Comment Matrix Sheet for NAVSUPINST 4200 99B NAVAIR 1

Document Sample
Comment Matrix Sheet for NAVSUPINST 4200 99B NAVAIR 1 Powered By Docstoc
					                               Comment Matrix for NAVSUPINST 4200.42B

Nu Organiza Name Section or Page Comment and rationale                                  Proposed new text                           CCPMD Dispositon
mbe tion
r
1   NAVAIR Kelly   Pg 1, Par. 3  The 2nd sentence states "Policy for placing            Policy for placing contracts or orders on   Concur
            Powell               contracts or orders on contracts is contained          contracts "using Simplified Acquisition
                                 in NAVSUPINST 4200.85 (Series)." I believe             Procedures" is contained in NAVSUPINST
                                 reference to simplified acquisition                    4200.85 (Series).
                                 procedures should be added to the sentence
                                 given the scope of the referenced instruction.

2    NAVAIR   Kelly  Encl (1), Pg 1-3, In general, use of the terms command,            Internal Operating Procedures - Commands Concur
              Powell Par 2.b.(4)       organization, and activity do not appear to be   "and activities" may issue additional and
                                       consistent with the body of the instruction,     more restrictive directives but may not
                                       enclosure (1), and appendices. The term          contradict, change or issue directives that are
                                       command is used within this paragraph. It        less restrictive than this DON Instruction.
                                       seems that the term "activity" should also be
                                       added. Refer to Encl (1), Pg. 2-1, Par. 2.f.



3    NAVAIR   Kelly  Encl (1), Pg 2-1, Believe the word activity should be added in     DON echelon II HCA issue GCPC contract      Concur
              Powell Par 1.            the 1st and 4th sentences.                       authority to component commands and
                                                                                        activities. Appendix B shows DON echelon II
                                                                                        HCAs and the component commands and
                                                                                        activities they issue GCPC authority to.



4    NAVAIR   Kelly  Appendix A         This appendix does not show ultimate                                                        Suggestion not included.
              Powell                    responsibility for the GCPC at the HCA level.                                               Appendix A is intended to show
                                        To ensure consistency with Encl(1), Pg. 2-1,                                                hierarchy used to manage the
                                        Par 1., suggest the hierarchy show that level                                               program and not to show
                                        III A/OPCs may also report to "Head of                                                      responsibilities.
                                        Contracting Activity"

     NAVAIR   Kelly  Encl (1), Pg 2-1, Suggest adding reference to "command" to         The HA is accountable for the performance   Concur
              Powell Par 2.            ensure consistency with Appendix B. The          and management of their command or
                                       HA is accountable for the performance and        activity's purchase card program.
                                       management of their command or activity's
                                       purchase card program.
                               Comment Matrix for NAVSUPINST 4200.42B

Nu Organiza Name Section or Page Comment and rationale                           Proposed new text                               CCPMD Dispositon
mbe tion
r
5   NAVAIR Kelly   Appendix B, Par. Suggest this be revised for consistency to   A component command or activity is required     Partially Concur. Instruction
            Powell 2.               say "component commands and activities."     to obtain contracting authority through the     revised to use the terms
                                                                                 appropriate HCA. HCAs provide different         'command' for HL3 and 'activity'
                                                                                 levels of contracting authority for component   for HL5. Wording in this section
                                                                                 commands and activities. The activity           will be: Contracting authority is
                                                                                 establishing a new GCPC Program will need       required prior to the establishment
                                                                                 to provide verification that contracting        of a GCPC Program. An activity is
                                                                                 authority has been granted to the component     required to obtain contracting
                                                                                 when setting up the activity with the bank.     authority through the appropriate
                                                                                 New activity/hierarchy setups must be           HCA. HCAs provide different
                                                                                 coordinated through the HL 3 A/OPC before       levels of contracting authority for
                                                                                 submission to DON CCPMD and the bank.           command and activities. The
                                                                                                                                 activity establishing a new GCPC
                                                                                                                                 Program will need to provide
                                                                                                                                 verification that contracting
                                                                                                                                 authority has been granted to the
                                                                                                                                 component command (HL 3
                                                                                                                                 A/OPC) when setting up the
                                                                                                                                 activity with the bank. New
                                                                                                                                 activity/hierarchy setups must be
                                                                                                                                 coordinated through the HL 3
                                                                                                                                 A/OPC before submission to DON
                                                                                                                                 CCPMD and the bank.
                                Comment Matrix for NAVSUPINST 4200.42B

