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					       INTERREG IVB Programme
          North-West Europe

       INFO DAYS 1st call for proposals

All you need to know to prepare your application

            Paris, Conseil régional Ile-de-France
                     13 Septembre 2007


                 NWE Secretariat, Lille


                     Interreg IVB North West Europe   1
Content

1.   Introduction to INTERREG IVB North West Europe
2.   Features of the 1st call
3.   Project selection procedure
4.   How to apply – the content of the Application Form
           Project design
           Project Partnership
           Eligibility and Selection Criteria
           Project Management Structure
           Eligibility of Project Expenditures
5.   Project Implementation
6.   Key references for project development

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1 Introduction to INTERREG IVB North West Europe


The added value of transnational cooperation
 Find transnational solutions to problems that go beyond
  borders…
 Find efficient and innovative solutions for common problems
  using knowledge from other countries and regions…
 Participation in transnational exchange networks…
 Reinforce the image, opportunity and European expertise of your
  region…
 Build a common culture of cooperation and territorial
  development…
 Take advantage of the significant budget for projects covering a
  large and coherent geographic zone

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1 Introduction to INTERREG IVB North West Europe


NWE eligible area




                                                               Only difference
                                                                    with IIIB:
                                                               All of Switzerland
                                                                      is now
                                                                  participating

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1 Introduction to INTERREG IVB North West Europe


Some key figures
                                               844,239  square km
                                               21% of EU25 area
                                               179 million people
                                               39,5% of EU25 population
                                               307 inhabitants/km2
                                               EU25 average 118 inhabitants/km2
                                               75% of population live in urbanised
                                              areas
                                               with more than 500 inhabitants/km2
                                               23% of cooperation area is sparsely
                                              populated (180,000 km2)

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1 Introduction to INTERREG IVB North West Europe


Aim of the Programme

 “The North West Europe Programme aims to capitalise on the
  cooperation between key actors to address territorial issues across the
  NWE area. This is in order to contribute to the NWE’s economic
  competitiveness while equally promoting regionally balanced and
  sustainable development”

 Cross cutting themes
     To strengthen the economic competitiveness (Lisbon agenda)
     To increase the environmental sustainability (Gothenburg agenda)
     To achieve a stronger territorial balance (EU Cohesion Policy)


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1 Introduction to INTERREG IVB North West Europe


Thematic Priorities for IVB NWE

Priority 1: Developing the NWE knowledge-based economy by
    capitalising on our capacity for innovation

Priority 2: Sustainable management of natural resources and of natural
    and technological risks

Priority 3: Improving connectivity in NWE by promoting intelligent and
    sustainable transport and ICT solutions

Priority 4: Promoting strong and prosperous communities at
    transnational level

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1 Introduction to INTERREG IVB North West Europe


NWE Budget

   Total ERDF funding available: EUR 355 million

   Maximum grant rate: 50% at partner and project level (Priorities 1-
    4)

   Total budget: EUR 696 million +

   ERDF funds are allocated per Priority




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1 Introduction to INTERREG IVB North West Europe


Budget per Priority
                 100

                 90

                 80

                 70
  EUR millions




                 60

                 50

                 40

                 30

                 20

                 10

                  0
                       Priority 1 -    Priority 2 -      Priority 3 -         Priority 4 -   Priority 5 -
                       Innovation     Environment     Transport & ICT        Prosperous       Technical
                                                                             Communities     Assistance



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1 Introduction to INTERREG IVB North West Europe


What is new in IVB?

 Lisbon and Gothenburg focus (= whole EU regional policy)

 NWE projects are expected to be more operational, demonstrate
  tangible results to the common benefit of all partners, beyond a
  mere exchange of experience : no study projects!

 Demonstration that the partnership clearly capitalises on existing
  results (earlier EU funded projects etc) : no repetition/ duplication!

 New approach on Strategic initiatives



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1 Introduction to INTERREG IVB North West Europe


Higher quality requirements

   Transnationality!
   Tangible and innovative results
   Impact: long-term perspective, laying the ground for further investments
   Types of projects: action projects, small-scale investments
   Integrated approach: vertical, horizontal and geographical cooperation
   Consistent bidding partnership




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1 Introduction to INTERREG IVB North West Europe


How to get started?

