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					                                       Career Development Group Wales: unification paper: proposal




                          The Marriage
Acknowledgements

I would like to thank Members, committee members of the North Wales Division,
committee members of the South Wales Division and members of National
Council who contributed to this report.

Contents

1. Summary                                                                    1

2. Introduction                                                               2

3. Context                                                                    2

4. Victims of Geography                                                       3

5. Widening Participation                                                     4

6. Finance                                                                    5

7. Next steps                                                                 5

8. Conclusion and recommendations                                             6

9. Bibliography                                                               6

10. Appendices                                                                7
      10.1 Committee 2003
      10.2 Timetable for Unification

1. Summary

This report describes the proposed unification of the North Wales Division and
the South Wales Division of the Career Development Group to form Career
Development Group Wales. Unification was proposed at recent AGMs and both
Divisions agreed in principle.

The report makes two recommendations: firstly, National Council should
recommend unification of the South Wales Division and the North Wales Division
at the AGM; and secondly, £1000 should be returned to Wales in 2003 to support
the new Division.


N.T.Smyth 4 April 2002                                                                          1
                                        Career Development Group Wales: unification paper: proposal




2. Introduction

This is a report for National Council of the Career Development Group.

For the purposes of this report, Career Development Group Wales will be used to
describe the proposed Division.

This report describes the proposed unification of the North Wales Division and
the South Wales Division of the Career Development Group to form Career
Development Group Wales. Unification was proposed at recent AGMs and both
Divisions agreed in principle.

There are two Divisions in Wales. Unitary Authority Boundaries have been
effective since 1996 (Data Wales). The North Wales Division includes Gwynedd,
Conwy, Angelsey, Denbighshire, Flintshire and Wrexham. The South Wales
Division includes Ceredigion, Carmarthenshire, Pembrokeshire, Swansea, Neath/
Port Talbot, Bridgend, Vale of Glamorgan, Cardiff, Caerphilly, Merthyr Tydfil,
Blaenau Gwent, Torfaen, Newport, Rhondda-Cynon-Taff and Monmouthshire.

The report focuses on several key areas: the current context, victims of
geography, widening participation, finance and next steps. The report is not
intended to be comprehensive. It is expected that there will be a period of
consultation and feedback from a variety of sources, including: National Council,
other Divisions and Members. A further progress report will be provided to
National Council in November 2002.

3. Context

Unification of the two Divisions in Wales has been raised several times in recent
years. Both Divisions have rejected the idea. A single Division in Wales would be
too large, unmanageable. Geography has been identified as a problem.

The Career Development Group is now part of a new organization: CILIP
(Chartered Institute of Library and Information Professionals). It is a time of
change and opportunity. CILIP has a branch structure, including CILIP Wales.
Unification will fit with this structure.

The President of the Career Development Group sent a letter to Divisions in
November 2001, stating that the present levels of income are not sufficient to
support all activities (Partridge). Divisions were asked to reduce costs, increase
income and produce a newsletter.

The North Wales Division recently returned £1000 to National Council.




N.T.Smyth 4 April 2002                                                                           2
                                        Career Development Group Wales: unification paper: proposal




4. Victims of Geography

Geography presents problems. Members are dispersed and must travel to
meetings and events. Traveling over distance costs time and money. The
transport infrastructure in Wales is far from ideal.

Many Divisions of the Career Development Group are victims of geography: the
Scottish Division covers a very wide geographical area, including the Orkney
Islands and the Shetland Islands; the Northwest Division includes the Isle of
Man; the West Country Division includes the Channel Islands and the Scilly Isles.

The South Wales Division covers most of Wales. Career Development Group
Wales is not a huge change.

Moreover, the Members in Wales are in a better position to deal with geography
than other Divisions. The Welsh Video Network is the largest single IP
videoconferencing network in Europe, and one of the most advanced in the
world (Welsh Video Network).

