and other data required to meet state and federal reporting               the universities under the jurisdiction of the Arizona Board of Regents; The chief technology    guidelines related to managed data access; technology; privacy and security; adequacy      implementation. We must understand what is currently in use and available in districts and schools and
                            requirements; 2) Incorporate the student accountability information system prescribed        manager of a community college district located in a county with a population of 800,000         of training; adequacy of data model implementation; prioritization of funding              understand associated costs. We must understand our own internal systems and applications so that we are
                            in chapter 9, article 8 of this title; and 3) Be accessible through commonly used internet   persons or more who has expertise in technology and who is appointed by the Governor; The        opportunities; and resolution of data conflicts; 2) Provide recommendations on             not developing and implementing technology solutions on outdated or insufficient infrastructure. We must
                            web browsers to carry out the data collection, compilation and reporting duties              chief technology manager of a community college district located in a county with a population   technology spending; and 3) Provide analyses and recommendations of the following:         understand what vendors can provide based on our requirements. All of these initiatives are assisting us to
                            prescribed in this title. The Data Governance Commission (DGC) is a statutorily-created      of less than 800,000 persons who has expertise in technology and who is appointed by the         The control of data confidentiality and data security for stored data and data in          build a business case which will aid in securing funding and as well act as the foundation for a RFP which will
                            commission established to identify the needs of public educational institutions, provide     governor; The chief executive officer of the Arizona Early Childhood Development and Health      transmission; Access privileges and access management; Data audit management,              then be made available to vendors for their expertise submittal.
                            recommendations and establish guidelines for future technology implementation. In            Board; An officer or employee of a school district located in a county with a population of      including data quality metrics, sanctions and incentives for data quality improvement;
                            accordance with statutory guidelines, the Commission is a 13 member body who                 800,000 persons or more who has expertise in technology and who is appointed by the              Data standards for stored data and data in transmission, including rules for definition,
                            represent various aspects of expertise in the areas of administration, information           Governor; An officer or employee of a school district located in a county with a population of   format, source, provenance, element level and contextual integrity; Documentation
                            technology and business. The DGC was created by Laws 2010, Ch. 334, § 1 (now Arizona         less than 800,000 persons who has expertise in technology and who is appointed by the            standards for data elements and systems components; Data archival and retrieval
                            Revised Statutes 15-249.01) to act as a guide in approving technology spending and to        governor; An officer or employee of a charter school located in a county with a population of    management systems, including change control and change tracking; Publication of
                            act as a resource on a number of other issues ranging from privacy and security to           800,000 persons or more who has expertise in technology and who is appointed by the              standard and ad hoc reports for state and local level use on student achievement; and
                            resolution of data conflicts. The DGC is established within the Arizona Department of        President of the Senate; An officer or employee of a charter school located in a county with a   Publication of implementation timelines and progress. The vision of Education
                            Education (ADE) which works on behalf of the DGC to support its statutory mandate and        population of less than 800,000 persons who has expertise in technology and who is appointed     Intelligence (EI) is broad. By taking a phased approach, we can comfortably estimate
                            to further its goal of responsible technological innovation in the educational community.    by the Speaker of the House of Representatives; Two representatives of the business              anywhere between $5 - $10 million per year between FY12 – FY14. Based on what the
                            The DGC holds monthly meetings with various members of the Arizona Department of             community, one of whom is appointed by the President of the Senate and one of whom is            state is currently investing, we expect payback within two-three years.
                            Education including the CIO and other senior members of staff to understand progress,        appointed by the speaker of the House of Representatives; and The Superintendent of Public
                            recommend programs and budgets, and provide expert advice on various initiatives.            Instruction.

     Arkansas               Right now we are working with various MOUs and a council but they are not providing                                                                                                           Legislatively mandates the longitudinal tracking and trend data collections as             We have implemented the system. We are fairly good at going back to H.S. graduates of 2007 and college             No.
                            much governance. We do not have the ability to mandate software. We plan to                                                                                                                   established by the State Board of Education for purposes of improving student              graduates for the last six years. We started a K-12 student and financial system in our schools about 15 years
                            strengthen that in the future.                                                                                                                                                                achievement. Has in place a operational statewide database for all schools and all         ago. That is where we get a lot of the K-12 data. We have had three SLD grants from IES during the past six
                                                                                                                                  students that permits it to track student performance over time and across schools and     years totaling about 16 million.
                            orceReport-LATESTVERSION.pdf                                                                                                                                                                  districts. Has unique student and teacher identifiers. Central storage at U of Arkansas.
                                                                                                                                                                                                                          Near perfect matching by data management firm Triand of Austin, TX.

     California             Currently operating under an Interagency agreement.                                                                                                                                                                                                                                      Governor Brown has reservations about establishing a permanent new data system or a permanent            No.
                                                                                                                                                                                                                                                                                                                     governance council. The Dept. of Education meets regularly with higher education to keep moving the
                                                                                                                                                                                                                                                                                                                     discussion forward and how they can share data without a permanent data solution. CA was moving toward a
                                                                                                                                                                                                                                                                                                                     Joint Power Agreement via SB 855, but that bill was shelved at the request of the Governor.