Nu Organiza Name Section or Page Comment and rationale                              Proposed new text                                 CCPMD Dispositon
mbe tion
r
6   NAVAIR Kelly   Encl (1), Pg 2-1, Suggest also adding reference to the OGE-                                                        Non concur. This instruction
            Powell Par 3             450 reporting requirement here as that is a                                                      should include only GCPC policy
                                     responsibility that falls on supervisors, i.e.                                                   and not Ethics policy. Guidance
                                     they have to identify folks required to submit                                                   for filing an OGE-450 has been
                                     and get name put on list for reporting. Also,                                                    provided by DON OGE and will be
                                     believe there was discussion about having                                                        avialable on the CCPMD website.
                                     the training referenced in DoD FMR Vol 5                                                         The CO training requirement is
                                     Chap 33 as the responsibility of the                                                             included in the policy, but the
                                     supervisor.                                                                                      requirement for the CO to provide
                                                                                                                                      their Supervisor a copy of their
                                                                                                                                      proof of completing the training is
                                                                                                                                      not included. Instead, 4200.99B
                                                                                                                                      requires the HL5 A/OPC to
                                                                                                                                      maintain proof of all initinal and
                                                                                                                                      recurring training -- this makes
                                                                                                                                      more sense that all proof of
                                                                                                                                      training be kept by one person.




7    NAVAIR    Kelly  Encl (1), Pg 2-2, Believe this paragraph should account for the   (HL3 A/OPCs manage the GCPC program on        This may apply to NAVAIR, but not
               Powell Par. 5 and 5.a. fact that Level III APCs can manage the           behalf of the "HCA or the" HA at the          to all Commands, policy in
                                        program on behalf of the HCA. Note that         organizational level they are assigned.) a.   4200.99B need to apply to all DON
                                        par. 5.a. uses command only. Make               Managing and providing oversight of their     commands. For example, the
                                        punctuation consistent.                         GCPC program.                                 BUMED HL3 A/OPC does not
                                                                                                                                      perform HCA responsibilities. The
                                                                                                                                      COMNAVSUP admin office will
                                                                                                                                      review the entire doucment for
                                                                                                                                      proper puncuation before the final
                                                                                                                                      copy is disseminated for Eschelon
                                                                                                                                      2 coordination.
                                 Comment Matrix for NAVSUPINST 4200.42B

Nu Organiza Name Section or Page Comment and rationale                                      Proposed new text                   CCPMD Dispositon
mbe tion
r
8   NAVAIR Kelly   Encl (1), Pg 2-2, Suggest combining with Par. 5 as it is a                                                   Non concur. Other HL3 A/OPC
            Powell Par. 6            repeat of info in par. 5.                                                                  wanted to make sure there is
                                                                                                                                distinction between the HL3 and
                                                                                                                                HL4 A/OPC. CCPMD has added
                                                                                                                                a few additional responibilities to
                                                                                                                                the HL3 A/OPC and also included
                                                                                                                                a note in Appendix A regarding the
                                                                                                                                role of the HL4 A/OPC.



9    NAVAIR    Kelly  Encl (1), Pg 2-2, This paragraph is supposed to outline HL 5 The HL 5 A/OPC is responsible for:           Concur. Under the responsibility
               Powell Par. 7            responsibilities but 2nd sentence states:                                               to provide program overisight (7
                                        "The HL 3 A/OPC is responsible for:" Also,                                              e.) we will add the wording you
                                        suggest that a responsibility be added for                                              suggest for monitoring misuse and
                                        "monitoring misuse of the card and                                                      ensuring disciplinary action
                                        coordinating with Aos and CH supervisors to
                                        ensure appropriate disciplinary action is
                                        taken."

10   NAVAIR    Kelly  Encl (1), Pg. 2-5, Are Level Vs required to attend all                                                    Clarificaiton. Yes, each year
               Powell Par 7.g.           conferences; I thought that requirement was                                            DPAP issues a memo requiring all
                                         for Level IIIs.                                                                        GCPC A/OPC to attend the GSA
                                                                                                                                Conference.
11   NAVAIR    Kelly  Encl (1), Pg. 3-2, The intent of this paragraph is unclear. If this                                       Concur. Span of control clarified
               Powell Par 4.c.           statement holds true, then I, as the Level III                                         to apply at the Actiivty level
                                         APC for NAVAIR, would be exceeding the
                                         span of control requirement because there
                                         are approx 550 CH and AO accounts under
                                         my hierarchy. Think this warrants
                                         clarification.