The recent AGM of the South Wales Division in Swansea was broadcast to
Llysfasi and was followed by a meeting with the North Wales Division. The
meeting was a success, demonstrating how video-conferencing technology can
be successfully employed.

Use of the Welsh Video Network is rapidly increasing. Members in Wales will use
video-conferencing and become competent users. The challenge will be to book
facilities ahead of other competing users. Facilities and therefore meetings and
some events will be organised months, maybe years, ahead. The future of the
Welsh Video Network includes the Janet IP Video-conferencing service and live
international IP video-conferences. IP video-conferencing will be free.

There are multifarious possibilities for the Career Development Group in Wales.
Multiple site meetings are the next challenge, offering opportunities to save time
and money.

International video-conferences will follow: meetings with the New Members
Round Table of the American Library Association; joint professional development
events with the Australian Library and Information Association; debating issues
and raising awareness with the Progressive Librarians Guild, the Social
Responsibilities Round Table of the American Library Association, including the
Hunger, Homelessness, and Poverty Task Force.




N.T.Smyth 4 April 2002                                                                           3
                                         Career Development Group Wales: unification paper: proposal




5. Widening Participation

The challenge to all Divisions of the Career Development Group is to increase
participation in professional activities.

Many Divisions of the Career Development Group hold meetings in one location:
Devon & Cornwall, Plymouth; North & South Thames Division, London; Scottish
Division, Glasgow.

The areas of dense population in Wales are along the South East coast and into
the South East Valleys. However, Cardiff will not be the centre of Career
Development Group Wales activities. There are other locations for events:

        Swansea has hosted two recent committee meetings, an AGM, a video-
         conference and a successful Chartership event.
        Aberystwyth is home to CILIP Wales and the National Library of Wales.
         CILIP Wales arranges a Members Day, aiming to involve Groups.
        Llandrindod Wells is the location for the Welsh Libraries Conference.

The challenge will be to hold events in other areas: Pembrokeshire, Llysfasi,
Ystrad Mynach, Powys, Meirion Dwyfor, Harlech, Menai, Yale, Llandrillo, Deeside,
Lampeter, Gwent, Aberdare, Gorseinon, Pontypridd……; and link events by video.

Face-to-face meetings are popular with committee members and will continue.
However face-to-face meetings should be timetabled to fit with Career
Development Group events and the calendar of library events in Wales, saving
time and money. Liaison with other groups, such as UC&R Wales and YLG Wales,
will be essential; joint meetings and events where appropriate should be
pursued.

The Career Development Group web site currently includes a section on both
Divisions. There is a brief introduction and a list of committee members. This will
be the basis of the Division newsletter. The web site/ newsletter will develop,
becoming bilingual. We will explore the possibility of obtaining funding from the
National Assembly for a print/ electronic version in liaison with CILIP Wales.

There will be discussion lists. The Group is about debating issues, raising
awareness. Online debate will keep members in Wales together and will be
essential for those who find it difficult to attend meetings and events; they can
contribute. There will be several lists:

        all members list that anybody can view and contribute to;
        open committee list: organise meetings; disseminate reports and minutes.
         Only committee members will be allowed to post messages. As committee


N.T.Smyth 4 April 2002                                                                            4
                                          Career Development Group Wales: unification paper: proposal




         work will be a new experience for some members, an open list allows an
         insight into committee activities, encouraging engagement and
         involvement in professional activities; it also increases accountability to
         members, essential to the success of a democratic organisation.
        a discussion list for support staff, library assistants, paraprofessionals.

Library groups use virtual meetings. Virtual meetings can save time and money.
Creating effective guidelines for our virtual meetings will be the challenge.

Wales is a bilingual nation (Welsh Language Act). There is a large minority who
are able to speak, read, write Welsh. Welsh members outside Wales will have the
opportunity to be involved with the new Division. This is important for two
reasons:

1. Career development. Welsh members living outside Wales may want to return
to Wales in the future. Professional involvement with a library group in Wales will
help them to develop careers in Wales, maintaining awareness of Welsh issues
and widening their participation in Welsh activities.