     Connecticut            Currently have a P-20 Council that is advisory only, established by executive order. The Current P-16 Council will be advisory but includes equivalent of State Superintendent of Public Not yet decided.                                                                                Have a disjointed system that connects P-12 only at this point, still in the process of being built out. Working   No.
                            group has been policy oriented. They are working on a "legislative executive order"      Instruction and Chancellor of Board of Regents, who will take the guidance from P-20 back to                                                                                                    on connections to higher education and labor but so far just the policy pieces. They have been appropriate
                            which will reconfigure the P-20 Council to take on the SLDS governance role but it will  their agencies and implement same.                                                                                                                                                              $6.7 million since 2006, but so far have spent only about half as they have been policy and conceptually
                            remain advisory. They imagine the P-20 Council will be less global policy oriented and                                                                                                                                                                                                   oriented and haven't accomplished much data development.
                            more specific on SLDS governance.

     Delaware               Yes – please see the attached P-20 Data Governance Handbook, which was a partial             HB 213 passed June 30, 2011. This legislation, as mentioned above, delegated specific            Legislation specified gave responsibility for interagency data governance to the           Delaware had a pilot project for a few years that linked K-12 and higher education data. It was carried out by Possible.
                            implementation of legislation that passed on June 30, 2011. The development of the           responsibilities to the existing Delaware P-20 Council around data governance and the            Delaware P-20 Council and the P-20 Data Governance Handbook, approved by the P-20          a committee established by the Delaware P-20 Council. Data was collected and stored by the Delaware
                            Data Governance handbook included technical assistance from the US Department of Ed          development and oversight of interagency data research.                                          Council on January 10, 2012, fleshed out the general policies and procedures that will     Department of Education. The data collected resulted in reports focusing on the enrollment of public school
                            SLDS State Support Team (e.g. a template for the Data Governance Handbook)                    guide the Council’s administration of those responsibilities. Embedded in the Race to      graduates in state institutions of higher education and rates of first year retention. Concerns mounted over
                                                                                                                         E                                                                                                the Top grant proposal was approximately $6,000,000 to develop Delaware’s SLDS.            data governance issues and the P-20 Council was forced to focus on those issues in order for the data linkages
                                                                                                                                                                                                                          Delaware was not awarded, to date, and separate SLDS grant, funding for that initiative    to continue. Legislation (HB 213) was drafted and passed to both expand the P-20 Council as well as enable to
                                                                                                                                                                                                                          was incorporated into the RTTT amount. I have put in a request for an estimate of any      more efficient sharing and access of data for interagency approved research studies. The P-20 Council
                                                                                                                                                                                                                          additional funding that has been used in the SLDS development and will get back to you     through its data handbook is developing a defined process for research agenda development and oversight of
                                                                                                                                                                                                                          with that information, however I did not want to delay the rest of the responses to your   the work being done. Currently regulations are being reviewed to accommodate these necessary changes to
                                                                                                                                                                                                                          questions for that additional piece of information.                                        data governance.

     District of Columbia   No response

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     Georgia        Yes we do. The overall governance is our Alliance of Education Heads (Post secondary,                                                                                                             What are the specific duties and authorities of the SLDS governance structure? Provide       Just working on one now, expect to have the first phase completed by this fall. However, this is a research        Possible.
                    K12, early childhood, teacher certification, student finance and governors office of                                                                                                              overall direction and operation of the P20. Specific responsibilities for daily running of   P20, not an operatioal one so it will not have PPI data on students. The estimated cost of our system is $5
                    student achievements). You can find these on the K12 website (                                                                                                                          the P20 belong to the governors office of student achievement. We have the ability to        million. Georgia’s Longitudinal Data System:
                                                                                                                                                                                                                      mandate data and software from participants.                                                  •Contains all 12 America COMPETES Act elements
                                                                                                                                                                                                                                                                                                                    •One of 11 states with all ten Data Quality Counts (DQC) elements implemented
                                                                                                                                                                                                                                                                                                                    •First state to comprehensively study and publish data on postsecondary enrollment
                                                                                                                                                                                                                                                                                                                    •One of five states participating in Gates Foundation-funded pilot to enhance our ability to track students
                                                                                                                                                                                                                                                                                                                   once they move on to postsecondary institutions
                                                                                                                                                                                                                                                                                                                    •One of five states participating in the Gates-funded Teacher-Student Data Link Project to develop a
                                                                                                                                                                                                                                                                                                                   common, best practice definition for teacher of record in order to validly link student-level data to teachers.
                                                                                                                                                                                                                                                                                                                   Through RT3 improvements to Georgia’s longitudinal data system, teachers and leaders will be able to use
                                                                                                                                                                                                                                                                                                                   real-time student-level performance data to inform and improve instruction for students.

     Hawaii         Through legislative resolution, the Hawaii P-20 Council has been tasked with overseeing The structure includes and P20 LDS executive committee, a steering committee, plus three         No. However, we have a legislative act that supports cross-agency data sharing and a                  Hawaii has a K12 LDS in operation and has implemented an interim solution using the CalPASS model to allow No.
                    the development of a statewide P20 LDS. For more information, please visit              functional committees: 1) data quality, assurance and validation; 2) cross agency research, and data sharing MOU between the 5 main agencies (Department of Education, University                      P20 analyses and reporting. We are in the process of procuring our long-term solution.
                                                                         3) system security and access.                                                                  of Hawaii, Department of Labor Industry Relations, Department of Health, and
                                                                                                                                                                                                            Department of Human Services). We are expecting the development and
                                                                                                                                                                                                            implementation of the P20 LDS to cost approximately $5M.