 Check if the priorities of the Programme match your own
 Network transnationally through the Contact Points, seminars and
  the Secretariat
 Register Project Idea on website
 Arrange meeting with the Secretariat to discuss the project
  (specific advice given on content, finances and management)
 Calls for Proposals: Twice a year




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2




     Features of the 1st call




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2 Features of the 1st Call


Expected 1st callers

 No fixed budget
 Expected 1st Callers per priority:
                     Number of expected projects

 16
 14
 12
 10
  8
  6
  4
  2
  0
          PR 1               PR 2               PR 3                 PR 4



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2 Features of the 1st Call


Dates

 Call opens: 17th September 2007

 Call closes: 15th October 2007, 7pm

 1st Programme Steering Committee Meeting: 13-14 December




                             Interreg IVB North West Europe   15
3




    Project selection procedure




             Interreg IVB North West Europe   16
3 Project selection procedure


Project Selection Procedure

 Two calls for proposals per year
     Properly filled-in application form (1st call: Word and Excel documents)
     Official annexes (Partnership Agreement and Letters of Support)


 Assessment report prepared by the Secretariat
    Principle: project development and assessment in separate hands
    Eligibility of projects

 Final decision made by the Programme Steering Committee
     Selection of projects to be approved
     Decision on conditions or major modifications


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3 Project selection procedure


Eligibility Criteria (i)
1 Lead Partner is an organisation within the eligible area.
2 Lead Partner is a public or a public-similar organisation.
3 The project is transnational: projects involve co-operating partners from
    at least two different countries (one of which from the NWE area).
4 Each partner is contributing to project funding.
5 Each partner will be active in the development and implementation of
    the joint action plan.
6 The scope of the project renders it ineligible under cross-border
    programmes as mapped by the European Commission.
7 The project addresses at least one of the objectives within the priorities
    defined in the Operational Programme.
8 The project tackles the territorial challenges of NWE.
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3 Project selection procedure


Eligibility Criteria (ii)
9 The following types of projects will be supported: action projects, small-scale
     investments, and feasibility or supporting studies where these can be linked
     to concrete actions. Study projects without concrete actions will not be
     supported.
10 The project does not receive any other Community grant and there is no
     double-financing of expenditure with other Community or national schemes
     and with other programming periods.
11 The solvency of the project Lead Partner is demonstrated or covered by a
     bank guarantee. The solvency of public bodies is assumed.
12 The Lead Partner confirmed that the mutual financial and legal responsibilities
     of the project partners have been defined in a Partnership Agreement.
13 All sections of the application form have been properly and accurately filled in,
     signed and submitted on time.
14 The project will be completed by 30 September 2015.

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3 Project selection procedure


Eligibility Criteria (iii)
15 The willingness for project partners to engage in the partnership has been
    fully demonstrated by a complete set of Letters of Support
16 The project does not contravene EU legislation (in particular the rules
    applying to the eligibility of expenditure of Structural Fund support, to
    competition policy, to State aid, to environmental impact assessment and to
    equal opportunities).




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3 Project selection procedure


Selection Criteria (i)
I     Capacity, quality and intensity of cooperation
Sel.1: the project involves a high level of transnational cooperation

II    General approach
Sel.2: the project adopts an innovative approach to tackle the territorial challenges of NWE
Sel.3: the project will promote cross-sector integration

III Overall quality: competitiveness, sustainability and cohesion
Sel.4: the project strengthens the economic competitiveness of NWE in response to the Lisbon
       agenda for growth and jobs; it capitalises on different regional potentials for development
Sel.5: the project increases the environmental sustainability of NWE in response to the
       Gothenburg agenda for more sustainable development
Sel.6:The project achieves a stronger territorial balance of NWE by reducing regional disparities
       reflecting the aim of the EU Cohesion Policy


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3 Project selection procedure


Selection Criteria (ii)
IV Durability and leverage effect
Sel.7: The project takes into account earlier EU-funded programmes. It represents a significant
       added-value compared to already approved projects
Sel.8: The bidding partnership is consistent, i.e. it brings together the relevant partners with the
       capacity to deliver and make use of project results
Sel.9: The project provides good prospect for long-lasting activity and leverage for extra
       investment
V     Management and communication strategy
Sel.10: The project has an effective communication strategy. The results and experience acquired
      by the project will be transferable and clearly communicated
Sel.11: The project financial and management structure is sound and presents good prospect for a
      quick start and efficient running
VI Value for money
Sel.12:The individual elements of the project budget breakdown are reasonable compared to their
      market price
Sel.13:The project budget represents good value for money as it is proportionate to the expected
      outputs and results
                                      Interreg IVB North West Europe                             22
4



 How to apply – the content of the Application Form
       Project design
       Project Partnership
       Project Management Structure
       Eligibility of Project Expenditure



                        Interreg IVB North West Europe   23
4 How to apply – the content of the Application Form


Project Design
 Good content of a project proposal

 a in-depth project description (very detailed for work packages +
  investments)
 describe the objectives and particular relevance to NWE
 contextualise the existing problem and show how will help address it
 all partners involved in the whole project throughout all stages
 identify and describe participants and their role
 describe project activities in concrete terms (clear, well-structured work
  packages)
 describe the expected concrete results and the deliverables foreseen,
  with quantified impacts and outputs
 limit investments – ‘pilots’ are essentially to test transnational strategy
 credible project budget + detailed financial plan broken down by partner
                                Interreg IVB North West Europe                  24
4 How to apply – the content of the Application Form