2. Welsh Language. The Division will support the Welsh language. Minutes,
newsletters and web pages will be bilingual. There are Welsh members living
outside Wales who have Welsh language skills. Professional opportunities will be
provided for them to be Translations Officers.

6. Finance

Divisions have been asked to reduce costs and generate income.

In the short term, one Division instead of two in Wales will reduce costs. For
example, there will be four meetings and one AGM a year rather than 8 meetings
and 2 AGMs.

In the long term, the Division will be aiming to increase the level of participation
in committee activity, leading to a rise in costs. However this should be balanced
by an increase in events generating income.

That is the challenge facing the new Division.

The Treasurer will present a financial statement for the new Division at the first
AGM in March 2003 at the Welsh Libraries Conference.

7. Next steps

The timetable for unification is outlined: appendix 1.



N.T.Smyth 4 April 2002                                                                             5
                                        Career Development Group Wales: unification paper: proposal




A committee for 2003 has been outlined: appendix 2.

A period of consultation is necessary: assess the views of members; obtain
advice from National Council concerning procedures to be followed. Options and
methods of consultation need to be identified.

A Treasurer has been appointed to the South Wales Division. The Treasurer will
be responsible for merging finances.

Democracy is important. The new Division will be a member led organisation.
Members will be encouraged to propose and nominate committee members in
October and November 2002.

Membership information will be gathered. It will be important to identify where
members are so that events can be held at suitable locations. Members could
also be added to a discussion list.

An annual programme of events for 2003 and beyond will be formed, including:
meetings, AGM, other events and activities.

8. Conclusion and recommendations

Career Development Group Wales is the best option to meet the needs of
members in Wales. The concerns of Members, National Council and other
Divisions in response to this proposal will be addressed in a report in November.

There are two recommendations:

    1. National Council should recommend unification of the South Wales
       Division and the North Wales Division at the AGM.

    2. £1000 should be returned to Wales in 2003 to support the new Division.

9. Bibliography

Data Wales: http://www.data-wales.co.uk/unimap.htm

Partridge, A. Letter to Divisions. November 2001.

Welsh Language Act:
http://www.hmso.gov.uk/acts/acts1993/Ukpga_19930038_en_1.htm

Welsh Video Network: http://www.wvn.ja.net/



N.T.Smyth 4 April 2002                                                                           6
                                             Career Development Group Wales: unification paper: proposal




10. Appendices

Appendix 1: Career Development Group Wales committee 2003

1. Chair:
2. Vice-chair:
3. Secretary:
4. Treasurer:
5. Minutes Secretary:
6. Registration Liaison Officer: South Wales co-ordinator:
7. Registration Liaison Officer: North Wales co-ordinator:
8. Publicity co-ordinator: newsletter/ web pages:
9. Publications: North Wales co-ordinator:
10. Publications: South Wales co-ordinator:
11. Translations Officer: Minutes:
12. Translations Officer: publicity:
13. Welsh Books Council:
14. WLA:
15. International Officer:
16. Student Represenatives:

Appendix 2: Timetable for Unification

January 2002:            North Wales Division return £1000 to National Council.

March 2002:              South Wales Division AGM: agree to unification.
                         North Wales Division AGM: agree to unification.

April 2002:              A paper on unification is presented to National Council,
                         recommending Career Development Group Wales.

October 2002:            Proposal and nomination of committee members for Career
                         Development Groups Wales.

November 2002:           A paper on unification is presented to National Council,
                         a progress report.

January 2003:            Elections if necessary.

March 2003:              Career Development Group Wales: 1st AGM.
                         Welsh Libraries Conference: Llandrindod Wells.

April 2003:              A short report to Council on the formation of the Division.




N.T.Smyth 4 April 2002                                                                                7

				
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