     Idaho          Charter establishes governance committee.                                                     3 reps from K-12 districts; 2 reps from state DoE; 2 reps from the Board of Education; 1 member State law has mandate for P-12. State Board has same authority can mandate to higher P-12 implemented and operational. University portion will be completed within the next 4 months. Will           Possible.
                                                                                                                  of the Board's voting committee; 1 rep for a minimum of 4 higher educ institutions. Dept of     education but just info level not data level elements. Can not mandate hardware or     charter the governance group in the next few months. Presently there is no link for workforce or career/tech.
                                                                                                                  Labor rep and career/tech rep. Committee elects the chairman.                                   software. Link to the data elements that the P-12 system is collecting can be found at Cost for P-12 system $7 million. Higher ed piece $2.5 million estimated.

     Illinois       In Illinois we have formed several governance bodies. At the SEA level for our SLDS           The Illinois State Board of Education has implemented systems to collect early learning data        At present the P-20 Council and the ILDS DAC serve in advisory roles. From the SEA K-        We do have a district led initiative to help implement a resource and cost share model that is based on cloud Possible.
                    (ILDS) project we have formed the ILDS Data Advisory Committee (DAC). Serving in an           and K-12 data, including the data needed to establish student teacher links. The Illinois           12 perspective Illinois is a local control state, at present we have 869 public school       computing. Information on this initiative, termed the Illini Cloud, can be found at the following link:
                    advisory role to the SEA, the DAC is comprised of 17 different education related              Community College Board (ICCB) has implemented a robust data collection of students                 districts. The selection of software and hardware that is used is the district’s choice. Using a combination of state funding (in particular we are able to provide some
                    organizations covering the spectrum of education from early learning through                  attending 2 year institutions. The Illinois Board of Higher Education (IBHE) is in the process of   Some districts have developed very sophisticated data systems and practices, while           ARRA funding from the state SEA perspective) and district funding they are in the midst of an initiative to build
                    postsecondary and also includes workforce representation. Information on the DAC can          building data collection capacity for four year institutions, and we have formed the Illinois       other districts rely on manual systems to collect and submit data to the SEA. At the SEA     a district data warehouse, have developed cost share models for access to software, and are working to help
                    be found at the following sites:;                  Higher Education Consortium (IHEC) that represents four year institutions that will voluntarily     our data collection is driven by state and federal reporting requirements.                   districts increase their capabilities by utilizing cloud technologies. It is anticipated that as many as 400
           In addition, we have also formed through the            contribute data. IHEC currently has more than 60 public, private and proprietary institutions as                                                                                                 districts will be involved in this initiative within the next year. Illinois currently has two SLDS grants, one for
                    governor’s office a P-20 Council, which serves in an advisory role for the ILDS initiative.   members and is targeting to start collecting data in 2012. In Illinois if postsecondary                                                                                                          $8.9M and a second ARRA SLDS grant for $11.9M. It is important to note that these grants address
                    Information on the Council can be found at the following link:                                institutions do not contribute voluntarily then IBHE can collect the data by legislative mandate.                                                                                                considerable investment in infrastructure and data collection systems, as the building of a data warehouse for
           The P-20 council is sited in our         Through our postsecondary data collection we are also able to do some linking to workforce                                                                                                       longitudinal data is only one part of the overall ILDS project space. As an estimate, we will spend
                    P-20 Legislative Act. We are in the process of forming an additional governance               data, although work remains in this area to be able to fully link with workforce. We are also                                                                                                    approximately $2.5M on the design and construction of the warehouse, and $800K on hardware to increase
                    structure that will serve as a governance body for the data owning entities that make up      looking at linking our data with state human services agencies, with this in the formulation                                                                                                     our data storage capacity. Our SLDS grants include rewrites or extensions of several data collection systems,
                    our ILDS. As we define this body we may also seek to streamline the above advisory            stages. At present we have a distributed data model, with each of the primary data owning                                                                                                        funding of a number of resources serving as data stewards and developers, and funding is also provided to
                    groups, although the DAC and the P-20 Council do have some different members, and             agencies housing their data and contributing data as needed for various usage scenarios. For                                                                                                     postsecondary (ICCB, IBHE, and ISAC) to build their capabilities to collect and store data. If you are solely
                    we want to make sure that all of our varied stakeholder groups are represented.               example, Illinois published a High School to College Success Report where data from secondary                                                                                                    looking to build a data warehouse, note that the CEDS initiative now includes data models and other
                                                                                                                  and postsecondary data was linked together and the report generated by our assessment                                                                                                            implementation support materials that can help mitigate the cost and risk of building a longitudinal data
                                                                                                                  vendor ACT.                                                                                                                                                                                      repository. This material is free, and much of the CEDS discussion is centering on how to enable and support
                                                                                                                                                                                                                                                                                                                   greater collaboration amongst the states as they build their SLDS capacity. If you like, please feel free to
                                                                                                                                                                                                                                                                                                                   contact our ILDS project team to discuss this further. They can be reached at the following emails:
                                                                                                                                                                                                                                                                                                         ;; Our ILDS project manager, Mike McKindles, can be reached at:

     Indiana        No response

     Iowa           The DE has been driving these groups. Depending on the group we have representation                                                                                                               There is no legal authority in Iowa code. We do have multiple groups with delineated         Iowa is in its 4th year of building its SLDS.                                                                      No.
                    from a cross section (K12 LEAs, AEA regional offices, community college, etc)                                                                                                                     roles (Steering Committee, Advisory Committee, Data Governance). The DE invested
                                                                                                                                                                                                                      about $1.9 million of it’s own to get started. We received a SLDS IES grant for $8.7.
                                                                                                                                                                                                                      The funds are being used on several projects.