12   NAVAIR    Kelly  Encl (1), Pg. 3-3, Believe letters of delegation can be from the A/OPC authority shall be documented in an Concur
               Powell Par 8.a..          HCA or HA.                                    A/OPC Letter of Delegation from the HCA or
                                                                                       HA.
                                Comment Matrix for NAVSUPINST 4200.42B

Nu Organiza Name Section or Page Comment and rationale                                Proposed new text   CCPMD Dispositon
mbe tion
r
13 NAVAIR Kelly    Encl (1), Pg. 3-3, If a procurement requirement is approved by                         Clarificaiton. Yes, the person that
            Powell Par 8.a.(1)        a person in authority, can the initiator of the                     initiaites a requiremetn can accept
                                      requirement receive, inspect, accept? In                            it. There must be a minimum of
                                      other words, one is not considered to be                            two person speparation of
                                      solely responsible for initiation of the                            function. The person that placed
                                      requirement if that requirement has been                            the order (CH) canot not receive
                                      approved by someone in authority above that                         what they purchased.
                                      person; thus, he/she can accept the
                                      supply/service.

14   NAVAIR    Kelly  Encl (1), Pg. 4-9, Suggest a definition for each improper use                       Concur
               Powell Par 8              category be included in appendix D. This will
                                         be helpful for APCs.
                           Comment Matrix for NAVSUPINST 4200.42B

Nu Organiza Name Section or Page Comment and rationale    Proposed new text   CCPMD Dispositon
mbe tion
r
                           Comment Matrix for NAVSUPINST 4200.42B

Nu Organiza Name Section or Page Comment and rationale    Proposed new text   CCPMD Dispositon
mbe tion
r
                           Comment Matrix for NAVSUPINST 4200.42B

Nu Organiza Name Section or Page Comment and rationale    Proposed new text   CCPMD Dispositon
mbe tion
r
                           Comment Matrix for NAVSUPINST 4200.42B

Nu Organiza Name Section or Page Comment and rationale    Proposed new text   CCPMD Dispositon
mbe tion
r
                           Comment Matrix for NAVSUPINST 4200.42B

Nu Organiza Name Section or Page Comment and rationale    Proposed new text   CCPMD Dispositon
mbe tion
r
                           Comment Matrix for NAVSUPINST 4200.42B

Nu Organiza Name Section or Page Comment and rationale    Proposed new text   CCPMD Dispositon
mbe tion
r
                           Comment Matrix for NAVSUPINST 4200.42B

Nu Organiza Name Section or Page Comment and rationale    Proposed new text   CCPMD Dispositon
mbe tion
r
                           Comment Matrix for NAVSUPINST 4200.42B

Nu Organiza Name Section or Page Comment and rationale    Proposed new text   CCPMD Dispositon
mbe tion
r
                           Comment Matrix for NAVSUPINST 4200.42B

Nu Organiza Name Section or Page Comment and rationale    Proposed new text   CCPMD Dispositon
mbe tion
r
                           Comment Matrix for NAVSUPINST 4200.42B

Nu Organiza Name Section or Page Comment and rationale    Proposed new text   CCPMD Dispositon
mbe tion
r
                           Comment Matrix for NAVSUPINST 4200.42B

Nu Organiza Name Section or Page Comment and rationale    Proposed new text   CCPMD Dispositon
mbe tion
r
                           Comment Matrix for NAVSUPINST 4200.42B

Nu Organiza Name Section or Page Comment and rationale    Proposed new text   CCPMD Dispositon
mbe tion
r
                           Comment Matrix for NAVSUPINST 4200.42B

Nu Organiza Name Section or Page Comment and rationale    Proposed new text   CCPMD Dispositon
mbe tion
r
                           Comment Matrix for NAVSUPINST 4200.42B

Nu Organiza Name Section or Page Comment and rationale    Proposed new text   CCPMD Dispositon
mbe tion
r
                           Comment Matrix for NAVSUPINST 4200.42B

Nu Organiza Name Section or Page Comment and rationale    Proposed new text   CCPMD Dispositon
mbe tion
r
                           Comment Matrix for NAVSUPINST 4200.42B

Nu Organiza Name Section or Page Comment and rationale    Proposed new text   CCPMD Dispositon
mbe tion
r
                           Comment Matrix for NAVSUPINST 4200.42B

Nu Organiza Name Section or Page Comment and rationale    Proposed new text   CCPMD Dispositon
mbe tion
r
                           Comment Matrix for NAVSUPINST 4200.42B

Nu Organiza Name Section or Page Comment and rationale    Proposed new text   CCPMD Dispositon
mbe tion
r
                           Comment Matrix for NAVSUPINST 4200.42B

Nu Organiza Name Section or Page Comment and rationale    Proposed new text   CCPMD Dispositon
mbe tion
r
                           Comment Matrix for NAVSUPINST 4200.42B

Nu Organiza Name Section or Page Comment and rationale    Proposed new text   CCPMD Dispositon
mbe tion
r
Per NMCARS,Component
means an organizational
entity exercising
contracting authority within
DON.

				
DOCUMENT INFO
Shared By:
Categories:
Tags:
Stats:
views:62
posted:8/11/2012
language:English
pages:50