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					        United States Power Squadrons


         800 System Rewrite
               • Why
               • What
              • Where
P/C Dan Bartell, SN
SEO Shallotte River, D-27
                                        >>
Member IT Committee
                                        1
    Why a Rewrite was needed

• Existing system was 15 years old.
• The web environment has changed.
• New data is available on the Server.
• New requirements like USPS University
  and Trial Membership.
• Need to support both web based tools
  anyone can use and tools specific to
  Windows based PCs.
                                          2
     General Directions

• Track USPS Advance grades and elective
  courses.
• Support Member & Non-member Costs.
• Use logon and Jobs held data for security
  (OD-1 & OD-2).
• Web based student input and tracking.
• Make boating course completion
  information available online.
                                              3
     Boating Couse Completions

• Last 6 years of ED26s & ED27s are online.
• Searches are available against this data.
• Entry of missing ED26s & ED27s.
• Generation of Certificates & cards will be
  available for those lost as soon as I get
  the graphics.
• Import facility from BCA 2010 and the
  workbook. (BCA 2011?)
                                               4
     Student Tracking

• Online boating course student entry and
  tracking with a student database.
• Supports all browsers and OS platforms.
• Automatic entry of online registrants and
  automatic USPS University Enrollment.
• Entry of a passing grade automatically
  generates an ED26.

                                              5
     Student Tracking

• A nightly run automatically generates
  ED27s with DEO, SEO, and NASBLA
  notifications.
• ED26s and ED27s are sent to HQ and
  entered in the online databases.
• Students can be imported from BCA 2010
  and the WorkBook.
• BCA 2011 has a fully functional interface.
                                               6
    Student Tracking

• BCA 2011 interface provides, boating
  course & seminar creation, downloads and
  uploads. Interface is completely
  integrated.
• Mixed mode tracking is possible but not
  recommended.
• BCA 2010 & the Workbook are not directly
  supported by the new 800 system.
                                         7
     Student Tracking

• The 800 online system can generate
  Certificates & Cards for preformatted
  forms, blank forms or blank paper.
• The 800 system provides the ability to
  send emails to a selected set of students.
• Student emails are validated.



                                               8
     Student Tracking
• The 800 system provides state reports &
  student lists.
• Student data is deleted 90 days after
  course start date. Those passing are on
  the ED26 database, and those becoming
  members or USPS University members
  are on the membership database.
• A lot more is possible I need input from
  you to tell me what else is needed.
                                             9
     Seminar Completions

• The 800 system has an online entry
  process for seminar completions.
• It distinguishes between member
  completions and non-member
  completions for ease of input.
• It is fully interfaced with BCA 2011.



                                          10
SEO/DEO Tools Page




                     11
     Time Frames

• The new 800 system is online now.
• It’s starting page has a link to the old 800
  system.
• That link will be removed by the end of
  February. (Depends on BCA 2011)
• BCA 2010 and Workbook ED26, ED27 &
  ED46 interfaces will no longer work.
• You must move to the new online 800
  system with or without BCA 2011.            12
     Future Directions
• Enhancements to the 800 system will be
  provided. Let me know what is needed.
  When they will be available depends on
  the need, prioritization by the eddept, and
  the complexity.
• There is a lot of pressure from states for
  complex reporting and we now have all
  the data in one place. These issues will
  also be addressed. However, requirements
  are needed.                                13
Questions ? … Comments
    dtb@usps.org




                          >>
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