     Kentucky       Kentucky P-20 Data Collaborative Governance Group  Multi-Agency  Established Membership = agency heads from K-12, postsecondary, and teacher licensure. Chaired by The P-20 receives data pushed from the agencies at set intervals and is platform                                          P-20 SLDS is functional with limited years, limited types of data. Currently working on: (1) report and analysis   Yes. In particular, KY has found creative ways
                    by MOU  Formalized by Executive Order  All
                                                                                                   Secretary for Education and Workforce Development.                                    independent. All decisions are made unanimously by the governing group.                                                   development for use of the data, (2) expanding the data model to include additional years, and (3) expanding       to leverage resources in order to build and
                                                                                                                                                     agencies own their data and their infrastructures and are not hindered in their                                           the data model to include additional types of data. Specific reports can be requested by filling out an online     maintain its SLDS, some of which might work
                                                                                                                                                                                         decisions of what they do with them in any way by the P-20 Data Collaborative.                                            form on the website.                                                                                               here.

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     Maine             Data Management Team  Intra-agency (State Department of Education) but            DMT includes reps from key department heads, and researchers and LEA representatives                       Each member of the DMT serves as data steward for his/her program area and ensures Currently moving away from agency hosted systems toward vendor or cloud hosted applications may be                  No.
                       researchers and representatives from LEAs attend the meetings.    Established by attend the monthly meetings either live or via Adobe Connect. Since 2009, reps from                         the data dictionary is up to date. Governance is by committee, overseen by the     based on service levels rather than on specific hardware.
                       grant application  no website - projected completion of ARRA-funded activities is postsecondary, workforce and early childhood also attend the meetings.                                     Commissioner of Education's Leadership Team which includes department policy
                       2013.                                                                                                                                                                                         directors. Can withold subsidy payments if agency doesn't provide data.

     Maryland          Maryland State Longitudinal Data System Center Governing Board  multi-agency 
                                                                                                        Secretary of Higher Education; State Superintendent of Schools; Secretary of Labor, Licensing MLDS Center not operational yet. Once operational, "state agencies, postsecondary                         Not functional.                                                                                             No.
                       Established by statute  no website - not operational yet but mandated to be     and Regulation; Chancellor of the University System of Maryland; President of Morgan State    institutions and local education agencies are to make every effort to comply with the
                       operational by 2014.                                                             University; governor-appointed representative of local superintendents of schools; executive  requirements and implementation schedule as set forth by the governing board."
                                                                                                        director of Maryland Association of Community Colleges; four governor-appointed members of
                                                                                                        the public

     Massachusetts     Department of Education collaborative with school districts. K-12 only.                       Department of Education                                                                         K-12 LEAs provide data to State Dept of Ed                                                 Not functionally P-20.                                                                                      No.

     Michigan          Center for Education Performance Information (not in Dept of Ed)  it is its own state Agency Director "governs" the center. By statute, data is provided to the center by K-12               LEAs provide data as mandated in statute.                                                  Higher ed can use the K-12 data                                                                             No.
                       agency within the executive branch department of technology, management and budget agencies. Higher ed can upload to receive unique identifiers.
                        established as a temporary commission by executive order in 2000 then made into an
                       agency by statute 

     Minnesota         Minnesota Statewide Longitudinal Education Data System  co-governing agencies (MN            SLEDS Governance Committee: MDE, OHE, Dept. of Employment and Economic Development,             SLEDS Governance Committee is advisory to the MN P-20 Education Partnership and   K-12 data is accessible. P-20+ SLEDS is still in development.                                                        Yes.
                       Dept of Ed and MN Office of Higher Ed) established by statute, remaining partners             MN Association of School Administrators, MN School Boards Association, MN Association of        appoints members to the Research Committee and Data Advisory Committee,
                       defined in data sharing agreements, MOUs and the charters developed by the MN P-20            Elementary School Principals, MN Association of Secondary School Principals, Education          respectively, each of which are subcommittees of the SLEDS Governance Committee.
                       Education Partnership                   Minnesota, University of Minnesota, Minnesota State Colleges and Universities, Minnesota        The SLEDS Governance Committee and its subcommittees operate under charters; each
                       D83A_1933715A                                                                                 Private College Council, Minnesota Career College Assocation, and an rep from the business      includes its own defined membership representing key agencies and parties to
                                                                                                                     community. Two additional members at large may be appointed.                                    necessary data sharing.

