Vice President for Human Resources by sXYI34

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									                          DELAWARE TECHNICAL & COMMUNITY COLLEGE
                                   President’s Council Meeting
                                       Tuesday June 7, 2011
                                         President’s Office

                                                  MINUTES

PRESENT: Mark T. Brainard, Vice President & Stanton/Wilmington Campus Director, Frances H. Leach,
Assistant Campus Director, Stanton/Wilmington Campus; Orlando J. George, Jr., President; Gerard M.
McNesby, Vice President for Finance; Hope W. Murray, Vice President for Human Resources & College
Relations; Janine W. Reed, Administrative Assistant to the President; Brian D. Shirey, Vice President & Chief
Legal Counsel; Daniel L. Simpson, Vice President & Terry Campus Director; Ileana M. Smith, Vice President &
Owens Campus Director; Stephanie S. Smith, Vice President for Academic Affairs.

ABSENT: None

OTHERS PRESENT: Tracy L. Bakowski, Institutional Research Analyst; Patricia A. DePlasco, Assistant Vice
President for Human Resources; Kimberly L. Joyce, Assistant Vice President for Educational Support; Lisa
Hastings-Sheppard, Acting Assistant Vice President for Marketing & Public Relations; Judith A. Sciple,
Administrative Intern.

MINUTES: Minutes for the May 3, 2011 meeting were approved as submitted.

ANNOUNCEMENTS:

The President and Council expressed congratulations to Judi Sciple on her promotion to Vice President for
Institutional Effectiveness and College Relations effective July 1, 2011.

Dr. George asked President’s Council to utilize every effort under the law to involve Delaware labor in the
College’s building and renovation projects.

Dr. George expressed appreciation to Campus Directors and staff for planning warm, dignified and family-
oriented graduation ceremonies, and thanked Mr. Brainard, Dr. Leach and the Stanton/Wilmington team for
hosting the Employee Recognition event.

2011New Student Orientations will be held on the following dates:

      Wednesday, August 17 – 5:30 p.m. – Stanton Campus
      Wednesday, August 17 – 6:30 p.m. – Wilmington Campus
      Thursday, August 18 – 9:30 a.m. – Terry Campus
      Thursday August 18 – 11:00 a.m. – Owens Campus

Dr. George asked Mr. McNesby, Dr. Murray and Ms. Hastings-Sheppard to insure that an Announcement is
posted on MyDTCC in early July once the Budget and Bond Bill have passed.

Ms. Bakowski reviewed the latest enrollment tracking report which showed that enrollment is slightly down
compared to this same time last year. The president asked that advisors, counselors, faculty and chairs place
phone calls to eligible returning students to survey their intent and ask appropriate questions.
ITEM 1. DISCUSSION OF 7TH LDP PROGRAM CLASS – Ms. DePlasco

The Leadership Development Program was reviewed in 2010-2011 by a Leadership Development Task Force
appointed by the president. Specific components reviewed included program administration, seminars,
mentoring and portfolios. The recommendations of the Task Force were approved by President’s Council in
February 2011 and were reflected in a document distributed at this meeting. The president approved
recommended changes to the program.

A notice has been placed on the College’s web site soliciting application to the 7th LDP class due to begin in the
fall 2011. The application deadline is June 24.Vice Presidents will encourage participation.

Further discussion on determining mentors will be placed as an item on the August 16, 2011 President’s Council
meeting agenda.

ITEM 2. STUDENT SUCCESS UPDATE – Dr. Joyce

Dr. George reiterated the importance of focusing on the improvement of graduation rates and expressed
appreciation to Kim Joyce for leading the College’s student success effort. Dr. Joyce presented the action plan
for instruction, student services, and the Collegewide Student Success and Advisement committees. Other
Collegewide matrix areas are encouraged to use this benchmarking process as a way to identify best practices that
promote timely student completion. The president approved the plan as presented.

Research and Identification of Strategies to Improve Graduation Rates

    Benchmark Institutions – 26 institutions were selected who are two-year, public, open access, associate
     degree granting enrolling between 3,000 and 5,000 with graduation rates of 30% or higher.