The Application Form

1 IN SHORT – Basic information on your project
2 THE BIGGER PICTURE – In what way are you contributing to the
  Programmes’ Objectives?
3 WHY, WHAT and HOW? WHAT you would like to achieve and HOW
  are you going to achieve it?
4 WHO? WHO is going to contribute to your project?
5 WHICH BUDGET? The finances of your project
6 WHO needs to know WHAT? How you are going to promote your
  project to your audiences?
7 FORMALITIES – Confirmation, certification and signature
                              Interreg IVB North West Europe   25
4 How to apply – the content of the Application Form

The Application Form



    The Keep it Short and Simple principle. Remember that not everybody has an
     expertise in the field you are dealing with. Explain your project as simply and
     precisely as possible.

    The Application Form has to be filled in in English. Only the project summary
     (section 1.6-1.8) needs to be translated into each of the partners’ languages.




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4 How to apply – the content of the Application Form

The Application Form

1    IN SHORT – Basic information on your project
    This section should provide basic information on your project. Once a project is approved, this
    section will be published in our online project database.


2    THE BIGGER PICTURE – In what way you are contributing to the
     Programmes’ Objectives? Within INTERREG IVB NWE, a project’s approval will
     not only depend on the merits of its own application; it will also need to prove that it complies
     with the Programme’s aims and, more specifically with the Priority Objective(s) as outlined in
     the Operational Programme. This section is devoted to exploring your project’s possible
     contribution to the “Bigger Picture”.




                                   Interreg IVB North West Europe                            27
4 How to apply – the content of the Application Form

The Application Form

3 WHY, WHAT and HOW? WHAT you would like to achieve and HOW
   are you going to achieve it? This section deals with the “core” of your project. You
      are asked to describe:
     WHY there is a need for your project (section 3.1)
     WHAT you would like to achieve with your project (section 3.2), i.e. which are your aims and
      objectives
     HOW (section 3.3) you are going to reach your objectives, and
     By WHICH MEANS you are going to reach your objectives (section 3.4). Please cluster all
      your activities within work packages (max.6). WP should cluster different actions and related
      outputs, according to a common objective.




                                   Interreg IVB North West Europe                          28
4 How to apply – the content of the Application Form

The Application Form

4    WHO? WHO is going to contribute to your project?

     In this section, you are asked to describe your project partnership in detail. In order to reflect
     a fully functioning partnership, please ensure that a Partnership Agreement is negotiated
     between project partners and tailored to the project’s needs. At least a draft copy of the
     Partnership Agreement must be submitted with this application form as annex 1 (see
     CHECKLIST). The final Partnership Agreement will have to be signed and sent to the JTS
     before the first payment claim. Please find further information on project partnerships in
     Guidance Note 3.




                                   Interreg IVB North West Europe                             29
4 How to apply – the content of the Application Form

The Application Form
5    WHICH BUDGET? The finances of your project
     In this section you are asked to describe your project budget in detail. To ease the handling
     with financial figures, an Excel file is provided.
6    WHO needs to know WHAT? How are you going to promote your
     project to your audiences? The Communication Strategy must be prepared and
     budgeted for well before the Project is approved. Target audiences are the people who care
     or should care about the project’s outcomes, they need to be contacted and engaged
     progressively all along the Project lifecycle to ensure that they are not overwhelmed with
     information when the Project delivers tangible results, and can contribute to the success of
     the project either directly or indirectly.
    All the project partners must agree on who to engage (target audiences), why to engage them
     (objectives) and how to engage their support (messages + actions).
7    FORMALITIES – Confirmation, certification and signature

                                  Interreg IVB North West Europe                           30
4 How to apply – the content of the Application Form


Project Structure
                               PROGRAMME PRIORITIES AND OBJECTIVES


                               Project mangement and communication
                                           PROJECT AIM

                                      Strategy and methodology

                Project objective 1      Project objective 2              Project objective X


                  Work package 1            Work package 2                  Work package X

              • Action 1.1              • Action 2.1                     • Action X.1
              • Action 1.2              • ...                            • ...
              • ...

              • Output 1.1              • Output 2.1                     • Output X.1
              • Output 1.2              • ...                            • ...
              • ...