     Mississippi       Mississippi Integrated Longitudinal Education and Workforce Performance Management            MOUs for data sharing are in place for the Mississippi Department of Education, Sate Board of   Very limited interoperability between state and local data systems.                        Reports are possible, but the MOUs provide that before any report can be generated, written permission must No.
                       System established in 2001 as a data sharing agreement, expanded by statute in 2004           Community and Junior Colleges, Institutions of Higher Learning and its eight members,                                                                                                      be obtained from each data owner (agency participating in data sharing via MOU) for use of that data for the
                       to be governed by the State Workforce Investment Board via MOUs with each                     Mississippi Department of Employment Security, Mississippi Department of Human Services,                                                                                                   specified report. Hence, generating reports is prohibitively time-consuming.
                       participating agency, a division of the state dept of ed also claims responsibility for the   Mississippi Department of Rehabilitation Services, and Mississippi Department of Corrections.
                       system 

     Missouri          Missouri Comprehensive Data System  Established by grant application, formalized             Collaborating agencies: Office of Social and Economic Data Analysis, Missouri Department of     Unclear which agency is ultimately responsible for the MCDS. A division in the state       Under formal MOU's, participating departments and agencies participate in established uniform data           No.
                       over 15 months of negotiating individual MOUs with each participating agency or               Elementary and Secondary Education, Department of Economic Development, Department of           education department is listed on the state website as being responsible for its           exchanges that have been established between participating state departments and some state contractors.
                       contractor, however Missouri is trying to move toward a universal MOU  P-20 Council          Labor and Industrial Relations, and Department of Higher Education. Agreement also with         development. In another online document, the Division of Workforce Development in          A framework for public consumption of information has been implemented. Missouri uses a metadata
                       membership is in statute since 2009               Illinois Department of Employment Security to follow up on Missouri-educated individuals        the Department of Economic Development is tasked with developing a functional SLDS         management tool called DataSpecs. Missouri is currently working to transition away from compliance-
                                                                                                                     employed in Illinois. P-20 Council, by statute in 2009, now includes Missouri Department of     by working with the collaborative partners.                                                focused data toward learner-centered data that is meaningful for students, families and educators to support
                                                                                                                     Elementary and Secondary Education, State Board of Education, Coordinating Board for Higher                                                                                                learning and achievement decisions.
                                                                                                                     Education, Coordinating Board for Early Education, and Department of Economic Development.
                                                                                                                     P-20 Council membership statue led to the individual-MOU-based collaboration above being
                                                                                                                     "further solidified."

     Nebraksa          Nebraska Data Reporting System P-16 Executive Council Data System Goal Committee  council subcommittee members (unclear who they are specifically)
                                                                                                          P-16                                                                                                       Goal is to integrate the already highly functional K-12 data system with higher ed, early Functionally the system is still only K-12. Highly functional and accessible.                                No.
                       established by grant appliation                                                                                                               learning, workforce. Additional goal to be able to accept data from other community
                                                                                                                                                                                                                     organizations voluntarily.

     New Mexico        P-20 Council similar to ours, established by executive order, seems to be less far along      P-20 council very similar to ours                                                               Responsible to propose statutory language toward establishment of a state SLDS             Has recommended that the language in the executive order become statute.                                    No.
                       than we are

     North Carolina Currently there is an unfunded executive Informal group members are Department of Public Instruction, Community Colleges, UNC           P-20 group addresses exchange of data rather than infrastructure.                                       Not functionally P-20. Have requested $3.8 million for a statewide UID.                                     No.
                       order to create a formal P-20 statewide system. Informally, cross-agency collaboration System, Independent Colleges, Employment Security Commission and Early Childhood. K-12 is
                       has been functioning for 20 years.                                                     considered the lead. Hardware/software issues autonomous to each agency.

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     North Dakota   SLDS Committee Intra-agency (State Superintendent of Instruction responsible to              Chancellor or board of higher education, superintendent of public instruction, chief information   No power to specify hardware/softward but the state does have a consolidated IT           So far have focused on K-12 data, have unique identifiers to about an 85% match accuracy stage.               No.
                    organize) Established in statute                          officer of department of education, director of department of career and technical education,      agency with standards that can be purchased/used. Have power to require data from
                                                                                                                 director of Job Service North Dakota, commissioner of commerce, director of the council of         an agency to satisfy federal reporting requirements of another agency. Each SLDS
                                                                                                                 educational leaders, director of the workforce development council, two members of the             committee member agency is responsible for governance within their respective
                                                                                                                 legislative assembly. Governor shall appoint chair, committee may appoint additional               agency.
                                                                                                                 committees to serve the committee in advisory capacity (and they have).

     Ohio           No response

     Oregon         We are in the process of establishing an interagency governance structure. All partner       That has not been determined. As we build the ODS, all partner agencies have agreed that (a)        Oregon Department of Education is working toward defining the duties of a Data           Oregon is in its second year of implementing a P-20 SLDS. Earlier efforts focused on a K-12 and P-16 SLDS. We No.
                    agencies have agreed to a general process for establishing governance. We will execute       no data shall be extracted except by consensus, and (b) no aggregate reporting will be done,       Governance Coordinator. Because of SB 909 and the creation of the Oregon Education        have procured hardware for a P-20 Operational Data Store (ODS), and configured the servers and storage.
                    two multi-party data sharing agreements. The first data sharing agreement will allow us      and (c) each agency will name up to three individuals who are permitted to access the ODS. The     Investment Board, we must construe data governance more widely than we did in our         Each partner agency (Oregon Department of Education, Oregon University System, Community Colleges and
                    to populate the ODS with data elements needed for identity resolution and                    named individuals will include system administrators, developers and data analysts.                SLDS grant proposal. The ALDER Executive Committee is comprised of management             Workforce Development) will administer a blade server in a shared chassis. We are currently working on a
                    management. The second data sharing agreement will allow us to populate the ODS                                                                                                                 leaders from each partner agency. The partners have agreed to share all relevant data     data dictionary for the ODS. All partner agencies have agreed to use CEDS 2.0 to help us map data elements.
                    with all additional data elements. In addition, Oregon recently passed Senate Bill 909 (SB                                                                                                      elements, so a requirement or mandate is not needed. The partners have agreed to use      Later in the project two additional agencies will contribute data: the Teacher Standards and Practices
                    909) into law (link). Over the next few years it significantly alters P-20 education. It                                                                                                        the same hardware (Dell blade servers) and software (MS Windows, MS SQL Server).          Commission and Oregon Employment Department. In Years 3 and 4 of our SLDS grant, we are considering
                    establishes the Oregon Education Investment Board (link), which will shape interagency                                                                                                                                                                                                    implementation of a dimensionally modeled data warehouse with data marts. Oregon does not have a
                    data governance. In the mean time, the ALDER Executive Committee (link), from our                                                                                                                                                                                                         statewide Student Information System (SIS). Each district selects an SIS. Oregon Department of Education
                    2009 ARRA SLDS grant, is providing interagency governance. For interagency                                                                                                                                                                                                                (ODE) recently collaborated with a consortium of districts to develop system requirements for a new SIS. ODE
                    governance, we are considering the adoption of the Functional Framework for Data                                                                                                                                                                                                          participated in the RFP and proposal and vendor evaluation process.
                    Governance published by the Data Management Association (