    Timeline –
         Project launched: Department Chairperson Workshop May 27, 2011
         Benchmark institutions selected: June 1, 2011
         Templates distributed: June 17, 2011
         Recommendations due: December 9, 2011
         Deans review: January 11 & 19, 2012
         Recommendations to President’s Council; February 14, 2012
         Implementation timeline finalized: February 17, 2012

    Instruction (Department Chairpersons) –
          Reduction in program credits
          Increase summer offerings including second year courses
          Increase alternative start dates
          Accelerated Models
          On-line Offerings

    Student Services
         Mandatory New Student Orientation
         FYE/parent programs and support




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President’s Council Minutes 6/7/11                                            Page 2
            Review of Ancillary Areas – services/programs offered
                 Disability Service
                 Mental Health & Wellness Programs
                 Career Services
                 Campus Life and Engagement
                 Athletics
                 Veterans

    Student Success Committee

              Attendance Policies
              Registration Policies
              Withdrawal Policies
              Standouts/Discoveries

    Advisement Committee

            Role of Advisors versus Completion Coaches

ITEM 3. WEB REDESIGN UPDATE – Dr. Sciple

Dr. Sciple presented the following web redesign update:

    Final set of revisions to interior page templates will be completed by Zone 5 by June 10, 2011

            Web Content Editing is underway. Dr. Sciple deferred to Lisa Hastings-Sheppard who discussed
             the process and use of campus volunteers.

    Drupal training by Zone 5 is scheduled for June 16. CCIT will be in attendance and will develop and
     deliver training at all campuses in the fall for individuals maintaining web content.

    Content migration is scheduled to begin June 17. Full-time assignment to web needs to be implemented
     beginning this date through the launch of the new website with a target date of August 1, 2011.

ITEM 4. VISUAL REPRESENTATION & SHOWCASING OF THE COLLEGE UPDATE –
        Dr. Sciple

Dr. Sciple presented the following Signage Project update:

    Three initial designs for campus signage were submitted by Merje for consideration to the Vice
     Presidents.

    The Vice Presidents narrowed the choices down to two designs and provided feedback to enhance those
     two designs.

    Merje incorporated Vice Presidents’ feedback into both designs, met with them, and consensus was
     received for one final design recommendation.


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President’s Council Meeting 6/7/11                                            Page 3
    Next steps:

            Provide budget range to Merje after meeting with Mr. McNesby.

            Merje will present the revised design, placement and signage recommendations for each campus
             three weeks after receiving the budget range.

Upon recommendation from the Vice Presidents the president approved the favored design.

ITEM 5. INSTITUTIONAL ADVANCEMENT REVIEW REPORT – Dr. Sciple

President George asked Dr. Sciple to review all facets of the Collegewide Institutional Advancement division and
to identify ways to enhance effectiveness and increase external revenue sources needed to fund critical College
initiatives.

Dr. Sciple described the methodology she used to execute the review including internal interviews with 16
College employees and review of findings with all Vice Presidents. Report findings were grouped under four
main areas:

    Strengths

    Areas for Improvement

    Changes in Institutional Advancement Expectations

    General Observations

Dr. George expressed appreciation to Dr. Sciple for the outstanding report. As this is a working document, Dr.
Sciple will continue the project to provide recommendations to the findings.

ITEM 6. LEGISLATIVE UPDATE – Mr. Shirey

Mr. Shirey distributed an updated listing of pending and new legislation affecting the College (attached). He
reviewed changes in House and Senate bills since his last update to the President’s Council.

ITEM 7. DISCUSSION OF FINANCIAL PLAN – Mr. McNesby

At its April meeting the Board reviewed and discussed the College’s financial plan representing an overview of
Collegewide historical review, challenges, needs, costs and management philosophy. The Board finance
committee reviewed and discussed the plan several times. Dr. George will request approval at today’s Board
meeting.

ITEM 8. REVIEW OF JUNE 7, 2011 BOARD MEETING AGENDA – Dr. George

The next meeting of the Board will be held this afternoon at the Terry Campus. The agenda was reviewed.




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President’s Council Minutes 6/7/11                                            Page 4
ITEM 9. DRAFT AUGUST 16, 2011 PRESIDENT’S COUNCIL AGENDA – Dr. George

The next meeting of the President’s Council is scheduled for Tuesday, August 16, 2011 at the President’s Office.
A draft agenda was discussed.


ITEM 10. DISCUSSION OF ENHANCED FY12 PERFORMANCE EVALUATION PROCESS
         FOR SALARY PLAN D – Dr. George

Dr. George advised President’s Council that he will be instituting an enhanced goal-setting & evaluation process
effective July 1, 2011 – for FY12 goals and each year thereafter – affecting Plan D Administrators, College
Coordinators and Campus Coordinators. This process is designed to solicit an unprecedented level of
Collegewide communication, collaboration and problem-solving to take the One College Reality to the next
level.


ADJOURNMENT – The meeting adjourned at 2:30 p.m.




                                                      Submitted by:



                                                      Janine W. Reed
                                                      Administrative Assistant to the President




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President’s Council Minutes 6/7/11                                            Page 5

								
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