                                        Interreg IVB North West Europe                          31
4 How to apply – the content of the Application Form


Project Partnership (i)

 What is a IVB NWE Project partner?
      Active in implementation
      Contributes to match funding

 Partners can be public and / or private bodies
      National, regional and local authorities
      Transnational bodies and partnerships
      Universities, research & development agencies
      Non-profit organisations
      Private organisations if they act as "non-profit" in the context of the project

                                  Interreg IVB North West Europe                         32
4 How to apply – the content of the Application Form


Project Partnership (ii)

 Lead Partner or Partner
 Partnership Agreement – liabilities and obligations
 Sub-partners: official list of sub-partners to be provided with
  application form
 Partners outside the NWE area
 Average IIIB partnership
      9 partners
      Timeframe: 3 – 4 years
      Total Eligible costs: EUR 6 million (EUR 3 million ERDF)
                                Interreg IVB North West Europe      33
4 How to apply – the content of the Application Form


Project Partnership (iii)

 Partners from outside the eligible area and within the EU territory
     possible according to the new EU regulations
     must be crucial to the Programme and must have a positive effect on the
      NWE area
     the Member State of this partner will need to sign an agreement with the
      Programme Managing Authority
 Partners from outside the EU:
     no problem for Swiss partners (part of the eligible area); however they are
      not entitled to receive ERDF; but Swiss federal funding is available
     in theory, possible; but in practice difficult
                                Interreg IVB North West Europe             34
4 How to apply – the content of the Application Form


Project Management Structure (i)

  Sound financial and management structure
      A great project idea with a bad structure = bad project
      Poor coordination between partners = delayed or partial implementation of the
       Action Plan
      Difficulties to collect invoices = delayed ERDF payment
      Weak audit trail = danger of recouping ERDF




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   4 How to apply – the content of the Application Form


   Project Management Structure (ii)

                         Basis: Partnership agreement
                                (signed by all project partners)

                              Lead Partner Principle



                          Responsibility for Project Management          Contact with JTS
Overall responsibility
for project               Signing of Subsidy Contract;                   Submission of Activity
implementation                                                           Reports, Payment Claims,
                          Transfer of received ERDF grant to other       Control Reports, project
                          project partners;                              modifications
                          Supervise the First Level Control of the
                          entire project expenditure

                                        Interreg IVB North West Europe                      36
4 How to apply – the content of the Application Form


Eligibility of Expenditure (i)

 Reference Documents
     Commission Regulation (EC) 1080/2006: ERDF Regulation
     Project Handbook)
     Project Audit Guidelines (not yet available)


Expenditure actually paid out is the basis for assessing eligibility under
the INTERREG IVB NWE Programme. This means expenditure directly
 linked to the approved budget and supported by receipted invoices or
                documents of equivalent probative value.


                                Interreg IVB North West Europe          37
4 How to apply – the content of the Application Form


Eligibility of Expenditure (ii)

Eligible costs
      one year prior to the closure of the call for proposals starting from 01/01/2007

      ultimate end date: 30 September 2015
      same budget lines as for IIIB + Audit + Revenue – Preparation cost (TEC
     €100,000)




                                 Interreg IVB North West Europe                      38
5




     Project implementation




         Interreg IVB North West Europe   39
5 Project Implementation


Reporting

 Activity Report and Payment Claim submitted to the Secretariat
     Implementation of the approved Action Plan by the partners
     Twice a year
     Required documents for each claim:
           Completed Audited Payment Claim and Activity Report
           Completed expenditure verification sheets
           Supporting Documents for Activity Report




                                 Interreg IVB North West Europe    40
    5 Project Implementation


    Cash Flow
                                                                                      Payment Claim Flow
                                     JTS
                                                                                      Money Flow
                                     Assesses the Activity Report and
                                     the Payment Claim received
                                     Prepares the payment request to
Paying Authority
                                     the Paying Authority
Programme Bank Account


                                                Payment Claim


                         Project Lead Partner
                         Submits an Activity Report and a Payment Claim every 6
                         months
                         Reimburses the other project partners according to their   Project Partner
Project Partner
                         expenditure


                                         Interreg IVB North West Europe                          41
5 Project Implementation


Controls
 First level control (audit of payment claim) will be stricter than in the current
  IIIB Programme and will apply at partner level:
     requirements of the new Regulation (Article 16 of reg. No 1080/2006)
     system to be defined at Member State level
     more information in the coming months (audit guidelines…)
 Possible complementary audits:
     Member State controls at the Secretariat’s request (check of 1st level control)
     Member State sample checks (Second Level Control)
     European Commission checks


                                Interreg IVB North West Europe                    42
6 Further Reading

Key references for project development

  Operational Programme
  INTERREG IVB NWE Project Handbook
  Secretariat + Contact Points
  Structural Funds Regulations
     Council Regulation 1083/2006: General Regulation
     Council and Parliament Regulation 1080/2006: ERDF Regulation
     Commission Regulation 1828/2006: Implementing Regulation
  www.nweurope.org


                        Interreg IVB North West Europe       43
 GOOD LUCK &
Fingers crossed!



    Interreg IVB North West Europe   44

				
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