     Pennsylvania   No response

     Rhode Island   The current p-16 was set up by executive order April 25, 2005 by then Governor Donald        Governor (lead)                                                                                    The Council was advisory only, to recommend policies to:                                  The incoming governor’s Director of Administration developed recommendations for a new and improved p-        No.
                    Carcieri. One of the functions assigned to the P-16 was to create a unified data system      • Chair of the Board of Governors for Higher Education;                                            “Align standards for achievement in reading, writing, and mathematics so that students    20 council, but nothing has happened yet.                                                   In the interim,
                    to connect information between elementary and secondary education system, post               • Chair of the Board of Regents for Elementary and Secondary Education;                            graduating from Rhode Island high schools are fully prepared forcollege-level work;       a k-12 governance body continues to meet regularly and a longitudinal data analysis sub-committee that
                    secondary institutions and workforce developmentprograms;                                    • Commissioner of Higher Education;                                                                • Link achievement standards with employer expectations;                                  spans k-20+ meets monthly.
                                                                                                                 • Commissioner of Elementary and Secondary Education;                                              • Establish formal high school credit-based transition programs with higher education
                                                                                                                 • Director of the Department of Labor and Training;                                                institutions;
                                                                                                                 • Executive Director of the Rhode Island Economic Development Corporation;                         • Improve the quality of teachers and educational administrators who lead schools,
                                                                                                                 • Chair of the Rhode Island Economic Policy Council; and                                           districts, and school-related initiatives;
                                                                                                                 • Chair of the Governor’s Workforce Board.                                                         • Support the recommendations of the Governor’s Blue Ribbon Panel on Math-Science
                                                                                                                                                                                                                    Achievement and track our State’s progress; and
                                                                                                                                                                                                                    • Create a unified data system to connect information between our elementaryand
                                                                                                                                                                                                                    secondary education system, postsecondary institutions and workforce
                                                                                                                                                                                                                    development programs.”

     South Dakota   The State’s governance structure, at this time, is only at the SEA level. We have a           A data governance chair or co-chair will lead the body. More than likely it will be an hourly     This board is charged with promulgating policy as it relates to data entry, use, and      South Dakota currently is at the beginning stages of SLDS implementation. We have completed the RFP           No.
                    charter, carry out data policy decisions, and meet on a monthly basis. We instituted         staff member.                                                                                      security. In addition, this board acts as an appellate organization in terms of LEA and   process, selected a vendor, and have begun the implementation. As it stands, we are moving data from
                    governance as a best practice; therefore, it is not located in either state statute or                                                                                                          Department data issues/policy resolution. Can they mandate? No. The State has the         disparate systems into our data warehouse.
                    administrative rules. In the near future we plan to transition to a federated model of                                                                                                          Bureau of Information and Telecommunications handle this. They are centralized IT
                    data governance. The new model would incorporate our education service agencies as                                                                                                              and make all decisions involving software and hardware use. We will hopefully have a
                    well as LEAs into the structure.                                                                                                                                                                member from this department on the SD – EDGB.

     Tennessee      No response

     Texas          No response

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     Utah                       1) The Data Governance Board is established under the sponsorship of the Advancement          1. A Data Governance Executive board will be heads of Utah State Office of Education, Utah       * Aligning Guidelines, Requirements, Controls                 * Resolving Issues            • Utah has a well-established history of strong student longitudinal data systems in the K-12 range of public   Possible.
                                Committee. The Advancement Committee will have representation on the Board and                State System of Higher Education, Utah Department of Workforce Services, and the Utah            * Establishing Decision Rights                            * Specifying Data Quality         education.
                                will appoint or approve other Board membership representing internal data                     College of Applied Technology, Utah Education Network,and Utah Education Policy Center           Results                                                                                     • Utah public education systems fulfill, in part or completely, most of the seven capabilities and twelve
                                stakeholders. Invitation for Board membership may be extended to representatives of           2. Data Stakeholders (providers and consumers; internal and external to partnership).            * Establishing Accountability                              * Building Governance into       elements prescribed by the Federal America Competes Act.
                                external data partnership groups as deemed appropriate by the sponsors.                       Representatives from the above 6 stakeholders meet weekly.                                       Technology                                                                                  • This past May the USOE was awarded a 9.6 million dollar grant so the Utah Data Alliance (UDA) project can
                                2) Under the auspices of the Data Governance Board, the Consortium’s Utah Education           3. Data Stewards – those subject matter experts bearing data responsibilities within business    * Performing Stewardship                                     * Providing Stakeholder        fulfill the entire set of America Competes Act requirements.
                                Network Data Management team (Data Management Team) will be the functional                    units on behalf of the agency as an enterprise.                                                  Care
                                extension of the Board and will be empowered and supported in its execution of the                                                                                                             * Managing Change                                           * Communications and
                                Board’s guidelines and decisions. The Data Management Team will provide status                                                                                                                 Program Reporting
                                reports and metrics to the Board for all assigned initiatives.                                                                                                                                 * Defining Data                                           * Measuring and Reporting
                                3) While maintaining their current lines of authority within their respective business                                                                                                         Progress
                                units, a group of subject matter experts will be identified and given the designation and
                                responsibilities of “Data Stewards”. Each will represent the business unit of origin and
                                will participate in those Data Governance Board meetings that will need specific data
                                expertise for the enterprise-based directives of the Data Governance Board.

     Virginia                   An Executive Order is in draft. Each agency involved will have a "seat" on the                Not yet decided. We expect the agency heads will form the body that sets policy that will be     We expect policy will be set by the heads of the participating agencies. Our model is       We are at the end of the design phase and expect to begin testing mid-May.     cost involved in developing    No.
                                Governance Council.                                                                           carried out by the Governance Council (composed of agency staff).                                federated. The only mandates are the use of a "data adapter" to pull data from the          your SLDS?
                                                                                                                                                                                                                               agency database on request and a data quality agreement.                                    Around 6 million for the multi-agency federated system. This does not include the cost of the K-12 LDS. Going
                                                                                                                                                                                                                                                                                                                           back to when we started in 2004, the cost is around 14 million.

     Washington                 The law that created ERDC was passed by the Legislature in 2007. RCW 43.41.400                All state agencies that contribute data (Dept of Early Learning, Office of Supt of Public        The Executive Sponsors, the Program Director and the Program Manager will have the          Currently, we have a P-20 SLDS that contains early learning, K-12, higher education and workforce data linked Possible.
                                Education data center.                 Instruction (WA’s K-12 agency), State Board for Community and Technical Colleges, Higher         bulk of the responsibility for day to day operational management and decision making        in order to respond to data requests and complete projects. An example of a project is the P-20 Feedback
                                Through the ARRA grant funding, we are creating a data governance structure. The              Education Coordinating Board, Public 4-year institutions, Employment Security Department,        for the program. Input to these key roles will be provided by the Guidance Committee,       reports to high schools. We also have released a series of longitudinal studies that look at teachers, pre-
                                ERDC is located in the Office of Financial Management which is a cabinet agency under         Workforce Training and Education Coordinating Board, Dept of Corrections, Dept of Retirement     the QA Consultant, and the DIS Oversight Consultant. The program will be required to        college course taking, and post-secondary attendance. ERDC will begin the work of building a data warehouse
                                the leadership of the Governor.                                                               Systems, Labor and Industries) to the warehouse have a representative on the guidance, data      work under the direction and authorization of the State of Washington Information           the last week of February. This project will fully link our P-20 and workforce data in a warehouse
                                                                                                                              stewards and data custodians committees. All state agencies that are interested in how the       Services Board (ISB) and the authority authorized by the Federal Grant given by the         environment.. Since 2007, ERDC has had 3.5 FTEs dedicated to building the SLDS. In 2010, we received ARRA
                                                                                                                              data is used and shared are invited to serve on the Research and Reporting Coordination          Institute of Education (IES). Specific responsibilities of the 8 groups are listed in the   funding in the amount of $17.3 million dollars to create a data governance structure, produce feedback
                                                                                                                              Committee (All data contributors and other education agencies that do not contribute data).      attached Washingto P-20 Governance Roles and Responsibilities.                              reports and research briefs, build a data warehouse and improve source systems so they can feed data to the
                                                                                                                                                                                                                               We do control how data providers collect the data.                                          warehouse.

     West Virginia              The West Virginia Department of Education, Higher Education Policy Commission, Work           Representatives of the State Legislature, Higher Education Policy Commission, K-12 Education    The proposed P-20 SLDS governance structure is composed of the following elements:            West Virginia has begun to develop our P20 System through an appropriation of Stabilization funds. We have No.
                                Force Development, and Legislature are working to develop a governance structure for          and Work Force will be seated members of the Steering Committee with the chair yet to be        • The Steering Committee will help to ensure leadership involvement and visibility in        submitted an SLDS Grantapplication which, if successf ul, will support the improvement of our existing K-12
                                this project. This structure is still being developed, the plan is to have a multi-tiered     determined. The current discussion revolves around either legislative representation or         the management of the P-20 Statewide Longitudinal Education Data System (SLDS).              system to build capacity for P20 reporting needs. We are in the second year of construction of the P20
                                Governance Model that defines the hierarchy governance structure of the management            outside third party serving as Chair.                                                           • The Working Group also known as Change Control Board (CCB) will be responsible for         system. This system is being built in partnership with a vendor. Today the databases have been built,
                                approach and procedures that will facilitate day-to-day management and also help the                                                                                                          strategic direction of P-20 SLDS. Additionally, the Working Group will actively identify,    hardware and software have been placed in production, and initial data sets have been loaded. Currently, the
                                state to :                                                                   *       Comply   Working Group (CCB) will be comprised of executive level Research, legal, and IT staff from the review, and resolve risks and issues at the working level with user forum members.           vendor is working to develop our initial set of reports from the P20 system. These reports will include items
                                with State Objectives                                                                         respective agencies                                                                             • The User forum will be responsible for carrying out the day-to-day tasks identified by     such as an enhanced High School Feedback Report, information on remedial courses, items related to
                                •        Comply with Legislative Demands                                                                                                                                                      the Working Group. User Forum members are considered to be the foundation for P-             placement in the work force, etc. It is anticipated that the first of these reports should begin to be available
                                •        Collaboration amongst all Agencies                                                   User Forum membership will initially be comprised of Research and IT staff from the respective 20 SLDS System; as such, they are the interface between working group and the P-20            for review in April of this year with others to follow throughout the 2012 calendar year. Additionally, our
                                •        Quick Issue identification and resolution                                            agencies with expansion to be based on the introduction of other data consumers in the future SLDS end users. Representatives of the State Legislature, Higher Education Policy              research and IT staff are being trained on the data warehouse itself and the reporting tools to support future
                                •        Balance conflicting agency demands                                                                                                                                                   Commission, K-12 Education and Work Force will be seated members of the Steering             reporting needs. West Virginia is uniquely positioned for data management in that all public K-12 schools use
                                                                                                                                                                                                                              Committee with the chair yet to be determined. The current discussion revolves               a single standardized and comprehensive data management system while public higher education data
                                                                                                                                                                                                                              around either legislative representation or outside third party serving as Chair.            services are provided through the Higher Education Policy Commission (HEPC). This centralized approach
                                                                                                                                                                                                                               Working Group (CCB) will be comprised of executive level Research, legal, and IT staff      allows for the membership of the governance body to easily communicate the hardware and software
                                                                                                                                                                                                                              from the respective agencies                                                                 requirements which will serve the full scope of PK thru Higher Education.
                                                                                                                                                                                                                               User Forum membership will initially be comprised of Research and IT staff from the
                                                                                                                                                                                                                              respective agencies with expansion to be based on the introduction of other data
                                                                                                                                                                                                                              consumers in the future. While the governance committees will not impose
                                                                                                                                                                                                                              requirements of data collection models to schools, the members of the committee
                                                                                                                                                                                                                              represent offices where those decisions are made.

     Wisconsin                  No response

44   According to DQC, 46 states have a state education agency data governance committee; however, only 39 have a cross-agency data governance committee that has authority.
45   Of the 39 states that have established cross-agency data governance, 13 have not established any policies or procedures regarding data sharing, authorized use, and/or storage.
46   See:             
48   Data governance needs to oversee a range of decision-making, such as: policy & research questions; data mapped, integrated and stored; data sharing requests; privacy policy;
49   security plan; data analysis and data use processes; common education data standards; operations and data management.
50   See:             
52   DQC says these 14 states have no governance structure: Nevada, Montana, Colorado, Wyoming, Kansas, Oklahoma, Louisiana, Alaska, Alabama, Florida, South Carolina, New York.
53   Vermonth and New Hampshire. See:                                                                  
57   January P-16 meeting: Cross-agency governance structure must be representative, comprehensive and creative. Include IT, policy and program people from all key agencies such as
58   DETR, NDE, NSHE, school districts, parents, legislators, Governor's office, early childhood education and technical colleges were listed, what about also charter schools, private schools
59   and private colleges? We must identify a cross-agency governance leader. Review current models and adapt for Nevada a structure with the authority to coordinate the political will,
60   technical expertise and collaboration necessary to guide linking systems, matching data and sharing information across the P-20 spectrum. Recommend how to establish the governance
61   structure, e.g. new legislation, revised P-16 council, Executive Order, etc. Identify the characteristics of this structure and its roles and responsibilities. Florida was mentioned as too advanced
62   for an appropriate comparison. Someone suggested we look at Georgia. DQC has spotlighted Washington, New Mexico, Florida, Connecticut and Kentucky.
              A              B   C   D   E   F
65 Version: March 27, 2012

     Superintendent John Huppenthal; contact: Joan

     Commissioner Dr. Tom W. Kimbrell;
     contact Jim Boardman

     Superintendent Tom Torlakson; contact
     Keric Ashley

     Commissioner Stefan Pryor; contact Jan

     Secretary of Education Dr. Lillian M.
     Lowery;;Alah Philips;
     response by Donna Johnson,

     Superintendent Hosanna Mahaley;
     second email 2/24
     Superintendent Dr. John D. Barge
     ; contact Bob Swiggum

     Superintendent Kathryn Matayoshi; Christina

     Superintendent Tom Luna; Joyce Popp

     Superintendent Dr. Christopher Koch

     Superintendent Dr. Tony Bennett; contact
     Marcie Brown; email 2/24

     Director Jason Glass; contact Jay
     Pennington Jay.Pennington@iowa

     Commissioner of Education Dr. Terry
     (502) 564-2020 x208

     Bill Hurwitch, Project Director, SLDS (207)624-

     Dr. Bernard Sadusky Interim
     Superintendent of Schools


     Thomas Howell, Director, CEPI






     Karl Pond

     Frank "Steve" Snow, North Dakota
     Department of Education














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